SB-1236 • 2026

State Records Management Act.

Passed Legislature

This bill passed both chambers and reached final enrollment, even if later executive action is not shown here.

Sponsor: Committee on Governmental Organization (S) - (Senators Rubio (Chair), Alvarado-Gil, Archuleta, Ashby, Blakespear, Cervantes, Dahle, Hurtado, Ochoa Bogh, Padilla, Richardson, Smallwood-Cuevas, Valladares, Wahab, and Weber Pierson)
Last action: 2026-06-10
Official status: From committee: Do pass and re-refer to Com. on APPR. with recommendation: To consent calendar. (Ayes 18. Noes 0.) (June 10). Re-referred to Com. on APPR.
Effective date: Not listed

Plain English Breakdown

Using official source text because the generated explanation was unavailable or could not be confirmed against the official bill text.

State Records Management Act.

SB 1236, as introduced, Committee on Governmental Organization.

What This Bill Does

SB 1236, as introduced, Committee on Governmental Organization.
State Records Management Act.
Existing law, the State Records Management Act, generally requires the head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency.
The act requires the Secretary of State to determine, among other things, whether a record held by a state agency has archival value, as defined, and requires a record deemed to have archival value to be transferred to the State Archives.

Limits and Unknowns

This entry is temporarily using official source text because the generated explanation could not be confirmed against the official bill text during the last sync.

Bill History

2026-06-10 California Legislative Information
From committee: Do pass and re-refer to Com. on APPR. with recommendation: To consent calendar. (Ayes 18. Noes 0.) (June 10). Re-referred to Com. on APPR.
2026-05-11 California Legislative Information
Referred to Com. on G.O.
2026-04-16 California Legislative Information
In Assembly. Read first time. Held at Desk.
2026-04-16 California Legislative Information
Read third time. Passed. (Ayes 38. Noes 0. Page 3921.) Ordered to the Assembly.
2026-04-14 California Legislative Information
Read second time. Ordered to consent calendar.
2026-04-13 California Legislative Information
From committee: Be ordered to second reading pursuant to Senate Rule 28.8 and ordered to consent calendar.
2026-03-27 California Legislative Information
Set for hearing April 13.
2026-03-24 California Legislative Information
From committee: Do pass and re-refer to Com. on APPR. with recommendation: To consent calendar. (Ayes 14. Noes 0. Page 3658.) (March 24). Re-referred to Com. on APPR.
2026-03-09 California Legislative Information
Set for hearing March 24.
2026-03-04 California Legislative Information
Referred to Com. on G.O.
2026-02-20 California Legislative Information
From printer. May be acted upon on or after March 22.
2026-02-19 California Legislative Information
Introduced. Read first time. To Com. on RLS. for assignment. To print.

Official Summary Text

SB 1236, as introduced, Committee on Governmental Organization.
State Records Management Act.
Existing law, the State Records Management Act, generally requires the head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency. The act requires the Secretary of State to determine, among other things, whether a record held by a state agency has archival value, as defined, and requires a record deemed to have archival value to be transferred to the State Archives. The act requires the Secretary of State to enforce all statutory requirements regarding the confidentiality of records transferred to the State Archives and to make the records available to authorized individuals or the public, as determined by applicable law.
This bill would revise and recast the duties of the head of a state agency and the Secretary of
State to determine and transfer a record deemed to have archival value.

Current Bill Text

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