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MURIEL BOWSER
MAYOR
March 21, 2025
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M007 to Contract No. CW98668 with FEI Com, Inc. dba FEI Systems
to exercise option year three in the amount of $1,251,720. The period of performance is from April
7, 2025, through April 6, 2026.
Under the proposed modification, FEI Com, Inc. dba FEI Systems will continue to operate the
District’s Clinical Case Management System (“CCMS”). The CCMS will continue to provide
interface provider data from the Medicaid Management Information System (“MMI S”) to the
Centers for Medicare and Medicaid Services (“CMS”), recipient data from MMIS to CMS, and
eligibility data from MMIS to CMS. In addition, FEI Com, Inc. dba FEI Systems will continue to
improve communication, coordination, and functionality to fac ilitate long -term care services
functions, support assessment and eligibility processing, person- centered planning, service
delivery, and care coordination.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
your staff contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at
(202) 724-8759.
I look forward to the Council’s favorable consideration of this contract modification.
Sincerely,
Muriel Bowser
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
(A) Contract Number: CW98668
Proposed Contractor: FEI Systems
Contract Amount (Option Period Three): $1,251,720
Unit and Method of Compensation: Fixed Unit Price
Term of Contract: April 7, 2025, through April 6, 2026
Type of Contract: Firm Fixed Price
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period Amount: $720,856
(August 7, 2022 – April 6, 2023)
Option Period One Amount: $1,135,344
(April 7, 2023 – April 6, 2024)
(Council Approval CA25-0127)
Option Period Two Amount: $1,192,104
(April 7, 2024 – April 6, 2025)
(Council Approval CA25-0639)
Option Period Three Amount: $1,251,720
(April 7, 2025 – April 6, 2026)
Option Period Four Amount: $1,314,300
(April 7, 2026 – April 6, 2027)
2
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the
District recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
On January 31, 2025, the Citywide Clean Hands database certified that FEI Systems is current with
its District taxes.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Department of Health Care Finance Agency Fiscal Officer certified that funding in the amount
of $1,251,720 is available to support the contract.
1101 4th Street, SW
Washington, DC 20024
Date of Notice: January 31, 2025 L0013222801Notice Number:
FEIN: **-***7447
Case ID: 18454906
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
FEI COM INC
9755 PATUXENT WOODS DR STE 300
COLUMBIA MD 21046-2287
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
GOVERNMENT OF THE DISTRICTOF COLUMBIA.
DepartmentofHealthCareFinance
xx
aE‘OfficeoftheChiefFinancialOfficer [EEE
MEMORANDUM
TO: NaneyHapemanChief Procurement Officer
OfficeofContractingandProcurement
THRU: DeliciaV. Moore ii: DigitalysignedbyDeliciaV.
AssociateChiefFinanWARY:MOOreHeo sassa-osooHumanSupportServicesCluster
FROM: DarrinShaffer Darrin A Shaffer 222tysvettyDaina shat
AgeneyFiscalOfficerDepartmentofHealthCareFinance
DATE: February12,2025
SUBJECT: CertificationofFundingfortheFEI.ComIncContract
‘TheOfficeoftheChiefFinancialOfficerherebycertifiesthatthesumof$ 1,251,720.00is includedintheDistrict'sLocalBudgetandFinancialPlanforFiscalYear2025tofundthecostsassociatedwiththeDepartmentofHealthCareFinance’s(DHCF)ClinicalCaseManagementSystemContract.ThiscertificationsupportstheLongTermCareAdministrationFELComInccontractcostfromApril7,2025throughApril6,2026.Thisfundallocationisasfollows:
Vendor:FEIL.COMINC ContractNumber:CW98668
FiscalYear2025Funding:4/7/25~9/30/25
Cost SplitAgeney| Fund| Account| Program| center| Project| SubTask| Award| (o?ig)|Amount
HTO_| 1010001| 7132001| 100203| 70261| Blank| Blank [Blank| 25%| 151,249.50
HtT0_[4025002[7132001|_100203| 70261 [200881[25.16| 2001984| 75% [453,748.50
FY25ContractTotal (604,998.00
FiscalYear2026Funding:10/1/25~4/6/26
Agency| Fund| Account| Program ee Project|SubTask| Award Amount
HT0__|1010001| 7132001|_100193_|70272| Blank| Blank| Blank 161,680.50HTo|4025002|7132001| 100193_|70272| 200881| 25.06| 2002472 485,041.50FY26ContractTotal 646,722.00
UponapprovaloftheDistrict’sLocalBudgetandFinancialPlanbytheCouncilandtheMayorandcompletionof
the thirty-dayCongressionallayover,fundswillbesufficienttopayforfeesandcostsassociatedwiththecontract.Thereisnofiscalimpactassociatedwiththecontract.
Shouldyouhaveanyquestions,pleasecontactmeat(202)442-9079.
4414 Street,N.W.,Suite960N,Washington,D.C,20001(202)442-5988FAX(202)478-1373
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW98668 1 2
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase
Request No.
5. Solicitation Caption
M007 April 7, 2025
O&M of the Clinical Case
Management System (CCMS)
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement
Health Services Cluster
441 4th Street NW, Suite 330S
Washington, DC 20001
Department of Health Care Finance
Long Term Care Administration
441 4th Street, NW, Suite 900S
Washington, DC 20001
8. Name and Address of Contractor (No. street, city, county, state and zip code)
FEI.COM DBA FEI Systems
9755 Patuxent Woods Drive; Suite 300
Columbia, MD 21046
POC: Teresa L. Karnes
Email: Teresa.karnes@feisystems.com
9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
X
10A. Modification of Contractor/Order No.
CW98668
10B. Dated (See Item 13)
August 5, 2022
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By
completing Items 8 and 15, and returning one (1) copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or
(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF
YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.)
set forth in item 14, pursuant to the authority of: 27 DCMR § 3601.3 (a)
C. This supplemental agreement is entered into pursuant to authority of: 27 DCMR § 3601.2
X D. Other: Exercise of Option, pursuant to the authority of: 27 DCMR § 3601.3 (c)
E. IMPORTANT: Contractor is not required is required to sign this document and return one (1) copy to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract No. CW98668 is hereby modified as follows:
1) In accordance with Section F.2 titled “Option to Extend the Term of the Contract,” the District of
Columbia Government, Office of Contracting and Procurement, on behalf of the Department of
Health Care Finance, hereby exercise option period three to extend the term of the contract from
April 7, 2025, through April 6, 2026, in the amount of $1,251,720.
2) Attachment A – Option Period Three Price Schedule
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Tracy Williams
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date
Signed
16B. District of Columbia
(Signature of Contracting Officer)
16C. Date Signed
Attachment A – CW98668 Option Period Three Price Schedule
2
B.3.4 OPTION PERIOD THREE
April 7, 2025, through April 6, 2026
CLIN Item Description Unit Qty. Unit Price Total Amount
3001
Operations, Maintenance, and Support of the
CCMS:
Month 12 $104,310 $1,251,720
System Administration and Maintenance
(C.5.1)
Service Requirements (C.5.2)
Transition/Turnover (C.5.3)
CMS Seven Conditions and Standards (C.5.4)
Functional Requirements (C.5.5)
Operational Services Requirements (C.5.6)
Operation Support Services (C.5.7)
System Configuration/Modification
Maintenance (C.5.8)
Grand Total for B.3.4 $1,251,720.00