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CA26-0190 • 2025

Proposed Contract with Purfoods, LLC to Contract No. CW121802

Proposed Contract with Purfoods, LLC to Contract No. CW121802

Active

The official status still shows this bill as active or still awaiting another formal step.

Sponsor
at the request of the Mayor
Last action
2025-05-23
Official status
Deemed Approved
Effective date
Not listed

Plain English Breakdown

The official source material does not provide specific details about the number of seniors who will benefit from this service and whether there are any waiting lists or eligibility criteria.

Proposed Contract with Purfoods, LLC

The bill proposes a contract between the District of Columbia and Purfoods, LLC to provide refrigerated meals for seniors aged 60 and older.

What This Bill Does

  • Creates a contract between the District of Columbia and Purfoods, LLC to deliver refrigerated meals to senior residents.
  • Sets the total amount of the contract at $7,823,313.15 with possible increases for inflation in future periods.
  • Specifies that Purfoods, LLC will prepare and deliver nutritious meals meeting dietary guidelines for seniors from June 23, 2025 to June 22, 2026.
  • Requires the meals to be packaged in recyclable or compostable materials and delivered between 8:00 AM and 4:30 PM on weekdays.

Who It Names or Affects

  • Seniors aged 60 and older who will receive fresh, nutritious meals through this contract.
  • Purfoods, LLC which is contracted to provide the meal delivery service.

Terms To Know

Human Care Agreement (HCA)
A type of government contract that involves providing services such as home-delivered meals for residents in need.
Not-to-Exceed Amount
The maximum amount a contract can cost, even if the actual costs are lower.

Limits and Unknowns

  • It is unclear how many seniors will benefit from this service and whether there are any waiting lists or eligibility criteria.
  • There is no information on the environmental impact of delivering meals in recyclable or compostable packaging.

Bill History

  1. 2025-05-23 Council of the District of Columbia LIMS

    Retained by the Council with comments from the Committee on Executive Administration and Labor

  2. 2025-05-22 Council of the District of Columbia LIMS

    CA26-0190 Introduced by Chairman Mendelson at Office of the Secretary

Official Summary Text

Proposed Contract with Purfoods, LLC to Contract No. CW121802

Current Bill Text

Read the full stored bill text 
MURIELBOWSERMAYOR
May22,2025
Honorable PhilMendelson
Chairman
Councilof theDistrictof Columbia
John A. Wilson Building
1350 PennsylvaniaAvenue, NW, Suite504
Washington,DC 20004
Dear Chairman Mendelson:
Pursuantto section451 of the Districtof Columbia Home Rule Act (D.C. OfficialCode § 1-
204.51)and section202of the ProcurementPracticesReform Actof 2010 (D.C. OfficialCode §
2-352.02),enclosedforconsiderationand approvalby the Councilof the Districtof Columbia is
proposed Contract No. CW121802 with Purfoods, LLC in the not-to-exceedamount of
$7,823,313.15.The periodof performanceisfrom June 23,2025,throughJune 22,2026.
Under theproposed contract,Purfoods,LLC willprepareand deliverfresh,nutritious,and ready-
to-eatrefrigeratedhome-deliveredmeals toseniorsaged 60 and older.
My administrationisavailabletodiscussanyquestionsyoumayhaveregardingtheproposedcontract.Inordertofacilitatearesponsetoanyquestionsyoumayhave,pleasehaveyourstaffcontactMareScott,ChiefOperatingOfficeroftheOfficeofContractingandProcurement,at(202)
724-8759.
J lookforwardto theCouncil’sfavorableconsiderationof thiscontract.
Sincerely,
Mutiel Bowser
GOVERNMENT OF THE DISTRICTOF COLUMBIAOfficeofContractingandProcurement
xk
Es
ES
Pursuanttosection202(c)oftheProcurementPracticesReformActof2010,asamended,D.C.OfficialCode§2-352.02(c),thefollowingcontractsummaryisprovided:
COUNCIL CONTRACT SUMMARY

(Standard)
(A)ContractNumber: Cw121802
ProposedContractor: Purfoods,LLCd/b/aMom'sMeals
ProposedContractor’sPrincipals: NathanJenssen,Sr.,VPofSales& BusinessDevelopment
ChrisChoi,CEO
ContractAmount(BasePeriod): Not-to-Exceed(NTE)$7,823,313.15
UnitandMethodofCompensation: FixedUnitPrice
Termof Contract: June23,2025,throughJune22,2026
TypeofContract: HumanCareAgreement(HCA)underwhichtask
@)
ordersaretobeissuedforDistrictrequirements
SourceSelectionMethod: RequestforQualifications(RFQ)
Foracontractcontainingoptionperiods,thecontractamountforthebaseperiodandforeachoptionperiod.Ifthecontractamountforoneormoreoftheoptionperiodsdiffersfromtheamountforthebaseperiod,provideanexplanationofthereasonforthedifference:
Base Period Amount: NTE $7,823,313.15
OptionPeriod1Amount:NTE$8,016,720.15Explanationofdifferencefrombaseperiod(ifapplicable):Thedifferencebetweenthebaseandoptionyearoneisa2%increaseforinflation
Option Period2 Amount: NTE $8,210,127.15
Explanationof differencefrom base period(ifapplicable):The differencebetweenthebaseand optiontwo isa 5% increaseforinflation.
©
©
©
OptionPeriod3Amount:NTE$8,403,534.15Explanationofdifferencefrombaseperiod(ifapplicable):Thedifferencebetweenthebaseandoptionthreeisa7%increaseforinflation.
OptionPeriod4Amount:NTE$8,596,941.15Explanationofdifferencefrombaseperiod(ifapplicable):Thedifferencebetweenthebaseandoptionfourisa9% increaseforinflation.
Thegoodsorservicestobeprovided,themethodsofdeliveringgoodsorservices,andany
significantprogramchangesreflectedintheproposedcontract:
Purfoods, LLC willprovide and deliverrefrigeratedmeals to Districtresidentsaged 60 years and older.
withanutritiousmealmeetingthedietaryguidelinesforseniors.
PurfoodsLLCwillpreparethefoodandensureallfoodispre-packagedandlabeled.Themealsshallbepackagedinrecyclableandcompostablesupplies.Purfoods,LLCwilldeliverthemealsbetweenthehoursof8:00a.m.and4:30p.m.,MondaythroughFriday,totheresidents’homes.
Theselectionprocess,includingthenumberofofferors,theevaluationcriteria,andthe
evaluationresults,includingprice,technicalorquality,andpastperformancecomponents:
A RFQ was issuedviaAriba eSourcing,DOC654909, intheopen market witha CBE setasideon
May 4,2023,with a closingdateof June 2,2023.
TheDistrictreceivedatotalofsixresponses.Fouroftheprovidersweredeemedqualified.Onewasnonresponsive,andonewasdeemednotqualified.
TheRFQwasevaluatedinaccordancewiththequalificationcriteriaoutlinedinDOC654909.
Basedontheconsensusmeetingandthecontractingofficer’sindependentassessment,PrimeRivandPurfoods,LLCwereselectedtoreceiveanHCA;however,PrimeRivdeclinedtheawardafterleamingtheywouldonlyprovidethemealsforDistrictwardsoneandtwo.
‘TheDepartmentofAgingandCommunityLivingisseekingapprovaltoawardanHCA toproviderefrigeratedhome-deliveredmealstoDistrictresidents.BasedonacomparisonofproposedpricesreceivedinresponsetotheRFQsolicitation,thecontractingofficerhasdeterminedthatthepriceisfairandreasonable.
A descriptionofanybidprotestrelatedtotheawardofthecontract,includingwhethertheprotestwasresolvedthroughlitigation,withdrawaloftheprotestbytheprotestor,orvoluntarycorrectiveactionbytheDistrict.Includetheidentityoftheprotestor,thegrounds
allegedintheprotest,andanydeficienciesidentifiedbytheDistrictasaresultoftheprotest:
None
()Adescriptionofanyothercontractstheproposedcontractoriscurrentlyseekingorholds
withtheDistrict:
Purfoods,LLCiscurrentlydeliveringreftigeratedhomemealstotheDistrictviaEmergencyContractCW123369forthesameservices.
(G)Thebackgroundandqualificationsoftheproposedcontractor,includingitsorganization,financialstability,personnel,andperformanceonpastorcurrentgovernmentorprivatesectorcontractswithrequirementssimilartothoseoftheproposedcontract:
Purfoods,LLCiscurrentlyprovidingtheseservicestotheDistrictandhasmaintainedasatisfactoryperformancerating.Theyhaveadequatefinancialresourcestoperformtherequiredservicesandtheabilitytoobtainnecessaryresourcesifneeded.
(H)A summaryofthesubcontractingplanrequiredundersection2346oftheSmall,Local,and
DisadvantagedBusinessEnterpriseDevelopmentandAssistanceActof2005,asamended,D.C.OfficialCode§2-218.01etseq.(“Act”),includingacertificationthatthesubcontractingplanmeetstheminimumrequirementsoftheActandthedollarvolumeoftheportionofthecontracttobesubcontracted,expressedbothintotaldollarsandasapercentageofthetotal
contractamount:
Purfoods,LLC’s subcontractingplanmeets theminimum requirementsof theAct. The total
amount of thecontractis$7,823,313.15.Purfoods,LLC issubcontractingwith Run Veggie to
perform 35% of theservicesat$2,738,159.60.
@ Performancestandardsandtheexpectedoutcomeoftheproposedcontract:
The contractadministratorwillregularlyand routinelymonitorthecontractor’sperformanceto
ensuredeliveryof home-deliveredmeals inaccordancewith therequirementsof theHCA. The
expectedoutcomeistoprovidequality,tasty,freshrefrigeratedmealstotheDistrict’ssenior
residents.
(D TheamountanddateofanyexpenditureoffundsbytheDistrictpursuanttothecontract
priorto itssubmission to the Council forapproval:
None
(K)A certificationthattheproposedcontractiswithintheappropriatedbudgetauthorityfortheagencyforthefiscalyearandisconsistentwiththefinancialplanandbudgetadoptedin
accordancewithD.C.OfficialCode§§47-392.01and47-392.02:
The agency’sAssociateChief FinancialOfficercertifiedthatfundsintherequiredamount are
availabletofundtheservices.
(L)Acertificationthatthecontractislegallysufficient,includingwhethertheproposedcontractorhasanypendinglegalclaimsagainsttheDistrict:

TheOfficeoftheAttorneyGeneralhasreviewedtheproposedcontractforlegalsufficiencyanddeemeditlegallysufficient.
Purfoods,LLCdoesnothaveanycurrentlypendinglegalclaimsagainsttheDistrict.
(M)AcertificationthattheCitywideCleanHandsdatabaseindicatesthattheproposedcontractoriscurrentwithitsDistricttaxes.IftheCitywideCleanHandsDatabaseindicatesthattheproposedcontractorisnotcurrentwithitsDistricttaxes,either:(1)acertificationthatthecontractorhasworkedoutandiscurrentwithapaymentscheduleapprovedbytheDistrict;or(2)acertificationthatthecontractorwillbecurrentwithitsDistricttaxesaftertheDistrictrecoversanyoutstandingdebtasprovidedunderD.C.OfficialCode§2-353.01(b):
A cleanhands certificationshows thecontractoriscurrentwith itsDistricttaxes.
(N)Acertificationfromtheproposedcontractorthatitiscurrentwithitsfederaltaxes,orhasworkedoutandiscurrentwithapaymentscheduleapprovedbythefederalgovernment:
Purfoodshas certifieditscompliancewith theFederaltaxlaw as evidentby theirbidder-offeror
form.
(O)(1)A certificationthattheproposedcontractorhasbeendeterminednottoviolatesection334aoftheBoardofEthicsandGovernmentAccountabilityEstablishmentandComprehensiveEthicsReformAmendmentActof2011,D.C.OfficialCode§1-1163.34a;and(2)A certificationfromtheproposedcontractorthatitcurrentlyisnotandwillnotbein
violationofsection334aoftheBoardofEthicsandGovernmentAccountabilityEstablishmentandComprehensiveEthicsReformAmendmentActof2011,D.C.OfficialCode§1-1163.34a:

A. Purfoods,LLC certifiesthattheyarecompliantwiththeBoard ofEthics and Government
AccountabilityEstablishmentand ComprehensiveEthicsReformAmendment Actof2011,
D.C. OfficialCode § 1-1163.34a
B. Purfoods,LLC willcomply and willnotviolatesection334a of theBoard of Ethicsand
Government AccountabilityEstablishmentand Comprehensive EthicsReform Amendment Act
of 2011, D.C. OfficialCode § 1-1163.34a
(P) The statusof the proposed contractoras a certifiedlocal,small,or disadvantaged business
enterpriseas definedin the Small,Local,and Disadvantaged BusinessEnterprise
Development and AssistanceAct of 2005, as amended; D.C. OfficialCode § 2-218.01etseq.:
Purfoods,LLCisnotasmall,local,ordisadvantagedbusinessenterprise.
(Q)OtheraspectsoftheproposedcontractthattheChiefProcurementOfficerconsiders
significant:
None
(R)AstatementindicatingwhethertheproposedcontractoriscurrentlydebarredfromprovidingservicesorgoodstotheDistrictorfederalgovernment,thedatesofthedebarment,andthereasonsfordebarment:
BasedonthePurfoodsLLCbidder-offerorform,theDC excludedpartieslist,andtheFederalGovernment'ssystemofawardmanagement,theyhavenorecordofdebarmentorsuspensionactions at thistime.
(S)Anydeterminationandfindingsissuesrelatingtothecontract'sformation,includinganydeterminationandfindingsmadeunderD.C.OfficialCode§2-352.05(privatization
contracts):
(i) DeterminationandFindingsforHumanCareAgreementdatedFebruary25,2025(ii)DeterminationandFindingsforPriceReasonablenessdatedFebruary25,2025.(iii)DeterminationandFindingsforResponsibilitydatedFebruary25,2025.
(1)Wherethecontract,andanyamendmentsormodifications,ifexecuted,willbemadeavailableonline:
The contractand any modificationswillbe availableonlineatwww.ocp.de.gov.
(U)Wheretheoriginalsolicitation,andanyamendmentsormodifications,willbemadeavailable
online:
The originalsolicitationand any amendments or modificationswillbe availableonlineat

1101 4th Street, SW
Washington, DC 20024
Date of Notice: May 5, 2025 L0014158559Notice Number:
FEIN: **-***6639
Case ID: 18591324

Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
PURFOODS, LLC
3210 SE CORPORATE WOODS DR
ANKENY IA 50021

Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

COPY
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINACIAL OFFICER
GOVERNMENT OPERATIONS CLUSTER
OFFICE OF FINANCE AND RESOURCE MANAGEMENT
MEMORANDUM
TO: Nancy Hapeman
Chief Procurement Officer
Office of Contracting and Procurement
FROM:
DATE:
SUBJECT:
Paul Blake
Agency Fiscal Officer
Government Operations
Cluster
May 19, 2025
Certification of Funding Availability for Purfoods, LLC
The Office of the Chief Financial Officer (OCFO) hereby certifies that the sum of $3,259,713.80 is included in the
District’s Local Budget and Financial Plan approved by Congress for Fiscal Year 2025 to fund the contract costs
for Elderly Meals Services associated with the Department of Aging and Community Living (DACL). This
certification supports the contract period from May 26, 2025, through May 25 , 2026. The total contract value is
$7,823,313.15. Funding allocation is as follows:
Fiscal Year 2025 Funding:
Vendor
Contract
Period
RQ
(or PO if
applicable) Amount
Appr
Yr.
Purfoods/Mom’s Meals
May 26,
2025, to
September
30, 2025
TBD $3,259,713.80 2025

Fiscal Year 2026 Funding:
Vendor
Contract
Period
RQ
(or PO if
applicable) Amount
Appr
Yr.
Purfoods/Mom’s Meals
October 1, 2025, to
May 25, 2026 TBD $4,563,599.35 2026
If you have any questions, please feel free to call Paul Blake, Agency Fiscal Officer, at (202) 727-9833.
441 4th St, N.W. * Suite 890 North * Washington, D.C. 20001
Phone: (202) 727-0333 * Fax: (202) 727-0659
- Contract CW121802
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General

ATTORNEY GENERAL
BRIAN L. SCHWALB

Commercial Division

REVISED MEMORANDUM

TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs

FROM: Robert Schildkraut
Section Chief
Government Contracts Section

DATE: May 20, 2025

SUBJECT: Approval of Contract – HCA to prepare refrigerated home-delivered meals
for Participants that reside in their individual homes in District wards 1-8.
Contract Number: CW121802
Contractor: Purfoods, LLC d/b/a Mom’s Meals
Proposed Amount: Not To Exceed $7,823,313.15

This is to Certify that this Office has reviewed the above- referenced Contract and that we have
found it to be legally sufficient. If you have any questions in this regard, please do not hesitate to
call me at (202) 724-4018.

______________________________
Robert Schildkraut

Docusign Envelope ID: 9EF81 B03-885C-46BA-BA85-92EF88CD27B6
* * * * * *
GOVERNMENT OF THE DISTRICT OF COLUMBIA
HUMANCAREAGREEMENT
PAGE
y
PAGES
1 68
I. RFQ JCONTRACT NUMBER l REQ UISITION!l'\/RCHAS £ REQ UEST NO. ). DATE OF AWARD
CWl21802
4. ISSUED BY 5. ADMINISTERED BY (If otlo,r than Item No. 4).
Office of Contracting and Procurement (OCP) Department of Aging and Community Living 4414 th Street, N.W. Suite 300 South
Washington, DC 20003 500 K St. NE
Contact: Bernadette Catalan Washington ,DC 20002
Phone: (202) 724-4237 Telephone: 202-724-5626
Email: Bernadette.Catalanlc@ dc.2ov E-Mail:
6. NAME AND ADDRESS OF SERVICE PROVIDER (No. street, county, state, and ZIP Code)
PurFoods, LLC d/b/a Mom's Meals
3210 SE Corporate Woods Drive
Ankeny, IA 50021
7. PROVIDER/SERVICE PROVIDER SI IALL SUBMIT ALL INVOICES TO . 8. DISTRICT SIIALL SEND ALL PAYMENTS TO :
To Be Provided upon Award To Be Provided upon Award
9. DESCRIPTION OF HUMAN CARE SERVICE AND RATE COST
ITEM LINE NO. NIGPCOD£ BRIEF Q U ANTITY OF
I
TOT,11. SERVICf: SERV/Cf. RATE. TOT ,IL AMOUNT
DF.Sl:RJl'nON SE.RV/CE: UNITS
OF HUMAN RF.QUIRED
CARE SERVICE
See Price Schedule
GRAND TOTAL (BASE $7,823,313.15 PERIOD): NTE
10. APPROPRIATION DATA AND FINANCIAL CERTIFICATION
I/. PERIOD OF HUMAN CARE AGREEMENT
Startin$! Date:
HUMAN CARE AGREEMENT SIGNATURES
Pursuant to the authority provided in D.C. Law 13-155, this HUMAN CARE AGREEMENT is being entered into between the Provider/Provider specified
in Item No. 6 of this document. The Provider/Provider is required to sign and rerum two (2) originals of this document to the Human Care Ag reement
Officer of the Issuing Office stated in Item No. 18 of page I of this document. The Provider funher agrees to furnish and deliver all items or perform all
the services set fonh or otherwise identified within this Human Care Agreement and on any continuation sheets or appendices for the consideration stated
above, and as ordered under task orders issued pursuant to this Agreement. The rights and obligations of the panics to this Human Care Agreement shall
be subject to and governed by the following documents: (a) this Human Care Agreement; (b) OCP Standard Contract Provision dated July 2010; (c) Any
other provisions, representations, certifications, and specifications, as are attached or incorporated by reference herein. This Human Care A greement
between the siimatories to this document consummates the final aitreement of the parties.
11. FOR THE PROVIDER/SERVI C E PROVJl>ER IJ. FOR THE DISTRl<.T OF COL U MBIA
The respo11Ses to this solicitation shall be valid for 180 days
A. Name and Tille of Signer (Type)
Nathan J. Jensen
A. Name of Human Care Agreement Officer (/'yfN!)
Name: Bernadette Catalan
Title: SVP of sales Operations & Business Enablement
B. Signat~re of PROVIDER/SERVICE PROVIDER, or represenllltive: C. Date: B. Signature of Contracting Officer· C. Date
~= .. :-J.~
2/3/2024
1
SECTION B: HUMAN CARE AGREEMENT TYPE, SUPPLIES OR SERVICES AND
PRICE/COST
8.1 The District of Columbia Office of Contracting and Procurement, on behalf of the D.C. Office on Aging and
Community Living (DACL), (the District) is a seeking to establish one or multiple Human Care Agreements
(HCA) (Agreement(s))with qualified food service providers to prepare refrigerated home-delivered meals
(HDM) for Participants that reside in their individual homes in the District's Wards 1 through 8.
B.1.1 An HCA is not a commitment by the District to purchase any quantity of a particular service covered under this
HCA. Providers who are awarded HCAs will be eligible to receive task orders from the District. The District is
obligated only to the extent that authorized task orders are made pursuant to the HCA.
B.1.2 Any task order issued during the effective period of this HCA must be completed by the Provider within the time
specified in the task order. The HCA shall govern the Provider's and District's rights and obligations with respect
to that task order to the same extent as if the task order were completed during the effective period of this HCA,
provided that the Provider shall not be required to make any deliveries under this HCA after the expiration date of
this HCA.
8.2 CONTRACT TYPE, SUPPLIES OR SERVICES AND PRICE/COST
B.2.1 The Human Care Agreement is based on fixed-unit prices. The Provider shall submit itemized justification of costs for
the line items listed in Section B.4
B.2.2 The District reserves the right to award multiple HCAs to qualified Providers resulting from this Request for
Qualification (RFQ).
B.2.3 The HCA is not a commitment by the District to purchase any quantity of a particular service covered under the HCA.
Providers who are awarded HCAs will be eligible to receive task orders from the District to provide HDM services.
The District is obligated only to the extent that tasks orders are made pursuant to the HCA.
B.2.4 Delivery or performance shall be made only as authorized by task orders issued in accordance with the Ordering
Clause, Section G.1
B.2.5 There is no limit on the number of orders that may be issued. The District may issue task orders requiring delivery to
multiple destinations or performance at multiple locations.
8.3 AGGREGATE GROUP
Award will be to a single offeror in the aggregate based on "wards." Offeror must quote unit prices on each
item within each group to receive consideration.
8.4 PRICE SCHEDULE
8.4.1 The Service Provider shall provide firm fixed unit prices for each CUN item for each food category the
offeror is proposing to provide, as specified in this Section B.4 in accordance with the statement of work in
Section C.
2
B.4.1.1 Refrigerated Home-Delivered Meals-Ward l
Reference ICLIN Item Description Unit Minimum Maximum Base Year
Annual Qty Annual Qty
Price per Minimum Maximum
Unit Total Price Total Price
C.3.21 iA000l Home-delivered Pre-Plated Meal Per Meal l 40,187 $8.09 $8.09 $325,112.83
IC.3.22 1Aooo2 Pureed Meal Per Meal I 3,348 $8.09 $8.09 $27,085.32
C.3.23 A0003 Diabetes-Friendly Meal Per Meal I 10,046 $8.09 $8.09 $81,272.14
t.3.24 IA0004 Heart Health-Friendly Meal Per Meal I 6,697 $8.09 $8.09 $54,178.73
IC.3.25 1Aooos Renal Meal Per Meal I 1,452 $8.09 $8.09 $11,746.68
IC.3.26 A.0006 Vegetarian Meal Per Meal I 5,245 $8.09 $8.09 $42,432.05
C.3.12 A0007 Shelf-Stable Meals Per Meal I 561 $8.09 $8.09 $4,538.49
Total Base Year Ward I $546,366.24
B.4.1.2 Refrigerated Home-Delivered Meals-Ward 2
Reference CLIN Item Description Unit Minimum Maximum
Annual Qty !Annual Qty Base Year
Price Minimum Maximum
per Unit Total Price Total Price
C.3.21 B0001 Home-delivered Pre-plated Meal Per Meal I 27,956 $8.09 $8.09 $226,164.04
C.3.22 B0002 Pureed Meal Per Meal I 2,329 $8.09 $8.09 $18,841.61
C.3.23 IB0003 Diabetes-Friendly Meal Per Meal 1 6,989 $8.09 $8.09 $56,541.01
C.3.24 IB0004 Heart Healthy Meal Per Meal I 4,659 $8.09 $8.09 $37,691.31
C.3.25 IB0005 Renal Meals Per Meal l 809 $8.09 $8.09 $6,544.81
C.3.26 80006 Vegetarian Meal 0 erMeal I 3,850 $8.09 $8.09 $31,146.50
~.3.12 180007 Shelf-Stable Meals 0 erMeal I 372 $8.09 $8.09 $3,009.48
Total Base Year Ward 2 $379,938.76
B.4.1.3 Refrigerated Home-Delivered Meals-Ward 3
~eference CLIN Item Description Unit Minimum Maximum Base Year
Annual Qty Annual Qty
Price per Minimum Maximum
Unit Total Price Total Price
t.3.21 (:0001 Home-delivered Pre-plated Meal Per Meal l 34,072 $8.09 $8.09 $275,642.48
t.3.22 1Cooo2 Pureed Meal Per Meal l 2,839 $8.09 $8.09 $22,967.51
~.3.23 (:0003 Diabetes-Friendly Meal Per Meal I 8,517 $8.09 $8.09 $68,902.53
t.3.24 IC0004 Heart Health Friendly Meal Per Meal l 5,678 $8.09 $8.09 $45,935.02
C.3.25 icooos Renal Meal Per Meal l 759 $8.09 $8.09 $6,140.31
C.3.26 (:0006 Vegetarian Meal Per Meal I 4,919 $8.09 $8.09 $39,794.71
C.3.12 t:0001 Shelf-stable Meals Per Meal I 840 $8.09 $8.09 $6,795.60
Total Base Year Ward 3 $466,178.16
3
B.4.1.4 Refrigerated Home-Delivered Meals-Ward 4
Reference CLIN Item Description Unit Minimum Maximum Base Year
IAnnualQty Annual Qty
Price per Minimum Maximum
Unit Total Price ri'otal Price
t:.3.21 P000l Home-delivered Pre-plated Meal Per Meal I 52,853 $8.09 $8.09 $427,580.77
t.3.22 ):)0002 Pureed Meal Per Meal I 6,607 $8.09 $8.09 $53,450.63
C.3.23 D0003 Diabetes-Friendly Meal Per Meal I 19,820 $8.09 $8.09 $160,343.80
C.3.24 D0004 Heart Health Friendly Meal Per Meal I 13,213 $8.09 $8.09 $106,893.17
C.3.25 D0005 Renal Meals Per Meal I 987 $8.09 $8.09 $7,984.83
C.3.26 D0006 Vegetarian Meal Per Meal I 12,226 $8.09 $8.09 $98,908.34
C.3.12 D0007 Shelf-stable meals Per Meal I 1,077 $8.09 $8.09 $8,712.93
Total Base Year Ward 4 $863,874.47
B.4.1.5 Refrigerated Home-Delivered Meals-Ward 5
Reference CLIN ltem Description Unit Minimum Maximum Base Year
Annual Qty IAnnualQty
Price per Minimum Maximum
Unit rI' otal Price r£ otal Price
C.3.21 E000I Home-delivered Pre-plated Meal Per Meal 1 96,316 $8.09 $8.09 $779,196.44
C.3.22 1Eooo2 Pureed Meal Per Meal 1 8,026 $8.09 $8.09 $64,930.34
C.3.23 IE0003 Diabetes-Friendly Meal Per Meal I 24,078 $8.09 $8.09 $194,791.02
C.3.24 IE0004 Heart Health-Friendly Meal Per Meal I 16,052 $8.09 $8.09 $129,860.68
C.3.25 1Eooos Renal Meals Per Meal 1 1,350 $8.09 $8.09 $10,921.50
C.3.26 IE0006 Vegetarian Meal Per Meal I 14,702 $8.09 $8.09 $118,939.18
C.3.12 1Eooo1 Shelf-stable Meals Per Meal I 1,323 $8.09 $8.09 $10,703.07
Total Base Year Ward 5 $1,309,342.23
B.4.1.6 Refrigerated Home-Delivered Meals-Ward 6
Reference CLIN Item Description Unit Minimum Maximum Base Year
!Annual Qty Annual Qty
Price per Minimum Maximum
Unit Total Price Total Price
t:.3.21 IF000l Home-delivered Pre-plated Meal Per Meal 1 '57,051 $8.09 $8.09 $542,442.59
t.3.22 1Fooo2 Pureed Meal Per Meal 1 15,587 $8.09 $8.09 $45,198.83
t:.3.23 IF0003 Diabetes-Friendly Meal Per Meal 1 16,762 $8.09 $8.09 $135,604.58
C.3.24 IF0004 Heart Health-Friendly Meal Per Meal 1 1 I, 174 $8.09 $8.09 $90,397.66
C.3.25 IF0005 Renal Meals Per Meal 1 ~89 $8.09 $8.09 $8,001.01
C.3.26 F0006 Vegetarian Meal Per Meal 1 10,185 $8.09 $8.09 $82,396.65
C.3.12 F0007 Shelf -stable Meal Per Meal 1 ~06 $8.09 $8.09 $7,329.54
Total Base Year Ward 6 $911,370.86
4
B.4.1.7 Refrigerated Home-Delivered Meals-Ward 7
Reference (;LIN Item Description Unit Minimum Maximum Base Year
Annual Qty Annual Qty
!Price per !Minimum Maximum
!Unit rrotal Price Total Price
::.3.21 00001 Home-delivered Pre-plated Meal Per Meal I 149,604 $8.09 $8.09 $1,210,296.36
t.3.22 K30002 Pureed Meal Per Meal 1 11,263 $8.09 $8.09 $91,117.67
t.3.23 K}0003 Diabetes-Friendly Meal Per Meal 1 37,401 $8.09 $8.09 $302,574.09
K;.3.24 G0004 Heart Health-Friendly Meal Per Meal I 24,934 $8.09 $8.09 $201,716.06
K:.3.25 µ0005 Renal Meal Per Meal l 1,204 $8.09 $8.09 $9,740.36
t::.3.26 µ0006 Vegetarian Meal Per Meal 1 24,934 $8.09 $8.09 $201,716.06
t.3.12 µ0007 Shelf stable Meal Per Meal I 2,067 $8.09 $8.09 $16,722.03
Total Base Year Ward 7 $2,033,882.63
B.4.1.8 Refrigerated Home-Delivered Meals-Ward 8
Reference ~LIN Item Description Unit !Minimum Maximum Base Year
Annual Qty Annual Qty
Price per Minimum Maximum
Unit Total Price [fotal Price
K:.3.21 HOOOI Home-delivered Pre-plated Meal Per Meal 1 96,535 $8.09 $8.09 $780,968.15
(:.3.22 l-10002 Pureed Meal Per Meal 1 8,044 $8.09 $8.09 $65,075.96
K:.3.23 l-10003 Diabetes-Friendly Meal Per Meal 1 24,133 $8.09 $8.09 $195,235.97
K:.3.24 H0004 Heart Health-Friendly Meal Per Meal 1 16,088 $8.09 $8.09 $130,151.92
K:.3.25 H0005 Renal Meal Per Meal 1 1,140 $8.09 $8.09 $9,222.60
t::.3.26 H0006 Vegetarian Meal Per Meal 1 14,948 $8.09 $8.09 $120,929.32
K:.3.12 H0007 Shelf-stable Meals Per Meal 1 1,332 $8.09 $8.09 $10,775.88
rrotal Base Year Ward 8 $1,312,359.80
Grand Total Base Year Wards 1-8 1$7,823,313.15
8.4.2.l Refrigerated Home-Delivered Meals- Ward 1
Reference CLIN Item Description ~nit Minimum ~aximum Option Year One
Annual Qty ~nnualQty Price per Minimum Total Maximum
Unit !Price If otal Price
...,,3.21 AI0OI Home- delivered Pre-plated Meal Per Meal I 40,187 ,8.29 8.29 ,333, 150.23
C.3.22 Al002 Pureed Meal Per Meal I 3.348 )8.29 )8.29 )27 754.92
C.3.23 A\003 Diabetes-Friendly Meal Per Meal I 10,046 )8,29 8.29 )83,281.34
C.3.24 A\004 Heart Health-Friendly Meal Per Meal I 6,697 $8.29 1$8.29 1$55,518.13
'"'.3.25 o\.1005 Renal Meal Per Meal I 1.452 )8.29 )8.29 )\2 037.08
C.3.26 A\006 Vegetarian Meal Per meal I 5,245 $8.29 8.29 1$43,481.05
.3.12 Ai007 Shelf-stable Meals Per Meal I 561 ,8.29 $8.29 ,4,650.69
Total Option Year 1-Ward 1 ,559,873.44
5
B.4.2.2 Refrigerated Home-Delivered Meals- Ward 2
Reference tLIN hem Description Unit Minimum !Maximum Option Year One
Annual Qty !Annual Qty IPriceper !Minimum Total Maximum
Unit ,rice Total Price
::.3.21 BIOOI Home-delivered Pre-plated Meal Per Meal I 27 956 8.29 $8.29 $231 755.24
..... 3.22 B1002 Pureed Meal i>ermeal I 2,329 8.29 $8.29 619 307.41
C.3.23 81003 Diabetes-friendly Meal Per Meal I 6,989 8.29 $8.29 $57,938.81
C.3.24 B1004 Heart Healthy Meal Per Meal I 4,659 $8.29 $8.29 ►38,623.11
C.3.25 B1005 Renal Meals Per Meal I 809 $8.29 ~8.29 $6,706.61
C.3.26 B1006 Ve2etarian Meat Per Meal I 3,850 $8.29 $8.29 $31,916.50
C.3.12 81007 Shelf-stable meals Per Meal I 372 $8.29 $8.29 63,083.88
Total Option Year 1 Ward 2 ~389,331.56
B.4.2.3 Refrigerated Home-Delivered Meals-Ward 3
Reference CLIN Item Description ~nit Minimum Maximum Option Year One
Annual Qty !Annual Qty Price per IMinimum Maximum
Unit rr otal Price Total Price
~.3.21 CI0OI Home- delivered Pre-plated Meal Per Meal I 34,072 $8.29 $8.29 $282,456.88
..... 3.22 ::1002 Pureed Meal Per Meal I 2 839 a8.29 $8.29 a23 535.31
~.3.23 Cl003 Diabetes-friendly Meal Per Meal I 8,517 $8.29 $8.29 $70 605.93
C.3.24 CI004 Heart Health friendly Meal Per Meal I 5678 SS.29 $8.29 $47 070.62
C.3.25 81005 Renal Meal Per Meal I 759 &8 .29 $8.29 $6,292.11
".3.26 CI006 Ve2etarian Meal l>erMeal I 4919 a8.29 $8.29 $40 778.51
".3.12 CI007 Shelf-stable Meals i>ermeal I 840 &8.29 $8.29 $6.963.60
Total Amount Ootion Year 1 Ward 3 $477,702.96
B.4.2.4 Refrigerated Home-Delivered Meals-Ward 4
Reference tLIN Item Description ~nit Minimum Maximum Option Year One
Annual Qty Annual Qty Price per !Minimum Total Maximum
Unit !Price Total Price
C.3.21 [)1001 Home- delivered Pre-plated Meal IPerMeal I 52,853 $8.29 $8.29 438,151.37
".3.22 [)1002 Pureed Meal IPermeal I 6.607 &8.29 $8.29 54 772.03
'"'.3.23 D1003 Diabetes-friendly Meal IPerMeal I 19820 $8.29 $8.29 ► 164.307.80
,...,3.24 [)I004 Heart Health Friendly Meal !Per Meal I 13 213 $8.29 $8.29 109.535.77
.3.25 [)1005 Renal Meals !Per Meal I 987 $8.29 $8.29 8,182.23
.3.26 PI006 V~etarian Meal J'erMeal I 12 226 &8.29 £8.29 alOI 353.54
'-.,.3.12 PI007 Shelf-Stable meals J'ermeal I 1,077 $8.29 $8.29 8,928.33
rrotal Amount Option Year 1 Ward 4 885,231.07
8.4.2.5 Refrigerated Home-Delivered Meals-Ward S
!Reference tLIN Item Description Unit Minimum Maximum Option Year One
~nnual Annual
Qty Qty Price per Unit !Minimum Maximum
Total Price Total Price
.... .3.21 EIO0I Home- delivered Pre-olated Meal Per Meal I 96.316 8.29 8.29 $798459.64
,....3.22 EI002 Pureed Meal Per meal I 8026 8.29 8.29 $66 535.54
~.3.23 tl003 Diabetes-Friendly Meal !Per Meal I 24,078 8.29 8.29 $199,606.62
C.3.24 ~1004 Heart Health-Friendly Meal IPermeal I 16,052 1$8.29 8.29 $133,071.08
C.3.25 EI005 Renal Meals !Per Meal I I 350 1$8.29 $8.29 )11 191.50
C.3.26 Et006 Vegetarian Meal Per Meal I 14,702 $8.29 $8.29 $121 879.58
~.3.12 El007 Shelf-stable meals ~er Meal I 1,323 1$8.29 $8.29 $10,967.67
rrotal Amount Ootion Year 1 Ward 5 $1,341,711.63
6
8.4.2.6 Refrigerated Home-Delivered Meals-Ward 6
Reference CLIN Item Description Unit Minimum Maximum Option Year One
Annual Annual Price per Unit Minimum Maximum
Qty Qty Total Price Total Price
~.3.21 i:1001 Home- delivered Pre-plated Meal Per Meal I 67,051 ,8.29 >8.29 ,555,852. 79
".3.22 i:-1002 Pureed Meal Per Meal I 5 587 ,8.29 &8.29 ,46,316.23
~.3.23 IFI003 Diabetes-Friendly Meal Per Meal I 16,762 $8.29 $8.29 $ I 38,956.98
~.3.24 IF1004 Heart Health-Friendly Meal Per Meal I 11,174 $8.29 p8.29 ,92,632.46
..:.3.25 IFI005 Renal Meals Per Meal 1 989 1$8.29 $8.29 $8,198.81
C.3.26 fl006 Vegetarian Meal Per Meal 1 10,185 1$8.29 $8.29 $84,433.65
~.3.12 fl007 Shelf -stable Meal Per Meal I 906 $8.29 S8.29 ,7 510.74
Total Amount Option Year 1 Ward 6 )933,901.66
8.4.2.7 Refrie:erated Horne-Delivered Meals-Ward 7
Reference ~LIN Item Description Unit Minimum Maximum Option Year One
Annual k\nnual Qty IPrice per Unit Minimum Maximum
Qty Total Price Total Price
~.3.21 (HOOi Home- delivered Pre-plated Meal !Per Meal I 149,604 $8.29 $8.29 $1,240,217.16
~.3.22 µ1002 Pureed Meal IPermeal I 11,263 $8.29 $8.29 $93,370.27
[C.3.23 01003 Diabetes-Friendly Meal Per Meal I 37,401 $8.29 $8.29 $310,054.29
K:.3.24 GI004 Heart Health-Friendly Meal Per Meal I 24,934 $8.29 $8.29 p206,702.86
K;.3.25 GI005 Renal Meal rerMeal I 1,204 $8.29 1$8.29 $9,981.16
K::.3.26 GI006 V~etarian Meal Per Meal I 24934 $8.29 $8.29 $206 702.86
K::.3.12 G1007 Shelf stable Meal Per Meal I 2,067 $8.29 8.29 $17,135.43
rrotal Amount Option Year 1 Ward 7 $2,084,164.03
8.4.2.8 Refrigerated Home-Delivered Meals-Ward 8
Reference ~LIN ltem Description llnit Minimum Maximum 0 >tion Year One
Annual Qty k\nnual Qty rnce per Minimum Maximum
llnlt rrotal Price Total Price
C.3.21 11-11001 Home- delivered Pre-plated Meal Per Meal I 96,535 $8.29 $8.29 >800,275.15
C.3.22 11-11002 IPureed Meal Per meal I 8,044 $8.29 $8.29 >66 684.76
C.3.23 11-11003 Piabetes-Friendly Meal Per Meal I 24 133 $8.29 $8.29 ,200062.57
C.3.24 IHI004 Heart Health-Friendly Meal Per meal I 16088 $8.29 $8.29 ,133 369.52
C.3.25 .-11005 ~enalmeal Per Meal I 1,140 $8.29 $8.29 $9,450.60
C.3.26 H!006 ~egetarian Meal Per Meal I 14,948 $8.29 $8.29 ,123,918.92
C.3.12 Hl007 Shelf-stable meals P er meal I 1,332 S8.29 S8.29 pl 1,042.28
Total Amount Option Year I Ward 8 $1,344,803.80
GRAND TOTAL OPTlON YEAR I WARDS 1-8 1$8,016,720.15
8.4.3.1 Refrie:erated Home-Delivered Meals-Ward I
Reference ~LIN Item Description llnit Minimum Maximum Option Year Two
k\nnual Qty Annual Qty Price per Minimum Maximum
Unit Total Price Total Price
C.3.21 ~2001 IHome-delivered Pre-plated Meal !Per Meal I 40 187 S8.49 S8.49 >341 187.63
C.3.22 ~2002 Pureed Meal Per Meal I 3348 $8.49 $8.49 >28,424.52
C.3.23 ~003 Piabetes-Friendly Meal Per Meal I 10 046 $8.49 $8.49 >85 290.54
C.3.24 r\2004 J-leart Health-Friendly Meal Per Meal I 6697 $8.49 $8.49 p56,857.53
C.3.25 A2005 Renal Meal Per Meal I 1452 S8.49 $8.49 $12 327.48
C.3.26 r\2006 WC2etarian Meal Per meal I 5,245 §8.49 $8.49 $44 530.05
C.3.12 A2007 Shelf-stable Meals Per Meal I 561 S8.49 $8.49 &4.762.89
rrotal Amount Option Year 2 Ward 1 $573,380.64
7
B.4.3.2 Refrigerated Home-Delivered Meals-Ward 2
Reference CLIN Item Description Unit Minimum Maximum Option Year Two
Annual Qty Annual Qty J>rice per Minimum Maximum
~nit Total Price Total Price
C.3.21 132001 Home- delivered Pre-plated Meal Per Meal I 27,956 ~8.49 $8.49 )237,346.44
C.3.22 1:12002 !Pureed Meal Per meal I 2,329 $8.49 ~8.49 $19,773.21
",3.23 1:12003 Diabetes-Friendly Meal Per Meal 1 6989 $8.49 $8.49 $59,336.61
"'.3.24 l82004 Heart Healthy Meal Per Meal I 4,659 $8.49 ~8.49 $39,554.91
C.3.25 1:12005 Renal Meals Per Meal I 809 $8.49 ~8.49 $6,868.41
IC.3.26 1:12006 Vegetarian Meal IPer Meal I 3,850 $8.49 ~8.49 $32,686.50
IC.3.12 132007 Shelf-stable meals IPer Meal I 372 ~8.49 $8.49 )3 158.28
rrotal Amount Option Year 2 Ward 2 $398,724.36
8.4.3.3 Refrigerated Home-Delivered Meals-Ward 3
!Reference CLIN ~tern Description Unit !Minimum !Maximum Option Year Two
!Annual Qty !Annual Qty !Price per !Minimum !Maximum
!Unit rr otal Price rr otal Price
:C.3.21 t2001 Home- delivered Pre-olated Meal !Per Meal I 34,072 $8.49 ~8.49 1$289,271.28
:C.3.22 t2002 Pureed Meal Per Meal 1 2839 $8.49 ~8.49 1$24,103.11
,C.3.23 t2003 Diabetes-Friendly Meal IPerMeal 1 8 517 $8.49 $8.49 $72.309.33
rC.3.24 t2004 Heart Health Friendly Meal IDerMeal I 5678 $8.49 $8.49 $48,206.22
~.3.25 t2005 !Renal Meal IPerMeal I 759 $8.49 $8.49 $6 443.91
~-3.26 k::2006 !Vegetarian Meal 1Per Meal I 4,919 $8.49 $8.49 1$41, 762.31
t.3.12 t2007 lShelf-stable Meals IPer meal I 840 $8.49 $8.49 $7,131.60
rrotal Amount Option Year 2 Ward 3 $489,227. 76
B.4.3.4 Refrigerated Home-Delivered Meals-Ward 4
!Reference tLIN ~tern Description !Unit 1\-finimum !Maximum Option Year Two
!Annual Qty !Annual Qty rriceper ~inimum !Maximum
!Unit rr otal Price tfotal Price
IC.3.21 02001 !Home-delivered Pre-plated Meal !Per Meal I 52,853 $8.49 $8.49 $448. 721. 97
IC.3.22 02002 !Pureed Meal !Per meal I 6607 $8.49 $8.49 56 093.43
".3.23 )2003 Diabetes-Friendlv Meal !Per Meal I 19,820 $8.49 l,i8.49 168 271.80
".3.24 )2004 Heart Health Friendly Meal Per Meal I 13,213 $8.49 $8.49 I 12 178.37
C.3.25 D2005 !Renal Meals Per Meal I 987 $8.49 $8.49 8,379.63
C3.26 D2006 ~egetarian Meal Per Meal I 12.226 $8.49 $8.49 $103 798.74
(.3.12 02007 IShelf-stable meals Per meal I I 077 $8.49 $8.49 $9 143.73
trotal Amount Option Year 2 Ward 4 $906,587.67
B.4.3.S Refrigerated Home-Delivered Meals-Ward S
Reference CLIN ~tern Description Unit Minimum !Maximum Option Year Two
Annual Qty !Annual Qty Price per Minimum Maximum
Unit rrotal Price trotal Price
IC.3.21 E2001 ~ome- delivered Pre-plated Meal Per Meal I 96,316 $8.49 $8.49 $817,722.84
IC.3.22 E2002 !Pureed Meal IPermeal I 8026 $8.49 $8.49 t68 140.74
~.3.23 E2003 Diabetes-Friendlv Meal Per Meal I 24,078 $8.49 $8.49 )204422.22
C.3.24 E2004 Heart Health-Friendly Meal IPermeal I 16,052 $8.49 $8.49 ) 136.281.48
IC'.3.25 E2005 !Renal Meals Per Meal I I 350 $8.49 $8.49 )II 461.50
C.3.26 E2006 ~egetarian Meal Per Meal I 14,702 p8.49 $8.49 $124,819.98
IC .3. 12 1E2001 IShelf-stable meals Per Meal I 1 323 i8.49 58.49 ) 11 232.27
rTotal Amount Option Year 2 Ward S ~ 1,374,081.03
8
8.4.3.6 Refrigerated Home-Delivered Meals-Ward 6
Reference CLIN Item Description ~ nit M inimum Maximu m Option Year Two
A nnual Qty Annu al Qty Price per M inimum M aximum
Unit Total Price Total Price
K:.3.21 ~2001 Home- delivered Pre-plated Meal Per Meal I 67,051 $8.49 $8.49 $569,262.99
,...,3.22 ~2002 !Pureed Meal Per Meal I 5,587 $8.49 $8.49 ~47 433.63
~.3.23 ~2003 !Diabetes-Friendly Meal Per Meal I 16,762 8.49 $8.49 ~142,309.38
C.3.24 ~2004 Heart Health-Friendlv Mea l Per Meal I 11,174 8.49 58.49 ~94,867.26
C.3.25 =2005 Renal Meals Per Meal I 989 8.49 58.49 ~8.396.61
C.3.26 IF2006 !Vegetarian Meal Per Meal I 10,185 8.49 $8.49 86,470.65
t.3.12 1F2001 Shelf -Stable Meal Per Meal 1 906 8.49 $8.49 )7,691.94
rfotal Amount Option Year 2 Ward 6 ~956,432.46
8.4.3.7 Refrigerated Home-Delivered Meals-Ward 7
Reference CLIN tern Description Unit dinimum Maximum Opt ion Year Two
/\nnual Qty ~ nnualQty Price per Minimum j\1aximum
Unit ifotal Price If otal Price
IC.3.21 G2001 Home- delivered Pre-plated Meal l>er Meal I 149.604 ~8.49 58.49 ,. 270,137.96
IC.3.22 G2002 Pureed Meal Per meal I 11.263 18.49 S8.49 )95 622.87
..... 3.23 G2003 Diabetes-Friendly Meal ~er Meal I 37,401 .8.49 S8.49 &317,534.49
C.3.24 02004 Heart Health~ Friendlv Meal l>erMeal I 24.934 18.49 58.49 S211.689.66
C.3.25 02005 Renal Meal Per Meal I 1204 S8.49 S8.49 il0 221.96
C.3.26 02006 \/e.tetarian Meal l>erMeal I 24.934 S8.49 S8.49 5211.689.66
C.3.12 132007 Shelf stable Mea t l>erMeal I 2067 S8.49 S8.49 ~17 548.83
Total Amount 0 Dtion Year 2 Ward 7 )2 134,445.43
8.4.3.8 Refrigerated Home-Delivered Meals-Ward 8
Reference ICLIN Item Description Unit !Minimum !Maximum Option Year Two
!Annual Qty !Annual Qty Price per Minimum !Maximum
Unit Total Price rrotal Price
C.3.21 11-12001 IHome- delivered Pre-plated Meal IPerMeal I 96,535 58.49 $8.49 $819,582.15
t.3.22 H2002 ~ureedMeal Per meal I 8044 S8.49 58.49 $68 293.S6
C.3.23 il-12003 !Diabetes-Friendly Meal Per Meal I 24,133 S8.49 58.49 $204 889.17
C.3.24 il-12004 !Heart Health-Friendly Meal ~er meal I 16,088 $8.49 $8.49 ~136,587.12
C.3.25 il-12005 Renal meal Per Meal I I 140 $8.49 $8.49 $9,678.60
C.3.26 il-12006 !Vegetarian M eal Per Meal 1 1 4 948 $8.49 $8.49 $1 26 908.52
C.3.12 il-12007 Shelf-stable meals Per meal 1 1,332 $8.49 $8.49 $11,308.68
Total Amount Option Year 2 Ward 8 $1,377,247.80
GRAND TOTAL OPTION YEAR 2 WARDS 1-8 1$8.210.127.15
9
8.4.4.1 Refrigerated Home-Delivered Meals-Ward I
!Reference C LIN Item Description ~ nit M inimum M aximum Option Year Three
Annual Qty A nnual Qty !Price per M inimum M aximum
~ nit rrotal Price Total Price
~ .3.21 A 3001 Home- delivered Pre-plated Meal Per Meal I 40,187 $8.69 $8.69 349,225.03
C .3.22 A3002 Pureed Meal J>erMeal I 3 348 58.69 58.69 )29 094.12
r .3.23 A3003 !Diabetes-Friendly Meal Per Meal I 10046 58.69 58.69 )87 299.74
.:.3.24 A3004 !Heart Health-Friendly Meal Per Meal I 6,697 58.69 58.69 )58 196.93
C.3.25 A3005 Renal Meal Per Meal I 1,452 158.69 58.69 12 617.88
C .3.26 A3006 1Ve2etarian Meal Per meal I 5,245 $8.69 $8.69 45 579.09
C.3.12 A300 7 Shelf-stable Mea ls Per Meal I 561 $8.69 158.69 4 875.09
Total Amount O ption Year 3 Ward I 586,887.84
8.4.4.2 Refrli?erated Home-Delivered Meals-Ward 2
!Reference tLIN Item Description Unit M inimum M aximum Option Year Three
A nnual Qty A nnual Qty Price per !M inimum M aximum
U nit rr otal Price :r otal Price
IC.3.21 B3001 H ome- delivered Pre-plated Mea l !Per Meal I 27 956 58.69 $8.69 242,937.64
IC.3.22 B3002 Pureed Meal Per meal I 2,329 $8.69 $8.69 20 239.01
IC.3.23 B3003 D iabetes-Friendly Meal Per Meal 1 6,989 $8.69 $8.69 60,734.41
C .3.24 B3004 Heart Healthy Meal !Per Meal I 4,659 $8.69 $8.69 40,486.71
.3.25 B3005 Renal Meals IPer Meal I 809 58.69 $8.69 )7 030.21
'--,.3.26 B3006 Vegetarian Meal !Per Meal I 3,850 58.69 $8.69 )33.456.50
C.3.12 B3007 Shelf-stable meals !Per meal I 372 $8.69 $8.69 3,232.68
T otal Amount O ption Year 3 Ward 2 )408,117.16
B.4.4.3 Refrigerated Home-Delivered Meals-Ward 3
R eference ICLIN Item Description ~ nit Min imum !M aximum O ption Year Three
Annual Qty !Annual Qty Price per M inimum M aximum
Unit Total Price :rotal Price
C .3.21 ~ 3001 Home- delivered Pre-plated Meal Per Meal I 34,072 58.69 $8.69 &296 085.68
C.3.22 ~ 3002 fureedMeal Per Meal I 2,839 58.69 $8.69 $24,670.91
C .3.23 ~ 3003 !Diabetes-Friendly Meal Per Meal I 8,517 58.69 $8.69 $74,012.73
C.3.24 ~ 3004 !Heart Health Friendly Meal Per Meal I 5,678 58.69 $8.69 $49 341.82
C.3.25 ~ 3005 R enal Meal Per Meal I 759 58.69 $8.69 $6 595.71
C.3.26 ~ 3006 !Vegetarian Meal Per Meal I 4,919 58.69 $8.69 $42,746.11
K:.3.12 ~ 3007 Shelf-stable Meals Per meal I 840 58.69 $8.69 $7,299.60
rrotal Amount Option Year 3 Ward 3 $500,752.56
10
8.4.4.4 Refrigerated Home-Delivered Meals- Ward 4
Reference tLIN Item Description IUnit Minimum Maximum Option Year Three
Annual Qty Annual Qty Price per !Minimum Maximum
Unit ~ otal Price lrotal Price
~.3.21 03001 IHome- delivered Pre-plated Meal Per Meal I 52,853 $8.69 8.69 H59 ,292.57
C.3.22 03002 !Pureed Meal Per meal I 6,607 $8.69 8.69 ~57 414.83
C.3.23 b3003 IDiabet~-Friendly Meal Per Meal I 19,820 $8.69 8.69 1> 172,235.80
C.3.24 b3004 IHeart Health Friendly Meal Per Meal I 13,213 $8.69 8.69 ~114,820.97
C.3.25 b3005 IRenal Meals Per Meal I 987 $8.69 8.69 1>8 577.03
t.3.26 D3006 Wegetarian Meal Per Meal I 12,226 $8.69 $8.69 i,106,243.94
t.3.12 D3007 Shelf-Stable meals Per meal I 1,077 $8.69 $8.69 &9 359.13
rrotal Amount Option Year 3 Ward 4 $927,944.27
8.4.4.S Refrigerated Home-Delivered Meals- Ward S
Reference CLIN ~tern Description Unit Minimum Maximum Option Year Three
Annual Annual Price per Minimum Maximum
Qty Qty Unit lrotal Price Total Price
'-,.3.21 IE3001 IHome- delivered Pre-plated Meal Per Meal I 96,316 $8.69 $8.69 &836,986.04
C.3.22 IE3002 !Pureed Meal Per meal I 8,026 $8.69 $8.69 &69 745.94
C.3.23 IE3003 Diabetes-Friendly Meal Per Meal I 24,078 $8.69 $8.69 &209 237.82
C.3.24 IE3004 IHeart Health-Friendly Meal Per meal I 16,052 $8.69 $8.69 ~139,491.88
C.3.25 IE30os IRena! Meals Per Meal I 1,350 $8.69 $8.69 $11 731.50
C.3.26 IE3006 Wegetarian Meal Per Meal I 14,702 $8.69 $8.69 $127,760.38
C.3.12 IE3007 Shelf-stable meals Per Meal I 1,323 $8.69 $8.69 $11,496.87
Total Amount Option Year 3 Ward S $1,406,450.43
8.4.4.6 Refrigerated Home-Delivered Meals- Ward 6
Reference CLIN ltem Description !Unit Minimum Maximum Option Year Three
Annual Qty Annual Qty l>riceper Minimum Maximum
!Unit Total Price lrotal Price
v.3.21 i:=3001 Home- delivered Pre-plated Meal IPer Meal I 67,051 $8.69 $8.69 $582,673.19
-...3.22 i:=3002 Pureed Meal IPer Meal I 5,587 $8.69 $8.69 $48,551.03
::::.3.23 J:"3003 Diabetes-Friendly Meal IPer Meal I 16,762 $8.69 $8.69 $145,661.78
C.3.24 J:"3004 Heart Health-Friendly Meal IPer Meal I 11,174 $8.69 $8.69 $97,102.06
(:.3.25 f:'3005 Renal Meals IPer Meal I 989 $8.69 $8.69 $8,594.41
(:.3.26 f:'3006 Vegetarian Meal IPer Meal I 10,185 $8.69 $8.69 $88.507.65
(:.3.12 i:=3001 Shelf -stable Meal IPer Meal I 906 $8.69 $8.69 $7.873.14
rrotal Amount Option Year 3 Ward 6 $978,963.26
11
8.4.4.7 Refrigerated Home-Delivered Meals-Ward 7
~eference CLIN Item Description ~nit Minimum Maximu Option Year Three
!Annual Qty m Price per Minimum !Maximum Total
Annual Un it Total Price !Price
Dtv
t.3.21 G3001 Home-Delivered Pre-plated Meal Per Meal I 149,604 8.69 $8.69 $1,300,058.76
C.3.22 03002 !Pureed Meal rermeal I 11,263 8.69 ~8.69 $97,875.47
C.3.23 G3003 [Diabetes-Friendly Meal fer Meal I 37,401 8.69 ~8.69 $325 014 .69
~.3.24 G3004 !Heart Health-Friendly Meal Per Meal I 24,934 8.69 ~8.69 $216 676 .46
~.3.25 03005 !Renal Meal Per Meal I 1,204 8.69 ~8.69 $10,462.76
C.3.26 G3006 !Vegetarian Meal Per Meal I 24,934 8.69 ~8.69 $216.676.46
'--',3.12 G3007 Shelf stable Meal Per Meal I 2,067 8.69 ~8.69 $17 ,962 .23
rrotal Amount Option Year 3 Ward 7 $2,184,726.83
8.4.4.8 Refrigerated Home-Delivered Meals-Ward 8
!Reference :CLIN •tem Description !Unit !Minimum !Maximum Option Year Three
!Annual Qty !Annual Qty rrice per !M inimum !Maximum
~nit rrotal Price tr otal Price
:C.3.21 H3001 Home- delivered Pre-plated Meal Per Meal I 96,535 1$8.69 1$8.69 $838,889.15
:C.3.22 H3002 Pureed Meal Per meal I 8,044 $8.69 1$8.69 $69 902.36
:C.3.23 1-13003 !Diabetes-Friendly Meal Per Meal I 24,133 1$8.69 1$8.69 $209,715.77
:C.3.24 H3004 Heart Health-Friendly Meal Per meal I 16,088 1$8.69 1$8.69 $139.804.72
:C.3.25 H3005 Renal meal Per Meal I 1 ,140 1$8.69 1$8.69 $9,906.60
:C.3.26 1-13006 Vegetarian Meal Per Meal I 14,948 1$8.69 1$8.69 $129,898.12
:C.3.12 1-13007 I.Shelf-stable meals Per meal I 1,332 1$8.69 1$8.69 $11,575.08
Total Amount Option Year 3 Ward 8 ~I 409.691.80
GRAND TOTAL OPTION YEAR 3 WARDS 1-8 ~8,403,534.15
8.4.5.1 Refrigerated Home-Delivered Meals-Ward 1
!Reference ICLIN btem Description IUnit !Minimum J\'laximum Option Year Four
!Annual Qty !Annual !Price per !Minimum !Maximum
Otv ~nit rrotal Price Total Price
K:.3.21 IA400I Home- delivered Pre-plated Meal Per Meal I 0,187 1$8.89 1$8.89 $357,262.43
K:.3.22 IA4002 Pureed Meal Per Meal I ,348 1$8.89 1$8.89 $29 763.72
C .3.23 IA4003 Diabetes-Friendly Meal Per Meal I 10,046 1$8.89 1$8.89 $89 308.94
C.3.24 IA4004 Heart Health-Friendly Meal Per Meal I Ki,697 1$8.89 1$8.89 $59 536.33
C .3.25 IA4005 Renal Meal Per Meal I 1,452 1$8.89 1$8.89 $12,908.28
C.3.26 IA4006 Vegetarian Meal Per meal I ,245 1$8.89 1$8.89 $46 628.05
C.3.12 IA4007 Shelf-stable Meals Per Meal I 61 1$8.89 1$8.89 $4 987.29
Total Amount Option Year 4 Ward I $600 ,395.04
12
8.4.5.2 Refrigerated Home-Delivered Meals-Ward 2
~eference CLIN hem Description Unit Minimum !Maximum Option Year Four
!Annual Qty !Annual Qty IPriceper !Minimum Maximum
!Unit rr otal Price Total Price
~.3.21 B4001 Home- delivered Pre-plated Meal 0 erMeal I 27,956 $8.89 $8.89 $248,528.84
C.3.22 B4002 Pureed Meal Per meal I 2,329 $8.89 $8.89 $20,704.81
C.3.23 B4003 Diabetes-Friendly Meal IPerMeal I 6,989 1$8.89 1$8.89 $62,132.21
C.3.24 B4004 Heart Healthy Meal Per Meal I 4,659 $8.89 $8.89 $41,418.51
C.3.25 184005 Renal Meals IPermeal I 809 $8.89 $8.89 $7,192.01
K;.3.26 IB4006 Vegetarian Meal !Per Meal I 3,850 $8.89 $8.89 $34,226.50
K:;.3.12 ~007 Shelf-stable meals IPer meal I 372 $8.89 $8.89 $3,307.08
Total Amount Option Year 4 Ward 2 $417,509.96
8.4. Refrigerated Home-Delivered Meals-Ward 3
Reference CLIN Item Description Unit Minimum Maximum Option Year Four
Annual Qty !Annual Qty Price per Minimum !Maximum
Unit fotal Price rr otal Price
C.3.21 ::'4001 Horne-delivered Pre-plated Meal 0 erMeal I 34,072 S8.89 i8.89 $302,900.08
C.3.22 C4002 Pureed Meal Per Meal I 2,839 $8.89 $8.89 $25,238.71
C.3.23 C4003 !Diabetes-Friendly Meal 0 erMeal I 8,517 $8.89 $8.89 $75,716.13
C.3.24 ::'4004 Heart Health Friendly Meal Per Meal I 5,678 58.89 S8.89 $50,477.42
C.3.25 C4005 !Renal Meal !Per Meal I 759 1$8.89 $8.89 $6,747.51
C.3.26 C4006 ~egetarian Meal !Per Meal I 4,919 58.89 $8.89 $43,729.91
C.3.12 C4007 $helf-stable Meals !Per meal I 840 1$8.89 $8.89 $7,467.60
Total Amount Option Year 4 Ward 3 $512,277.36
8.4. Refrigerated Home-Delivered Meals-Ward 4
Reference CLIN Item Description Unit Minimum !Maximum Option Year Four
Annual Qty !Annual Qty IPrlceper Minimum Maximum
!Unit Total Price Total Price
C.3.21 ID400I Home- delivered Pre-plated Meal Per Meal I 52,853 $8.89 58.89 $469,863.17
C.3.22 ID4002 Pureed Meal Per meal I 6,607 $8.89 1$8.89 i.58,736.23
C .3.23 ID4003 Diabetes-Friendly Meal Per Meal I 19,820 $8.89 1$8.89 &176 199.80
C.3.24 ID4004 Heart Health Friendly Meal Per Meal I 13,213 $8.89 1$8.89 i.117,463.57
C .3.25 ID4005 Renal Meals Per Meal I 987 $8.89 $8.89 $8 774.43
,.,,3.26 P4006 Vegetarian Meal Per Meal I 12,226 $8.89 $8.89 $108,689.14
C.3.12 ID4007 Shelf-stable me als Per meal I 1,077 $8.89 1$8.89 $9,574.53
Total Amount Option Year 4 Ward 4 i.949,300.87
13
B.4. Refrigerated Home-Delivered Meals-Ward 5
Reference CLJN Item Description !Unit j\tinimum Maximum Option Year Four
l,\nnual Qty Annual Qty Price per Unit Minimum Maximum
Total Price Total Price
C.3.21 E4001 !Home- delivered Pre-plated Meal IPer Meal 1 96,316 ~8.89 $8.89 6856,249.24
~.3.22 E4002 !Pureed Meal IPer Meal 1 8,026 ~8.89 $8.89 &71,351.14
~.3.23 E4003 !Diabetes-Friendly Meal fer Meal I 24,078 8.89 $8.89 &214,053.42
IC.3.24 E4004 !Heart Health-Friendly Meal fer Meal I 16,052 8.89 $8.89 6142,702.28
IC.3.25 E4005 !Renal Meals fer Meal I 1,350 8.89 $8.89 1>12,001.50
IC.3.26 E4006 !Vegetarian Meal fer Meal 1 14,702 8.89 $8.89 $130,700.78
IC.3.12 E4007 Shelf-stable meals !Per Meal 1 1,323 8.89 $8.89 $11 761.47
rrotal Amount Option Year 4 Ward S $1,438,819.83
B.4. Refrigerated Home-Delivered Meals-Ward 6
!Reference tLIN ~tern Description !Unit ~inimum "'1aximum Option Year Four
~nnual Qty l,\nnual Qty ri,iceper Minimum M aximum
rtJnit rrotal Price Total Price
:C.3.21 i:-4001 Home- delivered Pre-plated Meal !Per Meal I 67,051 $8.89 8.89 11596,083.39
t.3.22 J;'4002 Pureed Meal !Per Meal 1 5 ,587 $8.89 8.89 b49,668.43
l'-o,3.23 i:-4003 !Diabetes-Friendly Meal !Per Meal I 16,762 $8.89 8.89 bl49,014.18
l'--,3.24 i:-4004 !Heart Health-Friendly Meal IPerMeal I 11,174 $8.89 8.89 1199 336.86
C.3.25 i:-4005 !Renal Meals IPer Meal I 989 $8.89 $8.89 &8 792.21
l',,3.26 "'4006 !Vegetarian Meal IPerMeal I 10,185 $8.89 ~8.89 &90,544.65
,-_,,3.12 --4001 !Shelf -stable Meal IPerMeal I 906 $8.89 ~8.89 1$8,054.34
rTotal Amount Option Year 4 Ward 6 1$1,001,494.06
B.4.39 Refrigerated Home-Delivered Meals-Ward 7
!Reference ICLIN ~tern Description IUnit !Minimum l\llaximum Option Year Four
!Annual Qty !Annual Qty !Price per Minimum l\llaximum
Unit Total Price Jotal Price
C.3.21 G4001 !Home- delivered Pre-plated Meal Per Meal I 149,604 $8.89 $8.89 1> 1,329,979.56
C.3.22 G4002 l>ureed Meal Per meal I 11,263 $8.89 $8.89 &100,128.07
C.3.23 04003 !Diabetes-Friendly Meal Per Meal I 37,401 $8.89 $8.89 $332 494.89
C.3.24 IG4004 Heart Health-Friendly Meal Per Meal I 24,934 $8.89 $8.89 $221 663.26
C.3.25 IG4oos Renal Meal Per Meal I 1,204 $8.89 $8.89 610,703.56
C.3.26 IG4006 Vegetarian Meal Per Meal I 24,934 $8.89 $8.89 &221,663.26
C.3.12 IG4007 Shelf stable Meal Per Meal I 2,067 $8.89 $8.89 $18,375.63
Total Amount Option Year 4 Ward 7 $2,235,008.23
14
B.4.5.8 Refrigerated Home-Delivered Meals-Ward 8
Reference CLIN Item Description Unit Minimum Maximum Option Year Four
Annual Qty ~nnual Qty IPrice Minimum Maximum
per Unit Total Price total Price
~.3.21 H4001 !Home-delivered Pre-plated Meal Per Meal I 96,535 $8.89 $8.89 $858,196.15
C.3.22 IH4002 Pureed Meal 0 ermeal I 8044 S8.89 S8.89 b71511.16
C.3.23 IH4003 !Diabetes-Friendly Meal Per Meal I 24,133 $8.89 $8.89 $214,542.37
t:.3.24 H4004 Heart Health-Friendly Meal 0 ermeal I 16088 S8.89 S8.89 SI 43,022.32
t:.3.25 11-14005 !Renal meal Per Meal I I 140 S8.89 S8.89 ~10.134.60
t:.3.26 11-14006 !Vegetarian Meal Per Meal I 14,948 $8.89 ~8 .89 ~132,887.72
C.3.12 H4007 Shelf-stable meals Per meal I I 332 !i8.89 $8.89 ~11,841.48
Total Amount Option Year 4 Ward 8 $1,442,135.80
~RAND TOTAL OPTION YEAR 4 WARDS 1-8 1$8,596,941.15
Grand Total (Base+optlon) Wards 1-8 ~41,050,635.75
8.5 A service provider responding to this solicitation that is required to subcontract shall be required to submit
with its bid, any subcontracting plan required by law. Bids responding to this RFQ shall be deemed
nonresponsive and shall be rejected if the offeror fails to submit a subcontracting plan that is required by law.
B.6 For contracts in excess of $250,000, at least 35% of the dollar volume of the contract shall be subcontracted
in accordance with section H.9.1.
A Subcontracting Plan form is available at http://ocp.dc.gov, under Quick Links click on "Required
Solicitation Documents."
B.7 HUMAN CARE AGREEMENTS IN EXCESS OF ONE MILLION DOLLARS
a) Any HCA in excess of$1,000,000 shall not be binding or give rise to any claim or demand against the District until
approved by the Council of the District of Columbia and signed by the CO.
b) The Provider shall notify the CO, in writing; whenever it has reason to believe that the total cost for the
performance of the HCA will be greater than $1 Million.
15
SECTIN C: SPECIFICATIONS/WORK STATEMENT
C.1 SCOPE:
C.1.1 The District of Columbia Department of Aging and Community Living {DACL) needs a food
Service Provider to prepare and deliver fresh, hot, nutritious and ready-to-eat or refrigerated
meals to Home-delivered Meal Participants in Wards 1 through 8 of the District of Columbia.
C.1.2 The purpose of this HCA is to provide elderly people, 60 years of age and older, with a
nutritious meal containing one-third of the Dietary Reference Intakes (DRis) as established by
the Food and Nutrition Board and meeting the current Dietary Guidelines for Americans
(DGAs). The Service Provider shall be able to produce and deliver meals daily throughout the
city to individual seniors who live in their homes and are unable to prepare meals for
themselves. The home-delivered meal program enrollment ranges from 2500- 3500 seniors
throughout the District of Columbia. Due to changes of status with seniors such as death,
transitioning to a nursing home, relocation or hospitalization, the numbers must be updated
daily.
C.1.3 For the home-delivered meal program, DACL seeks flexibility in meal distribution.
Participants will receive ten (10) to fourteen {14) meals delivered to the seniors' home by­
weekly. All meals are prepared and delivered by the Service Provider.
C.1.4 The Food Service Categories are as follows: Refrigerated Home-Delivered Meals. Within this
Food Service Category, the Offeror shall provide a price that includes every item description,
Contract Line Item Number (CLIN), within that Food Service Category including delivery,
where applicable.
C.2 APPLICABLE DOCUMENTS
C.2.1 The following documents are applicable to this procurement and are hereby incorporated by this
reference:
Item No. Document Type Title Date
1 Federal Law Older Americans Act of 1965 (as April 2020
amended) 42 USC § 3030d-f
2 United States, Department of Dietary Guidelines for Americans December 2020
Agriculture (USDA) and the
Department of Health and
Human Services
3 National Academy of Sciences Dietary Reference Intakes (DRis) 2003
Food and Nutrition Board -Applications in Dietary Planning
4 District Law Sustainable DC Omnibus December 2014
Amendment Act of2014
5 District of Columbia, DCMR Title 25-A Food and Food November 2012
Department of Health Operations
16
6 District Law Establishment of the Department 2018
of Aging and Community Living
Section 301 {D.C. Official Code§
7-503.01)
7 D.C. Administrative Issuance Mayor's Order 2009-160, Subject: 9/23/2009
Government and Personnel
O perators Accountability Policy
8 Contract Provisions Government of the District of July 2010
Columbia Standard Contract
C.3 DEFINITIONS
These terms when used in this RFQ have the following meanings:
C.3.1 Boxed Meal: Refrigerated fresh foods that are pre-packed before delivery in a portable container
with all food components ready-to-eat. Each meal shall contain at least one-third the DRls/RDAs for older
adults and follow the Dietary Guidelines for Americans.
C.3.2 CA: Contract Administrator
C.3.3 CBE: Certified Business Enterprise
C.3.4 CLIN: Contract Line-Item Number
C.3.5 CO: Contracting Officer
C.3.6 Culturally Sensitive Meals: Hot or refrigerated fresh foods prepared in line with the seasonings,
cooking techniques, and tastes of individual ethnic groups such as Indian, Latino, and Asian. Each meal
shall contain at least one-third the DRis/RDAs for older adults and follow the DGAs.
C.3.7 DCRA: the Government of the District of Columbia Department of Consumer Regulatory Affairs
C.3.8 Delivery: One delivery made to a Participant's home to deliver home-delivered meals.
The Service Provider may hire a licensed and insured local driver to deliver meals, but the Service
Provider is responsible for meal production and delivery.
C.3.9 DGA: Dietary Guidelines for Americans is a publication made by the U .S. Department of Health
and Human Services that provides advice on what to eat and drink to meet nutrient needs, promote
health, and prevent disease.
C.3.10 DMV: the District of Columbia; Alexandria, VA {City); Arlington County, VA; Calvert County,
MD; Charles County, MD; Fairfax County, VA, Fairfax (City); Falls Church, VA (City); Frederick
County, MD; Loudon County, VA; Manassas, VA {City); Manassas Park (City); Montgomery County,
MD; Prince Georges County MD.
C.3.11 DRI: Dietary Reference Intakes are the general term for a set ofreference values used to plan
and assess nutrient intakes of healthy people.
17
C.3.12 Diabetes-Friendly Meal: Hot or refrigerated fresh foods served with less than 75 grams of
carbohydrate per meal. Each meal shall also contain at least one-third the DRis/RDAs for older adults
and follow the DGAs.
C.3.13 ENP: Elderly Nutrition Program is a federally funded grant program established through the
Older Americans Act of 1972 that supports states in their execution of congregate and home-delivered
meal programs and other nutrition-related services.
C.3.14 Food Service Categories: The two types of meal service programs required under this HCA,
which are: refrigerated Ready-to-Eat Home Delivered Meals and Shelf-stable/Emergency meals.
C.3.15 Food Supplies: all supplies needed for the meal, including condiments salad dressing etc.:
appropriate for the food being provided.
C.3.16 Home-delivered Meal: Individually pre-plated meals with refrigerated meals packaged
separately for Home-delivered Meal Participants. Each meal shall contain at least one-third of the
DRls/RDAs for older adults and follow the DGAs. Home-delivered meals delivery means: the Service
Provider may deliver refrigerated or meals to individual Participants' homes once a week or biweekly.
C.3.17 Home-delivered Meal Participants: Participants who reside in individual homes or apartments
and are frail, homebound, or isolated. These Participants are not capable of preparing meals for
themselves; but can perform minimal cooking tasks such as reheating food via a microwave or oven.
C.3.18 Lead Agencies: Eight (8) designated DACL grantees located in each ward with coordinators
who oversee the day-to-day operations of community dining services in the eight respective wards in the
District.
C.3.19 Lead Agency Nutritionists: Each of the eight (8) lead agencies has a nutritionist who oversees
nutrition services for their respective wards.
C.3.20 Low-Sodium/ Heart Healthy Meals: Refrigerated fresh foods served with less than 800mgs of
Sodium per meal. Each meal shall also contain at least one-third of the DRis/RDAs for older adults and
follow the DGAs.
C.3.21 Meal Type: The different meals or products needed within each Food Service Category. This
includes general wellness, pureed, diabetes-friendly, renal-friendly, heart-friendly, and vegetarian meals.
C.3.22 Menu Options: A set of meal choices offered at once to provide Participants with a choice
instead of one pre-fixed meal.
C.3.23 Nutrition Analysis: A paper or computerized nutritional analysis of each meal. One meal shall
contain a minimum of one-third (1/3) DRis/RDAs for older adults while conforming to the DGAs.
C.3.24 Participant: D.C. residents 60 years of age or older, a spouse of any age, or disabled person
under the age of sixty who reside with an older adult and are deemed eligible by DACL.
18
C.3.25 Pre-plated General Wellness Meal: Refrigerated meals that are pre-packaged prior to delivery,
with meal items pre-portioned and plated, and sealed in a container with 1-3 compartments. These meals
must meet the contract requirements as defined in meal requirement and meal component charts in this
document.
C.3.26 Pureed Meals: Meals that are easy to swallow; foods are blended to a pudding-like consistency,
but still maintain taste. Chopped meals do not meet the requirement.
C.3.27 RD As: Recommended Dietary Allowances are the average daily level of intake sufficient to
meet the nutrient requirements of all (97%-98%) healthy people.
C.3.28 Registered Dietitian/Licensed Dietitian: A food and nutrition expert who has met the basic
educational and practical requirements to earn the RD credential by the Commission on Dietetic
Registration (CDR) and/or Licensed as a Dietitian in the District of Columbia.
C.3.29 Refrigerated Meals: Meals provided between 34°F and 40°F. Depending on the type of meal,
food items may come as a ready to eat meal and may not require heating.
C.3.30 Renal Diet: Refrigerated fresh foods provided to participants undergoing dialysis or that have
end stage renal disease. Served with less than 600 mg of potassium per meal, less than 600 mg of
sodium per meal, and less than 200 mg of phosphorous per meal. Each meal shall also contain at
least one-third of the DRls /RDAs for older adults and follow the DGAs.
C.3.31 Shelf-stable Meals: foods that can be stored at room temperature for a period of time, at least six
months without refrigeration and do not require cooking, are healthy and nutritionally balanced. These
meals can be used for emergency situations due to weather or other natural disasters.
C.3.32 Special Meals: Hot and cold foods prepared in line with specific conditions such as a kitchen
requirement that requires separation of certain foods, specific food preparations, cooking methods and
food items specific to a group's culture and/or religion which includes but is not limited to Halal and
Kosher. This may also include any meal deemed special due to requirements as approved by DACL's
Nutritionist. Each meal shall contain at least one-third of the DRis/RDAs for older adults and follow the
DGAs.
C.3.33 Vegetarian Meal: a meal that excludes all animal protein of any kind, except for dairy and egg,
and contains at least one-third of the DRis/RDAs for older adults and follow the DGAs.
C.4 BACKGROUND
Since 1985, DACL has provided community dining and home-delivered meal services under a contract
for eligible Participants. Pursuant to the Older Americans Act of 1965 (as amended through 2006) and
DC Law 1-24 of 1975 (as amended in 1976) meals are provided to eligible people 60 years of age or
older. The Administration on Aging and Community Living (ACL), Department of Health and Human
Services, provides formula grants to the District to support the Elderly Nutrition Program (ENP) for
older adults, 60 years of age and older, and their spouses. Meals for the elderly are funded through a
combination of ( approximately 45%) federal and ( 55%) local funds. According to the 2020 Census, the
District of Columbia has 107,000 residents over the age of 60 with an average age of 70.
19
DACL provides funding to non-profit Lead Agencies in DC who are responsible for supervising
weekday Community Dining.
DACL is now responsible for the management of the Home-Delivered Meal services to approximately
3,500 older adults throughout the District.
C.5 REQUIREMENTS
The Service Provider shall provide the technical and overall project management work plan as a part of
the technical approach necessary to fully manage the District's Home Delivery Meal Program for
Elderly residents, in accordance with the requirements outlined throughout Section C of the contract. In
addition, the Service Provider shall be under the overall direction of the Contract Administrator (CA) .
C.5.1 The Service Provider shall develop and submit a two to ten-page work plan that demonstrates
technical knowledge and the ability to accomplish the deliverables, that outlines:
a) Staff responsibilities,
b) Method of Production and Delivery of meals
c) Equipment Capabilities required to supply food services as described in the quality and quantity
specified,
d) Operating procedures,
e) Requested deliverables from DACL, and
f) Any other related component that gives clarification as to how meals will be provided in the
contract.
C.5.2 Within seven (7) days of definitized contract award, the Service Provider shall hold a "kick-off'
meeting with the CA and designated agency officials. the Service Provider shall provide the following
items at the meeting:
a) An orientation session, prior to commencement of project, for designated officials to provide an
overview of the program expectations.
b) Menus that include a sample of two (2) six-week cycle menu: one that can be used for
Spring/Summer one for Fall/Winter that is approved by a Licensed, Registered Dietitian
Nutritionist, and nutrition analysis of meals to be provided. Menus shall be based on components
as outlined in Section C.9 of the contract.
c) A copy of its current food service license for each food preparation site, including a copy of the
most recent licensing health inspection report.
d) A schedule of monthly status meetings with the CA and other designated officials.
e) An organizational chart outlining key personnel (Food Service Director, Food Production
Manager and Nutritionist) as well as a listing of delivery drivers.
f) Proposed Quality Assurance Plan~ and
g) Any portion of the work to be subcontracted at any point during the contract term.
C.5.3 The Service Provider shall commence performance on the contract no later than ten (10) days
after the definitized contract award. Prior to commencement, the Service Provider must receive approval
of its work plan from the Contract Administrator (CA) specified in Section G.9 of the contract. The CA
will provide approval or comments in sufficient time for The Service Provider to commence
performance within the required timefrarne.
20
C.S.4 The CA will approve the containers proposed by The Service Provider for use either during the
kick-off meeting or within one (1) week following the meeting.
C.6 MENU TYPES
C.6.2 Proposal for Ready-To-Eat ( Refrigerated) Home-delivered Meals-
Contractor shall provide a six-week menu cycle that contains a variety of meal options in accordance
with the DRis, DGAs, DACL's Meal Component (Section C.9) and Food Group Guidelines (Section
C.10) and shall be prepared at a USDA-inspected and certified facility or if a contractor is located in the
OMV, a facility that is inspected and certified by the DC Department of Health and licensed by DCRA
or inspection, certification and licensing agency in the Service Provider's jurisdiction. The daily menus
shall not contain the same selection in any one week.
C.7 GENERAL FOOD REQUIREMENTS
C.7.1 The Service Provider shall submit a computerized nutrition analysis alongside recipes of each
meal option. The Service Provider shall submit additional analyses when new meal options are
introduced to the menu choices.
C.7.2 The Service Provider shall provide a nutritional analysis alongside recipes of each prepared
menu item upon request by the CA.
C.7.3 The Service Provider shall develop and distribute a customer evaluation tool in order to
assess the Participants' satisfaction with the menu offerings after the first 6 weeks of service and
every 3 months afterwards. The results of these surveys shall be submitted to the CA by email one
month after distribution.
C.8 MEAL CATEGORIES AND STIPULATIONS
C.8.1 The Service Provider shall ensure the meals contain, at a minimum, one-third of the DRis for
older adults and conform to the most recent DGAs. All menus must be approved and overseen by a
Registered Dietitian/Licensed Nutritionist.
C.8.2 In addition, the Service Provider shall make certain each meal contains between 660 and 800
calories;
C.8.3 Meal choices shall include a variety of foods and preparation methods with consideration for
color, combinations, texture, size, shape, taste, appearance, and temperature to maximize palatability
and attractiveness of the meal.
C.9 REQUIRED MEAL COMPONENTS
C.9.1 The Service Provider shall prepare each meal in accordance with the serving size specified for
each required meal component listed in Table l below:
ll
Table 1-Required Meal Components
REQUIRED MEAL SERVING SIZE FOOD EXAMPLES
COMPONENTS (but not limited to these items)
One(I) 3oz. edible Eggs, lean meat, poultry, fish, or meat alternates such
A. Lean Meat Serving Portion as black beans, kidney beans, navy beans, pinto
beans, white beans, lentils
Broccoli, collards, mustards, kale, romaine lettuce,
spinach, turnips, green beans, bell peppers, okra,
Two (2) carrots (soft), squash, zucchini, cabbage, cucumbers,
B. Vegetables Servings ½cup pumpkin, vegetable soup, chard, Brussels sprouts
STARCHY VEGETABLES: Com, black-eyed peas,
green peas, lima beans, potatoes, sweet potatoes,
field peas, bean soup.
½cup each Whole or cut peaches, pineapples, fruit cocktail,
C. Fruit or Fruit One(l) 6oz. fruit plums, raisins, tangerines, cantaloupe, watermelon,
Juice Serving juice berries, apple sauce. No grapefruit, no hard fruits,
and canned fruit must be served in 100% juice
½oz. Whole wheat bread, white bread, Rye bread,
D. Grains Two (2) bread, pumpernickel bread, wheat dinner roll, or ½ cup of
Servings ½ cup white rice, brown rice, pasta, other whole grains
pasta/rice (examples farro, barley)
8 oz. of fortified milk, lactose-reduced, or buttermilk
One(l) (fat free or 1 %), 8 oz. calcium-fortified
E. Dairy Serving 1 cup soy/rice/almond milk (fat free or 1 %), 6 oz. of fat
free or low fat yogurt (fruit or plain), or 1 ½ oz. of
cheese
1 ½ tbsp of butter individually wrapped
F. Butter One(l) 1-1/2 tbsp Desserts are optional and must be counted in the
Serving calories, fat, and sodium totals, if served in addition
to above components.
For all menus created by The Service Provider, we encourage variety in food and choice. The
above food examples are recommendations. All menu proposals will be reviewed by the CA or
Lead Agency Nutritionist to ensure they are well balanced and appropriate for the senior
population.
C.9.2 When planning daily food menus, The Service Provider shall adhere to the food group guidelines
specified in Section C.10 of the contract.
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C.10 FOOD GROUP GUIDELINES
C. J 0.1 Proteins:
a) A one ounce serving (1oz) or equivalent portion of meat, poultry, fish, may be served in
combination with other high protein foods.
b) Seafood must be offered weekly; pork shall be offered no more than once every two weeks.
c) Protein/lean meat /meat alternate items containing textured vegetable protein and providing at
least 19 g protein in a (3 oz.) serving may be served.
d) Mixed entrees such as stews and casseroles will require a 1 cup serving (to include 3 oz. of the
protein ingredient).
e) Except to meet cultural and religious preferences and for emergency meals, serving dried beans,
peas or lentils, peanut butter or peanuts, and tofu for consecutive meals or on consecutive days
shall be avoided. Smaller amounts of these protein sources ( e.g., eggs, natural or processed
cheese) may be used in salads, or as ingredients in menu items to complete the protein
requirement when an entree has less than three ounces (3 oz.) of high-quality protein.
t) Imitation cheese (which the Food and Drug Administration defines as one not meeting
nutritional equivalency requirements for the natural, non-imitation product) cannot be served as a
meat alternate.
g) To limit the sodium content of the meals, contractor shall not serve cured and processed meats
(e.g., ham, smoked or Polish sausage, corned beef, wieners, luncheon meats, and dried beet)
more than once every two weeks.
h) To limit the amount of saturated fat and cholesterol in meals, regular ground meat shall be served
no more than twice weekly when one meal is provided and no more than four times weekly if
two meals are provided.
C.10.2 Vegetables:
a) One serving of a vegetable (including cooked dried beans, peas, and lentils) is generally ½ cup
cooked or raw; ¾ cup 100% vegetable juice, or I-cup raw leafy vegetable. For pre-packed 100%
vegetable juices, a ½ cup juice pack may be counted as a serving if a ¾ cup pre-packed serving is
not available.
b) Fresh and frozen vegetables shall be provided over canned vegetables. Fresh seasonal vegetables
are preferred.
c) Vegetables may be provided as soups, juices, salads, or entree side dishes.
d) Vegetables as a primary ingredient in soups, stews, casseroles, or other combination dishes shall
total ½ cup per serving.
13
e) Combinations of several vegetables (i.e., mixed vegetables, tossed salad) count as one serving if
the total serving meets or exceeds the standard portion.
f) At least one serving from each of the five vegetable subgroups must be included in the weekly
menu. The five vegetable subgroups include dark green vegetables, orange vegetables, cooked
dry beans and peas, starchy vegetables, and "other" vegetables. No more than one serving of
starchy vegetables may be served at each meal.
g) Dried beans, peas, and lentils may be counted as either a serving of vegetable or meat alternative
but not for both groups in the same meal.
h) With green salads, a two (2) tbsp. portion of salad dressing shall be provided.
i) Iceberg lettuce shall not be served.
C.10.3 Fruits:
a) A serving of a fruit is generally a banana, orange, or pear; ½ cup chopped, cooked, or canned
fruit; or ¾ cup 100% fruit juice. For pre-packed 100% fruit juices, a ½ cup juice pack may be
counted as a serving if a ¾ cup pre-packed serving is not available.
b) Fresh, cut, or canned fruit must be offered more often than juice each week. Juice may not be
offered more than Once ( 1) times per week.
c) Fresh, frozen, or canned fruit packed in 100% juice, without sugar or light syrup, shall be
offered. Fresh seasonal fruits are preferred.
d) Fruits may be provided as juices, salads, desserts, or entree side dishes.
e) Fruit shall not be hard and difficult to bite.
f) Fresh fruit shall be served ready to eat and shall not require time to ripen.
g) Combinations of several fruits (i.e., mixed fruit cup, tropical fruit salad) count as one serving if
the total serving meets or exceeds the standard portion.
C.10.4 Grain. Bread. or Bread Alternate:
a) A serving of grain or bread is 1 slice (1 ounce), whole grain or enriched; ½ cup cooked whole
grain or enriched pasta or grain product; or 1 ounce of ready-to-eat cereal.
b) Grain, bread, and bread alternates include:
i. 1 slice (1 oz.) bread
ii. ½ cup cooked pasta or rice
iii. 1 ounce ready-to-eat cereal
iv. 1 small (2 oz.) muffin
v. 2" cube cornbread
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vi. 1 biscuit, 2.5" diameter
vii. 1 waffle, 4-5" diameter
viii. l slice French toast
ix. l tortilla, 6" diameter
x. ½ bagel, 3-4" diameter
xi. l small sandwich bun
xii.½ cup cooked cereal
xiii. 1 pancake, 4" diameter
xiv. ½ large hotdog/hamburger bun, I oz.
xv. ½ cup bread dressing/stuffing
xvi. ½ English muffin
xvii.4-6 crackers (1 oz.)
c) Half of all grains served each week must be 100% whole grain. A variety of enriched and/or
whole grain products, particularly those high in fiber, are recommended.
d) Grain/bread alternates do not include starchy vegetables such as potatoes, sweet potatoes, com,
yams, plantains, etc. These foods are included in the vegetable food group. However, one meal
may not contain more than one serving of starchy vegetables.
C.10.5 Milk or Milk Alternates
a) One cup oflow-fat (1 %) with Vitamins A and D shall be used.
b) Milk alternates for the equivalent of one cup of milk include:
1. 8 oz. of fortified milk, lactose-reduced, or buttermilk (fat free or 1 %)
11. 8 oz. calcium-fortified soy/rice/almond milk (fat free or 1 %)
111. 6 oz. of fat free or low-fat yogurt (fruit or plain)
iv. 1 ½ oz. of cheese
c) Milk alternatives, such as lactose-reduced and soy/rice/almond milk, shall be available upon
request by the Participant when low-fat milk is on the menu.
d) Milk and juice may not be served in the same meal.
C.11 FOOD PREPARATION AND SERVING REQUIREMENTS
The Service Provider shall adhere to the recommended food preparation and serving
requirements as follows:
1. Each meal must contain between 660- 800 calories. They shall limit calories from saturated fat to
no more than 10% of the calories in the meal. Foods containing hydrogenated oils may not be
served.
2. Each meal shall contain no more than I 000mg of sodium averaged over one week and no more
than 1200mg of sodium per meal. When cooking, use salt sparingly or eliminate it entirely by
15
using spices, herbs, low-sodium, or sodium-free vegetable broths, and other seasoning. To flavor
foods, use salt-free seasoning, lemon juice, lime juice, or vinegar.
3. Each meal must contain at least 10 grams of dietary fiber. Providers may use whole grains, meat
alternatives, and fruits and vegetables to increase the fiber content of the menus. By ensuring that
a minimum of 10 grams of dietary fiber is included through foods served daily, providers will
meet the fiber requirements.
4. Menu cycles shall reflect seasonal availability of fresh food.
5. On average, throughout the year, 20% by cost, of all food ingredients and products used in the
making of the meals shall be locally grown and locally processed.
6. Plan so that food items within the meat and meat alternatives, vegetable, fruit, and grain/bread
groups are varied within the week.
7. Include a variety of foods and preparation methods with consideration for color, combinations,
texture, size, shape, taste, and appearance.
8. Do not provide vitamin and/or mineral supplements.
9. Bake/roast, broil, steam, grill, or stew foods in place of frying foods in fat.
10. Desserts may be provided as an option to satisfy the caloric requirements or for additional
nutrients. Desserts such as fruit, whole grains, low fat, or low sugar products are encouraged.
Fresh, frozen, or canned fruits packed in their own juice are encouraged often as a dessert item,
in addition to the serving of fruit provided as part of the meal.
11. Meals served in accordance with the meal standards must be appropriate for people with chronic
diseases, such as heart disease and hypertension.
12. The Service Provider shall ensure that home -delivered meal Participants are provided enough of
all the food items needed to meet the serving requirements.
C.12 NIA
C.13 MEAL TYPES FOR HOME-DELIVERED MEALS
Reference Meal Type Descriptions for Menu Pattern Scheme for
Meal Types Home-Delivered Meals Each Meal Type according
to the Menu Standards
C.13.1 Vegetarian The Service Provider shall One (1) Serving Lean Meat
Meal provide refrigerated meals Two (2) Servings of
CLIN modified for a lacto-ovo Vegetables
A0006, B0006, vegetarian diet with dairy One (1) Serving of Fruit
C0006, D0006, (lactose) products and eggs (ovo), Two (2) Servings of Grain
26
E0006, F0006, along with soy and other meals One ( 1) Serving of Dairy
00006 and items to create a balanced meal, One (1) Serving of Fat
H0006, Al006, meeting 1/3 the DRis/RDAs and 1 packet of Coffee and Tea
B1006, C1006, DGAs. Special meals shall be Condiments according to
Dl 006, El 006, prepared, packaged, and labeled menu
Fl006, 01006, for individuals with special
H 1006, A2006, nutritional needs not met by the
B2006, C2006, regular menus and requiring the
D2006, E2006, written recommendation and
F2006, 02006, request of DACL's Nutritionist.
H2006, A3006, Vegetarian Meals shall be
B3006, C3006, comparable to the following
D3006, E3006, example:
F3006, 03006,
H3006, A4006,
B4006, C4006,
D4006, E4006,
F4006, 04006,
H4006
C.13.2 Pureed Meal The Service Provider shall One ( 1) Serving Lean Meat
CLIN provide refrigerated Pureed Two (2) Servings of
A0002, 80002, Meals, which are modified for a Vegetables
C0002, D0002, person who has difficulty One (1) Serving of Fruit
E0002, F0002, chewing by blending the meal Two (2) Servings of Grain
00002, H0002, components to reflect a mash/ One ( 1) Serving of Dairy
Al 002, B1002, pudding-like texture. The One (l) Serving of Fat
Cl 002, D 1002, texture of meals shall not be 1 packet of Coffee and Tea
El 002, F1002, chopped food. Pureed Meals Condiments according to
01002, H1002, shall be comparable to the menu
A2002, 82002, following example:
C2002, D2002,
E2002, F2002,
02002, H2002,
A3002, 83002,
C3002, D3002,
E3002, F3002 ,
03002, H3002,
A4002, 84002,
C4002, D4002,
E4002, F4002,
04002, H4002
C.13.3 Home-delivered The Service Provider shall One (1) Serving Lean Meat
Meal provide refrigerated, Pre-Plated Two (2) Servings of
CLIN Home-delivered Meals in Vegetables
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containers that create separation One (I) Serving of Fruit
AOOOI, B0001, between meal components, Two (2) Servings ofOrain
COOOI, D0001, packaged as individual servings One ( 1) Serving of Dairy
EOOOI, FOOOl, to Home-delivered Meal One (I) Serving of Fat
00001, HOOOl, Participants. Home-delivered 1 packet of Coffee and Tea
AlOOl, B1001, Meals shall be comparable to the Condiments according to
CIOOI, D1001, following example: menu
EIOOI, FlOOl,
01001, HlOOI,
A2001,
82001,C2001,
D2001, E2001,
F2001, 02001,
H2001, A3001,
B3001, C3001,
D3001, E3001,
F3001, 03001,
H3001, A4001,
84001, C4001,
D4001, E4001,
F4001, 04001,
H4001
C.13.4 Shelf-Stable The Service Provider shall a) unsweetened fruit juice
Meals provide upon request by the CA (6 ounces)
CLIN at a minimum of five (5) shelf- b) unsalted vegetable
A0007, 80007, stable meals consisting of foods juice (6 ounce}
C0007, D0007, individually packaged and c) soup (4 ounces)
E0007, F0007, delivered for consumption when d) entree/protein (3
00007, H0007, regularly scheduled home- ounces, edible portion)
A1007, B1007, delivered meals are not served *
CI007, D1007, due to a weather emergency or e) starchy vegetables
El007, Fl007, other unforeseen circumstance. (1 /2 cup) potato, com,
01007, H1007, Each meal must be labeled with lima beans, or
A2007, 82007, an expiration date and shall last legumes) or grain
C2007, D2007, at least three months from the product (1h cup)
E2007, F2007, date of delivery. Emergency cooked spaghetti,
02007, H2007, Meals shall contain at least 1/3 macaroni/noodles, or
A3007, 83007, the DRI's for older adults, brown rice) *
C3007, D3007, conform to the DOAs, and be f) green or orange
E3007, F3007, comparable to the following vegetables ( 1/2 cup)
03007, H3007, menu pattern: g) whole grain bread or
A4007, B4007, cereal like melba toast,
C4007, D4007, crackers, or dry cereal
E4007, F4007, (I ounce)
04007, H4007 h) unsweetened canned
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fruit or in very light
syrup ( l/2 cup) or
raisins (1/4 cup)
i) milk, 1 %/non-fat shelf
stable (8 ounces) or
dry (1 ounce)
j) water ( 16-ounce
bottle)
k) plastic utensils and
napkin
1) condiments
m) *hearty stew (8 ounce
replaces the entree,
vegetable and grain or
starchy vegetable)
C.14 GENERAL MEAL PACKAGING
C.14.1 Contractor shall ensure all food is pre-packaged, and labeling shall be approved by DACL
before use. All equipment and supplies are subject to DACL approval prior to the start date of
the contract. All proposals shall meet the standards established in these specifications for food
safety, food quality and Participant satisfaction, as determined by D.C. Dept. of Health.
C.14.2 Contractors shall provide recyclable and compostable supplies and may not provide Styrofoam
supplies. The Sustainable DC Omnibus Amendment Act of 2014 bans the use of food service
products made of expanded polystyrene, commonly known as foam or Styrofoam. The ban began
on January 1, 2016 and applies to all District businesses and organizations that serve food. As of
January 1, 2017, recyclable and compostable supplies are required.
C.14.3 The Refrigerated Meal packaging shall satisfy the following specifications:
C.14.3.1 A strong, sturdy single or three-compartment dual oven use and microwavable tray made of
recyclable material that has a temperature range of at least -40 F to 400 F, capable of
containing at least eight ounces (8 oz.) of product in the main compartment, and at least½
cup portions of product in each side compartment, with enough space left for a clean tight
seal. The use of single or three-compartment tray shall be based on the menu served and if
items require separation.
C.14.3.2 The compartment trays shall be sealed with a clear top, or a strong, removable film that has
dual use in both oven and microwave, with a temperature range of -40° F to 400° F. Each
individual compartment in the tray must be sealed to prevent migration of odors, flavors, and
actual food product from one compartment to another during handling.
29
C.14.3.3 Each meal shall be labeled with preprinted labels that state the food items contained, heating
instructions for oven and microwave, and date produced. The label shall withstand freezing
and cooking.
C.14.4 The Cold Meal packaging shall satisfy the following conditions:
C.14.4.1 The entree tray shall be labeled with preprinted labels that state the food items, the date
produced, and instructions. The instructions shall specify to keep meals refrigerated, and to
eat within seven to fourteen (7-14) days of delivery.
C.14.4.2 All cold food items shall be placed into a paperboard box that can be securely closed for
shipping.
C.14.4.3 Multiple-day cold food items may be approved by DACL to be placed in the same box if the
Service Provider proposes a system that will prevent crushing and jumbling of the packaged
food items in transit.
C.14.4.4 The box shall be printed with the Service Provider's name, phone number, and brief
instructions to refrigerate.
C.14.4.5 Each box shall be clearly labeled.
C.14.5 The Shelf-stable meal packaging shall satisfy the following conditions:
C.14.5.1 The shelf-stable meals shall include a minimum of five (5) meals per kit and all contents
must be good for a period of one calendar year from the date of packaging.
C.14.5.2 Meals shall follow the menu standards set forth in C.13 of the HCA.
C.14.5.3 The package shall include a simple menu to instruct clients how to combine foods to meet the
meal requirements.
C.14.5.4 If providing cans, they should be easy to open without the use of a can opener. Pull tabs may
be used whenever possible; and
C.14.5.5 The box shall be clearly labeled with the "use by" expiration date.
C.15 GENERAL SUPPLIES AND FOOD SUPPLIES FOR HOME-DELIVERED MEALS
Supply Type Product Description
C.16 The Service Provider shall deliver condiments in individual packets to
each Home-delivered Meals Participant according to the menu:
30
C.17.A
Food Supplies
CLIN
A6015, A0215,
A1015, A2015,
A3015, B0015,
80215, B1015,
82015, B3015,
coots, co21s,
Cl015, C2015,
C3015, D0015,
D0215, D1015,
D2015, D3015,
E0015, E0215,
E1015, E2015,
E3015, F0015,
F0215, F1015,
F2015, F3015,
G0015, G0215,
G1015, G2015,
G3015, 00015,
00215, H1015,
02015, 03015
The Service Provider shall deliver condiments in individual packets to
each Home-delivered Meals Participant according to the designated
menu.
The Service Provider shall provide the following condiments in limited
quantities either with the meals as ordered or delivered. and as
determined by the menu:
I. Sugar, saccharin, pepper and other seasoning as appropriate.
2. Low sodium crackers shall be provided with non-starchy based
soups such as (tomato, chicken, minestrone, etc.), ketchup, mustard,
mayonnaise, sweet relish, tartar sauce, and salad dressing (per designated
menu)
C.18 GENERAL DELIVERY REQUIREMENTS
Refrigerated Home-Delivered Meals Delivery Specifications
C.18.1 Refrigerated/Frozen Home-delivered Meals delivered to Participants' homes shall be made between
the hours of8:00 AM. and 4:30 P.M. ET Monday through Friday. All meals shall be delivered to the
Participant's home. Meals may not be left anywhere besides the authorized address or with anyone besides
the Participant or authorized proxy. The Service Provider is responsible for delivering meals to any
Participant regardless of the address, location, or neighborhood within the District of Columbia.
C. 18.2 In the event the Service Provider is unable to deliver the home -delivered meals between the
designated delivery window, they must first notify DACL and reschedule the delivery within 24 hours to be
dropped off to the participant between the hours of 8:00 am and 4:30 pm. Under no circumstance should
meals be delivered outside of this time limit.
C.18.3 The Service Provider shall provide a delivery plan for approval by DACL within two weeks of
notification of contract award.
31
C.18.4 The Service Provider shall submit a written notification by email to DACL with the reason any
deliveries cannot be made or were unable to be made and when the deliveries will be resumed. The Service
Provider shall provide this notification by the following day after the attempted delivery.
C.18.S The Service Provider shall have a backup plan for emergencies and other conditions which may
prevent the scheduled deliveries of meals. The plan shall address potential problems within and beyond the
control of the Service Provider.
C.18.6 The Service Provider shall be able to demonstrate a backup plan in the event of equipment failure,
weather emergencies, staffing shortages, etc. Please include in the plan how meals will be replaced and
delivered the same day.
C.18.7 Participants shall be allowed a reasonable period to answer the door. The drivers shall ring the bell
and knock loudly on the door for a minimum of five minutes. If the Participant does not respond, the driver
shall check the delivery sheet for alternate instructions, while still at the address. If the Participant does not
come to the door, the Service Provider shall leave a notification at the door to indicate that they attempted the
delivery, and the Service Provider must notify DACL for follow up with the Participant.
C.18.8 All participants will be required to sign for their meals or have an approved proxy on file with
DACL and Contractor.
C.18.9 The Service Provider shall be responsible for the delivery of all home-delivered meals to each
individual residence and ensure that they have the sufficient staff and/or volunteers, equipment, and
vehicles to perform the services described in this HCA. The Service Provider shall establish routes to
assure delivery within the designated period of 8:00 AM to 4:30 PM ET, Monday- Friday. Proposed
route schedules and delivery times may be adjusted only by mutual agreement between the Service
Provider and CA. Except as approved, in writing, in advance by the CA, the Service Provider may not
utilize a third-party service, such as Fed-Ex or UPS, to cover a delivery route.
C.18.10. The Service Provider shall provide adequate staff or volunteers to deliver meals to each client's
residence. The delivery personnel shall make direct contact with the client or authorized proxy (i.e.
family member, home health aide, etc.) before delivering the meals. Under no circumstance may meals
be left at the client's 'residence if direct contact is not made and signature obtained.
C.18.11. The Service Provider shall follow state and local sanitation regulations while delivering meals
to each client. Temperatures must be maintained in a safe range of 33°F-40°F if providing refrigerated
meals, during the delivery period.
C.18.12. All The Service Provider's delivery personnel shall be trained prior to their first delivery, and
every year thereafter. The Service Provider shall develop and maintain a training guide for their drivers,
and provide proof of training to DACL upon the request of the CA. It is recommended that the following
topics are included at a minimum:
1. Verifying route assignments
2. Meal delivery times
3. What to do if client does not answer the door
4. Ensuring delivery accuracy
5. Maintaining safe food temperatures during delivery
32
6. Proper maintenance of delivery boxes
7. Inclement weather policies for meal deliveries
C.19 PROGRAM OPERATIONS FOR HOME-DELIVERED MEALS
C.19.1 Additions of new Participants to the Home-delivered Meals Program will be made by DACL through
a web-based reporting system. The provider will be notified of the new Participants on any given day by
l :00pm. Depending on the meal program type for the new Participant, delivery will occur on the next route
delivery day.
C.19.2 If a Participant is no longer deemed eligible, or no longer wishes to receive Home-delivered Meals,
DACL will "cancel" the meals via the web-based system.
C.19.3 The names of Participants who did not answer the door or the phone to accept a delivery must be
provided to DACL by email the following day after the attempted delivery.
C.19.4 If a Participant does not answer the door on two (2) consecutive deliveries, the Service Provider must
notify DACL, who will then follow up with the client and/or place the client on "HOLD" via the web-based
system. The Service Provider shall not attempt to redeliver until DACL changes the Participant's status back
to "active" in the system.
C.19.5 Contractors shall offer a customer service telephone component (with voicemail) for Participants
to call with inquiries or concerns, and to be able to order meals. Contractors must be able to allow
Participants to provide alternate delivery instructions and the Service Provider must be able to produce a
tracking number for packages.
C.19.6 All packages shall have a delivery receipt that specifies components in the shipment.
The Service Provider shall ensure that packages arrive at each Participant's home at the proper
temperatures.
C.19.7 The Service Provider shall have a verification system to confirm that Participants received their
delivery. The CA may request proof of delivery at any time.
C.19.8 All participants will be assigned a meal type (general, heart-healthy, diabetes-friendly, renal,
vegetarian) and provided one menu, as applicable, to order their selections from. Participants shall not
be allowed to combine meal types and any meal type changes must first be approved by DACL
C.19.9 When exchanging communication with the DACL staff or the CA about a particular home­
delivered meal participant, the Service Provider must reference the individual's full name, telephone
number, CST ARS number, address, and reason for contact.
C.20 FAILURE TO DELIVER MEALS TO HOME-DELIVERED MEAL PARTICIPANTS IN
ACCORDANCE WITH CONTRACT
C.20.1 Requirements for Refrigerated Home-Delivered Meals --Per the delivery details in Section
C.19. 7 and Section C.20, all meals shall have verification of delivery by a tracking number or delivery
receipt. All participants are required to provide a signature to verify delivery of their meals. If the
33
participant is not home, meals must be returned to the sender. All meals reported and verified as not
delivered to a Participant will result in non-payment for those meals. Meals may not be (a) left with
anyone but the Participant or (b) left at any address but the Participant's unless specified by CA. All
meal deductions for non-delivery will be invoiced as a summary credit reflected each month on the
Service Provider invoice. This credit amount will be deducted from monthly net remittance prior to
payment disbursement.
C.20.2 Reshipment of meals -All meals shall be delivered as scheduled. Contractor may re-deliver
meals without prior approval from DACL, if it is detennined that it is the Service Provider's error or
fault. If the redelivery is going to result in DACL being charged for the redelivery the Service Provider
must get prior approval for the delivery. The following include, but are not limited to, circumstances by
which the Service Provider would be held responsible for covering the costs of reshipment:
a) Late delivery after 4:30 pm
b) Delivery at wrong address
c) Food spoilage on delivery
d) Improper temperatures on delivery
e) Deliveries by third parties, except, the Service Provider may only utilize a third-party service,
such as Fed-Ex or UPS, to cover a delivery route, with prior written consent by the CA .
C.21 ADMINISTRATIVE REPORTING REQUIREMENTS
C.21.1 The Service Provider shall provide and submit a semi-annual food sanitation and inspection
report to the CA for review.
C.21.2 To ensure consistent food quality, the Service Provider shall record a daily log of food
temperatures during preparation every two (2) hours and monitor prepared food for temperature
compliance, appearance, taste, and texture. Based on those findings, the Service Provider shall prepare
and submit a monthly food temperature report to the CA on the first of every month or as requested.
C.21.3 The Service Provider shall develop and submit an annual quality assurance plan to the CA. The
Service Provider shall also conduct quality inspections and maintain quality assurance records daily.
C.21.4 The Service Provider shall submit an annual health inspection report to the CA for review. In
addition to the report, the Service Provider shall provide the following:
a) facility numbers for each contractor's facility that will be utilized in the
b) perfonnance of the required services,
c) facility location and name,
d) license number, and
e) date and result oflast inspection rating.
C.21.5 The Service Provider shall maintain a current business license, registration, or certification to
transact business in the District of Columbia and governing jurisdiction. The Service Provider shall
provide a copy to the Contracting Officer or CA, upon request.
34
C.21.6 The Service Provider shall submit, to the Chief Financial Officer and the CA, a monthly
invoice detailed by delivery dates and meals provided to each Ward. All invoices shall include a cover
letter summarizing charges for the period and signed by the designated signatory. The monthly invoice
shall also include an overall invoice with the Contract number and purchase order number, dates, and list
of charges by Ward.
C.21. 7 At the end of each contract period, the Service Provider shall prepare and submit a detailed
meal summary report showing all meals provided for that year to the CA.
C.22 TASTE TEST INSTRUCTIONS TO ALL SERVICE PROVIDERS
The District, at its sole discretion, may request a taste test of the Service Providers determined to
be qualified. Prospective Service Providers shall coordinate with the Contract Administrator, CA
to schedule taste testing delivery times and dates, located at 500 K St. NE Washington D.C.
20002.
Service Providers shall provide taste test meals for the meal types listed below. The amount
required for each meal type will be provided by the CA. Current meal program participants will
be provided a form to rate taste, quality, and presentation. The taste test will be conducted blindly.
The Service Provider will be identified on the form using an assigned Contractor number. Each
container must provide identification of the meal type. Contractor meals submitted for the taste
test shall not have any company identifying logos or name(s).
1. Home Delivered Meal Pre-Plated Meal (hot & cold)
2. Home Delivered Meal Pureed Meal
3. Home Delivered Meal Diabetes-Friendly Meals
4. Home Delivered Meal Heart Health-Friendly Meals
5. Home Delivered Meal Renal Meals
6. Home Delivered Meal Vegetarian Meals
7. Home Delivered Meal Shelf-stable Meals
C.23 HOME DELIVERED MEALS MEDICAID WAIVER PROVIDER
Contractors providing Home-delivered Meals may be required to become a Medicaid Waiver Provider.
Upon notification from DACL, the Service Provider shall apply through the Department of Health Care
Finance In-home and Long-Term Care Support Services-Waiver Program at
dhcf.epdproviderenrollment@dc.gov within 30 calendar days upon request.
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SECTION D: PACKAGING AND MARKING
D.1 The packaging and marking requirements for this HCA shall be governed by clause number (2),
Shipping Instructions-Consignment, of the Government of the District of Columbia's Standard
Contract Provisions for use with Supplies and Services Contracts, dated July 2010. (Attachment
J.1)
D.2 The Service Provider is required to adhere to the packing and labeling requirements specified in
Section C.
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SECTION E: INSPECTION AND ACCEPTANCE
E.1 The inspection and acceptance requirements for this HCA shall be governed by clause number
five (5), Inspection of Supplies of the Government of the District of Columbia's Standard Contract
Provisions for use with Supplies and Services Contracts, dated July 2010. (Attachment J.l)
E.2 The CA or his/her designee shall perform Inspection and Acceptance of the services to be
furnished under this HCA.
E.3 The Service Provider shall permit on-site inspection of food preparation facilities, vehicles,
records, and internal utilization review documentation by the CA and shall permit direct
observation of services and residents.
E.4 The CA shall monitor the Service Provider's performance for compliance with approved menus
and delivery of meals.
E.5 The CA shall examine annually the Service Provider's license, staff licenses and certifications
for food service and inspection reports from the D.C . Department of Health.
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SECTION F: HUMAN CARE SERVICE DELIVERABLES AND
PERFORMANCE
F.1 TERM OF AGREEMENT
F.1.1 The term of this Human Care Agreement shall be for a period ofone (1) base year, and four (4) option years
subject to an agreement of the parties, and subject to the availability of funds for any period beyond the end
of the fiscal year in which this Agreement is awarded.
F.1.2 If the Provider fails to perform its obligations under this HCA in accordance with this HCA and in a timely
manner, or otherwise violates any provision of this HCA, the District may terminate this HCA for default
or convenience of the District upon serving written notice of termination to the Provider in accordance with
sections 8, 16 or 27 of the Government of the District of Columbia Standard Contract Provisions For Use
With District of Columbia Government Supply and Services, dated July, 2010, hereafter referred to as
"Standard Contract Provisions", which is incorporated into this Agreement as Attachment J .1
F.2 OPTION TO EXTEND THE TERM OF THE AGREEMENT
F.2.1 The District may extend the term of this HCA for a period of four (4) one-year option periods,
or successive fractions thereof, by written notice to the Service Provider before the expiration of
the contract; provided that the District will give the Service Provider preliminary written notice
of its intent to extend at least thirty (30) days before the contract expires. The preliminary notice
does not commit the District to an extension. The exercise of this option is subject to the
availability of funds at the time of the exercise of this option. The Service Provider may waive
the thirty (30) day preliminary notice requirement by providing a written waiver to the CO prior
to expiration of the contract.
F.2.2 If the District exercises this option, the extended contract shall be considered to include this option
provision.
F.2.3 The price for the option period shall be as specified in Section B of the contract.
F.2.4 The total duration of this HCA, including (i) the exercise of any options under this clause or (ii)
the provision of services for an extended period as provided for in Sections B .3.c and 1.13 or
elsewhere herein, shall not exceed five (5) years.
F.3 DELIVERABLES
F.3.1 The Service Provider shall perform the activities required to successfully complete the District's
requirements and submit each deliverable to the Contract Administrator (CA) identified in section
G.9 in accordance with the following:
~ LIN Deliverable Qty Format/Method Due Date
of Delivery
~ .4.1 Overall Project management Work Hard Copy One Two weeks after HCA
Plan award with proposal
C .4.2. IJ List of Refrigerated/ Frozen Meal Hard Copy One Within 15 days
Options; 6-week Cycle Menu after HCA award
Ready-to-eat Home-delivered at the Kick-off
Meals Meetin2
S.5, List of Refrigerated/ Frozen Meal Hard Copy via Nine Two weeks after
S.6.1 Options; 6-week Cycle Menu for email or mail approval of menu
and Community Dining Sites and cycle.
C .6.2 Ready-to-eat Home-delivered
Meals
C .6.3 Computerized Nutritional Hard Copy Nine Six weeks prior to
Analysis of Each Meal per menu email or mail start of menu
type
C .6.4 Sample Paper Menu with Hard Copy One Upon Request
Nutritional Analysis
t .19.1 Semi-Annual Sanitation and Hard Copy One Upon Request
Inspection Re port
C .19.2 Monthly Food Temperature Hard Copy One Upon Request
R eoort
C .19.3 Annual Quality Assurance Plan Hard Copy One Annually
C .19.3 Daily Quality Assurance Records Hard Copy One Two Days after written
request from the CA
~ .19.4 Health Inspection Reports and Hard Copy One Annually
Number of Facilities
C.19.6 Detailed Meal Delivery Invoice Hard Copy One Monthly
C.19.7 Detail Meal Summary Hard Copy One Annually
F.3.2 The Service Provider shall submit to the District, as a deliverable, the report described in section
H.5.5 that is required by the 51 % District Residents New Hires Requirements and First Source
Employment Agreement. If the Service Provider does not submit the report as part of the deliverables,
final payment to the Service Provider shall not be paid pursuant to section G .3.2.
f
JC}
SECTION G: HUMAN CARE AGREEMENT ADl\flNISTRATION
G.1 ORDERING CLAUSE
G.1.1 The Office of Contract and Procurement extends the ability to place orders against this HCA to any
District Government Agency under the authority of the Chief Procurement Officer of the District of
Columbia as defined by the Procurement Practices Reform Act of 2010.
G.1.2 All purchase orders are subject to the terms and conditions of this HCA. In the event of a
conflict between purchase order and th.is HCA, the HCA shall prevail.
G.1.3 The Provider shall not provide services under this HCA unless the Provider is in actual receipt of a purchase
order for the period of the service that is signed by the CO
G.2 INVOICEPAYMENT
G.2.1 The District will make payments to the Service Provider, upon the submission of proper
invoices, at the prices stipulated in this HCA, for supplies delivered and accepted or services
performed and accepted, less any discounts, allowances or adjustments provided for in this
HCA.
G.2.2 The District will pay the Service Provider on or before the 30th day after receiving a proper
invoice from the Service Provider.
G.3 INVOICE SUBMITTAL
G.3.1 The Service Provider shall create and submit payment requests in an electronic format through
the DC Vendor Portal, https://vendorportal.dc.gov.
G.3.2 The Service Provider shall submit proper invoices on a monthly basis or as otherwise specified
in Section G.4.
G.3.3 To constitute a proper invoice, the Service Provider shall enter all required information into the
Portal after selecting the applicable purchase order number which is listed on the Service
Provider's profile. Such required information can include:
1. Contractor's name, federal tax ID and invoice date (date invoices as of the date of mailing or
transmittal);
2. Contract number and invoice number;
3. Description, price, quantity, and the date(s) that the supplies or services were delivered or
performed;
4. Other supporting documentation or information, as required by the Contracting Officer;
5. Name, title, telephone number and complete mailing address of the responsible official to whom
payment is to be sent;
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6. Name, title, phone number of person preparing the invoice;
7. Name, title, phone number and mailing address of person (if different from the person identified
in #6 above) to be notified in the event of a defective invoice; and
8. Authorized signature.
G.4 FIRST SOURCE AGREEMENT REQUEST FOR FINAL PAYMENT
G.4.1 This HCA is subject to the 51 % District Residents New Hires Requirements and First Source
Employment Agreement requirements. Final request for payment must be accompanied by the
report or a waiver of compliance discussed in section H.5.5.
G.4.2 No final payment shall be made to the Service Provider until the agency CFO has received the
Contracting Officer's final determination or approval of waiver of the Service Provider's
compliance with 51 % District Residents New Hires Requirements and First Source
Employment Agreement requirements.
G.5 PAYMENT
G.5.1 PAYMENTS ON PARTIAL DELIVERIES OF SERVICES
Unless otherwise specified in this HCA, payment will be made on partial deliveries of goods and
services accepted by the District if:
a) The CO determines that the amount due on the deliveries warrants it; or
b) The Service Provider requests it and the amount due on the deliveries is at least $1,000 or 50
percent of the total contract price.
G.5.2 PARTIAL PAYMENTS
Unless otherwise specified in this HCA, payment will be made on partial deliveries of goods and
services accepted by the District if:
a) The amount due on the deliveries warrants it; or
b) The Service Provider requests it and the amount due on the deliveries is in accordance with
the following:
1. "Payment will be made on completion and acceptance of each item for which the price is
stated in the Schedule in Section B".
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c) Presentation of a properly executed invoice.
G.5.3 LUMP SUM PAYMENT
The District will pay the full amount due the Service Provider after:
a) Completion and acceptance of all work; and
b) Presentation of a properly executed invoice.
G.6 ASSIGNMENT OF HUMAN CARE AGREEMENT PAYMENTS
G.6.1 In accordance with 27 DCMR 3250, the Service Provider may assign to a bank, trust company,
or other financing institution funds due or to become due as a result of the performance of this HCA.
G.6.2 Any assignment shall cover all unpaid amounts payable under this HCA and shall not be made to
more than one party.
G.6.3 Notwithstanding an assignment of contract payments, the Service Provider, not the assignee, is
required to prepare invoices. Where such an assignment has been made, the original copy of the invoice
must refer to the assignment and must show that payment of the invoice is to be made directly to the
assignee as follows:
"Pursuant to the instrument of assignment dated ____ , make payment of this invoice to
(name and address of assignee),,,
G.7 THE QUICK PAYMENT CLAUSE
G . 7. 1 Interest Penalties to Contractors
G.7.1.1 The District will pay interest penalties on amounts due to the Service Provider under the Quick
Payment Act, D.C. Official Code §2-221.01 et seq., for the period beginning on the day after
the required payment date and ending on the date on which payment of the amount is made.
Interest shall be calculated at the rate of 1.5% per month. No interest penalty shall be paid if
payment for the completed delivery of the item of property or service is made on or before:
a) the 3rd day after the required payment date for meat or a meat product.
b) the 5th day after the required payment date for an agricultural commodity; or
c) the 15th day after the required payment date for any other item.
G. 7.1.2 Any amount of an interest penalty which remains unpaid at the end of any 30-day period shall
be added to the principal amount of the debt and thereafter interest penalties shall accrue on the
added amount.
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G. 7.2 Payments to Subcontractors
G.7.2.1 The Service Provider must take one of the following actions within seven (7) days of
receipt of any amount paid to the Service Provider by the District for work performed by
any subcontractor under this HCA:
a) Pay the subcontractor for the proportionate share of the total payment received from the
District that is attributable to the subcontractor for work performed under the contract; or
b) Notify the District and the subcontractor, in writing, of the Service Provider's intention to
withhold all or part of the subcontractor's payment and state the reason for the nonpayment.
G.7.2.2 The Service Provider must pay any subcontractor or supplier interest penalties on amounts due
to the subcontractor or supplier beginning on the day after the payment is due and ending on
the date on which the payment is made. Interest shall be calculated at the rate of 1.5% per
month. No interest penalty shall be paid on the following if payment for the completed delivery
of the item of property or service is made on or before:
a) the 3rd day after the required payment date for meat or a meat product.
b) the 5th day after the required payment date for an agricultural commodity; or
c) the 15th day after the required payment date for any other item.
G. 7.2.3 Any amount of an interest penalty which remains unpaid by the Service Provider at the end
of any 30-day period shall be added to the principal amount of the debt to the subcontractor
and thereafter interest penalties shall accrue on the added amount.
G.7.2.4 A dispute between the Service Provider and subcontractor relating to the amounts or
entitlement of a subcontractor to a payment or a late payment interest penalty under the Quick
Payment Act does not constitute a dispute to which the District of Columbia is a party. The
District of Columbia may not be interpleaded in any judicial or administrative proceeding
involving such a dispute.
G.8.3 Subcontract requirements
G.8.3.1 The Service Provider shall include in each subcontract under this HCA a provision requiring
the subcontractor to include in its contract with any lower-tier subcontractor or supplier the
payment and interest clauses required under paragraphs (1) and (2) ofD.C. Official Code §2-
221.02(d).
G.9 CONTRACTING OFFICER (CO)
Contracts will be entered into and signed on behalf of the District only by contracting officers. The
contact information for the Contracting Officer is:
Bernadette Catalan
Office of Contracting and Procurement
441 4th St N\V
Washington, DC 20002
43
(202) 724-4237
bernadette.catalanl@dc.gov
G.10 AUTHORIZED CHANGES BY THE CONTRACTING OFFICER
G.10.1 The CO is the only person authorized to approve changes in any of the requirements of this
HCA.
G.10.2 The Service Provider shall not comply with any order, directive or request that changes or
modifies the requirements of this HCA, unless issued in writing and signed by the CO.
G.10.3 In the event the Service Provider effects any change at the instruction or request of any person
other than the CO, the change will be considered to have been made without authority and no adjustment
will be made in the contract price to cover any cost increase incurred as a result thereof.
G.11 CONTRACT ADMINSTRA TOR (CA)
G.11.1 The CA is responsible for general administration of the contract and advising the CO as to the
Service Provider's compliance or noncompliance with the contract. The CA has the responsibility of
ensuring the work conforms to the requirements of the contract and such other responsibilities and
authorities as may be specified in the contract. These include:
G.11.1.1 Keeping the CO fully informed of any technical or contractual difficulties encountered during
the performance period and advising the CO of any potential problem areas under the contract;
G.11.1.2 Coordinating site entry for Contractor personnel, if applicable;
G.11.1.3 Reviewing invoices for completed work and recommending approval by the CO if the Service
Provider's costs are consistent with the negotiated amounts and progress is satisfactory and
commensurate with the rate of expenditure;
G.11.1.4 Reviewing and approving invoices for deliverables to ensure receipt of goods and services.
This includes the timely processing ofinvoices and vouchers in accordance with the District's payment
provisions; and
G.11. 1.5 Maintaining a file that includes all contract correspondence, modifications, records of
inspections (site, data, equipment) and invoice or vouchers.
G.11.2 The address and telephone number of the CA is:
Eric Manuel
Program Manager
500 K St NE, Washington, DC
20009 202-730-1745-Direct
202-724-4979 - Fax
eric.manuel@dc.gov
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G.11.3 The CA shall NOT have the authority to:
l. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall make
contractual agreements, commitments, or modifications.
2. Grant deviations from or waive any of the terms and conditions of the contract.
3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of the
contract,
4. Authorize the expenditure of funds by the Service Provider.
5. Change the period of performance; or
6. Authorize the use of District property, except as specified under the contract.
G.11.4 The Service Provider will be fully responsible for any changes not authorized in advance, in
writing, by the CO; may be denied compensation or other relief for any additional work performed that
is not so authorized; and may also be required, at no additional cost to the District, to take all corrective
action necessitated by reason of the unauthorized changes.
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SECTION H: SPECIAL HUMAN CARE REQUIREMENTS
H.1 HIRING OF DISTRICT RESIDENTS AS APPRENTICES AND TRAINEES
H.1.1 For all new employment resulting from this HCA or subcontracts hereto, as defined in Mayor's
Order 83-265 and implementing instructions, the Service Provider shall use its best efforts to
comply with the following basic goal and objectives for utilization of bona fide residents of the
District of Columbia in each project's labor force:
H.1.1.1 At least fifty-one (51) percent of apprentices and trainees employed shall be residents of the
District of Columbia registered in programs approved by the District of Columbia
Apprenticeship Council.
H.1.2 The Service Provider shall negotiate an Employment Agreement with the Department of
Employment Services ("DOES") for jobs created as a result of this HCA. The DOES shall be the
Service Provider's first source ofreferral for qualified apprentices and trainees in the
implementation of employment goals contained in this clause.
H.2 DEPARTMENT OF LABOR WAGE DETERMINATIONS
The Service Provider shall be bound by the Wage Determination No. 2015-4281 Revision No. 32
dated December 23, 2024 issued by the U.S. Department of Labor in accordance with the Service
Contract Act, 41 U.S.C. §351 et seq., and incorporated herein as Section J.2. The Service
Provider shall be bound by the wage rates for the term of the contract subject to revision as stated
herein and in accordance with Section 24 of the SCP. If an option is exercised, the Service
Provider shall be bound by the applicable wage rates at the time of the option. If the option is
exercised and the CO obtains a revised wage determination, the revised wage determination is
applicable for the option periods and the Service Provider may be entitled to an equitable
adjustment.
H.3 PREGNANT WORKERS FAIRNESS
H.3.1 The Service Provider shall comply with the Protecting Pregnant Workers Fairness Act of 2016,
D.C. Official Code§ 32-1231.01 et seq. (PPWF Act).
H.3.2 The Service Provider shall not:
(a) Refuse to make reasonable accommodations to the known limitations related to pregnancy,
childbirth, related medical conditions, or breastfeeding for an employee, unless the Service
Provider can demonstrate that the accommodation would impose an undue hardship;
(b) Take an adverse action against an employee who requests or uses a reasonable
accommodation in regard to the employee's conditions or privileges of employment, including
failing to reinstate the employee when the need for reasonable accommodations ceases to the
employee's original job or to an equivalent position with equivalent:
46
(1) Pay;
(2) Accumulated seniority and retirement;
(3) Benefits; and
(4) Other applicable service credits;
(c) Deny employment opportunities to an employee, or a job applicant, if the denial is based on
the need of the employer to make reasonable accommodations to the known limitations related to
pregnancy, childbirth, related medical conditions, or breastfeeding;
(d) Require an employee affected by pregnancy, childbirth, related medical conditions, or
breastfeeding to accept an accommodation that the employee chooses not to accept if the
employee does not have a known limitation related to pregnancy, childbirth, related medical
conditions, or breastfeeding or the accommodation is not necessary for the employee to perform
her duties;
(e) Require an employee to take leave if a reasonable accommodation can be provided; or
(f) Take adverse action against an employee who has been absent from work as a result of a
pregnancy-related condition, including a pre-birth complication.
H.3.3 The Service Provider shall post and maintain in a conspicuous place a notice of rights in both
English and Spanish and provide written notice of an employee's right to a needed reasonable
accommodation related to pregnancy, childbirth, related medical conditions, or breastfeeding
pursuant to this chapter to:
(a) New employees at the commencement of employment;
(b) Existing employees; and
(c) An employee who notifies the employer of her pregnancy, or other condition covered by this
chapter, within 10 days of the notification.
H.3.4 The Service Provider shall provide an accurate written translation of the notice of rights to any
non-English or non-Spanish speaking employee.
H.3.5 Violations of the PPWF Act shall be subject to civil penalties as described in the Act.
H.4 UNEMPLOYED ANTI-DISCRIMINATION
H.4.1 The Service Provider shall comply with the Unemployed Anti-Discrimination Act of 2012, D.C.
Official Code§ 32-1361 et seq.
H.4.2 The Service Provider shall not:
47
(a) Fail or refuse to consider for employment, or fail or refuse to hire, an individual as an
employee because of the individual's status as unemployed; or
(b) Publish, in print, on the Internet, or in any other medium, an advertisement or announcement
for any vacancy in a job for employment that includes:
(1) Any provision stating or indicating that an individual's status as unemployed disqualifies
the individual for the job; or
(2) Any provision stating or indicating that an employment agency will not consider or hire
an individual for employment based on that individual's status as unemployed.
H.4.3 Violations of the Unemployed Anti-Discrimination Act shall be subject to civil penalties as
described in the Act.
H.5 51 % DISTRICT RESIDENTS NEW HIRES REQUIREMENTS AND FIRST SOURCE
EMPLOYMENT AGREEMENT
Delete Article 35, 51 % District Residents New Hires Requirements and First Source
Employment Agreement, of the Standard Contract Provisions dated July 2010 for use with
District of Columbia Government Supplies and Services Contracts and substitute the following
Section H.5 51 % DISTRICT RESIDENTS NEW HIRES REQUIREMENTS AND FIRST
SOURCE EMPLOYMENT AGREEMENT in its place:
H.5 51 % DISTRICT RESIDENTS NEW HIRES REQUIREMENTS AND FIRST SOURCE
EMPLOYMENT AGREEMENT
H.5.1 For contracts for services in the amount of $300,000 or more, the Service Provider shall comply
with the First Source Employment Agreement Act of 1984, as amended, D.C. Official Code § 2-
219.01 et seq. (First Source Act).
H.5.2 The Service Provider shall enter and maintain during the term of the contract, a First Source
Employment Agreement (Employment Agreement) with the District of Columbia Department of
Employment Service's (DOES), in which the Service Provider shall agree that:
(a) The first source for finding employees to fill all jobs created in order to perform the contract
shall be the First Source Register; and
(b) The first source for finding employees to fill any vacancy occurring in all jobs covered by the
Employment Agreement shall be the First Source Register.
H.5.3 The Service Provider shall not begin performance of the contract until its Employment
Agreement has been accepted by DOES. Once approved, the Employment Agreement shall not
be amended except with the approval of DOES.
H.5.4 The Service Provider agrees that at least 51 % of the new employees hired to perform the contract
shall be District residents.
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H.5.5 The Service Provider's hiring and reporting requirements under the First Source Act and any
rules promulgated thereunder shall continue for the term of the contract.
H.5.6 The CO may impose penalties, including monetary fines of 5% of the total amount of the direct
and indirect labor costs of the contract, for a willful breach of the Employment Agreement,
failure to submit the required hiring compliance reports, or deliberate submission of falsified
data.
H.5.7 If the Service Provider does not receive a good faith waiver, the CO may also impose an
additional penalty equal to 1/8 of 1 % of the total amount of the direct and indirect labor costs of
the contract for each percentage by which the Service Provider fails to meet its hiring
requirements.
H.5.8 Any contractor which violates, more than once within a 10-year timeframe, the hiring or
reporting requirements of the First Source Act shall be referred for debarment for not more than
five {5) years.
H.5.9 The Service Provider may appeal any decision of the CO pursuant to this clause to the D.C.
Contract Appeals Board as provided in Section 1.11.
H.5.10 The provisions of the First Source Act do not apply to nonprofit organizations which employ 50
employees or less.
H.6 RESERVED
H. 7 RESERVED
H.8 RESERVED
H.9 SUBCONTRACTING REQUIREMENTS
H.9.1 Mandatory Subcontracting Requirements
H.9.1.1 Unless the Director of the Department of Small and Local Business Development {DSLBD)
has approved a waiver in writing, for all contracts in excess of$250,000, at least 35% of the
dollar volume of the contract shall be subcontracted to qualified small business enterprises
(SBEs).
H.9.1.2 Ifthere are insufficient SBEs to completely fulfill the requirement of paragraph H.9.1.1, then
the subcontracting may be satisfied by subcontracting 35% of the dollar volume to any
qualified certified business enterprises (CBEs); provided, however, that all reasonable efforts
shall be made to ensure that SBEs are significant participants in the overall subcontracting
work.
H.9.1.3 A prime contractor that is certified by DSLBD as a small, local, or disadvantaged business
enterprise shall not be required to comply with the provisions of sections H .9.1.1 and
H.9.1.2.
49
H.9.1.4 Except as provided in H.9.1.5 and H.9.1.7, a prime contractor that is a CBE and has been
granted a proposal preference pursuant to D.C. Official Code § 2-218.43, or is selected
through a set-aside program, shall perform at least 35% of the contracting effort with its own
organization and resources and, if it subcontracts, 35% of the subcontracting effort shall be
with CB Es. A CBE prime contractor that performs less than 35% of the contracting effort
shall be subject to enforcement actions under D.C. Official Code§ 2-218.63.
H.9.1.5 A prime contractor that is a certified joint venture and has been granted a proposal preference
pursuant to D.C. Official Code § 2-218.43, or is selected through a set-aside program, shall
perform at least 50% of the contracting effort with its own organization and resources and, if
it subcontracts, 35% of the subcontracting effort shall be with CB Es. A certified joint venture
prime contractor that performs less than 50% of the contracting effort shall be subject to
enforcement actions under D.C. Official Code§ 2-218.63.
H.9.1.6 Each CBE utilized to meet these subcontracting requirements shall perform at least 35% of
its contracting effort with its own organization and resources.
H.9.1.7 A prime contractor that is a CBE and has been granted a proposal preference pursuant to
D.C. Official Code § 2-218.43, or is selected through a set-aside program, shall perform at
least 50% of the on-site work with its own organization and resources if the contract is $1
million or less.
H.9.2 Subcontracting Plan
If the prime contractor is required by law to subcontract under this HCA, it must subcontract at
least 35% of the dollar volume of this HCA in accordance with the provisions of section H.9.1 of
this clause. The plan shall be submitted as part of the proposal and may only be amended after
award with the prior written approval of the CO and Director ofDSLBD. Any reduction in the
dollar volume of the subcontracted portion resulting from an amendment of the plan after award
shall inure to the benefit of the District.
Each subcontracting plan shall include the following:
(1) The name and address of each subcontractor.
(2) A current certification number of the small or certified business enterprise.
(3) The scope of work to be performed by each subcontractor; and
(4) The price that the prime contractor will pay each subcontractor.
H.9.3 Copies o[Subcontracts
Within twenty-one (21) days of the date of award, the Service Provider shall provide fully
executed copies of all subcontracts identified in the subcontracting plan to the CO, CA , District
of Columbia Auditor, and the Director ofDSLBD.
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H.9.4 Subcontracting Plan Compliance Reporting
H.9.4.1 If the Service Provider has a subcontracting plan required by law for this HCA, the Service
Provider shall submit a quarterly report to the CO, CA, District of Columbia Auditor, and the
Director of DSLBD. The quarterly report shall include the following information for each
subcontract identified in the subcontracting plan:
(A) The price that the prime contractor will pay each subcontractor under the subcontract.
(B) A description of the goods procured, or the services subcontracted for.
(C) The amount paid by the prime contractor under the subcontract; and
(D) A copy of the fully executed subcontract, if it was not provided with an earlier quarterly report.
H.9.4.2 If the fully executed subcontract is not provided with the quarterly report, the prime
contractor will not receive credit toward its subcontracting requirements for that subcontract.
H.9.5 Annual Meetings
H.9.6
Upon at least 30-days written notice provided by DSLBD, the Service Provider shall meet
annually with the CO, CA, District of Columbia Auditor, and the Director ofDSLBD to
provide an update on its subcontracting plan.
Notices
The Service Provider shall provide written notice to the DSLBD and the District of Columbia
Auditor upon commencement of the contract and when the contract is completed.
H.9.7 En forcement and Penalties for Breach o(SubcontractingPlan
H.9.7.1 A contractor shall be deemed to have breached a subcontracting plan required by law, if the
Service Provider (i) fails to submit subcontracting plan monitoring or compliance reports or
other required subcontracting information in a reasonably timely manner; (ii) submits a
monitoring or compliance report or other required subcontracting information containing a
materially false statement; or (iii) fails to meet its subcontracting requirements.
H.9.7.2 A contractor that is found to have breached its subcontracting plan for utilization of CBEs in
the performance of a contract shall be subject to the imposition of penalties, including
monetary fines in accordance with D.C. Official Code§ 2-218.63.
H.9.7.3 If the CO determines the Service Provider's failure to be a material breach of the contract,
the CO shall have cause to terminate the contract under the default provisions in clause 8 of
the SCP, Default.
H.10 FAIR CRIMINAL RECORD SCREENING
H.10.1 The Service Provider shall comply with the provisions of the Fair Criminal Record Screening
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H.10.2
H.10.3
H.10.4
H.10.5
Amendment Act of 2014, effective December 17, 2014 (D.C. Law 20-152) (the "Act" as
used in this section). This section applies to any employment, including employment on a
temporary or contractual basis, where the physical location of the employment is in whole or
substantial part within the District of Columbia.
Prior to making a conditional offer of employment, the Service Provider shall not require an
applicant for employment, or a person who has requested consideration for employment by
the Service Provider, to reveal or disclose an arrest or criminal accusation that is not then
pending or did not result in a criminal conviction.
After making a conditional offer of employment, the Service Provider may require an
applicant to disclose or reveal a criminal conviction.
The Service Provider may only withdraw a conditional offer of employment, or take adverse
action against an applicant, for a legitimate business reason as described in the Act.
This section and the provisions of the Act shall not apply:
(a) Where a federal or District law or regulation requires the consideration of an applicant's
criminal history for the purposes of employment.
(b) To a position designated by the employer as part of a federal or District government
program or obligation that is designed to encourage the employment of those with
criminal histories.
(c) To any facility or employer that provides programs, services, or direct care to, children,
youth, or vulnerable adults; or
(d) To employers that employ less than 11 employees.
H.10.6 A person claiming to be aggrieved by a violation of the Act may file an administrative
complaint with the District of Columbia Office of Human Rights, and the Commission on
Human Rights may impose monetary penalties against the Service Provider.
H.11 DISTRICT RESPONSIBILITIES
a) DACL is responsible for the enrollment and eligibility determination of Refrigerated/Home­
delivered Meals.
b) DACL will also determine the feasibility of using the current vendor to deliver Refrigerated
Home-delivered Meals after the Base Period Year One and OCP will notify the Service
Provider with sufficient notice in the event the Service Provider is needed to provide the
delivery of these meals.
c) The District shall provide the Service Provider with access to the QuickBase data system for
necessary client information.
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H.12 CONTRACTOR RESPONSIBILITIES
a) The Service Provider shall be responsible for the provision of meals, supplies, and delivery of
Refrigerated/ Home-delivered Meals.
b) The Service Provider shall also be responsible for the delivery of Refrigerated/ Home-delivered
Meals after Base Period Year One.
c) The Service Provider shall be responsible for reporting deliveries or reporting if a delivery was
not possible to DACL and the Lead Agencies.
d) The Service Provider shall be responsible for providing supplies that meet the standards set by
The Sustainable DC Omnibus Amendment Act of 2014, which excludes Styrofoam and requires
supplies to be recyclable or compostable.
H.13 DIVERSION, REASSIGNMENT AND REPLACEMENT OF KEY PERSONNEL
The key personnel specified in the contract are essential to the work being performed hereunder.
Prior to diverting any of the specified key personnel for any reason, the Service Provider shall
notify the CO at least thirty (30) calendar days in advance and shall submit justification,
including proposed substitutions, in sufficient detail to permit evaluation of the impact upon the
contract. The Service Provider shall obtain written approval of the CO for any proposed
substitution of key personnel.
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SECTION I: CONTRACT CLAUSES
1.1 APPLICABILITY OF STANDARD CONTRACT PROVISIONS
The Standard Contract Provisions for use with District of Columbia Government Supplies and
Services Contracts dated July 2010 (SCP) are incorporated as part of the contract. To obtain a
copy of the SCP go to http://ocp.dc.gov, under Quick Links click on "Required Solicitation
Documents."
1.2 CONTRACTS THAT CROSS FISCAL YEARS
Continuation of this HCA beyond the current fiscal year is contingent upon future fiscal
appropriations.
1.3 CONFIDENTIALITY OF INFORMATION
The Service Provider shall keep all information relating to any employee or customer of the
District in absolute confidence and shall not use the information in connection with any other
matters; nor shall it disclose any such information to any other person, firm, or corporation, in
accordance with the District and federal laws governing the confidentiality ofrecords.
1.4 TIME
Time, if stated in a number of days, will include Saturdays, Sundays, and holidays, unless
otherwise stated herein.
1.5 RIGHTS IN DATA
Delete clause 42, Rights in Data, of the Standard Contract Provisions dated July 2010 for use
with District of Columbia Government Supplies and Services Contracts and substitute the
following clause 42, Rights in Data) in its place:
A. Definitions
1. "Products" -A deliverable under any contract that may include commodities, services and/or
technology furnished by or through Contractor, including existing and custom Products, such as,
but not limited to: a) recorded information, regardless of form or the media on which it may be
recorded; b) document research; c) experimental, developmental, or engineering work; d)
licensed software; e) components of the hardware environment; f) printed materials (including
but not limited to training manuals, system and user documentation, reports, drawings); g) third
party software; h) modifications, customizations, custom programs, program listings,
programming tools, data, modules, components; and i) any intellectual property embodied
therein, whether in tangible or intangible form, including but not limited to utilities, interfaces,
templates, subroutines, algorithms, formulas, source code, and object code.
S4
2. "Existing Products" -Tangible Products and intangible licensed Products that exist prior to the
commencement of work under the contract. Existing Products must be identified on the Product
prior to commencement of work or else will be presumed to be Custom Products.
3. "Custom Products" -Products, preliminary, final, or otherwise, which are created or
developed by Contractor, its subcontractors, partners, employees, resellers, or agents for the
District under the contract.
4. "District" - The District of Columbia and its agencies.
B. Title to Project Deliverables
The Service Provider acknowledges that it is commissioned by the District to perform services
detailed in the contract. The District shall have ownership and rights for the duration set forth in
the contract to use, copy, modify, distribute, or adapt Products as follows:
1. Existing Products: Title to all Existing Licensed Product(s), whether or not embedded in,
delivered, or operating in conjunction with hardware or Custom Products, shall remain with
Contractor or third party proprietary owner, who retains all rights, title, and interest (including
patent, trademark, or copyrights). Effective upon payment, the District shall be granted an
irrevocable, non-exclusive, worldwide, paid-up license to use, execute, reproduce, display,
perform, adapt (unless Contractor advises the District as part of Contractor's bid that adaptation
will violate existing agreements or statutes and Contractor demonstrates such to the District's
satisfaction), and distribute Existing Product to District users up to the license capacity stated in
the contract with all license rights necessary to fully effect the general business purpose of the
project or work plan or contract. Licenses shall be granted in the name of the District. The
District agrees to reproduce the copyright notice and any other legend of ownership on any
copies authorized under this paragraph.
2. Custom Products: Effective upon Product creation, the Service Provider shall convey, assign,
and transfer to the District the sole and exclusive rights, title, and interest in Custom Products,
whether preliminary, final, or otherwise, including all patent, trademark, and copyrights.
Contractor hereby agrees to take all necessary and appropriate steps to ensure that the Custom
Products are protected against unauthorized copying, reproduction, and marketing by or through
Contractor.
C. Transfers or Assignments of Existing or Custom Products by the District
The District may transfer or assign Existing or Custom Products and the licenses thereunder to
another District agency. Nothing herein shall preclude the Service Provider from otherwise using
the related or underlying general knowledge, skills, ideas, concepts, techniques, and experience
developed under a project or work plan in the course of Contractor's business.
D. Subcontractor Rights
Whenever any data, including computer software, are to be obtained from a subcontractor under
the contract, the Service Provider shall use this clause, Rights in Data, in the subcontract, without
alteration, and no other clause shall be used to enlarge or diminish the District's or the Service
Provider's rights in that subcontractor data or computer software which is required for the
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District.
E. Source Code Escrow
1. For all computer software furnished to the District with the rights specified in section 8.2, the
Service Provider shall furnish to the District, a copy of the source code with such rights of the
scope as specified in section 8.2 of this clause. For all computer software furnished to the
District with the restricted rights specified in section 8.1 of this clause, the District, if the Service
Provider either directly or through a successor or affiliate shall cease to provide the maintenance
or warranty services provided the District under the contract or any paid-up maintenance
agreement, or if the Service Provider should be declared insolvent by a court of competent
jurisdiction, shall have the right to obtain, for its own and sole use only, a single copy of the
current version of the source code supplied under the contract, and a single copy of the
documentation associated therewith, upon payment to the person in control of the source code
the reasonable cost of making each copy.
2. If The Service Provider or Product manufacturer/developer of software furnished to the
District with the rights specified in section B.1 of this clause offers the source code or source
code escrow to any other commercial customers, the Service Provider shall either: ( 1) provide
the District with the source code for the Product; (2) place the source code in a third party escrow
arrangement with a designated escrow agent who shall be named and identified to the District,
and who shall be directed to release the deposited source code in accordance with a standard
escrow arrangement acceptable to the District; or (3) will certify to the District that the Product
manufacturer/ developer has named the District as a named beneficiary of an established escrow
arrangement with its designated escrow agent who shall be named and identified to the District,
and who shall be directed to release the deposited source code in accordance with the terms of
escrow.
3. The Service Provider shall update the source code, as well as any corrections or enhancements
to the source code, for each new release of the Product in the same manner as provided above
and certify such updating of escrow to the District in writing.
F. Indemnification and Limitation of Liability
The Service Provider shall indemnify and save and hold harmless the District, its officers, agents
and employees acting within the scope of their official duties against any liability, including
costs and expenses, (i) for violation of proprietary rights, copyrights, or rights of privacy, arising
out of the publication, translation, reproduction, delivery, performance, use or disposition of any
data furnished under this HCA, or (ii) based upon any data furnished under this HCA, or based
upon libelous or other unlawful matter contained in such data.
1.6 CONTINUITY OF SERVICES
1.6.1 The Service Provider recognizes that the services provided under this HCA are vital to the District
and must be continued without interruption and that, upon contract expiration or tennination, a
successor, either the District or another contractor, at the District's option, may continue to provide
these services. To that end, The Service Provider agrees to:
1.6.1.1 Furnish phase out phase-in (transition) training; and
I.6.1.2 Exercise is the best efforts and cooperation to affect an orderly and efficient transition to a
successor.
1.6.2 The Service Provider shall upon the CO's written notice:
1.6.2.1 Furnish phase-in, phase-out services for up to 90 days after this HCA expires and
1.6.2.2 Negotiate in good faith a plan with a successor to determine the nature and extent of phase­
in; phase-out services required. The plan shall specify a training program and a date for transferring
responsibilities for each division of work described in the plan and shall be subject to the CO's
approval.
1.6.3 The Service Provider shall provide sufficient experienced personnel during the phase-in, phase-out
period to ensure that the services called for by this HCA are maintained at the required level of
proficiency.
1.6.4 The Service Provider shall allow as many personnel as practicable to remain on the job to help the
successor maintain the continuity and consistency of the services required by this HCA. The Service
Provider also shall disclose necessary personnel records and allow the successor to conduct on-site
interviews with these employees. If selected employees are agreeable to the change, the Service
Provider shall release them at a mutually agreeable date and negotiate transfer of their earned fringe
benefits to the successor.
1.6.5 Only in accordance with a modification issued by the Contracting Officer, the Service Provider
shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the
agreed period after HCA expiration that result from phase-in, phase-out operations) and a fee
(profit) not-to-exceed a pro-rata portion of the fee (profit) under this HCA.
1.7 OTHER CONTRACTORS
The Service Provider shall not commit or permit any act that will interfere with the performance
of work by another District contractor or by any District employee.
1.8 SUBCONTRACTS
The Service Provider hereunder shall not subcontract any of the Service Provider's work or
services to any subcontractor without the prior written consent of the CO . Any work or service so
subcontracted shall be perfonned pursuant to a subcontract agreement, which the District will
have the right to review and approve prior to its execution by the Service Provider. Any such
subcontract shall specify that the Service Provider and the subcontractor shall be subject to every
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provision of this HCA. Notwithstanding any such subcontract approved by the District, the
Service Provider shall remain liable to the District for all Contractor's work and services required
hereunder.
1.9 INSURANCE
A. GENERAL REQUIREMENTS
The Service Provider at its sole expense shall procure and maintain, during the entire period of
performance under this HCA, the types of insurance specified below. The Service Provider shall
have its insurance broker or insurance company submit a Certificate oflnsurance to the CO giving
evidence of the required coverage prior to commencing performance under this HCA. In no event
shall any work be performed until the required Certificates of Insurance signed by an authorized
representative of the insurer(s) have been provided to, and accepted by, the CO. All insurance shall
be written with financially responsible companies authorized to do business in the District of
Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company
rating of A- / VII or higher. Should the Service Provider decide to engage a subcontractor for
segments of the work under this HCA and wish to propose different insurance requirements than
outlined below, then, prior to commencement of work by the subcontractor, the Service Provider
shall submit in writing the name and brief description of work to be performed by the subcontractor
on the Subcontractors Insurance Requirement Template provided by the CA, to the Office of Risk
Management (ORM). ORM will determine the insurance requirements applicable to the
subcontractor and promptly deliver such requirements in writing to the Service Provider and the
CA. the Service Provider must provide proof of the subcontractor's required insurance prior to
commencement of work by the subcontractor. If the Service Provider decides to engage a
subcontractor without requesting from ORM specific insurance requirements for the subcontractor,
such subcontractor shall have the same insurance requirements as the Service Provider.
All required policies shall contain a waiver of subrogation provision in favor of the Government
of the District of Columbia.
The Government of the District of Columbia shall be included in all policies required hereunder
to be maintained by the Service Provider and its subcontractors ( except for workers' compensation
and professional liability insurance) as an additional insureds for claims against The Government
of the District of Columbia relating to this HCA, with the understanding that any affirmative
obligation imposed upon the insured Contractor or its subcontractors (including without limitation
the liability to pay premiums) shall be the sole obligation of the Service Provider or its
subcontractors, and not the additional insured. The additional insured status under the Service
Provider's and its subcontractors' Commercial General Liability insurance policies shall be
effected using the ISO Additional Insured Endorsement form CG 20 l O 11 85 ( or CG 20 l O 07 04
and CG 20 37 07 04) or such other endorsement or combination of endorsements providing
coverage at least as broad and approved by the CO in writing. All of the Service Provider's and its
subcontractors' liability policies (except for workers' compensation and professional liability
insurance) shall be endorsed using ISO form CG 20 01 04 13 or its equivalent so as to indicate that
such policies provide primary coverage ( without any right of contribution by any other insurance,
reinsurance or self-insurance, including any deductible or retention, maintained by an Additional
Insured) for all claims against the additional insured arising out of the performance of this
Statement of Work by the Service Provider or its subcontractors, or anyone for whom the Service
Provider or its subcontractors may be liable. These policies shall include a separation of insureds
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clause applicable to the additional insured.
If the Service Provider and/or its subcontractors maintain broader coverage and/or higher limits
than the minimums shown below, the District requires and shall be entitled to the broader coverage
and/or the higher limits maintained by the Service Provider and subcontractors.
B. INSURANCE REQUIREMENTS
I. Commercial General Liability Insurance ("CGL") -The Service Provider shall provide evidence
satisfactory to the CO with respect to the services performed that it carries a CGL policy, written
on an occurrence (not claims-made) basis, on Insurance Services Office, Inc. ("ISO") form CG 00
01 04 13 (or another occurrence-based form with coverage at least as broad and approved by the
CO in writing), covering liability for all ongoing and completed operations of the Service Provider,
including ongoing and completed operations under all subcontracts, and covering claims for bodily
injury, including without limitation sickness, disease or death of any persons, injury to or
destruction of property, including loss of use resulting therefrom, personal and advertising injury,
and including coverage for liability arising out of an Insured Contract (including the tort liability
of another assumed in a contract) and acts of terrorism (whether caused by a foreign or domestic
source). Such coverage shall have limits of liability of not less than $1,000,000 each occurrence,
a $2,000,000 general aggregate (including a per location or per project aggregate limit
endorsement, if applicable) limit, a $1,000,000 personal and advertising injury limit, and a
$2,000,000 products-completed operations aggregate limit.
2. Automobile Liability Insurance -The Service Provider shall provide evidence satisfactory to
the CO of commercial (business) automobile liability insurance written on ISO form CA 00 01
10 13 ( or another form with coverage at least as broad and approved by the CO in writing)
including coverage for all owned, hired, borrowed and non-owned vehicles and equipment
used by the Service Provider, with minimum per accident limits equal to the greater of (i) the
limits set forth in the Service Provider's commercial automobile liability policy or (ii)
$1,000,000 per occurrence combined single limit for bodily injury and property damage.
3. Workers' Compensation Insurance -The Service Provider shall provide evidence satisfactory
to the CO of Workers' Compensation insurance in accordance with the statutory mandates of the
District of Columbia or the jurisdiction in which the contract is performed.
Employer's Liability Insurance -The Service Provider shall provide evidence satisfactory to the
CO of employer's liability insurance as follows: $500,000 per accident for injury; $500,000 per
employee for disease; and $500,000 for policy disease limit.
All insurance required by this paragraph 3 shall include a waiver of subrogation endorsement for
the benefit of the Government of the District of Columbia.
4. Crime Insurance (3rd Party Indemnity) -The Service Provider shall provide a Crime policy
including 3rd party fidelity to cover the dishonest acts of Contractors, its employees and/or
volunteers which result in a loss to the District. The Government of the District of Columbia
shall be included as loss payee. The policy shall provide a limit of$25,000 per occurrence.
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5. Cyber Liability Insurance -The Service Provider shall provide evidence satisfactory to the
Contracting Officer of Cyber Liability Insurance, with limits not less than $5,000,000 per
occurrence or claim, $5,000,000 aggregate. Coverage shall be sufficiently broad to respond to
the duties and obligations as is undertaken by Contractor in this agreement and shall include,
but not limited to, claims involving infringement of intellectual property, including but not
limited to infringement of copyright, trademark, trade dress, invasion of privacy violations,
information theft, damage to or destruction of electronic information, release of private
information, alteration of electronic information, extortion and network security. The policy
shall provide coverage for breach response costs as well as regulatory fines and penalties as
well as credit monitoring expenses with limits sufficient to respond to these obligations. Limits
may not be shared with other lines of coverage. A copy of the cyber liability policy must be
submitted to the Office of Risk Management (ORM) for compliance review.
6. Sexual/Physical Abuse & Molestation -The Service Provider shall provide evidence
satisfactory to the Contracting Officer with respect to the services performed that it carries
$1,000,000 per occurrence limits; $2,000,000 aggregate of affirmative abuse and molestation
liability coverage. Coverage should include physical abuse, such as sexual or other bodily harm
and non-physical abuse, such as verbal, emotional, or mental abuse; any actual, threatened, or
alleged act; errors, omission, or misconduct. This insurance requirement will be considered
met if the general liability insurance includes an affirmative sexual abuse and molestation
endorsement for the required amounts. So called "silent" coverage or .. shared" limits under a
commercial general liability or professional liability policy will not be acceptable. Limits may
not be shared with other lines of coverage. The applicable policy may need to be submitted to
the Office of Risk Management {ORM) for compliance review.
7. Commercial Umbrella or Excess Liability -The Service Provider shall provide evidence
satisfactory to the CO of commercial umbrella or excess liability insurance with minimum
limits equal to the greater of {i) the limits set forth in the Service Provider's umbrella or excess
liability policy or {ii) $10,000,000 per occurrence and $10,000,000 in the annual aggregate,
following the form and in excess of all liability policies. All liability coverages must be
scheduled under the umbrella and/or excess policy. The insurance required under this
paragraph shall be written in a form that annually reinstates all required limits. Coverage shall
be primary to any insurance, self-insurance or reinsurance maintained by the District and the
"other insurance" provision must be amended in accordance with this requirement and
principles of vertical exhaustion.
C. PRIMARY AND NONCONTRIBUTORY INSURANCE The insurance required herein shall
be primary to and will not seek contribution from any other insurance, reinsurance or self­
insurance including any deductible or retention, maintained by the Government of the District of
Columbia.
D . DURATION. The Service Provider shall carry all required insurance until all contract work is
accepted by the District of Columbia and shall carry listed coverages for ten years for construction
projects following final acceptance of the work performed under this HCA and two years for non­
construction related contracts.
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E. LIABILITY. These are the required minimum insurance requirements established by the
District of Columbia. However, the required minimum insurance requirements provided above
will not in any way limit the Service Provider's liability under this HCA.
F. CONTRACTOR'S PROPERTY. The Service Provider and subcontractors are solely
responsible for any loss or damage to their personal property, including but not limited to tools
and equipment, scaffolding and temporary structures, rented machinery, or owned and leased
equipment. A waiver of subrogation shall apply in favor of the District of Columbia.
G. MEASURE OF PAYMENT. The District shall not make any separate measure or payment for
the cost of insurance and bonds. The Service Provider shall include all of the costs of insurance
and bonds in the contract price.
H. NOTIFICATION. The Service Provider shall ensure that all policies provide that the CO shall
be given thirty (30) days prior written notice in the event of coverage and I or limit changes or if
the policy is canceled prior to the expiration date shown on the certificate. The Service Provider
shall provide the CO with ten (10) days prior written notice in the event of non-payment of
premium. The Service Provider will also provide the CO with an updated Certificate of Insurance
should its insurance coverage be renewed during the contract.
I. CERTIFICATES OF INSURANCE. The Service Provider shall submit certificates of insurance
giving evidence of the required coverage as specified in this section prior to commencing work.
Certificates of insurance must reference the corresponding contract number. Evidence of insurance
shall be submitted to:
The Government of the District of Columbia
and mailed to the attention of:
Bernadette Catalan, Contracting Officer
Office of Contracting and Procurement
441 4th Street, NW
Washington, DC 20001
Office: (202) 724-4237
bernadette.catalan l@dc.gov
The CO may request and the Service Provider shall promptly deliver updated certificates of
insurance, endorsements indicating the required coverages, and/or certified copies of the insurance
policies. If the insurance initially obtained by the Service Provider expires prior to completion of
the contract, renewal certificates of insurance and additional insured and other endorsements shall
be furnished to the CO prior to the date of expiration of all such initial insurance. For all coverage
required to be maintained after completion, an additional certificate of insurance evidencing such
coverage shall be submitted to the CO on an annual basis as the coverage is renewed (or replaced).
J. DISCLOSURE OF INFORMATION . The Service Provider agrees that the District may
disclose the name and contact information of its insurers to any third party which presents a
claim against the District for any damages or claims resulting from or arising out of work
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performed by the Service Provider, its agents, employees, servants, or subcontractors in
the performance of this HCA.
K. CARRIER RA TINGS. All Contractor's and its subcontractors' insurance required in
connection with this HCA shall be written by insurance companies with an A.M. Best Insurance
Guide rating of at least A- VII (or the equivalent by any other rating agency) and licensed in the
District.
1.10 EQUAL EMPLOYMENT OPPORTUNITY
In accordance with the District of Columbia Administrative Issuance System, Mayor's Order 85-
85 dated June 10, 1985, the forms for completion of the Equal Employment Opportunity
Information Report are incorporated herein as Section J.3. An award cannot be made to any
offeror who has not satisfied the equal employment requirements.
1.11 ORDER OF PRECEDENCE
The HCA awarded as a result of this RFQ will contain the following clause:
I.I 1.1 ORDER OF PRECEDENCE
A conflict in language shall be resolved by giving precedence to the document in the highest
order of priority that contains language addressing the issue in question. The following
documents are incorporated into the contract by reference and made a part of the contract in the
following order of precedence:
( 1) An applicable Court Order, if any
{2) Contract document
{3) Standard Contract Provisions
{ 4) Contract attachments other than the Standard Contract Provisions
(5) IFB, as amended
(6) Bid
1.12 DISPUTES
Delete clause 14, Disputes, of the Standard Contract Provisions dated July 2010 for use
with District of Columbia Government Supplies and Services Contracts and substitute the
following clause 14, Disputes, in its place:
14. Disputes
All disputes arising under or relating to the contract shall be resolved as provided herein.
(a) Claims by the Service Provider against the District: Claim, as used in paragraph
(a) of this clause, means a written assertion by the Service Provider seeking, as a
matter of right, the payment of money in a sum certain, the adjustment or
interpretation of contract terms, or other relief arising under or relating to the
contract. A claim arising under a contract, unlike a claim relating to that contract, is a
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claim that can be resolved under a contract clause that provides for the relief
sought by the claimant
(1) All claims by a Contractor against the District arising under or relating to a contract shall
be in writing and shall be submitted to the CO for a decision. The Service Provider's
claim shall contain at least the following:
(i) A description of the claim and the amount in dispute;
(ii) Data or other information in support of the claim;
(iii) A brief description of The Service Provider's efforts to resolve the dispute prior
to filing the claim; and
(iii) The Service Provider's request for relief or other action by the CO.
(2) The CO may meet with the Service Provider in a further attempt to resolve the claim by
agreement.
(3) The CO shall issue a decision on any claim within 120 calendar days after receipt of the
claim. Whenever possible, the CO shall consider factors such as the size and complexity
of the claim and the adequacy of the information in support of the claim provided by the
Service Provider.
(4) The CO's written decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings of
fact, although specific findings of fact are not required and, if made,
shall not be binding in any subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine the
amount of monetary settlement, the contract adjustment to be made,
or other relief to be granted;
(vi) Indicate that the written document is the CO's final decision; and
( vii) Inform the Service Provider of the right to seek further redress by
appealing the decision to the Contract Appeals Board.
(5) Failure by the CO to issue a decision on a contract claim within 120 days of receipt of the
claim will be deemed to be a denial of the claim and will authorize the commencement of
an appeal to the Contract Appeals Board as provided by D .C. Official Code§ 2-360.04.
(6) If a contractor is unable to support any part of its claim and it is determined that
the inability is attributable to a material misrepresentation of fact or fraud on the
part of The Service Provider, the Service Provider shall be liable to the District
for an amount equal to the unsupported part of the claim in addition to all costs to
the District attributable to the cost ofreviewing that part of the Service Provider's
claim. Liability under this paragraph (a)(6) shall be determined within six (6)
years of the commission of the misrepresentation of fact or fraud.
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(7) Pending final decision of an appeal, action, or final settlement, the Service Provider shall
proceed diligently with performance of the contract in accordance with the decision of
the CO.
(b) Claims by the District against the Service Provider: Claim as used in paragraph
(b) of this clause, means a written demand or written assertion by the District seeking,
as a matter of right, the payment of money in a sum certain, the adjustment of
contract terms, or other relief arising under or relating to the contract. A claim arising
under a contract, unlike a claim relating to that contract, is a claim that can be
resolved under a contract clause that provides for the relief sought by the claimant.
(1) The CO shall decide all claims by the District against a contractor arising under or
relating to a contract.
(2) The CO shall send written notice of the claim to the Service Provider. The CO's
written decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings of
fact, although specific findings of fact are not required and, if made,
shall not be binding in any subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine the amount
of monetary settlement, the contract adjustment to be made, or other relief to
be granted;
(vi) Indicate that the written document is the CO's final decision; and
(vii) Inform the Service Provider of the right to seek further redress by
appealing the decision to the Contract Appeals Board.
(3) The CO shall support the decision by reasons and shall inform the Service
Provider of its rights as provided herein.
( 4) Before or after issuing the decision, the CO may meet with the Service Provider
to attempt to resolve the claim by agreement.
(5) The authority contained in this paragraph (b) shall not apply to a claim or dispute
for penalties or forfeitures prescribed by statute or regulation which another
District agency is specifically authorized to administer, settle, or determine.
(6) This paragraph shall not authorize the CO to settle, compromise, pay, or
otherwise adjust any claim involving fraud.
(c) Decisions of the CO shall be final and not subject to review unless the Service Provider
timely commences an administrative appeal for review of the decision, by filing a
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complaint with the Contract Appeals Board, as authorized by D.C. Official Code §
2-360.04.
( d) Pending final decision of an appeal, action, or final settlement, the Service
Provider shall proceed diligently with performance of the contract in accordance
with the decision of the CO.
1.13 CHANGES
Delete clause 15, Changes, of the Standard Contract Provisions dated July 2010 for use
with District of Columbia Government Supplies and Services Contracts and substitute the
following clause 15, Changes, in its place:
15. Changes:
(a) The CO may, at any time, by written order, and without notice to the surety, if any, make
changes in the contract within the general scope hereof. If such a change causes an increase
or decrease in the cost of performance of the contract, or in the time required for
performance, an equitable adjustment shall be made. Any claim for adjustment for a change
within the general scope must be asserted within ten (10) days from the date the change is
ordered; provided, however, that the CO, if he or she determines that the facts justify such
action, may receive, consider and adjust any such claim asserted at any time prior to the date
of final settlement of the contract. If the parties fail to agree upon the adjustment to be made ,
the dispute shall be determined as provided in clause 14 Disputes.
(b) The District shall not require the Service Provider, and the Service Provider shall not require
a subcontractor, to undertake any work that is beyond the original scope of the contract or
subcontract, including work under a District-issued change order, when the additional work
increases the contract price beyond the not-to-exceed price or negotiated maximum price of
this HCA, unless the CO:
(b) Agrees with Contractor, and if applicable, the subcontractor on a price for the
additional work;
(c) Obtains a certification of funding to pay for the additional work;
(d) Makes a written, binding commitment with the Service Provider to pay for the
additional work within 30-days after the Service Provider submits a proper
invoice; and
( e) Provides the Service Provider with written notice of the funding certification.
(c) The Service Provider shall include in its subcontracts a clause that requires the Service
Provider to:
(b) Within 5 business days of its receipt of notice the approved additional funding,
provide the subcontractor with notice of the amount to be paid to the
subcontractor for the additional work to be performed by the subcontractor;
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(c) Pay the subcontractor any undisputed amount to which the subcontractor is
entitled for the additional work within IO days of receipt of payment from the
District; and
(d) Notify the subcontractor and CO in writing of the reason the Service Provider
withholds any payment from a subcontractor for the additional work.
(d) Neither the District, Contractor, nor any subcontractor may declare another party to be in
default, or assess, claim, or pursue damages for delays, until the parties agree on a price for
the additional work.
1.14 NON-DISCRIMINATION CLAUSE
Delete clause 19, Non-Discrimination Clause, of the Standard Contract Provisions dated
July 2010 for use with District of Columbia Government Supplies and Services Contracts
and substitute the following clause 19, Non-Discrimination Clause, in its place:
19. Non-Discrimination Clause:
(a) The Service Provider shall not discriminate in any manner against any employee or applicant
for employment that would constitute a violation of the District of Columbia Human Rights
Act, effective December 13, 1977, as amended (D.C. Law 2-38; D.C. Official Code § 2-
1401.01 et seq.) ("Act", as used in this clause). The Service Provider shall include a similar
clause in all subcontracts, except subcontracts for standard commercial supplies or raw
materials. In addition, The Service Provider agrees, and any subcontractor shall agree, to
post in conspicuous places, available to employees and applicants for employment, a notice
setting forth the provisions of this non-discrimination clause as provided in section 251 of
the Act.
(b) Pursuant to Mayor's Order 85-85, (6/10/85), Mayor's Order 2002-175 (10/23/02), Mayor's
Order 2011-155(9/9/11) and the rules of the Office of Human Rights, Chapter 11 of Title 4
of the D .C . Municipal Regulations, the following clauses apply to the contract:
(1) The Service Provider shall not discriminate against any employee or
applicant for employment because of actual or perceived: race, color,
religion, national origin, sex, age, marital status, personal appearance,
sexual orientation, gender identity or expression, family responsibilities,
genetic information, disability, matriculation, political affiliation, or credit
information. Sexual harassment is a form of sex discrimination which is
prohibited by the Act. In addition, harassment based on any of the above
protected categories is prohibited by the Act.
(2) The Service Provider agrees to take affirmative action to ensure that
applicants are employed, and that employees are treated during
employment, without regard to their actual or perceived: race, color,
religion, national origin, sex, age, marital status, personal appearance,
sexual orientation, gender identity or expression, family responsibilities,
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genetic information, disability, matriculation, political affiliation, or credit
information. The affirmative action shall include, but not be limited to the
following:
(a) employment, upgrading or transfer;
(b) recruitment, or recruitment advertising;
(c) demotion, layoff, or termination;
(d) rates of pay, or other forms of compensation; and
(e) selection for training and apprenticeship.
(3) The Service Provider agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the
contracting agency, setting forth the provisions in paragraphs l 9(b )(1) and
(b)(2) concerning non-discrimination and affirmative action.
(4) The Service Provider shall, in all solicitations or advertisements for
employees placed by or on behalf of the Service Provider, state that all
qualified applicants will receive consideration for employment pursuant to
the non-discrimination requirements set forth in paragraph l 9(b )(2 ).
(5) The Service Provider agrees to send to each labor union or representative of
workers with which it has a collective bargaining agreement or other
contract or understanding, a notice to be provided by the contracting
agency, advising the said labor union or workers' representative of that
contractor's commitments under this nondiscrimination clause and the Act,
and shall post copies of the notice in conspicuous places available to
employees and applicants for employment.
(6) The Service Provider agrees to permit access to its books, records, and
accounts pertaining to its employment practices, by the Chief Procurement
Officer or designee, or the Director of the Office of Human Rights or
designee, for purposes of investigation to ascertain compliance with the
Act, and to require under terms of any subcontractor agreement each
subcontractor to permit access of such subcontractors' books, records, and
accounts for such purposes.
(7) The Service Provider agrees to comply with the provisions of the Act and
with all guidelines for equal employment opportunity applicable in the
District adopted by the Director of the Office of Human Rights, or any
authorized official.
(8) The Service Provider shall include in every subcontract the equal
opportunity clauses, i.e., paragraphs l 9(b )( 1) through (b )(9) of this clause,
so that such provisions shall be binding upon each subcontractor.
(9) The Service Provider shall take such action with respect to any subcontract as the
CO may direct as a means of enforcing these provisions, including sanctions for
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noncompliance; provided, however, that in the event the Service Provider
becomes involved in, or is threatened with, litigation with a subcontractor or
vendor as a result of such direction by the contracting agency, the Service
Provider may request the District to enter into such litigation to protect the
interest of the District.
1.15 COST AND PRICING DATA
Delete clause 25, Cost and Pricing Data, of the Standard Contract Provisions dated July 2010 for use
with District of Columbia Government Supplies and Services Contracts.
1.16 RIDER CLAUSE
1.16.1 The Contractor shall extend the services under this (contract/HCA) to other District of
Columbia agencies.
1.16.2 The Participation Agency shall execute a separate Contract or Task Order with the Contractor.
If, when preparing such an action, the general term and conditions of Participating Agency are
unacceptable to the Contractor, the Contractor may withdraw its extension of the award to the Agency.
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SECTION J: ATTACHMENTS
The following list of attachments is incorporated into the solicitation by
reference.
Attachment
Number
J.1
J.2
Document
Government of the District of Columbia Standard Contract Provisions for
Use with the Supplies and Services Contracts (July 2010)
available at http://ocp.dc.gov, under Quick Links click on "Required
Solicitation Documents"
U.S. Department of Labor Wage Determination No. 2015-4281, Revision
32 dated December 23, 2024.
Equal Employment Opportunity Employer Information Report and Mayor's
J.3 Order 85-85
available at available at http://ocp.dc.gov, under Quick Links click on
"Required Solicitation Documents"
Department of Employment Services First Source Employment Agreement
J.4 available at http://ocp.dc.gov, under Quick Links click on "Required
Solicitation Documents"
Way to Work Amendment Act of 2006 - Living Wage Notice available at
J.5 http:// ocp.dc.gov, under Quick Links click on "Required Solicitation
Documents"
Way to Work Amendment Act of2006 - Living Wage Fact Sheet available at
J.6 http:/ /ocp.dc.gov, under Quick Links click on "Required Solicitation
Documents"
J.7 Tax Certification Affidavit available at http://ocp.dc.gov, under Quick Links
click on "Required Solicitation Documents"
J.8 Subcontracting Plan (if required by law) available at http://ocp.dc.gov, under
Quick Links click on "Required Solicitation Documents"
First Source Initial Employment Plan (if contract is $300,000 or more)
J.9 available at http:// ocp.dc.gov, under Quick Links click on "Required
Solicitation Documents"