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GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Chief Financial Officer
John A. Wilson Building * 1350 Pennsylvania Avenue, NW * Suite 203 * Washington, DC 20004
Phone: (202) 727-2476 * Fax: (202) 727-1643 * www.cfo.dc.gov
Page 2
Guidelines on the OCFO’s Katrina Relief Efforts
September 15, 2005
Glen Lee
Chief Financial Officer
The
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear
Chairman Mendelson:
Pur
suant to D. C. Official Code §2-352.02a, enclosed for consideration and approval by the
Council of the District of Columbia is proposed Modification No. 16 to Contract No. CFOPD-
19-C-003 with Harris & Harris, Ltd. The proposed contract action is in the no-to-exceed amount
of 2,164,865.00 for the period of May 21, 2025, through to November 20, 2025.
Unde
r the proposed modification, Harris & Harris, Ltd. shall continue to provide a turnkey
solution that combines secondary collection services and an account receivables system for
delinquent debt collection of non-tax debts owed to the Government of the District of Columbia
on behalf of the Office of Finance and Treasury.
As
always, I am available to discuss any questions you may have regarding the proposed contract
action. In order to facilitate a response to any questions concerning the proposed contract action,
please have your staff contact Dorothy Whisler Fortune, Director of the Office of Contracts for
the Office of the Chief Financial Officer at (202) 442-8078.
Sin
cerely,
Gle
n Lee
cc: Ny
asha Smith, Secretary, Council of the District of Columbia
April 28, 2025
COUNCIL CONTRACT SUMMARY
Pursuant to Section 202(c) of the Procurement Practices Reform Act of 2010, as amended; D.C.
Official Code §2-352.02(c), the following contract summary is provided.
(1) The proposed contractor, the names of the contractor’s principals, contract amount, unit and
method of compensation, contract term, type of contract and source selection method:
• Proposed Prime Contractor: Harris & Harris, Ltd.
• Proposed Contractor’s Principal(s): Johnathan Hass, Edward Martin, David Peters, and
Doug Black
• Subcontractor: Toucan Printing & Promotional Products, Inc.
• Contract Amount: The proposed contract action not to exceed amount is 2,164,865.00.
• Unit and method of compensation: United States Dollars (USD) in accordance with
Section B, Pricing, of the contract.
• Contract Term: The contract has a base period of one (1) year with four (4), one (1) year
options. The contract options were exercised and the contract was extended through May
20, 2025. This proposed contract action will continue services beyond the term for the
period of May 21, 2025, up to November 20, 2025.
• Contract Type: This is a Requirements Contract
• Source Selection Method: Competitive Sealed Proposals
(2) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
The purpose of the proposed contract is to allow Harris & Harris, Ltd. (Harris & Harris) to
continue to provide a turnkey solution that combines secondary collection services and an account
receivables system for delinquent debt collection of non-tax debts owed to the Government of the
District of Columbia on behalf of the Office of Finance and Treasury (OFT). The proposed contract
action will extend the term beyond the total term specified in the contract using a sole source
modification in accordance with Title 27 of the DC Municipal Regulations (27 DCMR) Chapter
20, Section 2005.2(b).
The contract term included a one (1) year base and four (4) one (1) year options. The District
exercised the option periods and extended the contract through May 20, 2025.
The deliverables are approved by the COTR in accordance with Sections B and C of the contract.
(3)(A) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past-performance components:
The contract was awarded as a result of a competitively sealed proposal procurement pursuant to
DC Code §2-303.04 and 27 DCMR §1600. There were seven (7) proposals submitted in response
to the solicitation. Three (3) proposals were deemed non-responsive and the remaining four (4)
were found to be responsive. Only two (2) of the Offerors were determined to be in the
competitive range. Harris & Harris received the highest scoring. The Technical Proposal was worth
80 points; and the Pricing Proposal was worth 20 points for a total of 100 points. The proposals
were evaluated based on approach and plan, experience, qualifications of personnel, companies’
profile and stability, financial capability, response to functional requirements, technology, and
other requirements, and price.
(3)(B) If the contract was awarded on a sole-source basis, include the date on which a
competitive procurement for the goods or services to be provided under the contract was last
conducted, the date of the resulting award, and a detailed explanation of why a competitive
procurement is not feasible.
Harris & Harris, Ltd. is the incumbent contractor and has satisfactorily provided the requested
service for over five (5) years under Contract No. CFOPD-19-C-003. The contract was
competitively awarded on May 21, 2019, to Harris & Harris, Ltd. who responded to the preceding
solicitation and was deemed qualified to provide all the requirements and the best value to the
District. The contract term included a one (1) year base period and four (4) one (1) year option
periods. The District exercised the option periods of the contract and further extended the Contract
through May 20, 2025.
In preparation for a replacement contract, OFT developed requirements based on the latest District
legislation regarding debt collections. The improved requirements are being processed through a
competitive procurement. The resultant contract will require a period for the transition of services
to the enhanced requirements. The effective date of the service requirements is anticipated to be no
later than November 21, 2025, due to steps in the procurement process and the necessary period to
transition services to the enhanced requirements. As such, the contract is proposed to be extended
for a three (3) month extension, and provide for the District, at its sole discretion, the option to
further extend the period of the contract for an additional three (3) month period. Therefore, the
total extension of the contract is six (6) months, in the event the option is exercised. The District
has a critical need for uninterrupted services, as the contractor provides secondary collections
services that includes collecting on tickets issued for parking, moving, photo radar, and photo red
light violations and remits the revenue directly to the District.
The District requires continuity of services as the work is highly visible to the public and ensures
District residents and visitors have an effective and efficient way to pay traffic violations. The
contractor is uniquely qualified with demonstrated performance and the capacity to provide
immediate and consistent services.
Therefore, it is necessary for the contract to be extended up to November 20, 2025, to allow for
continuity of service and to allow time for the completion of the competitive procurement process
for a new contract that best meets the District’s needs and for transition of services to the enhanced
requirements.
(3A) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District, and the identity of the protestor, grounds alleged
in the protest and any deficiencies identified by the District as a result of the protest:
On October 26, 2018, Professional Account Management, LLC (PAM), protested the District’s
award of a contract to Harris & Harris. PAM’s initial protest and supplemental allegations
primarily challenged the reasonableness of the Contracting Officer and the technical panel’s
evaluation of proposals according to the Solicitation’s technical approach and methodology,
technical expertise, experience and past performance evaluation criteria. Moreover, PAM asserted
that the Contracting Officer treated the protester unequally by not equally assessing the strengths
and weaknesses of each proposal. The protester further contended that the awardee’s proposal was
nonresponsive because it did not propose an accounts receivable system that complied with the
solicitation requirement that debts be collected in accordance with specific federal requirements,
and that the awardee failed to timely submit First Source Employment documents required with its
offer. The District of Columbia Contract Appeals Board (CAB) concluded that the Contracting
Officer’s evaluation and selection did not violate the terms of the solicitation or District law.
Accordingly, the CAB denied the protest on April 17, 2019. (Reference CAB Case Number P-
1089)
(3B) A description of any other contracts the proposed contractor is currently seeking or holds
with the District:
Harris & Harris also currently holds Contract No. CFOPD-24-C-015 for Universal Tax Collection
Services (Primary) with the District.
(4) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private-
sector contracts with requirements similar to those of the proposed contract:
Since 1968, Harris & Harris has been collecting debt for government agencies, utility services and
healthcare facilities. Harris & Harris maintains the requisite of state and local licenses nationwide.
Harris & Harris has personnel with extensive knowledge and expertise in providing delinquent debt
collection services. The level of expertise of the personnel is demonstrated in the resumes and
technical proposal submitted by Harris & Harris and the services being performed on the subject
contract. Harris & Harris has demonstrated financial stability and satisfactory ratings in its March
12, 2025, Dun & Bradstreet (D&B) Report. Harris & Harris has a satisfactory record of past
performance with the District and its personnel performing on the current contract have been
approved by OCFO.
(4A) A summary of the subcontracting plan required under D.C. Code § 2-218.01 et seq.,
including a certification by the District that the subcontracting plan meets the minimum
requirements and the dollar volume of the portion of the contract to be subcontracted, in
both total dollars and as a percentage of the total contract amount:
Harris and Harris submitted a subcontracting plan that subcontracts 35% of the dollar value of the
contract to a certified small business enterprise. The contract extension is for 2,164,865.00 for a
six-month period, if all of the options are exercised; Harris and Harris has subcontracted
$757,702.75 of that amount to a certified small business enterprise for the contract. The
subcontracting plan submitted meets the minimum requirements under D.C. Code § 2-218.01 et
seq.
(5) Performance standards and expected outcomes of the proposed contract:
The contract shall be performed as defined in Section C of the contract.
(5A) The amount and date of any expenditure of funds by the District pursuant to the contract
before its submission to the Council for approval:
1. The Council of the District of Columbia approved the contract award from May 21, 2019
through May 20, 2020 via Legislation Number CA23-0121 in the amount of $2,112,154.83.
2. The Council of the District of Columbia approved the contract partial Option Year 1 period
from June 1, 2020 through May 20, 2021 via Legislation Number CA23-0521 in the
amount of $4,992,608.10.
3. The Council of the District of Columbia approved the contract Option Year 2 from May 21,
2021 through May 20, 2022 via Legislation Number CA24-0089 in the amount of
$5,870,488.05.
4. The Council of the District of Columbia approved the contract Option Year 3 from May 21,
2022 through May 20, 2023 via Legislation Number CA24-0452 in the amount of
$6,791,671.31.
5. On August 12, 2022, the OCFO executed Modification No. 9 for third-party skip tracing
services in the amount of $396,776.00, an amount less than $1 million; thus, Council
approval was not required.
6. The Council of the District of Columbia approved the contract Option Year 4 from May 21,
2023 through May 20, 2024 via Legislation Number CA25-0144 in the amount of
$7,788,297.20.
7. The Council of the District of Columbia approved Modification No. 13 for Sole Source
Extension from May 21, 2024 through May 20, 2025 via Legislation Number CA25-0685
in the amount of $5,206,156.00.
(6) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The funding certification is included in this Council package.
(7) A certification that the proposed contract is legally sufficient, including whether the proposed
contractor has any currently pending legal claims against the District:
Legal Sufficiency is provided in this Council package.
(8) A certification that the Citywide Clean Hands Database indicates that the proposed
contractor is current with its District taxes. If the Citywide Clean Hands Database indicates
that the proposed contractor is not current with its District taxes, (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District
or (2) a certification that the contractor will be current with its District taxes after the
District recovers any outstanding amount pursuant to D.C. Official Code §2-353.01(a)(9).
The Clean Hands compliance document is included in this Council package.
(8A) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
The Contractor has certified that it is current with its federal taxes.
(8B) A certification that the proposed contractor has not been determined to be in violation of
D.C. Official Code § 1-1163.34a, and a certification from the proposed contractor that it
currently is not and will not be in violation of D.C. Official Code § 1-1163.34a:
The Contractor has certified that it has not been determined to be in violation of D.C. Official Code
§ 1-1163.34a, and that it currently is not and will not be in violation of D.C. Official Code § 1-
1163.34a.
(9) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise, as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, effective October 20, 2005 (D.C. Law 16-33; D.C.
Official Code § 2-218.01 et seq.):
Harris & Harris is not a Certified Business Enterprise (CBE). Harris & Harris has one (1) CBE
contractor working on this contract, Toucan Printing & Promotional Products, Inc. The CBE
certification is included in the Council package.
(10) Other aspects of the proposed contract that the CPO considers significant:
None.
(11) A statement indicating whether the proposed contractor is currently debarred from
providing services or goods to the District or federal government, the dates of the
debarment, and the reasons for debarment:
Harris & Harris does not appear on the Federal Excluded Parties List System (EPLS) or the
District Excluded Parties List.
(11A) Any determination and findings issued in relation to the contract’s formation, including
any made using the privatization procedures under D.C. Code § 2-352.05:
All determination and findings issued in relation to the contract formation are included in this
package.
(12) Where the contract, and any amendments or modifications, if executed, will be made
available online:
The contract and all amendments and modifications shall be available online at the following
website address: https://dc.cobblestonesystems.com/public/default.aspx
(13) Where the original solicitation, and any amendments and modifications will be made
available online:
The original solicitation and any amendments and modification shall be available online at the
following website address: https://dc.cobblestonesystems.com/public/default.aspx
_______________________________
Dorothy Whisler Fortune, Esq. CPPO
Director
Office of Contracts
1101 4th Street, SW
Washington, DC 20024
Date of Notice: April 17, 2025 L0014057212Notice Number:
FEIN: **-***0423
Case ID: 18547395
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
HARRIS & HARRIS LTD
111 W JACKSON BLVD STE 400
CHICAGO IL 60604-4135
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINANCIAL OFFICER
Office of Management & Administration
MEMORANDUM
TO: Dorothy Fortune, Director
Office of Contracts
FROM: Nicole Dean Brown,
Budget Officer
DATE: March 27, 2025
SUBJECT: Funding Certification – CFOPD-19-C-003- Harris and Harris - Extension
This memorandum is to certify that funding is available within the Office of the Chief Financial
Officer (OCFO) annual operating budget in the amount of $2,164,865.00. The extension period is
May 21, 2025, through November 20, 2025. This will fund two three-month extensions to allow for
continuity of business during the implementation of the new contractor and a new system.
The proposed contract will cross fiscal years. The FY2025 portion of the contract is $1,082,432.50.
The FY2026 portion of $1,082,432.50 is contingent upon the approval of the FY2026 Appropriated
Budget.
The proposed contract is within the appropriated budget authority for the agency for the fiscal
year referenced. The proposed contract is consistent with the financial plan and budget that is
proposed for adoption in accordance with D.C. Code §47-392.01and §47-392.02.
If you have any questions, please do not hesitate to contact me.
Southwest Waterfront * 1100 4th Street, S.W.* Suite 770E * Washington, DC 20024
Phone: (202) 442-8036 * Fax: (202) 442-6327 * www.cfo.dc.gov
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the CHIEF FINANCIAL OFFICER
Office of the General Counsel
MEMORANDUM
TO: Glen Lee
Chief Financial Officer
THRU: David Tseng
General Counsel
FROM: Treva Saunders
Associate General Counsel,
Personnel and Procurement
DATE: April 21, 2025
SUBJECT: Certification of Legal Sufficiency
Contract No.: CFOPD-19-C-003
Contract Action: Sole Source Extension
Contractor: Harris & Harris, Ltd.
Contract NTE Amount: $2,164,865.00
Contract Purpose: To continue to provide a turnkey solution that combines
secondary collection services and an accounts receivables system for delinquent
debt collection of non-tax debts owed to the District.
This is to Certify that this Office has reviewed the above-referenced contract and that we have
found it to be legally sufficient. The proposed contractor has certified that it does not have
currently pending legal claims against the District. If you have any questions in this regard, please
do not hesitate to contact me at 442-7127.
________________________________________
Treva Saunders
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CFOPD-19-C-003 1 3
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
Modification 16
See box 16C below
Delinquent Debt Collection
Services
6. Issued by: Code 7. Administered by (If other than line 6)
Office of the Chief Financial Officer
Contracts and Procurement
1100 4th Street, SW – Suite E620
Washington, D.C. 20024
Office of Finance and Treasury
Government of the District of Columbia
1101 4th Street, SW, 8th Floor
Washington, DC 20024
(202) 727-0760
8. Name and Address of Contractor (No. street, city, county, state and zip code)
Harris & Harris, Ltd.
111 West Jackson Blvd, Suite 400
Chicago, IL 60604
Attn: David Peters
Email: dpeters@harriscollect.com
Telephone: (312) 251-2300
9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
X
10A. Modification of Contract/Order No.
CFOPD-19-C-003
Code
Facility
10B. Dated (See Item 13)
May 21, 2019
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15 and returning _________ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF
YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram
makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority):
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, and Section 3601.2.
C. This supplemental agreement is entered into pursuant to authority of:
X D. Other (Specify type of modification and authority)
27 DCMR Section 2005.2(b) and Section I.8 of the Contract
E. IMPORTANT: Contractor is or is not is required to sign this document and return _1__ copies to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
This contract identified in Block 10A above is hereby modified as described in page 2, Attachment A:
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print)
16A. Name of Contracting Officer
Drakus Wiggins, CPPB, CPPO
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed
16B. District of Columbia
(Signature of Contracting Officer)
16C. Date Signed
CFOPD-19-C-003 - Delinquent Debt Collection Services
Modification No. 16
Page 2 of 3
Attachment A
1. In accordance with 27 DCMR Section 2005.2(b), the District hereby extends the period of the contract for an
additional two (2), three (3) month option periods of May 21, 2025, through August 20, 2025, and
August 21, 2025, through November 20, 2025, in the maximum amount of $2,164,865.00.
2. The pricing for the extension and option periods shall be in accordance with Sections B.3.14 through B.3.15
below.
3. INSERT:
B.3.14 Contract Extension Option Period May 21, 2025, through August 20, 2025
Delinquent Collection Services
Contract
Line-Item No.
(CLIN)
Item Description
Estimated Revenue
Collected
Contingency Fee (%)
Based on Actual
Collection
Extended Total
61
Delinquent Collection Services for
Debt and Legacy Debt
$11,381,282.00
9.25%
$1,052,769.00
CLIN Item Description Estimated Quantity Unit Price Extended Total
64 Transfer of Non-electronic
Documents
1,200,000.00
keystrokes $0 $0
65 System Maintenance 3 months $3,250.00 $9,750.00
66 Forward Flow Skip 27,000.00 hits $0.40 $10,800.00
67 On Going Programming & Meeting 33.75 hours $248.00 $8,370.00
68 Administrative (A&F/invoicing) 3 Months $248.00 $744.00
Grand Total $1,082,433.00
B.3.15 Contract Extension Option Period August 21, 2025, through November 20, 2025
Delinquent Collection Services
Contract
Line-Item No.
(CLIN)
Item Description
Estimated Revenue
Collected
Contingency Fee (%)
Based on Actual
Collection
Extended Total
71
Delinquent Collection Services for
Debt and Legacy Debt
$11,381,281.00
9.25%
$1,052,768.00
CLIN Item Description Estimated Quantity Unit Price Extended Total
74 Transfer of Non-electronic
Documents
1,200,000.00
keystrokes $0 $0
75 System Maintenance 3 months $3,250.00 $9,750.00
76 Forward Flow Skip 27,000.00 hits $0.40 $10,800.00
77 On Going Programming & Meeting 33.75 hours $248.00 $8,370.00
78 Administrative (A&F/invoicing) 3 Months $248.00 $744.00
Grand Total $1,082,432.00
CFOPD-19-C-003 - Delinquent Debt Collection Services
Modification No. 16
Page 3 of 3
*The District does not guarantee that the Contractor will receive the estimated quantity. The estimated
quantity for “Delinquent Collection Services” is in terms of estimated revenue derived from collection
services.
4. U.S. Department of Labor Wage Determination No. 2015-4281, Revision No. 32, dated December 23, 2024, is
made part of this contract.