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MURIELBOWSERMAYOR
July7,2026
HonorablePhilMendelson
‘Chairman
CounciloftheDistrictof Columbia
John A. Wilson Building
1350PennsylvaniaAvenue,NW, Suite504
Washington,DC 20004
DearChairmanMendelson:
EnclosedforconsiderationandenactmentbytheCounciloftheDistrictofColumbiaisanemergencybill,the“ModificationNo.M001toContractNo.CW132368withEastemSaltCompany,Inc.ApprovalandPaymentAuthorizationEmergencyActof2026,”andtheaccompanyingemergencydeclarationresolution,intheamountnot-to-exceed$5,000,000.
‘ThelegislationwillapproveemergencyModificationNo.M001toContractNo.CW132368with
EastemSaltCompany,Inc.toprovidede-icingsaltforsnoweventsfortheperiodfromJanuary22,2026,throughDecember14,2026.Thelegislationwillapprovepaymentforthegoodsandservicesreceivedandtobereceivedunderthecontract.
My administrationisavailabletodiscussanyquestionsyoumayhaveregardingtheproposedcontractmodification.Inordertofacilitatearesponsetoanyquestionsyoumayhave,pleasehaveyourstaffcontactMareScott,ChiefOperatingOfficer,OfficeofContractingandProcurement,at(202)724-8759.
LurgetheCounciltotakepromptandfavorableactionontheenclosedlegislation.
Sincerely, M
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~~
~ airmanPhil Mendelson
at the request of the Mayor
A BILL
IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
To approve, on an emergency basis, Modification No. M00l to Contract No. CW132368 with
Eastern Salt Company, Inc., and to authorize payment for the goods and services received
and to be received under the contract.
BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this
act may be cited as the "Modification No. M00l to Contract No. CW132368 with Eastern Salt
Company, Inc. Approval and Payment Authorization Emergency Act of 2026".
Sec. 2. Pursuant to section 451 of the District of Columbia Home Rule Act, approved
December 24, 1973 (87 Stat. 803; D.C. Official Code§ 1-204.51), and notwithstanding the
requirements of section 202 of the Procurement Practices Reform Act of 2010, effective April 8,
2011 (D.C. Law 18-371; D.C. Official Code§ 2-352.02), the Council approves emergency
Modification No. M00l to Contract No. CW132368 with Eastern Salt Company, Inc. and
authorizes payment in the not-to-exceed amount of $5 million for the goods and services
received and to be received under the modification.
Sec. 3. Fiscal impact statement.
1
2
The Council adopts the fiscal impact statement of the Chief Financial Officer as the fiscal 32
impact statement required by section 4a of the General Legislative Procedures Act of 1975, 33
approved October 16, 2006 (120 Stat. 2038; D.C. Official Code § 1-301.47a). 34
Sec. 4. Effective date. 35
This act shall take effect following approval by the Mayor (or in the event of veto by the 36
Mayor, action by the Council to override the veto), and shall remain in effect for no longer than 37
90 days, as provided for emergency acts of the Council of the District of Columbia in section 38
412(a) of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 788; 39
D.C. Official Code § 1-204.12(a)). 40
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-1) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-1), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Retroactive)
(A) Contract Number: CW132368
Proposed Contractor: Eastern Salt Company, Inc.
Proposed Contractor’s Principals: Sheila Mahoney
Contract Amount: Total: not-to-exceed (NTE) $5,000,000
Award: NTE $1,000,000
Modification 001: NTE $4,000,000
Unit and Method of Compensation: Firm-fixed unit prices
Term of Contract: January 22, 2026 through December 14, 2026
Type of Contract: Requirements Contract
Source Selection Method: Cooperative Purchasing Agreement
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
Base Period Amount: NTE $5,000,000
Option Period One Amount: NTE: $1,000,000
Explanation of difference from base period (if applicable): The option period amounts are based
on the District’s historical estimate; the base period amount was significantly increased to
accommodate needs stemming from the January 2026 snowstorm.
Option Period Two Amount: NTE $1,000,000
Explanation of difference from base period (if applicable): The option period amounts are based
on the District’s historical estimate; the base period amount was significantly increased to
accommodate needs stemming from the January 2026 snowstorm.
Option Period Three Amount: NTE $1,000,000
Explanation of difference from base period (if applicable): The option period amounts are based
on the District’s historical estimate; the base period amount was significantly increased to
accommodate needs stemming from the January 2026 snowstorm.
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
The contractor provides the Department of Public Works (DPW) with de-icing salt for snow events.
There were no changes to the programmatic scope of the contract. Contract modification 001 solely
increased the NTE amount in response to the unanticipated significant snow and ice event that
started on January 24, 2026. Contract modification 002 corrected the contract type.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
The contract was awarded through a cooperative purchasing agreement with Montgomery County,
Maryland.
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
None.
(F) A description of any other contracts the proposed contractor is currently seeking or holds
with the District:
None.
(G) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
The proposed contractor has satisfactorily provided these services to DPW for eight years. Eastern
Salt has demonstrated it has the experience and infrastructure necessary to fulfill the requirements
of this contract.
(H) The period of performance associated with the proposed change, including date as of which
the proposed change is to be made effective:
The base year (January 22, 2026 – January 21, 2027) is associated with the proposed change.
Modification M001 was executed on January 22, 2026, increasing the contract’s ceiling from
$1,000,000 to $5,000,000.
(I) The value of any work or services performed pursuant to a proposed change for which the
Council has not provided approval, disaggregated by each proposed change if more than one
proposed change has been aggregated for Council review:
Contract Award: NTE $1,000,000
Modification 001: $4,000,000
(J) The aggregate dollar value of the proposed changes as compared with the amount of the
contract as awarded:
NTE $5,000,000
(K) The date on which the contracting officer was notified of the proposed change:
January 22, 2026
(L) The reason why the proposed change was sent to Council for approval after it is intended to
take effect:
Due to the urgent snow and ice emergency declared by the Mayor's order, there was not enough
time to seek Council approval.
(M) The reason for the proposed change:
The severity of the event required services exceeding the $1,000,000 NTE contract amount.
(N) The legal, regulatory, or contractual authority for the proposed change:
D.C. Official Code § 2-352.02(c-1) and Mayor's Order 2026-005
(O) A certification that the proposed contractor has been determined not to violate section 334a of
the Board of Ethics and Government Accountability Establishment and Comprehensive
Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and (2) A
certification from the proposed contractor that it currently is not and will not be in violation
of section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a:
The proposed contractor has been determined not to violate section 334a of the Board of Ethics and
Government Accountability Establishment and Comprehensive Ethics Reform Amendment Act of
2011 and has certified that it currently is not and will not be in violation of section 334a of the
Board of Ethics and Government Accountability Establishment and Comprehensive Ethics Reform
Amendment Act of 2011.
(P) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
Subcontracting is not required for this contract as it is a cooperative agreement.
(Q) Performance standards and the expected outcome of the proposed contract:
The contractor is expected to provide DPW with de-icing rock salt or solar road salt as needed
during the winter season in an effort to reduce driving hazards and increase public safety in adverse
weather conditions. Rock salt must meet industry standards.
(R) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
$1,627,836.24 – May 28, 2026
(S) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has certified that funding is consistent with the applicable
financial plan and budget.
(T) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The Office of the Attorney General has certified that the proposed contract is legally sufficient. The
contractor has no pending legal claims against the District.
(U) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database indicates the contractor is current with its District taxes.
(V) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
The contract has certified in the bidder/offeror certification form that it is current with its federal
taxes.
(W) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.:
The proposed contractor is not a District-certified business enterprise.
(X) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None.
(Y) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
The proposed contractor is not currently debarred from providing services or goods to the District
or federal government.
(Z) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
Determination and Findings for Contractor Responsibility
Determination and Findings for Price Reasonableness
Determination and Findings for Use of a Cooperative Agreement
(AA) Where the contract, and any amendments or modifications, if executed, will be made
available online:
www.ocp.dc.gov
(BB) Where the original solicitation, and any amendments or modifications, will be made
available online:
Not applicable as Montgomery County conducted the original solicitation for vendor and the
District has a cooperative purchasing agreement with Montgomery County and the vendor.
1101 4th Street, SW
Washington, DC 20024
Date of Notice: April 23, 2026 L0016644545Notice Number:
FEIN: **-***5218
Case ID: 18949822
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
EASTERN SALT COMPANY, INC.
134 MIDDLE ST STE 210
LOWELL MA 01852-1883
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINANCIALOFFICER
kkk
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FINANCIAL PLAN AND BUDGET CERTIFICATION
CONTRACT NO.: CW132368
CAPTION: RoadwaySaltDe-icingServices
CONTRACTOR NAME: asternSaltCompanyIne.
PROPOSED CONTRACT AMOUNT: _ NTE $5,000,000.00
ORGANIZATION CODE: KTO
PERIOD OF PERFORMANCE: January22,2026,throughDecember14,2026
TherebycertifythattheDepartmentofPublicWorks(DPW)hasfundingappropriatedin
theamountofNTE$2,500,000.00andthattheproductandserviceiswithinthe
appropriatebudgetauthorityfortheagencyandisconsistentwiththefinancialplanand
‘budgetadoptedinaccordancewith§47-392.01and47-392.02.Futureordersbeyondthe
availablefindinguptothetotalof$5,000,000.00ofthecontractarecontingentuponthe
identifjedtjinofadditionalfunds.
Date 7
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
Commercial Division
REVISED MEMORANDUM
TO: Tomas Talamante
Director
Office of Policy and Legislative Affairs
FROM: Robert Schildkraut
Section Chief
Government Contracts Section
DATE: June 1, 2026
SUBJECT: Approval of Contract Award over One Million Dollars
Contractor: Eastern Salt Company, Inc.
Contract Number: CW132368
Contract Amount: NTE $5,000,000
This is to Certify that this Office has reviewed the above-referenced Contract. To the extent
OAG is being requested to review the contents of the contract action the contents are found to be
legally sufficient. The process used to enter in this contract violated the requirements of DC
Code § 2–352.02. (Criteria for Council review of multiyear contracts and contracts in excess of
$1 million) because entering into Modification No. 1 of the Contract potentially allowed the
District to pay for services provided at over $1 million during a 12-month period, before
receiving Council approval.
If you have any questions in this regard, please do not hesitate to call me at (202) 724-4018.
______________________________
Robert Schildkraut
AMENDMENT OF SOLICITATION/MODIFICATIONOF CONTRACT | 1ContractNumber PageofPages
CW132368, 1 La
7irenamentioateationNumber| 3EfeciveDaleSee 7RequsiionPurchaseRequestNo.| 5SolaiatonCaptionwiod001 Secion186 Nia, RoadweySaltDéicingServices
&.eeuedby Cade 7.RammataredbyToihertanTneSh
OfficeofContractingandProcurement DepartmentofPublicWorksTransportationandSpecialtyEquipmentCommodityGroup| 899NorthCapitolStreet,ShFloor898NorthCapitolStreetNE,5°Floor ‘Washington,DC20009Washington,DC20002
3.NameandAddressofGontractori A,ArnenaimontofSohttaion
EastemSaltCompanyInc. 35,Dated(SoehomTy134MiddleStreet,Suite210Lowell,MA 01852 %| 0A.MadifeationofContractOrderNo.CW132368
108.Datod(SeeTem13)coce[~—_] Faciity[~__]| _| 01/22/2026
"ThTHISTEMONCYAPPLIESTOAMENDMENTSGFSOLIGHATIONS
[treatoverumberecsolctationiser-endedassetothinitem14.ThehouranddatespeciedforreceiptofOfers[lisextencee.[lisnotemtencecGersmcs:acinoutetgeresio isarercmentpriothehouaaa speciesintheslcfatnorssamencesbyoneofthefolovngmenos{a}Bycomplainglameand1,andwturyng opisotheamondiman:(Bysence)ngresohsamendmen’oreancopyol
‘YOUROFFER,Ifoyvitueofthisamendmen:youdesietochangeanofralreadysubmited,suchay2€maleoyetecrfox,provdedeach{olegiar:makeseterensetothassiiztonanethsamendmentndisrecaivepriortotheoparinghouradatosaoctied
"12AccountingandAporopriationData(fRequired)
"713.THISITEMAPPLIESONLYTOMODIFICATIONSOFCONTRAGTORS/ORDERS,ITMODIFIESTHECONTRACTIORDERNO.ASDESCRIBEDINITEM14
| A Thischangeova evedpursuantta(SpecifyAuthorily):StandardCantractProvisions.July2010,Ghangos(GanaralSeopa}‘Thechangessetforthinem 14aremadinthecontracvorderno.intem100.
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ThissupplementalagreementisenteredintopUrsUarfoauthoof
D.Other[Speciypeofmedicationandauthowiy)
E.IMPORTANT:Contractor[x]isnot[1 isrequiredtosignthisdocumentandretum1copytothe issuingoffice.
7,DasarplionofAmandwverUhTodticaton(organledbyUCFSealionheadings,includingSoletalion/contradlsubjectmatterwhereTeaslale)
CConivactNo,CW192368shallbeincreaseditscontractcelllgfrom$,000,000.00tofvemiliondollars($5,000,000.00}.
‘Alolhertemsandcondtiansremainunchanged.
Exceptasorovidaedherein,allfemmsandcondlionsofhedocumentreferencedInlem(BAor108)remainunchangedandinfulforceandeffec
5ANameardTieofSigner(PtofText 78KNameofContactingOficer‘ShawnBrooks
kel ek, e hoy DeputyChiefContractingOfficer
T5E,NameofConigeior TEC.BateSigned| 168.DiatietofColumbia YEG,DateSigned
ShelaghE.Mahoney,PresidentJanuary28%,2028acon Brooks 1.22.2026(SignazureofComractingOfficer)
XXXX
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT 1. Contract Number Page of Pages
CW132368 12
2. Amendment/Modification Number
Mod 002
3. Effective Date See
Section 16C
4. Requisition/Purchase Request No.
N/A
5. Solicitation Caption
Roadway Salt Deicing Services
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement
Transportation and Specialty Equipment Commodity Group
899 North Capitol Street NE, 5th Floor
Washington, DC 20002
Department of Public Works
899 North Capitol Street, 5th Floor
Washington, DC 20009
8. Name and Address of Contractor (No. street, city, county, state and zip code) 9A. Amendment of Solicitation
Eastern Salt Company Inc.
134 Middle Street, Suite 210
Lowell, MA 01852
9B. Dated (See Item 11)
X 10A. Modification of Contract Order No.
CW132368
10B. Dated (See Item 13)
01/22/2026Code Facility
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning __________ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
X A. This change order is issued pursuant to (Specify Authority): Standard Contract Provisions, July 2010, Changes (Genera l Scope)
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type of modification and authority)
E. IMPORTANT: Contractor is not is required to sign this document and return __ copy to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract No. CW132368 is modified to:
(1) correct the contract type from “fixed price contract” to “requirements contract” in Section 2.1; and
(2) add Section 13 Ordering Clause (see p.2)
All other items and conditions remain unchanged.
Except as provided herein, all terms and conditions of the document referenced in item (9A or 10A) remain unchanged and in full force and effect.
15A. Name and Title of Signer (Print or Text) 16A. Name of Contracting Officer
Hildred Pepper
Contracting Officer
15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed
( Signature of Contracting Officer)
05.18.2026
Columbia
(Signatureo fC ontractin
Contract No. CW132368, Modification 002
2
SECTION 13
13. ORDERING CLAUSE
13.1 Any supplies and services to be furnished under th is contract must be ordered by issuance of
delivery orders or task orders by the CO. Such orders may be issued during the term of this
contract.
13.2 All delivery orders or task orders are subject to the terms and conditions of this contract. In the
event of a conflict between a delivery order or task order and this contract, the contract shall
control.
13.3 If mailed, a delivery order or task order is considered "issued" when the District deposits the
order in the mail. Orders may be issued by facsimile or by electronic commerce methods.
CW132368
Roadway Salt Deicing Services
GOVERNMENT OF THE DISTRICT OF COLUMBIA
TASK ORDER/DELIVERY ORDER FOR SERVICES
OFFEROR TO COMPLETE BLOCKS 1 8 & 29
1.REQulSITION NUMBER PAGE
1 of 7
2. TASK ORDER AGREEMENT NO.
CW132368
3.Award/Effective Date
See Item 30C below
4. CONTRACT NUMBER
Montgomery County
Contract No.
1190956
5. SOLICITATION NUMBER
N/A
6. SOLICIT ATION ISSUE DATE
N/A
7. Task Order INFORMATION
CONT ACT:
Steven. rathersodc.gov
A. NAME
Steven Rathers
B.TELEPHONE (riocottectcaihl
202-299-3842
8.OFFER DUE DATE:
N/A
9. ISSUED BY
Office of Contracting and Procurement
441 4'h Street, NW., Suite 300 South
Washington, D.C. 20001
10. THIS ACQUISITION IS
0 UNRESTRICTED
[] SET ASIDE %FOR
[] SMALL BUSINESS
[] SMALL DISADV. BUS.
8 Cooperative Agreement
SIC:
SIZE STANDARD:
11 . DELIVERY FOR FOB
DESTINATION UNLESS
BLOCK IS MARKED
0 N/A
12. PAYMENT DISCOUNT TERMS
Net 30 days
0 11 RESERVED
14. METHOD OF SOLICIT ATION
($ RFI'OP z IFB 0 RFP z 2-
STEP
5. CONTRACTOR / OFFEROR
Eastern Salt Company, Inc.
134 Middle Street, Suite 210,
Lowell, MA 01852
16. PAYMENTWILLBEMADEBY
CODE
D.C. Vendor Portal: https://vendorportal.dc.gov
15A. DuNSCODE 15B. TAXIDNO.
17. DELIVER TO
Department of Public Works
1833 West Virginia Avenue, NE
Washington, o.c. 20002
18. ADMINISTERED BY
Department of Public Works
1833 West Virginia Avenue, NE
Washington, D.C. 20002
18A. CHECK IF REMITT ANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
€
18B. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 16 UNLESS
BLOCK BELOW IS CHECKED
[1 SEE ADDENDUM
19
IEM NO.
20
SCHEDULE OF SuPPLlES /SERVICES
21
QUANTITY
22
UNIT
23
UNIT PRICE
24
AMOUNT
0001 Roadway Salt Deicing Services (Zone 003 A Rock
Salt Picked Up)
TON $70.00 $1,000,000.00
25. ACCOUNTING AND APPROPRIATION DATA
ENCUMBRANCE CODE:
26. ESTIMATED TOTAL AWARD IFOR GCVT. usc ONLYI
NTE 51,000,000.00
27. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE COPY TO
THE ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET
FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL PAGES SUBJECT TO
THE TERMS AND CONDITIONS SPECIFIED HEREIN. THIS ORDER IS ISSUED SUBJECT TO THE
TERAAS AND CONDITIONS OF THE CONTRACT IDENTIFIED IN BLOCK 4.
28. THE FOLLOWING DOCUMENTS ARE INCORPORATED BY REFERENCE INTO
THIS TASK ORDER IN THE FOLLOWING PRIORITY: (1 ) ST ATEMENT OF WORK, i2)
PRICING AND (3) CONTRACT# Montgomery County Contract No. 1j90956. THIS
ORDER IS SUBJECT TO THE TERMS AND CONDITIONS OF THE TASK ORDER
IDENTIFIED IN BLOCK 4.
29A. SIGNATURE OF OFFEROR
.-JA.j!,,R ,!-5
30A. [)ISTRICTOFCOLLIMEIIA(SIGNATUREOFCONTRACTINGOFFICER)
29B./NAMEANDT140F SIGNER mptoqppm'r)
Shelagh E. Mahoney, President
29C. DATE S IGNED
January 2i 2026
30B. NAME OF CHIEF CONTRACTING OFFICER mpe OR PRINT) 30C DATE SIGNED
2
Shawn Brooks
1/22/2026
CW132368
Roadway Salt Deicing Services
PART A: ST ATEMENT OF WORK SECTION 1
The District of Columbia Office of Contracting and Procurement, on behalf of the Department
of Public Works - Solid Waste Management Administration (SWMA) is seeking a contractor
to provide roadway salt deicing services on an as needed basis.
1.I Cooperative Contract No.: Montgomery County Contract No. 1190956
1.2 TASK ORDER NO.: CW
SECTION 2
TYPE OF CONTRACT
2.1 This is a fixed price contract.
SECTION 3
TERM OF THE AGREEMENT
3.1 PERIOD OF PERFORMANCE: The period of performance is date of award,
through December 14, 2026. DC Goverriment reserves the right to exercise any option
year(s).
SECTION 4
OPTION TO EXTEND THE TERM OF THE CONTRACT
4.1 The District may extend the term of this contract for a period of three (3) additional
one-year periods, or successive fractions thereof, by written notice to the Contractor
before the expiration of the contract; provided that the District will give the Contractor
preliminary written notice of its intent to extend at least thirty (30) days before the
contract expires. The preliminary notice does not commit the District to an extension.
The exercise of this option is subject to the availability of funds at the time of the
exercise of this option. The Contractor may waive the thirty (30) day preliminary
notice requirement by providing a written waiver to the Contracting Officer prior to
expiration of the contract
SECTION 5
CONTRACTING OFFICER (CO)
5.1 Task orders will be entered into and signed on behalf of the District only by contracting officers.
The contact information for the Contracting Officer is:
Hildred Pepper
Deputy Chief Contracting Officer
Office of Contracting and Procurement
3
CW132368
Roadway Salt Deicing Services
899 North Capitol Street, NE, 5th Floor
Washington, DC 20002
(202) 671-0470
SECTION 6
6. AUTHORIZED CHANGES BY THE CONTRACTING OFFICER
6.1 The CO is the only person authorized to approve changes in any of the requirements of tliis task
order.
6.2 The Contractor shall not comply with any order, directive or request that changes or
modifies the requirements of this task order, unless issued in writing and signed by the
CO.
6.3 In the event the Contractor effects any change at the instruction or request of any person
other than the CO, the change will be considered to have been made without authority and
no adjustment will be made in the task order price to cover any cost increase incurred as a
result thereof.
SECTION 7
7. CONTRACTING OFFICER'S TECHNICAL REPRESENT ATIVE (COTR)
7.1 The COTR is responsible for general administration of the task order and advising the CO
as to the Contractor's compliance or noncompliance with the task order. The COTR has
the responsibility of ensuring the work conforms to the requirements of the task order and
such other responsibilities and authorities as may be specified in the task order. These
include:
7.1.1 Keeping the CO fully informed of any technical or contractual difficulties encountered
during the performance period and advising the CO of any potential problem areas under
the task order;
7.1.2 Coordinating site entry for Contractor personnel, if applicable;
7.1.3 Reviewing invoices for completed work and recommending approval by the CO if the
Contractor's prices and costs are consistent with the contractual amounts and progress is
satisfactory and commensurate with the rate of expenditure;
7.1.4 Reviewing and approving invoices for deliverables to ensure receipt of goods and services.
This includes the timely processing of invoices and vouchers in accordance with the
District's payment provisions; and
7.1.5 Maintaining a file that includes all task order correspondence, modifications, records of
inspections (site, data, equipment) and invoice or vouchers.
7.2 The address and telephone number of the COTR is:
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The COTR shall NOT have the authority to:
1. Award, agree to, or sign any task order, deliveiy order or task order. Only tlie CO sliall i'nake
contractual agreements, commitments or modifications;
2. Grant deviations from or waive any of the terms and conditions of the task order;
3. Increase the dollar limit of the task order or authorize work beyond the dollar lii'nit of the task order,
4. Authorize the expenditure of funds by the Contractor;
5. Change the period of performance; or
6. Authorize the use of District property, except as specified under the task order.
7.3 The Contractor will be fully responsible for any changes not authorized in advance, in writing, by tlie
CO; may be denied compensation or other relief for any additional work performed that is not so
authorized; and may also be required, at no additional cost to the District, to take all corrective action
necessitated by reason of the unauthorized changes.
SECTION 8
8 COMPENSATION AND PAYMENT
8.1 The Contractor shall be paid for satisfactory services and delivery of the equipment as set
forth in the attached Montgomery County Contract No. 1190956 (Attachment A).
8.2 All delivery orders or task orders are subject to the terms and conditions of this contract. In
the event of a conflict between a delivery order or task order and this contract, the contract
shall control. The District will make payments to the Contractor, upon the submission of
proper invoices, at the prices stipulated in this task order, for equipment delivered less any
discounts, allowances or adjustments provided for in this task order.
SECTION 9
9 INVOICE SUBMITT AL
9.1 The Contractor shall create and submit payment requests in an electronic format through
the DC Vendor Portal, https://vendorportal.dc.gov.
9,2 The Contractor shall submit proper invoices on a monthly basis or as otherwise specified
in Section 10.
9.3 To constitute a proper invoice, the Contractor shall enter all required information
into the Portal after selecting the applicable purchase order number which is listed
on the Contractor's profile.
SECTION 10
10 INSPECTION AND ACCEPTANCE
10.1 The inspection and acceptance requirements for the resultant contract shall be
governed by clause number five (5), Inspection of Supplies, of the Government of
the District of Columbia's Standard Contract Provisions for use with Supplies and
Services Contracts, dated July 2010.
10.2 Representatives of the Government of the District of Columbia shall perform
inspection and acceptance of the equipment to be furnished under this order at the
destination to ensure that the equipment confori'ns to the terms of the resultant
contract. Any item found not in compliance with the specifications shall be
rejected.
11 DISPUTES
Delete clause 14, Disputes, of the Standard Contract Provisions dated July 2010 for
use with District of Columbia Government Supplies and Services Contracts and
substitute the following clause 14, Disputes) in its place:
11.1 Disputes
All disputes arising under or re)ating to the contract shall be resolved as provided
herein.
(a) Claims by the Contractor against the District: Claim, as used in paragraph (a) of
this clause, means a written assertion by the Contractor seeking, as a matter of
right, the payment of money in a sum certain, the adjustment or interpretation of
contract terms, or other relief arising under or relating to the contract. A claim
arising under a contract, unlike a claim relating to that contract, is a claim that can
be resolved under a contract clause that provides for the relief sought by the
claimant.
(l) All claims by a Contractor against the District arising under or relating to a contract
shall be in writing and shall be submitted to the CO for a decision. The Contractor's
claim shall contain at least the following:
(i) A description of the claim and the amount in dispute;
(ii) Data or other information in support of the claim;
(iii) A brief description of the Contractor's efforts to resolve the dispute prior to filing
the claim; and
(iv) The Contractor's request for relief or other action by the CO.
(2) The CO may meet with the Contractor in a further attempt to resolve the claim by
agreement.
(3) The CO shall issue a decision on any claim within 120 calendar days after receipt of
the claim. Whenever possible, the CO shall take into account factors such as the
size and complexity of the claim and the adequacy of the information in support of
the claim provided by the Contractor.
(4) The CO's written decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings of fact, although
specific findings of fact are not required and, if made, shall not be binding in any
subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine the amount of
monetary settlement, the contract adjustment to be made, or other relief to be
granted;
(vi) Indicate that the written document is the CO's final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing the decision
to the Contract Appeals Board.
(5) Failure by the CO to issue a decision on a contract claim within 120 days of receipt
of the claim will be deemed to be a denial of the claim and will authorize the
commencement of an appeal to the Contract Appeals Board as provided by D.C.
Official Code § 2-360.04.
(6) If a contractor is unable to support any part of its claim and it is determined that the
inability is attributable to a material misrepresentation of fact or fraud on the part of
the Contractor, the Contractor shall be liable to the District for an amount equal to
the unsupported part of the claim in addition to all costs to the District attributable
to the cost of reviewing that part of the Contractor's claim. Liability under this
paragraph (a)(6) shall be determined within six (6) years of the commission of the
misrepresentation of fact or fraud.
(7) Pending final decision of an appeal, action, or final settlement, the Contractor shall
proceed diligently with performance of the contract in accordance with the decision
of the CO.
(b) Claims by the District against the Contractor: Claim as used in paragraph (b) of
this clause, means a written demand or written assertion by the District seeking, as
a matter of right, the payment of money in a sum certain, the adjustment of contract
terms, or other relief arising under or relating to the contract. A claim arising under
a contract, unlike a claim relating to that contract, is a claim that can be resolved
under a contract clause that provides for the relief sought by the claimant.
(1) The CO shall decide all claims by the District against a contractor arising under or
relating to a contract.
(2) The CO shall send written notice of the claim to the contractor. The CO's written
decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings of fact, although
specific findings of fact are not required and, if made, shall not be binding in any
subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine the amount of
monetary settlement, the contract adjustment to be made, or other relief to be
granted;
(vi) Indicate that the written document is the CO's final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing the decision
to the Contract Appeals Board.
(3) The CO shall support the decision by reasons and shall inform the Contractor of its
rights as provided herein.
(4) Before or after issuing the decision, the CO may meet with the Contractor to
attempt to resolve the claim by agreement.
(5) The authority contained in this paragraph (b) shall not apply to a claim or dispute
for penalties or forfeitures prescribed by statute or regulation which another District
agency is specifically authorized to administer, settle or deterinine.
(6) This paragraph shall not authorize the CO to settle, compromise, pay, or otherwise
adjust any claim involving fraud.
(c) Decisions of the CO shall be final and not subject to review unless the Contractor
timely commences an administrative appeal for review of the decision, by filing a
complaint with the Contract Appeals Board, as authorized by D.C. Official Code §
2-360.04.
(d) Pending final decision of an appeal, action, or 'final settlement, the Contractor shall
proceed diligently with performance of the contract in accordance with the decision
of the CO.
SECTION 12
12. INCORPORATED DOCU'MENTS AND ORDER OF PRECEDENCE
The following documents are incorporated by reference into the contract. In the event of an
inconsistency among the provisions of this Agreement, the inconsistency shall be resolved by
giving precedence in the following order:
13.1 This Task Order
13.2 Montgomery County Contract No. 1190956 (Attachment A)
13.3 The Purchase Order