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MURIEL BOWSER
MAYOR
June 12, 2025
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of2010 (D.C. Official Code§
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. 1 to Contract No. DCAM-23-CS-RFP-0027 with GCS, Inc. dba GCS
-SIGAL. If approved, Modification No. 1 will increase the contract's not-to-exceed amount by
$14,895,728.65, from $7,067,522 to $21,963,250.65.
The underlying contract was deemed approved by the Council on December 16, 2024, as CA25-
l l 26, as an early start agreement to complete a preliminary scope of work including the project
schedule, list of long lead items, life safety floor plans, and insurance certificates for the initial
phase of the Barnard Elementary School classroom expansion project.
Under proposed Modification No. 1, GCS Inc. dba GCS-SIGAL will continue to provide the
necessary design-build services required for the Barnard Elementary School classroom expansion
project. The substantial completion date for the project is July 15, 2026.
My administration is available to discuss any questions you may have regarding this contract
modification. In order to facilitate a response to any questions you may have, please contact Delano
Hunter, Director, Department of General Services ("DGS"), or have your staff contact Eric Njonjo,
Acting Chief Procurement Officer, DGS, at (202) 727-2800.
I look forward to the Council's favorable consideration of this contract modification.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
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Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard)
Modification No. 1 to Design-Build Agreement for Barnard Elementary School Classroom
Expansion.
(A) Contract Number: DCAM-23-CS-RFP-0027
Modification No. 1
Contractor: GCS, Inc. dba GCS-SIGAL
Proposed Increased Contract Amount
via Modification No. 1 $14,895,728.65
Total Contract Amount (Final
Guaranteed Maximum
Price (“GMP”)): $21,963,250.65
Unit and Method of Compensation: Progress payments on a monthly basis
Term of Contract: January 16, 2024 (date of execution of the Letter
Contract by the Department of General Services (the
“Department” or “DGS”)) through July 15, 2026
(“Substantial Completion Date”), with an
Administrative Term of March 3, 2027.
Type of Contract: Cost Plus Fixed Fee with a GMP
Source Selection Method: Competitive Request for Proposals
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
N/A
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(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
The Department of General Services (the “Department”) engaged GCS, INC. dba GCS-SIGAL,
(the “Contractor”) to provide Design-Build Services for the Barnard Elementary School Classroom
Expansion, located at 430 Decatur St, NW, Washington, DC 20011 (the “Project). The Project will
be completed in two phases: (i) the Preconstruction Phase; and (ii) the Construction Phase. The
substantial completion of the Project shall occur on or by July 15, 2026.
The Project includes, but is not limited to, the design and construction services required for a fully
modernized facility to increase the capacity of Barnard Elementary School (“Barnard ES”). The
addition will connect to the existing facility to accommodate the square footage required in the
educational specifications . The Project includes full design and construction services for an
approximately 19,000 square -foot addition for Barnard ES. The new addition shall replace the
existing trailers and create a permanent expanded capacity for the school program.
The Contract was deemed approved by the Council on December 16, 2024, as CA25-1126, as an
early start agreement to complete a preliminary scope of work Including but not limited to any
and all design, permitting and construction including, but not limited to, temporary utilities, public
art installation, furniture, fixtures, equipment and coordination, and move-in logistical support for
a fully functional turn-key project.
The Department seeks Council approval to execute the proposed modification to establish the
GMP. If approved, Modification No. 1 will establish the final GMP of $21,963,250.65, thereby
increasing the Contract’s value by $14,895,728.65 (from $7,067,522.00 to $21,963,250.65). As
the proposed Modification No. 1 would increase the Contract value by more than $1 million,
Council approval is required for this contract action.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
The underlying Contract was competitively bid and previously submitted to and approved by the
Council as CA25-1126 on December 16, 2024
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
The award of the Contract was not protested.
(F) A description of any other contracts the proposed contractor is currently seeking or holds
with the District:
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The Contractor is currently involved in several District projects and is in pursuit of many other
District projects. The list of projects is provided as Exhibit A.
(G) The background and qualifications of the proposed contractor, including its o rganization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
The Contractor is based in Washington, DC, and is a Certified Business Enterprise (“ CBE”)
specializing in design- build solutions, preconstruction consultation, project management, and
general contracting. The Contractor caters to a wide array of sectors, including commercial, multi-
family, institutional, foreign missions, education, and historic restoration projects. The Contractor
has spearheaded numerous projects in collaboration with DGS, the Department of Parks and
Recreation, the District of Columbia H ousing Authority, and the District of Columbia Public
Schools.
The Contractor possesses the financial stability to successfully perform the Project and has
provided a staffing plan for the Project, which has been reviewed and approved by the Department.
The Contractor has been determined responsible in accordance with 27 DCMR § 4706.1.
(H) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
The Contractor is a certified business enterprise in accordance with the Act (CBE Number:
LZXR46406122027). Pursuant to D.C. Official Code § 2-218.46 (d-1), the Contractor is required
to submit a detailed subcontracting plan to DSLBD that meets the requirements of D.C. Official
Code § 2-218.46(d) before entering into a guaranteed maximum price; the Contractor submitted a
subcontracting plan as follows:
Contract’s NTE Dollar Value: $21,963,250.65
Subcontracting Requirement %: 35%
Subcontracting Plan Required Dollar Value: $7,506,874.49
CBE Prime Self Perform: $1,471,537.79
Subcontracting Plan Actual Dollar Value: $8,558,853.00
(I) Performance standards and the expected outcome of the proposed contract:
The Contractor is required to provide all design, preconstruction, and construction services, and
other services necessary to substantially complete all phases of the Project no later than July 15,
2026. In general, the Contractor must perform the requirements contained in the Contract and meet
or exceed the performance standards therein. The Contractor is subject to liquidated damages of
$500 per day of delay for failure to timely achieve substantial completion of the Project. The
Contract also provides a disincentive fee of $25,000 for the replacement of key personnel without
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the Department’s prior approval and not as a penalty, but to reimburse the Department for its
administrative costs arising from the Contractor’s failure to provide the key personnel.
(J) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
None.
(K) A certification that the proposed contract is within the appropriated budget authority for
the agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has certified that the proposed Contract’s GMP and NTE
amount are consistent with the Department’s budget and that adequate funds are available in the
Department’s budget in accordance with D.C. Official Code §§ 47- 392.01 and 47- 392.02. The
applicable Fiscal Sufficiency certification accompanies this Council Package.
(L) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The proposed Modification No. 1 has been deemed legally sufficient by the Department’s Office
of the General Counsel, and the Contractor does not appear to have any current pending legal
claims against the District.
(M) A certification that the Citywide Clean Hands database indicates that the proposed
contractor is current with its District taxes. If the Citywide Clean Hands Database indicates
that the proposed contractor is not current with its District taxes, either: (1) a certification
that the contractor has worked out and is current with a payment schedule approved by the
District; or (2) a certification that the contractor will be current with its District taxes after
the District recovers any outstanding debt as provided under D.C. Official Code § 2-
353.01(b):
The Citywide Clean Hands database indicates that the Contractor is in compliance with the
Government of the District of Columbia tax laws and regulations. The applicable Clean Hands
certification for the Contractor accompanies this Council Package.
(N) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
The Contractor has certified that it is current with its federal tax laws.
(O) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.:
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According to DSLBD’s website, the Contractor is a certified Local Business Enterprise, Longtime
Resident Owned Business Enterprise , and Small Business Enterprise . The Contractor’s CBE
Number is LZXR46406122027, with an expiration date of December 31, 2027.
(P) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None.
(Q) A statement indicating whether the proposed contractor is currently debarred from
providing services or goods to the District or federal government, the dates of the debarment,
and the reasons for debarment:
The Contractor is not debarred from providing services to the Government of the District of
Columbia or the Federal Government according to the Office of Contracts & Procurement’s
Excluded Parties List and the Federal Government’s Excluded Parties List.
(R) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
None.
(S) Where the contract, and any amendments or modifications, if executed, will be made
available online:
The Contract award information is available on the Department’s website. A copy of the proposed
modification will be made available on the Department’s website upon approval.
(T) Where the original solicitation, and any amendments or modifications, will be made
available online:
The original solicitation and any amendments were posted on the Department’s website.
(U) (1) A certification that the proposed contractor has been determined not to be in violation of
section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a;
and (2) A certification from the proposed contractor that it currently is not and will not be
in violation of section 334a of the Board of Ethics and Government Accountability
Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official
Code § 1-1163.34a:
Based upon a certification from the Contractor, the Contractor has been determined not to be in
violation of D.C. Official Code § 1-1163.34a; and will not be in violation of D.C. Official Code §
1-1163.34a.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
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Exhibit A
Projects GCS, Inc. DBA GCS-Sigal Is Currently holding With District Agencies (not only DGS):
Contract Number Project Caption
Project Value
1. DCAM-20-CS-RFP-0020 Stead Park Recreation Center $15,301,683
2. DCAM-21-CS-RFP-0010 Dorothy Height Elementary School $66,257,951
3. DCAM-20-CS-RFQ-0002B Texas Avenue Dog Park $962,286
4. DCAM-23-CS-RFP-0004 Congress Heights Recreation Center $999,000
5. DCAM-20-CS-RFQ-0002B DOC Temp Boiler $2,568,100
6. DCAM-20-CS-RFQ-0020 DOC- New Boiler Plant $21,450,000
7. DCAM-23-CS-RFP-0005 Green Elementary School - Modernization $5,995,180
8. DCAM-20-CS-RFQ-0002B /
RFTOP-CS-0035
Deanwood Recreation Center IT Room
Upgrade $94,201
9. DCAM-24-CS-RFP-0004 SE Tennis and Learning Center $990,000
10. DCAM-23-CS-RFP-0027 Barnard Elementary School - Expansion $995,000
11. DCAM-23-CS-RF-0029 Crummell Community Center $4,776,753
Projects GCS, Inc. DBA GCS-Sigal Is Currently Seeking With District Agencies (not only
DGS):
Contract Number Project Caption
Project Value
1. DCAM-24-CS-RFP-0014 Langdon Recreation Center $29,700,000
1101 4th Street, SW
Washington, DC 20024
Date of Notice: May 20, 2025 L0014214091Notice Number:
FEIN: **-***8921
Case ID: 18614324
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
GCS INC
1140 3RD ST NE STE 320
WASHINGTON DC 20002-7899
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Memorandum
To: Delano Hunter
Director
From: Antoinette Hudson - Beckham
Agency Fiscal Officer
Reference: Proposed Modification No. 1 to Contract No. DCAM-23-CS-RFP-0027 Design-
Build Services for Barnard Elementary School Classroom Expansion.
Date: May 29, 2025
Subject: Fiscal Sufficiency Review
In my capacity as the Agency Fiscal Officer of the Department of General Services (the “Department”), I
hereby state that Modification No.1 (GMP Amendment) to the Agreement for Design Build Services for
Barnard Elementary School Classroom Addition (DCAM-23-CS-RFP-0027), with GCS Inc. DBA GCS
SIGAL, in the amount of $14,895,728.65 is consistent with the Department’s current budget and that
adequate funds are available in the budget for the expenditure.
Per the Department of General Services Contracts & Procurement (“C&P”) team, the underlying Contract
was deemed approved by the Council on December 6, 2024, as CA25-1126, with an initial Not-to-Exceed
amount of $7,067,522.00 ($995,000.00 Letter Contract + $6,072,522.00 Early Start Agreement #1).
Per C&P, if approved, the proposed Modification No. 1 in the amount of $14,895,728.65, will increase
the Contract’s NTE amount to $21,963,250.65 ($14,895,728.65+ $7,067,522.00).
The proposed Modification No. 1 in the amount of $ 14,895,728.65 would establish the guaranteed
maximum price (the “GMP”) totaling the Contract NTE amount to $21,963,250.65.
While funding in the amount of $14,069,823.53 is being certified for capital-eligible items only, there
is an ineligible amount of $825,905.12 listed in Exhibit H of the contract modification. See the non -
capital column and associated items. These items are ineligible for capital expenditure, per the District
Capital Guidelines. The goods/services are needed in FY2025 and FY2026. There should be no
purchases, commitments and expenditures for these items, until operating funds are available, via a
purchase order for the same amount. The agency will submit a reverse capital paygo to operating
reprogramming for approval in the fiscal year that the goods/services are needed.
There is $8,367,522.00 in the current approved allotment budget and an additional $ 13,595,728.65 is
pending the FY2026 capital budget load for the Barnard ES capital project – 100221. Per the approved
FY2025 – FY2030 CIP, Barnard ES capital project will receive $13,883,169.00 in FY2026.
The Department of General Services (DGS – Implementing AGY) has $21,963,250.65 in the District of
Columbia Public Schools (DCPS – Owner AGY) cumulative capital budget authority balance.
The DIFS/PASS information is listed below/attached.
Project Number/ Name
Subtask
AY
Fund
Detail
Imp.
Agency
Owner
Agency
RK/PO Amount Comments
100221 -
AM0.SG404C.BARNARD ES
04.01 (BARND.95101.BARNARD
ES.CAP PROJ - PHYSICAL
PLANT (GA0))
N/A 3030300 AM0 GA0 PO702868 $995,000.00 Letter Contract
100221 -
AM0.SG404C.BARNARD ES
04.01 (BARND.95101.BARNARD
ES.CAP PROJ - PHYSICAL
PLANT (GA0))
N/A 3030300 AM0 GA0 PO720865 $6,072,522.00 ESA #1
100221 -
AM0.SG404C.BARNARD ES
04.01 (BARND.95101.BARNARD
ES.CAP PROJ - PHYSICAL
PLANT (GA0))
N/A 3030300 AM0 GA0 RK304410 $1,300,000.00 Proposed Mod #1
FY25 Cap Part of
$14,895,728.65
100221 -
AM0.SG404C.BARNARD ES
04.01 (BARND.95101.BARNARD
ES.CAP PROJ - PHYSICAL
PLANT (GA0))
N/A 3030300 AM0 GA0 RK304413 $12,769,823.53 Proposed Mod #1
FY26 Cap Part of
$14,895,728.65
100221 -
AM0.SG404C.BARNARD ES
04.01 (BARND.95101.BARNARD
ES.CAP PROJ - PHYSICAL
PLANT (GA0))
N/A 3030300 AM0 GA0 RK304414 $825,905.12 Proposed Mod #1
FY26 Operating part
of $14,895,728.65
(A reverse Capital
paygo to operating
reprogramming must
be submitted for
approval to fund).
Total $21,963,250.65
________________________________
Antoinette Hudson Beckham
Agency Fiscal Officer
Department of General Services
GOVERNMENT OF THE DISTRICT OF
COLUMBIA DEPARTMENT OF
GENERAL SERVICES
OFFICE OF THE GENERAL COUNSEL
MEMORANDUM
TO: Tomás Talamante
Director, Office of Policy and Legislative Affairs
FROM: Kristen Walp
Senior Assistant General Counsel
SUBJECT: Legal Sufficiency Certification
Proposed Modification No. 1 to the Design -Build Services Agreement for Barnard
Elementary School Classroom Expansion
Contract Number: DCAM-23-CS-RFP-0027
Contractor: GCS Inc. dba GCS-SIGNAL
DATE: June 4, 2025
This is to certify that this Office has reviewed the above-referenced proposed Modification No. 1
and has found it to be legally sufficient, subject to submission of: (i) any required materials and
Council approval; (ii) Council’s approval of the same; and (iii) a Fiscal Certification issued by the
Department of General Services’ Agency Fiscal Officer.
Please feel free to contact me at (202) 727-2800 with any questions.
_______________________
Kristen Walp
Senior Assistant General Counsel
3924 Minnesota Avenue NE, 6th Floor Washington, DC 20019 | Telephone (202) 727-2800 | Fax (202) 727-7283
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
December 26, 2023
Gabe Oliver
Senior Vice President
GCS, Inc. DBA GCS-SIGAL
1140 Third Street, NE | Suite 320
Washington, DC 20002
Reference: Request for Proposals No. DCAM-23-CS-RFP-0027 (“RFP”)
Design-Build Services for Barnard Elementary School Classroom Expansion
(“Barnard ES”)
Subject: Notice to Proceed and Letter Contract
Dear Mr. Oliver:
We refer to the proposal submitted by GCS, Inc. DBA GCS-SIGAL (the “Contractor” or “Design-Builder”)
in response to the above-referenced RFP. We are pleased to inform you that this work has been awarded to
GCS, Inc. DBA GCS -SIGAL, and if this letter contract (“Letter Contract”) is signed by the Contractor
without modification of any kind, it will serve as a notice to proceed with the work described below. This
notice to proceed is subject to the following terms:
1. Letter Contract. This is a Letter C ontract between the Contractor and the District of Columbia
Government, acting by and through its Department of General Services (“DGS” or the “Department”), and
shall govern our relationship until such time as a final contract is entered into for the work described in the
above-referenced RFP (the “Definitized Contract”); provided, however, that to the extent an issue is not
covered in this Letter Contract, the RFP shall govern. Once the Definitized Contract is execut ed by an
authorized Contracting Officer, this Letter Contract shall automatically be incorporated into and merged into
the Definitized Contract.
2. Scope of Work. The Contractor shall provide Design-Build Services for the Barnard Elementary
School Classroom Expansion project, located at 430 Decatur Street NW, Washington DC 20011, as described
in the Contractor’s Proposal dated October 13, 2023, submitted in response to the subject RFP.
3. Deliverables. In connection with the services provided pursuant to this Letter Contract, the Contractor
shall provide, at a minimum, the deliverables Exhibit C in accordance with the requirements in the RFP and
Form of Contract to the Department’s Program Manager and in the referenced instances to the Contracting
Officer.
In the event that the Contractor fails to timely submit any such deliverable, the Contractor shall pay to the
Department as a disincentive fee in the amount of Seven Thousand Five Hundred Dollars ($ 7,500.00) plus
Five Hundred Dollars ($500.00) per day after receiving written notice from the Contracting Officer of failure
RK268926
3924 Minnesota Avenue, NE, 5th Floor Washington DC 20019 | Telephone (202) 727.2800 | Fax (202) 727-7283
to submit each deliverable. This remedy is cumulative and does not limit any other right or remedy of the
Department under the contract or applicable District law.
4. Not to Exceed Amount. The limit of this authorization is up to $995,000.00 (“Not to Exceed” amount
or “NTE”) , including $929,080.00 for the D esign Fee, $65,920.00 for the Design-Build Fee (including
$40,050.00 for Preconstruction Fee, $11,940.00 for Bonds and $13,930.00 for Insurance), as further
described in the Schedule of the Values Exhibit A. In no event shall the Contractor be entitled to receive
more than the NTE under this Letter Contract unless authorized in advance and in writing by a duly
authorized Contracting Officer. This not -to-exceed amount includes all costs incurred by the Contra ctor in
connection with the work authorized hereby.
5. Construction Phase Compensation . The Contractor understands and agrees that the Department
makes no representation or warranty that the Contractor shall be entitled to serve as the Design-Builder for
the Project. If, however, the Department and the Contractor agree upon a Guaranteed Maximum Price
(“GMP”) and schedule for the Project, the Contractor agrees that it shall be paid a Design Fee of
$1,250,000.00 (including $929,080.00 in Section 4 above) , a Design-Build Fee of $445,000.00 (including
$65,920.00 in Section 4 above) and that the Lump Sum General Conditions Cost shall be $935,000.00. Based
on the schedule and budget set forth in the RFP. The Contractor further agrees to enter into a design -build
agreement that is substantially similar to the Agreement for Design -Build Services issued with the RFP,
subject only to such adjustments as were re quested by the Contractor in its bid and which are agreed to by
the Department.
6. Insurance. At all times while working under this Letter Contract, the Contractor shall maintain
insurance as described in the RFP . All such policies shall be endorsed to add the District of Columbia,
including, but not limited to, its Department of General Services, and the respective agents, employees , and
offices of each as additional insureds. The Contractor must maintain insurance for all of their subcontractors
as described in Exhibit H.
7. Duration. Once signed by the Contractor, the Letter Contract will become effective on the date the
Letter Contract is executed by the Department. This Letter Contract will terminate on the earlier to occur of
the following: (i) the date the Definitized Contract becomes effective; or (ii) July 1, 2024. DGS reserves the
right to terminate this Letter Contract, in whole or specified part, for convenience in the manner described in
Article 5 and Article 6 of the District of Columbia Department of General Se rvices Standard Contract
Provisions General Provisions for Construction Contracts Exhibit B1 and Standard Contract Provisions for
Architectural and Engineering Services Contract Exhibit B2.
8. Billing. All invoices shall be submitted directly to the Department at th e address specified in the
RFP. Purchase Order numbers should be included in all future invoices and accounting records. Properly
prepared invoices with the necessary backup shall be paid within thirty (30) days of receipt. Invoices not
paid by that date shall bear interest in accordance with the Quick Payment Act.
9. Key Personnel. To carry out its duties, the Design -Builder shall provide at least the key personnel
identified in Exhibit F (“Key Personnel”), who shall carry out the functions identified in Exhibit F. Among
other things, the Key Personnel shall include:
A - Key Personnel of the Contractor:
(i) Project Manager, (ii) Superintendent, and (iii) Project Executive.
3924 Minnesota Avenue, NE, 5th Floor Washington DC 20019 | Telephone (202) 727.2800 | Fax (202) 727-7283
B - Key Personnel of the Architect/Engineer
i. Project Manager (ii) Project Architect; (iii) Principal in Charge; (iv) Lead Mechanical Engineer;
and (v) Lead Envelope Consultant.
It is contemplated that these Key Personnel will work from the design stage, purchasing and throughout the
bulk of the fieldwork. The Design -Builder’s obligation to provide adequate staffing is not limited to
providing the Key Personnel but is determined by the needs of the Project. If any of the Key Personnel
becomes unavailable to perform services in connection with the Letter Contract due to death, disability , or
separation from the employment of the Design -Builder or any affiliate of the Design -Builder, then the
Design-Builder shall promptly notify the Department’s Contracting Officer and propose a replacement
acceptable to the Department. The Department shall be entitled to complete information before approving
such replacement. Certain members of the Design-Builder’s Key Personnel shall be subject to a replacement
fee for their removal or reassignment by the Design-Builder.
10. ProjectTeam. The Design -Builder shall utilize the Department’s current project management
software, ProjectTeam, to submit any and all project documentation required to be provided by the Design -
Builder for the Project, including, but not limited to: (i) requests for information; (ii) submittals; (iii) meeting
minutes; (iv) invoices/applications for payment (full package including all forms required by DGS); (v)
certified payrolls (in addition to upload via LCP Tracker); (vi) drawings and specification s; (vii) GMP and
any Submissions that require approval by the Council of the District of Columbia; (viii) punch list; and (ix)
other project documents as may be designated by the Department.
Electronic storage and transmission of information via the ProjectTeam system shall be compliant with the
provisions of the Document Security section of these General Requirements.
11. Invoice Submittal. The Contractor shall create and submit payment requests in an electronic format
through the DC Vendor Portal, https://vendorportal.dc.gov. The Contractor shall submit proper invoices on
a monthly basis. To constitute a proper invoice, the Contractor shall enter all required information into the
Portal after selecting the applicable purchase order number which is listed on the Contractor’s
profile. Properly prepared invoices with the necessary backup shall be paid within thirty (30) days of
receipt. Invoices not paid by that date shall bear interest in accordance with the Quick Payment Act. For
assistance with the registration process call (202) 741-5200 or visit http://vendorportal.dc.gov to submit an
inquiry.
12. Purchase Order Number. This Letter Contract will become ef fective on the date the Letter Contract
is executed by the Department. The Department’s Contracting & Procurement Division will issue a purchase
order number and will be sent in a separate cover. That number should be included in all future invoices and
accounting records. In the event that you do not obtain a purchase order number please contact Omer Nawazy
via omer.nawazy@dc.gov directly to obtain this number.
13. Ownership and Use of Documents. All documents and work products prepared by the Contractor
shall become the property of the Department upon the payment of invoices submitted under the Letter
Contract.
14. Trade Work/Site Control . Unless otherwise directed by the Department, the Contractor shall not
perform any trade work or take control of the site. Any authorization to proceed with trade work will include
appropriate provisions relating to compliance documents (first source employment agreement, Department
of Small and Local Business Development (DSLBD)), bonds, insurance, and sa fety procedures. At a
minimum, however, the Department’s Standard Contract Provisions for Construction shall apply. In addition
3924 Minnesota Avenue, NE, 5th Floor Washington DC 20019 | Telephone (202) 727.2800 | Fax (202) 727-7283
to the requirements set forth in any such subsequent authorization, prior to executing this Letter Contract ,
the Contractor shall provide the Department’s Contracting Officer with certificates evidencing insurance, a
payment and performance bond having a penal value equal to the then value of the Letter Contract and the
Contractor’s agreement of indemnity. In the event the Contractor fails to provide the Department with such
certificates of insurance, the agreement for indemnity or bond, the Department may withhold any subsequent
payment until such documents are provided.
15. Entire Agreement; Modification. This Letter Contract, along with the Standard Contract Provisions,
(Exhibit B1 – Architectural & Engineering Services and Exhibit B2 – Construction Services) supersede all
contemporaneous or prior negotiations, representations, course of dealing, or agreements, either written or
oral. No modifications to this Letter Contract shall be effective against the Department and unless made in
writing signed by the Dep artment. Notwithstanding the provisions of this Section 15, nothing herein shall
limit the Department’s ability to unilaterally modify this Letter Contract.
16. Davis Bacon Act Wage Determination . The Contractor agrees that the work performed under this
Letter Contract shall be subject to the Davis Bacon Wage Determination as set forth in Exhibit D in effect
at the time of Letter Contract execution by the Department.
17. Living Wage Act. The Contractor agrees that the work performed under this Letter Contract shall be
subject to the Living Wage Act in effect at the time of Letter Contract execution by the Department. As such,
the Contractor and its subcontractors shall comply with the wage reporting requirements imposed by the act
as set forth in Exhibit G.
18. Performance And Payment Bonds . The Contractor agrees to post a payment and performance
bond having a penal value equal to the Agreement amount at the time the Agreement is executed. The
Design-Builder will be required to post an updated payment and performance bonds to reflect the
GMP Amendment amount Exhibit E.
19. Campaign Finance Reform Act. Prior to the execution of this Contract, the Design -Builder shall
complete and submit to the Department a completed Campaign Finance Reform Act Self-Certification Form,
Exhibit I, pursuant to D.C. Official Code § 1-1161.01.
20. Nonprofit Fair Compensation Act of 2020, D.C. Code § 2-222.01 et seq.
20.1 Nonprofit organizations, as defined in the Act, shall include in their rates the indirect costs incurred in
the provision of goods or performance of services under this contract pursuant to the nonprofit organization's
unexpired Negotiated Indirect Cost Rate Agreement (NICRA). If a nonprofit organization does not have an
unexpired NICRA, the nonprofit organization may elect to instead include in its rates its indirect costs:
(1) As calculated using a de minimis rate of 10% of all direct costs under this contract;
(2) By negotiating a new percentage indirect cost rate with the awarding agency;
(3) As calculated with the same percentage indirect cost rate as the nonprofit organization negotiated with
any District agency within the past 2 years; however, a nonprofit organization may request to renegotiate
indirect costs rates in accordance with 2.13.2; or
(4) As calculated with a percentage rate and base amount, determined by a certified public accountant, as
defined in the Act, using the nonprofit organization's audited financial statements from the immediately
preceding fiscal year, pursuant to the OMB Uniform Guidance, and certified in writing by the certified public
accountant.
1/16/2024
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ConractNo.DCAM-23-CS-RFP.0027loprovideDesignBuildServicesforBamardElementarySchoolClassroomExpansioniherebymodiedatows+.GuaranteedMaximumPrice,TheContractNo,OCAW.23-CS-RFP.0027DesignBudServicesBamardElementarySchoo|ciassroomExpansionsmosiedoestablishheContractsGuaranteedMaximumPriceGMP")inheamountofTwentyOneMilion,nineHundredSheyThreeThousand,TwoHundredFiftyDollarsandSatFiveCents($2,963250.65)erthetorsoflatiachmentAhereto.TheConractvalueisthereforeincreasedby$14805,728.65tom$7,06722.0to$21,963,25065 Pre-lapprovalbytheDepartmentsrequirestousathecueallowanceIstednExiBIBofheGMPamendment(AtachmentA)TheictalvalueotisMosicatinis$14,895,728.6,whichincludes$14,069,823.53frcapta-aliblecostsand$85,90512froperatingJoss.ThePurchaseOrder(PO)willbeissuedwthaNotto-Exceed(NTE)amourof$14,089,823.83,richcorrespondsothecapitalletzteporton.Theremainingbalanceof$825,005.12foroperatingcostswilbeIssuedunderaseperatePurchaseOrderuponfundJavaiablty.SeoExibItHforteIstoftemscalegorzedundernon-capialexpendituresNopurchases,commen,oexpencturestrtheseamsshallbemadeunithooperatingfundsareavalableadthocrespondingPOfr$825,005.12sissued.
2.Release:1ismususlyagreedthatnexchangeforbisMosteationandotherconsiderations,theContractorharbyrloases||waives,setts,andholdstheDeparmenthaniossfromanyandallactualorpotentalclaimordemandsfordelays,csruptons|Jadaitonalwork,adctonalme,adatonelcostcorvatextensions,compensatonsoFlabilyundranytheory,whetherKrownlinkrow,thetteContractormayhavenowornthefueagains!heDeparmentaigfromroutof,asaconsequenceoresultofrelatingoonanymannerconnectedwithtsModifcatontheeboverelerencedProjectandtheCorotWork
5.Terms&Conditions:AlotherTermsandCondtonsromainunchanged.
[SANaveanTeolSerTipo) [aCNaraCoraacngOarGabeOliver PetrHoneyLonge
(Continuation)
Contract Number Page of Pages
DCAM-23-CS-RFP-0027 2 of 2
5. Contract Recap:
Contract (ESA 1) Executed: 1/10/2025 $7,067,522.00
Modification No. 1 (GMP) $14,895,728.65
Total Price 21,963,250.65$
Modification No.
Modification No. 1
-1-
DESIGN-BUILD AGREEMENT
FOR
BARNARD ELEMENTARY SCHOOL CLASSROOM EXPANSION
BY AND BETWEEN
THE DEPARTMENT OF GENERAL SERVICES
AND
GCS, Inc. DBA GCS-SIGAL
CONTRACT NUMBER: DCAM-23-CS-RFP-0027
-2-
PROJECT INFORMATION
A. PROJECT SUMMARY
1. Project Name:
Design-Build Services for Barnard
Elementary School Classroom Expansion
2. Project Address: 430 Decatur Street NW, Washington DC
20011
3. Agreement Type: Design-Build with Guaranteed Maximum
Price
4. Client Agency: District of Columbia Public Schools
(“DCPS” or “Client Agency”)
5. Design-Builder: GCS, Inc. DBA GCS-SIGAL
6. Agreement Amounts:
i. Initial NTE: $7,067,522.00
ii. Project Budget: $19,000,000.00
7. Design-Builder Compensation:
i. Design Fee (including
Construction Administration): $1,250,000.00
ii. Design-Build Fee: $445,000.00
a. Base Design-Build Fee: (60% of
Design-Build Fee ) $267,000.00
b. At-Risk Design-Build Fee: (40%
of Design-Build Fee) $178,000.00
iii. Lump Sum General Conditions
Cost: $935,000.00
iv. Owner-Directed Allowances:
a. Permit Allowance (including the cost for
DOB’s Velocity Program), $400,000.00;
b. Utility Allowance, $200,000.00;
c. Public Space Improvements Allowance,
$100,000.00;
d. Stormwater Green Infrastructure
Allowance, $250,000.00
v. Preconstruction Fee (15% of the
Base Design-Build Fee) $40,050.00
-3-
vi. Contingency: To be determined at GMP
8. Liquidated Damages: $2500.00 per day
9. Disincentive Fee for Failure to
Timely Submit Deliverables:
$7,500.00 plus $500.00 per day, per
deliverable
10. GMP Basis Project Documents
Submission Date: March 2025
11. Substantial Completion Date: July 15, 2026
12. Final Completion Date: December 15, 2026
13. Administrative Term Expiration
Date: February 15, 2027
14. Letter Contract:
Period of Performance
From January 16, 2024 (date of execution
of Letter Contract) through July 15, 2026
(Substantial Completion Date)
NTE Amount: $995,000.00
15. GMP Basis Project Documents Design Development Documents
16. Key Personnel Replacement: $25,000.00 per replacement
17.
Assumptions and Clarifications Refer to Exhibit W: Concept
Design, Schematic Design, and
Design Development Milestone
Requirements
-4-
DESIGN-BUILD AGREEMENT
BARNARD ELEMENTARY SCHOOL CLASSROOM EXPANSION
DCAM-23-CS-RFP-0027
THIS AGREEMENT (“Agreement” or “Cont ract”) is made by and between the
DISTRICT OF COLUMBIA GO VERNMENT (the “District” ), acting by and through its
DEPARTMENT OF GENERAL SERVICES (the “Department” or “DGS”), and GCS, Inc.
DBA GCS-SIGAL a company duly organized under the laws of the District of Columbia, and
with a place of business at 1140 Third Street, NE, Suite 320 (the “Design-Builder” or
“Contractor” and collectively with the Department, the “Parties”).
RECITALS
WHEREAS, the Department issued a Request for Proposals dated September 6, 2023
(the “RFP”) to engage a design-builder to prepare a design for and to construct and complete the
work at Barnard Elementary School (“Barnar d ES”) Classroom Expansion located at 430
Decatur Street NW, Washington DC 20011 (the “Project”); and
WHEREAS, the Department intends to impleme nt the Project through a design-build
approach. The scope of work for the Project will be divided into two phases: (i) the design and
preconstruction phase; and (ii) the construction phase; and
WHEREAS, the Department requires that the Project be completed no later than July 15,
2026 (“Substantial Completion Date”); and
WHEREAS, the Design-Builder sub mitted a proposal entitled “Design-Build Services
for Barnard Elementary School Classroom Ex pansion” dated October 13, 2023 to provide
design-build services for the Project; and
WHEREAS, the Department retained the Desi gn-Builder to provide design-build
services for the Project, which is to include design, preconstruction, and construction services
for Barnard Elementary School Classroom Expansion;
WHEREAS, the Design-Builder will provide the architectural, engineering, construction,
and related services necessary to complete the Project, subject to the terms and conditions set
forth in this Agreement; and
WHEREAS, the Department has retained the se rvices of a program manager (the
“Program Manager”) to advise it concerning the Project; and
WHEREAS, the Department has established a budget and the Design-Builder will
conduct its work in accordance with an underlying budget for the Project, which includes but is
not limited to all design fees, hard and soft cons truction costs, fees, general conditions of the
-5-
Design-Builder, and allowances, including an allowance for the maintenance of the school and
grounds per the maintenance and operations plan until achieving Final Completion (such budget,
the “Project Budget”); and
WHEREAS, the Department and the Design-Builder entered into a letter contract dated
January 16, 2024 (the “Letter Contract”) pursuant to which the Design-Builder was authorized
to proceed with certain design, preconstructi on, abatement, and demo lition services in
furtherance of the Project.
NOW, THEREFORE , the Department and Design-Buil der, for the consideration set
forth herein, mutually agree as follows.
-6-
DEFINITIONS
Section 1.1. Administrative Term.
The Agreement shall have an administrative te rm (the “Administrative Term”) that runs
from the effective date of the notice to proceed to the Administrative Term Date set forth in the
Project Information Section above. In addition, within this time the Design-Builder shall execute
and submit a Final Release of Liens and Claims in a form and format required by a Contracting
Officer (“CO” or “Contracting Officer), inclusive of providing the Department with a complete
set of any product manuals (“O&M”) and traini ng videos, if applicab le. The Administrative
Term is established for the sole purpose of pe rmitting the Department’s Office of the Chief
Financial Officer to process payments in the event any payments become due. Notwithstanding
the foregoing, nothing herein sh all be construed to extend the Substantial Completion Date;
extend the Final Completion Date; or, limit the Department’s ability to assess liquidated damages
thereon.
Section 1.2. Agreement.
The terms “Agreement” or “Contract” shall mean this entire, integrated agreement
between the Department and the Design-Builder w ith respect to the Project, consisting of this
document and the Exhibits thereto, including but not limited to the Standard Contract Provisions
(Construction Contracts and Arch itectural/Engineering Services Contracts), the construction
documents released for the Design-Builder’s use and any change orders, contract modifications
or change directives that have been executed by the Department.
Section 1.3. Client Agency.
The governmental or quasi-governmental entity, represented by the Department,
requesting the Project.
Section 1.4. Construction Documents.
The final Drawings and Specifications, as prepared, sealed by the Design-Builder’s
architect in accordance with th e law, and issued by the Desi gn-Builder for the purpose of
obtaining bids from potential trade subcontractors and material suppliers for use in constructing
the Project.
Section 1.5. Construction Phase Services.
Services provided throughout the construc tion phase during which the Design-Builder
shall carry out the bulk of the construction and manage the co mpletion of the design for the
Project, including construction administration services.
Section 1.6. Cost of General Conditions.
The Cost of General Conditions shall mean the lump sum amount the Design-Builder is
entitled to recover for general conditions and is further descri bed in Section 8.2 of this
Agreement.
-7-
Section 1.7. Contract Documents.
The term “Contract Project Document(s)” refers to one or more components of the Project
documents that comprise the Agreement betw een the Department and the Design-Builder,
including any modifications or changes thereof, the drawings and specifications, and any
addenda to the RFP issued thereto.
Section 1.8. Design and Preconstruction Phase Services.
The services to be provided under Article 3 constitute the design & preconstruction phase
services to be performed by the Design-Builder.
Section 1.9. Drawings.
The drawings are the graphic and pictorial po rtions of the Contract Project Documents,
wherever located and wherever issued, showing the design, locations, a nd dimensions of the
Work, generally including plans, elevations, sections, details, schedule, and diagrams.
Section 1.10. Final Completion.
The point at which Substantial Completion has been achieved, all punch list items noted
at Substantial Completion have been completed and all Project documents the Design-Builder is
required to deliver to the Department as a condition to receiving final payment have been
delivered.
Section 1.11. Final Completion Date.
The date established in the Agreement by which the Design-Builder shall achieve Final
Completion. The Final Completion Date may be modified only by Change Order or Change
Directive in accordance with the Agreement.
Section 1.12. Fully Complete.
To undertake all of the Work necessary to fu lly construct and comp lete the Project and
execute all tasks necessary to obtain the final certificate of occupancy for the Project from the
District of Columbia; submit final lien releases from the Design-Builder and Subcontractors and
material suppliers; complete all punch list items to the Department’s approval and sign-off; and
cause all representations, warrant ies, and guarantees to be honored and otherwise fulfill all of
the requirements set forth in the Agreement.
Section 1.13. Guaranteed Maximum Price or GMP.
The maximum amount, including, but not limited to, the design-build fee and the Cost of
the Work, that will be paid to the Design-Builder to Fully Complete the Project as set forth in
Article 4. The Guaranteed Maximum Price (“GMP”) may be modified only by Change Order,
Contract Modification, or Change Directive in accordance with the Agreement. The GMP shall
be established in the GMP Amendment.
Section 1.14. Hazardous Material.
Hazardous Material includes but is not limited to, any to xic substance or hazardous
chemical defined or regulated pur suant to federal, state, or local laws relating to pollution,
-8-
treatment, storage or disposal of waste, or protection of human health or the environment. Such
laws include, without limitation, the comprehensive environmental response, Compensation and
Liability Act, the Resource Conservation and Recovery Act, the Clean Water Act, the Clean Air
Act, and laws relating to emission, spills, leaks, discharges, releases or threatened releases of
toxic material. The term Hazar dous Materials shall also include petroleum and petroleum bi-
products.
Section 1.15. Notice to Proceed.
A written notice to proceed, signed by the Depa rtment’s Contracting Officer, directing
the Design-Builder to proceed with the Project or any portion of the Project (“Notice to Proceed”
or “NTP”).
Section 1.16. Project Schedule.
The schedule for the Project (“Project Schedule”) agreed upon by the Department and the
Design-Builder. Such schedule shall include a baseline schedule as updated periodically by the
Design-Builder, approved by the Department. The Project Schedule shall not be changed except
by a Contract Modification, Change Order or Change Directive issued by the Department’s CO
or Contracting Officer. The Project Schedule shall be in a form and contain such detail as may
be agreed upon by the Parties.
Section 1.17. Self-Performed Work.
The parties hereby agree that “Self-Perform ed Work” means and shall encompass trade
work performed by employees of (1) the Design-Bu ilder; (2) any entity that is a partner or
member of the entity comprising the Design-Builder; (3) any entity that controls, is controlled
by, or is under common control with the Design-Builder; or (4) any entity that controls, is
controlled by, or is under common control with any entity that is part of the Design-Builder.
Self-Performed Work is distinguished from trade work performed by subcontractors unaffiliated
with the Design-Builder or the entities of which the Design-Builder is comprised.
Section 1.18. Services.
The services to be provided pursuant to the Agreement which shall include the Design &
Preconstruction Phase Services an d the Construction Phase Services necessary to deliver the
Project.
Section 1.19. Specifications.
The Specifications are that portion of the C ontract Project documen ts consisting of the
written requirements for materials, equipm ent, construction systems, standards and
workmanship for the Work, and performance of related services.
Section 1.20. Standard Contract Provisions.
The District of Columbia Department of General Services Standard Contract Provisions,
General Provisions (Construction Contracts and Architectural/Engineering Services Contracts),
as amended, is attached hereto as Exhibit J and incorporated herein.
-9-
Section 1.21. Subcontractor.
Any person, natural or legal, to whom the Design-Builder delegates the performance of
any portion of the Work required by the Agreement. The term “Subcontractor,” used without a
qualifier, shall mean a subcontract or in direct contractual priv ity with the Design-Builder.
“Subcontractors at all tiers” shall mean not only those Subcontractors in direct contractual privity
with the Design-Builder and not the Department, but al so those performing Work pursuant to
sub-subcontracts, and so on. “S ubcontractors” shall include bot h those who are retained to
perform labor only and those who ar e retained both to perform labor and to supply material or
equipment. “Subcontractors” shall also include design professionals who are not the Design-
Builder’s employees and to whom the Design-Builder delegates any part of its responsibilities
under the Agreement, except that references to “trade Subcontractors” shall exclude design
professionals.
Section 1.22. Substantial Completion.
Substantial Completion shall mean that al l of the following have occurred: (1) the
construction and installation work have been completed with only minor punch list items
remaining to be completed; (2) the Project ha s obtained a Department of Buildings (“DOB”)
Certificate of Occupancy, and the final DOB Certification of Occupancy shall be received within
thirty (30) days of Substantial Completion; (3) all other required permits or approvals have been
obtained; (4) all Operation a nd Maintenance Manuals have b een finalized, submitted, and
approved, and must be submitted to the Department six months prior to Substantial Completion;
(5) required trainings per Turnover Manual have been scheduled with in thirty (30) days of the
Substantial Completion Date; the Design-Builde r shall provide final vi deotaped recordings
within thirty (30) days of the Substantial Completion Date; (6) Draft Warranties have been
submitted and approved; (7) the Project has obtained DC Department of Health approval of the
kitchen and health suite; (8) the Project site has been deep cleaned and cleared of any debris; (9)
the Project is ready for the Department and Client Agency to use it for its intended purpose; (10)
all equipment, supplies, materials and items to be installed have been installed in accordance
with the manufacturer’s specifications and indu stry standards and have undergone and passed
the requisite testing and inspections; and (11) commissioning is complete, and a final punch list
is documented with completion dates established. “Minor punchlist items” are defined for this
purpose as items that, in the aggregate, can be completed within sixt y (60) days without
interfering with the Department or Client Agency’s normal use of the Project.
Section 1.23. Substantial Completion Date.
The date established herein by which the Design-Builder shall achieve Substantial
Completion. The Substantial Completion Date may be modified only by Change Order, Contract
Modification, or Change Directive in accordance with the Agreement.
Section 1.24. Work.
The term “Work” refers to any and all work done in the performance of the services
necessary, at any and all phases of the Agreement, to Fully Complete the Project.
-10-
GENERAL PROVISIONS
Section 2.1. Letter Contract
The Parties acknowledge that certain of the investigation, design, and preconstruction
activities described in Article 3 of this Agre ement were performed pursuant to the Letter
Contract between the Parties dated January 16, 2024. Pursuant to the terms of the Letter
Contract, upon execution of this Agreement by the Department (the “Agreement Effective
Date”), the Letter Contract shall automatically be incorporated into and shall merge into and be
superseded by this Agreement. The Parties agree that any services provided or work performed
pursuant to the merged Letter C ontract, and prior to the Agreement effective Date, shall be
governed by the terms and conditions of this Agreement.
Section 2.2. Term and Termination
The period of performance under this Agreem ent shall commence from the date of
execution of the Letter Contract by the Depart ment and shall terminat e upon the expiration of
the Administrative Term or upon termination by the Department pursuant to Articles 5 and 6 of
the Standard Contract Provisions (Construction Contracts) and Article 8 of the Standard Contract
Provisions (Architectural & Engineering Services Contracts).
Section 2.3. Relationship of Parties.
The Design-Builder accepts the relationship of trust and confidence established with the
Department by this Agreement, and covenants with the Depart ment to furnis h the Design-
Builder’s reasonable skill and judgment and to cooperate with the Program Manager in
furthering the interests of the Department. The Design-Builder shall use its best efforts to
perform the Work and complete the Project in an expeditious and economical manner consistent
with the interests of the Depa rtment. The Department shall endeavor to promote harmony and
cooperation among the Department, Design-Builder , Program Manager, and other persons or
entities employed by the Departme nt for the Project. In pe rforming its duties under this
Agreement, the Design-Builder shall at all times use the standard of care used by Design-
Builders that construct projects similar to the Project in type, size, and scope in large, urban
areas. Whenever the term “competent” is used herein to describe the Design-Builder’s actions
or duties, that term shall refer to the level of competence customarily possessed by those Design-
Builders that construct projects similar to the Project in type, size, and scope in large, urban
areas.
Section 2.4. Confidentiality of Information
The Design-Builder shall assure and keep all information and data obtained throughout the
performance of the Project whether related to the Agreement, the Work in all of its aspects, the
Department, and the Department’s employees confidential, during and following the term of the
Agreement and shall not use the information in connection with any other matters; nor shall it
disclose any such information to any other pers on, firm or corporation, unless disclosure is
required pursuant to a court order, subpoena or other regulatory authority. The Design-Builder
shall not be divulged of confidential information without the individual’s and the Department’s
-11-
written consent and only in accordance with District or Federal laws, codes and regulations. The
Design-Builder and any Subcontractors who utilize, access, or store personally identifiable
information as part of the performance of this Agreement are required to safeguard this
information and immediately notif y the Department of any breach or suspected breach in the
security of such information. The Design-Bu ilder and all Subcontractors shall allow the
Department to both participate in the investig ation of incidents and exercise control over
decisions regarding external reporting. The Design-Builder, Subcontractors, and their respective
employees working on this Project may be required to sign a confidentiality statement.
Section 2.5. Project Description.
The Design-Builder shall provide design-build services required for Barnard Elementary School
Classroom Expansion, located at 430 Decatur Street NW, Washington, DC 20011. The Project
includes full design and construction services for an approximately 19,000-square-foot addition
for Barnard ES. The new addition shall replace the existing trailers on-site and create a
permanent expanded capacity for the school program. The De sign-Builder shall design and
construct a classroom addition th at will connect to the existing facility to accommodate the
square footage required in the Educational Sp ecifications (“Ed Specs(s)” or “Educational
Specifications”) to bring it in line with the District of Colu mbia Public Schools (“DCPS”) Ed
Specs.
Barnard students and staff will not be swinging off-site, so the existing trailers shall remain in
place until the school can be relocated to the new addition. Once the school is in the new addition
the Design-Builder shall remove the existing trailers onsite and restore the site as useable
outdoor program space for the Barnard staff and students. During construction all activities shall
be safely and securely separated from the active school and shall not have a negative impact on
their operations. Operations maintained include accommodating staff parking, student pick-up
and drop-off, regular deliveries, food services deliveries, and trash/recycling services for the
school. There is an active project to construct a new playground under a separate contract, and
the new playground will be substantially complete and the original playground removed prior to
award of this Project. The Design-Builder shall avoid designing an addition in the location of
the new playground and maintain safe access to this location from the school.
Generally, the Design-Builder’s responsibilities sh all include, but will not be limited to the
following:
a) To confirm the design and construction of the Project in accordance with the RFP
Documents, including all applicable attachments.
b) To provide all design, constr uction, and construc tion management serv ices necessary to
implement the goals of the Project, inclusiv e of, but not limited to, the following: civil,
architectural, electrical, stru ctural, and mechanical design services as required for the
Project; construction management services inclusive of budgeting, value engineering
(“Value Engineering”), scheduling, Project phasing, Project adminis tration, management,
and coordination of subcontract ors. Design scope shall also include full design and
-12-
specifications, with a minimum of two options for basis-of-design for each of the furniture,
fixtures, and equipment (“FF&E”) for GMP pricing.
c) To conduct subsurface investigation work if and as required for the Project.
d) To furnish and provide all materials, mana gement, personnel, equipment, hazardous
material abatement, supervision, labor, and other services necessary to complete the Project.
e) To provide the necessary design, consultants, and documentation for all permitting, zoning,
historic preservation, and US Commission of Fine Arts approvals.
f) To provide move coordination and logistics support for the Project.
The Design-Builder shall provide the Depa rtment with a GMP based on the Design
Development Documents. The District anticipa tes an early start agr eement (“ESA”), and a
subsequent GMP package shall follow this Ag reement. The process by which the GMP will be
formed is more fully described in this Agreement. Construction and construction administration
services for early authorized work may also occur.
During the Construction Phase, the Design-Builder shall construct the Project and provide
construction administration services. During the Construction Phase, the Design-Builder shall
be required to cause the Work to be completed in a manner consistent with the design documents
and phasing plan approved by the De partment and shall provide all labor, materials, insurance,
bonds, and equipment necessary to fully complete the Project in accordance with the drawings,
specifications, Project Schedule, and Project Budget that are issued for the Project. The Design-
Builder shall be respons ible for paying for and obtaining a ll necessary permits and to pay all
necessary fees for utility connections and the like.
Section 2.6. Program Manager.
The Department has engaged a Program Manager to provide certain program management
functions. Such Program Manager shall, at all times, be acting solely for the benefit of the
Department, not th e Design-Builder. The Design-Builder hereby acknowledges and agrees
that only a duly authorized and designated Contracting Officer shall have the authority to
issue Change Orders, Contract Modifications, or Change Directives on the Department’s
behalf. As of the date that this Agreement is executed, the Department’s duly authorizing
Contracting Officers are set forth in Exhibit I.
Section 2.7. General Description of Design-Builder’s Duties.
Generally, the Design-Builder shall perform th e services in a professional, workmanlike
manner. The Design-Builder shall supply and furnis h at the location where the Work is to be
performed all design service, labor, materials, equipment, tools, servic es, and supervision and
shall bear all items of expense necessary to complete and satisfactorily perform this Agreement,
except such items that the Department, in this Agreement, specifically agrees to supply or furnish
to or for the use of Design-Builder. Any labor , materials, equipment, tools, services, or
supervision not specifically described in this Agreement but which may be fairly implied as
required thereby or necessary to properly complete the Work, shall be deemed within the scope
of work (“Scope of the Work”) and shall be provided by the Design-Builder at Design-Builder’s
sole expense.
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The Design-Builder will be required to wo rk with the Department and the Project
stakeholders through a collabora tive design process to advan ce the programmatic educational
specifications (“Educational Specifications” or “Ed Specs”) to a fully realized Project in
accordance with the available Project budget. The Design-Builder will be required to engage in
extensive pre-design and preconstr uction efforts to ensure that the design is developed in a
manner consistent with the Department’s goals for the Project (e.g., programmatic, budgetary,
schedule and quality); to develop a comprehensive Project phasing; to solicit competitive trade
bids for the construction work and to deve lop an acceptable guaranteed maximum price and
corresponding scope and schedule for the work, and to implement the requisite construction and
other work necessary no later than the Substantial Completion Date. The Design-Builder will be
required to provide move coor dination and logistics support. The Design-Builder shall be
responsible for all items of cost except for those items set forth in Section 9.7 of this Agreement
and will be required to provide a “turn-key” Project ready for occupancy by District of Columbia
Public Schools (“DCPS” or “Client Agency”).
Section 2.8. Warranties and Representations
1. All disclosures, representations, warranties, and certifications the Design-
Builder makes in its proposal in response to the RFP shall remain binding
and in effect throughout the term of the Agreement. The Design-Builder
reaffirms that all such disclosures, representations, warranties, and
certifications are true and correct.
2. If any disclosure, representation, wa rranty or certification the Design-
Builder has made or makes pursuant to the RFP or the Agreement,
including, without limitation, representations concerning the Design-
Builder’s construction or design expe rience and qualificat ions, claims or
litigation history or financial condition, is materially inaccurate, that shall
constitute a material breach of the Agreement, entitling the Department to
any and all available remedies.
3. The terms and conditions of this S ection 2.8 shall apply during both the
Design & Preconstruction and Construction Phases.
Section 2.9. Responsibility for Agents and Contractors.
At all times and during both the Design & Preconstruction and Construction Phases, the
Design-Builder shall be responsible to the Department for any and all acts and omissions of the
Design-Builder’s agents, employe es, Subcontractors, Sub-Subcont ractors, material suppliers,
laborers, and agents and empl oyees of the Subcontractors, Sub-Subcontractors, material
suppliers, and laborers performing or supplying Work in connection with the Project.
Section 2.10 Building Information Modeling. Building Information
Modeling (“BIM”) is required to be used throug hout the lifecycle of the Project, including all
Project phases from Project planning and concept design through construction, as-built, and into
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facilities management. The BIM requirements are provided as Exhibit S. It is expected by the
Department that all team member s are to be committed to the us e of BIM in the Project, share
their ideas of BIM expertise w ith the team, provide BIM data as requested by other team
members, look for cost savings and schedule improvements during the entire Project duration,
and endeavor to leave as a legacy a fully update d, as-built, facility management ready building
information model.
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DESIGN-BUILDER’S DESIGN & PRECONSTRUCTION SERVICES
Section 3.0 Preconstruction Services.
During the design and preconstruction phase, the Design-Builder, in consultation with
the Department, shall (i) develop a conceptual plan and cost estimates; (ii) develop a draft final
conceptual site plan/response and cost estimate; (iii) prepare and submit soft and hard copies of
the complete set of 35% Schematic Design Docume nts; (iv) prepare and submit soft and hard
copies of the complete set of 60% Design Development Documents, Specifications and Design-
Builder’s cost estimate and schedule; (v) prepare soft and hard copies of the complete set of 95%
Construction Documents, Specifications and Desi gn-Builder’s cost estimate and schedule; (vi)
review existing condition asse ssment and recommendation, a nd (vii) obtain all necessary
building permits to support the Project Schedule.
Without limiting the generality of the foregoing, during the Preconstruction Phase, the
Design-Builder shall: (i) work with its Archit ect and any design consultants to advance the
design for the Project in consultation with the Client Agency, the Department, and its Program
Manager; (ii) obtain bids from trade subcontractors to perform the work described in the Design
Development Documents and provide bid tabulati ons to the Department; (iii) engage in any
Value Engineering and scoping exercises necessary to return the cost of the work to the Project
Budget; (iv) engage in preconstruction activities, including identifying any long-lead items; (v)
develop a GMP proposal for the Project; and (vi) enter into a GMP for the Project. Throughout
the Design & Preconstruction Phase, the Design- Builder shall schedule and attend regular
meetings with the Department, the Progr am Manager, and th e Design-Builder’s
Architect/Engineer.
Section 3.1. Design and Preconstruction Phase Initial Deliverables
Section 3.1.1. Building System Assessment. If requested by the Department, within
fourteen (14) days after the Preconstruction NTP is issued, the Design-Builder shall conduct an
assessment report of the buildi ng systems and submit a written report to the Department that
assesses whether the existing building systems can accommodate the new space or if additional
systems need to be added as part of this m odernization. Such a report shall take into
consideration the nature of this Project and the proposed Educational Specifications. This report
shall assess all of the buildings key systems, including, but not limited to, HVAC, kitchens, roof,
windows, electrical, lighting, audio visual equipment, intercom, fire alarms, and plumbing.
Section 3.1.1.1 Baseline Schedule. Within ten (10) days after the Preconstruction NTP is
issued, the Design-Builder shall prepare and s ubmit a Baseline Schedule for the Project (the
“Baseline Schedule”). The Baseline Schedule sha ll be subject to review and approval by the
Department, and the Design-Builder shall incorporate such adjustments to the Baseline Schedule
as may be requested by the Depart ment. The Baseline Schedule sh all be prepared in a critical
path method (“CPM”) in a sufficient level of detail to permit the De partment and the Design-
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Builder and any other affected parties to properly plan the Project. The Baseline Schedule shall
show: (i) key design milestones an d bid packages; (ii) release da tes for long-lead items; (iii)
release dates for key subcontract ors; and (iv) Substantial a nd Final Completion Dates. The
Baseline Schedule shall include durations and logic ties for all relevant Project activities. The
Baseline Schedule must also be submitted in Primavera 6 native format and shall be updated by
the Design-Builder, at a minimum, on a bi-weekly basis. In addition to the bi-weekly Project
schedule, a weekly 3-week look ahead schedule shall be required.
The Project schedule is attached hereto as Exhibit B.
Section 3.1.1.2 Concept Design. No later than 12 weeks af ter the Preconstruction NTP
is issued, the Design-Builder shall prepare and submit a proposed concept design the Ed Spec.
As part of the concept design phase, the Department requests three (3 ) concept options or
alternatives. Each of the concept designs shall contain at least the level of detail contemplated in
industry best practices for a concept design. The design submittal shall specifically identify any
deviations from the Educational Specifications and shall explain the rationale and cost
implications associated with such deviation. The Department shall have the right to disapprove
the concept design submittal for any reason. Following review of the concept design submissions
by DCPS and the Department, the Department shall approve a final concept design. The Design-
Builder shall revise the concept design submis sion as necessary to incorporate comments,
feedback and other direction provided by DC PS and the Department. The Design-Builder’s
pricing shall assume that such revisions will be required, and such revisions shall not entitle the
Design-Builder to additional compensation. The requirements for the Concept Design are as
referenced in Exhibit W.
Section 3.1.1.3 Preliminary Budget Estimate. Concurrently with the delivery of the
concept design, the Design-Builder shall submit a detailed cost estimate of the proposed design
(such estimate, the “Preliminary Budget Estimate”). With regard to building systems (i.e. roofs,
doors, HVAC, security, IT, etc.), the Preli minary Budget Estimate shall be prepared on a
“system” basis that identifies the key building sy stems or functions and allocates an estimated
cost for each such system. The Design-Build Fee, the general conditions cost, and contingencies
shall be broken out in separa te line items. The primary pur pose of the Prel iminary Budget
Estimate is to aid the Department and the Client Agency in understanding the costs associated
with key elements of the Project to better prioritize and manage the use of the funding allocated
to this Project. All estimates shall be broken out into three categories: renovation, new
construction, and site work, where applicable.
Section 3.1.1.4 Baseline Budget and Program. The Department shall provide the
Design-Builder with a baseline budget and program and comments on the concept design. Such
approval shall be provided (or signed by) th e Department’s Deputy Director for Capital
Construction (the “Deputy Director”). In th e event the Design-Builder does not receive such
approval within fourteen (14) days after submitting the Preliminary Budget Estimate, it shall so
advise the Program Manager (“PM”), the Deputy Director, and the Contracting Officer in writing
of such failure and request direction. If the De sign-Builder fails to provide such notice, the
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Design-Builder will be proceeding at its own risk and will be responsible for any redesign costs
associated with budget revisions.
Section 3.1.1.5 Construction Management Plan. The Design-Builder shall submit a
draft of its construction management and proj ect phasing plan (“Construction Management
Plan”) within fourteen (14) da ys after the Preconstruction NTP is issued to include, but is not
limited to, noise control, hours fo r construction and deliveries, tr uck routes, trash and debris
removal plan, traffic, and parking control, communications procedures, emergency procedures,
quality control procedures, dus t control, public street cleani ng and repair, planned occupancy
of public ways, erosion control, tree protection plan, vibration monitoring, existing and adjacent
building surveys plan, temporary fi re protection measures, Projec t signage, pest control,
construction staging plan, and construction logistics plan.
Section 3.1.1.6 Disincentive Fee for Failure to Timely Provide Deliverables. The
Design-Builder acknowledges that the Department is engaging the Design-Builder to provide an
extensive level of preconstruction support services to minimize the potential for cost overruns,
schedule delays, or the need for extensive Value Engineering/re-design late in the Project and
that the deliverables required under this Section 3.1 are key to identify the value of such services.
In the event the Design-Builder fails to deliver any of the deliverables required in Section 3.1
(and unless such failure is the result of any event of Force Majeure), the Design-Builder shall be
subject to a disincentive fee in the amount of Seven Thousand Five Hundred Dollars ($7,500.00)
plus Five Hundred Dollars ($500) per day after receiving written notice from the CO of failure
to submit such deliverables.
Section 3.1.1.7 Additional Preconstruction Services. In addition to those items
enumerated above, the Design-Builder shall pr ovide such preconstruction services as are
necessary to properly advance the Project. These services shall include, but are not limited to,
scheduling, estimating, shop-drawings, the ordering of long-lead materials, condition
assessments, conservator studies, archeolo gical studies, recommended testing, additional
geotechnical testing, and monitoring of historic assets.
Section 3.1.2 (Reserved)
Section 3.1.3 Design Services; Design Reviews.
The Design-Builder shall meet with the repr esentatives of the Department and Client
Agency throughout the Design & Preconstruction Ph ase as the design progresses in order that
these representatives and other stakeholders can have input in and approve the design direction
at appropriate times. The Design-Builder shall ensure that the design is developed in a manner
consistent with the Project budget, i.e., designed-to-budget, as well as the programmatic
requirements set forth and attached hereto as Exhibit A and the Department’s other requirements
for the Project. The Project shall be designe d in such a way so as to achieve, at a minimum,
LEED for SCHOOLS – GOLD principles. All De sign Documents shall be prepared by the
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Design-Builder’s duly licensed architects and en gineers. The GMP basis documents and all
interim design submissions shall be subject to review and approval by the Department, and the
Design-Builder shall be required to revise these Project documents to address concerns raised
by the Department and/or other Project stakehol ders and such revisions shall not entitle the
Design-Builder to an increase in the Design Fee.
Section 3.1.3.1 Design Management. During the Design and Preconstruction Phase, the
Design-Builder, in consultation with the Depa rtment, shall (i) deve lop conceptual plan
and cost estimates; (ii) deve lop a draft final conceptual site plan/response and cost
estimate; (iii) prepare and submit soft and hard copies of the complete set of 35%
Schematic Design Documents; (iv) prepare and submit soft and hard copies of the
complete set of 60% Design Developmen t Documents, Specifications and Design-
Builder’s cost estimate and schedule; (v) prepare soft and hard copies of the complete set
of 95% Construction Documents, Specifications and Design-Builder’s cost estimate and
schedule; (vi) review existing condition assessment and recommendation, and (vii) obtain
all necessary building permits to support the Project Schedule.
Without limiting the generality of the fore going, during the Preconstruction Phase, the
Design-Builder shall: (i) work with its Arch itect and any design c onsultants to advance
the design for the Project in consultation with the Client Agency, the Department, and its
Program Manager; (ii) obtai n bids from trade subcontractors to perform the work
described in the Design De velopment Documents and prov ide bid tabulations to the
Department; (iii) engage in any Value Engi neering and scoping exercises necessary to
return the cost of the work to the Project Budget; (iv) engage in preconstruction activities,
including identifying any long- lead items; (v) develop a GMP proposal for the Project;
and (vi) enter into a GMP for the Project. Throughout the Design & Preconstruction Phase,
the Design-Builder shall sche dule and attend regul ar meetings with the Department, the
Program Manager, and the Design-Builder’s Architect.
Between the time the Preconstruction NTP is issued and the time the GMP is accepted by
the Department, the Design-Builder shall us e commercially reasonable best efforts to
ensure that: (i) the design evolves in a manner that is consistent with the Department’s
budget and programmatic requirements, as the same were defined and established by the
Department at the end of the concept design; (ii) the design work is properly coordinated;
and (iii) the required design deliverables are produced on or before the dates contemplated
in the Project Schedule. As part of this undertaking, the Design-Builder shall provide the
following:
Section 3.1.3.1.1 Schematic Design. The Design-Builder shall prepare a schematic
design for the Project that is a logical development of the a pproved concept design
and is consistent with the Department ’s schedule, budget and programmatic
requirements. The schematic design shal l contain at least the level of detail
contemplated in industry best practices fo r a schematic design. The design submittal
shall specifically identify any deviations from the approved concept design and shall
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explain the rationale, cost, and time implications associated with such deviation. The
Department shall have the right to disapprove the schematic design submittal for any
reason. The Design-Builder shall provide main tenance and repair cost services for
major design components and mechanical, electrical and plumbing (“MEP”) systems
selected at the schematic design phase, which includes conducting a 40-year life cycle
cost analysis, which includes a detailed list of replacement costs, maintenance costs,
an estimate of repair costs, anticipated ener gy costs, and a list of other relevant life
cycle costs.
Following a review of the schematic design submission by DCPS and the Department,
the Design-Builder shall make revisions to the schematic design submission as
necessary to incorporate comments, feedback, and other directions provided by DCPS
and the Department. The Desi gn-Builder’s pricing shall assume that such revisions
will be required, and such revisions shall no t entitle the Design-Builder to additional
compensation. The requirements and tasks for the Schematic Design are as referenced
in Exhibit W.
Section 3.1.3.1.2 Schematic Budget Estimate Update. Concurrent with the
submission of the schematic design, the Design-Builder shall submit a budget update.
The budget update shall be submitted in the same format as the preliminary budget
estimate and shall show variations from the preliminary budget estimate. The Design-
Builder shall include a cost estimate a nd value engineering analysis, and detailed
recommendations for Project savings (even if the Project is not over budget). To the
extent the budget update s hows an overrun fro m the approved budget, the Design-
Builder shall submit value engineering (not scope reductions, but true value
engineering that allows the design to m eet all Project require ments within budget)
suggestions that would return the Project to budget. Only the Department shall have
the authority to increase th e Project budget, and absent such direction, the Deign-
Builder shall proceed on the assumption that the budget remains as originally directed
by the Department.
Section 3.1.3.1.3 Constructability/Sole Source/Long-Lead Time Memorandum.
Concurrently with the Schematic Design Budget Estimate, the Design-Builder shall
prepare a memorandum identifying key construc tion concerns related to the Project.
Such memorandum shall: (i) assess the constr uctability issues related to the Project,
including site logistic s; (ii) identify any items wher e the design is predicated on a
single manufacturer and, if so, identify at least two (2) comparable products; and
(iii) identify any long-lead delivery items that could a dversely affect the schedule
contemplated in this RFP. To the extent any such long-lead items are identified, the
memorandum shall make recommendations for addressing such items.
Section 3.1.3.1.4 Entitlements. The Design-Builder shall prepare, as part of the
design and pre-construction phase, such materials and make such presentations as are
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necessary to obtain the required land use and entitlement approvals. Approvals may
be required from but not limited to (i) the Office of Zoning, (ii) Office of Planning
(OP), and (iii) the Commission of Fine Arts (CFA).
Section 3.1.4 Design Development Phase & Early Release Packages.
The Design-Builder shall prepare a set of Design Development Documents that is a
logical development of the approved sche matic design and is c onsistent with the
Department’s schedule, budget and progr ammatic requirement s. The Design
Development Documents shall contain at least the level of detail contemplated in
industry best practices for Design Developm ent Documents. The design submittal shall
specifically identify any deviations from the approved schematic design and shall explain
the rationale and cost implic ations associated with such deviation. The Design-Builder
shall include a cost estimate and Va lue Engineering Analysis and Detailed
Recommendation for Project savings (even if the Project is not over budget). The Design-
Builder shall provide maintenance and repair cost services, which include conducting a
40-year life cycle cost analysis, which incl udes a detailed list of replacement costs,
maintenance costs, an estimate of repair costs, anticipated energy costs, and a list of other
relevant life cycle costs. The Design-Build er shall further refi ne and expand upon the
Maintenance and Operations Plan that was submitted in the Schematic Submission. The
Department shall have the right to disapprove the Desi gn Development Documents
submittal for any reason.
Section 3.1.4.1 Design Development Submission. The Design-Builder shall prepare the
design development submission for review and comment by the Client Agencies and the
Department. Such design development submissi on shall include the elements and information
listed below:
The design development submitta l shall include at least, but not limited to, the following:
a) Detailed and dimensioned plans, wall sections, building sections, and
schedules;
b) Draft Specifications for materials, systems, and equipment;
c) Complete code compliance analysis and drawing;
d) Space-by-space equipment layouts for key spaces. As part of the design
development phase, the Design-Builder and/or the Design-Builder’s architect
and any design consultants shall confer with representatives from DCPS and
the Department regarding these layouts to confirm that they are acceptable to
DCPS;
e) A final design and layout for FF&E;
f) An interior finishes schedule;
g) Preliminary designs for all buildi ng system upgrades, including low
voltage/AV/IT. With regard to H VAC systems, the submission should
include (i) a detailed desc ription of the proposed m echanical systems; (ii)
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their general layout, including ‘Si ngle-Line Diagrams’ (aka ‘Riser
Diagrams’); and (iii) any required lo ad calculations. The HVAC design
solution would also include prelimin ary layouts of other major components
of the HVAC system, including the type and location of energy recovery units
(“ERUs”), variable air volume (“VAV”) boxes, condensing units, and any
related system appurtenances.
h) Updated LEED scorecard;
i) Present the design to CFA, OP, HPO, and other regulatory agencies as
required;
j) Register the Project with the U.S. Green Building Council (“USGBC”) to
obtain LEED certification and pay all registration fees;
k) Register the Project with ILFI or U.S. Green Buildings
l) Register the Project with the International Well Building Institute (“IWBI”)
for WELL Gold Certification
m) Participate in SIT Meetings and community meetings as required by
DGS/DCPS;
n) Coordinate with the DC HPO and other agencies, commissions, groups, etc.,
as required to assess and determine historic and/or archeological significance
and requirements. Attend meetings and hearings if necessary;
o) Respond in writing to all DCPS and DGS comments on plans;
p) Prepare a presentation and provide a minimum of three (3) presentation
boards for each community meeting and present/display onsite. Presentation
boards shall be in full color and include at least four (4) 3-D renderings;
Presentations shall also include a digital slide presentation;
q) Coordinate final utility plans as required;
r) Act as scribe for all design-related m eetings. Distribute meeting minutes to
all attendees;
s) Baseline Schedule monthly updates in the format set forth in the RFP; and
t) Prepare and submit one (1) electronic copy in PDF of Design Development
Documents including detailed specifications, Cost Estimate, and schedule to
the District staff for review and approval. (60% plan review). Components to
include, but are not limited to:
i. Site plans, paving layouts, traffi c circulation, lighting, signage, and
utilities;
ii. Floor plans, Structural, Civil, Ar chitectural, mechanical, electrical,
and plumbing (“MEP”), Fire Protection and landscaping, etc.;
iii. Exterior elevations, rendering and color palette;
iv. Building sections and details as required;
v. Interior elevations, casework and millwork elevations as required;
vi. Playground equipment, if applicable;
vii. Stormwater management;
viii. Foodservice or other equipment as required;
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ix. LEED Information as appropriate;
x. WELL Score Card;
xi. Final Draft of the “Percent for Art” Public Art Package to be used as
the scope for the Artists’ RFP;
xii. Cost Estimate;
xiii. Value Engineering analysis and detailed recommendation for Project
savings (even if the Project is not over budget);
xiv. Energy Report that includes all re commended strategies applicable
to achieving the energy consumption goals (EUI requirements);
xv. Maintenance and Operations Plan; and
xvi. Quality Control Plan.
Section 3.1.4.2 Early Release Packages/ Long Lead Materials/Abatement &
Demolition.
Section 3.1.4.2.1 Abatement & Selective Demolition. Once the concept design
has been approved, the Department may release the Design-Builder to commence
hazardous material abatement and interior demolition, or other early activities, as
applicable. It is envisioned that this work may be released in advance of the GMP.
Section 3.1.4.2.2 Long Lead Materials. The Department will release funding
for long-lead items once the Schematic Design Documents have been approved.
If the Design-Builder believes an earlier release is required in order to meet the
Project Schedule, it shall advise the Department and make a recommendation as
to the requested release date. Any decisi on to authorize an early start shall be
made by the Department in its sole and absolute discretion.
Section 3.1.4.2.3 Permits. The Design-Builder shall be responsible for preparing
and submitting all of the re quired permit applications that are necessary to
complete the Project. The Design-Build er shall develop a list of the required
permits and shall track the progress of all such permits through the review
process. The Design-Builder shall update the Department with the status of each
permit that is required fo r the Project. The Design-Builder shall engage such
permit expediters as the Design-Builder de ems necessary or appropriate in light
of the Project’s schedule. The Design-Builder shall participate in DOB’s Velocity
accelerated plan reviews and permit approval program as part of the permit
allowance included in this Contract. The Design-Builder shall provide the
resources necessary to support these requirements.
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Article 4 - FORMATION OF GMP PROPOSAL
Section 4.1. General.
During the Design & Preconstruction Phase, the Design-Builder shall cause the Design-
Builder’s Architect to prepare the GMP Basis Project Documents. Based upon the GMP Basis
Project Documents, the Design-Builder shal l propose a GMP (referred to as the “GMP
Proposal”) which shall be submitted in accordance with this Article. The Design-Builder
acknowledges and understands that the GMP Basis Project Documents will be incomplete at the
time it submits its GMP Proposal. Although complete construction Project Documents will not
be available and many details will not be shown on GMP Basis Project Documents or will
otherwise need to be adjusted, the GMP proposed in the Design-Builder’s GMP Proposal shall
be intended to represent the Design-Builder’s offer for the Final Completion of the Project. If
the Design-Builder’s GMP Proposal is acceptable to the Department, it shall be memorialized in
form of an amendment to this Agreement (such amendment, the “GMP Amendment”). Such
amendment shall be in the form of Exhibit L attached hereto.
As part of the GMP Amendment, the Design-Builder shall certify that the GMP
established thereby (i) contains sufficient amounts to perform all Work necessary for the Final
Completion of the Project; and (ii) contains su fficient amounts to provide and construct any
items or facilities that are not contained in the GMP Basis Project Documents, but which are
necessary for a fully functioning facility that meets the programmatic requirements established
for the Project. The Design-Builder will further covenant and agree in the GMP Amendment that
it will perform all of the construction work nece ssary for the Final Completion of the Project,
including, without limitation, aspects of the Work that are not shown on the GMP Basis Project
Documents, but which are a logical development of the design intent reflected in the GMP Basis
Project Documents, for an amount not to exceed the GMP.
4.2 Review of GMP Basis Project Documents.
The Department has selected the Design-Builder, in large part, because of its special
expertise in constructing simila r projects. Before submitting its Guaranteed Maximum Price,
the Design-Builder shall review the GM P Basis Project Documents for accuracy,
constructability, and completeness and shall bring such deficiencies to the attention of the
Department and shall cause its Architect to address any such deficiencies. To the extent that any
such deficiencies in the GMP Basis Project Do cuments could have been identified by such
review by a competent Design-Builder, such defici encies shall not be the basis for a change in
the GMP or delaying the Project Schedule.
4.3 Contingency.
The Cost of the Work shall include a conti ngency, which shall be a sum established by
the Department and the Design-Builder to cover, among other things costs necessary to address
scope expansion that is a logical development of the design, issues arising from or as a result of
deficiencies in the GMP Basis Project Do cuments and other costs which are properly
reimbursable as Cost of the Work but not the basi s for a Change Order, such as costs that were
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not reasonably foreseeable as of the effective da te of this Agreement, including such items as
emergencies, unforeseeable changes in market co nditions for materials or labor, or subsurface,
soils or site conditions that were neither known nor reasonably discoverable as of the effective
date of the Agreement (the “Contingency”). During the Construction Phase, the Design-Builder
shall keep the Program Manager an d the Contracting Officer inform ed as to the status of the
Contingency and shall, at a minimum: (i) advise the Program Manager and Contracting Officer
when draws reach 3% upon the contingency in a timely manager; and (ii) provide the Program
Manager and Contracting Officer with running status of the Contingency balance at least once
every two (2) weeks.
4.4 Trade Bids.
4.4.1 Subcontractors and Suppliers; Bidding Procedures. During the
Design & Preconstruction Phase, the Design-Builder shall seek to develop subcontractor
interest in the Project. Within fifteen ( 15) days after the completion of the schematic
design, the Design-Builder shall provide to the Department for its review and approval a
written submission on the proposed bidding proce dures. Such procedures shall include:
(i) a list of proposed trade packages; (ii) a list of trade subcontractors that will be invited
to bid on each such package; and (iii) a narrative description of the process. At least three
(3) potential subcontractors shal l be identified for each trad e package. A copy of this
deliverable must be submitted to both the Program Manager and the Contracting Officer.
In the event the Department does not appr ove the proposed bidding procedures within
fifteen (15) days after its receipt, such pr ocedures shall be deemed approved unless the
Department advises that such is still under review.
4.4.2 Bidding. Following the Department’s approval of the Design
Development Documents, the Design-Builder shall manage the trade bidding process in
accordance with the approved bidding procedures and shall use commercially reasonable
best efforts to solicit at least three (3) qualified and bona fide bids for each trade package
that has an expected value in excess of One Hundred Thousand Dollars ($100,000). Trade
packages shall not be parceled, split or divided to avoid the $100,000 threshold. In
addition to the information normally required in such bids, the Design-Builder shall also
require subcontractors to provide an estimate of the percentage of labor hours performed
in completing the subcontracted work which will be performed by District residents. The
Design-Builder shall carefully document its procedures for making available bid packages
to potential bidders, the contents of each bid package, discussions with bidders at any pre-
bid meetings, bidders’ compliance with bid re quirements, all bids received, the Design-
Builder’s evaluations of all bids, and the basis for the Design-Builder’s recommendation
as to which bidders should be chosen. Th e Department shall be afforded access to all
such records at all reasonabl e times so that, among other th ings, it may independently
confirm the Design-Builder’s adherence to all requirements set forth in the Agreement,
including, without limitati on, affirmative action require ments and subcontracting
requirements.
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4.4.3 Bid Tab. As part of the negotiations leading up to the GMP, the Design-
Builder shall provide to the Department tabulations of the trade bids solicited and copies
of all trade bids. In general, the bid tab shall be presented in a tabular format that compares
the bids received and any othe r relevant information (i.e. exclusions, past performance
history, etc.). The bid tabul ation shall include scope assessments and identify required
leveling of the trade submitted. To the extent that the Design-Builder’s award
recommendation is based on scoping adjustments, the Design-Builder shall clearly
identify the scoping adjustment and the need for such adjustments. Such bid tabulation
shall include LSDBE utilization information in addition to price and other information.
Such bid tabulations as well as copies of the bids shall be submitted to the Department’s
Program Manager. The Design-Builder repres ents and warrants that the bid tabs so
submitted shall fairly represent the results of the subcontractor bidd ing process and that
the Design-Builder shall not misrepresent any such data to the Department or its Program
Manager.
4.5 Value Engineering.
Based on the trade bids received, the Design-Builder shall prepare a written report
of suggested Value Engineering strategies necessary to reconcile the costs of constructing
the Project Budget, if necessa ry. The Design-Builder shall meet with the Department’s
representatives to discuss any Value Engineer ing and changes in the scope necessary to
ensure that the Department’s schedule and programmatic requirements are met and that
the budget is not exceeded. The Design-Builder shall cause the Design-Builder’s
Architect to implement and price any approved Value Engineering strategies.
4.6 Basis of Guaranteed Maximum Price.
Based on the trade bids, the Design-Build er shall submit a GMP proposal to the
Department. The GMP Proposal shall include the following elements:
a) A list of drawings, specifications, addenda, general, supplementary, and other
conditions on which the GMP is based.
b) A list of unit prices and allowance item s and a statement of their basis. The
Design-Builder shall include the following allowances: Permit Allowance
(including cost for Department of Buildings’ (“DOB”) Velocity Program)
($400,000.00), Utility Allowance ($200,000.00), Public Space Improvements
Allowance ($100,000.00), and a Stormwater Green Infrastructure Allowance
($250,000.00).
c) Assumptions and clarifications made in preparing the GMP Proposal, noting
in particular any exclusions. The assu mptions and clarifications shall take
precedence over the drawings and specifi cations. The Design-Builder shall
prepare a separate memorandum that hi ghlights any differences between the
then approved drawings and the modifications made in the assumptions and
clarifications. Such memorandum shall specifically address any changes in
the Project aesthetics, functionality or performance.
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d) The proposed GMP, including a statemen t of the detailed cost estimate
organized by trade categories, allowances, contingency, and other items and
the fees that comprise the GMP.
e) An update to the Project’s schedule to which the Design-Builder will agree to
be bound. This update shall be prepared in the same level of detail and in the
same manner as the Baseline Schedule, and without any change to the
Substantial and Final Completion Dates unless approved by the Department’s
Contracting Officer.
f) A subcontracting plan setting forth the names and estimated dollar volume of
the work that will be performed by LSBDEs, as certified by the Department
of Small and Local Business Development, upon which the GMP is based.
g) A summary of Capital Cost vs Operating Cost Eligibility.
h) A list of additive alternates or deductive alternates with defined executable
dates, if any.
i) GMP and any Council Package cost estimate summary shall be broken down
into three categories as applicab le: New Construction, Renovation and
Sitework.
j) Each GMP may include an agreed upon sum as the Design-Builder’s
Contingency and the Owner contingency, each of which shall be identified as
a separate line item in the GMP's Schedule of Values.
A. Construction contingency
i. The Design-Builder’s Contingency shall be utilized to compensate
for the increased cost of the Work incurred by the Design-Builder due to
unforeseen circumstances relating to construction of that Project which
resulted in an unavoidable increase in costs, except when deemed the
responsibility of the Department in accordance with this Contract. If the
Design-Builder fails to include all of the required scope of work in the
bid packages, Design-Builder Contingency may be used to purchase the
omitted scope, until the Design-Builder’s Contingency balance reaches
zero or until the balance equals the anticipated subcontractor
modifications. All requests to use the Design-Builder’s Contingency
shall be submitted as a Request for Change Order ("RCO"). Charges to
the Design-Builder’s Contingency sh all not become due and payable
until the RCO is approved in writ ing by the Departme nt’s Contracting
Officer and becomes a Change Orde r. If the Design-Builder’s
Contingency reaches zero, any cost overruns or charges that could have
been charged to the Design-Builder’s Contingency shall be the sole
responsibility of the Design-Builder.
ii. If bids are received below the a pplicable line items in the GMP,
the surplus will be added to the De sign-Builder’s Contingency for that
Project. If bids exceed the applicable line items in a GMP, the deficiency
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will be charged to the Design-Builde r’s Contingency for that Project,
however, such events shall not because to increase the GMP.
iii. Once all subcontracts anticipated by a GMP have been awarded,
including any self-performed work, the Department may require the
Design-Builder to reduce the Desi gn-Builder’s Contingency to an
amount as agreed to by the parties to reflect the Design-Builder’s risk
from that point in the Project forward.
iv. Upon Final Completion of the Project, any remaining Design-
Builder’s Contingency, if any, shall be reduced to zero by a Contract
Modification and the Design-Builder shall have no entitlement to the
balance.
B. Owner contingency
i. The Department retains the righ t to increase the GMP in lieu of
charging any cost to the Department’s Contingency. Any unused
Contingency, whether Department Contingency or the Design-Builder
Contingency, shall be reconciled to a zero balance via a Contract
Modification upon Final Completion.
ii. When the Design-Builder proposes to use the Department’s
Contingency, the Design-Builder sh all prepare an RCO, identifying the
amount sought to be charged to the Department’s Contingency, the
reasons why the amount should be charged to that Contingency, and
demonstrating to the satis faction of the Department that the costs to be
incurred are necessary for the Work and are the responsibility of the
Department. At all times, the Design-Builder shall avoid and mitigate
Department Contingency costs whenever possible. Before payment or as
part of an audit, the Architect and the Department shall have the authority
to verify the actual costs incurred. No costs may be charged to the
Department’s Contingency until the RCO is approved in writing by the
Department and becomes a Change Order.
iii. The Owner contingency shall be an amount, determined by the
Department, which will be available to compensate the Design-Builder
for the increased Cost of the Work incurred by the Design-Builder due to
a Contract Modification or to other increases in the Cost of the Work
which the Department determines, in its sole discretion, is its
responsibility. The Department may increase, decrease or eliminate the
Owner contingency at any time.
4.7 Department Review of GMP Proposal.
The Design-Builder shall meet with the Department to review the GMP Proposal and the
written statement of its basis. In the event that the Department discovers any inconsistencies or
inaccuracies in the information presented, the Department shall promptly notify the Design-
Builder, who shall make appropriate adjustments to the GMP Proposal, its basis, or both.
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4.8 Department Acceptance of GMP Proposal.
The Department and the Design -Builder shall meet to nego tiate the terms of the GMP
Proposal. If the GMP Proposal is acceptable to the Department, the Department shall submit the
resulting GMP Amendment for review and approval by the Council for the District of Columbia
(the “Council”) in the event it exceeds the previously approved not-to-exceed limit established
in the Agreement by more than $1 million. In such an event, the GMP shall not be effective until
so approved and executed by the Parties.
4.9 GMP Amendment.
In the event, that an acceptable GMP Proposal is not developed and a GMP Amendment
is not executed, the Agreement will be terminat ed. In the event the Ag reement is terminated
pursuant to this Section, the Department shall be free to use any of the Project documents and
information developed through the date of termination to retain a new contractor to complete the
Project. In such an event, the Design-Builder shall only be entitled to Fifty percent (50%) of the
Preconstruction Fee.
4.10 Assignment Upon Failure to Reach GMP.
In the event that the Department and the Design-Builder are unable to agree upon a GMP,
the Department shall have the right to termin ate this Agreement, and if requested by the
Department, the Design-Builder shall assign any trade subcontracts and its agreement with the
Design-Builder’s Architect to the Department upon such terms and conditions and at the time
requested by the Department. In such an even t, the Design-Builder shall forfeit fifty percent
(50%) of the Preconstruction Fee.
4.11 Certification.
As part of the GMP Proposal submitted in accordance with this Article, the Design-
Builder agrees to specifically acknowledge and declare that the Contract Project Documents are
sufficiently complete to have enabled the Desi gn-Builder to determine the Cost of the Work
therein in order to enter into the GMP Amendment and to enable the Design-Builder to agree to
construct the Work outlined therein in accordance with applicable laws, statutes, building codes
and regulations to the best of Design-Builder’s knowledge, and otherwise to fulfill all its
obligations hereunder. The Design-Builder shall further acknowledge that it has visited the site,
examined all conditions affecting the Work, is fully fa miliar with all of the conditions thereon
and affecting the same, and, has carefully examined all drawings and specifications provided to
it.
Section 4.12 Preconstruction Phase Deliverables.
The deliverables set forth in Exhibit C are required during the Preconstruction Phase. In
the event that the Contractor fails to provide any deliverable so listed, and unless such failure
is the result of any event of Force Majeure, the Contractor shall pay to the Department a
disincentive fee for each deliverabl e that is not timely submitted as set forth in Article 13 of
this Contract after receiving written notice from the Contracting Officer of failure to submit
such deliverable.
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Section 4.13 Unsafe Materials and Hazardous Materials
4.13.1. The Contractor shall not bri ng, spill or rele ase onto the site asbestos,
Polychlorinated biphenyls (“PCBs”), or any other Hazardous Ma terial that is not customarily
used in a facility of the type and similar to the Project, and shall brin g to the Department’s
attention any specification of such Hazardous Materials in the design documents. If the
Contractor believes that anythi ng in the Agreement would require that it use or bring onto the
site asbestos, PCBs, or any H azardous Material that is not cu stomarily used in a facility
of the type and similar to the Project, it shall immediately inform the Department and seek
direction before proceeding.
4.13.2. The Contractor shall abate Hazardous Ma terials on the site as necessary to
complete the Work contemplated by this Agreement. The Contractor shall comply with all
laws, including, wit hout limitation, the re quirements of the Environmental Protection Agency
(“EPA”) and all jurisdictional agencies as well as all laws relating to safety, health welfare,
and protection of the environm ent, in removing, treating, en capsulating, passivating, and/or
disposing of Hazardous Materials, including, but not limited to, re moval, treatment,
encapsulation, passivation, and/or disposal of the Hazardous Material s. If any notices to
governmental authorities ar e required, the Contractor shall also give those notices at the
appropriate times. The Contr actor shall ensure abatement subcontractors and disposal sites are
appropriately licensed and qualified.
4.13.3. The Contractor shall be entitled to sub mit a Change Request in accordance with
Article 4 of the Standard C ontract Provisions (Construction Contracts) in the event the
Contractor encounters Hazar dous Materials beyond those contemplated in the Contract
Documents.
4.13.4. The Contractor shall keep detailed r ecords documenting Work done so that the
Department may independently veri fy compliance with all laws, the number of units actually
removed, treated, and/or disposed of, and the appropriate unit price(s) applicable to the Work
Page 30 of 121
Article 5 - CONSTRUCTION PHASE
5.1 General.
The Construction Phase shall not commence until the Department issues a NTP for
Construction Phase Services. The Design-Builder shall, thr ough Subcontractors or, with the
written consent of the Department, with the De sign-Builder’s own forces, perform all of the
Work necessary to construct the Project so that it is complete, safe, and properly built in strict
accordance with the approved Construction Proj ect documents and the other requirements of
this Agreement. Without limitation, the Design-Builder shall provide all of the labor, materials,
tools, equipment, temporary services, and faci lities necessary to complete the Project in
accordance with the drawings, sp ecifications, Schedule, and B udget that are issued for the
Project. The Design-Builder shal l be responsible for paying fo r and obtaining all necessary
permits and to pay all necessary fees for utility connections. The Work shall be carried out in
a good and workmanlike, first-class manner, a nd in a timely fashion. All materials and
equipment to be incorporated into the Proj ect shall be new and previously unused unless
otherwise specified by the Department and shall be free of manufacturing or other defects.
Section 5.1.1 Construc tion Administration. The Design-Builder, through its
Architect/Engineer, shall provide constructio n administration services to support the
construction phase of the Project. The Work shall include, but is not necessarily limited to, the
following:
a. Manage all aspects of the Project.
b. Manage weekly progress meetings. Site visits are included in the Design-Build Fee.
c. Provide completed Quality Control checklists for implementation of the Project.
d. Review and process shop drawing submissions, RFIs, etc.
e. Prepare meeting notes and records of decisions/changes made.
f. Conduct pre-closeout inspections.
g. Review closeout documents for completeness, such as As-Built Drawings based on
the Contractor’s red line drawings and/ or coordinated set developed during the
subcontractor coordination pr ocess. As-Built Drawings should be transmitted to
DGS in hard copy, PDF, CAD, and BIM formats.
5.1.2 Unrenovated Portions of the Structure. In constructing the Project, the Design-
Builder shall ensure that unrenovated portions of existing structures, if any, including, but not
limited to, the mechanical, plumbing, electrical systems, and other building systems are not
adversely affected. All unrenovated portions of the structures should function, at a minimum,
at the level of functionality that existed immediately prior to the construction of the Project. If
any unrenovated portion of the Project functions at a lower level of functionality as a result of
the Design-Builder’s Work, the Design-Builder shall be back-charged the costs incurred by the
Department in addressing the decreased functionality.
5.2 Design Completion.
5.2.1 Mid-Point Construction Project Document Review. Based on the approved
Design Development Documents and any approve d Value Engineering, the Design-Builder
shall prepare a set of Construction Documents. It is contemplated that the Construction
Documents will be issued in several different sets (i.e. architectural, electrical, mechanical,
Page 31 of 121
structural, etc.). As each such set reaches a point where it is approximately fifty percent (50%)
complete, the Design-Builder shall prepare and s ubmit a progress printing to the Department
for its review and comment.
5.2.2 Construction Project Document Review & Coordination. The Design-Builder
shall complete each of the Construction Documents packages in a manner that addresses the
concerns raised by the Department during the review contemplated in Section 5.2.1 for such
package. The Design-Builder shall issue one or more sets of permit documents to the
Department for its review and approval (“Permit Set”). With regard to each such set, the
Design-Builder shall highlight (or bubble) any asp ect of the design that represents a material
deviation from the approved Design Development Documents and shall address in a narrative
format the impact, if any, such departure shall have on the Project’s aesthetics, functionality or
performance. The Department shall have the ri ght to disapprove the Construction Documents
for any reason. If the Department disapprove s of the Construction Documents, the Design-
Builder will not be entitled to any additiona l compensation. If, however, the Department
disapproves a Construction Document that is a logical extension of the approved Design
Development Documents, the Design-Builder wi ll be entitled to an adjustment to the GMP
and/or the Project Schedule unless such a pa ckage departs from the Scope of Work fairly
reflected in the GMP Drawings and Specifications and in such event the Design-Builder shall
be required to prepare a revised design that complies with the GMP drawings and specifications
(“Drawings and Specifications”) and without any entitlement to an increase in the GMP or an
adjustment of the Project Schedule.
5.2.3. Code Review. The Design-Builder shall submit the Permit Set to the
Department of Buildings (“DOB”) in order to obtain the necessary building permits for the
Project. The Design-Builder shall monitor th e permit process and shall incorporate any
changes or adjustments required by the Code Official. The Design-Builder shall also issue any
such changes to the Department for its review and approval. In this submittal, the Design-
Builder’s Architect shall highlight (or bubble) any aspect of the desi gn that represents a
material deviation from the permit set Project documents and shall address in a narrative format
the impact, if any, such departure shall have on the Project’s aesthetics, functionality or
performance. Subsequent to obtaining the necessary building permits, the Design-Builder shall
prepare one or more sets of “issued for construction Project documents” (the “IFC Set(s)”).
5.2.4. Design Changes. If it should become necessary to amend any of the approved
IFC Set(s), the Design-Builder shall prepare an amendment to the drawings and shall submit
such amendment to the Department for its review and approval. In this submittal, the Design-
Builder shall highlight (or bubble) any aspect of the design that represents a material deviation
from the permit set documents and shall address in a narrative format the impact, if any, such
departure shall have on the Project’s aesthetics, functionality or performance. In the event the
Department does not approve such document with in ten (10) business days after issuance,
unless otherwise denied, such document shall be deemed approved, provided however that the
Department has not advised that such document is still under review.
5.2.5 Third Party Contractors. The Department will hire third party contractors for
plan review and for testing and material inspections. The Design-Builder shall coordinate and
work with the Program Manager and third-part y plan reviewer during the building permit
process.
5.2.6 Final Maintenance and Operations Plan . The Design-Builder shall submit,
for the Department’s review, a final Maintenance and Operations Plan. The Maintenance and
Operations Plan shall be ba sed on the final IFC Set(s). The approved Maintenance and
Page 32 of 121
Operations Plan shall form the basis of the Design-Builder’s maintenance of the building
following Substantial Completion.
5.3 Subcontracting and Administration
5.3.1 It is contemplated that al l or substantially all of th e construction of the Project
will be carried out by trade Subc ontractors and that those trade subcontracts will be awarded
through the competitive bid process contemplated in Section 4.4. The Design-Builder shall
enter into a written agreement with each subcontractor. The trade subcontractors will be
underwritten contract with the Design-Builder. All subcontracts and agreements for the supply
of equipment or materials awarded for the Pr oject shall be fixed- price contracts unless
otherwise expressly authorized by the Departme nt, in writing. It is understood and agreed,
however, that certain trade packages (such as the mechanical and electrical packages) may be
awarded on a design-assist or design-build basis and that such trade packages may be awarded
on such other basis subject to the Department’s consent as to the bidding procedures and
economic structure with regard to those packag es. The Design-Builder and its affiliates may
not carry out trade work with its own forces without the Department’s written permission,
which permission may be withheld or conditioned by the Department in its sole and absolute
judgment.
5.3.2 In addition to the open book reporting requirements set forth in Section 5.10,
the Design-Builder shall provide to the Department a copy of all quotes or proposals submitted
by potential subcontractors.
5.3.3 The Design-Builder shall develop a purchasing strategy to address the expedited
schedule and conditions of this Project and sh all include appropriate provisions in the
subcontracts to minimize the cost impact associated with such conditions. Such strategies may
include but are not limited to (i) obtaining fro m subcontractors unit price quotes for typical
coordination items; (ii) setti ng aside allowances for coordination work; and (iii) such other
techniques as may be employed by the Design-Builder.
5.3.4 The Design-Builder shall carefully document its procedures for making
available bid packages to potential bidders, the contents of each bid package, discussions with
bidders at any pre-bid meetings, bidders’ compliance with bid requirements, all bids received,
the Design-Builder’s evaluations of all bi ds, and the basis for the Design-Builder’s
recommendation as to which bidders should be chosen. The Department shall be afforded
access to all such records at all reasonabl e times so that, among other things, it may
independently confirm the Design-Builder’s adhe rence to all requireme nts set forth in the
Agreement including, without limitation, affi rmative action requirements and subcontracting
requirements.
5.3.5 The Department may, in its sole discretion, reject any or all bids and proposals
received for any bid package, and may require the Design-Builder to obtain new or revised bids
or proposals.
5.3.6 The Department may, in its sole discretion, direct the Design-Builder to accept
a bid from a qualified bidder other than the bi dder to whom the Design-Builder recommends
award of a subcontract or supply agreement. If the Department chooses this option, it shall
issue a Change Order to the Design-Builder for any difference between the cost of the
subcontractor supply agreement awarded and the bid price of the Subcontractor or supplier
recommended by the Design-Builder, but without any adjustment to the Design-Build Fee.
Page 33 of 121
5.3.7 The Department must approve all Subcontractors and suppliers. The
Department may elect to review the form of any subcontractor agreement with a material
supplier to ensure that such contract incorp orates the contractual provisions required by this
Agreement.
5.3.8 The Design-Builder must contract for the provision of all services and materials
for the Project (other than Self-Performed Work which must be authorized in advance and in
writing by the Department) via written subcontracts or, for contracts requiring the provision of
materials or equipment only, and not labor, via written supply agreements. All subcontracts
and supply agreements shall include the following provisions:
5.3.8.1 that, to the extent of the work or supply within the agreement’s scope,
the Subcontractor or supplier is bound to the Design-Builder for the performance of all
obligations which the Design-Builder owes the Department under the Agreement;
5.3.8.2 that the Subcontractor or supplier is not in privity with the Department
and shall not seek compensation directly from the Department on any third-party
beneficiary, quantum meruit, or unjust enrich ment claim, or otherwise, except as may
be permitted by any applicable mechanic’s lien law;
5.3.8.3 that the Department is a third-part y beneficiary of the subcontractor
supply agreement, entitled to enforce any rights thereunder for its benefit;
5.3.8.4 that the Subcontractor or supplier consents to the assignment of its
agreement to the Department, at the Department’s sole option, if the Design-Builder is
terminated for default;
5.3.8.5 that the Subcontractor or supplier shall comply immediately with a
written order from the Department to the Design-Builder to suspend or stop work;
5.3.8.6 that the Subcontractor or supplier shall maintain records of all Work it
is requested or authorized to do on a time and material or cost-plus basis, or with respect
to claims that it has asserted on a time a nd materials or cost-plus basis, during the
Project and for a period of time specified in the General Conditions and requiring the
Subcontractor or supplier to make those re cords available for review or audit by the
Department during that time;
5.3.8.7 that the Subcontractor shall obtain and maintain, throughout the Project,
workers’ compensation insurance in accord ance with the laws of the District of
Columbia (This provision is not applicable to supply agreements);
5.3.8.8 that, if the Department terminates the Agreement for convenience, the
Design-Builder may similarly terminate the Subcontractor supply agreement for
convenience, and that the Subcontractor or su pplier shall, in such a case, be entitled
only to the costs set forth in Article 6 of the Standard Contract Provisions (Construction
Contracts);
5.3.8.9 that the Department shall have the right to enter into a contract with the
Subcontractor or supplier for the same pr ice as its subcontractor supply agreement
priceless amounts already paid if the Design-Builder fi les a voluntary petition in
bankruptcy or has an involuntary petition in bankruptcy filed against it;
Page 34 of 121
5.3.8.10 that the Subcontractor or supplier shall not be entitled to payment
for defective or non-conforming work, materials, or equipment, and shall be obligated
promptly to repair or replace non-conforming work, materials, or equipment at its own
cost;
5.3.8.11 a provision requiring that Subcontractors and suppliers promptly
pay Subcontractors and suppliers at lower tiers, imposing upon the Subcontractors and
suppliers a duty to pay interest on late payments, and barring reimbursement for interest
paid to lower-tier Subcontractors or supplie rs due to a Subcontractor’s or supplier’s
failure to pay them in a timely fashion;
5.3.8.12 a provision requiring that all Subcontractors at all tiers comply
with the provisions of Article 13 (Economic Inclusion Goals); provided, however, that
the Design-Builder may, in its reasona ble discretion impose a different LSDBE
subcontracting goal on some or all of its S ubcontractors; provided, further, however,
that nothing in this provision shall be deemed to excuse the Design-Builder from using
its best efforts to achieve the LSDBE subcontracting goal on an aggregate basis for the
Project;
5.3.8.13 a provision which allows the Design-Builder to withhold
payment from the Subcontractor if the Subcontractor does not meet the requirements of
the subcontract;
5.3.8.14 lien and claim release and waiv er provisions substantially
identical to those in this Agreement.
5.3.9 Within seven (7) calendar days of receiving any payment from the Department
that includes amounts attributable to Work performed or materials or equipment supplied by a
Subcontractor or supplier, the Design-Builder shall either pay the Subcontractor or supplier for
its proportionate share of the amount paid to the Design-Builder for the Subcontractor’s or
supplier’s Work or materials or equipment or notify the Department and the Subcontractor or
supplier, in writing, of the Design-Builder’s in tention to withhold all or part of the payment
and state the reason for the withholding. A ll monies paid to the Design-Builder under the
Agreement shall be used first to pay amounts due to Subcontractors or suppliers supplying
labor or materials for the Project and only money remaining after such payments are made may
be used for other items such as the Design-Buil d Fee. Monies paid by joint check shall be
deemed to have been paid fully to the Subcontractor or supplier named as a joint payee unless
the Department agrees otherwise in writing. Any interest paid to Subcontractors or suppliers
because the Design-Builder has failed to pay them in a timely fashion shall not be reimbursable
as part of the Cost of the Work.
5.3.10 The Design-Builder shall not enter into any profit sharing, rebate, or similar
arrangement with any Subcontractor or supplier at any tier with respect to the Project or the
Work to be carried out for the Project.
5.3.11 The Design-Builder shall not substitute or replace any subcontractor or supplier
approved by the Department without the Department's Contracting Officer and DSLBD’s prior
written consent.
5.3.12 The Department has the right to contact Subcontractors or suppliers at all tiers,
or material or equipment suppliers directly to confirm amounts due and owing to them or
amounts paid to them for Work on the Project , and to ascertain from the Subcontractors or
Page 35 of 121
suppliers at all tiers their projections of the co st to complete their work or to supply their
material or equipment, or the existence of any claims or disputes. In doing so the Department
shall not issue any directions to Subcontractors or Suppliers at any tier.
5.3.13 If it comes to the Department’s attenti on that a Subcontractor or supplier has
not been paid in a timely fashion (other than for disputed amounts), and if the Design-Builder
fails to cure the problem within five (5) calen dar days after the Department gives it written
notice of the failure to pay, the Department may make payments to the Subcontractor or
supplier and Design-Builder by joint check. If the payment was already made to the contractor,
the joint check be for future payments (if any).
5.3.14 The Design-Builder shall be required to provide an evaluation of each of its
subcontractors’ performance by completing and submitting to the Department the
Subcontractor Performance Evaluation Form set forth as Exhibit O, as follows:
(a) Within ninety (90) days of initiating the Construction Phase; and
(b) Within thirty (30) days after Final Completion of the Project.
5.3.15 The Design-Builder shall be required to provide to the Contracting Officer a
certificate of insurance for each subcontractor before such subcontractor begins work.
5.4 Weekly Progress Meetings & Schedule Updates.
The Design-Builder shall schedule and c onduct, at a minimum, weekly progress
meetings following the Design-Builder’s gene rated agenda at which the Department, the
Design-Builder’s Architect, the Program Mana ger, the Design-Builder, and appropriate
Subcontractors can discuss the status of th e Work. The Design-Builder shall prepare and
promptly distribute meeting minutes. In add ition, the Design-Builder shall submit bi-weekly
schedule updates, which shall reflect actual conditions of Project progress as of the date of the
update. The update shall reflect the actual progress of constr uction, identify any developing
delays, regardless of their cause, and reflect the Design-Builder’s best projection of the actual
date by which Substantial Comple tion and Final Completion of the Project will be achieved.
Via a narrative statement (not merely a critical path method schedule), the Design-Builder shall
identify the causes of any potential delay and state what, in the Design-Builder’s judgment,
must be done to avoid or reduce that delay. The Design-Builder shall point out, in its narrative,
changes that have occurred since the last update , including those related to major changes in
the scope of work, activities modified since th e last update, revised projections of durations,
progress, and completion, revisions to the sche dule logic or assumptions, and other relevant
changes. Any significant variance from the previous schedule or update shall also be identified
in a narrative, together with the reasons for the variance and its impact on Project completion.
All Schedule updates shall be in a native format reasonably acceptable to the Department (e.g.,
Primavera). The Department may make reasonable requests during the Project for changes to
the format or for further explanation of the information provided. Submission of updates
showing that Substantial Completion or Final Completion of the Project will be achieved later
than the applicable scheduled completion date shall not constitute requests for an extension of
time and shall not operate to change the sche duled completion date(s). The Department’s
receipt of, and lack of objection to, any sche duled update showing Substantial Completion or
Final Completion later than the dates agreed upon in the Project Schedule shall not be regarded
as the Department’s agreement that the Design-Builder may have an extension of time, or as a
waiver of any of the Department’s rights, but merely as the Design-Builder’s representation
that, as a matter of fact, Substantial Completion or Final Completion of the Project may not be
completed by the agreed-upon date in the Proj ect Schedule. Changes to the scheduled
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completion dates may be made only in the circumstances and only by the methods set forth in
this Agreement.
5.5 Written Reports.
The Design-Builder shall provide written reports to the De partment on the progress of
the entire Work at least monthly from Preconstruction Notice to Proceed until Final Completion
of the Project. The monthly report shall includ e: (i) an updated schedule analysis, including
any plans to correct defective or deficient work or recover delays; (ii) an updated cost report;
(iii) a monthly review of cash flow; (iv) a quality control report; and (v) progress photos; and
(vi) an updated buyout log for all awarded subcontracts:
5.5.1 Construction Progress Update. Each monthly update shall contain a narrative
description of the Project prog ress and a critical path meth od schedule in Primavera format,
including any plans to correct defective or deficient work or for time lost due to delays.
5.5.2 Cost Update. The monthly update shall reflect, by Guaranteed Maximum Price
line item, the original line-item amount, a pproved, pending, and projected Change Order
amounts, the cost incurred to date, the projected cost to complete the Work of the line item,
and any variance between the actually appr oved budgeted balance of the line item and the
projected cost to complete. A clear distinction must be made between approved Change Orders
and those merely requested or anticipated. The report shall explain all variances including
“buy-outs” or final actual costs including those below their respective Guaranteed Maximum
Price line item. In addition, the report must disclose any instances in which the Design-Builder
has transferred amounts from one line item to an other, or from the C ontingency to any other
line item. Neither submission nor the Department’s failure to reject an update reflecting that
the projected cost to complete the Project exceeds the Guaranteed Maximum Price will operate
to increase the Guaranteed Maximum Price or waive the Department’s right to enforce the
Guaranteed Maximum Price. If the report refl ects budget overruns, it must also include a
recovery plan.
5.5.3 Economic Inclusion Report. The monthly report shall include a detailed
summary of the Design-Builder’s efforts and re sults with respect to the economic inclusion
goals set forth in this Agreement. Such report shall be in a format acceptable to the Department
and shall include, at a minimum: (i) the Design -Builder’s overall performance with respect to
the goals; (ii) a listing of subcontracts and agreements with material suppliers during the month
and the percentage of those s ubcontracts and agreemen ts with material suppliers awarded to
LSDBEs; (iii) a listing of subcontracts during th e month and the estimated percentage of the
labor hours to be worked by District of Columbia residents pursuant to those subcontracts; and
(iv) a description of the major subcontracting and supply opportun ities that will be solicited
during the next three (3) months and the actions being taken to meet the subcontracting goals.
5.5.4 Cash Flow Update. If there have been any changes to the anticipated cash flow
for the Project, such changes shall be disclose d and explained in the m onthly report. If there
are no such changes, the report shall so state.
5.5.5 Quality Assurance Report. The monthly report shall include a detailed
summary of the steps that are being employed to ensure quality construction and workmanship.
Each report shall specifically address issues th at were raised by the Department and/or its
Program Manager during the prior month and outline the steps that are being taken to address
such issues.
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5.5.6 Progress Photos. The monthly report shall include updated progress photos
that shall detail changes in the Work during the month. The Design-Builder shall also maintain
a daily log containing a record of weather, Subcontractors working on the site, number of
workers, major equipment on the site, Work accomplished, problems encountered and other
similar relevant data as the Department may reasonably require. The log shall be available to
the Department, the Design-Builder’s Architect, and the Program Manager, and on a monthly
basis, a copy of the log shall be submitted to the Department.
5.6 Cost Control System.
The Design-Builder shall use a system of cost control for the Work in a format consistent
with the GMP Drawings & Specifications an d approved by the Department, which shall
include, without limitation, regular monitoring of actual costs for activities in progress and
estimates for uncompleted tasks and proposed changes. The Design-Builder shall identify
variances between actual and estimated costs a nd report the variances to the Department, the
Design-Builder’s Architect, and the Program Manager at regular intervals.
5.7 Key Personnel.
5.7.1 To carry out its duties, the Design-Builder shall provide at least the key personnel
identified in Exhibit F to this Agreement (“Key Pers onnel”), who shall carry out the
functions identified in Exhibit F. Among other things, the Key Personnel shall include:
A - Key Personnel of the Design-Builder:
i. Project Manager
ii. Superintendent
iii. Project Executive
B - Key Personnel of the Design-Builder’s Architect/Engineer
i. Project Manager
ii. Project Architect
iii. Principal in Charge
iv. Lead Mechanical Engineer
v. Lead Envelope Consultant
It is contemplated that these Key Personnel will work from the design stage, purchasing,
and throughout the bulk of the fieldwork. The Design-Builder’s obligation to provide
adequate staffing is not limited to providing the Key Personnel but is determined by the
needs of the Project. The Design-Builder sh all not replace any of the Key Personnel
without the Department’s prior written appr oval. If any of the Key Personnel becomes
unavailable to perform services in connection with the Agreement due to death, disability,
or separation from the employment of the Design-Builder or any affiliate of the Design-
Builder, then the Design-Builder shall pr omptly notify the Department’s Contracting
Officer and propose a replacement acceptable to the Department. The Department shall
be entitled to complete information befo re approving such replacement, including, but
not limited to, a current resume of the proposed replacement to include qualifications and
experience.
Certain members of the Design-Builder’ s Key Personnel shall be subject to a
replacement fee for their removal or reas signment by the Design-Builder. Those
members of the Design-Builder’s Key Personnel subject to a replacement fee shall be
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identified in Exhibit F as subject to the replacement fee provisions. In the event there
is no delineation in Exhibit F of those members of the Design-Builder’s Key Personnel
subject to the replacement fee provisions of this Agreement, then all of the Key
Personnel shall be subject to the replacement fee provisions of this Agreement.
5.7.2.1 Removal or Replac ement of Key Personnel. Subject to the terms of
Section 5.7.1, if the Design-Builder replaces one of the key personnel listed in
Exhibit F as being subject to a replacement fee, without the prior written
consent of the Department, then th e Design-Builder shall pay to the
Department’s Contracti ng Officer the amount set forth in the Project
Information Section of this Agreement as replacement fee and not a penalty, to
reimburse the Department for its administrative costs arising from the Design-
Builder’s failure to provide the Key Personnel. The foregoing replacement fee
amount shall not bar recovery of any ot her damages, costs, or expenses other
than the Department’s internal administrative costs.
5.7.2.2 In addition, the Department shall have the right, to be exercised in its
sole discretion, to remove, replace, or to reduce the scope of services of the
Design-Builder in the event that a me mber of the Key Personnel has been
removed or replaced by the Design-Builde r without the prior written consent
of the Department’s Contracting Officer. In the event, that the Department
exercises the right to remove, replace or to reduce the scope of services of the
Design-Builder, the Department shall have the right to enforce the terms of this
Agreement and to keep-in-place those members of the Design-Builder’s team
not removed or replaced and the re maining members shall complete the
services required under this Agreement in conjunction with the new members
of the Design-Builder’s team approve d by the Department’s Contracting
Officer.
5.8 Qualified Personnel/Cooperation.
The Design-Builder shall employ on the Project only those employees and
Subcontractors who will work together in harmony and who will cooperate with one another
on the Project. The Design-Builder shall enfor ce strict discipline, good order, and harmony
among its employees and its Subcontractors and shall remove from the site any person who is
unfit for the work or fails to conduct herself or himself in a proper and cooperative manner. If
the Department requests the removal of a ny person as unfit or as having behaved
inappropriately, the Design-Builder shall promptly comply.
5.9 Warranty.
The Design-Builder warrants to the Department that materials and equipment furnished
under the Project Documents will be of good qua lity and new unless otherwise required or
permitted by the Contract documents, that for the one (1) year period following the Substantial
Completion Date the Work will be free from def ects not inherent in the quality required or
permitted, and that the Work will conform to the requirements of the Contract documents. The
Design-Builder’s warranty excludes remedies for damage or defect caused by abuse,
modifications not executed by the Design-Builde r, improper or insufficient maintenance,
improper operation, or normal wear and tear from normal usage. The Design-Builder shall use
commercially reasonable efforts to schedule a joint inspection of the Project during the eleventh
month after Substantial Completion is achieved. During such inspection, the Design-Builder
and a representative of the Department shall walk the Project to identify any necessary warranty
work.
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5.10 Open Book Reporting.
The Design-Builder shall maintain an open-book reporting system with the Department,
allowing the Department or its consultants a ccess to the Design-Builder’s Subcontractors and
material suppliers, invoices, purchase orders, Change Order estimates, records for Self-
Performed Work, and other relevant Projec t documentation and sources of information
concerning the Work or costs. The Department shall not use its access to the Subcontractors
to give instructions or directions to them. All instructions or directions shall be given only to
the Design-Builder.
5.11 Claims for Additional Time.
5.11.1 Time is of the essence of this Agreemen t. The Project must be Substantially
Complete no later than the Substantial Completion Date set forth within the Project Information
Section above.
5.11.2 The Design-Builder will perform the Work so that it shall achieve Substantial
Completion by the Substantial Completion Date. Unless the failure to achieve Substantial
Completion by the Substantial Completion Date is a result of an Excusable Delay, as defined
in Section 5.11.3, the delay shall be deemed Non-Excusable and the Design-Builder shall not
be entitled to an extension of time. Without limiting the generality of the foregoing, delays for
the following reasons shall be regarded as Non-Excusable and shall not entitle the Design-
Builder to an extension of time:
5.11.2.1 Delays due to job site labor disputes, work stoppages, or
suspensions of work;
5.11.2.2 Delays due to adverse weathe r, unless the Design-Builder
establishes that the adverse weather was of a nature and duration in excess of averages
established by data from the U.S. Depart ment of Commerce, National Oceanic and
Atmospheric Administration for the Project locale for the ten (10) years preceding the
effective date of the Agreement. For purposes of this clause, whether shall only be
deemed “adverse” if the weather in question was more severe than that encountered at
the Project site over the last ten (10) years for the month in question. Such
determinations shall be made based on the number of rain/snow days or the cumulative
precipitation total for the month in ques tion. Notwithstanding the foregoing, named
storms shall conclusively be deemed “adverse”;
5.11.2.3 Delays due to the failure of the Design-Builder or Subcontractors
or material suppliers at any tier to perform in a timely or proper fashion, without regard
to concepts of negligence or fault; or
5.11.2.4 Delays due to Site Conditions whether known or unknown as of
the effective date of the Agreement, foreseeable or unforeseeable at that time, naturally
occurring or man-made; provided, however, that delays due to differing Site Conditions
as permitted by Article 4, Section A of the Standard Contract Provisions (Construction
Contracts) or Hazardous Materials Remediation shall be deemed an Excusable Delay.
5.11.3 The Design-Builder shall be entitled to an adjustment in the Substantial
Completion Date due to an Excusable Delay. The term “Excusable Delay” shall mean:
5.11.3.1 Delays due to adverse weather other than those that are classified
as a Non-Excusable delay in accordance with Section 5.11.2.2 of this Agreement;
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5.11.3.2 Delays due to acts of God, war, unavoidable casualties, civil
unrest, and other similar causes of delay that are beyond the control of the Design-
Builder; provided, however, that in no event shall a Non-Excusable Delay or the action
or inaction of the Design-Builder, or any of its employees, agen ts, Subcontractors or
material suppliers be deemed an Excusable Delay; or
5.11.3.3 Delays caused by differing Site Conditions as permitted by
Article 4, Section A of the Standard Cont ract Provisions (Constr uction Contracts) or
Hazardous Materials Remediat ion as contemplated in Section 5.11.2.4 of this
Agreement;
5.11.3.4 Delays due to suspensions of work;
5.11.3.5 Delays caused by the Client Agen cy or separate contractors of
the Client Agency to the extent such delays are not concurrent w ith delays caused by
the Design-Builder or any of its employ ees, agents, subcontractors or material
suppliers; or
In addition to the foregoing, a delay shall be deemed to be an Excusable Delay only to
the extent that such delay (i) warrants an extension in the Substantial or Final Completion Date;
(ii) has not been caused by the Design-Builder or any of its employees, agents, Subcontractors
or material suppliers; (iii) is on Project’s critic al path, and (iv) is in addition to any time
contingency periods set forth in the critical path.
5.11.4 If the Design-Builder wishes to make a claim for an adjustment in the time
allotted per the Project Schedule, written notice as provided herein shall be given. The Design-
Builder’s claim shall include an estimate of the cost and of the probable effect of delay on the
progress of the Work. In the case of continuing delay, only one claim is necessary.
5.11.5 In no event shall the Design-Builder be entitled to an increase in the GMP or
the Design-Build Fee as a result of either an Excusable or Non-Excu sable Delay; provided,
however, that to the extent that a delay is: (i) an Excusable Delay; (ii) of unreasonable duration;
(iii) caused solely by the Department; and (iv) not concurrent with any other delay, then the
Design-Builder shall be entitled to receive its actual costs, including a ll direct and indirect
costs, bonds and insurances resulting from such extended duration. It is understood that the
Design-Builder shall not be entitled to any pr ofit or home office overhead, including, but not
limited to, an increase in the Design-Build Fe e, on any amounts to which the Design-Builder
may be entitled pursuant to the preceding sentence.
5.12 Site Safety and Clean-Up.
5.12.1 The Design-Builder will be required to pr ovide a safe and e fficient site, with
controlled access. As part of this obligation, the Design-Builder shall be responsible for
initiating, maintaining, and supervising all safety precautions and programs in connection with
the Project, and shall comply with the requireme nts set forth in Article 16, Section F of the
Standard Contract Provisions (Construction Contracts).
5.12.2 Safety Plan. Prior to the start of construction activities, the Design-Builder shall
prepare a safety plan for the construction phase conforming to OSHA 29 CFR 1926 (such plan,
the “Safety Plan”). Pursuant to OSHA 29 CFR 1926, the Design-Builder shall provide all
employees with the necessary Personal Protective Equipment (“PPE”) to comply with all
COVID-19 regulations, and shall additionally require anyone on site to comply with any PPE
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requirements. This Safety Plan developed by the Design-Builder shall describe the proposed
separation and the specific nature of the safe ty measures to be taken including fences and
barriers that will be used as well as the site security details. The Safety Plan will be submitted
to the Department and Client Agency for their review and approval prior to the commencement
of construction. Once the Safety Plan has be en approved, the Design-Builder shall comply
with it at all times during construction. The Design-Builder shall be required to revise the
Safety Plan as may be requested by the Department or Client Agency at any time, including,
but not limited to, as necessary to address any new national or local COVID-19 regulations,
recommendations, or restrictions. The cost of revising and complying with the plan shall not
entitle the Design-Builder to an increase in the GMP. In the event the Design-Builder fails to
provide the Safety Plan, the Design-Builder will not be permitted to commence the
Construction Phase until the Safety Plan is submitted, and in no event shall any resulting delay
constitute an Excusable Delay. Additionally, the Design-Builder shall comply with the
requirements of Article 27, Section A of the Standard Contract Provisions (Construction
Contracts).
5.12.3 Safety Barriers/Fences. As part of its responsibi lity for Project safety, the
Design-Builder shall install such fences and ba rriers as may be necessary to separate the
construction areas of the site from those areas that are then being used by the Client Agency
for educational purposes. The Design-Builder sh all describe in the Safety Plan the proposed
separation and the specific nature of the fences and barriers that will be used.
5.12.4 Site Security. The Design-Builder shall be res ponsible for site security and
shall be required to provide such watchmen as are necessary to protect the site from unwanted
intrusion. Site Security shall be included in the Design-Builder’s General Conditions Cost.
5.12.5 Exculpation. The right of the Department and Client Agency to comment on
the Safety Plan and the nature and location of the required fences and barriers shall in no way
absolve the Design-Builder from the obligation to maintain a safe site.
5.12.6 Site Cleanliness. During the Agreement performance and/or as directed by the
Department’s Program Manager, as the installation is completed, the Design-Builder shall
ensure that the site is clear of all extraneous materials, rubbish, or debris.
5.13 Workhours, Site Office, and Coordination with Client Agency and
Community
5.13.1 Workhours. The Design-Builder shall comply with the Noise Ordinance and
neither it nor its subcontractors shall undertake work on the Project site other than at the times
and sound level permitted by the Noise Ordinance.
5.13.2 Site Office. Throughout the Project, the Design-Builder shall provide and
maintain a fully-equipped construction office for the Project site.
5.13.3 Parking. The Design-Builder shall organize its work in such a manner so as to
minimize the impact of its operations on the su rrounding community. To the extent that the
number of workers on the site is likely to ha ve an adverse impact on neighborhood parking,
the Design-Builder shall develop a parking plan for those individuals working on the site that
is reasonably acceptable to the Department.
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5.13.4 Wheel Washing Stations. The Design-Builder shall provide wheel washing
stations on-site so as to prevent the accumu lation of dirt and othe r refuse on the streets
surrounding the Project site.
5.13.5 Outreach Plan. The Design-Builder shall keep the Department informed of
the construction activities and th eir potential impact on the community and shall develop a
community outreach plan (the “Outreach Plan ”). The Design-Builder shall submit the
Outreach Plan to the Department prior to its implementation which shall be subject to the
Department’s review and approval.
5.13.6 Supervision. Throughout the Work, the constr uction office shall be managed
by personnel competent to oversee the Work at all times while construction is underway. Such
personnel shall maintain full-time, on-site construction supervision and provide daily
inspections, quality control, m onitoring, coordination of various trades, record drawings, and
daily work log.
5.14 Close-out & FF&E.
5.14.1 A detailed list of FF&E requirements will be developed during the design &
Preconstruction Phase and attached hereto as Exhibit N.
5.14.2 Punch list. Promptly before Substantial Completion, the Design-Builder shall
cause the Design-Builder’s Architect to develop a punch list. Once the punch list is prepared,
the Design-Builder shall inspect the work along with representatives from the Department. The
punch list shall be revised to reflect addition al work items that are discovered during such
inspection. The Design-Builder shall correct all punch list items no later than ninety (30) days
after Substantial Completion is achieved.
5.14.3 Warranties & Manuals. Six months subsequent to the Substantial Completion
Date, the Design-Builder shall prepare and submit the following Project documentation: (i) a
complete set of product manuals (“O&M” or “Operation and Maintenance Manuals”), training
videos, warranties, etc.; (ii) at tic stock; (iii) an equipment sc hedule; (iv) a proposed schedule
of maintenance for the new building; (v) enviro nmental, health and safety documents for the
new building; and; and (vi) all applicable inspection certificates/permits (boiler, elevator,
emergency evacuation plans, health inspection, etc.) for the new building. No later than thirty
(30) days following Substantial Completion, th e Design-Builder shall prepare and submit: (i)
a complete set of its Project files; and (ii) a set of record drawings, including BIM models. (iii)
The Design-Builder shall provide a maintenance and repair cost services report, which includes
conducting a 40-year life cycle cost analysis, wh ich includes a detailed list of replacement
costs, maintenance costs, an estimate of repair costs, anticipated energy costs, and a list of other
relevant life cycle costs.
5.14.4 Support for Initial Heating & Cooling Season. The Design-Builder and its
mechanical subcontractor shall provide support to the Client Agency and the Department
during system start-up and in initial operation for the first heating and cooling season after
Substantial Completion is achieved.
5.14.5 Training. The Design-Builder shall provide training to Client Agency staff on
all of the building systems. The Design-Builde r shall be required to schedule such training
sessions and shall use commercially reasonable efforts to ensure all such training occurs prior
to Final Completion. All training shall be elec tronically recorded and turned over to the
Department for future use.
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5.14.6 The Design-Builder shall assist Client Agency in relocating FF&E and other
items as necessary within the renovated building, as well as for clea ning and other move-in
services as directed by the Department. The GMP shall include an allowance and scope of
work for these activities. This allowance is in addition to cleaning services that would otherwise
be required by the Design-Builder, including, but not limited to, the obligation to deliver a
broom clean building at the end of construction.
5.15 Salvaged and Stored Items. The Design-Builder shall be responsible for
salvaging and storing all items as identified by the Department, and to the benefit of the
Department, in accordance with all applicable District laws and regulations, after notifying the
Department and receiving the Department’s permission to proceed.
5.16 Protection of Existing Elements.
The Design-Builder shall protec t all existing features, public utilities, and other existing
structures during construction. The Design-Builder shall protect existing, site improvements,
trees, and shrubs from damage during constructi on. Protection extends to the root systems of
existing vegetation. The Design-Builder shall no t store materials or equipment, or drive
machinery, within the drip line of existing trees and shrubs.
5.17 Sediment and Erosion Control.
The Design-Builder shall be responsible for inst alling sediment and erosion control measures
in accordance with DOEE guidelines, inclusive of, but not limited to: silt fencing, inlet
protection, stabilized construction entrances, and other control measures. The Design-Builder
shall be responsible for scheduling and coordination of DOEE Kick-Off Meeting.
5.18 Quality Control.
5.18.1 General Obligation. The Design-Builder shall be responsible for all activities
necessary to execute, manage, control, and docu ment work for ensuring compliance with the
contract documents. The Design- Builder’s responsibility includes ensuring adequate quality
control services are provided by the Design-Bu ilder’s employees, its subcontractors, vendors
& suppliers at all levels from concept to completion including site assessment-
investigations/discovery, schematic design deve lopment, preconstruction, construction, and
closeout phases. All contract-related work activities and their impl ementation procedures
described within this quality control plan shall also address safety, measures to ensure
regulatory permit & code compliance, submittal management, change document
processing/incorporation, reporting, and all othe r functions necessary to achieve the highest
levels of quality during design and construction efforts. The Design-Builder’s Quality Control
(“QC”) Plan submittal must include statements affirming compliance with DGS QC Program
requirements. These requirements describe de sign & construction phase stipulations driving
satisfactory integration of Definable Features of Work (“DFOWs”) identified by DGS as being
essential to overall Project success.
5.18.2 Quality Control Plan. Within thirty (30) days after the Notice to Proceed
(NTP), the Design-Builder shall develop a Qualit y Control plan for the Project (the “Quality
Control Plan”). A draft of the Quality Control Pl an shall be submitted to the Department and
shall be subject to the Departme nt’s review and approval. This draft shall comply with the
guidelines and include at a minimum, the n ecessary components for Quality Control Plan
development described within the Department’s Quality Control Master Program (Exhibit U).
The Quality Control Plan shall be tailored to the specific products/type of construction
activities contemplated in the Design Development Documents, and in general, shall include a
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table of contents, quality control team organi zation, and hierarchical arrangement detailing
ongoing, regular interaction/coordination within the Design-Builder’s teams,
duties/responsibilities of quality control personnel, submittal procedures, schedule of specified
inspection & testing requirements, deficiency correction procedures, issues & conflicts
resolution, RFI documentation process, change management, as-built record-keeping of
contract documents and a listing of customized quality control procedures, that will be required
to ensure key elements of the Work are ex ecuted in conformance with design documents.
Examples of a few key elements that necess itate focused attenti on and involvement of
competent agencies include MEP-Energy system s startup/commissioni ng, security systems
integration, and building envelope mul ti-trade coordination. Mockup construction
requirements must be incorporated into the plan , in order to establish a minimum standard of
acceptance by the Department, for the Project’s most visible and critical structural-architectural
building elements like CIP concrete and exteri or facades. The Quality Control Plan must
clearly describe requirements addressing the involvement of qualified personnel for critical
building elements and any delegated design features that require engineered solutions, backed
by supporting analysis data.
The Quality Control Plan must clearly describe quality control measures such as using
Department’s Quality Control Master Prog ram 3-phase checklists recommended to be
undertaken by both design & construction teams. Prior to the construction phase commencing,
the Design-Builder must advise the Department regarding the status of their drawing &
specification documents, from a percentage completion standpoint. For that matter, the design
phase quality control effort shall provide metr ics to gauge whether the design documents –
drawings & specifications – are as complete as possible, prior to the Design-Builder’s
groundbreaking. DGS QC Program Design Phase Ch ecklists include metrics to perform this
evaluation of design documents. Similarly, the Quality Control Plan must describe in detail
the quality control mechanisms proposed to be implemented by the Design-Builder for
ensuring adherence with design documents by wa y of minimal rework and maintaining the
highest standards of construction. The Quality Control Plan must detail a description of any 3rd
parties suggested to be hired by the Department such as bu ilding envelope consultants and
commissioning agents.
5.18.3 Implementation. During the Construction Phase, the Design-Builder shall
perform regular quality control inspections a nd create reports using the 3-phase inspection
checklists included within the DGS Quality Co ntrol Master Program manuals based on such
inspections pursuant to the Quality Control Plan. The quality control reports with the 3-phase
Checklists shall be provided to the Department electronically on a monthly basis. The Design-
Builder shall incorporate a quality control s ection in the progress meetings to discuss
outstanding deficiencies, testing/inspections, and upcoming Work. The monthly report shall
include a detailed summary of the steps that are being employed to provide quality construction
and workmanship. The monthly report should specifically addr ess issues raised during the
month and outline the steps that are being used to address such issues. The following are the
components that must at a minimum be included within the monthly Quality Control report
submitted to DGS. All components must be up dated regularly, and current versions included
with monthly submissions to the Department.
1. A written narrative of Quality Cont rol activities for the month supported
by embedded, cross-referenced photos. Should include 3-phase checklists
compiled on a regular basis as part of the Design-Builder’s ongoing quality
control efforts.
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2. CPM updates and analysis reflecting th e status of critical submittals
affecting work progress, elaborated further within the descriptive work
narrative accompanying CPM baseline schedule and subsequent, regular
updates’ submissions to the Department.
3. Deficiency tracking log.
4. Test & Inspections log recording all related activities for the month and
cumulative for the Project. This must correspond to and cross-reference
the Project’s testing & inspections schedule described above with Section
5.18.2.
5. Submittal Schedule detailing the status of all Project submittals.
5.19 Acceleration.
Subject to the terms of this Section, the De partment shall have the right to direct the
Design-Builder to accelerate the Work if, in the reasonable judgment of the Department: (i)
the Design-Builder fails to supply a sufficiency of workers or to deliver the materials or
equipment with such promptness as to prevent the delay in the progress of the Work; or (ii) the
progress of the Work otherwise materially fall s behind the projections contained in the then
currently approved Project Schedule. In the event that the Department or its Program Manager
determine that either of the events specifie d in the preceding sentence have occurred, the
Department shall provide the Design-Builder with written notice of such event and the Design-
Builder shall be required to provide the Department with a schedule recovery plan (“Recovery
Plan”) that is reasonably designed to address the concerns raised in such notice within three (3)
days after receipt of such notice. If the Department and the Design-Builder are unable to agree
on the terms of the Recovery Plan within five (5 ) days after the issuance of the notice (i.e.
within forty eight (48) hours after the receipt of the proposed Recovery Plan), the Department
shall have the right to direct such acceleration as the Department, in its reasonable judgment,
deems necessary. Provided Department complies wi th the notice provisions of this Section,
the cost of any acceleration directed under this Section shall not justify an adjustment to the
GMP or the Substantial Completion Date.
Given the nature of the Project and the fact that there is a fixed date upon which the
Client Agency plans to occupy the building, the Design-Builder hereby: (i) acknowledges that
this provision is a material inducement upon which the Department has relied in entering into
this Agreement; and (ii) represents and warrant s that it will include sufficient funding in the
GMP in order to comply with the requirements of this Section.
5.20 Corrective Action Plan.
Subject to the terms of this Section, the De partment shall have the right to direct the
Design-Builder to revise the provisions of the Quality Control Plan if, in the reasonable
judgment of the Department, the craftsmanship of the Work being installed fails to comply
with generally applicable industr y standards, requirements set fo rth in the specifications that
are reasonably related to the quality of craftsmanship quality, or any provisions set forth in this
Agreement (each a “Quality Control Event”). In the event that the Department or its Program
Manager determines that a Quality Control Even t has occurred, the Department shall provide
the Design-Builder with written notice of the occurrence of such Quality Control Event and the
Design-Builder shall be required to provide the Department with a corrective action plan that
is reasonably designed to address the concerns raised in such notice within three (3) days after
receipt of such notice (each instance, a “Corrective Action Plan”). If the Department and the
Design-Builder are unable to agree on the terms of the Corrective Action Plan within five (5)
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days after the issuance of the notice (i.e. within forty-eight (48) hours after the receipt of the
proposed corrective action plan), the Department shall have the right to direct such corrective
action measures as the Department, in its r easonable judgment, deems necessary. Such
directive may include adjustments to the procedural provisions set forth in the Quality Control
Plan and/or may impose add itional requirements on the manne r in which Work is being
performed. Provided the Department complies with the notice provisions of this Section, the
cost of any such corrective action directed under this Section shall not justify an adjustment to
the GMP or the Substantial Completion Date.
5.21
a. Use of Department’s Electronic Project Management Information System
(ProjectTeam). The Design-Builder shall utilize the Department’s current
project management software, ProjectT eam, to submit any and all Project
documentation required to be provided by the Design-Builder for the Project,
including, but not limited to: (i) requests for information; (ii) submittals; (iii)
meeting minutes; (iv) invoices/applications for payment (full package including
all forms required by DGS); (v) certified payrolls (in addition to upload via LCP
Tracker); (vi) drawings and specifications; (vii) GMP and any Submissions that
require approval by DC Council; (viii) punch list; and (ix) other Project
documents as may be designated by the Department.
Electronic storage and transmission of information via ProjectTeam system
shall be compliant with the provisions of the document security.
b. Invoice Submittal. The Design-Builder shall create and submit payment
requests in an electronic format through the DC Vendor Portal,
https://vendorportal.dc.gov. The Design-Builder shall submit proper invoices on
a monthly basis. To constitute a proper invoice, the Design-Builder shall enter
all required information into the Portal after selecting the applicable purchase
order number which is listed on the Design-Builder’s profile.
5.22 Conformance with Laws.
It shall be the responsibility of the Desi gn-Builder to perform under the Agreement in
conformance with the Department’s Procurement Regulations and all applicable statutes, laws,
codes, ordinances, regulations, rules, requir ements, orders, and policies of governmental
bodies, including, without limitation, the U.S. Government and the District of Columbia
government; and it is the sole responsibilit y of the Design-Builder to determine the
Procurement Regulations, statutes, laws, codes, ordinances, regulations, rules, requirements
and orders that apply and their effect on the Design-Builder’s obligations thereunder. Given
the requirements for the Project, the Department may, at its sole discretion, (i) apply for
variance to the requirement of adhering to th e Green Building Act on the Project and (ii)
consider deferring the scope of work associated with stormwater management to a later phase
of the Project.
5.23 Licensing, Accreditation, and Registration
The Design-Builder and all of its subcontract ors and subconsultants (regardless of tier)
shall comply with all applicable District of Columbia, state, and federal licensing,
accreditation, and registration requirements and standards necessary for the performance of the
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Agreement. Without limiting the generality of the foregoing, all drawings shall be signed and
sealed by a professional architect or engineer licensed in the District of Columbia.
5.24 Construction Phase Deliverables.
The deliverables set forth in Exhibit C are required during the Construction Phase.
5.25 Close-Out Deliverables.
The deliverables set forth in Exhibit N are required during the Project’s Close-Out and
prior to Final Payment, as set forth in Section 10.12 and below:
a) A complete set of the Design-Builder’s Project files.
b) A complete set of product manuals (O &M), training videos, warranties, etc.
c) As-built record drawings.
d) Attic stock and schedule.
e) Equipment schedule.
f) Proposed schedule of maintenance.
g) Environmental, health & safety documents.
h) LEED – Preliminary Construction Review.
i) All applicable inspection certificates/permits (boiler, elevator, emergency
evacuation plans, health inspection, etc.).
j) Final Maintenance and Operations Plan.
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Article 6 - DESIGNATED REPRESENTATIVES
6.1 Department’s Designated Representative.
The Department designates the individual(s) identified in Exhibit I as its representative
with express authority to bind the Department with respect to all matters requiring the
Department’s approval or authorization. Subject to the limitations on their authority specified
in Exhibit I, these representative(s) shall have the exclusive authority to make decisions on
behalf of the Department concerning estima tes and schedules, construction budgets, changes
in the Work, and execution of Change Orders, Contract Modifications or Change Directives,
and shall render such decisions promptly and furnish information expeditiously, so as to avoid
unreasonable delay in the services or performance of the Work of the Design-Builder. In order
for the Department to effectively manage the Project and assure that the Design-Builder does
not receive conflicting instructions regardi ng the Work, the Design-Builder shall promptly
notify the Department’s representative upon receiving any instructions or other communication
in connection with the Design-Builder’s Work from any employee of the Department or other
purported agent of the Department other than the Department’s designated representative.
6.2 Design-Builder’s Designated Representative.
The Design-Builder designates th e individual(s) identified in Exhibit H as its
representative with express authority to bind the Design-Builder with respect to all matters
requiring the Design-Builder’s approval or authorization. In addition, the Department retains
the right to approve candidates to serve as on-site personnel in ac cordance with each
candidate’s experience with similar projects and local marketplace conditions. Once approved,
individuals cannot be changed without the Department’s prior approval. During the entire term
of the Agreement, it is agreed that the Design-Builder’s designated representative will devote
his or her time exclusively to the Project, unless the Department consents to a reduction in time.
All services provided by the Design-Builder shall be performed in accordance with the highest
professional standards recognized and adhered to by design-builders that build first-class state-
of-the-art buildings and projects that are similar to the Project in large urban areas.
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7 Article 7 - COMPENSATION AND PAYMENTS FOR DESIGN &
PRECONSTRUCTION PHASE SERVICES
7.1 Compensation
7.1.1 The Department shall compensate an d make payments to the Design-
Builder for Design & Preconstruction Services in accordance with this Article 7 and
Article 10. For Preconstruction Services, the Design-Builder’s compensation shall be
as set forth in the Project Information Sectio n of this Agreement (the “Preconstruction
Fee”). The Preconstruction Fee shall be th e Design-Builder’s sole compensation for
Preconstruction Phase Services. The Precons truction Fee shall include, but not be
limited to, amounts necessary to compensate the Design-Builder for:
Profit;
Home Office Overhead;
Fringe Benefits associated with staff cost;
Payroll taxes associated with staff costs;
Staff costs associated with obtaining permits and approvals
during the Design & Preconstruction Phase;
Out-of-house consultants;
Travel, Living, and Relocation expenses;
Job vehicles;
Office equipment including but not limited to:
o Computer hardware and software;
o Fax machines;
o Copying machines;
Office supplies;
Telephone; and
Local delivery and overnight delivery costs.
7.1.2 The Department shall compensate an d make payments to the Design-
Builder for design services in accordance with this Article 7 and Article 10. For design
services, including construction admini stration services provided during the
construction phase, the Design-Builder’s compensation shall not exceed the amount set
forth in the Project Information Section of this Agreement (the “Design Fee”).
7.2 Payments
7.2.1 Payments for Design & Preconstruct ion Phase Services shall be made
monthly over the anticipated duration of the Design & Preconstruction Phase following
presentation and acceptance of the Design-Bu ilder’s invoice and shall be in proportion
to services performed. In no event, however, will the aggregate of the Design-Builder’s
monthly invoices for Design & Precons truction Phase Services exceed the
Preconstruction Fee plus the Design Fee.
7.2.2 Payments are due and payable in accordance with Article 12 of this
Agreement. Amounts unpaid after the date of which payments are due shall bear interest
in accordance with the Quick Payment Act.
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8 Article 8 - COMPENSATION FOR CONSTRUCTION PHASE SERVICES
8.1 Compensation.
The Department shall compensate and ma ke payments to the Design-Builder for
Construction Phase Services in accordance with this Article 8 and Article 10. For the
Construction Phase Services, the Design-Builder’s total compensation shall be as set
forth in the Project Information Section of this Agreement (the “Design-Build Fee”).
The Design-Builder acknowledges and agrees that the percentage of the total amount
of the Design-Build Fee set forth in the Pr oject Information Section of this Agreement
is at risk (the “At Risk Portion”), and the Design-Builder shall only be entitled to the
At Risk Portion as set forth below. Unless and until the Design-Builder’s entitlement
to any subset of the At Risk Portion is determined by the Department, the Design-
Builder shall only be entitled to bill for th e portion of the Design-Build Fee that is
not at risk (the “Base Design-Build Fee”). The Design-Build Fee shall be billed in
accordance with Article 10, to be paid in equal monthly installments over the anticipated
duration of the Construction Phase. To the extent that the duration of the Agreement is
extended, the then remaining amounts of the Design-Build Fee will be re-allocated such
that the then-existing portion of the Design- Build Fee shall be evenly spread over the
then remaining duration of the Construction Phase.
8.1.1 Award Fee Pool. The At-Risk Portion shall be used to establish and fund
an award fee pool (“the Award Fee P ool”). Within sixty (60) days after
approval and fully execution of this Agreement, the Department shall appoint
a committee that will determine entitlement to those portions of the Award
Fee Pool so designated below (such committee, the “Award Fee Evaluation
Committee”). The Award Fee Evaluation Committee will consist of: (i) the
Department’s Deputy Director for Capital Construction or their designee; (ii)
Client Agency (DCPS) Chief of Facilities or their designee; (iii) DGS
Contracting Officer or their design ee; (iv) DGS Capital Construction
representative; and (v) Client Agency (DCPS) Facilities representative.
Committee members shall not include an individual who has day-to-day
interactions or involvement on the Project, or an individual who is presently
involved in an active project with the Design-Builder.
8.1.2 The Design-Builder may earn the At-R isk Portion of the Design-Build Fee
in accordance with Exhibit R.
8.2 Lump Sum General Conditions Cost.
The Design-Builder shall propose a lump sum amount for the cost of General
Conditions, and this lump sum amount shall be the extent of what the Design-Builder is entitled
to recover for the cost of General Conditions (such cost, the “Lump Sum General Conditions
Cost”). The Lump Sum General Conditions Cost shall not be increased or decreased as a result
of Change Orders or Change Directives unles s such changes (i) extend the duration of the
Project beyond the time Substantial Completi on Date; and (ii) the Design-Builder can
demonstrate to the satisfaction of the Department that such additional General Conditions costs
are necessary and not due to any fault of the De sign-Builder, its subcontractors, materialmen,
consultants or anyone making claims thereunder . To the extent the Design-Builder incurs
General Conditions Costs in excess of the Lump Sum General Conditions Cost, the Design-
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Builder shall not be entitled to reimburseme nt for such amounts unless the Department
authorizes, by written Contract Modification, an increase to the Lump Sum General Conditions
Cost. Nonetheless, in such an event, if th e Design-Builder exceeds the Lump Sum General
Conditions Cost, the Design-Builder shall conti nue to be required to adequately staff the
Project and provide all Construction Services.
8.3 Initial Not-to-Exceed Amount.
Unless and until the GMP Amendment is executed and approved by the Council for the
District of Columbia, this Agreement shall have an initial not-to-exceed amount as set forth in
the Project Information Section of this Agreemen t (the “Initial NTE”). In no event shall the
Design-Builder be entitled to recover more than the Initial NTE unless the Design-Builder is
authorized to exceed the Initial NTE by the Depart ment in advance and in writing. Prior to
expending or committing any portion of the Ini tial NTE, the Design-Builder shall obtain the
Department’s written approval of such expenditure or commitment, as well as a determination
as to whether the work will qualify as a “cap ital” expense under the Department’s financial
guidelines to the extent capital money is to be expended. In making such a request, the Design-
Builder shall submit an itemized breakdown of the work that the Design-Builder seeks to
release using funds from the Initial NTE as well as the associated costs of such work.
8.4 Project Budget.
9 The Department has established the Project Budget as set forth in the Information Section
of this Agreement. When the GMP is establ ished, such GMP shall not exceed the Project
Budget, and such GMP shall include any and all amounts which may be due to the Design-
Builder pursuant to this Agreement. In no event shall the Design-Builder be entitled to recover
more than the GMP unless the Design-Builder is authorized to exceed the GMP by the
Department in advance and in writing. The De sign-Builder shall info rm the Department’s
Contracting Officer at least fifteen (15) calend ar days in advance, if the Design-Builder
encounters any foreseen or unforeseen project-r elated events, which might reasonably affect
(i) existing Project Budget; or (ii) DC council-authorized appropriations.
8.5 No Adjustments to Fee.
It is the Department’s intent to engage the Design-Builder to develop a GMP that meets
the programmatic requirements set forth in Exhibit A by the Client Agency and the Project
Budget as set forth herein (i.e. designed to budget), to allow for Substantial Completion of the
Work to be achieved no later than the Substantial Completion Date. The Design-Builder shall
be entitled to an adjustment to the Design-Build Fee at the time the GMP is established to the
extent, and only to the extent, that: (i) the Department makes additions to the scope that, when
measured relative to the program, cause the GMP to exceed the Design-Builder’s original
concept estimate by more than five percent (5%); or (ii) the Department makes additions to the
scope provided for herein which (other than fo r punch list or warranty work) which requires
the Design-Builder’s services at the Project to extend 30 days or more beyond the Substantial
Completion Date. With regard to Change Orders issued after the GMP is established, and in
accordance with Section 18.8, the Design-Builder shall be entitled to an increase in the Design-
Build Fee to the extent, and only to the extent, that: (i) the Department has added a new
programmatic element to the Project; or (ii) the Department made additions to the GMP scope
which (other than punch list or warranty work) require the Design-Builder’s services at the
Project to extend 30 days or more beyond the Substantial Completion Date.
8.6 Reserved
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8.7 Direct Cost of Work
“Direct Cost of the Work” shall mean labor , material, and other costs reasonably and
necessarily incurred in the proper perform ance of the Work as approved by the
Department and shall include, but not be limited to:
8.7.1 Labor. Payment will be made for direct labor costs plus indirect labor
costs such as insurance, taxes, fringe be nefits and welfare provided such costs are
considered reasonable. Indirect costs shal l be itemized and verified by receipted
invoices. If verification is not possible, up to five percent (5%) of direct labor costs may
be allowed.
8.7.2 Rented Equipment. Payment for required equipment rented from an
outside company that is neither an affiliat e of nor a subsidiary of, the Design-Builder
will be based on receipted invoices which sh all not exceed rates given in the current
edition of the Rental Rate Blue Book for Construction Equipment published online by
Data Quest. If actual rental rates exceed manual rates, written justification shall be
furnished to the Contracting Officer for consid eration. No additional allowance will be
made for overhead and profit. The Design-Bu ilder shall submit written certification to
the Contracting Officer that any required rented equipment is neither owned by nor
rented from the Design-Builder or an affiliate of or subsidiary of the Design-Builder.
8.7.3 Design-Builder’s Equipment. Payment for required equipment owned
by the Design-Builder or an affiliate of th e Design-Builder will be based solely on an
hourly rate derived by dividing the curren t appropriate monthly rate by 176 hours. No
payment will be made under any circumst ances for repair costs, freight and
transportation charges, fuel, lubricants, insu rance, any other costs, and expenses, or
overhead and profit. Payment for such equipment made idle by delays attributable to the
Government will be based on one-half the derived hourly rate under this subsection.
8.7.4 Materials. Incorporated and unincorpor ated materials as permitted
under Section 9.1.
8.7.5 Direct Cost of the Work does no t, however, include home office
overhead, field supervision, general conditions, or profit of either the Subcontractor or
the Design-Builder. No personnel above th e level of a working foreman shall be
considered a Direct Cost of the Work.
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Article 9 - COST OF THE WORK FOR CONSTRUCTION PHASE
9.1 Cost of the Work.
The term “Cost of the Work” shall mean the costs necessarily incurred by the Design-
Builder in the proper performance of the Work and shall include only the following:
9.1.1 Payments made by the Design-Builder to Subcontractors and suppliers,
other than design subconsultants, but only in accordance with the
subcontracts and supply agreements;
9.1.2 Payments made by the Design-Builder to its design consultants and sub-
consultants; provided, ho wever, that the Design-Builder shall not be
reimbursed for the costs of design services and construction administration
services in excess of the Design Fee;
9.1.3 All amounts due to the Design-Builder under the terms of the Department's
written authorization for the Design-Builder to perform any portion of the
Work as Self-Performed Work. If au thorization for the Design-Builder to
engage in Self-Performed Work is not on a fixed-price basis, then, as to that
Work, the following costs shall be within the Cost of the Work:
(a) Labor. Properly documented wages actual ly paid to Project foremen,
construction workers, and other personnel in th e direct employ of the Design-Builder, while
engaged in approved Self-Performed Work, toge ther with contributions, assessments, payroll
taxes, or fringe benefits required by the laws or applicable collective bargaining agreements.
(b) Incorporated Materials. The cost, net of trade discounts, of all materials,
products, supplies, and equipment incorporated into the Self-Performed Work, including,
without limitation, costs of transportation and handling.
(c) Unincorporated Materials. The cost of materials, products, supplies, and
equipment not actually installed or incorporated into the Self-Performed Work, but required to
provide a reasonable allowance for waste or spoilage, subject to the Design-Builder’s
agreement to turn unused excess materials over to the Department at the completion of the
Project or, at the Department’s option, to se ll the material and pay the proceeds to the
Department or give the Department a credit in the amount of th e proceeds against the Cost of
the Work.
9.1.4 Royalty and license fees paid for use of a design, process, or product if
its use is required by this Agreement or has been approved in advance by the
Department;
9.1.5 Fees for obtaining all required approvals or permits associated with any
abatement, demolition, utili ties abandonment, and utility relocation (including utility
connection fees), including any and all building and/or trade permits fees;
9.1.6 All performance and payment bonds and general liability insurance.
The Department may, in its sole discretion, allow the Design-Builder to recover the costs
of subcontractor default insurance at a mutua lly agreed-upon rate in lieu of trade level
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bonds, provided that such insurance be approved by the Department in advance and after
being presented with a cost-benefit analysis of such use;
9.1.7 All fees and other costs necessaril y incurred to carry out testing and
inspection required by the Agreement or app licable laws, or otherwise to maintain
proper quality assurance. The costs the Design-Builder incurs to schedule and
coordinate any additional testing and inspections the Department may decide to conduct
itself shall be within the Cost of the Work unless the additional testing establishes that
the Work tested was defective or otherwise failed to satisfy requirements set forth in the
Agreement, in which case the Design-Builder shall pay the costs, without
reimbursement;
9.1.8 All bonds to jurisdictional agencies (utilities, stormwater management,
land disturbance, and grading);
9.1.9 The Lump Sum General Conditions Cost; and
9.1.10 Costs of repairing or correcti ng damaged or nonconforming Work
executed by the Design-Builder’s Architec t, or Design-Builder’s other consultants,
Subcontractors, or suppliers, provided that such damaged or nonconforming Work was
not caused by negligence or failure to fulf ill a specific responsibility of the Design-
Builder, and only to the extent that the cost of repair or correction is not recoverable by
the Design-Builder from insurance, sureties, subcontractors or suppliers. It is understood
that the cost of repairing, correcting da maged or nonconforming Work that was Self-
Performed shall not be reimbursable in any event.
9.2 Lump Sum General Conditions Cost.
10 The Contractor’s Lump Sum Ge neral Conditions Cost shall be the extent of what the
Contractor is entitled to recover for the cost of General Conditions. General Conditions
may include, but are not limited to:
11
a) Cost of construction staff. Only sta ff stationed in the field are reimbursable;
b) Fringe Benefits associat ed with construction staff;
c) Payroll taxes and payroll insurance associated with construction staff;
d) Staff costs associated with obtaining permits and approvals;
e) Out-of-house consultants, including permit expeditors;
f) Job vehicles;
g) The field office(s) for the Design-Builder and Department, including, but not
limited to: (i) trailer purchase and/or rental; (ii) field office installation, relocation and
removal; (iii) utility connections and char ges during the Construction Phase; (iv)
furniture: (v) office supplies;
h) Office equipment including, but not limited to: (i) computer hardware and
software; (ii) fax machines; (iii) copying machines; (iv) telephone installation, system
and use charges; (v) Job radios;
i) Local delivery and overnight delivery costs;
j) Field computer network;
k) First aid facility;
l) Printing cost for drawings, bid packages, etc.;
m) BIM Cost (software, seats, hardware);
n) Parking costs for the construction staff;
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o) Salting sidewalks and shoveling snow on sidewalks that surround the site; and
p) Exterior site fencing, fence wrapping, and construction signage.
9.3 Costs Not to Be Reimbursed.
All costs not specifically listed in Section 9.1 as being within the Cost of the Work are
excluded from the Cost of the Work and shall not be reimbursable. In particular, but without
limitation, the Cost of the Work does not include any of the following:
a) Any personnel or labor costs other than those provided for in Section 9.1.3 (a).
b) Fees for any permits or licenses the Design-Builder requires to conduct its general
business operations.
c) Capital expenses and interest on capital employed for the Work.
d) The cost of home or regional offices, it being understood that compensation for
such costs included in the Design-Build Fee.
e) Sales or use taxes unless the Design-Bu ilder establishes that applicable law
required payment of such taxes.
f) Costs due to the errors or omissions of the Design-Builder or its subcontractors or
suppliers at all tiers, negligent or otherwise.
g) Costs dues to breach of Contract by the Design-Builder or its subcontractors or
material suppliers at all tiers, including, without limitation, costs arising from
defective or damaged work or its correcti on, disposal of materials or equipment
erroneously supplied, and repairs to pr operty damaged by the Design-Builder or
its subcontractors or material suppliers at all tiers.
h) Any costs incurred in performing work of any kind before Preconstruction NTP
unless specifically authorized by the Department in advance and in writing.
i) Direct or indirect costs of any kind, except those expressly included in Section
9.1.
9.4 Discounts, Rebates, And Refunds.
9.4.1 Cash discounts obtained on paymen ts made by the Design-Builder shall
accrue to the Department if: (i) befo re making such payment(s), the Design-
Builder included them in an Application for Payment and received payment
therefor from the Department; or (ii) th e Department has deposited funds with
the Design-Builder with which to ma ke such payment(s). All other cash
discounts shall accrue to the Design-Builder. Trade discounts, rebates, refunds
and amounts received from sales of su rplus materials and equipment shall
accrue to the Department, and the Design-Builder shall make provisions so that
such amounts can be secured.
9.4.2 Amounts that accrue to the Department in accordance with the provisions
of Section 9.4.1 shall be credited to the Department as a deduction from the Cost
of the Work.
9.5 Facilitating Tax Exempt Purchases.
The Department expects that the Project w ill qualify as tax-ex empt under applicable
laws. Upon request, the Department will pr ovide the Design-Builder with the necessary
information relating to the tax exemption. In the event, that any savings are attributable to the
tax-exempt status of the Projec t, the Design-Builder shall not be entitled to share in such
savings.
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9.6 Accounting Records.
The Design-Builder shall keep full and detail ed accounts and exercise such controls as
may be necessary for proper financial mana gement under the Agreement. The Design-
Builder’s accounting and control systems shall be satisfactory to the Department. The
Department, its representatives, and the Departme nt’s accountants shall be afforded access to
the Design-Builder’s records, books, corr espondence, instruction, drawings, receipts,
subcontracts, purchase orders, vouchers, memora nda, and other data rela ting to this Project,
and the Design-Builder shall preserve such Project documentation relating to the Project for a
period of three years after final payment, or for such longer period as may be required by law.
9.7 Excluded Cost Elements.
It is the Department’s intent that the Design -Builder provides a turn-key solution for the
implementation of the Project, and the budget set herein has been developed based on such a
framework. The Design-Builder shall advance the Project in a manner consistent with the such
budget and the understanding that only the comm issioning cost element is excluded from the
budget set forth herein.
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12 Article 10 - CONSTRUCTION PHASE PAYMENTS
10.1 Progress Payments.
The Design-Builder shall be compensated in a series of progress payments and a Final
Payment, for Work completed in accordance with the Agreement, and for which proper
Applications for Payment have been submitted and approved. The amount of each progress
payment shall be as follows:
The Cost of Work completed to date
Plus Cost of Work for Pay Period x 60% Design-Build Fee
Current approved estimated.
Cost of Work through Final Completion
Plus Any subset of the Design-Build Fe e to which the Department has determined
the Design-Builder to be Entitled
Minus Applicable retainage
Minus Amounts previously paid by the Department
10.2 Retention.
The Department shall withhold from each pr ogress payment an amount equal to ten
percent (10%) of the payment related to (i) ea ch Subcontract and supply agreement; (ii) the
Preconstruction Fee; (iii) Design-Build Fee; (iv) General Conditions Costs; and (v) the Cost of
the Work-related to each item of Self-Performed Work, until such time as fifty percent (50%)
of the then currently budgeted cost associated with each such item has been invoiced, at which
point the Department may cease retaining against such item; provided, however, that retention
shall not be held on the costs of bonds, insu rances, and those elements of the general
requirements which consist of a si ngle, insolated effort such as dumpster disposal and safety
carpentry. The Department at its sole and absolute discretion may elect to increase the retention
of any trade Subcontractor up to ten percent (1 0%), in the event the Department determines
that the situation so warrants. The Department also in its sole and absolute discretion, may
elect to reduce the retainage relating to a par ticular trade Subcontractor, or the Cost of the
Work-related to a specific item of Self-P erformed Work to zero upon: (a) satisfactory
completion of such Work; (b) submission of al l required warranties, certifications, and
operating or maintenance instructions with re spect to that Work; and (c) execution of
appropriate waivers of lien and releases of cl aims. However, in no event shall the total
retainage held by the Department be reduced to an amount that is less than two and one-half
percent (2.5%) of the GMP.
10.3 Stored Materials.
The Department shall not be required to pay for materials stored at the site or stored at
other locations absent prior written authorization to do so, which authorization may be withheld
at the Department's sole discretion. If the Depa rtment expressly agrees to pay for materials
stored at the site but not yet incorporated into the Work, the Application for Payment may also
include a request for payment of the cost of such materials, if the materials have been delivered
to the site, and suitably stored. Such requests shall be documented by appropriate invoices and
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bills of sale. Payment for stor ed materials shall be condition ed also on the Design-Builder’s
representation that it has inspected the material and found it to be free from defect and
otherwise in conformity with this Agreement, and on satisfactory evidence that the materials
are insured under the builder’s risk policy. Further, if the Design-Builder requests the
Department to allow payments for storage of materials offsite, the Design-Builder shall be
required, inter alia, to agree to the execution of proper Project documentation to afford the
Department a secured interest in the materials upon payment.
10.4 Design-Builder’s Certification.
Each Application for Payment shall be ac companied by the Design-Builder's signed
certification that:
Section 10.4.1. all amounts paid to the Design-Builder on the previous Application for
Payment that were attributable to Subcontract or Work or to materials or equipment being
supplied by any supplier have been paid over to the appropriate Subcontractors and suppliers;
Section 10.4.2. that all amounts currently sought fo r Subcontractor Work or supply of
materials or equipment are currently due and owing to the Subcontractors and material or
equipment suppliers;
Section 10.4.3. that all Work, materials or equi pment for which payment is sought is,
to the best of the Design-Builder's knowle dge, free from defect and meets all of the
requirements set forth in the Agreement:
Section 10.4.4. that the Design-Builder’s subcontracts include the clauses required by
subparagraphs (1) through (4) of D.C. Official Code §2-221.02(d) (2017).
Section 10.4.5. The Design-Builder shall not incl ude in an Application for Payment
amounts for Work for which the Design-Builder does not intend to pay.
10.6 Lien Waivers.
Each Application for Payment shall be acco mpanied by written waivers of the right to
file a mechanic’s lien and all other claims, in a form substantially similar to Exhibit K for the
Design-Builder and all Subcontract ors and material suppliers at all tiers who have supplied
labor or material or both for which payment is requested, subject only to the receipt of payment.
If the Department so requests, the Design-Builder shall also submit unconditional waivers of
liens for itself and all Subcontractors and material suppliers at all tiers with respect to Work or
materials or equipment for which payment has been previously made, and additional forms of
waiver acknowledging receipt of final payment under the Agreement, and providing final
release of such liens.
10.7 Warranty of Title.
By submitting an Application for Payment, the Design-Builder warrants to the
Department that title to all Wo rk for which payment is sought will pass to the Department,
without liens, claims, or other encumbrances, upon the receipt of payment by the Department.
The Department may require exec ution of appropriate Project documents to confirm passage
of clear title. Passage of title shall not operate to pass the risk of loss with respect to the Work
in question. Risk of loss remains with the Design-Builder until Substantial Completion, unless
otherwise agreed by the Department, in writing.
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10.8 Submission.
On the twenty-fifth day of each month, the Design-Builder shall submit to the
Department (with a copy to the Program Mana ger) an Application for Payment, which
Application for Payment shall cover the enti re month during which the Application for
Payment is submitted. All amounts formally submitted via Application for Payment and not
disputed by the Department shall be due and pa yable on the last day of the month following
submission or, if that is not a business day, on the following business day. If the Design-
Builder and Department are unable to agree on the amounts properly due and owing, the
Department shall pay in accordance with its good faith determination, and the Design-Builder
may protest and pursue a claim as provided in this Agreement and the Standard Contract
Provisions (Construction Contracts and Architectural and Engineering Services Contracts).
10.9 Right to Withhold Payments.
The Department will notify the Design-Builder within fifteen (15) days after receiving
any Application for Payment of any defect in the Application for Payment or the Design-
Builder’s performance which may result in the Department’s declining to pay all or a part of
the requested amount. The Department may w ithhold payment from the Design-Builder, in
whole or part, as appropriate, if:
10.9.1 the Work is defective and such defects have not been remedied; or
10.9.2 the Department has determined th at the Design-Builder’s progress has
fallen behind the Project Schedule, and the Design-Builder fails, within ten (10)
calendar days of the Depart ment’s written demand, to provide the Department
with a realistic and acceptable Recovery Plan in accordance with Section 5.19;
or
10.9.3 the Design-Builder's monthly schedul e update reflects that the Design-
Builder has fallen behind the Proj ect Schedule, and the Design-Builder
fails to include, in the same monthly report, a realistic and acceptable
Recovery Plan in accordance with Section 5.19; or
10.9.4 the Design-Builder has failed to provide reports in full compliance with
Section 5.5 of this Agreement; or
10.9.5 the Design-Builder has failed to pay Subcontractors or suppliers
promptly or has made false or inaccurate certifications that payments to Subcontractors
or suppliers are due or have been made; or
10.9.6 any mechanic’s lien has been filed ag ainst the Department, the site or
any portion thereof or interest therein, or any improvements on the site, even though the
Department has paid all undisputed amounts due to the Design-Builder, and the Design-
Builder, upon notice, has failed to remove the lien, by bonding it off or otherwise, within
ten (10) calendar days; or
10.9.7 the Department has reasonable eviden ce that the Work will not be
completed by the Substantial Completion Date , as required, that the unpaid balance of
the GMP would not be adequate to cover actual or liquidated damages arising from the
anticipated delay; or
10.9.8 the Department has reasonable evid ence that the Work cannot be
completed for the unpaid balance of the GMP; or
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10.9.9 the Design-Builder is otherwise in substantial breach of this Agreement
including, without limitation, failures to comply with LSDBE Utilization requirements
or;
10.9.10 the Application for Payment is inco mplete, unsubstantiated, and/or
does not contain sufficient documentation for evaluation by the Contracting Officer.
10.10 Payment Not Acceptance.
Payment of any progress payment or final pa yment shall not consti tute acceptance of
Work that is defective or otherwise fails to conform to the Agreement or a waiver of any rights
or remedies the Department may have with respect to defective or nonconforming Work.
10.11 Department Not Obligated to Others.
The Department shall have no obligation to pay or be responsible in any way for
payments to a consultant or subcontractor performing portions of the Work.
10.12 Final Payment.
A final payment (“Final Payment”) shall be made by the Department to the Design-
Builder when: (i) Final Completion has been achieved; (ii) all deliverables set forth in Section
5.14, and Exhibit N have been delivered to and are accepted by the Department; (iii) the
Design-Builder provides the Department a comple te set of product manuals (O&M), training
videos, and warranties, as applicable; and (iv) a complete final Application for Payment and a
final accounting for the Cost of the Work ha s been submitted by the Design-Builder and
reviewed by the Department and, to the extent the Department determ ines appropriate, the
Department’s accountants. The Department shall make Fina l Payment not more than thirty
(30) days after the Department verifies the amount of the final payment set forth in a complete
final Application for Payment.
10.12.1 The amount of the Final Payment shall be calculated as follows:
10.12.1.1 Take the sum of the Cost of the Work substantiated by the
Design-Builder’s final accounting and the Design-Build Fee; but not more than the
GMP.
10.12.1.2 Subtract amounts, if any, for which the Department withholds
pursuant to the Agreement.
10.12.1.3 Subtract the aggregate of prev ious payments made by the
Department. (If the aggregate of previous payments made by the Department exceeds
the amount due the Design-Builder, the Desi gn-Builder shall promptly reimburse the
difference to the Department).
10.12.1.4 The Final Payment shall take into account any savings accruing
to the Department or the Design-Builder.
10.12.1.5 The Department will review and report in writing on the Design-
Builder’s final accounting within 30 days after delivery of the final accounting to the
Department by the Design-Builder. Base d upon Department’s de termination of the
Cost of the Work, and provided the other conditions of Section 10.12.1 have been met,
the Department will, within fifteen (15) days after the Department’s determination,
notify the Design-Builder of any amount that the Department will withhold and the
reasons therefor. The time periods stated in this Section 10.12.1.5 supersede those for
typical progress payments.
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10.12.1.6 If the Department determines that the Cost of the Work is other
than that claimed by the Design-Builder, the Design-Builder shall be entitled to
proceed in accordance with Article 3 of the Standard Contract Provisions
(Construction Contracts). Pending a final resolution of the disputed amount, the
Department shall pay the Design-Builder the amount that the Department determines
to be appropriate.
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13 Article 11 - INSURANCE
11.1 Insurance Required by the Project
A. GENERAL REQUIREMENTS. The Contractor at its sole expense shall procure and
maintain, during the entire period of perf ormance under this contract, the types of
insurance specified below. The Contractor shall submit a Certificate of Insurance to
the Contracting Officer (CO) giving eviden ce of the required coverage prior to
commencing performance under this contract. In no event shall any work be performed
until the required Certificates of Insurance signed by an authorized representative of
the insurer(s) have been provided to, and accepted by, the CO.
The Government of the District of Colu mbia shall be included in all policies,
where applicable and allowable by law, re quired hereunder to be maintained by the
Contractor and its subcontractors (except fo r workers’ compensation and professional
liability insurance) as an additional insureds for claims against The Government of the
District of Columbia relating to this contract, with the understanding that any
affirmative obligation imposed upon the insu red Contractor or its subcontractors
(including without limitation the liability to pay premiums) shall be the sole obligation
of the Contractor or its subc ontractors, and not the additiona l insured. The additional
insured status under the Contractor’s a nd its subcontractors’ Commercial General
Liability insurance policies shall be effected using the ISO Additional Insured
Endorsement form CG 20 10 11 85 (or CG 20 10 07 04 and CG 20 37 07 04) or such
other endorsement or combination of endorsements providing coverage at least as broad
and approved by the CO in writing. All of the Contractor’s and its subcontractors’
liability policies (except for workers’ compensation and professional liability
insurance) shall be endorsed using ISO form CG 20 01 04 13 or its equivalent so as to
indicate that such policies provide primary coverage (without any right of contribution
by any other insurance, reinsurance or se lf-insurance, including any deductible or
retention, maintained by an Additional Insured) for all cl aims against the additional
insured arising out of the performance of this Statement of Work by the Contractor or
its subcontractors, or anyone for whom the Contractor or its subcontractors may be
liable. These policies shall include a separa tion of insureds clause applicable to the
additional insured.
If the Contractor and/or its subcontractors maintain broa der coverage and/or higher
limits than the minimums shown below, the District requires and shall be entitled to the
broader coverage and/or the higher lim its maintained by the Contractor and
subcontractors.
B. INSURANCE REQUIREMENTS
1. Commercial General Liability Insurance (“CGL”) - The Contractor shall provide
evidence satisfactory to the CO with respec t to the services performed that it carries a
CGL policy, written on an occurrence (not cl aims-made) basis, on Insurance Services
Office, Inc. (“ISO”) form CG 00 01 04 13 (or another occurrence-based form with
coverage at least as broad and approved by the CO in writing), covering liability for all
ongoing and completed operations of the C ontractor and under all subcontracts,
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covering claims for bodily injury, including without limitation sickness, disease or
death and mental anguish of any persons, broad form property damage, including loss
of use resulting therefrom, personal and advertising injury, and including coverage for
liability arising out of an Insured Contract (including the tort liability of another assumed
in a contract) and acts of terrorism (whether caused by a foreign or domestic source). Such
coverage shall have limits of liability of not less than $1,000,000 each occurrence, a
$2,000,000 general aggregate.
The Commercial General Liability shall be further endorsed to:
a) To the fullest extent permitted by law, provide additional insured coverage
using ISO form CG 2015 0413 (or it’s equivalent) to The Government of
the District of Columbia
b) Coverage available to the additional in sureds shall apply on a primary and
non-contributing basis as respects any other insurance, deductibles, or self-
insurance available to the additional insureds
c) A waiver of subrogation in favor of The Government of the District of
Columbia
d) Any Annual Aggregate shall apply on a per location or per project basis
(where applicable)
e) Defense costs shall be in addition to and not erode the limits of liability
2. Automobile Liability Insurance - The Contractor shall provide evidence satisfactory to
the CO of commercial (business) automobi le liability insurance written on ISO form
CA 00 01 10 13 (or another form with covera ge at least as broad and approved by the
CO in writing) including coverage for all owned, hired, borrowed and non-owned
vehicles and equipment used by the Contr actor in connection with work under this
agreement, with a minimum combined single limit of $1,000,000 for bodily injury or
death and property damage, including loss of use thereof. Such policy or policies of
automobile liability insurance shall be wr itten on an "occurrence" (as opposed to a
"claims made") basis.
Auto Physical Damage Coverage - The Contractor shall provide auto physical
damage insurance to cover "loss" to a covered "auto" or its equipment:
a) Comprehensive - Fire, lightning or expl osion; theft; windstorm, hail or
earthquake; flood; mischief or vandalism; or the sinking, burning, collision
or derailment of any conveyance transporting the covered "auto".
b) Collision Coverage - Caused by: The covered "auto's" collision with another
object or the covered "auto's" overturn.
The Commercial Auto Liability policy shall be further endorsed to:
a. To the fullest extent permitted by law, provide additional insured coverage
to The Government of the District of Columbia
b. Coverage available to the additional in sureds shall apply on a primary and
non-contributing basis as respects any other insurance, deductibles, or self-
insurance available to the additional insureds
c. A waiver of subrogation in favor of The Government of the District of
Columbia
d. Defense costs shall be in addition to and not erode the limits of liability
e. If applicable, include Form CA 99 48 03 06 Pollution Liability - Broadened
Coverage for Covered Autos - Business Auto, Motor Carrier and Truckers
(or it’s equivalent)
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3. Workers’ Compensation Insurance - The Contractor shall provide evidence satisfactory
to the CO of Workers’ Compensation insu rance in accordance with the statutory
mandates of the District of Columbia or the jurisdiction in which the contract is
performed.
Employer’s Liability Insuranc e - The Contractor shall provide evidence satisfactory to
the CO of employer’s liability insurance as follows: $500,000 per accident for injury;
$500,000 per employee for disease; and $500,000 for policy disease limit.
The Workers Compensation and Employers Li ability shall be further endorsed to:
a) Include a Waiver of Subrogation in favor of The Government of the District of
Columbia.
b) Where applicable, include United Stat es Longshore and Harbor Workers
Compensation Act (USL&H)
c) Where applicable, include Jones Act Coverage for seamen or crew members on
an “if any” basis.
4. Network Security/Privacy (Cyber) Liability Insurance covering acts, errors, omissions,
breach of contract, and viol ation of any consumer protec tion laws arising out of
Contractor’s operations or se rvices with a limit of $2,000,000 per claim and in the
aggregate. Such coverage shall include but not be limited to, third party and first party
coverage for loss or disclosure of any data, including personally identifiable
information and payment card information, ne twork security failure, violation of any
consumer protection laws, unauthorized access and/or use or other intrusions,
infringement of any intellectual property rights (except patent), unintentional breach of
contract, negligence or breach of duty to use reasonable care, breach of any duty of
confidentiality, invasion of privacy, or viol ations of any other legal protections for
personal information, defamation, libel, slander, commercial disparagement, negligent
transmission of computer virus, or use of computer networks in connection with denial
of service attacks. Such coverage shall in clude regulatory defense and fines/penalties
in any jurisdiction anywhere in the world. Such coverage shall include contractual
privacy coverage for data breach response an d crisis management costs that would be
incurred by Contractor on behalf of The Government of the District of Columbia in the
event of a data breach including legal and forensic expenses, notification costs, credit
monitoring costs, and costs to operate a call center. Contractor shall maintain coverage
in force during the term of this Agreement and for an extended reporting period of not
less than two (2) years after.
5. Professional Liability Insurance (Errors & Omissions) - The Contractor shall provide
Professional Liability Insurance (Errors and Omissions) to cover liability resulting from
any error or omission in the pe rformance of professional services under this Contract.
The policy shall provide limits of $1,000,00 0 per claim or per occurrence for each
wrongful act and $2,000,000 annual aggregate. The Contractor warrants that any
applicable retroactive date precedes the date the Contractor first performed any
professional services for the Government of the District of Columbia and that
continuous coverage will be maintained or an extended reporting period will be
exercised for a period of at least ten year s after the completion of the professional
services. Limits may not be shared with other lines of coverage.
6. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence
satisfactory to the CO of commercial umbr ella or excess liability insurance with
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minimum limits of $10,000,000 per occurr ence and $10,000,000 in the annual
aggregate, following the form and in excess of all liability policies. All liability
coverages must be scheduled under the umbr ella and/or excess policy. The insurance
required under this paragraph shall be written in a form that annually reinstates all
required limits. Coverage shall be primar y to any insurance, self-insurance or
reinsurance maintained by The Government of the District of Columbia and the “other
insurance” provision must be amended in accordance with this requirement and
principles of vertical exhaustion.
7. Crime Insurance (3rd Party Indemnity) - Th e Contractor shall provide a Crime policy
including 3rd party fidelity to cover the dishonest acts of Contractor s, its employees
and/or volunteers which result in a loss to the District. The Government of the District
of Columbia shall be included as loss payee. The policy shall provide a limit of $15,000
per occurrence.
8. Environmental Liability/Contractors Pollu tion Liability Insurance - The Contractor
shall provide evidence satisfactory to th e CO of environmental liability insurance
covering losses caused by pollution or other hazardous conditions arising from ongoing
or completed operations of the Contractor. Such insurance shall apply to bodily injury,
property damage (including loss of use of damaged property or of property that has
been physically injured), clean-up costs, transit and non-owned disposal sites.
Coverage shall extend to defense costs and expenses incurred in the investigation, civil
fines, penalties and damages or settlements. There shall be neither an exclusion nor a
sublimit for mold or fungus-related claims . The minimum limits required under this
paragraph shall $2,000,000 per occurrence and $2,000,000 in the annual aggregate. If
such coverage is written on a claims-made basis, the Contractor warrants that any
retroactive date applicable to coverages under the policy precedes the Contractor’s
performance of any work under the Contract and that continuous completed operations
coverage will be maintained for at least ten (10) years or an extended reporting period
shall be purchased for no less than ten (10) years after completion.
The Contractor also must furnish to th e CO Owner certificates of insurance
evidencing environmental liability insurance maintained by third party
transportation and disposal site operators (s) used by the Contractor for losses
arising from facility(ies) accepting, stori ng or disposing hazardous materials or
other waste as a result of the Contractor ’s operations. Such coverages must be
maintained with limits of at least the amounts set forth above.
The Environmental Liability policy shall be further endorsed to include The
Government of the District of Columbia as an Additional Insured.
9. Employment Practices Liability - The Contractor shall provide evidence satisfactory to
the CO with respect to the operations performed to cover the defense of claims arising
from employment related wrongful acts incl uding but not limited to: Discrimination,
Sexual Harassment, Wrongful Termination, Workplace Torts, "Bullying" in "any
location" and "by any means," including the Internet, whether between employees of
contractor or against third parties. Em ployment Practices Liab ility coverage must
specifically state Third Party Liability coverage is included. Contractor will indemnify
and defend The Government of the District of Columbia should it be named co-
defendant or be subject to or party of any claim. Cove rage shall also extend to
Temporary Help Firms and Independent C ontractors hired by C ontractor. The policy
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shall provide limits of not less than $1,000, 000 for each wrongful act and $2,000,000
annual aggregate for each wrongful act.
10. Installation-Floater Insurance - For projec ts not involving struct ural alterations, the
contractor shall provide an installation floater policy with a limit equal to the Property
values being installed as part of the pr oject. The policy shall cover property while
located at the project site, at temporary locati ons, or in transit; deductibles will be the
sole responsibility of the contractor.
11. Sexual/Physical Abuse & Mo lestation - The Contractor shall provide evidence
satisfactory to the CO with respect to the services performed that it carries $1,000,000
per occurrence limits; $2,000,000 aggregate of affirmative abuse and molestation
liability coverage. Coverage should include physical abuse, such as sexual or other
bodily harm and non-physical abuse, such as verbal, emotional or mental abuse; any
actual, threatened or alleged act; errors, omission or misconduct. This insurance
requirement will be considered met if th e general liability insurance includes an
affirmative sexual abuse and molestation endorsement for the required amounts or
through a separate stand alone sexual abus e and molestation policy with confirmation
there are no exclusions for abuse or assaul t & battery under the General Liability. So
called “silent” coverage or “shared” lim its under a commercial general liability or
professional liability policy will not be acceptable. Limits may not be shared with other
lines of coverage. The applicable policy may need to be submitted to the ORM for
compliance review.
Construction Projects Controlled by the District (IF APPLICABLE)
For construction projects controlled by the District, the District will procure
the following policies with the District listed as the first named insured. Since the
District will control the placement of the policies, the District should not
contractually bind itself to secure coverage broader than the minimum that satisfy
the interests of the Contractor.
Builders Risk – The District shall purchase and maintain, in a company
authorized to do business in the jurisdiction in which the project is located, builders
risk insurance, written on an “all risk”, special causes of loss or equivalent form.
Builders risk coverage will include boi ler and machinery / equipment breakdown,
earthquake and flood perils. Building ordna nce and terrorism coverage will be
included.
The deductible shall not exceed $25, 000 except for earthquake, flood,
windstorm, water damage or other perils at the discretion of the District and as
available in the insurance industry.
The project limit shall equal the replacement value of the structure, including
coverage for property in transit and stored off premises.
At the discretion of the Di strict, builders risk covera ge will extend to soft
costs and delayed completion.
Builders risk insurance shall include the interests of The Government of the
District of Columbia, the Contractor, S ubcontractors and Sub – subcontractors in
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the project.
C. SUBCONTRACTOR INSURANCE REQUIREMENTS
Any and all subcontractors engaged by Contractor for work under this agreement
shall be required to have the same in sured required of Contractor. Should the
Contractor wish to propose different insurance requirements than outlined below, then,
prior to commencement of work by the subc ontractor, the Contractor shall submit in
writing the name and brief description of work to be performed by the subcontractor on
the Subcontractors Insurance Requirement Te mplate provided to the Office of Risk
Management (ORM). ORM will determine the insurance requirements applicable to the
subcontractor and promptly deliver such requi rements in writing to the Contractor. In
either instance, the Contractor must prov ide proof of the subcontractor's required
insurance prior to commencement of work by the subcontractor.
D. PRIMARY AND NONCONTRIBUTORY INSURANCE
The insurance required herein shall be primary to and will not seek contribution
from any other insurance, reinsurance or self-insurance including any deductible or
retention, maintained by the Government of the District of Columbia.
E. DURATION. The Contractor shall carry all required insurance until all contract work
is accepted by The Government of the Distri ct of Columbia and shall carry listed
coverages for ten years for construction projects following final acceptance of the work
performed under this contract and two years for non-construction related contracts.
F. LIABILITY. These are the required minimu m insurance requirements established by
The Government of the District of Columb ia. However, it is understood that The
Government of the District of Columbia does not in any way represent that the
insurance or the limits of insurance specified herein are sufficient or adequate to protect
your interests or liabilities and will not in any way limit the contractor’s liability under
this contract.
G. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible
for any loss or damage to their personal property, including but not limited to tools and
equipment, scaffolding and temporary stru ctures, rented machinery, or owned and
leased equipment. A waiver of subrogation shall apply in favor of The Government of
the District of Columbia.
H. MEASURE OF PAYMENT. The Government of the District of Columbia shall not
make any separate measure or payment fo r the cost of insurance and bonds. The
Contractor shall include all of the costs of insurance and bonds in the contract price.
I. NOTIFICATION. The Contractor shall ensure that all policies provide that the CO
shall be given thirty (30) days prior writ ten notice in the event of cancellation, non-
renewal, or material changes to the extent such cancellation or material changes results
in Contractor no long complying with the above requirements. The Contractor shall
provide the CO with ten (10) days prior wr itten notice in the event of non-payment of
premium. The Contractor will also provide the CO with an updated Certificate of
Insurance should its insurance coverages renew during the contract. The Government
of the District of Columbia may reasonab ly change the above insurance coverage
requirements during the Term by giving Cont ractor at least 30 days’ notice of the
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change. Contractor must comply, at your expe nse, and deliver to the CO evidence of
compliance before the change becomes effective.
J. CERTIFICATES OF INSURANCE. The Contractor must send to CO, at least 10 days
after execution of this Agreement, certificates of insurance evidencing the required
insurance coverage and endorsements required herein. Contractor must also provide us
with evidence of renewal before the expiration date of each insurance policy. Contractor
is responsible for providing us with 30 days advanced written notice if the certificate
of insurance by the insurer has been canceled, reduced in coverage, or otherwise altered.
. Certificates of insurance must refe rence the corresponding contract number.
Evidence of insurance shall be submitted to:
The Government of the District of Columbia
And email to the attention of:
Peter Henry Lyonga
Contracting Officer
Department of General Services
Contracts & Procurement Division
3924 Minnesota Ave NE, 5th Floor
Washington, DC 20019
Peterhenry.lyonga@dc.gov
The CO may request and the Contractor shal l promptly deliver upda ted certificates of
insurance, endorsements indicating the required coverages, and/or certified copies of
the insurance policies. If the insurance initially obtained by the Contractor expires prior
to completion of the contract, renewal certif icates of insurance and additional insured
and other endorsements shall be furnished to the CO prior to the date of expiration of
all such initial insurance. For all coverage required to be maintained after completion,
an additional certificate of insurance eviden cing such coverage shall be submitted to
the CO on an annual basis as the coverage is renewed (or replaced).
K. DISCLOSURE OF INFORMATION. The Contractor agrees that The Government of
the District of Columbia may disclose the name and contact information of its insurers
to any third party which presents a claim against The Government of the District of
Columbia for any damages or claims resulting from or arising out of work performed
by the Contractor, its agents, employees, servants or subcontractors in the
performance of this contract.
L. CARRIER RATINGS. All Contractor’s and its subcontractors’ insurance required in
connection with this contract shall be written by insurance companies with an A.M.
Best Insurance Guide rating of at least A- VII or better (or the equivalent by any other
rating agency) and licensed in the District of Columbia.
WARRANTIES. When applicable, the Contract or should be named as an additional
insured on the applicable manufacturer’s/distributer’s Commercial General Liability
policy using Insurance Services Office, Inc. (“ISO”) form CG 20 15 04 13 (or another
occurrence-based form with coverage at least as broad). CO should collect, review for
accuracy, and maintain all warranties for goods and services
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Article 12- BONDS
12.1 Performance Bond and Payment Bond.
The Design-Builder shall, before commenci ng the Construction Phase, provide to the
Department a payment bond and performance bond, each with a penal sum equal to the full
value of the Agreement, NTE or the GMP. Such bond shall remain in full force and effect until
Final Completion is achieved and the Department shall be able to draw upon such bond
regardless of the amount paid by the Department to the Design-Builder, even if such amount
exceeds the penal value of such bond. Unle ss otherwise directed by the Department, the
Design-Builder shall require all Subcontractors whose Subcontract prices exceed One Hundred
Thousand Dollars ($100,000) to provide payment and performance bonds, with a penal sum
equal to one hundred percent (100%) of the subc ontract price. All bonds must be in a form
acceptable to the Department, its lenders or bond trustee, and issued by a surety authorized to
do business in the District of Columbia a nd bonding company listed on the United States
Department of Treasury’s Listing of Approve d Sureties. All subcontractors’ bonds must
include a dual obligee rider, naming the Design-B uilder and the Department as dual obligees.
If the Guaranteed Maximum Price is increased pursuant to the terms of the Agreement, the
Department may require that the amount of the bonds be increased in the amount of one
hundred percent (100%) of the increase, and the Design-Builder shall promptly comply. The
Design-Builder shall furnish a copy of its bonds to any potential beneficiary of the bonds or
permit that person or company to make a copy. If the bonds provided become unacceptable to
the Department, the Design-Builder shall prompt ly provide substitute security acceptable to
the Department. If the Design-Builder intends to exercise its rights as dual obligee under any
trade Subcontractor’s bond, it shall first give the Department twenty (20) days written notice,
so that the Department may lodge any objection it may reasonably have to the proposed action.
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Article 13 - ECONOMIC INCLUSION REQUIREMENTS
Section 13.1 LSDBE Utilization.
If the Design-Builder subcontracts any work, at least 35% of the dollar volume of the
Agreement shall be subcontracted with small business enterprises (“SBE”). If there are
insufficient qualified SBEs then the subcontracting may be satisfied by subcontracting 35% of
the dollar volume to any qualified certified bus iness enterprises (“CBE”). For subcontracted
work, pass through entities will not count toward this goal. In order to count toward the
subcontracting requirement, the SBE must perform at least 35% of the work that is being
counted toward the goal with its own forces. The Local, Small, and Disadvantaged Business
Enterprises (“LSDBE”) certification shall be, in each case, as of the effective date of the
applicable subcontract. Supply agreements with material suppliers shall be counted toward
meeting this goal. The Design-Builder has deve loped a Subcontracting Plan that is attached
hereto as Exhibit D . The Design-Builder shall comply with the terms of the SBE
Subcontracting Plan in making purchases a nd administering its subcontracts and supply
agreements.
Section 13.2 Mandatory Subcontracting Requirements
Section 13.2.1 Unless the Director of the Depart ment of Small and Local Business
Development (DSLBD) has approve d a waiver in writing, in accordance with D.C. Official
Code § 2-218.51, for all contracts in excess of $250,000, at least 35% of the dollar volume of
the contract shall be subcontracted to qualified small business enterprises (SBEs).
Section 13.2.2 If there are insufficient SBEs to completely fulfill the requirement of
Section 13.2.1, then the subcontracting may be satisfied by subcontracting 35% of the dollar
volume to any qualified certified business en terprises (CBEs); provided, however, that all
reasonable efforts shall be made to ensure that SBEs are significant participants in the overall
subcontracting work.
Section 13.2.3 A prime contractor that is certifie d by DSLBD as a small, local or
disadvantaged business enterprise shall not be required to comply with the provisions of
Sections 13.2.1 and 13.2.2.
Section 13.2.4 Except as provided in Sections 13.2.1 and 13.2.2, a prime contractor
that is a CBE and has been granted a proposal pr eference pursuant to D.C. Official Code §
2-218.43, or is selected through a set-aside program, shall perform at least 35% of the
contracting effort with its own organization and resources and, if it subcontracts, 35% of the
subcontracting effort shall be with CBEs. A CBE prime contractor that performs less than
35% of the contracting effort shall be subject to enforcement actions under D.C. Official
Code § 2-218.63.
Section 13.2.5 A prime contractor that is a certified joint venture and has been
granted a proposal preference pursuant to D.C. Official Code § 2-218.43, or is selected
through a set-aside program, shall perform at least 50% of the contracting effort with its own
organization and resources and, if it subcontracts, 35% of the subcontracting effort shall be
with CBEs. A certified joint venture prime cont ractor that performs less than 50% of the
contracting effort shall be s ubject to enforcement actions under D.C. Official Code § 2-
218.63.
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Section 13.2.6 Each CBE utilized to meet these subcontracting requirements shall
perform at least 35% of its contracting effort with its own organization and resources.
Section 13.3 Subcontr acting Plan (Exhibit D)
If the Design-Builder is required by law to subcontract under this Agreement, then the
subcontracting plan submitted with its Proposal , may only be amended with the prior written
approval of the Contracting Officer and Director of DSLBD, as previously stated herein; and,
any reduction in the dollar volume of the subc ontracted portion resulting from an amendment
of the Subcontracting Plan shall inure to the be nefit of the District. The Subcontracting Plan
shall include the following:
(1) The name and address of each subcontractor;
(2) A current certification number of the small or certified business enterprise;
(3) The scope of work to be performed by each subcontractor; and
(4) The price that the prime contractor will pay each subcontractor.
Section 13.4 Copies of Subcontracts
Within twenty-one (21) days of the date of award, the Contractor shall provide fully
executed copies of all subcontracts identified in the subcontracting plan to the Contracting
Officer (CO), District of Columbia Auditor and the Director of DSLBD.
Section 13.5 Subcontracting Plan Compliance Reporting
Section 13.5.1 If the Contractor has a subcontracting plan required by law for this
contract, the Contractor shall submit a qua rterly report to the Contracting Officer,
District of Columbia Auditor, and the Dir ector of DSLBD. The quarterly report shall
include the following information for each s ubcontract identified in the subcontracting
plan:
(A) The price that the prime contractor will pay each subcontractor under
the subcontract;
(B) A description of the goods procured or the services subcontracted for;
(C) The amount paid by the prime contractor under the subcontract; and
(D) A copy of the fully executed subcontract, if it was not provided with
an earlier quarterly report.
Section 13.5.2 If the fully executed subcontract is not provided with the quarterly
report, the prime contractor will not re ceive credit toward its subcontracting
requirements for that subcontract.
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Section 13.6 Annual Meetings
Upon at least 30-days written notice provided by DSLBD, the Contractor shall meet annually
with the CO, CA, District of Columbia Audito r and the Director of DSLBD to provide an
update on its subcontracting plan.
Section 13.7 DSLBD Notices
The Contractor shall provide written notice to the DSLBD and the District of Columbia
Auditor upon commencement of the contract and when the contract is completed.
Section 13.8 Enforcement and Penalties for Breach of Subcontracting Plan
Section 13.8.1 A contractor shall be deemed to have breached a subcontracting plan
required by law if the contractor (i) fails to submit subcontracting plan monitoring or
compliance reports or other required subcontr acting information in a reasonably timely
manner; (ii) submits a monitoring or complia nce report or other required subcontracting
information containing a materially false statement; or (iii) fails to meet its subcontracting
requirements.
Section 13.8.2 A contractor that is found to have breached its subcontracting plan for
utilization of CBEs in the performance of a co ntract shall be subject to the imposition of
penalties, including monetary fines in accordance with D.C. Official Code § 2-218.63.
Section 13.8. 3 If the CO determines the Contractor’s failure to be a material breach
of the contract, the CO shall have cause to terminate the contract under the default provisions
in Article 16 of the Contract.
Section 13.8.4 Neither the Design-Builder nor a Subcontractor may remove a
Subcontractor or tier-Subcontractor if such Subcontractor or tier-Subcontractor is certified
as an LSDBE company unless the Department a pproves of such removal, in writing. The
Department may condition its approval upon the Design-Builder developing a plan that is,
in the Department’s sole and absolute judgment, adequate to maintain the level of LSDBE
participation in the Project.
Section 13.9 Equal Employment Opportunity and Hiring of District Residents
13.9.1 For contracts for services in the amount of $300,000 or more, the Design-
Builder shall comply with the First Sour ce Employment Agreement Act of 1984, as
amended, D.C. Official Code § 2-219.01 et seq. (“First Source Act”).
13.9.2 The Design-Builder shall enter into and maintain during the term of the
Contract, a First Source Employment Agreement (Exhibit V) with the District of Columbia
Department of Employment Se rvices (DOES), in which the Design-Builder shall agree
that: (a) The first source for fi nding employees to fill all jobs created in order to perform
the Contract shall be the First Source Regi ster; and (b) The first source for finding
employees to fill any vacancy occurring in all jobs covered by the Employment Agreement
shall be the First Source Register.
13.9.3 If applicable, the Design-Builder shall comply with subchapter X of Chapter
II of Title 2, and all successor acts theret o, including by not limited to the Workforce
Intermediary Establishment and Reform of First Source Amendment Act of 2011, and the
rules and regulations promulgated thereunder, including, but not limited to the following
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requirements:
a) At least twenty percent (20%) of Journey worker hours by trade shall be performed
by District residents;
b) At least sixty percent (60%) of appren tice hours by trade shall be performed by
District residents;
c) At least fifty-one percent (51%) of th e skilled laborer hours by trade shall be
performed by District residents; and
d) At least seventy percen t (70%) of common laborer hours shall be performed by
District residents.
13.9.4 The Design-Builder shall not begin the performance of the Contract until its
Employment Agreement has been accepted by DOES. Once approved, the Employment
Agreement shall not be amended except with the approval of DOES.
13.9.5 The Design-Builder agrees that at le ast 51% of the new employees hired to
perform the Contract shall be District residents. The Design- Builder shall ensure that at
least fifty-one percent (51%) of the Desi gn-Builder and every sub-consultants and
subcontractor’s employees hired after the effect ive date of the Agreement, or after such
subconsultant or subcontractor enters into a contract wi th the Design-Builder, to work on
the Project shall be residents of the District of Columbia. This percentage shall be applied
in the aggregate, and not trade by trade.
13.9.6 The Contractor’s hiring and reporti ng requirements under the First Source
Act and any rules promulgated thereunder shall continue for the term of the Contract.
13.9.7 The CO may impose penalties, includin g monetary fines of 5% of the total
amount of the direct and indirect labor costs of the Contract, for a willful breach of the
Employment Agreement, failure to submit the required hiring compliance reports, or
deliberate submission of falsified data.
13.9.8 If the Design-Builder does not receive a good faith waiver, the CO may also
impose an additional penalty equal to 1/8 of 1% of the total amount of the direct and indirect
labor costs of the Contract for each percentage by which the Design-Builder fails to meet
its hiring requirements.
13.9.9 Any contractor which violates, more than once within a 10-year timeframe,
the hiring or reporting requirements of the First Source Act shall be referred for debarment
for not more than five (5) years.
13.9.10 The Design-Builder may appeal any decision of the CO pursuant to this
clause to the DC Contract Appeals Board located at 441 4th Street, NW, Suite 350N,
Washington, DC 20001.
13.9.11 The provisions of the First S ource Act do not apply to nonprofit
organizations which employ 50 employees or less.
13.9.12 Construction projects or contracts co vered by this Section 4.2.8 of the
Contract shall be subject to the hiring and re porting requirements set forth in this Section
until construction is completed and a final certificate of occupancy has been issued.
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Section 13.10 Economic Inclusion Reporting Requirements
Section 13.10.1 Upon execution of the Agreement, the Design-Builder and all its
member firms, if any, and each of its Subcontractors shall submit to the Department a list of
current employees and apprentices that will be assigned to the Agreement, the date they were
hired and whether or not they live in the District of Columbia.
Section 13.10.2 The Design-Builder and its constitue nt entities shall comply with
subchapter X of Chapter II Title 2, and subcha pter II of Chapter 11 of Title 1 of the D.C.
Code, and all successor acts thereto and the rules and regulations promulgated thereunder.
The Design-Builder and all me mber firms and Subcontractors shall execute a First Source
Agreement with the District of Columbia Department of Employm ent Services (“DOES”)
prior to beginning work at the Project site.
Section 13.10.3 The Design-Builder shall maintain detailed records relating to the
general hiring of District of Columbia and community residents.
Section 13.10.4 The Design-Builder shall be resp onsible for: (i) including the
provisions of Section 9.3 in a ll subcontracts; (ii) collecting the information required in
Section 9.3 from its Subcontractors; and (iii) providing the information collected from its
Subcontractors in the reports required to be submitted by the Design-Builder pursuant to
Section 9.3.
Section 13.10.5. Reserved.
Section 13.10.6 Living Wage Act . In addition to the requirements set forth in the
First Source Employment Agreement, the Design -Builder shall comply with all applicable
provisions of the Living Wage Act of 2006, Exhibit Q, as amended (codified at D.C. Official
Code §§ 2-220.01 et seq.) and its implementing regulations.
Section 13.10.7 Apprenticeship Act. The D.C. Apprenticeship Act of D.C. Law 2-156,
(as amended, the Act) may apply to these Proj ects. As applicable, the Design-Builder firms
and their subcontractors selected to perform work on the Projects on a craft-by-craft basis may
be required to comply with the Act. If applicable, all terms and conditions of the D.C.
Apprenticeship Council Rules and Regulations shall be implemented, and the selected Design-
Builder firms shall be liable for any subcontractor non-compliance. Thirty-Five percent (35%)
of all apprentice hours worked shall be performed by District residents.
Section 13.11 WAY TO WORK AMENDMENT ACT OF 2006
13.11.1. Except as described in Section 13.14.8 below, the Design-Builder shall comply
with Title I of the Way to Work Amendment Act of 2006, effective June 8, 2006 (D.C. Law
16-118, D.C. Official Code §2-220.01 et seq.) (“Living Wage Act of 2006”), for contracts for
services in the amount of $100,000 or more in a 12-month period.
13.11.2 The Design-Builder shall pay its empl oyees and subcontractors who perform
services under the Contract no less than the current living wage.
13.11.3 The Design-Builder shall include in any subcontract for $15,000 or more a
provision requiring the subcontra ctor to pay its employees who perform services under the
Contract no less than the current living wage rate.
13.11.4 The DOES may adjust the living wage annually and Design-Bu ilder will find
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the current living wage rate on its website at www.does.dc.gov.
13.11.5 The Design-Builder shall provide a c opy of the Fact Sheet attached within
Exhibit Q to each employee and subcontractor who performs services under the Contract. The
Design-Builder shall also post the Notice attached within Exhibit Q in a conspicuous place in
its place of business. The Design-Builder shall include in any subcontract for $15,000 or more
a provision requiring the subcontractor to post the Notice in a conspicuous place in its place of
business.
13.11.6 The Design-Builder shall maintain its pa yroll records under the Contract in the
regular course of business for a period of at least three (3) years from the payroll date, and shall
include this requirement in its subcontracts for $15,000 or more under the Contract.
13.11.7 The payment of wages required unde r the Living Wage Act of 2006 shall be
consistent with and subject to the provisions of D.C. Official Code §32-1301 et seq.
13.11.8 The requirements of the Living Wage Act of 2006 do not apply to:
(1) Contracts or other agreemen ts that are subject to higher wage level determinations
required by federal law;
(2) Existing and future collective bargaini ng agreements, provided, that the future
collective bargaining agreement results in the employee being paid no less than the established
living wage;
(3) Contracts for electricity, telephone, water, sewer or other services provided by a
regulated utility;
(4) Contracts for services ne eded immediately to prevent or respond to a disaster or
imminent threat to public health or safety declared by the Mayor;
(5) Contracts or other agreements that provide trainees with additional services including,
but not limited to, case management and job read iness services; provided that the trainees do
not replace employees subject to the Living Wage Act of 2006;
(6) An employee under 22 years of age empl oyed during a school vacation period, or
enrolled as a full-time student, as defined by th e respective institution, who is in high school
or at an accredited institution of higher education and who works less than 25 hours per week;
provided that he or she does not replace employees subject to the Living Wage Act of 2006;
(7) Tenants or retail establ ishments that occupy property constructed or improved by
receipt of government assistance from the Distri ct of Columbia; provided, that the tenant or
retail establishment did not receive direct government assistance from the District;
(8) Employees of nonprofit orga nizations that employ not more than 50 individuals and
qualify for tax exemption pursuant to section 501(c)(3) of the Internal Revenue Code of 1954,
approved August 16, 1954 (68A Stat. 163; 26 U.S.C. § 501(c)(3);
(9) Medicaid provider agreements for direct care services to Medicaid recipients, provided,
that the direct care service is not provided through a home care agency, a community residence
facility, or a group home for mentally retarded persons as those terms are defined in section 2
of the Health-Care and Community Residence Facility, Hospice, and Home Care Licensure
Act of 1983, effective February 24, 1984 (D.C. Law 5-48; D.C. Official Code § 44-501); and
(10) Contracts or other agreem ents between managed care organizations and the Health Care
Safety Net Administration or the Medicaid As sistance Admini stration to provide health
services.
13.11.9 The Mayor may exempt a contractor from the requirements of the Living Wage
Act of 2006, subject to the approval of the Council, in accordance with the provisions of Section
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109 of the Living Wage Act of 2006.
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Article 14 - LIQUIDATED DAMAGES
Section 14.1 Reserved.
Section 14.2 Delay in Substantial Completion.
If the Design-Builder fails to achieve S ubstantial Completion of the Project by the
Substantial Completion Date, the Parties acknowledge and agree that the actual damage to the
Department for the delay will be impossible to determine, and in lieu thereof, the Design-
Builder shall pay to the Department, as fixed, agreed and liquidated delay damages in the
amount set forth in the Project Information Section of this Agreement per day for each calendar
day of delay for failure to meet the applicable Substantial Completion Date.
The Design-Builder and the Depa rtment agree that the liqui dated damages set forth in
this Article do not constitute, and shall not be deemed, a penalty but represent a reasonable
approximation of the damages to the Department associated with a delay in the Project. These
damages shall not apply if the delay is the re sult of force majeure and the Design-Builder
otherwise complies with the pr ovisions set forth in the Sta ndard Contract Provisions
(Construction Contracts and Architectural/Engineering Services Contracts).
Section 14.3 Early Completion. In the event the Design-Builder achieves Substantial
Completion of the Project prior to the Substa ntial Completion Date, the Design-Builder shall
maintain the completed Project, at its own expense, until such time that the Department agrees
to occupy and use the Project for its intended use.
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Article 15 - MISCELLANEOUS PROVISIONS
15.1 Ownership and Use of Project Documents . The Drawings, Specifications, and other
Project Documents prepared by the Design-Builder’s Architect and copies thereof furnished to
the Design-Builder, are for use solely with respect to this Project. They are not to be used by
the Design-Builder, Subcontractors, Sub-subcontractors, or suppliers on other projects, or for
additions to this Project outside the scope of the Work, without the specific written consent of
the Department, and the Design-Builder’s Architect. The referenced Drawing, Specifications,
and other Project Documents shall become the pr operty of the Department. The District will
be the sole owner of all project drawings, specifications, and other Project Documents and the
Design-Builder shall provide the Di strict with a complete set of “as-built” within sixty (60)
days of final completion.
15.2 Assignment.
The Department and Design-Build er respectively bind themselv es, their partners, members,
joint venturers, constituent entities, successors , assigns and legal repres entatives to the other
party hereto and to partners, members, joint venturers, constituent entities, successors, assigns,
and legal representatives of such other part y in respect to covenants, agreements, and
obligations contained in the Agreement. Neith er party to the Agreement shall assign the
Agreement or its rights and obligations under th e Agreement, without th e written consent of
the other party. If either party attempts to make such an assignment without such consent, that
party shall nevertheless remain legally responsible for all obligations under the Agreement.
15.3 Buy American Act Provision.
The Design-Builder shall comply with the provi sions of the Buy American Act (41 U.S.C. §
10a-10d), including, but not limited to, the purchase of steel.
15.3.1 In accordance with the Buy American Act (41 U.S.C. § l0a-l0d), and Executive
Order 10582. December 17, 1954 (3 CFR, 1954-58 Comp., p. 230), as amended
by Executive Order 11051, September 27, 1962 (3 CFR, l059—63 Comp., p.
635), the Design-Builder agrees that onl y domestic construction material will
be used by the Design-Builder, subcontr actors, material men and suppliers in
the performance of the Agreement, excep t for non-domestic material listed in
the Agreement.
“Components” as used in this Section, me ans those articles, materials and supplies
incorporated directly into the end products.
“Domestic end product”, as used in this section, means, (1) an unmanufactured end
product mined or produced in the United States, or (2) an end product manufactured in
the United States, if the cost of its compon ents mined, produced, or manufactured in
the United States, exceeds 50 percent of the cost of all its components.
Components of foreign origin of the same class or kind as the products shall be treated
as domestic. Scrap generated, collected, and prepared for processing in the Unites States
is considered domestic.
“End Products”, as used in this Section, means those articles, materials, and supplies to
be acquired for public use under this Contract.
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The Design-Builder shall deliver only domestic end products, except those:
1. For use outside the United States;
2. That the District determines are not mined, produced, or manufactured in the
United States in sufficient and reasonably available commercial quantities of
a satisfactory quality;
3. For which the District determines that domestic preference would be
inconsistent with the public interest; or
4. For which the District determines the cost to be unreasonable.
15.3.2 Domestic Construction Material. “Construction material” means any
article, material, or supply brought to the construction site for incorporation in the
building or work. An unmanufactured construction material is a “domestic construction
material” if it has been mined or produced in the United States. A manufactured
construction material is a “domestic construction material” if it has been manufactured
in the United States and if the cost of its components which have been mined, produced,
or manufactured in the United States exceeds 50 percent of the cost of all its components.
“Component” means any article, material , or supply directly incorporated in
construction material.
15.3.3 Domestic Component. A component shall be considered to have been
“mined, produced, or manufactured in the United States” regardless of its source, in fact,
if the article, material, or supply in which it is incorporated was manufactured in the
United States and the component is of a class or kind determined by the Government to
be not mined, produced or manufactured in the United States in sufficient and reasonably
available commercial quantities and of satisfactory quality.
15.3.4 Foreign Material. When steel materials are used in a project a minimal
use of foreign steel is permitted. The cost of such materials cannot exceed one-tenth of
one percent of the total project cost or $2,500,000, whichever is greater.
15.4 Davis-Bacon Act Provision and 29 CFR 5.5 Davis Bacon Provision.
The Design-Builder agrees that the construction work performed under this Agreement
shall be subject to the Davis-Bacon Act (40 U.S.C. §§ 276a-276a-7), Exhibit G1 and Title 29
Code of Federal Reg ulations (“CFR”) Exhibit G2. The wage rates applicable to this Project
are attached as Exhibits G1 and G2. The Design-Builder further agrees that it and all of its
subcontractors shall comply with the regulations implementing the Davis-Bacon Act and Title
29 CFR and such regulations are hereby incorporated by reference. At such time as the Design-
Builder is preparing its GMP, the Design-Builder shall include the current Davis-Bacon wage
rates in its GMP.
15.5 The Quick Payment Clause
15.5.1 Interest Penalties to Contractors
Section 15.5.1.1 The District will pay interest penalties on amounts due to the
Design-Builder under the Quick Payment Act, D.C. Official Code §2-221.01 et seq ., as
amended, for the period beginning on the day after the required payment date and ending on
the date on which payment of the amount is made. Interest shall be calcul ated at the rate of
1.5% per month. No interest penalty shall be paid if payment for the completed delivery of the
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item of property or service is made on or before the required payment date. The required
payment date shall be:
a. The date on which payment is due under the terms of the Contract;
b. Not later than 7 calendar days, excluding legal holidays, after the date of delivery of
meat or meat food products;
c. Not later than 10 calendar days, excluding legal holidays, after the date of delivery
of a perishable agricultural commodity; or
d. 30 calendar days, excluding legal holidays, after receipt of a proper invoice for the
amount of the payment due, if a specific date on which paym ent is due is not established by
contract;
Section 15.5.1.2 Any amount of an interest penalty which remains unpaid at the end of
any 30-day period shall be added to the princi pal amount of the debt and thereafter interest
penalties shall accrue on the added amount.
Section 15.5.1.3 No interest penalty shall be due to the Design-Builder if payment for
the completed delivery of goods or services is made on or after:
a.3rd day after the required payment date for meat or a meat food product;
b.5th day after the required payment date for an agricultural commodity; or
c.15th day after any other required payment date in the case of any other item.
Section 15.5.2 Payments to Subcontractors
Section 15.5.2.1 The Design-Builder must take one of the following actions within
seven (7) days of receipt of any amount paid to the Design-Builder by the District for work
performed by any subcontractor under this contract:
a. Pay the subcontractor for the proportionate share of the total payment received
from the District that is attributable to the subcontractor for work performed
under the Contract; or
b. Notify the Contracting Officer and the subcontractor, in writing, of the Design-
Builder’s intention to withhold all or part of the subcontractor’s payment and
state the reason for the nonpayment.
Section 15.5.2.2 The Design-Builder must pay any subcontractor or supplier interest
penalties on amounts due to the subcontractor or supplier beginning on the day after the
payment is due and ending on the date on whic h the payment is made. Interest shall be
calculated at the rate of 1.5% per month. No in terest penalty shall be paid on the following if
payment for the completed delivery of the item of property or service is made on or before:
a. The 3rd day after the required payment date for meat or a meat product;
b. The 5th day after the required payment date for an agricultural commodity; or
c. The 15th day after the required payment date for any other item.
Section 15.5.2.3 Any amount of an interest penalty that remains unpaid by the Design-
Builder at the end of any 30-day period shall be added to the principal amount of the debt to
the subcontractor and thereafter interest penalties shall accrue on the added amount.
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Section 15.5.2.4 A dispute between the Design-Build er and subcontractor relating to
the amounts or entitlement of a subcontractor to a payment or a late payment interest penalty
under the Quick Payment Act does not constitute a dispute to which the District of Columbia
is a party. The District may not be interpleaded in any judicial or ad ministrative proceeding
involving such a dispute.
Section 15.5.3 Subcontractor Quick Payment Clause Flow-Down Requirements
Section 15.5.3.1 The Design-Builder shall include in each subcontract under this
Contract a provision requiring the subcontractor to include in its contract with any lower-tier
subcontractor or supplier the payment and intere st clauses required under paragraphs (1) and
(2) of D.C. Official Code §2-221.02(d).
Section 15.5.4 Requirements for Change Order Payments
Section 15.5.4.1 The Department and the Design-Builder are prohibited from requiring
the a Prime Contractor or a subcontractor to undertake any work that is determined to be beyond
the original scope of the Prime Contractor's or a subcontractor's contract or subcontract,
including work under a District-issued change or der, when the additional work increases the
contract price beyond the not-to-exceed price or negotiated maximum price of the underlying
contract, unless the Contracting Officer:
a. Agrees with the Prime Contractor and, if applicable, the subc ontractor on a price
for the additional work;
b. Obtains a certification from the Chief Financial Officer that there are sufficient
funds to compensate the Prime Contractor and, if applicable, the subcontractor for
the additional work;
c. Has made a written, binding commitment with the Prime Contractor to pay for the
additional work within 30 days after the Prime Contractor submits a proper invoice
for the additional work to the CO; and
d. Gives written notice of the funding certification from the Chief Financial Officer to
the Prime Contractor;
Section 15.5.4.2 The Design-Builder is required to include in its subcontracts a clause
that requires the Prime Contractor to:
a. Within 5 business days of receipt of the notice required under subparagraph (A)(iv)
of this paragraph, provide the subcontractor with notice of the approved amount to
be paid to the subcontractor based on th e portion of the additional Work to be
completed by the subcontractor;
b. Pay the subcontractor any undisputed amount to which the subcontractor is entitled
for any additional work within 10 days of receipt of payment for the additional
Work from the District; and
c. If the Prime Contractor withholds paym ent from a subcontractor, notify the
subcontractor in writing and state the re ason why payment is being withheld and
provide a copy of the notice to the CO.
Section 15.5.4.3 The Department, Design-Builder, Design-Builder Architects, or a
subcontractor are prohibited from declaring another party to the co ntract to be in default or
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assessing, claiming, or pursuing damages for delays in the completion of the construction due
to the inability of the parties to agree on a price for the additional work.
Section 15.5.4.4 Authorized Changes By The Contracting Officer
a. The CO is the only person authorized to approve changes in any of the requirements of
this Contract.
b. The Design-Builder shall not comply with any order, directive, or request that changes
or modifies the requirements of this Contract unless issued in writing and signed by the
CO.
c. In the event the Design-Builder effects any ch ange at the instruction or request of any
person other than the CO, the change will be considered to have been made without
authority and no adjustment will be made in the Contract price to cover any cost
increase incurred as a result thereof.
Section 15.6 Contract Work Hours and Safety Standards Act Provision.
The Design-Builder agrees that the applic able work performed under this Agreement
shall be subject to the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-
333).
Section 15.7 False Claims Act. Design-Builder shall be governed by all laws
and regulations prohibiting false or fraudulent statements and claims made to the DC
government, including the prescriptions set fort h in District of Columbia Code Official
Code §22-2514 and §§2-381.01 et seq. In the event that it is discovered that the Design-
Builder has made a false, fraudulent, or unsupported statement or claim to the
Department, the Department may terminate this Agreement without liability.
Section 15.8 Interpretation of Contract and Order of Precedence. All of
the Project documents comprising the Agreement should be read as complementary so that
what is called for by one is called for by all. Ambiguities shall be construed in favor of a
broader scope of Work for the Design-Builder , as the intent of the Agreement is, with
specifically identified exceptions, to requi re the Design-Builder to assume entire
responsibility for the construction of the Projec t. If there is any inconsistency among the
Project documents comprising the Agreement, the order of precedence among them is as
follows, with the first listed Project document having the highest priority:
1. This Agreement and its Modifications, Cha nge Orders, Change Directives and any
Exhibits thereto;
2. The Department’s Standard Contract Provisions (Construction Contracts and
Architectural/Engineering Services Contracts) , as amended, and any missing term in
this Agreement shall be addressed in accordance with the Standard Contract Provisions;
and
3. The Construction documents released or approved by the Department.
Section 15.9 Independent Contractor. The Design-Builder and the Design-
Builder’s employees: (1) shall perform the se rvices specified herein as independent
contractors, not as employees or agent of th e District, or joint venture or partner with
the District; (2) shall be responsible for their own management and administration of
the work required and bear sole responsibility for complying with any and all technical,
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schedule, financial requiremen ts or constraints attendant to the performance of this
Agreement; (3) shall be free from supervision or control by any government employee
with respect to the manner or method of performance of the service specified; but (4)
shall, pursuant to the government’s right an d obligation to inspect, accept or reject
work, comply with such general direction of the CO, or the duly authorized
representative of the CO as is necessary to ensure accomplishment of the Agreement
objectives. The Design-Builder shall have exclusiv e authority to manage, direct, and
control the work, and shall be responsi ble for all means, methods, techniques,
sequences, and procedures, as well as for Project safety.
Section 15.10 No Third-Pa rty Beneficiary Rights. Nothing in this
Agreement shall be construed as creating third-party beneficiary rights in any person or
entity, except as otherwise expressly provided in this Agreement.
Section 15.11 Media Releases. Neither the Design-Builder, its employees,
agents or Subcontractors or ma terial suppliers shall make any press release or similar
media release related to the Project unless such press release have been discussed with
the Department prior to its issuance.
Section 15.12 Construction. This Agreement shall be construed fairly as to
all Parties and not in favor of or against a ny party, regardless of which party prepared
the Agreement.
Section 15.13 Notices. All notices or communications required or permitted
under the Agreement shall be in writing and shall be hand delivered or sent by telecopier
or by recognized overnight carrier to the intended recipient at the address stated below,
or to such other address as the recipient ma y have designated in writing. Any such
notice or communication shall be deemed deli vered as follows: if hand delivered, on
the day so delivered, if sent by telecopier , on confirmation of successful transmission,
and if sent by recognized overnight carrier, the next business day.
If to the Department: If to the Design-Builder:
George Lewis, Associate Director Gabe Oliver
and Chief Procurement Officer Senior Vice President
Department of General Services GCS, Inc. DBA GCS-SIGAL
3924 Minnesota Ave NE, 5th Floor 1140 Third Street, NE | Suite 320
Washington, DC 20019 Washington, DC 20002
This Section shall be read as imposing minimum require ments for distribution of
required contractual notices, and not as di splacing distribution requirements with
respect to design documents, constructi on submittals, periodic reports, and other
Project documents.
Section 15.14 Limitations. The Design-Builder agrees that any statute of
limitations applicable to any claim or suit by the Department arising from this
Agreement or its breach shall be controlled by applicable District of Columbia law.
Section 15.15 Survival. All agreements warranties and representations of the
Design-Builder contained in the Agreement or in any certificate or Project document
furnished pursuant to the Agreement shall survive termination or expiration of the
Agreement.
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Section 15.16 No Waiver. If the Department waives any power, right, or
remedy arising from the Agreement or any a pplicable law, the waiver shall not be
deemed to be a waiver of the power, right, or remedy on the later recurrence of any
similar events. No act, delay, or course of conduct by the Department shall be deemed
to constitute the Department's waiver, which may be effected only by an express written
waiver signed by the Department.
Section 15.17 Remedies Cumulative. Unless specifically provided to the
contrary in the Agreement, all remedies set forth in the Agreement are cumulative and
not exclusive of any other remedy the De partment may have, including, without
limitation, at law or in equity. The Department's rights and remedies will be exercised
at its sole discretion, and shall not be re garded as conferring any obligation on the
Department to exercise those rights or reme dies for the benefit of the Design-Builder
or any other person or entity.
Section 15.18 Headings/Captions. The headings or captions used in this
Agreement or its table of contents are for convenience only and shall not be used in
interpreting the Agreement.
Section 15.19 Entire Agreement; Modification. The Agreement supersedes
all contemporaneous or prior negotiations, repres entations, course of dealing, or agreements,
either written or oral. No modifications to the Agreement shall be effective against the
Department unless made in writing and signed by both the Department and the Design-Builder,
unless otherwise expressly provide d to the contrary in the Agreement. Notwithstanding the
foregoing, nothing herein shall be construed to limit the Department’s ability to unilaterally
modify the Agreement.
Section 15.20 Severability. In the event any one or more of the provisions contained
in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any
respect, such invalidity, illegality or unenforceability shall not affect any other provision of this
Agreement, and in lieu of each such invalid, ille gal or unenforceable provision, there shall be
added automatically as a part of this Agreement a provision as similar in terms to such invalid,
illegal or unenforceable provision as may be possible and be valid, legal and enforceable; each
part of this Agreement is intended to be severable.
Section 15.21 Anti-Deficiency Acts . The obligations and responsibilities of the
Department under the terms of the Agreement, or any subsequent agreement entered into
pursuant to this Agreement or referenced herein (to which the Department is a party), are and
shall remain subject to the provisions of: (i) the federal Anti-Deficiency Act, 31 U.S.C. §§
1341, 1342, 1349-1351, 1511-1519 (2004) (the “ Federal ADA”), and D.C. Official Code §§
1-206.03(e) and 47-105 (2001); (ii) the District of Columbia Anti-Deficiency Act, D.C. Official
Code §§ 47-355.01 – 355.08 (2004 Supp.)(the “ D.C. ADA” and (i) and (ii) collectively, as
amended from time to time, the “Anti- Deficiency Acts”); and (iii) Section 446 of the District
of Columbia Home Rule Act, D.C. Official Code § 1-204.46 (2001). Pursuant to the Anti-
Deficiency Acts, nothing in this Agreement sh all create an obligation of the Department in
anticipation of an appropriation by Congress for such purpose, and the Department’s legal
liability for payments and other charges under this Agreement shall not arise or obtain in
advance of the lawful availability of appropria ted funds for the applicable fiscal year as
approved by Congress. IN ACCORDANCE WITH § 446 OF THE HOME RULE ACT,
D.C. CODE § 1-204.46, NO DISTRICT OF COLUMBIA OFFICIAL IS AUTHORIZED
TO OBLIGATE OR EXPEND ANY AMOUNT UNDER THE AGREEMENT OR
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CONTRACT DOCUMENTS UNLESS SUCH AMOUNT HAS BEEN APPROVED, IS
LAWFULLY AVAILABLE, AND APPROPRIATED BY ACT OF CONGRESS.
Section 15.21.1 The Department agrees to exercise all lawful authority available to it
to satisfy the financial obligations of the Depa rtment that may arise under this Agreement.
During the term of this Agreement, the Mayor of the District of Columbia or other appropriate
official shall, for each fiscal period, include in the budget application submitted to the Council
of the District of Columbia the amount necess ary to fund the Depart ment’s known potential
financial obligations under this Agreement for such fiscal period. In the event that a request for
such appropriations is excl uded from the budget approved by the Council and submitted to
Congress by the President for the applicable fis cal year or if no appropriation is made by
Congress to pay any amounts due under this Agreement for any period after the fiscal year for
which appropriations have been made, and in the event appropriated funds for such purposes
are not otherwise lawfully available, the Depart ment will not be liable to make any payment
under this Agreement upon the expiration of any then-existing appropriation, the Department
shall promptly notify the Contractor and this Agreement shall immediately terminate upon the
expiration of any then-existing appropriation.
Section 15.21.2 Notwithstanding the foregoing, no officer, employee, director, member
or other natural person or agent of the District or Department shall have any personal liability
in connection with the breach of the provisions of this Section or in the event of non-payment
by the Department under this Agreement.
Section 15.21.3 This Agreement shall not constitute an indebtedness of the District
and/or the Department nor shall it constitute an obligation for which the Department is
obligated to levy or pledge any form of taxation or for which the District has levied or pledged
any form of taxation. No District of Columbia Official or employee is authorized to obligate
or expend any amount under this Agreement unless such amount has been appropriated by Act
of Congress and is lawfully available.
Section 15.22 Time. Time, if stated in a number of days, will be calendar days
and thus include Saturdays, Sundays, and holidays, unless otherwise stated herein.
Section 15.23 Americans With Disabilitie s Act of 1990 (“ADA”). During the
performance of this Contract, the Design-Build er and any of its Subc ontractors shall comply
with the ADA. The ADA makes it unlawful to discriminate in employment against a qualified
individual with a disability. See 42 U.S.C. §12101 et seq.
Section 15.24 Contracts in Excess of One Million Dollars. Any contract in excess of
$l,000,000 shall not be binding or give rise to any claim or de mand against the District until
approved by the Council of the District of Columbia and signed by the Contracting Officer.
Section 15.25 Gratuities Not to Benefit Provisions.
If it is found, after notice and hearing, by the Department that gratuities (in the form of
entertainment, gifts, payment, offers of employment, or otherw ise) were offered or given by
the Design-Builder, or any agent or represen tative of the Design-Builder, to any official,
employee or agent of the Department or the District with a view toward securing the
Agreement or any other contract or securing favorable treatment with respect to the awarding
or amending, or the making of any determinations with respect to the performance of the
Agreement, the Department may, by written not ice to the Design-Builder, terminate the right
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of the Design-Builder to proceed under the Agr eement and may pursue such other rights and
remedies provided by law and under the Agreement.
Section 15.26.1 In the event the Agreement is terminated as provided in Article 16 of
this Agreement, the Department shall be entitled:
a. to pursue the same remedies against the Design-Builder as it could pursue in the event
of a breach of the Agreement by the Design-Builder; and
b. as a penalty in addition to any other damages to which it may be entitled by law, to
exemplary damages in an amount (as determined by the Department) which shall be not less
than ten times the costs incurred by the Design-Builder in providing any such gratuities.
Section 15.26.2 No member of, nor delegate to Congress, Mayor or City Council
Member, nor the Department nor employee of the District or employee of the Department shall
be admitted to any share or part of the Agreement or to any benefit that may arise therefrom,
and all agreements entered into by the CO of the Department in which he or she be personally
interested as well as all agreements made by the Department in which the Mayor or City
Council Member or employee of the District shal l be personally interested shall be void and
no payments shall be made on any such contract s by the Department; but this provision shall
not be construed or extend to the agreement if the share of or benefit to the member of, or
delegate to Congress, Mayor or City Council Member, or empl oyee of the District is de
minimis.
Section 15.27 Ethical Standards for the Department's Employees And Former
Employees. The Department expects the Design-Bu ilder to observe the highest ethical
standards and to comply with all applicable laws, rules, and regulations governing ethical
conduct or conflicts of interest. Neither the Design-Builder, nor any person associated with the
Design-Builder, shall provide (or seek reim bursement for) any gift, gratuity, favor,
entertainment, loan, or other thing of value to any employee of the District or the Department
not in conformity with applicable law, rule s or regulations. The Design-Builder shall not
engage the services of any person or persons in the employment of the Department or the
District for any work required, contemplated, or performed under the Agreement. The Design-
Builder may not assign to any former employee or District employee or agent who has joined
the Design-Builder’s firm any matter on which the former em ployee, while employed by the
Department, had material or su bstantial involvement in the matter. The Design-Builder may
request a waiver to permit the assignment of such matters to former personnel on a case-by-
case basis. The Design-Builder shall include in every subcontract a provision substantially
similar to this section so that such provisi ons shall be binding upon each Design-Builder or
vendor.
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Section 15.28 Non-Discrimination in Employment Provisions.
15.28.1 District of Columbia Human Rights Act
a. The Design-Builder shall not discriminate in any manner against any employee or
applicant for employment that would constitute a violation of the District of Columbia Human
Rights Act, effective December 13, 1977, as am ended (D.C. Law 2-38; D.C. Official Code §
2-1401.01 et seq.) (“Act”, as used in this clause). Th e Design-Builder shall include a similar
clause in all subcontracts, except subcontra cts for standard comme rcial supplies or raw
materials. In addition, the Design-Builder agrees, and any subcontractor shall agree, to post in
conspicuous places, available to employees an d applicants for employment, a notice setting
forth the provisions of this non-discrimination clause as provided in section 251 of the Act.
b. Pursuant to Mayor’s Order 85-85, (6/1 0/85), Mayor’s Order 2002-175 (10/23/02),
Mayor’s Order 2011-155 (9/9/11) and the rules of the Office of Human Rights, Chapter 11 of
Title 4 of the D.C. Municipal Regulations, the following clauses apply to the Contract:
1. The Design-Builder shall not discrimina te against any employee or applicant
for employment because of race, color, religio n, national origin, sex, age, marital status,
personal appearance, sexual orientation, family responsibilities, matriculation, political
affiliation, or physical handicap.
2. The Design-Builder agrees to take affirm ative action to ensure that applicants
are employed, and that employees are treated during employment, without regard to their race,
color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation,
family responsibilities, matriculation, political affilia tion, or physical handicap. The
affirmative action shall include, but not be limited to, the following:
i. Employment, upgrading, or transfer;
ii. Recruitment or recruitment advertising;
iii. Demotion, layoff, or termination;
iv. Rates of pay, or other forms of compensation; and
v. Selection for training and apprenticeship.
3. Unless otherwise permitted by law and directed by the Department, the Design-
Builder agrees to post in conspicuous places , available to employees and applicants for
employment, notices to be provided by the Department setting forth the provisions paragraphs
1 and 2 of Section 15.28.1(b) of this Agre ement, concerning no n-discrimination and
affirmative action.
4. The Design-Builder shall, in all solicita tions or advertisements for employees
placed by or on behalf of the Design-Builder, state that all qualified applicants will receive
consideration for employment pursuant to the non-discrimination requirements set forth in
Section 15.28.3.
5. The Design-Builder agrees to send to each labor union or representative of
workers with which it has a collective ba rgaining agreement, or other contract or
understanding, a notice to be provided by the Department, advising each labor union or
workers' representative of the Design-Builder’s commitments under this Section 15.28.1, and
shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
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6. The Design-Builder agrees to permit access by the Department to all books,
records and accounts pertaining to its employment practices for purposes of investigation to
ascertain compliance with this Section 15.28.1 , and to require under terms of any
Subcontractor agreement each S ubcontractor to permit access of the Subcontractors, books,
records, and accounts for such purposes.
7. The Design-Builder shall include in every subcontract this Section 15.28.1 so
that such provisions shall be binding upon each subcontractor or vendor.
8. The Design-Builder shall take such actio n with respect to any subcontract as
the CO may direct as a means of enforcin g these provisions, in cluding sanctions for
noncompliance; provided, however, that in the event the Design-Builder becomes involved in,
or is threatened with, litigation with a Subcontractor or vendor as a result of such direction by
the Department, the Design-Builder may request the District to enter into such litigation to
protect the interest of the District.
Section 15.28.2 Pregnant Workers Fairness
a. The Design-Builder shall comply with the Protecting Pregnant Workers
Fairness Act of 2016, D.C. Official Code § 32-1231.01 et seq. (PPWF Act).
b. The Design-Builder shall not:
1. Refuse to make reasonable accommodations to the known limitations related to
pregnancy, childbirth, related medical conditions, or breastfeeding for an employee, unless the
Design-Builder can demonstrate that the accommodation would impose an undue hardship;
2. Take an adverse action against an employee who requests or uses a reasonable
accommodation in regard to the employee's conditions or privileges of employment, including
failing to reinstate the employee when the need for reasonable accommodations ceases to the
employee's original job or to an equivalent position with equivalent:
i. Pay;
ii. Accumulated seniority and retirement;
iii. Benefits; and
iv. Other applicable service credits;
3. Deny employment opportunities to an employee, or a job applicant, if the denial
is based on the need of the employer to make reasonable accommodations to the known
limitations related to pregnancy, childbirth, related medical conditions, or breastfeeding;
4. Require an employee affected by pr egnancy, childbirth, related medical
conditions, or breastfeeding to accept an accommodation that the employee chooses not to
accept if the employee does not have a known limitation related to pregnancy, childbirth,
related medical conditions, or breastfeeding or the accommodation is not necessary for the
employee to perform her duties;
5. Require an employee to take leave if a reasonable accommodation can be
provided; or
6. Take adverse action against an employee who has been absent from work as a
result of a pregnancy-related condition, including a pre-birth complication.
c. The Design-Builder shall post and maintain in a conspicuous place a notice of rights
in both English and Spanish and provide written notice of an employee's right to a needed
reasonable accommodation related to pregnancy, childbirth, re lated medical conditions, or
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breastfeeding pursuant to the PPWF Act to:
1. New employees at the commencement of employment;
2. Existing employees; and
3. An employee who notifies the employer of her pregnancy, or other condition
covered by the PPWF Act, within 10 days of the notification.
d. The Design-Builder shall provide an acc urate written translation of the notice of
rights to any non-English or non-Spanish speaking employee.
e. Violations of the PPWF Act shall be subj ect to civil penalties as described in the
PPWF Act.
15.28.3 UNEMPLOYED ANTI-DISCRIMINATION
a. The Design-Builder shall comply with th e Unemployed Anti-Discrimination Act of
2012, D.C. Official Code § 32-1361 et seq. (“Anti- Discrimination Act”).
b. The Design-Builder shall not:
1. Fail or refuse to consider for employment, or fail or refuse to hire, an individual as an
employee because of the individual's status as unemployed; or
2. Publish, in print, on the Internet, or in any other medium, an advertisement or
announcement for any vacancy in a job for employment that includes:
i. Any provision stating or indicating that an individual's status as unemployed
disqualifies the individual for the job; or
ii. Any provision stating or indicating that an employment agency will not consider or hire
an individual for employment based on that individual's status as unemployed.
c. Violations of the Unemployed Anti-Discrim ination Act shall be subject to civil
penalties as described in the Anti- Discrimination Act.
Section 15.29 ASSIGNMENT OF CONTRACT PAYMENTS
a. Subject to this Section 15.29, in accordance with Title 27 DCMR Section 3250, the
Design-Builder may assign due or to become due as a result of the performance of this Design-
Builder to a bank, trust company, or other financing institution funds.
b. Any assignment shall cover all unpaid amounts payable under this Agreement
and shall not be made to more than one party.
c. Notwithstanding an assignment of Contra ct payments, the Design-Builder, not the
assignee, is required to prepare invoices. Where such an assignment has been made, the
original copy of the invoice must refer to the assignment and must show that payment of the
invoice is to be made directly to the assignee as follows:
“Pursuant to the instrument of assignment dated ___________, make payment of this
invoice to (name and address of assignee).”
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Section 15.30 FREEDOM OF INFORMATION ACT (“FOIA”)
The District of Columbia Freedom of Information Act, at D.C. Official Code § 2-532 (a-
3), requires the District to make available for inspection and copying any record produced or
collected pursuant to a District contract with a private contractor to perform a public function,
to the same extent as if the record were maintained by the agency on whose behalf the contract
is made. If the Design-Builder receives a reque st for such information, the Design-Builder
shall immediately send the request to the PM designated in Section 1.3 of this Agreement who
will provide the request to the FOIA Officer for the agency with programmatic responsibility
in accordance with the D.C. Freedom of Information Act. If the agency with programmatic
responsibility receives a request for a record maintained by the Design-Builder pursuant to the
Contract, the PM will forward a copy to the De sign-Builder. In eith er event, the Design-
Builder is required by law to pr ovide all responsive records to the PM within the timeframe
designated by the PM. The FOIA Officer for the agency with programmatic responsibility will
determine the releasability of the records. The District will reimburse the Design-Builder for
the costs of searching and copying the records in accordance with D.C. Official Code §2-532
and Chapter 4 of Title 1 of the D.C. Municipal Regulations.
Section 15.31 CAMPAIGN FINANCE REFORM ACT
Prior to the execution of this Contract, the De sign-Builder shall complete and submit to the
Department a completed Campaign Financ e Reform Act Self-Certification Form, Exhibit X,
pursuant to D.C. Official Code § 1-1161.01.
Section 15.32 NONPROFIT FAIR COMPENSA TION ACT OF 2020, D.C. Code § 2-
222.01 et seq
15.32.1 Nonprofit organizations, as defined in th e Act, shall include in their rates the
indirect costs incurred in the provision of goods or performance of services under this contract
pursuant to the nonprofit organization's unexpired Negotiated Indirect Cost Rate Agreement
(NICRA). If a nonprofit organization does not have an unexpired NICRA, the nonprofit
organization may elect to instead include in its rates its indirect costs:
(1) As calculated using a de minimis rate of 10% of all direct costs under this contract;
(2) By negotiating a new percentage indirect cost rate with the awarding agency;
(3) As calculated with the same percenta ge indirect cost ra te as the nonprofit
organization negotiated with any District agency within the past 2 years; however, a nonprofit
organization may request to renegotiate indirect costs rates in accordance with 2.13.2; or
(4) As calculated with a percentage rate and base amount, determined by a certified
public accountant, as defined in the Act, usin g the nonprofit organization's audited financial
statements from the immediately preceding fiscal year, pursuant to the OMB Uniform
Guidance, and certified in writing by the certified public accountant.
15.32.2 If this contract is funded by a federa l agency, indirect costs shall be
consistent with the requirements for pass-t hrough entities in 2 C.F.R. § 200.331, or any
successor regulations.
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15.32.3 The Contractor shall pay its subcontra ctors which are nonprofit organizations
the same indirect cost rates as the nonprofit organization subcontractors would have received
as a prime contractor.
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ARTICLE 16- TERMINATION OR SUSPENSION
Section 16.1 All terminations or suspensions arising out of or under this Agreement
shall be in accordance with the terms of th e Standard Contract Provisions (Construction
Contracts and Architectural/Engineering Services Contracts).
Section 16.2 Failure to Agree Upon GMP. The Department shall have the right to
terminate this Agreement in the event that th e Department and the Design-Builder are unable
to agree upon a GMP for the Project and the De partment shall have the right, but not the
obligation, to assume any of the Design-Buil der’s trade subcontracts upon such terms and
conditions as requested by the Department. The Department’s decision to terminate under this
Section shall be made in the Department’s sole and absolute judgment and shall not be subject
to review by any reviewing body, including, but not limited to, arbitrators appointed under this
Agreement or any court of competent jurisdiction.
Section 16.3 Termination for Default. The Department may terminate the Agreement
for default if the Design-Builde r fails to perform any of its duties or obligations under the
Agreement. In particular, but without limitation, the Department may terminate the Agreement
if:
1. The Design-Builder fails to perform the Work diligently, in accordance with the
Project Schedule or to make such progress in the Work as the Department reasonably believes
is necessary to complete the Project within the time required by the Agreement; or
2. The Design-Builder fails to perform the Work in a good and workmanlike
manner or to correct defects in the Work promptly upon notice by the Department; or
3. The Department reasonably determines that the Design-Builder has abandoned
the Work, or has failed to pay laborers, mechan ics, materialmen, Subcontractors or suppliers
when payment is due; or
4. The Design-Builder becomes insolvent, makes an assignment for the benefit of
creditors, files a voluntary petition under a ny chapter of the Bankruptcy Code or has an
involuntary petition filed against it under any ch apter of the Bankruptcy Code, or the Design-
Builder has a receiver appointed, or files for dissolution or otherwise is dissolved; or
5. The Design-Builder fails to pay its de bts in a timely manner or becomes
insolvent, the Department reas onably determines that the Design-Builder does not have the
financial ability to carry out its obligations under the Agreement and the Design-Builder fails
to give the Department prompt and reasonable assurances of its ability to perform.
Section 16.3.1 The Department shall provide the Design-Builder with written notice of
its intent to terminate the Agreement, under this Section.
Section 16.3.2 If the Department terminates the Agreement for default, the Department
will have the right to take over the Work, to accep t assignment of some or all Subcontracts or
agreements with material suppliers, to take possession of the Project, to take and use all tools,
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equipment and supplies then being used in connection with the Work, and to finish the Project
by whatever method it deems expedient, incl uding accepting assignment of all outstanding
Subcontracts and Supply Agreements.
Section 16.4 Termination for Convenience. The Department may terminate the
Contract in whole or specified part, for its convenience, for any reason. The notice of
termination shall state the effective date of termination, the extent of the termination, and any
specific instructions. The termination for conve nience that arises out of or under this
Agreement shall be in accordance with the terms of the Standard Contract Provisions
(Construction Contracts and Architectural/Engineering Services Contracts).
Section 16.5 Continued Responsibility After Termination. If the Design-Builder is
terminated, for default, for Convenience or otherwise, th e Design-Builder shall remain
responsible for defects or non-conformities in all Work performed to the date of the
termination.
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Article 17 – OTHER CONDITIONS AND SERVICES
This Agreement and the rights and obligations of the Depa rtment and Design-Builder
herein are subject to the approval of the Council of the District of Columbia.
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Article 18 – CHANGES IN THE WORK
Section 18.1 Changes Authorized. In accordance with the Standard Contract
Provisions (Construction Contract) and the Standard Contract Provisions for Architectural and
Engineering services Contracts, the Department may, without invalidating the Agreement, and
without notice to or approval of any surety, or der changes in the Work, including additions,
deletions or modifications. Any such change must be conveyed by the Department to the
Design-Builder via a written Change Directive or Change Order.
Section 18.2 Executed Change Directive/Change Order Required. Only a written
Change Directive or Change Order, executed by the Department’s Contracting Officer, may
make changes to the Agreement. In particul ar, but without limitatio n, a written Change
Directive or Change Order executed by the Department’s Contracting Officer is the only means
by which changes may be made to the Substantial or Final Completion Dates, the Design-Build
Fee, or the Guaranteed Maximum Price.
Section 18.3 Departmen t-Initiated Changes
1. If the Department wishes to make a change in the Work or to accelerate the
Work, it will execute and issue to the Design-Builder a written Change
Directive, either directing the Design- Builder to proceed at once with the
changed Work or directing it to not to proceed, but to inform the Department,
in writing, of the amount, if any, by which the Design-Builder believes that
Substantial or Final Completion Dates and/or the Guaranteed Maximum Price
should be adjusted to take the Change Order or Change Directive into account.
2. Within ten (10) days of receiving a Change Directive, the Design-Builder shall
provide the Department with a writte n statement of all changes in the
Agreement, including, without limitati on, any changes to the Substantial or
Final Completion Dates or the Guaranteed Maximum Price to which it believes
it is entitled as a result of the Change Directive. If additional time is sought, a
schedule analysis supporting the requested extension should be included. The
schedule analysis should include a written narrative explanation. If a change in
the Guaranteed Maximum Price is sought (or if the Department has requested a
deduct change), the statement should include a breakdown, by line item, of the
estimated cost changes attributable to the proposed cha nge. The Department
may request, and the Design-Builder sha ll provide, further cost breakdowns,
clarifications, project documentation or back-up if the Department reasonably
believes such additional information is needed to understand and evaluate the
request. The additional information required may include cost and pricing data
in accordance with the Department’s regulations. Any requested adjustment to
the Guaranteed Maximum Price shall be limited to increased Cost of the Work
due to the Change Directive. The Design-Builder is not entitled to any markup
on any kind of Change Orders except as au thorized in Section 18.8, and if so
authorized, any mark-up shall be in accordance with Section 18.11.
3. If the Department has not yet directed th e Design-Builder to proceed with the
change described by a Change Directive, the Department may rescind it. If the
Department wishes to proceed or has already directed the Design-Builder to
proceed, the Design-Builder shall immediately proceed with the changed Work
Page 97 of 121
and, the Department and the Design-Bui lder shall use their good faith best
efforts to reach an agreement upon the modifications to the Substantial or Final
Completion Dates, and/or the Guaranteed Maximum Price that is justified by
the Change Directive. If the Department and the Design-Builder reach an
agreement, the agreement shall be set forth in a Change Order and the Design-
Builder shall also execute it, at whic h point it will b ecome binding on both
Parties.
4. If the Parties fail to reach an agreement within sixty (60) days after the
Department receives the Design-Buil der’s detailed statement pursuant to
Section 18.3.2, and such other Project documentation as the Department may
request, the Design- Builder may assert a claim in accordance with the
Agreement. In such a case, and subject to adjustment via the claims and
disputes process, the Department shall unilaterally grant the Design-Builder
such adjustments, if any, to the Subs tantial or Final Completion Dates, the
Guaranteed Maximum Price, and/or the Preconstruction or Design-Build Fee as
the Department has judged to be appropriate.
Section 18.4 Notice of Change Event. The Design-Builder must give the
Department written notice of any Change Event within ten (10) calendar days of the date on
which the Design-Builder knew, or reasonably s hould have known, of the Change Event. To
the extent available, the notice must state th e nature of the Change Event and describe,
generally, all changes in the Agreement to which the Design-Builder believes it is entitled.
Such notice is an express condition precedent to any claim or request for adjustment to the
Substantial or Final Completion Dates, or th e Guaranteed Maximum Price arising from the
Change Event and, if the notice is not given w ithin the required time, the Design-Builder will
have waived the right to any adjustment to th e Substantial or Final Completion Dates, or the
Guaranteed Maximum Price arising from the Change Event.
Section 18.5 Detailed Change Request. Within twenty (20) days after giving notice
of a Change Event, the Design-Builder shal l submit a written Change Request to the
Department describing, in reasonable detail, all adjustments it seeks to the Substantial or Final
Completion Dates or the Guaranteed Maximum Pric e as a result of the Change Event. The
Change Request shall include the same informat ion as described in S ection 18.3 with respect
to any Agreement changes the Design-Builder seeks due to the Change Event, and the amount
of any requested adjustment to the Guaranteed Maximum Price shall be limited in accordance
with that Section 18.3.
Section 18.6 Changes to GMP. Subject to the condition precedent that the Design-
Builder have complied with the notice and documentation provisions of this Article, and
subject to the limitations stated in this Agr eement, the Design-Builder is entitled to an
adjustment to the Guaranteed Maximum Price in the following cases:
1. If the Department issues a Change Directive or Change Order that directs the
Design-Builder to proceed with work which is beyond the scope of Work
included within this Agreement; or
2. The Design-Builder encounters differing site conditions or Hazardous Materials
not identified in the Preconstruction Phase.
Section 18.7 Deductive Change Orders. The Department reserves the right to issue
deductive Change Orders (r educing the Guaranteed Maxi mum Price or modifying the
Page 98 of 121
Substantial or Final Completion Dates to an earlier date) when changes are effected, by Change
Directive or otherwise, which will decrease the cost of completing the Work or the time within
which it can be completed.
Section 18.8 No Adjustments to Fee. The Design-Builder understands and agrees
that the Design-Build Fee shall not be increased or decreased as a result of any Change Orders
or Change Directive. In furtherance of this understanding, the Design-Builder agrees that it
shall not be entitled to an increase in the Lump Sum General Conditions Cost or the Design-
Build Fee by virtue of changes authorized by the Department unless such changes fall outside
the general scope of work contemplated by this Agreement. The term general scope of work
shall mean a state-of-the-art educational facility that is consistent with the Department’s
program of requirements and incorporates sustainable design initiatives. Without limiting the
generality of the foregoing, it is understood and agreed that the Design-Builder shall not be
entitled to any additional fees or general conditions unless (i) the Department makes additions
to the scope provided for in this Agreement that cause the GMP, either individually or in the
aggregate, to increase by more than ten percent (10%); or (ii) the Department makes additions
to the scope provided for herein which (other than for punchlist or warranty work) require the
Design-Builder’s services for the Project to extend beyond the Substantial Completion Date.
Section 18.9 Executed Change Orders or Contract Modifications are Final. The
Design-Builder agrees that any Change Orde r or Contract Modification executed by the
Department and Design-Builder constitutes its full and final adjustment for all costs, delays,
disruptions, inefficiencies, accelerations, schedule impacts, or other consequences arising from
the change modification in question, whether a Change Directive, or a Change Event, or from
any claimed cumulative effect of changes made to the date of the Change Order or Contract
Modification, and that no further adjustments in compensation or time shall be sought or made
with respect to the Change Directive or the Chan ge Event giving rise to the Change Order or
Contract Modification. Although th e Parties anticipate that most Change Orders or Contract
Modifications will not require an adjustment to the General Conditions Cost, if the Work
described in a Change Order or C ontract Modification requires an increase or decrease in the
Lump Sum General Conditions Cost (i.e. because such a Change requires additional field staff
or other equipment that would be classified as General Conditions Costs), the Change Order or
Contract Modification shall contain an increase to the Design-Build Fee adjusting such
amount. The cost of processing a Change Or der or Contract Modification shall not be
considered an event that will require an increase in the Lump Sum General Conditions Cost.
Section 18.10 Failure to Agree. If the Design-Builder claims entitlement to a change
in the Agreement, and the Department does not ag ree that any action or event has occurred to
justify any change in time or compensation, or if the Parties fail to agree upon the appropriate
amount of the adjustment in time or compensation, the Department will unilaterally make such
changes, if any, to the Agreement, as it determines are appropriate pursuant to the Agreement.
The Design-Builder shall proceed with the Work and the Depa rtment's directives, without
interruption or delay, and shall make a claim as provided in Article 18 herein. Failure to
proceed due to a dispute over a change request shall constitute a material breach of the Contract
and entitle the Department to all available remedies for such breach, including, without
limitation, termination for default.
Section 18.11 Mark-Up on Trade Work.
The maximum mark up for Change Order work shall be as follows:
1. Intervening tier Subcontractors shall be entitled to a mark-up of five percent
(5%) (Covering home office overhead, the cost of insurance and bonds, field
Page 99 of 121
supervision, general conditions and pr ofit) on Work Performed by lower-tier
Subcontractors;
2. To the extent permitted by Section 18.8, the Design-Builder shall be entitled to
an increase in its Design-Build Fee at a maximum rate of 2% on work performed
by Subcontractors. Such markup shall cove r the same cost elements that were
included in the Design-Build Fee;
3. Direct Cost of the Work shall include, but not be limited to: (Direct Cost of the
Work does not, however, include home office overhead, field supervision,
general conditions or profit of either th e Subcontractor or the Design-Builder.
No personnel above the level of a working foreman shall be considered a Direct
Cost of the Work).
(a) Labor. Payment will be made for direct labor cost plus indirect labor
cost such as insurance, taxes, fringe benefits and welfare provided such
costs are considered reasonable. Indi rect costs shall be itemized and
verified by receipted invoices. If verification is not possible, up to five
percent (5%) of direct labor costs may be allowed.
(b) Rented Equipment. Payment for required equipment rented from an
outside company that is neither an a ffiliate of, nor a subsidiary of, the
Design-Builder will be based on receipted invoices which shall not
exceed rates given in the current edition of the Rental Rate Blue Book
for Construction Equipment. published by Data Quest. If actual rental
rates exceed manual rates, written justification shall be furnished to the
Contracting Officer for consideration. No additional allowance will be
made for overhead and profit. The Design-Builder shall submit written
certification to the Contracting Officer that any required rented
equipment is neither owned by nor rented from the Design-Builder or an
affiliate of or subsidiary of the Design-Builder.
(c) Design-Builder’s Equipment. Payment for required equipment owned
by the Design-Builder or an affiliate of the Design-Builder will be based
solely on an hourly rate derived by dividing the current appropriate
monthly rate by 176 hours. No payment will be made under any
circumstances for repair costs, freight and transportation charges, fuel,
lubricants, insurance, any other co sts and expenses, or overhead and
profit. Payment for such equipment ma de idle by delays attributable to
the Government will be based on one-half the derived hourly rate under
this subsection.
(d) Materials. Incorporated and unincorpor ated materials as permitted
under Section 9.1.
Page 100 of 121
Article 19 – CLAIMS & DISPUTE RESOLUTION
All claims or disputes arising out of this Agreement shall be governed by the terms of the
Standard Contract Provi sions (for Architectural and Engine ering Services and Construction
Contracts).
Peter Henry Lyonga
Contracting Officer
1/10/2025
Page 102 of 121
Exhibit A - Program Requirements and Educational Specifications
Barnard Elementary School
430 Decatur St NW
Washington, DC 20011
Office of Innovation and Systems Improvement
Facility Planning and Design
Site-Specific Educational Specification
Projected Enrollment 235 School Type Elementary
Lunch Periods 3 Staff 60
Title One Yes
Count of TS 23
Building Capacity 235 Other Other Drop Down
Total SQFT 19,191 Other Other Drop Down
Academic Spaces
Space Description Qty Size Total
E-ACA-1a PK-3/PK-4/Kindergarten/1st Grade Classroom 5 1025 5,125
E-ACA-1b PK-3/PK-4/Kindergarten/1st Grade Classroom Storage 5 100 500
E-ACA-3 PK-3/PK-4/Kindergarten/1st Grade Restroom 5 80 400
E-ACA-5 Outdoor Storage - Early Childhood 0 0 0
E-ACA-6 Grades 2-5 Classroom 5 900 4,500
E-ACA-7 Specials Lab 1 1000 1,000
E-ACA-8 Discovery Commons Activity Area 0 2000 0
E-ACA-9 Resource / Small Group Room 0 360 0
E-ACA-10 Self-Contained Classroom Grades 3-5 0 900 0
E-ACA-10a Self-Contained Classroom PK-3/PK-4/Kindergarten/1st/2nd Grade 1 1025 1,025
E-ACA-10b Self-Contained Classroom PK-3/PK-4/Kindergarten/1st/2nd Grade Restroom 1 60 60
E-ACA-10c Self-Contained Classroom PK-3/PK-4/Kindergarten/1st/2nd Grade Storage 1 100 100
E-ACA-10d Self-Contained Classroom Grade 3-5 Storage 0 100 0
E-ACA-11 OT / PT 0 450 0
E-ACA-12 Speech / OT / PT Storage 0 150 0
E-ACA-13 Independent Area 1 75 75
E-ACA-14 Special Education Coordinator Office 1 150 150
E-ACA-15 Teacher Collaboration Room 1 300 300
E-ACA-16a Leveled reading storage room 0 300 0
E-ACA-16b Technology Storage 0 75 0
E-ACA-17 Outdoor Classroom 0 0 0
E-ACA-18 Garden 0 Garden Size Garden Size
E-ACA-19 Speech 0 150 0
E-ACA-20 Specials Office/Storage 0 250 0
E-ACA-21 Sensory Room 0 450 0
Sub-Total 13,235
Building Subtotal
Building Gross-up 45%
Building Total Sq. Ft.
Building Total Sq. Ft 19,191
Barnard Elementary School
19,191
5,956
13,235
Page 1
C
C
PSD
ELEMENTARY SCHOOL
PROTOTYPE PROGRAM
EDUCATIONAL SPECIFICATIONS
ICCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCATTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTIIIIIIIIIIIIIIIIIIIIIIIIIIIOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOON
September 2021
2
TABLE OF CONTENTS
3
ACADEMIC CORE AREA
E-ACA Space Program 8
E-ACA Adjacency Diagram 11
E-ACA-1A PK-3 / PK-4 / Kindergarten /
1st Grade Classroom
12
E-ACA-1B PK-3 / PK-4 /Kindergarten /
1st Grade Classroom Storage
16
E-ACA-3 PK-3 / PK-4 / Kindergarten /
1st Grade Restroom
18
E-ACA-5 Outdoor Storage - Early
Childhood
20
E-ACA-6 Grades 2-5 Classroom 22
E-ACA-7 Specials Lab 26
E-ACA-8 Discovery Commons Activity
Area
28
E-ACA-9 Resource / Small Group
Room
30
E-ACA-10 Self-Contained Classroom
Grades 3-5
32
E-ACA-10A Self-Contained Classroom
PK-3 / PK-4 / Kindergarten /
1st / 2nd Grade
36
E-ACA-10B Self-Contained Classroom
PK-3 / PK-4 / Kindergarten /
1st / 2nd Grade Restroom
40
E-ACA-10C Self-Contained Classroom
PK-3 / PK-4 / Kindergarten /
1st / 2nd Grade Storage
42
E-ACA-10D Self-Contained Classroom
Grade 3-5 Storage
44
E-ACA-11 OT / PT Room 46
E-ACA-12 Speech / OT / PT Storage 48
E-ACA-13 Independent Area 50
E-ACA-14 Special Education
Coordinator Office
52
E-ACA-15 Teacher Collaboration Room 54
E-ACA-16A Leveled Reading Storage
Room
56
E-ACA-16B Technology Storage 58
E-ACA-17 Outdoor Classroom 60
E-ACA-18 Garden 62
E-ACA-19 Speech Room 64
E-ACA-20 Specials Office / Storage 66
E-ACA-21 Sensory Room 68
LIBRARY
E-LIB Space Program 72
E-LIB Adjacency Diagram 73
E-LIB-1 Reading / Learning /
Circulation Room
74
E-LIB-2 Makerspace 78
E-LIB-3 Small Group Room 80
E-LIB-4 Combined Office / Workroom 82
E-LIB-6 Conference Room 84
VISUAL ARTS
E-VA Space Program 88
E-VA Adjacency Diagram 89
E-VA-1 Art Lab 90
E-VA-2 Kiln Room 92
E-VA-3 Art Storage 94
PERFORMING ARTS
E-PA Space Program 98
E-PA Adjacency Diagram 99
E-PA-1 General Music Room 100
E-PA-2 General Music Storage 104
E-PA-3 Stage 106
PHYSICAL EDUCATION
E-PE Space Program 110
E-PE Adjacency Diagram 111
TABLE OF CONTENTS
4
TABLE OF CONTENTS (continued)
E-SD-8 Freezer / Cooler 194
E-SD-9 Ware Washing 196
E-SD-10 Cleaning Storage 198
E-SD-11 Food Service Office 200
E-SD-12 Toilet / Lockers 202
BUILDING SERVICES
E-BS Space Program 206
E-BS Adjacency Diagram 207
E-BS-1 Supply Storage 208
E-BS-2 Toilet / Shower / Locker
Room
210
E-BS-3 Custodial Office 212
E-BS-4 Multi-User Restroom 214
E-BS-5 Custodial Closet 216
E-BS-6 Electrical Closet 218
E-BS-7 MDF Room 220
E-BS-7A IDF Room 222
E-BS-8 Corridors 224
E-BS-9 Mechanical / Electrical
Space / Decks
226
E-BS-10 Custodial Equipment Storage 228
E-BS-11 Central Storage Area 230
E-PE-1 Gymnasium 112
E-PE-3 Office 114
E-PE-4 Storage 116
E-PE-5 Chair Storage 118
E-PE-6 Bicycle Storage 120
E-PE-7 Outdoor P .E. Storage 122
E-PE-8 Playgrounds 124
ADMINISTRATIVE SPACES
E-AD Space Program 128
E-AD Adjacency Diagram 129
E-AD-1 Entrance Lobby 130
E-AD-2 Welcome Center 132
E-AD-3 Security Office 134
E-AD-4 Conference Room 136
E-AD-5 Principal's Office 138
E-AD-6 Administrative Office 140
E-AD-7 Administrative Workroom 142
E-AD-8 Records Room 144
E-AD-9 Parent Resource Center 146
E-AD-10 Counselor’s Office 148
E-AD-11 Student Services 150
E-AD-12 Student Services Conference 152
E-AD-13 After School Program Office 154
E-AD-14 Staff Lounge 156
E-AD-15 Wellness / Lactation Room 158
E-AD-16 Restoration Room 160
HEALTH SERVICES
E-HS Space Program 164
E-HS Adjacency Diagram 165
E-HS-1 Waiting Area 166
E-HS-2 Treatment Area 168
E-HS-3 Cots 170
E-HS-4 Office 172
E-HS-5 Storage 174
E-HS-6 Toilet With Shower 176
STUDENT DINING
E-SD Space Program 180
E-SD Adjacency Diagram 181
E-SD-1 Student Dining Area 182
E-SD-4 Chair / Table Storage 186
E-SD-5 Kitchen / Food Preparation 188
E-SD-6 Serving Area 190
E-SD-7 Dry Food Storage 192
5
E-BS-12 Receiving Area 232
E-BS-13 Single-User Restroom 234
E-BS-14 Family Restroom 236
E-BS-15 Laundry Room 238
E-BS-16 Staff Locker / Restroom
Suite
240
E-BS-17 Attic Stock Storage Room 242
E-BS-18 Building Manager Office 244
TABLE OF CONTENTS (continued)
EDUCATIONAL SPECIFICATIONS
ELEMENTARY SCHOOL
PROTOTYPE PROGRAM
CD PS
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6
PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE CLASSROOM
PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE CLASSROOM STORAGE
PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE RESTROOM
OUTDOOR STORAGE - EARLY CHILDHOOD
GRADES 2-5 CLASSROOM
GENERAL GRADES 2-5 CLASSROOM STORAGE
SPECIALS LAB
DISCOVERY COMMONS ACTIVITY AREA
RESOURCE / SMALL GROUP ROOM
SELF-CONTAINED CLASSROOM PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE
SELF-CONTAINED CLASSROOM PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE RESTROOM
SELF-CONTAINED CLASSROOM PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE STORAGE
SELF-CONTAINED CLASSROOM GRADES 3-5
SELF-CONTAINED CLASSROOM GRADES 3-5 STORAGE
OT / PT ROOM
SPEECH / OT / PT STORAGE
INDEPENDENT AREA
SPECIAL EDUCATION COORDINATOR OFFICE
TEACHER COLLABORATION ROOM
LEVELED READING STORAGE ROOM
TECHNOLOGY STORAGE
OUTDOOR CLASSROOM
SPEECH ROOM
SPECIALS OFFICE / STORAGE
SENSORY ROOM
GARDEN
E-ACA /// ACADEMIC CORE AREA
7
PK-3 / PK-4 / Kindergarten
/ 1st Grade Classroom
PK-3 / PK-4 / Kindergarten
/ 1st Grade Classroom Storage
PK-3 / PK-4 / Kindergarten
/ 1st Grade Restroom
Outdoor Storage-Early Childhood
Grades 2-5 Classroom
Specials Lab
Discovery Commons Activity Area
Resource / Small Group Room
Self-Contained Classroom PK-3 /
PK-4 / Kindergarten / 1st / 2nd
Grade
Self-Contained PK-3 / PK-4 /
Kindergarten / 1st / 2nd Grade
Restroom
Self-Contained PK-3 / PK-4 /
Kindergarten / 1st / 2nd Grade
Storage
Self-Contained Classroom
Grades 3-5
Self-Contained Classroom
Grades 3-5 Storage
OT / PT Room
Speech / OT / PT Storage
Independent Area*
Special Education Coordinator Office
Teacher Collaboration Room
Leveled Reading Storage Room
SPACE QTY QTY QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
ACADEMIC CORE AREA
7
7
7
1
8
1
1
3
1
1
1
1
1
2
2
1
3
3
1
9
9
9
1
8
1
1
4
1
1
1
1
1
2
2
1
3
4
1
10
10
10
1
12
1
1
4
1
1
1
1
1
2
2
1
3
4
1
13
13
13
1
16
1
1
7
2
2
2
1
1
2
3
1
3
5
1
1,025
100
120
200
900
1,000
1,625
360
1,025
120
100
900
100
450
150
75
150
300
300
1,025
100
120
200
900
1,000
2,000
360
1,025
120
100
900
100
450
150
75
150
300
300
1,025
100
150
200
900
1,000
2,500
360
1,025
120
100
900
100
450
150
75
150
300
300
1,025
100
120
200
900
1,000
3,500
360
1,025
120
100
900
100
450
150
75
150
300
300
7,175
700
840
200
7,200
1,000
1,625
1,080
1,025
120
100
900
100
900
300
75
450
900
300
9,225
900
1,080
200
7,200
1,000
2,000
1,440
1,025
120
100
900
100
900
300
75
450
1,200
300
10,250
1000
1,200
200
10,800
1,000
2,500
1,440
1,025
120
100
900
100
900
300
75
450
1,200
300
13,325
1,300
1,560
200
14,400
1,000
3,500
2,520
2,050
240
200
900
100
900
450
75
450
1,500
300
8
Comments //
*Independent Areas must be provided for certain Special Education programs. If these Special Education programs are not offered at a particular school, these
areas are not required. The determination to include or exclude these programs will be made during the site-specific Ed Spec process.
**This space is optional. The inclusion of this space will be determined during the site-specific Ed Spec process and approved by DCPS.
Note: In this document, staff assumptions were made to ensure staff spaces were approximately correct at each capacity model. Specific square footage
requirements and quantity of spaces will be completed during the site specific ed spec process. Assumptions for the capacity model are:
325 students : 51 staff; 400 students : 57 staff; 500 students : 66 staff; 700 students: 81 staff.
SPACE QTY QTY QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
ACADEMIC CORE AREA
Technology Storage
Outdoor Classroom
Speech Room
Specials Office/Storage
Sensory Room
Garden**
TOTAL
--
1
1
1
1
--
--
900
150
250
450
--
--
900
150
250
450
--
26,740
--
1
1
1
1
--
--
900
150
250
450
--
--
900
150
250
450
--
30,265
--
1
2
1
1
--
--
900
150
250
450
--
--
900
300
250
450
--
35,760
--
1
2
3
1
--
--
900
150
250
450
--
---
900
300
250
450
--
46,870
9
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10
SELF-CONTAINED
CLASSROOM
PK-3/PK-4/
KINDERGARTEN/
1ST GRADE/2ND GRADE
CLASSROOM
SPECIALS LAB
SELF-CONTAINED
CLASSROOM
GRADES 3-5
RESTROOM
RESTROOM RESTROOM
GRADES 2-5
CLASSROOM
PK-3/PK-4/
KINDERGARTEN/
1ST GRADE
CLASSROOM
PK-3/PK-4/
KINDERGARTEN/
1ST GRADE
CLASSROOM
PRE-S/PRE-K/
KINDERGARTEN/
1ST GRADE
CLASSROOM
PRE-S/PRE-K/
KINDERGARTEN/
1ST GRADE
CLASSROOM
DISCOVERY
COMMONS
ACTIVITY AREA
RESOURCE/
SMALL GROUP
GARDEN
ACCESSIBLE TO
COMMUNITY
ADMIN/TEACHER
PROGRAM
MAIN CIRCULATION
MAIN CIRCULATION
KEY ///
direct access
linked space
enclosed space
open space
INDEP .
AREA
OUTDOOR
CLASSROOM
TEACHER COLLAB
ROOM
SPECIAL
EDUCATION COORD
SPECIAL OFFICES
STORAGE
LAPTOP CART
STORAGE
SPEECH
OT/PT
SENSORY
ACADEMIC CORE AREA ADJACENCY DIAGRAM
This layout suggests programmatic adjacencies. Final
locations to be determined.
11
F103F91
F2
F2
F3
F3
L7
F9
F91
L3
L94
F7
F6
L1 L2
L97 L63 F4F8 F5
L5
L4
L96L75
STORAGE TOILET
L223
L6
F1F3
EXTERIOR
CORRIDOR
F89
F120
L4 L220
12
E-ACA-1A /// PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE CLASSROOM
size
1,025 SF
capacity/users
16-20 PK-3/PK-4 students
22-26 Kindergarten/Grade 1 students
2 teachers
parents/aides/staff members
ancillary spaces
pk-3 / pk-4 / kindergarten / 1st grade
restroom
pk-3 / pk-4 / kindergarten / 1st grade
classroom storage
spatial relationships
access to outside if possible
group classrooms for potential teaming
designate area for cot storage (stacked)
locate coat cubbies near door
locate at first floor for emergency
evacuations if possible
centers in the classroom may include:
housekeeping
blocks
library / books
writing table
art
sand and water tables
goals
to support pro-social interaction and build
community
- toys & games
- music & movement
- art
- technology
calming corner: self regulatory
e.g. meditation, mindful breathing,
art, journaling, kinesthetics, sound
therapy
environmental considerations
windows to provide natural light
adequate ventilation
electrical outlets for equipment
environmental sound control
uniform and controllable lighting
proportion classroom for effective
viewing and listening from all areas of
the classroom
window treatment: sunscreen shade cloth
full lite and sidelights in door for visual
access and security purposes
to foster self-regulation, independence,
and responsibility
to help children develop positive concepts
about themselves and their capabilities
to encourage and develop independent
thinking, creativity, critical thinking and
problem solving
to develop language as a tool of learning
and as a means of communication
to provide and develop fundamental
academic, social, emotional, physical,
and thinking skills through active
engagement with the environment
calming corner: to help a student de-
escalate when beginning to emotionally
escalate in a designated space while
being supervised
activities
whole group activities
small group activities
one-on-one instruction
meals
cooperative learning / play (centers)
centers:
- blocks
- literacy/library
- dramatic play
- science/discovery
- sand & water (sensory)
E-ACA-1A /// PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE CLASSROOM
LIGHT-FILLED, WELCOMING, WHIMSICAL, IMAGINATIVE, INQUISITIVE
13
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (12-24
LF above and below sinks, lockable)
F2 student cubbies (12”W x 13”D
x 26”H plus 7”H upper cubby, 20
for PK-3/PK-4, 28-30 for
Kindergarten/Grade 1)
F3 wall shelving (30”-36” height, lockable)
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F6 soap dispenser
F7 towel dispenser
F8 wall-mounted interactive electronic
presentation device
F9 classroom sink with bubbler, (2) sinks at
different heights (24” at PK-3/PK-4, 34”
countertop)
F89 data drop*
F103 floor drain
F120 floating shelves
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings (PK-3/PK-4/
Kindergarten/Grade 1):
considerations: writable surfaces, flexibility
in seating (3 different types) to encourage
student choice
L1 stackable/nesting chairs (20 for PK-3/PK-4,
26 for Kindergarten/Grade 1)
L2 stackable/nesting tables (4-5)
L3 teacher work surface with mobile
storage and two chairs (1 task chair, 1
armless task chair)
L4 soft seating (5)
L5 four drawer lateral file cabinet with lateral
dividers
L6 mobile shelving (various)
L7 teacher’s lockable wardrobe (18”x18”)
L16 bound group rug
L63 resource media cart
L75 kidney table
L94 flat storage
L96 kidney table stool (5)
L97 bookcase (25 LF)
L220 small rug (4’x4’)
see DGS Waste Guidelines for waste bin
sizing and quantities
loose furnishings (PK-3/PK-4/
Kindergarten):
L212 storage unit (5)
L213 listening center
L214 easel (2)
L215 book organizer
L216 kitchen set
L217 table and chair set
L218 manipulative storage boxes (2)
L219 chair cubes (1 set of 4)
L221 resting mats/cots (25, NIC)
L222 small storage box (1 set of 20)
L223 sensory table
L224 dramatic play center
loose furnishings (Grade 1)
L214 easel
L215 book organizer
14
E-ACA-1A /// PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE CLASSROOM
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15
F91
L94
16
E-ACA-1B /// PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE CLASSROOM STORAGE
E-ACA-1B /// PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE CLASSROOM STORAGE
size
100 SF
capacity/users
1-2 staff members
ancillary spaces
pk-3 / pk-4 / kindergarten / 1st grade
classroom
spatial relationships
n/a
goals
to provide storage space for early learning
classroom supplies
activities
storage of materials and supplies
environmental considerations
uniform and controllable lighting
electrical outlets for equipment
LEGEND ///
fixed furnishings
F91 storage shelving (24” deep)
loose furnishings
L94 flat storage
L221 resting mats/cots (25, NIC)
17
F51
F14
F19
F102
F7
F6
F30
F103 F120
F18
F74
18
E-ACA-3 /// PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE RESTROOM
E-ACA-3 /// PK-3 / PK-4 / KINDERGARTEN / 1ST GRADE RESTROOM
size
120 SF
capacity/users
2 students
ancillary spaces
pK-3 / pK-4 / kindergarten / 1st grade
classroom
spatial relationships
n/a
goals
to provide age appropriate space for personal
and health needs
activities
private health needs
environmental considerations
opportunities for learning (sensory play,
water, etc.)
environmental sound control
uniform and controllable lighting
natural daylight
natural finishes
dutch doors at entry to enable supervision
LEGEND ///
fixed furnishings
F6 soap dispenser
F7 towel dispenser
F14 grab bars
F18 mirror
F19 toilet tissue holder
F30 bathroom sink
F51 toilet partitions
F74 coat hook - bathroom accessory
F102 toilet
F103 floor drain
F120 floating shelves
provide age appropriate sizing
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
WELCOMING, COMFORTABLE, FUN
19
E-ACA-5 /// OUTDOOR STORAGE - EARLY CHILDHOOD
F3
EXTERIOR
INTERIOR
20
size
200 SF
capacity/users
2 staff members
ancillary spaces
n/a
spatial relationships
direct access to outdoors
near early childhood classrooms
direct access to interior corridor
goal
to provide storage for outdoor play equipment
and supplies
activities
storage of portable outdoor play equipment
environmental considerations
uniform and controllable lighting
proper ventilation as necessary
LEGEND ///
fixed furnishings
F3 wall shelving (10’-16’ total - 84” high, 12”,
24”, or 30” deep)
loose furnishings
n/a
E-ACA-5 /// OUTDOOR STORAGE - EARLY CHILDHOOD
21
E-ACA-6 /// GRADES 2 - 5 CLASSROOM
L7L94L11
L1 L10
F7
F1
F4
F8
F3F2
CORRIDOR
L6
F5
F4L3L5
F6
L16
L75L96
F9
F89 L63
L101
L21
L220
L4
L4
22
size
900 SF
capacity/users
26 students
2 teachers/staff members
guest speakers/volunteers
ancillary spaces
n/a
spatial relationships
group classrooms to encourage collaboration
this space addresses individual student
needs, interests, and learning styles
cubbies near door located near bathrooms
two teaching/learning walls with student
height marker boards and technology
infrastructure
goal
a flexible and adaptable space designed
as a learning centered environment
that accommodates any of the core
academic disciplines and supports
frequent reconfiguration.
calming corner: to help a student de-escalate
when beginning to emotionally escalate in
a designated space while being supervised
activities
large group instruction
small group instruction and group work
one-on-one instruction
calming corner: self regulatory e.g.
meditation, mindful breathing, art,
journaling, kinesthetics, sound
therapy
individualized and differentiated work
computer instruction
team teaching
oral presentations
testing
environmental considerations
windows to provide natural light
adequate ventilation
electrical outlets for equipment
environmental sound control
uniform and controllable lighting
proportion classroom for effective viewing and
listening from all areas of the classroom
window treatment: sunscreen shade cloth
lite in door for visual access and security
purposes
docking location and electrical outlets for
laptop charging cart
E-ACA-6 /// GRADES 2 - 5 CLASSROOM
LIGHT-FILLED, WELCOMING, CALMING, VIBRANT, INQUISITIVE
23
loose furnishings
L1 stackable/nesting chairs (26)
L3 teacher work surface with mobile storage
and two chairs (1 task chair, 1 armless
task chair)
L4 soft seating (5)
L5 four drawer lateral file cabinet with
lateral dividers
L6 mobile shelving (various)
L7 teachers lockable wardrobe (18”x18”)
L10 student desks (26)
L11 adjustable height bookshelves
L16 bound group rug (1)
L21 student worktable (2)
L63 resource media cart
L75 kidney table
L94 flat storage
L96 kidney table stool (5)
L101 laptop charging cart (NIC)
L220 small rug (4’x4’)
see DGS Waste Guidelines for waste bin
sizing and quantities
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (12-24
LF, above and below sinks, lockable)
F2 student cubbies (28-30, 12”W x 13”D
x 26”H plus 7” upper cubby, can double
stack as long as they
remain at student height)
F3 wall shelving (30”-36” height, lockable)
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F6 soap dispenser
F7 towel dispenser
F8 wall-mounted interactive electronic
presentation device
F9 classroom sink with bubbler
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
E-ACA-6 /// GRADES 2 - 5 CLASSROOM
24
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25
E-ACA-7 /// SPECIALS LAB
CORRIDOR
ABOVE
F8
F62
F4 F5
L1
L11
L3
L5
L63
L62
F1
F1
F3
F3
F9
F5
F89
26
size
1,000 SF
capacity/users
30 students
2 teachers/staff members
guest speakers/volunteers
ancillary spaces
n/a
spatial relationships
near academic core classrooms
near main corridor
near media center
near workroom/teacher office
adjacent to centralized storage
goals
to provide an instructional space located in
an academic area
activities
direct instruction
research
student and class projects
student display
teleconferencing
dry science
use of home chemicals
discovery
inquiry
project based learning
environmental considerations
windows to provide natural light
adequate ventilation
environmental sound control
uniform and controllable lighting
proportion classroom for effective viewing and
listening from all areas of the classroom
window treatment: sunscreen shade cloth
lite in door for visual access and security
purposes
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (20-32 LF
of base cabinets, 30” wall cabinets above
all base cabinets, lockable)
F3 wall shelving (lockable)
F4 magnetic marker board (on 2 walls, 6 LF
minimum each)
F5 tackable wall surface (6 LF minimum)
F8 wall mounted interactive electronic
presentation device
F9 classroom sink with bubbler (4)
F62 sound enhancement system
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data
drops, phones, desktop computers, and
fax
loose furnishings
L1 stackable/nesting chairs (height
adjustable)
L3 teacher work surface with mobile
storage and two chairs (1 task chair, 1
stackable)
L5 four drawer lateral file cabinet with
lateral dividers
L11 adjustable height bookshelves
L62 two person height adjustable tables
(2-4)
L63 resource media cart
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-7 /// SPECIALS LAB
INSPIRING, FLEXIBLE, FRESH, INQUISITIVE, DYNAMIC
27
E-ACA-8 /// DISCOVERY COMMONS ACTIVITY AREA
CORRIDOR
CLASSROOM CLASSROOM
CLASSROOM CLASSROOM
F5 F8F1.1
F4
L13
L1
L18L49
F3
F89
L4
28
size
1,625 SF
capacity/users
varies
ancillary spaces
n/a
spatial relationships
integrated into circulation
distributed throughout building
goal
to provide flexible, shared learning
support space for various group sizes,
activities, and breakout space
activities
collaborative learning centers
story telling
team activities
individual activities
small presentation/performance space
environmental considerations
uniform and controllable lighting
environmental sound control
coordinate commons finishes and loose
furnishings with corridors
coordinate plumbing/HVAC/electrical/
technology needs with building’s overall
technology plan
ensure visual sight lines are maintained from
adjacent areas
LEGEND ///
fixed furnishings
TBD - based on age and school preference,
may include:
F1.1 casework (countertops)
F3 wall shelving (lockable)
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F8 wall mounted interactive electronic
presentation device (optional)
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
mixture of the following to support multiple
learning activities in multiple learning
configurations:
L1 stackable/nesting chairs
L4 soft seating
L13 small tables
L18 lounge chairs
L49 mobile marker board
consider furnishings to support variety of
learning modalities (tiered seating, etc.)
provide various seating and table height
options to encourage student choice
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-8 /// DISCOVERY COMMONS ACTIVITY AREA
INSPIRING, COMMUNITY-BUILDING, UNIQUE, DYNAMIC, INNOVATIVE
29
E-ACA-9 /// RESOURCE / SMALL GROUP ROOM
F8
F5
L3
L5
L7 L8 L11
L1 L10
L63
F4
F1
F89
30
size
360 SF
capacity/users
8-10 students
2 staff members
ancillary spaces
n/a
spatial relationships
located within academic core areas
goal
provide a flexible space to accommodate
a variety of individualized and
specialized instruction for a variety of
academic disciplines
activities
small group work
independent instruction and work
reading, math, speech, etc.
one-on-one instruction
environmental considerations
windows to provide natural light
adequate ventilation
electrical outlets for equipment
environmental sound control
uniform and controllable lighting
proportion classroom for effective viewing
and listening from all areas of the
classroom
window treatment: sunscreen shade cloth
lite in door for visual access and security
purposes
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving
(lockable) 8 LF minimum
F4 magnetic marker board (on 2 walls, 6 LF
minimum each)
F5 tackable wall surface (6 LF minimum)
F8 wall-mounted interactive electronic
presentation device
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data
drops, phones, desktop computers, and
fax
loose furnishings
L1 stackable/nesting chairs (8-10)
L3 teacher work surface with mobile
storage and two chairs (1 stackable chair,
1 task chair)
L5 four drawer lateral file cabinet with
lateral dividers
L7 teacher’s lockable wardrobe (18”X18”)
L8 tall cabinet with shelves
L10 student desks (8-10)
L11 adjustable height bookshelves
L63 resource media cart
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-9 /// RESOURCE / SMALL GROUP ROOM
TRANSPARENT, COLLABORATIVE, HUDDLE
31
E-ACA-10 /// SELF-CONTAINED CLASSROOM GRADES 3-5
F2 F3
F9
F7
F4F5 F8
F1
F6
CORRIDOR
ABOVE
L63
F89
L220
L1 L10
L16
L21
L4
L75L96
L3 L5
L7
L11
STORAGE
L94 L101
F91
32
size
900 SF
capacity/users
2 staff members
12 students
ancillary spaces
self-contained classroom grades 3-5 storage
spatial relationships
near bus drop-off
elevator access
locate at first floor for emergency access
located and integrated within the academic
core area
goal
provide an appropriate learning environment
for students who have physical, emotional,
or educational needs requiring a self-
contained space for part or all of the day
calming corner: to help a student de-
escalate when beginning to emotionally
escalate in a designated space while
being supervised
activities
small group instruction and group work
independent work
individual instruction
environmental considerations
environmental sound control
uniform and controllable lighting
electrical outlets for equipment
adequate ventilation
proportion classroom for effective viewing
and listening from all areas of the classroom
windows to provide natural light
window treatment: sunscreen shade cloth
lite in door for visual access and security
purposes
for MES classrooms, review
programmatic requirements with
DCPS
E-ACA-10 /// SELF-CONTAINED CLASSROOM GRADES 3-5
LIGHT-FILLED, WELCOMING, CALMING, VIBRANT, INQUISITIVE
33
LEGEND ///
fixed furnishings
F1 base/wall caibinets and shelving (12-24
LF, above and below sinks, lockable)
F2 student cubbies (28-30, 12”W x 13”D
x 26”H)
F3 wall shelving (30”-36” height, lockable)
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF
minimum)
F6 soap dispenser
F7 towel dispenser
F8 wall-mounted interactive electronic
presentation device
F9 classroom sink with bubbler
F89 data drop
F91 storage shelving (24” deep)
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable/nesting chairs (14)
L3 teacher work surface with mobile storage
and two chairs (1 stackable chair, 1 task
chair)
L4 soft seating
L5 four drawer lateral file cabinet with lateral
dividers
L6 mobile shelving (various)
L7 teachers lockable wardrobe (18”x18”)
L10 student desks (14)
L11 adjustable height bookshelves
L16 bound group rug
L63 resource media cart
L75 kidney table
L76 filing cabinet with lateral file dividers
L94 flat storage
L96 kidney table stools (5)
L101 laptop charging cart (NIC)
L220 small rug (4’x4’)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-10 /// SELF-CONTAINED CLASSROOM GRADES 3-5
34
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35
E-ACA-10A /// SELF-CONTAINED PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE
F103F91
F2
F2
F3
F3
L7
F9
F91
L3
L94
F7
F6
L1 L2
L97 L63 F4F8 F5
L5
L4
L96L75
STORAGE TOILET
L223
L6
F1F3
EXTERIOR
CORRIDOR
F89
F120
L220L4
36
size
1,025 SF
capacity/users
12 students
2 staff members
ancillary spaces
self-contained pk-3 / pk-4 / kindergarten /
1st / 2nd grade restroom
self-contained pk-3 / pk-4 / kindergarten /
1st / 2nd grade storage
spatial relationships
near bus drop off
elevator access
toilet access (CIC-clean intermittent
catheterization, with shower)
locate at first floor for emergency access
located and integrated within the academic
core area
goals
to support pro-social interaction and build
community
to foster self-regulation, independence,
and responsibility
to help children develop positive concepts
about themselves and their capabilities
to encourage and develop independent
thinking, creativity, critical thinking and
problem solving
to develop language as a tool of learning
environmental considerations
environmental sound control
uniform and controllable lighting
electrical outlets for equipment
general room exhaust (rest room only)
adequate ventilation
proportion classroom for effective viewing and
listening from all areas of the classroom
windows to provide natural light
window treatment: sunscreen shade cloth
full lite and sidelights in the door for visual
access and security
for MES classrooms, review
programmatic requirements with
DCPS
and as a means of communication
to provide and develop fundamental
academic, social, emotional, physical,
and thinking skills through active
engagement with the environment
calming corner: to help a student de-
escalate when beginning to emotionally
escalate in a designated space while
being supervised
activities
whole group activities
small group activities
one-on-one instruction
meals
cooperative learning / play (centers)
centers:
- blocks
- literacy/library
- dramatic play
- science/discovery
- sand & water (sensory)
- toys & games
- music & movement
- art
- technology
calming corner: self regulatory
e.g. meditation, mindful breathing,
art, journaling, kinesthetics, sound therapy
E-ACA-10A /// SELF-CONTAINED PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE
LIGHT-FILLED, WELCOMING, WHIMSICAL, IMAGINATIVE, INQUISITIVE
37
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (12-24
LF above and below sinks, lockable)
F2 student cubbies (12”W x 13”D
x 26”H, 20 for PK-3/PK-4, 28-30 for
Kindergarten/Grade 1/Grade 2)
F3 wall shelving (30”-36” height, lockable)
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F6 soap dispenser
F7 towel dispenser
F8 wall-mounted interactive electronic
presentation device
F9 classroom sink with bubbler (2) sinks at
different heights (24” at PK-3/PK-4, 34”
countertop)
F89 data drop
F91 storage shelving (24” deep)
F103 floor drain
F120 floating shelves
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings (PK-3/PK-4/
Kindergarten/Grade 1/Grade 2):
considerations: writable surfaces, flexibility
in seating (3 different types) to encourage
student choice
L1 stackable/nesting chairs (12)
L2 stackable/nesting tables (4-5)
L3 teacher work surface with mobile
storage and two chairs (1 task chair, 1
armless task chair)
L4 soft seating (5)
L5 four drawer lateral file cabinet with lateral
dividers
L6 mobile shelving (various)
L7 teacher’s lockable wardrobe (18”x18”)
L16 bound group rug
L63 resource media cart
L75 kidney table
L94 flat storage
L96 kidney table stool (5)
L97 bookcase (25 LF)
L220 small rug (4’x4’)
see DGS Waste Guidelines for waste bin
sizing and quantities
loose furnishings (PK-3/PK-4/
Kindergarten):
L212 storage unit (5)
L213 listening center
L214 easel (2)
L215 book organizer
L216 kitchen set
L217 table and chair set
L218 manipulative storage boxes (2)
L219 chair cubes (1 set of 4)
L221 resting mats/cots (25, NIC)
L222 small storage box (1 set of 20)
L223 sensory table
L224 dramatic play center
loose furnishings (Grade 1 and
Grade 2)
L214 easel
L215 book organizer
E-ACA-10A /// SELF-CONTAINED PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE
38
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39
E-ACA-10B /// SELF-CONTAINED PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE RESTROOM
F51
F14
F19
F102
F7
F6
F30
F103 F120
F18
F74
40
size
120 SF
capacity/users
2 students
ancillary spaces
self-contained classroom pk-3 / pk-4 /
kindergarten / 1st / 2nd grade
spatial relationships
n/a
goals
to provide age appropriate space for personal
and health needs
activities
private health needs
environmental considerations
opportunities for learning (sensory play,
water, etc.)
environmental sound control
uniform and controllable lighting
natural daylight
natural finishes
barn door/half-doors at toilet stalls to
enable supervision
for MES classrooms, review
programmatic requirements with
DCPS
LEGEND ///
fixed furnishings
F6 soap dispenser
F7 towel dispenser
F14 grab bars
F18 mirror
F19 toilet tissue holder
F30 bathroom sink
F51 toilet partitions
F74 coat hook-bathroom accessory
F102 toilet
F103 floor drain
F120 floating shelves
provide age appropriate sizing
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-10B /// SELF-CONTAINED PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE RESTROOM
WELCOMING, COMFORTABLE, FUN
41
E-ACA-10C /// SELF-CONTAINED PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE STORAGE
F91
L94
42
size
100 SF
capacity/users
1-2 staff members
ancillary spaces
self-contained classroom pk-3 / pk-4 /
kindergarten / 1st / 2nd grade
spatial relationships
near academic core classrooms
goals
to provide storage space for classroom
supplies
activities
storage of materials and supplies
environmental considerations
uniform and controllable lighting
electrical outlets for equipment
for MES classrooms, review
programmatic requirements with
DCPS
LEGEND ///
fixed furnishings
F91 storage shelving 24” deep
loose furnishings
L94 flat storage
E-ACA-10C /// SELF-CONTAINED PK-3 / PK-4 / KINDERGARTEN / 1ST / 2ND GRADE STORAGE
43
E-ACA-10D /// SELF-CONTAINED CLASSROOM GRADES 3-5 STORAGE
F91
L94
44
size
100 SF
capacity/users
1-2 staff members
ancillary spaces
self-contained classroom grades 3-5
spatial relationships
near academic core classrooms
goals
to provide storage space for classroom
supplies
activities
storage of materials and supplies
environmental considerations
uniform and controllable lighting
electrical outlets for equipment
*for MES classrooms, review
programmatic requirements with
DCPS
LEGEND ///
fixed furnishings
F91 storage shelving 24” deep
loose furnishings
L94 flat storage
E-ACA-10D /// SELF-CONTAINED CLASSROOM GRADES 3-5 STORAGE
45
E-ACA-11 /// OT / PT ROOM
F8
F5
F1
F3
L11L11 L7
L3
L63
L76
L1 L2
F4
F4
F9
F89L6
L201
46
size
450 SF
capacity/users
2-3 students
2 staff members
ancillary spaces
speech/ot/pt storage
spatial relationships
elevator access
located and integrated within the academic
core area
goal
to provide a therapeutic space for individual
and small group treatment to occur, per
IEP/504 plan/MTSS prescriptions
to house therapeutic materials, including fine
motor manipulatives/games, and gross
motor/sensory equipment
activities
direct services (individual or small group)
may include:
table-top fine and visual motor crafts
games and activities
gross motor or sensorimotor play area to
utilize equipment (such as scooter boards,
balance beams, trampoline, etc.)
space to complete activities in a variety
of planes (i.e. seated at table or floor,
standing at vertical surface, prone on the
floor)
environmental considerations
uniform and controllable lighting
adequate ventilation
windows to provide natural light
environmental sound control
electrical outlets for equipment
proportion classroom for effective viewing
and listening from all areas of the
classroom
window treatment: sunscreen shade cloth
full lite in door and sidelight for visual access
and security purposes
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (lockable,
6 LF minimum)
F3 wall shelving
F4 magnetic marker board (on 2 walls, 6 LF
minimum each)
F5 tackable wall surface (6 LF minimum)
F8 wall mounted interactive electronic
presentation device
F9 classroom sink with bubbler
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data
drops, phones, desktop computers, and
fax
loose furnishings
L1 stackable/nesting chairs (2)
L2 stackable/nesting tables (2)
L3 teacher work surface with mobile
storage and two chairs (1 stackable chair
and 1 task chair)
L6 mobile shelving (various)
L7 teachers lockable wardrobe (18”x18”)
L11 adjustable height bookshelves
L63 resource media cart
L76 filing cabinet (lockable)
L201 sensory wrap swing (free standing)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-11 /// OT / PT ROOM
SPECIALIZED, INTERACTIVE, EMPOWERING, SPACIOUS
47
E-ACA-12 /// SPEECH / OT / PT STORAGE
F91
48
size
150 SF
capacity/users
1-2 staff members
ancillary spaces
ot/pt room
speech room
spatial relationships
near academic core classrooms
goal
provide storage space for occupational and
physical therapy apparatus and supplies
activities
storage of therapy apparatus and supplies
environmental considerations
uniform and controllable lighting
electrical outlets for equipment
LEGEND ///
fixed furnishings
F91 storage shelving (24” deep)
loose furnishings
n/a
E-ACA-12 /// SPEECH / OT / PT STORAGE
49
E-ACA-13 /// INDEPENDENT AREA
50
size
75 SF
capacity/users
1 student
1 staff member
ancillary spaces
n/a
spatial relationships
across hallway from self contained classroom
goals
to provide a safe setting to calm agitated
students
activities
a quiet space for emotional students
one-on-one instruction
quiet reflection space
environmental considerations
soft lighting (recessed light fixtures)
environmental sound control
views into independent area from the main
instruction area via lite in door (shatter proof
glass or flexion)
auditory privacy
no padding
doors are not lockable (non-latching, swing
outward of room)
avoid applied base
no outlets
no switches
no cover plates
no PA speaker/call button
durable wall surface (light-colored)
no occupant/motion sensor
manual dimmer switch outside of room
half-life at door
push plate and kick plate on interior
fixed thermostat without remote outside of
room
LEGEND ///
fixed furnishings
n/a
loose furnishings
n/a
E-ACA-13 /// INDEPENDENT AREA
QUIET, CALMING, SOOTHING
51
E-ACA-14 /// SPECIAL EDUCATION COORDINATOR OFFICE
L5
L12
L1L11
F5F92
F89
52
size
150 SF
capacity/users
2-4 people
ancillary spaces
n/a
spatial relationships
near self contained classroom and resource
classrooms
goal
to provide a space for the special education
coordinator to complete work plans, store
student files, and hold meetings
activities
administrative duties
storing and retrieving supplies and
equipment
environmental considerations
windows to provide natural light
environmental sound control
electrical outlets for equipment
uniform lighting, areas of soft lighting
lite in door for visual access and security
purposes
LEGEND ///
fixed furnishings
F5 tackable wall surface (6 LF minimum)
F92 storage shelving (18” deep)
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable/nesting chair (2)
L5 four drawer lateral file cabinet (lockable)
with lateral dividers
L11 adjustable height bookshelves (18 LF)
L12 admin workstation and chair (task)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-14 /// SPECIAL EDUCATION COORDINATOR OFFICE
53
E-ACA-15 /// TEACHER COLLABORATION ROOM
F3
STORAGE RESTROOM
F5
F8
F4
L1
L17
L19
F1
F7F6
F9 F89
M2
M1
L69
L67
54
size
300 SF
capacity/users
10-15 staff members
ancillary spaces
single-user restroom
general grades 2-5 classroom storage
spatial relationships
near academic core classrooms
goal
provide a dual functional space where staff
can collaborate and conduct planning
activities
provide a space for storage of grade level
materials
activities
team staff meetings
lesson planning and grading
develop and review teacher materials
environmental considerations
environmental sound control
uniform and controllable lighting
electrical outlets for equipment
adequate ventilation
window to provide natural light
consult with DCPS on equipment outlet
configurations
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (lockable)
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F6 soap dispenser
F7 towel dispenser
F8 wall mounted interactive electronic
presentation device
F9 classroom sink
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chair (6)
L17 printer station
L19 large table (2)
L67 microwave
L69 under counter refrigerator
see DGS Waste Guidelines for waste bin
sizing and quantities
AV & IT equipment
M1 large format printer/copier (NIC)**
**confirm location and outlet
configuration with DCPS
M2 color printer (NIC)
E-ACA-15 /// TEACHER COLLABORATION ROOM
INTERACTIVE, SOCIAL, COLLABORATIVE, FOCUSED, TEAMING
55
E-ACA-16A /// LEVELED READING STORAGE ROOM
F92
L34
L3
56
size
300 SF
capacity/users
2 staff members
ancillary spaces
n/a
spatial relationships
near academic core classrooms
goal
to provide secure room for storing, sorting
and handling of leveled reading materials
activities
storing and retrieving leveled reading
materials
environmental considerations
uniform and controllable lighting
proper ventilation
providing adequate outlets for laptop
charging carts
LEGEND ///
fixed furnishings
F92 storage shelving (18” deep) 200 LF
minimum
loose furnishings
L3 teacher work surface with mobile
storage
L34 book carts (2)
see DGS Waste Guidelines for waste bin
sizing and quantities
57
E-ACA-16A /// LEVELED READING STORAGE ROOM
E-ACA-16B /// TECHNOLOGY STORAGE
L51
F92
F90
58
size
75 sf
capacity/users
1 person
ancillary spaces
n/a
spatial relationships
distributed in academic core classrooms
goal
storage of computers and technology
activities
charging laptop carts
materials and technology storage
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
secure and lockable door
LEGEND ///
fixed furnishings
F90 storage shelving (12” deep)
F92 storage shelving (18” deep)
loose furnishings
L51 laptop charging cart (5-6)
see DGS Waste Guidelines for waste bin
sizing and quantities
AV & IT equipment
confirm outlet locations
59
E-ACA-16B /// TECHNOLOGY STORAGE
E-ACA-17 /// OUTDOOR CLASSROOM
shade structure or densely planted
trees for shade protection
seating for 25-30
work tables
teaching surface (white board,
or chalk board with room for
pin-up space
ADA compliant ground
surface. (concrete preferred)
Note: Provide minimum 2 hose bibs and electric outlets
within close proximity to classroom area
60
size
900 SF
capacity/users
25-30 students
teachers
parents/volunteers
community members
ancillary spaces
n/a
spatial relationships
near growing gardens, if included
direct access to the science and art rooms is
desirable
allow line of sight into space from building
window
goal
provide an outdoor learning space
encourage individual and group work through
nature discovery
activities
planting
exploring
coursework
discussion
math, science, and art coursework
accessibility standards
meet the Americans with Disability Act (ADA)
guidelines
ADA compliant path from building to outdoor
classroom
special considerations
should be built with regional materials to
match building, if appropriate
noise, fumes, sunlight and slope should be
considered during site selection
include a board for instruction
include a roof to protect from sun, rain and
snow, if possible
if classroom is located near play area or other
potential distractions, place wall or other
visual barrier to further define classroom
space
must be shaded. if trees are to be used for
shade, plant spacing should be dense for
rapid cover and roots should be protected
from compaction with protective seat/
retaining walls to keep students from
walking on roots
all items lockable. located within perimeter
fence (with vandal resistant finish), if one
exists
site elements and furnishings
all changes in finish surfaces should be
delineated with a hard edge for ease of
maintenance (e.g. do not place planter bed
adjacent to lawn without a physical barrier
such as a concrete walkway or metal edge
outdoor classrooms should be designed for
three seasons with a roof or shaded cover
required elements include:
fixed or flexible seating (25-30)
outdoor white board (6 LF
minimum) or flipchart
impervious or green roof, or PV roof,
trellis with vines (structurally able
to hold plantings/soil for shade)
expected elements include:
hose bibs with hose racks
native, low maintenance plants
selected for mature size and care
choose plants for biodiversity that
provide food or habitat to
pollinators and wildlife
seating and worktables
pathways from building and around
outdoor classroom area
wall-mounted all weather electrical
outlets
optional elements include:
teacher demonstration table
composting area
outdoor kitchen
handwashing station
planters
benches
small storage for tools and equipment
coordinate with DCPS on latest IT
infrastructure requirements for data
drops, phones, desktop computers, and
fax
E-ACA-17 /// OUTDOOR CLASSROOM
HARMONIOUS, AUTHENTIC, INTERACTIVE, LIVELY
61
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E-ACA-18 /// GARDEN
62
size
garden sizes vary
capacity/users
students
teachers
parents/volunteers
community members
ancillary spaces
n/a
spatial relationships
direct access to the science and art rooms is
desirable
community access should be considered
goal
to provide an outdoor learning space that
encourages individual and group work
through growing local food
activities
planting
exploring
watering
math, science, and art coursework
accessibility standards
meet the Americans with Disabilities Act
(ADA) guidelines
all beds should be raised to meet ADA
guidelines
ADA compliant path to garden and around all
garden beds
special considerations
optional, pending availabilty of a garden
program to maintain the gardening beds
garden layout to be determined by site
specific program and conditions
noise, fumes, sunlight and slope should
be considered during site selection
site elements and furnishings
consult Office of the State Superintendent of
Education school garden specialist for best
practices
gardens must receive 6-8 hours of direct
sunlight per day
required elements for gardens include:
teacher demonstration table
expected elements for gardens include:
planting beds
organic soil
mulch
hose bib with hose rack
plants
pathways
tool shed
optional elements include:
composting area
digging bed
handwashing station
greenhouse
worktables
apiary
E-ACA-18 /// GARDEN
COMMUNITY-BUILDING, EMPOWERING, COOPERATIVE, UPLIFTING, INTERACTIVE
63
E-ACA-19 /// SPEECH ROOM
L12
L5
L1
L11
L13
F4
F8
F1
F89
F5
64
E-ACA-19 /// SPEECH ROOM
SPECIALIZED, INTERACTIVE, EMPOWERING
65
size
150 SF
capacity/users
1 student
2 staff members
ancillary spaces
ot/pt room
spatial relationships
elevator access
located and integrated within the academic
core area
goals
to provide a therapeutic space for individual
speech therapy
activities
independent work
individual instruction
environmental considerations
uniform and controllable lighting
adequate ventilation
windows to provide natural light
environmental sound control
electrical outlets for equipment
proportion classroom for effective viewing
and listening from all areas of the
classroom
window treatment: sunscreen shade cloth
full lite in door and sidelight for visual access
and security purposes
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (lockable)
6 LF minimum
F3 wall shelving
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (4 LF minimum)
F8 wall mounted interactive electronic
presentation device
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chair (2)
L5 four drawer lateral file cabinet with lateral
dividers (2)
L11 adjustable height bookshelves
L12 admin workstation and chair (task)
L13 small table
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-20 /// SPECIALS OFFICE / STORAGE
F92
F5
L12
L5
F89
L11
L13 L1L1
F4
66
E-ACA-20 /// SPECIALS OFFICE / STORAGE
67
size
250 SF
capacity/users
2 people
ancillary spaces
n/a
spatial relationships
near speciality spaces (specials lab, art lab,
music room)
access to main corridor
goals
office and storage area for specials’ teachers
activities
administrative duties
storing and retrieving supplies and
equipment
teaching/tutoring and counseling
environmental considerations
uniform lighting, areas of soft lighting
environmental sound control
electrical outlets for equipment
windows to provide natural light
LEGEND ///
fixed furnishings
F4 magnetic marker board (4 LF minimum)
F5 tackable wall surface (6 LF minimum)
F89 data drop*
F92 storage shelving (18” deep)
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chair (2)
L5 four drawer lateral file cabinet with lateral
dividers (2)
L11 adjustable height bookshelves (6 LF)
L12 admin workstation and chair (2)
L13 small table
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-21 /// SENSORY ROOM
F8
F5
F1
F3
L11L11 L7
L3L63
L76
L1 L2
F4
F4
F9
F89L6
L201
68
SPECIALIZED, INTERACTIVE, INQUISITIVE, SOOTHING
69
size
450 SF
capacity/users
2-3 students
2 staff members
ancillary spaces
speech/ot/pt storage
spatial relationships
elevator access
located and integrated within the academic
core area
goals
to provide direct interventions for students
under the guidance and supervision of the
assigned OT
to house therapeutic materials, including fine
motor manipulatives/games, and gross
motor/sensory equipment
activities
direct services (individual or small group)
may include:
fine or visual motor games (such as
sensory table, light table, theraputty,
kinetic sand)
use of assorted swings (with a swing
frame), trampoline, ball pit, large
cushions/mats/beanbag tunnels,
steam roller, bubble tube/therapeutic
light fixtures, etc.
may be utilized with individual students
on a daily basis as part of a “sensory diet”
as prescribed by the assigned OT
environmental considerations
uniform and controllable lighting
adequate ventilation
windows to provide natural light
environmental sound control
proportion classroom for effective viewing and
listening from all areas of the classroom
window treatment: sunscreen shade cloth
electrical outlets for equipment
full lite in door and sidelight for visual access
and security purposes
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (lockable,
6 LF minimum)
F3 wall shelving
F4 magnetic marker board (on 2 walls, 6 LF
minimum each)
F5 tackable wall surface (6 LF minimum)
F8 wall mounted interactive electronic
presentation device
F9 classroom sink with bubbler
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable/nesting chairs (2)
L2 stackable/nesting tables (2)
L3 teacher work surface with mobile storage
and two chairs (2 stackable)
L6 mobile shelving (various)
L7 teachers lockable wardrobe (18”x18”)
L11 adjustable height bookshelves
L63 resource media cart
L76 filing cabinet with lateral dividers (lockable)
L201 sensory wrap swing (free standing)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-ACA-21 /// SENSORY ROOM
This Page Intentionally Left Blank
70
71
E-LIB /// LIBRARY
READING / LEARNING / CIRCULATION
ROOM
MAKERSPACE
SMALL GROUP ROOM
COMBINED OFFICE / WORKROOM
CONFERENCE ROOM
72
Comments //
Note: In this document, staff assumptions were made to ensure staff spaces were approximately correct at each capacity model. Specific square
footage requirements and quantity of spaces will be completed during the site specific ed spec process. Assumptions for the capacity model are:
325 students : 51 staff; 400 students : 57 staff; 500 students : 66 staff; 700 students: 81 staff.
SPACE QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTY QTY QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
LIBRARY
Reading/Learning/Circulation
Room
Makerspace
Small Group Room
Combined Office/Workroom
Conference Room
TOTAL
1
1
2
1
1
1
1
2
1
1
1
1
2
1
1
1
1
2
1
1
2,720
500
150
400
250
3,140
500
150
400
250
3,700
500
150
400
250
4,820
500
150
400
250
2,720
500
300
400
250
4,170
3,140
500
300
400
250
4,590
3,700
500
300
400
250
5,150
4,820
500
300
400
250
6,270
73
LIBRARY ADJACENCY DIAGRAM
73
READING /
LEARNING /
CIRCULATION
ROOM
MAKERSPACE
CIRCULATION
DESK
VIEW VIEW
COMBINED
OFFICE /
WORKROOM
SMALL GROUP ROOM
SMALL GROUP ROOM
CONFERENCE
ROOM
This layout suggests programmatic adjacencies. Final
locations to be determined.
KEY ///
direct access
linked space
enclosed space
open space
74
F45
F1.1
F8
F4
L18
L18
L1L21
F64
L6
L51
F46
L97
L209
F8
F5
L225
L12
F4
F45
F46
CORRIDOR
STORAGE
COMBINED
OFFICE /
WORKROOM
SMALL
GROUP RM
SMALL
GROUP RM
MAKERSPACE
F89
F201F200
F123
L73
F203
F203
E-LIB-1 /// READING / LEARNING / CIRCULATION ROOM
75
E-LIB-1 /// READING / LEARNING / CIRCULATION ROOM
size
2,720-4,820 SF
capacity/users
75-175 students
1-2 media specialist(s)
community patrons after school hours
ancillary spaces
makerspace
small group room
combined office/workroom
conference room
spatial relationships
circulation area located close to entrance/exit
near single user bathrooms for staffing and
community needs
goals
a cohesive collection of spaces where there
are opportunities to access information,
create content, focus and collaborate
activities
reading and research
circulation of materials and resources,
including online catalogues
large group and small group instruction
provide meeting areas for community, staff,
and parents
dramatic reading and storytelling
informal small group interactions
individual learning
project based learning
environmental considerations
adequate ventilation
lighting appropriate to task with switches to
dim in separate zones of library
environmental sound control
electrical outlets at column locations
windows to provide natural sunlight
zoned for after school hours use
ceiling height in proportion to room
dimensions
open flow for traffic in reference/professional/
periodical areas
electrical outlets in tow space of wall shelving
window treatment: sunscreen shade cloth,
room darkening shadecloth
mix of lounge furniture
consider lockdown safety protocols
considerations: flexibility in seating (3
different types) to encourage student
choice
DYNAMIC, INTERACTIVE, REFLECTIVE, SOCIAL
76
LEGEND ///
fixed furnishings
F1.1 casework (circulation desk)*
F4 magnetic marker board (two locations, 8
LF each)
F5 tackable wall surface
F8 wall mounted interactive electronic
presentation device (2)
F45 library casework
F46 motorized projection screen (1-2)
F64 filtered water fountain with bubbler and
bottle filler
F75 display case
F89 data drop
F110 digital monitor
F123 mobile interactive electronic
presentation device
F203 ceiling mounted projector (1-2)
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable/nesting chairs (32-55 per
student enrollment)
L6 mobile shelving**
L12 admin workstation and chair (task)
L16 bound group rug (2) - by projection
screens
L18 lounge chair (15-25)
L21 student work table (6-10 with various
heights)
L51 laptop charging cart
L73 height adjustable stools with backs
L209 media bar with integrated power
L225 spring-loaded book cart (1-2)
see DGS Waste Guidelines for waste bin
sizing and quantities
*circulation desk must meet ada standards
and have sufficient space for librarian,
two students and a book drop and provide
space/infrastructure for desktop printer
**shelving is calculated as the maximum
capacity of the building X20 books/
student; 10 inch (standard size books),
12 inch (picture books, reference books,
periodicals and audiovisual storage), 18-24
inch (equipment storage); shelving should
include forward facing shelves; perimeter
shelving at 5’ max, non-perimeter shelving
at 48” max for visibility
E-LIB-1 /// READING / LEARNING / CIRCULATION ROOM
77
This Page Intentionally Left Blank
78
E-LIB-2 /// MAKERSPACE
L11
L1
F4
F8
F5
F3
L5L3
F1
L2
READING/
LEARNING/
CIRCULATION
ROOM
OUTDOORS
F89 M15
L204
79
size
500 SF
capacity/users
12-16 students
teachers
guests
volunteers
ancillary spaces
reading/learning/circulation room
spatial relationships
located within library suite with easy public
access and communal use; access to
outside when possible
goals
a space to accommodate a variety of hands-
on learning and the production of varied
projects
activities
space for instruction in developing skills in use
of tools, materials, and processes to apply
knowledge of planning and design to actual
fabrication of projects (projects can include:
3D printing, constructing blocks/legos,
constructing with cardboard, etc.)
environmental considerations
uniform and controllable lighting
environmental sound control
electrical outlets for equipment
windows to provide natural light
adequate ventilation
window treatments: sunscreen shade cloth
access to outside when possible
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (lockable)
F3 wall shelving
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F8 wall mounted interactive electronic
presentation device
F89 data drop*
F204 ceiling mounted outlets (3 minimum)
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L2 nesting tables (adjustable height) (4-5)
L3 teacher work surface with mobile
storage and chair (task)
L5 four drawer lateral file cabinet with
lateral dividers
L11 adjustable height bookshelves
L73 height adjustable stools with backs (16)
see DGS Waste Guidelines for waste bin
sizing and quantities
AV & IT equipment
M15 3D-printer
E-LIB-2 /// MAKERSPACE
INNOVATIVE, INTERACTIVE, CREATIVE
E-LIB-3 /// SMALL GROUP ROOM
80
F1.1
READING/LEARNING/
CIRCULATION ROOM
F4
L1
L19
F89
F8
81
size
150 SF
capacity/users
4-6 people
ancillary spaces
reading/learning/circulation room
spatial relationships
adjacent/connected to second small group
room
goals
a space to support individual focused work or
small group collaboration
activities
group research projects
meetings/teleconferencing
listening, viewing, and recording
environmental considerations
uniform and controllable lighting
environmental sound control
electrical outlets for equipment
visual access to reading/learning/
circulation area
adequate ventilation
modular furniture solution
LEGEND ///
fixed furnishings
F1.1 casework (8-10 LF)
F4 magnetic marker board (6 LF minimum)
F8 wall mounted interactive electronic
presentation device
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable/nesting chairs (6)
L19 large table (round)
see DGS Waste Guidelines for waste bin
sizing and quantities
TRANSPARENT, COLLABORATIVE, HUDDLE
E-LIB-3 /// SMALL GROUP ROOM
82
F1
F7
F9
F1.1
F89
F3
L11
L5 L12 L12L28
READING/
LEARNING/
CIRCULATION
ROOM
L15 M1
L13
F4 F5 M51L101
F6
E-LIB-4 /// COMBINED OFFICE / WORKROOM
83
size
400 SF
capacity/users
2-4 staff members
ancillary spaces
reading/learning/circulation room
spatial relationships
adjacent to office (optional)
adjacent to small group room
located behind circulation desk and whole
class zone
goals
to provide a secure space for processing
incoming materials and storage of materials
to provide a private space for media
specialists and administration staff to
professionally plan and collaborate
activities
scanning
digitizing
meetings
storage of materials
storage of a/v materials and videotapes
environmental considerations
uniform and controllable lighting
environmental sound control
visual access to reading/learning/circulation
area
auditory privacy
docking location and electric outlets for laptop
charging cart
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (base
cabinets with power)
F1.1 casework (poster/map storage)
F3 wall shelving
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F6 soap dispenser
F7 towel dispenser
F89 data drop*
F130 sink
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L5 four drawer lateral file cabinet with lateral
dividers (1-2)
L11 adjustable height bookshelves (12 LF)
L12 admin workstation and chair (2,
stackable)
L13 small table
L15 task chair
L28 worktable
L101 laptop charging cart (NIC)
see DGS Waste Guidelines for waste bin
sizing and quantities
AV & IT equipment
M1 large format printer/copier (NIC)**
M51 large format laminator**
**confirm location and outlet configuration
with DCPS
E-LIB-4 /// COMBINED OFFICE / WORKROOM
FOCUSED, ACTIVE, DYNAMIC
E-LIB-6 /// CONFERENCE ROOM
84
F1.1
READING/LEARNING/
CIRCULATION ROOM
F4
L1
L19
F89
F8
E-LIB-6 /// CONFERENCE ROOM
85
size
250 SF
capacity/users
8 people
ancillary spaces
reading/learning/circulation room
spatial relationships
reading/learning/circulation room
goals
a space to support individual focused work or
small group collaboration
activities
group research projects
meetings/teleconferencing
listening and viewing
environmental considerations
uniform and controllable lighting
environmental sound control
electrical outlets for equipment
visual access to reading/learning/circulation
area
adequate ventilation
modular furniture solution
LEGEND ///
fixed furnishings
F1.1 casework (8-10 LF)
F4 magnetic marker board (6 LF minimum)
F8 wall mounted interactive electronic
presentation device
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable/nesting chairs (6)
L19 large table (round)
see DGS Waste Guidelines for waste bin
sizing and quantities
COLLABORATIVE, THOUGHTFUL, SYNERGISTIC
86
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87
E-VA /// VISUAL ARTS
ART LAB
KILN ROOM
ART STORAGE
88
Comments //
Note: In this document, staff assumptions were made to ensure staff spaces were approximately correct at each capacity model. Specific
square footage requirements and quantity of spaces will be completed during the site specific ed spec process. Assumptions for the capacity
model are: 325 students : 51 staff; 400 students : 57 staff; 500 students : 66 staff; 700 students: 81 staff.
SPACE QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTY QTY QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
VISUAL ARTS
Art Lab
Kiln Room
Art Storage
TOTAL
1
1
1
1
1
1
1
1
1
1
1
1
1,000
60
150
1,000
60
150
1,000
60
150
1,000
60
150
1,000
60
150
1,210
1,000
60
150
1,210
1,000
60
150
1,210
1,000
60
150
1,210
89
VISUAL ARTS ADJACENCY DIAGRAM
ART LABKILN
ROOM
ART
STORAGE
KEY ///
direct access
linked space
enclosed space
open space
This layout suggests programmatic adjacencies. Final
locations to be determined.
90
E-VA-1 /// ART LAB
L73
L42
L3
L7
L8
L13
L74
F2
F1F6 F6
F7 F7
F8
F84 F84
L42
F89
F4
F5
CORRIDOR
ART
STORAGE
KILN
ROOM
L14
L1
91
E-VA-1 /// ART LAB
CREATIVE, VIBRANT, INSPIRING, LIVELY, IMAGINATIVE
size
1,000 SF
capacity/users
30 students
2 teachers/staff members
parent volunteers
ancillary spaces
kiln room
art storage
spatial relationships
centrally located with convenient access to
core academic classrooms
goals
to provide an area for students to work on
a variety of art projects by exploring the
manipulation of a variety of mediums
to develop technical and expressive skills
activities
drawing, painting, and print making
sculpture, model-making, collage, and
assembly
ceramics-clay
computer graphics and mixed media work
guest artist lectures
demonstrations
viewing prints/slides/movies/art videos,
reading, and writing
individual and cooperative group work
storage of supplies, projects, and small
equipment
environmental considerations
uniform and controllable lighting
windows to provide natural light
(preferably northern exposure)
environmental sound control
electrical outlets for equipment
include outlets on the wall above counter
window treatment: sunscreen shadecloth,
room darkening shadecloth
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (20-32 LF
of 34” high base cabinets with wall
cabinets above paper storage cabinets, two
sinks: different heights 30”/34”, lockable)
F2 students cubbies
F4 magnetic marker board (8 LF minimum)
F5 tackable wall surface (12 LF minimum)
F6 soap dispenser (at each sink)
F7 towel dispenser (at each sink)
F8 wall mounted interactive electronic
presentation device
F84 two sinks (6 ft apart) large, kitchen size
with clay traps; cabinetry below
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data
drops, phones, desktop computers, and
fax
loose furnishings
L1 nesting chairs
L3 teacher work surface with mobile
storage and two chairs (1 task chair, 1
stackable chair)
L7 teachers lockable wardrobe (18”x18”)
L8 tall cabinet with shelves
L13 small table
L14 computer workstation (3)
L42 drying rack (2 with 40-80 slats)
L73 student tall stool (30) (height
adjustable)
L74 two person tall art table (15) (height
adjustable)
see DGS Waste Guidelines for waste bin
sizing and quantities
92
E-VA-2 /// KILN ROOM
L44
L45 F1.1
ART
LAB
F103
93
size
60 SF
capacity/users
1 staff member
ancillary spaces
art lab
spatial relationships
within art lab
goals
to provide an area properly equipped for
ceramics and ceramics firing
storage for completed art work
activities
store 3D sculptural work
house kiln equipment
firing of ceramics
environmental considerations
lighting appropriate to task
adequate ventilation with vents to the outside
for kiln and controlled by a thermostat
specialized electrical outlets for equipment
LEGEND ///
fixed furnishings
F1.1 casework (8 LF minimum)
F103 floor drain
loose furnishings
L44 kiln
L45 bisqueware shelving
E-VA-2 /// KILN ROOM
E-VA-3 /// ART STORAGE
94
F1.1
F92
F92
L45
ART
LAB F5
L5
L42
L42
F89 F103
E-VA-3 /// ART STORAGE
95
size
150 SF
capacity/users
1-2 staff members
ancillary spaces
art lab
spatial relationships
near art lab
goals
to provide lockable storage for art supplies,
portable equipment, technology,
peripherals, and materials
activities
storage
environmental considerations
uniform and controllable lighting
electrical outlets for equipment
LEGEND ///
fixed furnishings
F1.1 casework (tall cabinets, paper storage,
and hazardous materials) (8 LF minimum,
lockable)
F5 tackable wall surface (12 LF minimum)
F89 data drop*
F92 storage shelving (18” deep, metal)
F103 floor drain
* coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L5 four drawer lateral file cabinet with lateral
dividers
L42 drying racks (2)
L45 bisqueware shelving
96
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97
E-PA /// MUSIC
GENERAL MUSIC ROOM
GENERAL MUSIC STORAGE
STAGE
98
Comments //
Note: In this document, staff assumptions were made to ensure staff spaces were approximately correct at each capacity model. Specific square
footage requirements and quantity of spaces will be completed during the site specific ed spec process. Assumptions for the capacity model are:
325 students : 51 staff; 400 students : 57 staff; 500 students : 66 staff; 700 students: 81 staff.
*Stage is listed as required in this program and optional in SD program. Final location of Stage to be determined through the site-specific Ed Spec
reviewed by DCPS.
SPACE QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTY QTY QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
MUSIC
General Music Room
General Music Storage
Stage*
TOTAL
1
1
1
1
1
1
1
1
1
1
1
1
900
250
700
900
250
700
900
250
700
900
250
700
900
250
700
1,850
900
250
700
1,850
900
250
700
1,850
900
250
700
1,850
99
MUSIC ADJACENCY DIAGRAM
99This layout suggests programmatic adjacencies.
Final locations to be determined.
GENERAL
MUSIC
ROOM
STAGE
GENERAL
MUSIC
STORAGE
KEY ///
direct access
linked space
enclosed space
open space
100
GENERAL MUSIC
STORAGE
F9
F64
F5 F109F8F4
F1.1L47 L29 L33L11
L31
L12L63
L14
L7
L32
F89
L2
E-PA-1 /// GENERAL MUSIC ROOM
101
size
900 SF
capacity
30 students
1 teacher
parents/volunteers
ancillary spaces
general music storage
spatial relationships
co-locate near rooms with similar
functions and noise levels
goals
to provide students with the opportunity
to explore and develop skills in music
through large group, ensemble, and solo
experiences
activities
Listen, analyze, describe, and compose
music
sing alone and with others (solos, duets,
trios, ensembles, large groups)
guest speakers and performers (solo and
ensembles)
group instruction (small and large)
choir, instrumental music, theater, movement
view educational videos for music instruction
extra-curricular after school activities
compose and arrange music on digital audio
workstations
play in small and large group ensemble with
instruments (keyboard, percussion, etc.)
environmental considerations
uniform and controllable lighting
environmental sound control
electrical outlets for equipment including
floor mounted outlets with secure
covers sufficient for keyboards
sound insulation in walls (extended above
ceiling to underside of deck)
acoustical wall treatments
adequate ventilation
proportion classroom for effective viewing
and listening from all areas of the
classroom
auditory privacy
layout should consider teaching space and
breakout space
window treatment: sunscreen shadecloth
E-PA-1 /// GENERAL MUSIC ROOM
COLLABORATIVE, DYNAMIC, EXPRESSIVE, MOVING
102
LEGEND ///
fixed furnishings
F1.1 casework (paper storage cabinets,
8-10 LF)
F4 magnetic marker board (16 LF, 1/2 with
music staff bars)
F5 tackable wall surface (6 LF minimum
F8 wall mounted interactive electronic
presentation device
F9 classroom sink
F64 filtered water fountain with bubbler and
bottle filler
F89 data drop
F109 stereo with WiFi connection ability
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
E-PA-1 /// GENERAL MUSIC ROOM
loose furnishings
L2 stackable/nesting tables (keyboards)
L7 teachers lockable wardrobe (18”x18”)
L11 adjustable height bookshelves (24 LF)
L12 admin workstation and chair (task)
L14 computer station (2)
L29 choral risers (moveable)
L31 posture chair (30)
L32 conductor’s podium and stool
L33 digital upright piano
L47 music stand (30)
L63 resource media cart
see DGS Waste Guidelines for waste bin
sizing and quantities
103
E-PA-1 /// GENERAL MUSIC ROOM
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104
GENERAL
MUSIC ROOM
F90
F92
F205
L5
E-PA-2 /// GENERAL MUSIC STORAGE
105
size
250 SF
capacity
1 staff member
ancillary spaces
general music room
spatial relationships
n/a
goals
to provide adequate storage for choral risers,
accessories, and equipment
activities
storage and simple repair of accessories
and equipment
play instruments in small ensembles
and large group (keyboard, orff,
percussion, etc.)
environmental considerations
uniform and controllable lighting
electrical outlets for equipment
LEGEND ///
fixed furnishings
F90 storage shelving (12” deep)
F92 storage shelving (18” deep)
F205 small instrument storage closet
total shelving shall support storage of 30
keyboards, Orff instruments, and assorted
percussion instruments
loose furnishings
L5 four drawer lateral file cabinet with lateral
dividers
see DGS Waste Guidelines for waste bin
sizing and quantities
E-PA-2 /// GENERAL MUSIC STORAGE
106
L37
F31
F18F128F129 F46
L29
L32
GYMNASIUM/STUDENT DINING/ MULTIPURPOSE
ABOVE ABOVEABOVE
RAMP UP
F89
NOTE //
Retractable stages should be considered. Design team to work with DCPS to locate
Stage adjacency with either Gymnasium, Student Dining, or Multipurpose area.
F203
E-PA-3 /// STAGE
107
size
700 SF
capacity/users
30 students
teachers/staff members
parents/volunteers
community members
ancillary spaces
gymnasium
student dining
spatial relationships
near chair storage
near music rooms if possible
goals
to provide space for students to present
performances
activities
student assembly/award programs
theatrical/musical performances
in-service conferences
environmental considerations
uniform/theatrical lighting
environmental sound control
electrical outlets for equipment
stage to be no more than 21” above floor
direct ADA and convenient access to
stage via stairs/ramp
fixed construction or “Murphy” retractable
LEGEND ///
fixed furnishings
F18 mirror
F31 motorized stage curtains
F46 motorized projection screen
F89 data drop*
F128 theater lighting (spotlights on joists)
F129 amplified sound system with audio
coverage for the space, ability to pull in
multi-media & microphone
F203 ceiling mounted projector
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L29 choral risers
L32 conductor’s podium and stool
L37 dance barres
see DGS Waste Guidelines for waste bin
sizing and quantities
INTERACTIVE, SYNERGISTIC, INVENTIVE
E-PA-3 /// STAGE
108
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109
E-PE /// PHYSICAL EDUCATION
GYMNASIUM
OFFICE
STORAGE
CHAIR STORAGE
BICYCLE STORAGE
OUTDOOR PE STORAGE
PLAYGROUNDS
110
SPACE QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTY QTY QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
PHYSICAL EDUCATION
Comments //
Note: In this document, staff assumptions were made to ensure staff spaces were approximately correct at each capacity model. Specific square footage
requirements and quantity of spaces will be completed during the site specific ed spec process. Assumptions for the capacity model are: 325 students : 51
staff; 400 students : 57 staff; 500 students : 66 staff; 700 students: 81 staff.
Gymnasium
Office
Storage
Chair Storage
Bicycle Storage
Outdoor PE Storage
Playgrounds
TOTAL
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
3,400
150
300
150
250
100
-
3,400
150
300
150
250
100
-
4,200
150
300
150
250
100
-
5,000
150
300
150
250
200
-
3,400
150
300
150
250
100
-
4,350
3,400
150
300
150
250
100
-
4,350
4,200
150
300
150
250
100
-
5,250
5,000
150
300
150
250
200
-
6,050
This layout suggests programmatic adjacencies.
Final locations to be determined.
111
GYMNASIUM
EXTERIOR
STORAGE
CHAIR
STORAGE
OFFICE STAFF
LOCKER
PUBLIC
RESTROOMS
STAFF
PARKING
PLAYGROUNDS
BICYCLE
STORAGE
STAGE
PHYSICAL EDUCATION ADJACENCY DIAGRAM
KEY ///
direct access
linked space
enclosed space
open space
112
F23
OFFICE CORRIDORCORRIDOR
OUTSIDE
F22
F4
F108
F108
L63
F4
F64
STORAGE
L1 F109F108 F24
F207
F22
F89
F207
E-PE-1 /// GYMNASIUM
113
size
3,400 - 5,000 SF (clear floor area)
capacity/users
school population
30 students per class
2-3 teachers/staff members
parents and community members for
meetings
5,000 SF classroom should be lined to
host two class sections at one time
ancillary spaces
office
storage
chair storage
bicycle storage
outdoor PE storage
stage
spatial relationships
near public restrooms and staff locker/
shower, with easy access
access to outdoor physical education and
covered play areas
near parking
located with easy access to rest of school,
but must be able to close off area for
security during evening activities
goals
to provide space for PE classes to meet
to provide space for students to present
performances
activities
athletic skills and leadership games
adaptive physical education
student assemblies, performances, and
programs
lectures/teaching
community use
environmental considerations
uniform and controllable lighting
environmental sound control
adequate sound control/acoustics
clear height of 20’ from floor to nearest
obstruction
electrical outlets for equipment
structure, lighting, and ducts designed not to
trap PE balls
ceiling heights should be proportional to
room volume
adjoining room with window darkening
capabilities
proper AV equipment for front and back of
house acoustics
80% of transverse gym walls to be non-
glazed up to 5’
recessed floor sleeves for volleyball poles
bleachers are not a priority at this age range
LEGEND ///
fixed furnishings
F4 magnetic marker board (6 LF minimum)
F22 basketball operable goals (adjustable
height, rims, hoops, ceiling hung,
retractable)
F23 operable partition-motorized
F24 climbing wall
F64 filtered water fountain with bubbler
and bottle filler
F89 data drop*
F108 safety padding
F109 stereo with Xbox and Wii connection
ability (with connection to A/V
equipment/speakers from inside gym
space)
F207 motorized archery net
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable/nesting chairs
L63 resource media cart
see DGS Waste Guidelines for waste bin
sizing and quantities
SPIRITED, ENERGETIC, ACTIVE, LIVELY, COMMUNITY-BUILDING
E-PE-1 /// GYMNASIUM
114
L5
L12
L1
L13
L11
L7
F4
F5
F89
E-PE-3 /// OFFICE
115
size
150 SF
capacity/users
1-2 staff members
ancillary spaces
gymnasium
spatial relationships
adjacent to PE Storage
visual access to gymnasium
near restrooms
goals
to provide space for PE teachers and
administrators
activities
scheduling
planning
maintaining records
meetings/teleconferencing
coaching
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
windows to provide natural light, desirable
auditory privacy
LEGEND ///
fixed furnishings
F4 magnetic marker board (6 LF)
F5 tackable wall surface (4 LF)
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chairs (2)
L5 four drawer lateral file cabinet with lateral
dividers
L7 teacher lockable wardrobe (18”x18”)
L11 adjustable height bookshelves
L12 admin workstation and chair (task)
L13 small table (round)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-PE-3 /// OFFICE
116
F92
F90
F21
L35
E-PE-4 /// STORAGE
117
size
300 SF
capacity/users
1-2 staff members
ancillary spaces
gymnasium
spatial relationships
n/a
goals
to provide convenient and adequate storage
for all physical education equipment
activities
storage of PE equipment such as tumbling
mats, ball bins, etc.
environmental considerations
uniform lighting
leave space below shelving on one wall for
portable bins
LEGEND ///
fixed furnishings
F21 peg board
F90 storage shelving (12” deep)
F92 storage shelving (18” deep) (metal/wire)
loose furnishings
L35 ball bins (in a variety of sizes)
E-PE-4 /// STORAGE
118
E-PE-5 /// CHAIR STORAGE
L41
119
size
150 SF (or as required to accommodate
seating quantity)
capacity/users
1 staff member
ancillary spaces
n/a
spatial relationships
gymnasium
goals
to provide adequate storage for folding
chairs to be used within gymnasium
activities
storage of chairs
environmental considerations
uniform lighting
controllable lighting
LEGEND ///
fixed furnishings
n/a
loose furnishings
L41 chair dollies
E-PE-5 /// CHAIR STORAGE
120
F111
L228
E-PE-6 /// BICYCLE STORAGE
size
250 SF (can be combined with storage)
capacity/users
1 staff member
ancillary spaces
outdoor PE storage
playground
spatial relationships
gymnasium
goals
to provide adequate storage for bikes and
other P .E. equipment to be used within
gymnasium
activities
storage of bikes and other P .E. equipment
environmental considerations
uniform lighting
controllable lighting
LEGEND ///
fixed furnishings
F111 bike rack
loose furnishings
L228 bicycles (30 minimum, NIC)
E-PE-6 /// BICYCLE STORAGE
122
L35 F21
F90
F92
E-PE-7 /// OUTDOOR P .E. STORAGE
L229
123
size
100-200 SF
capacity/users
1-2 staff members
ancillary spaces
gymnasium
spatial relationships
close proximity to outdoor play areas for
ease of access
goals
to provide convenient and adequate storage
for physical education equipment
activities
storage of PE equipment
environmental considerations
uniform lighting
leave space below shelving on one wall for
portable bins
LEGEND ///
fixed furnishings
F21 peg board
F90 storage shelving (12” deep)
F92 storage shelving (18” deep) (metal/wire)
loose furnishings
L35 ball and storage bins in variety of sizes
L229 balance bicycles (25 minimum, NIC)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-PE-7 /// OUTDOOR P .E. STORAGE
124
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Playground design to be determined by
site specific program and conditions
E-PE-8 /// PLAYGROUNDS
125
size
playground size to be determined during site
specific program and conditions
capacity
students
staff
parents/volunteers
community members
ancillary spaces
outdoor classroom
spatial relationships
near academic core areas
designated classrooms may have direct
access to playgrounds
public access
close proximity to water fountains and trash
cans
shaded areas (structured, play equipment
and/or landscaping)
goals
provide playground areas to allow for a
range of ages, abilities and interests to
accomodate a variety of spaces including
play equipment, open space, outdoor
classrooms, garden beds, fields and courts.
activities
inclusive interactive features that allow
an opportunity for swinging, balancing,
climbing, sliding, tactile, and imaginary and
sensory play
open space areas should allow for running,
biking, hard surface games (e.g. four
square, hopscotch, etc.), imaginary play,
and quiet time
site and equipment considerations
locate equipment with moving parts at the
perimeter of the play area
soft surfacing in all fall zones
ensure safe zones are around all moving
equipment
include a variety of types of play elements to
encourage tactile, imaginary, and sensory
play
include tables and chairs for age group
include hard surface with basketball courts
and group games, if space allows
include tables and chairs for age group
communication panels
seating play areas
accessibility standards
meet or exceed the Americans with
Disability Act (ADA) guidelines and provide
inclusive play elements
playground design to be determined by site
specific program and conditions
inclusive design
see DCPS Owner Project Requirements (OPR)
for information on trash and recycling
receptacles
see DCPS Waste Guidelines for waste bin
sizing and quantities
coordinate with DCPS on latest IT
infrastructure requirements
INSPIRING, INCLUSIVE, FUN, ENERGIZING, IMAGINATIVE
E-PE-8 /// PLAYGROUNDS
126
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127
E-AD /// ADMINISTRATION
ENTRANCE LOBBY
WELCOME CENTER
SECURITY OFFICE
CONFERENCE ROOM
PRINCIPAL’S OFFICE
ADMINISTRATIVE OFFICE
ADMINISTRATIVE WORKROOM
RECORDS ROOM
PARENT RESOURCE CENTER
COUNSELOR’S OFFICE
STUDENT SERVICES
STUDENT SERVICES CONFERENCE
AFTER SCHOOL PROGRAM OFFICE
STAFF LOUNGE
WELLNESS / LACTATION ROOM
RESTORATION ROOM
128
SPACE QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTY QTY QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
ADMINISTRATION
Comments //
*The size and quantity of this space to be determined during site specific Ed Spec and design, included as part of Gross Up in prototype.
Note: In this document, staff assumptions were made to ensure staff spaces were approximately correct at each capacity model. Specific square
footage requirements and quantity of spaces will be completed during the site specific ed spec process. Assumptions for the capacity model are:
325 students : 51 staff; 400 students : 57 staff; 500 students : 66 staff; 700 students: 81 staff.
Entrance Lobby*
Welcome Center
Security Office
Conference Room
Principal’s Office
Administrative Office
Administrative Workroom
Records Room
Parent Resource Center
Counselor’s Office
Student Services
Student Services Conference
After School Program Office
Staff Lounge
Wellness / Lactation Room
Restoration Room
TOTAL
--
1
1
1
1
2
1
1
1
1
2
1
1
1
1
1
--
1
1
1
1
2
1
1
1
1
2
1
1
1
1
1
--
1
1
1
1
2
1
1
1
2
2
1
1
1
1
1
--
1
1
1
1
3
1
1
1
2
2
1
1
1
1
1
--
500
75
200
200
150
400
150
200
150
150
200
300
400
200
150
--
500
75
200
200
150
400
150
200
150
150
200
300
400
200
150
--
650
75
200
200
150
400
150
200
150
150
200
300
400
200
150
--
650
75
200
200
150
400
150
200
150
150
200
300
400
200
150
--
500
75
200
200
300
400
150
200
150
300
200
300
400
200
150
3,725
--
500
75
200
200
300
400
150
200
150
300
200
300
400
200
150
3,725
--
650
75
200
200
300
400
150
200
300
300
200
300
400
200
150
4,025
--
650
75
200
200
450
400
150
200
300
300
200
300
400
200
150
4,175
129
OT/PT
WELLNESS
ROOM
RESTORATION
ROOM
STUDENT DINING AREA / MULTIPURPOSE
WELCOME
CENTER
COUNSELOR’S
OFFICE
STUDENT
SERVICES
CONFERENCE
LOBBY
PARENT
RESOURCE
CENTER
AFTER
SCHOOL
PROGRAM
OFFICE
RECORDS
ROOM
STAFF
LOUNGE
ADMINISTRATION
OFFICES
EXTERIOR
HEALTH
SUITE
SPEECH
SECURITY
OFFICE
CONFERENCE
ROOM
ADMINISTRATIVE
WORKROOM
This layout suggests programmatic adjacencies.
Final locations to be determined.
ADMINISTRATION ADJACENCY DIAGRAM
KEY ///
direct access
linked space
enclosed space
open space
130
L12
F72F110
EXTERIOR AIR LOCK
TO MAIN CORRIDOR
WELCOME
CENTER
F89
E-AD-1 /// ENTRANCE LOBBY
131
capacity/users
3-4 staff members
security officers
ancillary spaces
n/a
spatial relationships
adjacent to main entry
direct access to welcome center
direct access to security area
goals
to greet visitors and provide a welcoming
entry to the school
to serve as a check-in and checkpoint for
school visitors and attendees
activities
greet and welcome students, staff, and
visitors
central gathering and meeting area for
school community
security screenings of students, staff, and
visitors
monitor main entrance to school
environmental considerations
uniform and controllable lighting
environmental sound control
aesthetically pleasing
windows for natural sunlight
acoustically treated
commemorative plaque
LEGEND ///
fixed furnishings
F72 display case
F89 data drop*
F110 digital monitor (1-2 throughout
building)
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L12 admin workstation and armless task
chairs (1-2)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-1 /// ENTRANCE LOBBY
WARM, WELCOMING, SPIRITED, CONNECTED, BRIGHT
132
E-AD-2 /// WELCOME CENTER
L13
L18
L15 L80
F5
L28
ENTRANCE
EXTERIOR
EXIT
F90
F89
F26
AIR
LOCK
LOBBY
MAIN CORRIDOR
ADMIN SUITE
L15 L15
M50
133
E-AD-2 /// WELCOME CENTER
WARM, WELCOMING, SPIRITED, CONNECTED
size
500-650 SF
capacity/users
10 people
administrative assistants
visitors/parents
students
ancillary spaces
n/a
spatial relationships
located inside the main administrative area
directly accessible from entry vestibule
near public restrooms
maximize views to exterior and main entry
public address alcove
closet (lockable)
goals
to provide a space designed to help students
and visitors feel welcomed and to provide
easily accessed information
activities
greeting visitors
waiting for students or staff
student waiting/pick up area
workstation for administrative staff
environmental considerations
uniform and controllable lighting
adequate ventilation
environmental sound control
electrical outlets for equipment
windows to provide natural sunlight
administrative area should be mechanically
zoned for year round use
interior windows
no visual access to the public of computer
screens, paperwork, etc.
LEGEND ///
fixed furnishings
F5 tackable wall surface
F26 reception desk
F89 data drop*
F90 storage shelving (12” deep)
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L13 small table (1-3)
L15 task chair (2-4)
L18 lounge chairs (4-6)
L28 work table (for check-in station)
L80 brochure display stand
see DGS Waste Guidelines for waste bin
sizing and quantities
AV & IT equipment
M50 large format printer/copier (NIC)**
**confirm location and outlet configuration
with DCPS
134
E-AD-3 /// SECURITY OFFICE
L12
L11
F89
135
size
75 SF
capacity/users
1 staff member
ancillary spaces
n/a
spatial relationships
adjacent to main entry
goals
to serve as a check-in and checkpoint for
non-school visitors
activities
check-in/out visitors
monitor main entrance to school
workstation for security staff
environmental considerations
uniform and controllable lighting
environmental sound control
recessed electrical outlets located in floor
LEGEND ///
fixed furnishings
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L11 adjustable book shelving (4 LF)
L12 admin workstation with chair (task)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-3 /// SECURITY OFFICE
136
E-AD-4 /// CONFERENCE ROOM
F110
F89
F1.1
F4
F5
L20
L30
PRINCIPAL’S
OFFICE
137
E-AD-4 /// CONFERENCE ROOM
size
200 SF
capacity/users
6-8 people
ancillary spaces
n/a
spatial relationships
near welcome center
centrally located within administrative area
adjacent and access to principal’s office
goals
to provide a place for administrative
conferences or meetings
activities
conferences with staff, parents, and visitors
environmental considerations
uniform and controllable lighting
environmental sound control
electrical outlets for equipment
windows to provide natural sunlight,
desirable
auditory privacy
LEGEND ///
fixed furnishings
F1.1 casework
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF
minimum)
F89 data drop*
F110 digital monitor
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L20 executive chair (8)
L30 conference table (with integrated
technology installations - VGA jacks, data
outlets, power outlets, etc. with associated
infrastructures - floor outlets, etc.)
see DGS Waste Guidelines for waste bin
sizing and quantities
COLLABORATIVE, THOUGHTFUL, SYNERGISTIC, SHARED
138
E-AD-5 /// PRINCIPAL’S OFFICE
F5
F89
F4L20
L5
L12
L1
L7
L13
L11
139
size
200 SF
capacity/users
1-5 people
ancillary spaces
conference room
spatial relationships
near main entry
near administrative assistant
adjacent and access to conference room
goals
to provide an office for the principal to give
instructional leadership in a personal and
organized environment for students, staff,
and community
activities
conferences with staff, parents, and visitors
curriculum development
research and planning
telephone communications
dealing with personnel issues
coordination of school and support
services
environmental considerations
uniform and controllable lighting
environmental sound control
electrical outlets for equipment
windows to provide natural sunlight,
desirable
auditory privacy
view to entrance, parking lot and/or
circulation (optional)
LEGEND ///
fixed furnishings
F4 magnetic marker board
F5 tackable wall surface (6 LF minimum)
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chair (4)
L5 four drawer file cabinet with lateral
dividers
L7 teacher’s lockable wardrobe
L11 adjustable height bookshelves (12 LF)
L12 admin workstation
L13 small table (round)
L20 executive chair
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-5 /// PRINCIPAL’S OFFICE
140
E-AD-6 /// ADMINISTRATIVE OFFICE
F4
L15
L13
L7
L11 L20 L5
L15
L12
F89
141
size
150 SF
capacity/users
1-4 people
ancillary spaces
n/a
spatial relationships
may be located near academic core for
supervision
may be located near administration suite
goals
to provide an office for the assistant principal
or other administrative staff to perform
administrative functions
activities
conferences with parents
student interaction
conferences with individual teachers or small
groups
telephone communications (private)
research and planning
coordination of school and support services
environmental considerations
uniform lighting, areas of soft lighting
environmental sound control
electrical outlets for equipment
windows to provide natural sunlight,
desirable
auditory privacy
LEGEND ///
fixed furnishings
F4 magnetic marker board (6 LF minimum)
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data
drops, phones, desktop computers, and
fax
loose furnishings
L5 four drawer lateral file cabinet with
lateral dividers
L7 teacher’s lockable wardrobe
L11 adjustable height bookshelves (12 LF)
L12 admin workstation
L13 small table (round)
L15 task chair (2-4)
L20 executive chair
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-6 /// ADMINISTRATIVE OFFICE
142
E-AD-7 /// ADMINISTRATIVE WORKROOM
F1.1
F1.1
F4
F5
F6
F130
F7 F1
L53
L54
F89M21M20
143
size
400 SF
capacity/users
2-3 people
ancillary spaces
n/a
spatial relationships
near welcome center
goals
to provide an area for information to be
recorded
activities
copying
collating
sorting of files
preparing communications for mailing
binding reports
telephone communications
environmental considerations
uniform lighting, areas of soft lighting
environmental sound control
electrical outlets for equipment
auditory privacy
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (lockable)
F1.1 casework (mail slots - 12” wide x 6” high
x 15” deep with 65, 80, or 95 total slots)
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F6 soap dispenser
F7 towel dispenser
F89 data drop*
F130 sink
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L53 standing height stool/chair (4)
L54 standing height table
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-7 /// ADMINISTRATIVE WORKROOM
AV & IT equipment
M20 large format printer/copier (NIC)**
M21 large format laminator**
**confirm location and outlet configuration
with DCPS
INTERACTIVE, SOCIAL, COLLABORATIVE, FOCUSED, TEAMING
144
E-AD-8 /// RECORDS ROOM
L22 L5L5
L15
L28
F89
145
size
150 SF
capacity/users
1-2 people
ancillary spaces
n/a
spatial relationships
near main office
goals
to provide secure, fireproof, and adequate
storage for money, records, and other
valuable items
activities
storing of money and other valuable items
storage of files and records
accessible to administration staff
environmental considerations
uniform and controllable lighting
structurally accomodate load
LEGEND ///
fixed furnishings
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L5 four drawer lateral file cabinet with lateral
dividers (8-10 fireproof file cabinets)
L15 task chair (2)
L22 safe
L28 work table
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-8 /// RECORDS ROOM
146
E-AD-9 /// PARENT RESOURCE CENTER
F1.1
F1 F6 F7
F4
F130
L5 L2
L26
L11
L21
L28
L1
F5
F89
WELCOME
CENTER
147
size
200 SF
capacity/users
1-8 people
ancillary spaces
n/a
spatial relationships
near principal’s office
near welcome center
goals
*only required in title 1 schools, optional in all
other schools
to provide a place for parents to meet and
work when they volunteer at school
to provide a place for parents to store their
personal belongings
to provide a space for parents to check out
and use parenting sources
activities
small group meetings
work area
storage for personal items
parent training
private consultation
parent employment research
volunteer registration
environmental considerations
uniform and controllable lighting
environmental sound control
moisture and stain resistant finishes
adequate exhaust/ventilation
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (6 LF
minimum, lockable)
F1.1 casework (wall cabinets)
F4 magnetic marker board
F5 tackable wall surface
F6 soap dispenser
F7 towel dispenser
F89 data drop*
F130 sink
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chairs (10)
L2 stackable/nesting tables
L5 four drawer lateral file cabinet with lateral
dividers
L11 adjustable height bookshelves (20 LF)
L21 work table
L26 refrigerator
L28 lounge chairs
see DGS Waste Guidelines for waste bin
sizing and quantities
WELCOMING, COLLABORATIVE, SOCIAL, COMMUNITY-BUILDING
E-AD-9 /// PARENT RESOURCE CENTER
148
L12
L5
L1
E-AD-10 /// COUNSELOR’S OFFICE
L11
L13
F5
F4
F1.1
F89
149
size
150 SF
capacity/users
2-3 people
ancillary spaces
n/a
spatial relationships
near student services
near welcome center
goals
to provide counseling and other student
support services in a professional
environment that is easily accessible
to students, staff, parents, and the
community
activities
counseling for students and parents
administrative paperwork
enrollment and orientation of new students
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
windows to provide natural light
LEGEND ///
fixed furnishings
F1.1 casework (8 LF)
F4 magnetic marker board
F5 tackable wall surface (6 LF minimum)
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chair (2)
L5 four-drawer lateral file cabinet with lateral
dividers (2)
L11 adjustable height bookshelves
L12 admin workstation and chair (task)
L13 small table (round)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-10 /// COUNSELOR’S OFFICE
CALMING, GENTLE, SUPPORTIVE, PEACEFUL
150
E-AD-11 /// STUDENT SERVICES
L13 L5
L1 L18 L7
F4 F89
L12F1.1 L11
151
size
150 SF
capacity/users
1-4 people
counselors
psychologist
social worker
students and parents
staff
teachers
ancillary spaces
n/a
spatial relationships
near academic core areas
near staff restrooms
goal
provide a flexible space to accommodate
mental health services, counselors, and
small group meetings
activities
one-on-one counseling
group counseling
parent teacher meetings
mental health services
environmental considerations
windows to provide natural light on an
exterior wall if possible
environmental sound control
uniform and controllable lighting
auditory and visual privacy
lite in door for visual access and security
purposes
LEGEND ///
fixed furnishings
F1.1 casework (12 LF, lockable)
F4 magnetic marker board (6 LF minimum)
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chair (2)
L5 four drawer lateral file cabinet with lateral
dividers
L7 teacher’s lockable wardrobe
L11 adjustable height bookshelves
L12 admin workstation and chair (task)
L13 small table (round)
L18 lounge chair (2)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-11 /// STUDENT SERVICES
152
E-AD-12 /// STUDENT SERVICES CONFERENCE
F1.1
F4
F5
L15
L19
F89F110
153
E-AD-12 /// STUDENT SERVICES CONFERENCE
size
200 SF
capacity/users
6-8 people
ancillary spaces
n/a
spatial relationships
adjacent and access to speech and ot/pt
goals
to provide a place for administrative and
student conferences or meetings
activities
conferences with staff, students, parents,
and visitors
environmental considerations
uniform and controllable lighting
environmental sound control
electrical outlets for equipment
auditory privacy
windows to provide natural light
LEGEND ///
fixed furnishings
F1.1 casework (base with wall cabinets,
12 LF, lockable)
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F89 data drop*
F110 digital monitor
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L15 task chairs (10)
L19 large table
see DGS Waste Guidelines for waste bin
sizing and quantities
F92
F5
L11
L12
L15
L28
L1
L5
L22
F89
F4
154
E-AD-13 /// AFTER SCHOOL PROGRAM OFFICE
155
size
300 SF
capacity/users
2-4 people
ancillary spaces
n/a
spatial relationships
near public use spaces
near gymnasium and student dining area/
multipurpose
access to main corridor
goals
office and storage area for before/after
school program coordinators
activities
administrative duties
storing and retrieving supplies and
equipment
teaching/tutoring and counseling
environmental considerations
uniform lighting, areas of soft lighting
environmental sound control
electrical outlets for equipment
windows to provide natural sunlight
LEGEND ///
fixed furnishings
F4 magnetic marker board (4 LF minimum)
F5 tackable wall surface (4 LF minimum)
F89 data drop*
F92 storage shelving (18” deep)
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chairs (4)
L5 four drawer lateral file cabinet with lateral
dividers
L11 adjustable height bookshelves (12 LF)
L12 admin workstation
L15 task chair
L22 safe
L28 work table
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-13 /// AFTER SCHOOL PROGRAM OFFICE
156
F1.1
F130 L68
F5
F7
F6
L15L13
L18
F4
L67
L28
L15
F89F110
E-AD-14 /// STAFF LOUNGE
M50
157
size
400 SF
capacity/users
10-20 people
ancillary spaces
n/a
spatial relationships
near welcome center
goals
to provide a place for teachers,
administrators, and staff to lounge,
collaborate and eat
activities
a breakout space for teachers,
administrators, and staff to lounge,
collaborate, eat and socialize
environmental considerations
uniform lighting, areas of soft lighting
environmental sound control
electrical outlets for equipment
auditory privacy
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving
F1.1 casework (base/wall cabinets and
shelving)
F4 magnetic marker board (6 LF minimum)
F5 tackable wall surface (6 LF minimum)
F6 soap dispenser
F7 towel dispenser
F82 drinking fountain with water bottle filler
F89 data drop*
F110 digital monitor
F130 sink
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L13 small table (square/rectangular, 4 seated,
2+)
L15 task chairs (10-20)
L18 lounge chairs (5)
L28 work table (2) (rectangular along the wall)
L67 microwave
L68 refrigerator / commercial with ice maker
see DGS Waste Guidelines for waste bin
sizing and quantities
AV & IT equipment
M50 large format printer/copier (NIC)**
**confirm location and outlet configuration
with DCPS
E-AD-14 /// STAFF LOUNGE
RELAXING, REVITALIZING, COMMUNAL, SOCIAL
158
F89
F4
F6
F25
F5
F7
F130
F58
L18
L12
L205
L15
L13
L205
F1.1
E-AD-15 /// WELLNESS / LACTATION ROOM
159
size
200 SF
capacity/users
2 people
ancillary spaces
n/a
spatial relationships
near staff lounge
goals
to provide a space for teachers and
administrators wellness needs including
pumping
activities
wellness and pumping
environmental considerations
uniform lighting, areas of soft lighting
environmental sound control
electrical outlets for equipment
at each station
auditory privacy
visual privacy
LEGEND ///
fixed furnishings
F1.1 casework (countertop)
F4 magnetic marker board (4 LF minimum)
F5 tackable wall surface (4 LF minimum)
F6 soap dispenser
F7 paper towel dispenser
F25 curtains - ceiling mounted curtains to
provide privacy
F58 under-counter refrigerator with freezer
F89 data drop*
F130 sink
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L12 admin workstation (2)
L13 small side table
L15 task chair (2)
L18 lounge chair
L205 wall hooks (2 minimum)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-15 /// WELLNESS / LACTATION ROOM
COMFORTABLE, SUPPORTIVE, TRANQUIL
160
F89
L11
L206
L207
E-AD-16 /// RESTORATION ROOM
L13
161
size
150 SF
capacity/users
1-2 people
ancillary spaces
n/a
spatial relationships
near staff lounge
goals
to provide a space for teachers, staff and
administrators designated for relaxation and
restoration
activities
meditation, mindful breathing,
general wellness
environmental considerations
uniform lighting (dimmable light levels)
environmental sound control (water feature,
natural sounds, sound masking)
thermal comfort
nature incorporation
calming colors, textures and forms
visual privacy
electrical outlets
seating arrangements that accommodate a
range of user preferences and activities
(movable and lightweight)
LEGEND ///
fixed furnishings
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L11 adjustable height bookshelf (2)
L13 small side table
L206 meditation chair (2)
L207 yoga mat (2, NIC)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-AD-16 /// RESTORATION ROOM
CALMING, REJUVENATING, NATURAL, UPLIFTING
162
This Page Intentionally Left Blank
163
E-HS /// HEALTH SUITE
WAITING AREA
TREATMENT AREA
COTS
OFFICE
TOILET WITH SHOWER
STORAGE
164
Comments //
Note: In this document, staff assumptions were made to ensure staff spaces were approximately correct at each capacity model. Specific
square footage requirements and quantity of spaces will be completed during the site specific ed spec process. Assumptions for the
capacity model are: 325 students : 51 staff; 400 students : 57 staff; 500 students : 66 staff; 700 students: 81 staff.
SPACE QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTY QTY QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
HEALTH SUITE
Waiting Area
Treatment Area
Cots
Office
Toilet with Shower
Storage
TOTAL
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
150
150
100
100
80
25
150
150
100
100
80
25
150
150
100
100
80
25
150
150
100
100
80
25
150
150
100
100
80
25
605
150
150
100
100
80
25
605
150
150
100
100
80
25
605
150
150
100
100
80
25
605
165
// HEALTH SUITE ADJACENCY DIAGRAM
KEY ///
direct access
linked space
enclosed space
open space
This layout suggests programmatic adjacencies. Final
locations to be determined.
WELCOME
CENTER
LOBBY
ADMINISTRATION
SUITE
HEALTH
SUITE
166
E-HS-1 /// WAITING AREA
WAITING
AREA
COTS
TOILET WITH SHOWER
OFFICE
STORAGE
OFFICE
TREATMENT
AREA
L18 L1 L80
F89
L13
F5
167
E-HS-1 /// WAITING AREA
size
150 SF
capacity/users
1-2 people
ancillary spaces
treatment area
storage
spatial relationships
may be located near academic core for
supervision
may be located near administration suite
goals
administrative and meeting area for health
activities
meeting area for students, parents, or
guardians
administrative activities by school nurse
private conversations
environmental considerations
meet current DOH requirements
uniform lighting, areas of soft lighting
environmental sound control
electrical outlets for equipment
visual and auditory privacy
visual control to welcome center or corridor
electrical outlets with surge protection
thermostatic controls for the health suite
LEGEND ///
fixed furnishings
F5 tackable wall surface (6 LF minimum)
F89 data drop
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable/nesting chairs (2)
L13 small table
L18 lounge chair (non-porous) (4 per every
300 students, 5 minimum)
L80 brochure display stand
see DGS Waste Guidelines for waste bin
sizing and quantities
COMFORTING, LIGHT-FILLED, SOOTHING
168
E-HS-2 /// TREATMENT AREA
L24
L13
L26
L1 L18 L25
F130 F6
F7
F1 F1.1
F5
F25
F121
L70
F116 F89
L226
L250
169
size
150 SF
capacity/users
1-2 people
ancillary spaces
waiting area
cots
office
toilet
storage
spatial relationships
near welcome center
near lobby entrance
goals
provide school based health services
activities
first aid
consultation with students
health screening
medical treatments
medication administration
student resting while awaiting pick-up by
parent or guardian
environmental considerations
meet current DOH requirements
uniform lighting, areas of soft lighting
environmental sound control
electrical outlets for equipment
auditory and visual privacy
stain resistant floor covering
sink with hot and cold water
adequate ventilation
locate away from rooms with copiers,
interferes with hearing screening
visual control to waiting area, welcome
center, and cots.
all surfaces and furnishings should be non-
porous for easy cleaning
all doors should be locked for privacy, but
should be lockable from the outside with a
key
natural lighting
electrical outlets with surge protections
coordinate lighting to allow for viewing of
injuries, rashes, etc.
LEGEND ///
fixed furnishings
F1 base/wall cabinets and shelving (place for
refrigerator connected to back-up
generator, lockable)
F1.1 casework (seamless non-porous
counter)
F5 tackable wall surface (6 LF minimum)
F6 soap dispenser
F7 towel dispenser
F25 treatment cubicle curtains - ceiling
mounted curtains to provide privacy
to each cot. Must be easily removable for
cleaning; solid panel for privacy with mesh
at top for ventilation
F89 data drop
F116 sink mounted eye washing station
F121 wall-mounted medication cabinet
(lockable)
F130 sink
loose furnishings
L1 stackable/nesting chairs (2-3)
L13 small table
L18 lounge chairs
L24 mobile exam table
L25 nurse stool
L26 refrigerator (lockable)
L70 ice maker
L226 first aid/itinerant station
L250 waste bin with lid (pedal controlled)
E-HS-2 /// TREATMENT AREA
COMFORTING, CALMING, PROTECTIVE, RESTORATIVE
170
E-HS-3 /// COTS
F25
L1
L27
COMFORTING, CALMING, PROTECTIVE, RESTORATIVE
171
size
100 SF
capacity
2-4 people
ancillary spaces
located near the toilet in the health suite
spatial relationships
located within health suite
near welcome center
near lobby entrance
goals
to provide school based health services
activities
a resting place for students and staff when
feeling ill
environmental considerations
meet current DOH requirements
uniform lighting, areas of soft lighting
environmental sound control
stain resistant floor covering
visual and auditory privacy
adequate ventilation
visual control from office and waiting or
welcome center
adjustable overhead lighting
electrical outlets with surge protection
LEGEND ///
fixed furnishings
F25 treatment cubicle curtains - Ceiling
mounted curtains to provide privacy to
each cot. Must be easily removable for
cleaning; solid panel for privacy with mesh
at top for ventilation
loose furnishings
L1 stackable/nesting chairs (2)
L27 health suite cot (1 per every 300
students, 2 minimum)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-HS-3 /// COTS
172
E-HS-4 /// OFFICE
F5
L11 L5
L1 L12
F89
173
E-HS-4 /// OFFICE
size
100 SF
capacity/users
1-3 people
ancillary spaces
treatment area
storage
spatial relationships
located within health suite
goals
to provide an office for the school nurse to
meet with parents, students, and teachers
to provide an office for the school nurse
to perform administrative functions
activities
conferences with parents
student interaction
conferences with individual teachers or small
groups
telephone communications (private)
research and planning
coordination of school and support services
environmental considerations
meet current DOH requirements
uniform lighting, areas of soft lighting
environmental sound control
electrical outlets for equipment
windows to provide natural sunlight,
desirable
auditory privacy
visibility to cot area (with privacy blinds)
visual connection to welcome center and/or
corridor, if possible
LEGEND ///
fixed furnishings
F5 tackable wall surface (4 LF minimum)
F89 data drop
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chairs (2)
L5 four drawer lateral file cabinet with lateral
dividers (lockable)
L11 adjustable height bookshelves (12 LF)
L12 admin workstation and chair (task)
see DGS Waste Guidelines for waste bin
sizing and quantities
174
E-HS-5 /// TOILET WITH SHOWER
F29
F18F14 F6
F115
F103
F7
F75
F74
F19
F102
F30
F76
F120
175
size
80 SF
capacity/users
1 person
ancillary spaces
n/a
spatial relationships
located within health suite
goals
provide a private bathroom for health suite
activities
personal and health needs for the health
suite
changing clothes
environmental considerations
meet current DOH requirements
uniform and controllable lighting
environmental sound control
adequate exhaust/ventilation
moisture- and stain- resistant finishes
electrical outlets with surge protection
LEGEND ///
fixed furnishings
F6 soap dispenser
F7 towel dispenser
F14 grab bars
F18 mirror
F19 toilet tissue holder
F29 ADA shower accessories
F30 bathroom sink
F74 coat hook-bathroom accessory
F75 sanitary napkin/tampon dispenser
F76 sanitary napkin/tampon disposal
F102 toilet
F103 floor drain
F115 hand dryer
F120 floating shelf
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
E-HS-5 /// TOILET WITH SHOWER
176
E-HS-6 /// STORAGE
F90
F92
177
size
25 SF
capacity/users
1 person
ancillary spaces
located near the toilet in the health suite
spatial relationships
adjacent and access to the waiting area
goals
to provide storage for medical supplies and
equipment
activities
storing chemicals, equipment, and supplies
environmental considerations
meet current DOH requirements
uniform lighting
security of equipment, supplies, and
medicine
security of door
electrical outlets with surge protection
LEGEND ///
fixed furnishings
F90 storage shelving (12” deep)
F92 storage shelving (18” deep)
loose furnishings
n/a
E-HS-6 /// STORAGE
178
This Page Intentionally Left Blank
179
E-SD /// STUDENT DINING
STUDENT DINING
CHAIR / TABLE STORAGE
KITCHEN / FOOD PREPARATION
SERVING AREA
DRY FOOD STORAGE
FREEZER / COOLER
WARE WASHING
CLEANING STORAGE
FOOD SERVICE OFFICE
TOILET / LOCKERS
180
Comments //
*Space program has been designed to accommodate a full-service kitchen. Space program should be confirmed by food service professional at time of site-
specific Ed Spec development.
Note: In this document, staff assumptions were made to ensure staff spaces were approximately correct at each capacity model. Specific square footage
requirements and quantity of spaces will be completed during the site specific ed spec process. Assumptions for the capacity model are:
325 students : 51 staff; 400 students : 57 staff; 500 students : 66 staff; 700 students: 81 staff.
SPACE QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTY QTY QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
STUDENT DINING
Student Dining
Chair / Table Storage
Kitchen / Food Preparation*
Serving Area
Dry Food Storage
Freezer / Cooler
Ware Washing
Cleaning Storage
Food Service Office
Toilet / Lockers
TOTAL
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2,030
225
650
275
250
250
100
60
150
150
2,500
225
650
275
250
250
100
60
150
150
3,125
225
650
300
300
250
150
60
150
150
4,375
225
650
400
350
250
200
60
150
150
2,030
225
650
275
250
250
100
60
150
150
4,160
2,500
225
650
275
250
250
100
60
150
150
4,610
3,125
225
650
300
300
250
150
60
150
150
5,360
4,375
225
650
400
350
250
200
60
150
150
6,810
181
STUDENT DINING ADJACENCY DIAGRAM
STUDENT DINING
KITCHEN/
FOOD
PREPARATION
SERVING
AREA
CHAIR/
TABLE
STORAGE
FOOD
SERVICE
OFFICE
TOILET /
LOCKERS
SHARED
OUTDOOR
LOADING
DECK
DRY FOOD
STORAGE
FREEZER /
COOLER
CLEANING
STORAGE
WARE
WASHING
EXTERIOR
KEY ///
direct access
linked space
enclosed space
open space
This layout suggests programmatic adjacencies.
Final locations to be determined.
STAGE
F89
182
L99L98
L230
L100
E-SD-1 /// STUDENT DINING
CHAIR STORAGE
FOOD PREP AND
SERVING AREA
OUTSIDE
L39
L41
F4
F64F6
F7
F9
F65
L40
F4
F8
F203
F46
183
E-SD-1 /// STUDENT DINING
size
2,030-4,375 SF
capacity/users
1/3 of capacity per lunch period
3-6 staff members
members of community (after hours)
ancillary spaces
stage
chair/table storage
serving area
spatial relationships
access to outdoors
centrally located
near parking and entry to building
near restrooms
goals
to provide a pleasant atmosphere for
students to eat meals (assume population
served over three lunch periods)
to provide a flexible meeting space for
groups
activities
student dining
school and community programs
meetings, instruction, and activities
environmental considerations
uniform and controllable lighting
adequate ventilation
electrical outlets for equipment
environmental sound control
higher than normal ceiling height
electrical outlets for activities
provide sound system
provide large motorized projection screen
with ceiling mounted projector
configure larger spaces to manage sound
and for multiple users
cleanable building surfaces
good sight lines to all areas of the room
for supervision
window treatment: sunscreen shadecloth
and room darkening shadecloth
outlets and data ports for food bars and
point of sale locations; flush to ground
with cover
natural daylight
sinks near/at entry
exterior dining opportunities
outdoor dining area
ceiling mounted projector and screen not
required where provided at stage
adjacent to student dining
INVITING, SPIRITED, COMMUNAL, SOCIAL
184
E-SD-1 /// STUDENT DINING
LEGEND ///
fixed furnishings
F4 magnetic marker board (one wall
- 16 LF with electric outlet below)
F6 soap dispenser
F7 towel dispenser
F8 wall-mounted interactive electronic
presentation device
F9 sinks (2)
F46 motorized projection screen
F64 filtered water fountain with bubbler and
bottle filler
F65 recycling center (work with food service
staff on location and design)
F89 data drop
F203 ceiling mounted projector
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L39 cafeteria tables (tables and seating
to accommodate 1/3 of school capacity-
vary seating options and heights)
L40 point of sale station
L41 chair dollies
L98 recycling bins
L99 composting bins
L100 waste bins
L230 outdoor furniture (26 seats minimum,
does not contribute to overall dining
capacity)
see DGS Waste Guidelines for waste bin
sizing and quantities
185
E-SD-1 /// STUDENT DINING
This Page Intentionally Left Blank
186
E-SD-4 /// CHAIR / TABLE STORAGE
L41L1
187
size
225 SF
capacity/users
2 people
ancillary spaces
student dining
spatial relationships
may provide back of stage access
goals
to provide convenient storage of dining chairs
and tables to be used for meetings and
performances
activities
storage
environmental considerations
uniform lighting
cleanable and resilient building surfaces
accessibility for moving furniture in and out
LEGEND ///
fixed furnishings
n/a
loose furnishings
L1 stackable/nesting chair (stacked)
L41 chair dollies
see DGS Waste Guidelines for waste bin
sizing and quantities
E-SD-4 /// CHAIR / TABLE STORAGE
188
L102
F103
F38
F33
F69
F34 F41F6
F68F7
F66
F36
F39 F70
F40
F90
F92
DRY FOOD
STORAGE
DINING /
MULTIPURPOSE
CLEANING
STORAGE
FREEZERCOOLER
FOOD SERVICE
OFFICE
F67
F114
E-SD-5 /// KITCHEN / FOOD PREPARATION
189
size
650 SF
capacity/users
15-25 people
ancillary spaces
student dining area
spatial relationships
near loading dock to permit truck access to
docking and storage areas (site specific)
adjacent and access to student dining
near dumpsters
cafeteria serving arrangement
goals
to prepare student meals
activities
preparation of student meals
environmental considerations
uniform lighting
durable seamless flooring
proper ventilation of space to remove cooking
odors
cleanable building surfaces
electrical/plumbing/mechanical
connection for food service equipment
appropriate drainage
natural daylight
LEGEND ///
fixed furnishings
F6 soap dispenser
F7 towel dispenser
F33 pot washing sinks
F34 food preparation sink
F36 work tables
F38 refrigeration/reach-ins
F39 mop sink
F40 chemical storage
F41 exhaust hood system
F66 oven
F67 convection steamer
F68 range
F69 ware washing machine
F70 mop rack
F90 storage shelving (12” deep)
F92 storage shelving (18” deep)
F103 floor drain
F114 warming cabinet
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
E-SD-5 /// KITCHEN / FOOD PREPARATION
phones, desktop computers, and fax
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
loose furnishings
L102 waste bins with lids (pedal controlled)
see DGS Waste Guidelines for waste bin
sizing and quantities
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
190
E-SD-6 /// SERVING AREA
SERVING 1
SERVING 2
F42 F47
F110
F42 F47
L93
L40
F89
191
E-SD-6 /// SERVING AREA
WELCOMING, ENGAGING, ENERGETIC, INTERACTIVE
size
275-400 SF
capacity/users
6-8 people
ancillary spaces
student dining
kitchen/food preparation
spatial relationships
beginning of serving line should be near
entry door of student dining
goals
to provide serving station for those seeking
meals or snacks
activities
opportunities for education
serving food
environmental considerations
uniform and controllable lighting
cleanable building surfaces
electrical connections for food service
equipment
adequate ventilation
to be secured when not in use
over-head coiling doors with glazed visibility
preferred
LEGEND ///
fixed furnishings
F42 drop-in individual controlled heated
electric food wells and full service sneeze
guard (student height) with over shelf
F47 drop-in self contained refrigerator cold
pan for side items (counter and sneeze
guards are lower than normal for better
viewing and service to elementary
students)
F89 data drop*
F110 digital monitor to face Student Dining
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
loose furnishings
L40 point of sale station
L93 milk coolers
see DGS Waste Guidelines for waste bin
sizing and quantities
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
192
E-SD-7 /// DRY FOOD STORAGE
F12
F12
193
size
250-350 SF
capacity/users
2 people
ancillary spaces
n/a
spatial relationships
near supply storage/receiving
adjacent and access to food prep area
goals
to provide an area for food storage
activities
storage
environmental considerations
uniform lighting
cleanable building surfaces
adequate ventilation
LEGEND ///
fixed furnishings
F12 rust resistant shelving and dunnage
racks (24” deep)
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
E-SD-7 /// DRY FOOD STORAGE
194
FOOD PREPARATION
AREA
E-SD-8 /// FREEZER / COOLER
COOLER
FREEZER
F12
F12
195
size
250 SF
confirm required SF with DCPS Food and
Nutrition Services
capacity/users
2 people
ancillary spaces
n/a
spatial relationships
adjacent and access to food prep area
near the supply storage/receiving
goals
to provide space for manufactured freezer
and refrigerator units to store food for short
periods of time
activities
cold food storage
environmental considerations
uniform lighting
ventilation for refrigeration machinery
equipment
cleanable building surfaces
floor to be flush with adjacent kitchen floor
electrical service for refrigeration equipment
LEGEND ///
fixed furnishings
F12 rust resistant shelving and
dunnage racks (24” deep)
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
loose furnishings
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
E-SD-8 /// FREEZER / COOLER
196
E-SD-9 /// WARE WASHING
STUDENT DINING
F12
NOTE //
This is an example of a ware washing area. Food service equipment will vary
from school to school; confirm requirements with DCPS Office of Food and
Nutrition Services.
197
E-SD-9 /// WARE WASHING
size
100-200 SF
capacity/users
1 person
ancillary spaces
kitchen/food preparation
spatial relationships
adjacent and access to food prep area
near the supply storage/receiving
goals
to clean food service equipment
activities
space and equipment to scrape, wash, dry,
and store food service equipment
environmental considerations
uniform lighting
ventilation to remove steam and
condensation
cleanable building surfaces
floor to be flush with adjacent kitchen floor
electrical service for refrigeration equipment
LEGEND ///
fixed furnishings
F12 rust resistant shelving and
dunnage racks (24” deep)
confirm required furnishings with DCPS Food
and Nutrition Services and Department of
Health
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
198
E-SD-10 /// CLEANING STORAGE
F9.2
F39 F70
199
size
60 SF
capacity/users
1 person
ancillary spaces
kitchen/food preparation
spatial relationships
near the supply storage/receiving
goals
to store chemicals used in cleaning and
maintaining kitchen
activities
storing chemicals and equipment
environmental considerations
uniform lighting
cleanable building surfaces
sensors for spilled chemicals
adequate exhaust/ventilation
LEGEND ///
fixed furnishings
F9.2 rust resistant shelving
F39 mop sink
F70 mop rack
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
E-SD-10 /// CLEANING STORAGE
200
E-SD-11 /// FOOD SERVICE OFFICE
F5
L11
L1 L12
KITCHEN
L5
F89
201
size
150 SF
capacity/users
2-3 people
ancillary spaces
kitchen/food preparation
spatial relationships
adjacent and access to kitchen
goals
to provide an area to keep records and
conduct business
activities
scheduling
administrative duties
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
view of the kitchen
LEGEND ///
fixed furnishings
F5 tackable wall surface
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chairs (2)
L5 four drawer lateral file cabinet with lateral
dividers (lockable)
L11 adjustable height bookshelves
L12 admin workstation and chair (task)
see DGS Waste Guidelines for waste bin
sizing and quantities
E-SD-11 /// FOOD SERVICE OFFICE
202
L102
F103
KITCHEN F18
F14
F6
F115F55
F7
F76F74 F75F50
F19
F102
F30
E-SD-12 /// TOILET / LOCKERS
F120
203
size
150 SF
capacity/users
3-4 people
ancillary spaces
n/a
spatial relationships
located near kitchen/food prep and food
service office
goals
to provide adequate space to kitchen staff for
their health needs
activities
personal and health needs for the kitchen
staff
changing clothing
environmental considerations
uniform lighting
environmental sound control
moisture- and stain-resistant finishes
adequate exhaust/ventilation
LEGEND ///
fixed furnishings
F6 soap dispenser
F7 towel dispenser
F14 36” and 42”grab bars
F18 mirror
F19 toilet tissue holder
F30 bathroom sink
F50 lockers
F55 locker bench
F74 coat hook-bathroom accessory
F75 sanitary napkin/tampon dispenser
F76 sanitary napkin/tampon disposal
F102 toilet
F103 floor drain
F115 hand dryer
F120 floating shelf
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
loose furnishings
L102 waste bins with lids
see DGS Waste Guidelines for waste bin
sizing and quantities
confirm required furnishings with DCPS
Food and Nutrition Services and
Department of Health
E-SD-12 /// TOILET / LOCKERS
204
This Page Intentionally Left Blank
205
E-BS /// BUILDING SERVICES
SUPPLY STORAGE
TOILET / SHOWER / LOCKER ROOM
CUSTODIAL OFFICE
MULTI-USER RESTROOM
CUSTODIAL CLOSET
ELECTRICAL CLOSET
MDF ROOM
IDF ROOM
CORRIDORS
MECHANICAL / ELECTRICAL SPACE / DECKS
CUSTODIAL EQUIPMENT STORAGE
CENTRAL STORAGE AREA
RECEIVING AREA
SINGLE-USER RESTROOM
FAMILY RESTROOM
LAUNDRY ROOM
STAFF LOCKER / RESTROOM SUITE
ATTIC STOCK STORAGE ROOM
BUILDING MANAGER OFFICE
206
SPACE QTY
325 STUDENTS 400 STUDENTS 500 STUDENTS 700 STUDENTS
QTY QTY QTYSF SF SF SFTOTAL TOTAL TOTAL TOTAL
BUILDING SERVICES
Supply Storage
Toilet/Shower/Locker Room
Custodial Office
Multi-User Restroom*
Custodial Closet
Electrical Closet*
MDF Room
IDF Room
Corridors*
Mechanical/Electrical
Space/Decks*
Custodial Equipment Storage
Central Storage Area
Receiving Area
Single-User Restroom*
Family Restroom*
Laundry Room
Staff Locker/Restroom Suite
Attic Stock Storage Room
Building Manager Office
TOTAL
1
1
1
--
7
--
1
1
--
--
1
1
1
--
--
1
1
1
1
1
1
1
--
7
--
1
1
--
--
1
1
1
--
--
1
1
1
1
1
1
1
--
9
--
1
1
--
--
1
1
1
--
--
1
1
1
1
1
1
1
--
11
--
1
1
--
--
1
1
1
--
--
1
1
1
1
150
150
225
--
25
--
200
150
--
--
300
--
150
65
80
80
150
250
75
150
150
225
--
25
--
200
150
--
--
300
--
150
65
80
80
150
250
75
150
150
225
--
25
--
200
150
--
--
300
--
150
65
80
80
150
250
75
150
150
225
--
25
--
200
150
--
--
300
--
150
65
85
80
150
250
75
150
150
225
--
175
--
200
150
--
--
300
--
150
--
--
80
150
250
75
2,055
150
150
225
--
175
--
200
150
--
--
300
--
150
--
--
80
150
250
75
2,055
150
150
225
--
225
--
200
150
--
--
300
--
150
--
--
80
150
250
75
2,105
150
150
225
--
275
--
200
150
--
--
300
--
150
--
--
80
150
250
75
2,155
Comments //
*The size and/or quantity of these spaces to be determined through site specific Ed Spec and design, included as part of Gross Up in prototype.
Note: In this document, staff assumptions were made to ensure staff spaces were approximately correct at each capacity model. Specific square
footage requirements and quantity of spaces will be completed during the site specific ed spec process. Assumptions for the capacity model are: 325
students : 51 staff; 400 students : 57 staff; 500 students : 66 staff; 700 students: 81 staff.
207207This layout suggests programmatic adjacencies.
Final locations to be determined.
BUILDING SERVICES ADJACENCY DIAGRAM
MULTI-USER
RESTROOM
** LOCATED THROUGHOUT BUILDING
** LOCATED THROUGHOUT BUILDING
CORE ACADEMICS
ACCESS TO
ALL BUILDING
OCCUPANTS
TEACHER
PREP AREAS /
WORKROOMSADMINISTRATION
PUBLIC AREAS
[STUDENT DINING
GYM]
CUSTODIAL
CLOSET
SINGLE-USER
RESTROOM
FAMILY
RESTROOM
KEY ///
direct access
linked space
enclosed space
open space
MDF
ROOM
LAUNDRY
ROOM
IDF
ROOM**
208
E-BS-1 /// SUPPLY STORAGE
SERVICE COURTYARD
CORRIDOR
CUSTODIAL OFFICE
TOILET / LOCKER /
SHOWER
F3
F3
F3 L36
L41L46
F89
209
size
150 SF
capacity/users
2-4 people
ancillary spaces
n/a
spatial relationships
adjacent and access to loading dock area
and service courtyard
access to corridor
adjacent and access to custodial office
adjacent and access to toilet/shower/locker
room
goals
to store supplies and receive supplies
activities
storage
environmental considerations
supplement heating source
double door with removable mullions
overhead door to service courtyard
LEGEND ///
fixed furnishings
F3 wall shelving (84” high x 36” deep)
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L36 flammables storage
L41 chair dollies
L46 step ladder
see DGS Waste Guidelines for waste bin
sizing and quantities
E-BS-1 /// SUPPLY STORAGE
210
F29
F18
F14
F6
F115F55
F103
F7
F76
F74F50
F19
F102
F30
E-BS-2 /// TOILET / SHOWER / LOCKER ROOM
F120
F1.1
211
size
150 SF
capacity/users
1-2 people
ancillary spaces
n/a
spatial relationships
located near custodial area
goals
to provide adequate space to custodial staff
for their health needs
activities
personal and health needs for the custodial
staff
changing clothing
environmental considerations
uniform lighting
environmental sound control
moisture- and stain-resistant finishes
adequate exhaust/ventilation
LEGEND ///
fixed furnishings
F1.1 casework (narrow countertop)
F6 soap dispenser
F7 towel dispenser
F14 grab bars
F18 mirror
F19 toilet tissue holder
F29 ADA shower accessories
F30 bathroom sink
F50 lockers (5-10)
F55 locker bench
F74 coat hook-bathroom accessory
F76 sanitary napkin/tampon disposal
F102 toilet
F103 floor drain
F115 hand dryer
F120 floating shelf
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
RESTORATIVE, RELAXING, CALMING
E-BS-2 /// TOILET / SHOWER / LOCKER ROOM
E-BS-3 /// CUSTODIAL OFFICE
CORRIDOR
SUPPLY / STORAGE / RECEIVING
F1.1
F5F4
L5
L12
L5
L12
L1
L13
L11
F89
212
213
size
225 SF
capacity/users
2-3 people
ancillary spaces
n/a
spatial relationships
adjacent and access to supply storage/
receiving
access to corridor
near custodial toilet
goals
to provide an area to keep records and
conduct business
activities
conferences with staff and other visitors
telephone calls
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
view of the kitchen
LEGEND ///
fixed furnishings
F1.1 casework (8 LF)
F4 magnetic marker board (4 LF minimum)
F5 tackable wall surface (4 LF minimum)
F89 data drop*
*coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L1 stackable chair (2)
L5 four drawer lateral file cabinet with lateral
dividers (2)
L11 adjustable height bookshelves (12 LF)
L12 admin workstation and task chair (2)
L13 small table
see DGS Waste Guidelines for waste bin
sizing and quantities
E-BS-3 /// CUSTODIAL OFFICE
F30
F6
F18
F115
F51
F14
F19
F102
F120
F76
F103
F75
F7
F30
F6
F7
F18
F102 F14
F19
F76
214
E-BS-4 /// MULTI-USER RESTROOM
215
capacity/users
students
ancillary spaces
n/a
spatial relationships
near student dining
near public use areas, such as media center
and gymnasium
near academic core areas throughout the
building
goals
provide a restroom to students
activities
personal and health needs for the students
environmental considerations
uniform lighting
environmental sound control
moisture- and stain-resistant finishes
adequate exhaust/ventilation
natural daylight (maintain privacy)
LEGEND ///
fixed furnishings
F6 soap dispenser
F7 towel dispenser
F14 grab bars
F18 mirror
F19 toilet tissue holder
F30 bathroom sink
F51 toilet partitions
F74 coat hook - bathroom accessory
(in every stall)
F75 sanitary napkin dispenser
(one per group restroom)
F76 sanitary napkin disposal (in every stall)
F102 toilet
F103 floor drain
F115 hand dryer (2), 1 ADA compliant
F120 floating shelves
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
WELCOMING, ACCOMMODATING, COMFORTABLE, REVITALIZING
E-BS-4 /// MULTI-USER RESTROOM
216
F3
F39
F103
F138
E-BS-5 /// CUSTODIAL CLOSET
217
size
25 SF
capacity/users
1 person
ancillary spaces
n/a
spatial relationships
near large group restrooms
goals
to provide storage for custodial supplies
activities
storage for custodial supplies throughout
the building
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
adequate drainage
LEGEND ///
fixed furnishings
F3 wall shelving
F39 mop sink with hose
F103 floor drain
F138 bottle/chemical caddy storage on wall
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
E-BS-5 /// CUSTODIAL CLOSET
218
E-BS-6 /// ELECTRICAL CLOSET
F80
219
E-BS-6 /// ELECTRICAL CLOSET
capacity/users
1 person
ancillary spaces
n/a
spatial relationships
dispersed throughout the academic core
areas
goals
provide a safe space for electrical wiring and
panels
activities
space for electrical wiring and panels
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
LEGEND ///
fixed furnishings
F80 electrical panel
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
220
F89
8’-0” MINIMUM
8’-0” MINIMUM
6” MIN36” MIN
36” MIN 36” MIN
M16
E-BS-7 /// MDF ROOM
221
size
200 SF MINIMUM
capacity/users
1 person
ancillary spaces
n/a
spatial relationships
n/a
goals
space for technology needs*
*reference latest OCTO standards to
determine SF
activities
storage
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
LEGEND ///
fixed furnishings
F89 data drop**
**coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
AV & IT equipment
M16 telecommunications rack (6” organizers
between all racks)***
***reference OCTO standards
E-BS-7 /// MDF ROOM
222
E-BS-7A /// IDF ROOM
F89
M16
223
E-BS-7A /// IDF ROOM
size
100 SF MINIMUM
capacity/users
1 person
ancillary spaces
n/a
spatial relationships
n/a
goals
space for technology needs*
*reference latest OCTO standards to
determine SF
activities
storage
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
LEGEND ///
fixed furnishings
F89 data drop**
**coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
AV & IT equipment
M16 telecommunications rack (6” organizers
between all racks)***
***reference OCTO standards
224
E-BS-8 /// CORRIDORS
F53
F110F79 F71
F52F8 F72 F79
F53
F72
225
E-BS-8 /// CORRIDORS
activities
circulation space
displaying student work, instructional
material, and information
LEGEND ///
fixed furnishings
F8 wall-mounted interactive electronic
presentation device
(1-2 locations per building)
F52 fire extinguisher
F53 recessed floor mats
F71 tack board
F72 display cases
F79 tackable wall surface
(boards or tack strips) with display space
for each classroom
F110 digital monitor
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
environmental considerations
corridors shall be a minimum of 8 feet wide;
some areas of natural light is desirable; the
designer should minimize long corridors
lined with classroom doors
extended learning areas are in addition to
the minimum above and must not intrude
into the egress pathway. Seating areas
in extended learning areas must meet fire
code.
lobbies are in addition to the circulation
requirement.
instructional and activity areas shall be
accessible by corridors without passing
through another instructional or activity
area.
the corridors are to meet the egress
requirements of applicable codes.
stairs, ramps, and elevators are included
under the corridor category.
it is recommended that stairs in multi-story
buildings not be enclosed unless required
by code. However, such a design should
not allow students to lean over railings
or put arms/legs through posts. Confirm
railing heights.
OPEN, ACTIVE, TRANSPARENT, LIVELY, SPIRITED
226
EXTERIOR
E-BS-9 /// MECHANICAL / ELECTRICAL SPACE / DECKS
227
capacity/users
based on the size of the program
ancillary spaces
n/a
spatial relationships
accessible for maintenance and repair
access to outside
isolate from main area of building
near loading/receiving area
near custodial area
goals
storage for mechanical and electrical
equipment
activities
space for mechanical and electrical
equipment
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
LEGEND ///
fixed furnishings
n/a
loose furnishings
n/a
E-BS-9 /// MECHANICAL / ELECTRICAL SPACE / DECKS
228
E-BS-10 /// CUSTODIAL EQUIPMENT STORAGE
F3
EXTERIOR
229
size
300 SFcapacity/users3-4 peopleancillary spaces n/aspatial relationshipsaccessible for maintenance and repairaccess to outsideisolate from main area of buildingnear loading/receiving areanear custodial areagoals
storage for custodial equipment and
supplies
activitiesnear custodial workroomnear custodial officedirect access to outdoorsenvironmental considerations
fire rateduniform lighting environmental sound controlelectrical outlets for equipment
LEGEND ///
fi xed furnishings
F3 wall shelving (10’-16’, depth may vary)
(all walls)
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
E-BS-10 /// CUSTODIAL EQUIPMENT STORAGE
230
F3CORRIDOR
E-BS-11 /// CENTRAL STORAGE AREA
231
size
per Ed Spec
capacity/users
3-4 people
ancillary spaces
n/a
spatial relationships
near loading/receiving area
direct access to building circulation
goals
storage of supplies
activities
storage for paper products, utensils,
supplies. etc., to be used throughout the
entire building
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
LEGEND ///
fixed furnishings
F3 wall shelving (26’-32’, depth may vary)
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
E-BS-11 /// CENTRAL STORAGE AREA
232
F73
EXTERIOR
E-BS-12 /// RECEIVING AREA
233
size
150 SF
capacity/users
1-2 people
ancillary spaces
n/a
spatial relationships
near food service spaces
near central storage area
near mechanical room
adjacent to loading dock
goals
area to load and receive supplies and food
activities
delivery of materials and goods to be used
throughout the building
environmental Considerations
uniform lighting
appropriate drainage
hose bib
LEGEND ///
fixed furnishings
F73 loading dock levelers and dock bumpers
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
E-BS-12 /// RECEIVING AREA
234
F102
F103
F115
F7
F74
F19
F14
F75
F14F6F18
F30
E-BS-13 /// ALL GENDER RESTROOM
F76
F120
235
size
65 SF
capacity/users
1 person
ancillary spaces
n/a
spatial relationships
n/a
goals
provide a private bathroom
activities
n/a
environmental considerations
uniform lighting
environmental sound control
moisture- and stain-resistant finishes
adequate exhaust/ventilation
LEGEND ///
fixed furnishings
F6 soap dispenser
F7 towel dispenser
F14 grab bars
F18 mirror
F19 toilet tissue holder
F30 bathrooom sink
F74 coat hook-bathroom accessory
F75 sanitary napkin dispenser
F76 sanitary napkin disposal
F102 toilet
F103 floor drain
F115 hand dryer
F120 floating shelf
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
COMFORTABLE, RELAXING, CALMING, SECURE
E-BS-13 /// SINGLE-USER RESTROOM
236
F103
F19
F75F115 F74
F14 F76 F77
F7
F6
F18
F78
F30
F102
E-BS-14 /// FAMILY RESTROOM
F120
237
size
80 SF
capacity/users
1-2 people
ancillary spaces
n/a
spatial relationships
located in the administrative area, but
accessible to all building occupants
goals
provide a private bathroom for families
activities
personal health and handicap needs for all
building occupants
environmental considerations
uniform lighting
environmental sound control
moisture- and stain-resistant finishes
adequate exhaust/ventilation
LEGEND ///
fixed furnishings
F6 soap dispenser
F7 towel dispenser
F14 grab bars
F18 mirror
F19 toilet tissue holder
F30 bathroom sink
F74 coat hook-bathroom accessory
F75 sanitary napkin dispenser
F76 sanitary napkin disposal
F77 mounted child seat
F78 child changing station
F102 toilet
F103 floor drain
F115 hand dryer
F120 floating shelf
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
WELCOMING, ACCOMMODATING, COMFORTABLE
E-BS-14 /// FAMILY RESTROOM
238
E-BS-16 /// LAUNDRY ROOM
F3
F103
L83 L84
L82
F112
239
size
80 SF
capacity/users
1 person
ancillary spaces
n/a
spatial relationships
near custodial office
near ECE (Pre-K) Academic Areas
goals
laundry services
activities
laundry services
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
secure and lockable door
venting for equipment
plumbing connections for equipment
LEGEND ///
fixed furnishings
F3 wall shelving (10’-16’, depth may vary)
F103 floor drain
F112 laundry sink
loose furnishings
L82 hamper
L83 washer
L84 dryer
see DGS Waste Guidelines for waste bin
sizing and quantities
E-BS-16 /// LAUNDRY ROOM
240
E-BS-17 /// STAFF LOCKER / RESTROOM SUITE
F29
F18
F14
F6
F115F55
F103
F7
F76
F74F50
F19
F102
F30F120
F1.1
241
E-BS-17 /// STAFF LOCKER / RESTROOM SUITE
size
150 SF
capacity/users
1-2 people
ancillary spaces
n/a
spatial relationships
located near administrative area or staff entry
goals
to provide adequate space to staff for their
health needs
activities
personal and health needs for staff
changing clothing
environmental considerations
uniform lighting
environmental sound control
moisture- and stain-resistant finishes
adequate exhaust/ventilation
LEGEND ///
fixed furnishings
F1.1 casework (narrow countertop)
F6 soap dispenser
F7 towel dispenser
F14 grab bars
F18 mirror
F19 toilet tissue holder
F29 ADA shower accessories
F30 bathroom sink
F50 lockers (5-10)
F55 locker bench
F74 coat hook-bathroom accessory
F76 sanitary napkin/tampon disposal
F102 toilet
F103 floor drain
F115 hand dryer
F120 floating shelves
loose furnishings
see DGS Waste Guidelines for waste bin
sizing and quantities
242
E-BS-18 /// ATTIC STOCK STORAGE ROOM
EXTERIOR
F3
243
E-BS-18 /// ATTIC STOCK STORAGE ROOM
size
250 SF
capacity/users
3-4 people
ancillary spaces
n/a
spatial relationships
accessible for maintenance and repair
access to outside if possible
isolate from main area of building
near loading/receiving area
goals
storage for attic stock for repairs/
replacement
activities
storage for attic stock
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
keyed to DGS maintenance
LEGEND ///
fixed furnishings
F3 wall shelving (10’-16’, depth may vary)
(all walls)
loose furnishings
n/a
244
E-BS-19 /// BUILDING MANAGER OFFICE
F5
F89F4
L5
L12
L7
L11
245
E-BS-19 /// BUILDING MANAGER OFFICE
size
75 SF
capacity/users
1 person
ancillary spaces
n/a
spatial relationships
access to corridor
goals
to provide an area to conduct business
activities
scheduling
planning
meetings/teleconference
environmental considerations
uniform lighting
environmental sound control
electrical outlets for equipment
windows to provide natural light, desirable
auditory privacy
LEGEND ///
fixed furnishings
F4 magnetic marker board (6 LF)
F5 tackable wall surface (4 LF)
F89 data drop
coordinate with DCPS on latest IT
infrastructure requirements for data drops,
phones, desktop computers, and fax
loose furnishings
L5 four drawer lateral file cabinet with lateral
dividers
L7 teacher lockable wardrobe (18”x18”)
L11 adjustable height bookshelves
L12 admin workstation and task chair
see DGS Waste Guidelines for waste bin
sizing and quantities
1200 First Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | dcps.dc.gov
EDUCATIONAL SPECIFICATIONS
APPENDIX A
VERSION 2.0
September 2021
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 1 -
DCPS OWNER PROJECT REQUIREMENTS (OPR)
General Notes
• All items included in this document are Basis of Design (BOD) only.
• Substitutions or deviations will be considered on a case by case basis and should be communicated to
DCPS Facility Planning and Design for approval.
• Additionally, deviations from the design specifications made by the contractor must be communicated
to DCPS Facility Planning and Design for approval.
Division 01 – GENERAL REQUIREMENTS
• 01 33 00 SUBMITTAL PROCEDURES
o DCPS shall review the following submittals on a case by case basis:
Door Hardware and Keying
Electronic Access Control
Intrusion Detection
HVAC Controls and Sequencing
Millwork
Plumbing Fixtures
Toilet Accessories
Room Signage
Exterior Signage
FF&E
Kitchen Equipment
DCPS shall work with the Design Team to determine comment periods and process for review.
DCPS’ review of submittals is for reference only, submittals to be confirmed by design team.
• 01 77 00 CLOSEOUT PROCEDURES
o Trainings
All trainings shall be professionally recorded.
• DCPS to confirm additional trainings.
Refer to Division 01 79 00 of the DGS technical specification
o An itemized list of attic stock shall be provided to DCPS to review and approve.
• 01 81 19 INDOOR AIR QUALITY REQUIREMENTS
o Minimum of ten (10) indoor air quality monitoring sensors (BOD: Senseware IAQ) to be included
throughout building.
• 01 91 13 GENERAL COMMISSIONING REQUIREMENTS
o Commissioning agent requirements
The commissioning agent shall:
• Be on the project team in schematic design and review all document milestones.
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 2 -
• DCPS shall receive a copy of all reviews/reports.
• Provide turnover of sample pre-functional and functional checklists during the
schematic design phase.
• Provide a schedule for final commissioning.
Division 02 – EXISTING CONDITIONS
• 02 80 00 FACILITY REMEDIATION (ABATEMENT)
o DCPS/DGS require removal of all hazardous materials in lieu of encapsulation. The contractor
shall receive written approval from DCPS/DGS if a request is being made to encapsulate any
hazardous materials over removal.
Division 03 – CONCRETE
• 03 33 00 ARCHITECTURAL CONCRETE FINISH
o Contractor to specifically note allowance dedicated to ensuring floor flatness.
o Any polish concrete including in projects, DCPS would like to see a site with exact
o Contractor to ensure concrete slab is poured/prepared to receive polish concrete finish –
polished only, not stained and not sealed.
Division 04 – MASONRY
• 04 01 20 CLAY MASONRY RESTORATION AND CLEANING
o Written analysis of existing masonry condition for DCPS to review and determine scope for the
project.
• 04 20 00 UNIT MASONRY
o Provide minimum brick grade and durability (FBS and/or FBX), through-body, etc.
Division 05 – METALS
• 05 52 13 PIPE AND TUBE RAILINGS
o No horizontal guardrails at any location both exterior and interior. Vertical application only
unless written consent from DCPS.
o Stainless Steel or powder coated preferred at handrails and tops of guardrails.
o DCPS shall review all railing heights to determine if railings shall exceed code requirements.
o 48” to be B.O.D. for guardrail height, exceptions must be reviewed and approved by DCPS.
o Stair railings at Elementary Schools and Early Learning Centers to have intermediate child-height
handrail at 24”
Division 06 – WOOD, PLASTICS, AND COMPOSITES
• NOT CURRENTLY USED
Division 07 – THERMAL AND MOISTURE PROTECTION
• NOT CURRENTLY USED
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 3 -
Division 08 – OPENINGS
• 08 11 13 HOLLOW METAL DOORS AND FRAMES
o Standard: 16-gauge frames /18-gauge doors for all locations
o MDF / IDF closets and MEP areas
Gasketed frame and threshold
Preferred to be painted a neutral color and blend in with surrounding corridor
o Double doors in corridors
No center posts
Doors should swing against a wall to allow for magnetic hold opens
• Hold open extensions not preferred
• 08 14 16 FLUSH WOOD DOORS
o Solid core wood doors shall be provided at all interior academic and administration spaces.
o Provide full-lite doors where vision glass is required. Exceptions must be approved by DCPS.
• 08 41 13 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS
o Exterior
Special-Lite Door – FRP/Aluminum Hybrid Doors (SL)
Special-Lite Door – Aluminum Hybrid Doors (SL)
o No glass lites at storage rooms or toilet rooms
• 08 71 00 FINISH HARDWARE
o Lock hardware to be powered by ACS contractor
o Mortise locks or exit devices on exterior doors
All hardwired into the access control system
Include continuous hinges typical
o Mortise locks at classroom doors. Cylindrical locks or exit devices on remaining interior doors.
o Shelter in place / lock down: See Section: 28 10 00 ACCESS CONTROL
o Perimeter doors must be hardwired for access control, interior doors can be wireless
If cylinders are provided they must be Schlage Primus large format interchangeable.
• However, cylinders are not required if the lockset comes equipped with
electronic access control
• Limit the amount of exterior doors with locks. Drive should specify “night latch”
functionality on doors that require exterior access in the case of access control
system failure or on doors that do not warranty access control where keys are
provided. The drive should be for “controlled and audited access” which means
card readers instead of keys.
Electronic access control is the required method of securing the doors. DCPS is willing to
consider exceptions on a case-by-case basis.
If electronic access control is provided, then the hardware must allow for first card
swipe to unlock the door for the duration of the school day and a second card swipe to
reverse the function.
o All other locations
Allegion
• Schlage - NDE and/or LE Series
• Von Duprin – Motorized Latch Retraction Only
Hager
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 4 -
• Motorized Retraction Only
ASSA ABLOY
• 8200 (mortise) and/or 10 Line (cylindrical)
• Sargent – Motorized Latch Retraction Only
• ADA operators
o ADA operators and card readers are to be wall-mounted only. No pedestals.
o All Gender Restroom and Wellness/Lactation Room - Schlage ND40S cylindrical lock with Schlage
B571 occupancy indicator.
o Keying Requirements and Control Systems
One fully populated key box with two copies of all keys and corresponding door
schedule
All door hardware shall be keyed to the DCPS Schlage FSIC standard
o Door Stops
CRL Satin Chrome Floor Mounted Heavy-Duty Door Stop with Hook and Holder
• 08 80 00 GLAZING
o School Guard Glass SG4 (or approved equal) to be at all glazing accessible from the outside (First
Floor exterior, window wells, etc.). The “First Floor” is any floor plane that is directly off the
exterior. SG4 may be provided at different floor elevations when site elevations are not level
throughout.
o Laminated Glass:
To occur at areas up to 18" AFF designated by code and openings adjacent to double
height spaces. DCPS prefers laminated glass at any pane directly adjacent to an exterior
door (for example if you had an exterior door going out to an accessible roof terrace).
Lamination shall occur on side 3 of the glass
o Tempered Glass:
DCPS requires that tempered glass to be provided throughout the school. This is a
safety concern especially at the Middle and High School levels. DCPS is willing to review
specific areas in question should the design team wish to propose areas with non-
tempered glass.
o Sidelights should be provided at all general instructional classroom entrances, self-contained
classrooms, science classrooms, tech labs, art lab, etc.
o Frosted film over windows as needed.
BOD - Decorative Window Film: Llumar NRM PS2
o Operable windows at all classroom and instructional spaces at a minimum, throughout building
preferred. Provide limiters to allow for 4” openings.
Division 09 – FINISHES
• See Appendix B – Finish Guidelines
Division 10 – SPECIALTIES
• 10 11 00 VISUAL DISPLAY UNITS
o Bottom of all boards shall align with Interactive White Board Heights noted below.
o Coordinate height of tack board/tack strips with corridor wainscot.
• 10 11 73 INTERACTIVE WHITE BOARDS
o SMART Board 6000s Series in all instructional spaces (review latest DCPS IT Purchasing Guide)
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 5 -
o Mounting Heights for Interactive Electronic? Device / Magnetic Marker Boards / Tack boards
(bottom of boards to align):
PreK thru 1st Grade – B.O. Board 28” AFF
2nd – 5th Grades – B.O. Board 30” AFF
Middle School / High School – B.O. Board 32” AFF
• 10 14 14 EXTERIOR SIGNAGE
o Provide Outdoor Rules signage at entries – review locations with DCPS
o
o See DCPS signage manual for information on monument signs
• 10 14 23 PANEL SIGNAGE
o All interior building signage shall include raised Room Number only. No other raised or
permanent letter shall be included except for those noted below.
Building service rooms such as Electrical, Mechanical, Data, Storage, etc. can include the
room name.
o Inserts shall be provided for room name and a minimum of one (1) for teacher/staff name.
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 6 -
o Provide "All Gender Signage" as included below
• 10 21 13 TOILET COMPARTMENTS
o High Density Polyethylene (HDPE) bathroom partitions only
• 10 21 23 CUBICLE CURTAINS AND TRACK
o Ensure coordination with light fixtures. Also confirm that track and curtain are included in the
base scope, not FFE.
• 10 26 00 WALL AND DOOR PROTECTION
o Wall protection is required in all corridors with no exceptions. Refer to Appendix B for height
and material information.
o Kick-plates on all single user restrooms
o Kick-plates on high-occupied spaces. Review with DCPS Facilities for any exceptions.
• 10 28 00 TOILET, SHOWER AND CUSTODIAL ACCESSORIES
o Provide soap dispenser and paper towel dispenser at every sink, except as noted below and in
Ed Spec. Coordinate with millwork for functionality and use.
o Soap Dispenser
Shall be bulk foam soap dispenser. Do not provide a dispenser that requires foam
packets. Reservoir to be removeable for easy cleaning.
Please review all dispenser locations with DCPS and ensure that there is enough
clearance to use and replace soap.
Avoid stainless steel interior and finishes.
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 7 -
BOD: Impact ClearVu Bulk Foam Soap Dispenser. Alternate options must be approved by
DCPS.
o Toilet Paper Dispenser
Must accommodate a 9” bulk roll (double preferred)
BOD: Bobrick B-2892
o Paper Towel Dispensers (Located in ECE on-suite restrooms and all classroom sinks)
All Dispensers shall be an 8” roll
Please review all dispenser locations with DCPS and ensure that there is enough
clearance to use and replace paper towel rolls.
BOD: Kimberly Clark H-1131SM
o Hand Dryers (Located in all restrooms except ECE noted above)
BOD: Dyson Airblade V
o Sanitary/Tampon Dispenser
Dispensers to be token-operated and adhere to B23-887, “Expanding Student Access to
Period Products Act of 2020.”
Dispensers to be provided in all multi-user restrooms and student accessed single-user
restrooms in MS and HS.
Provide dispensers in one multi-user restroom and one student access single-user
restroom in ES.
BOD: Bobrick B-3706T (recessed/semi-recessed required in modernizations)
BOD: Bobrick B-2706T (surface mounted acceptable in retrofit applications)
o Mirror
All mirrors to be tempered.
o Changing Table
BOD: Horizontal Stainless Steel Recess Mounted KB110-SSRE
• 10 44 13 FIRE PROTECTION CABINETS
o All fire extinguisher cabinets (and defibrillators if provided) shall be fully recessed where
possible.
DCPS will accept semi-recessed where there are 3-5/8” stud walls
o DCPS/DGS would like to ensure that fire extinguishers are provided in all modernizations even
when a full sprinkler system is included. Besides providing in code required locations, fire
extinguishers shall be provided in all major corridors on each floor.
• 10 51 00 LOCKERS
o Corridor Lockers (student use)
Provide integral combination lock.
• BOD: #1630 Master Lock
Double-tier preferred.
BOD: Guardian Standard 2 Tier
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 8 -
o Student Locker Rooms
Provide integral combination lock
BOD: Invincible II Locker
o Staff Locker
o Provide integral combination lock, with the exception of bike commuting spaces
(unassigned lockers)
BOD: (see corridor lockers above)
Division 11 – EQUIPMENT
• 11 24 23 FALL PROTECTION EQUIPMENT
o Provide at all low-slope roof.
• 11 40 00 FOODSERVICE EQUIPMENT
o See Appendix C – Food & Nutrition Services for more information
• 11 70 00 EDUCATIONAL EQUIPMENT (KILN)
o Kiln – Skutt – 1227-3 (standard) B.O.D.
Division 12 – FURNISHINGS
• 12 24 13 ROLLER WINDOW SHADES
o Required at all exterior windows. No window shades shall be provided on interior glass outside
of those required by DOH.
o Provide motorized shade at windows above one-story high.
o Provide room darkening shadecloth (black-out shades) in locations with a stage and rooms with
projectors (this could be the cafeteria, gymnasium or auditorium depending on the design). See
Ed Spec for further guidance. Review with DCPS.
• 12 36 61 SOLID SURFACING COUNTERTOPS
o At all countertops that include a sink, provide solid surface countertop. P-lam countertops are
acceptable when sinks are not included, but preference is still for solid surface.
Provide a full height tile backsplash at countertops with sinks.
At areas without a sink, a P-lam or solid surface 4” minimum backsplash is acceptable.
o Window sills shall be solid surface only, no laminate.
• 12 48 13 ENTRANCE FLOOR MATS AND FRAMES
o See “Appendix B Finish Guidelines - General Notes” for more details on entrance floor mats.
• 12 93 00 SITE FURNISHINGS
o Provide exterior trash and recycle receptacle
B.O.D. for trash receptacle – DuMor, Inc (474-32VS-BT) – Color: Black
B.O.D. for recycle receptacle – DuMor, Inc (437-32SH) – Color: Coordinate with School
colors
o Locations for trash and recycle receptacle
Provide at all major site amenity areas
No trash compactors for individual trash cans
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 9 -
Division 13 – SPECIAL CONSTRUCTION
• NOT CURRENTLY USED
Division 14 – CONVEYING EQUIPMENT
• 14 21 00 ELECTRIC TRACTION ELEVATORS
o Open to maintenance by non-installing manufacturer
o Provide card reader at each floor in lieu of inside the elevator for access control
• 14 42 00 WHEELCHAIR LIFTS
o Chair lifts should be avoided as best as possible. DCPS will provide written approval for chair lifts
as needed.
Division 21 – FIRE SUPPRESSION
• NOT CURRENTLY USED
Division 22 – PLUMBING
• 22 05 53 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT
o Isolation valves shall be visibly located within the room.
• 22 14 26.13 ROOF DRAINS
o Preference for overflow drains is in-wall scuppers.
• 22 34 00 FUEL-FIRED, DOMESTIC-WATER HEATERS
o Outlet temperatures on the domestic-water heaters shall be monitored through the BAS
system.
• 22 40 00 PLUMBING FIXTURES
o Toilet Seat Heights and Type:
PreK3-PreK4 (on-suite toilets) – floor mounted – 12" AFF
K-1st (on-suite toilets) – wall hung – 15” AFF
All other locations – wall hung – 18” AFF
o Multi-User restrooms – Multi-station Lavatory Unit preferred over single wall hung units
BOD – Bradley Corporation, ELX Series
o Faucets
Multi-User Restrooms
• Chicago Faucets– Metering Faucets – Single Hole Mounting
• Provide manual, not automatic
Single-User Restrooms
• American Standard – Monterrey – Two-Handle Centerset Lav Faucet
• Provide manual, not automatic
Mop Sink Faucet – T&S Brass and Bronze Works – Service Sink Faucet, 4” Wrist Action
o Toilets
PreK3-PreK4 (on-suite toilets) – American Standard – Baby Devoro FloWise/Round Front
Flushometer Toilet
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 10 -
Typical Toilet – American Standard – Elongated Wall Hung Closet Fixture
• Provide manual flush, not automatic
o Flush Valve
PreK3-PreK4 (on-suite toilets) – Sloan Flushometer – 111-1.28
Toilets – Sloan – Manual Exposed Flushometer
Urinals – Sloan – Manual Exposed Flushometer
o Urinals
American Standard – Washbrook Urinal
• 22 42 23 COMMERCIAL SHOWERS, RECEPTORS, AND BASINS
o Preference for non-prefab shower units and basins.
o Coordinate drawings to ensure ADA clearances are met.
o Shower mixing valves shall be fully accessible from inside the shower stall.
o Provide smaller tile size in shower areas.
• 22 47 13 DRINKING FOUNTAINS
o All drinking fountains shall include a bottle filler. Review locations with DCPS
Interior BOD: Elkay Enhanced EZH20 Bottle Filling Station & Versatile Bi-Level ADA
Cooler
Exterior BOD: 10145 Front Approach preferred, 10485WM if wall mounted. Fountains to
include filtration and freeze-resistance.
o Provide drinking fountain at all major corridors.
o Provide exterior drinking fountains at playgrounds and in proximity to outdoor program.
o Provide bubblers in classrooms and “student-centered” support spaces (resource rooms,
makerspace, etc.) per Ed Spec
BOD: Elkay Flexi-Guard Classroom Bubbler
Division 23 – HEATING VENTILATING AND AIR CONDITIONING
Provide the following drawings in the DGS Office
• Laminated 8.5" x 11" MEP equipment schedules with makes and models
• Laminated 24" x 36" MEP floorplans
• Laminated 8.5" x 11" valve schedules with corresponding valve locations
• Laminated 24” x 36” HVAC sequence of operations
LG models are not approved
• 23 05 53 IDENTIFICATION FOR HVAC PIPING, DUCTWORK AND EQUIPMENT
o Equipment labels and tags shall be visibly located within the room.
• 23 09 33 ELECTRIC AND ELECTRONIC CONTROL SYSTEM FOR HVAC
o Anticipated Occupancy Schedules
School Schedule – 8:30 AM to 3:30 PM
Admin Areas/Library/Gym/Cafeteria
• Optimal Start 2 hours before normal start
• Normal Start 8:00 AM
• Optimal Stop 30 minutes before normal stop
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 11 -
• Normal Stop 5:00 PM
Kitchen
• Optimal Start 4:30 AM
• Normal Start 6:30 AM
• Normal Stop 1:30 PM
All Other Areas
• Optimal Start 2 hours before normal start
• Normal Start 30 minutes before first class
• Optimal Stop 30 minutes before normal stop
• Normal Stop 0 minutes after final class
o Thermal Comfort Requirements
Air Conditioning
• Occupied – 73
• Unoccupied – 80
Heating
• Occupied – 69
• Unoccupied – 60
Humidity Range
• 30% to 60% RH
o HVAC System Controls
Controlled centrally from networked BMS work station
• 23 31 13 METAL DUCTS
o Limit the amount of exposed duct work on the roof. Preferably no duct work exposed on the
roof.
• 23 36 00 AIR TERMINAL UNITS
o Preference is to avoid ceiling cassettes.
• 23 82 39 WALL AND CEILING UNIT HEATERS
o Due to vandalism and maintenance, wall unit heaters should be avoided in stairwells. If needed
in stairwells preference is for either in the ceiling or recessed in the wall
Division 25 – INTEGRATED AUTOMATION
• 25 40 02 BUILDING AUTOMATION SYSTEM (BAS)
o Electrical, water and gas meters/services shall allow for remote monitoring
Division 26 – ELECTRICAL
• 26 05 33 RACEWAYS
o In areas with no ceilings (exposed structure), all wire management shall be controlled through
proper raceway trays.
• 26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS
o Electrical and Network Labeling
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 12 -
All electrical outlets, including those in systems furniture, shall be labeled with
corresponding electrical panel and breaker numbers
All network outlets, including those in systems furniture, shall be labeled with the
corresponding closet, patch panel and termination location
HVAC controls cabling shall be yellow
Network cabling shall be blue
Wireless access point cabling shall be orange
• 26 05 73 ELECTRICAL DISTRIBUTION SYSTEM STUDIES
• 26 09 23 LIGHTING CONTROL DEVICES
o Occupant Lighting Control
Controllability by occupants (or lack thereof) to be driven by NZEB, LEED and WELL
considerations.
Dimming capabilities in meeting spaces, presentation spaces, multipurpose rooms and
classrooms
• 26 27 26 WIRING DEVICES
o Exterior outlets
Provide exterior outlets at primary and secondary entrances, playgrounds, programmed
spaces (gardens, outdoor classrooms, etc.) at a minimum. No pedestals.
Outlet covers are not to be lockable. Outlet covers typically provided break easily,
design team to provide outlet cover options.
• 26 32 13 ENGINE GENERATORS
o Generator required on all DCPS modernizations. At a minimum the generator should account
for the following items. Exception to the below list shall be reviewed and approved by DCPS
Facilities:
All emergency lighting
Electrical Lockdown
Security Desk Area
Security panel
Access panel
All receptacles within IT rooms
Split system within all IT rooms
IT Closets (MDF is priority, secondary IDF)
Elevator shaft lighting and receptacles
Elevator car lighting & HVAC
Sump Pumps
Kitchen Freezer (Lighting, heater, alarm, Blower coil, Compressor Rack)
Kitchen Cooler (Lighting, heater, alarm, Blower coil, Compressor Rack)
Health Suite Refrigerator
BMS Workstation
Fire Pump (if needed)
Main Fire Alarm control panel
Generator components (battery heater, service receptacles/lighting, etc.)
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 13 -
• 26 51 00 INTERIOR LIGHTING
o All fixtures shall be LED unless otherwise approved.
o Light Fixtures: Any proposed location identified lower than noted below shall be reviewed and
approved by DCPS Facilities:
For Pendants @ Elementary School - B.O. fixture no lower than 8'-6".
For Pendants @ Middle/High School - B.O. fixture no lower than 9'-0"
o Provide light fixture protection in gymnasiums and multi-purpose spaces.
o Direct-indirect ceiling pendants are preferred in instructional spaces.
o Provide lighting in bathroom and stairs to enable visibility independent of motion-detection.
• 25 56 00 EXTERIOR LIGHTING
o Design team to provide adequate exterior lighting to illuminate common path of travel to and
from buildings.
Division 27 – COMMUNICATIONS
• 27 51 16 PUBLIC ADDRESS SYSTEMS
o PA (Public Address School, Public Address Emergency, Public Address Intruder)
Bogen Quantum Hybrid
• Head end wall mount is preferred over rack mount
• Appropriately sized Quantum pre-built system shall be provided
o QSW24/QSW48/QSW72 etc.
o Include MCTCA Telephone Interface Card
Speakers
• Preference is to have no wall mounted speakers
• Drop ceilings
o Shall be drop in Bogen CSD2X2VRU speakers or equivalent
• General Design Guidance
o Distance between speakers in hallways shall be 3x the height of ceilings
o In stair shafts include one speaker at the topmost elevation
o At each stairway exit, one speaker shall be located within one ceilings
height of the stairway exit door
Call Switch
• Bogen CA15C
Include sufficient design and programming time to coordinate all calls with the school’s
occupancy requirements and exclusions for quiet spaces
• 27 53 13 CLOCK SYSTEMS
o Clocks
Sapling Talk Back Wireless
• Master clock shall be networked for synchronization
• Clocks should be located in a consistent location in classroom spaces.
• 27 53 19 DISTRIBUTED ANTENNA SYSTEM (DAS)
o See link below to the code which addresses the Emergency Responder Radio Coverage since
2015:
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 14 -
http://dcregs.dc.gov/Gateway/RuleHome.aspx?RuleNumber=12-H510
o See link below for requirements of the Public Safety DAS:
https://ouc.dc.gov/page/oucs-public-safety-building-radio-systems-requirements
Division 28 – ELECTRONIC SAFETY AND SECURITY
• Life Safety Systems Installer's Certifications
• Electronic Security Association (ESA) National Training School (NTS) is being used as a benchmark,
other certifications/trainings can be submitted to DCPS for approval
• CCTV Installers
CAT1 + Life Safety Code + Video Systems Technologies
• Intrusion Detection Installers
CAT1 + Life Safety Code + Advanced Intrusion Systems
• Access Control Installers
CAT1 + Life Safety Code + Electronic Access Control
• Fire Alarm Installers
CAT1 + Life Safety Code + Fire Alarm Installation Methods
• 28 05 00 VIDEO SURVEILLANCE SYSTEM
o Axis Network Cameras and Panasonic MonitorCast 4 viewing platform
o Network Camera Models
M3105-LV for IDF and MDF
M3045-V: Indoor nearfield options, e.g. stairwells: M3045-V
M3046-V: Indoor wider-angle options, e.g. small rooms and double stairwells: M3046-V
P3225-V: Hallways and larger spaces: P3225-V
P3225-VE: Exterior doors and near to medium area coverage: P3225-VE
P3225-LVE: Exterior doors and near to medium area coverage with IR: P3225-LVE
P3227-VE / LVE: Larger exterior areas such as playgrounds.: P3227-VE / P3227-LVE
Q3517-VE 9mm / 2mm: Exterior greater area coverage (Depending on coverage
demand)
Q6115-E / Q6115-E: Exterior PTZ (Depending on coverage requirement). PTZ cameras
kept to a minimum.
Q6155-E with Q6000-E: 360-degree Exterior larger space, advanced auto-tracking and
guard-tour for parking spaces
P3708-PVE for 180-degree views were required
Some other camera options will be used in special circumstances such as the P3707-PE,
Q1765-LE, and thermal cameras (Q1941-E, Q1942-E and Q2901-E). These additional
models will be used by guidance of the Gold level partner to accommodate specific
needs at a location.
• 28 10 00 ACCESS CONTROL
o Also see section: 08 71 00 FINISH HARDWARE
o Keying requirement: One Key Tracer 3U 8 Key Panel with prox reader and keypad, power and
network required.
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 15 -
o Shelter in place / lock down: located on all interior doors that are student occupied spaces (i.e.:
Classrooms, Small Groups, Music, etc.). DCPS to review locations with design team for
confirmation.
BOD: Schlage AD300/AD400
Alternative: Allegion LE/NDE
Alternative: Hager HS4
Requirements:
• Instructional spaces shall be able to lock from the inside without opening the
door and entering the corridor
• If an unauthorized person locks a door from the inside there must be a means of
opening the door from the corridor
• BOD shall be a wired system, DCPS requires sign-off if a battery operation
system is proposed
• This can be done via multiple methods (key or card) but the preferred is card
• A lockdown of doors or select doors must be possible from a remote location
within the school. This can be done via a push button, glass break, software on a
computer or a specially designated card/card reader.
• 28 16 00 ACCESS CONTROL AND INSTRUSION DETECTION
o Exterior Axis C3003-E Speakers
o Door Intercoms (main entrance)
Axis A8004-VE (vandal resistance) or Axis I8016-LVE
Grandstream GXV3275
o Kitchen loading
AiPhone JK Series with 3.5" screen and Axis door station. For remote communication
only, remote unlocking functions removed.
o Electronic Access Control
Mercury based systems only
• Acceptable panels are: EP1501, EP1502, MR50, MR52, MR51e, 16In, 16Out
Altronix EFLOW 6NB power supply charger
Altronix LINQ 8PD power distribution module
Altronix Trove2 enclosures with TM2 Mercury backplanes
RS2 Enterprise access control platform only
Panels can be wired using Ethernet or 485 topology
Contractor shall provide no less than 125 programmed credentials via DCPS Custom
credential CardTrax pool.
o Intrusion Detection
DMP (Digital Monitoring Products) XR-550DNL-G
• PIR Dual Tech Bosch or Honeywell
• Graphic Touchscreen Keypad 7800 Series
o Located at school's main entrance and custodian's main point of egress
• Interior 335 Sirens
• Exterior sirens with strobes
DCPS OWNER PROJECT REQUIREMENTS (OPR) - 16 -
Programming
• Security contractor shall program security system with general contractor code
for configuration and testing purposes before turning over the system to DCPS
• 28 18 11 SECURITY ACCESS METAL DETECTORS
o Metal Detectors
The point of contact is Mr. Rich Brown who is the representative for Garrett Metal
Detectors. The model for the metal detector is the 6500i. Rich can be reached on 757-
288-6604; email: pmiusa@cox.net.
• 28 18 13 SECURITY ACCESS X-RAY EQUIPMENT
o VOTI x-ray machine
XR3D-50s / the POC for VOTI is Mr. Jacob Greenbaum. He can be reached via email at
Jacob.greenbaum@votidetection.com or by cell phone at 1-514-816-4546.
• 28 31 11 FIRE ALARM
o Honeywell / Fire-Lite MS addressable control panel
o 2 telephone lines per panel for communication
o All fire alarm wiring shall be run in red conduit, no exceptions
Division 31 – EARTHWORK
• NOT CURRENTLY USED
Division 32 – EXTERIOR IMPROVEMENTS
• 32 14 13 PERMEABLE PAVEMENT
o Not preferred due to maintenance difficulties. If needed to meet LEED or DOEE requirements,
locations and types should be reviewed with DCPS.
• 32 14 43 PERVIOUS CONCRETE PAVEMENT
o Not preferred due to maintenance difficulties. If needed to meet LEED or DOEE requirements,
locations and types should be reviewed with DCPS.
• 32 31 13 CHAIN LINK FENCES
o All fencing shall be coated.
o Chain link fencing is not the preferred fencing type. If proposed, chain link fencing must be
reviewed by DCPS.
• 32 31 19 DECORATIVE METAL FENCES AND GATES
o Two (2’) feet solid panel required at all egress gates centered on panic hardware. Additionally,
welded wire mesh should be added to gate to prevent unwanted exterior access.
• 32 52 00 SYNTHETIC TURF
o DCPS approved turfs include:
Eco Grind (sand + shoegrid)
Hocky Multi (sand only)
Pure Select 2”
Division 33 – UTILITIES
• NOT CURRENTLY USED
1200 First Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | dcps.dc.gov
EDUCATIONAL SPECIFICATIONS
APPENDIX B
VERSION 2.0
September 2021
DCPS FINISH GUIDELINES - 1 -
DCPS FINISH GUIDELINES
General Notes:
The goal of "APPENDIX B - FINISH GUIDELINES" is to provide design teams with DCPS' design priorities and
requirements. Each school should be designed with high design standards in mind which include cleanliness,
durability, longevity, maintenance, and school uniqueness in mind.
A. FLOORING
A.1 The following are not approved floor materials and shall not be installed within DCPS facilities:
Carpet, Terrazzo Tile, Fritz Tile, Linoleum, VCT, Sheet Vinyl, BBT, MCT.
A.2 Area rugs are acceptable in classrooms and library spaces and are included in the FFE package.
A.3 Wood flooring is acceptable, beyond where indicated in specific areas, in restoration cases as
well. For instance, existing wood floors in multi-purpose rooms or classrooms can be refinished
if salvageable.
A.4 All grout color shall be in the medium-to-dark range and approved by DCPS. No white / off-
white / cream color shall be used. Use epoxy grout vs. sanded.
A.5 Recessed Walk-off Mats: preference is a combination of carpet and aluminum rails. Avoid all
carpet and all aluminum option.
A.6 All terrazzo flooring shall be poured-in-place with integral base.
A.7 Flooring listed in order of DCPS preference starting with BOD (Basis of Design). APP ALT
(Approved Alternates) also listed in order of preference and will be considered on a project by
project basis.
B. WALLS
B.1 Paint selection: semi-gloss preferred, needs clarification and input .
B.2 Consider CMU in select locations per breakdown for area/room.
B.3 All Music Rooms need to meet all current code and LEED NRC standards.
C. CEILINGS
C.1 Where pocket condition at windows is required, maintain a minimum 1'-0" set-back from
window for clearance. Maximizing pocket width is preferred for increased daylight. Options
include sloped ceiling, continuous bulkhead, or cloud/floating ceiling.
C.2 Approved standard ceiling types: 2x2 ACT, 2x4 ACT, 2x6 ACT, Gypsum Board.
C.3 The following ceiling types will be reviewed and approved per specific project: wood ceilings,
floating clouds, ACT sizes different from listed in #2, baffles, etc.
C.4 NRC rating is most important, however, aesthetically less texture is preferred.
C.5 Not approved: 4x4 ACT, 2x8 ACT, conceal grid system.
C.6 MDF/IDF/Utility Rooms: No ceilings
DCPS FINISH GUIDELINES - 2 -
C.7 Consider location and quantity of access panels. Where access panels are required, consider
ACT in lieu of GWB. Limit the number of different access panels if possible to three per building.
C.8 All Music Rooms need to meet all current code and LEED NRC standards.
D. LIGHTING
D.1 Avoid low-cost plastic lenses.
D.2 All LED lighting.
D.3 Occupancy sensors required in core academic spaces and offices.
D.4 No fixtures shall be lower than 8'-6" AFF at Elementary Schools and 9'-0" at Middle/High School
D.5 Preference is for pendants in main academic areas where ceiling heights allow.
D.6 Specialized Instruction spaces - adjustable sensory lighting shall be included.
E. BUILT-INS
E.1 No white laminate. Consider long-term durability and cleanability and aesthetics
E.2 All cabinets should be lockable.
E.3 Auditorium seating shall be wood chairs, no upholstery.
E.4 Provide solid surface (or approved equal) countertops at all wet areas as a minimum.
Abbreviations
ACT Acoustical Ceiling Tile
AFF Above Finish Floor
BOD Basis of Design
CMU Concrete Masonry Unit
ES Elementary School
GWB Gypsum Wall Board
HS High School
LVT Luxury Vinyl Tile
MS Middle School
PE Physical Education
RCP Reflected Ceiling Plan
September 2021
OCCUPANCY
BOD Premium Rubber Flooring (tile) BOD High‐impact gypsum board BOD See General Notes BOD
APP.
ALT LVT APP.
ALT Existing masonry, existing plaster APP.
ALT
Majority should be ACT, designated
areas of gypsum board at entry points
acceptable
APP.
ALT
NOTES Kiln Room (for Art) shall be sealed
concrete, no rubber or LVT NOTES
Utilize accent paint color for at least
one wall (avoid all white walls). Ideally
accent wall should be visible from
corridor. CMU not preferred.
NOTES
Preferred access to VAV boxes is in
storage rooms or corridors, not
classrooms
NOTES Dimmable /See General Notes
regarding Self‐Contained spaces
BOD Premium Rubber Flooring or LVT BOD
High‐impact gypsum board. Provide
transparency between welcome center
and lobby/corridor.
BOD BOD
APP.
ALT
APP.
ALT
No additional comments beyond
"General Notes"
APP.
ALT
APP.
ALT
NOTES NOTES
Avoid all white walls in high traffic
areas. CMU not preferred. Consider
public art, graphics or a combination
within the welcome center and main
admin area.
NOTES NOTES
Academic Core
Area
(Classrooms,
Small Group,
Teacher
Collaboration,
etc)
No additional comments beyond
"General Notes"
Admin Spaces No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
FLOORING WALLS CEILINGS LIGHTING
No additional comments beyond
"General Notes"
DCPS FINISH GUIDELINES -3-
OCCUPANCY FLOORING WALLS CEILINGS LIGHTING
BOD Existing wood refinished or LVT BOD High‐impact gypsum board. Acoustical
wall panels BOD BOD
APP.
ALT
APP.
ALT Existing walls APP.
ALT
APP.
ALT
NOTES NOTES Provide black‐out curtains at any
exterior windows. See General Notes NOTES NOTES
BOD Poured Terrazzo BOD High‐impact gypsum board + tile
wainscot (minimum 42‐48" high) BOD BOD
APP.
ALT
Porcelain Tile or Polished Concrete
(select order, new slabs only)
APP.
ALT
Specialty masonry products. Prefer
ceramic tile for wainscot, but will
consider other wall panels such as
wood or metal.
APP.
ALT
APP.
ALT
NOTES
Consider a combination of flooring with
higher cost materials such as poured
terrazzo in select high traffic areas.
NOTES Height and size of tile wainscot will be
reviewed on a project by project basis. NOTES NOTES
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
Auditorium
Corridors
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
DCPS FINISH GUIDELINES -4-
OCCUPANCY FLOORING WALLS CEILINGS LIGHTING
BOD Sealed Concrete BOD Moisture Resistant Gypsum Board with
ceramic tile up to 7'‐0" high BOD Exposed Structure / No Ceiling BOD
APP.
ALT Poured Epoxy Resin or Porcelain Tile APP.
ALT CMU APP.
ALT
APP.
ALT
NOTES No additional comments beyond
"General Notes" NOTES Floor to ceiling tile is preferred, with a
minimum of 7'‐0" high. NOTES NOTES
BOD Poured Terrazzo BOD High‐Impact Gypsum Board + Tile
Wainscot BOD BOD
APP.
ALT
Porcelain Tile or Polished Concrete
(select order, new slabs only)
APP.
ALT CMU APP.
ALT
APP.
ALT
NOTES
Where Gymnasium and Dining spaces
are adjacent and connect, provide
Resilient Athletic Flooring
NOTES Acoustical impacts to adjacent spaces
and within the room is a high priority NOTES No additional comments beyond
"General Notes" NOTES
Custodial Closet
Acoustical consideration is top priority.
This can be achieved through lay‐in,
clouds, baffles, etc. Reviewed on
project by project level.
Dining No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
DCPS FINISH GUIDELINES -5-
OCCUPANCY FLOORING WALLS CEILINGS LIGHTING
BOD Premium Rubber Floor BOD Medium‐Level Interior Cab Finishes BOD BOD
APP.
ALT LVT APP.
ALT
APP.
ALT
APP.
ALT
NOTES When feasible, match elevator cab floor
to adjacent corridor floor material NOTES NOTES NOTES
BOD Poured Terrazzo + Recessed Walk‐Off
Mat BOD High‐impact gypsum board + tile
wainscot / Storefront Systems BOD BOD
APP.
ALT
Porcelain Tile or Polished Concrete
(select order, new slabs only)
APP.
ALT
Specialty masonry products. Prefer
ceramic tile for wainscot, but will
consider other wall panels such as
wood or metal.
APP.
ALT
APP.
ALT
NOTES Provide recessed walk‐off mats at entry
vestibule and any secondary vestibules. NOTES No additional comments beyond
"General Notes " NOTES NOTES
No additional comments beyond
"General Notes"
Entrances/
Vestibules/
Lobby
Elevator No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
DCPS FINISH GUIDELINES -6-
OCCUPANCY FLOORING WALLS CEILINGS LIGHTING
BOD Wood Floor (MS & HS Only) / Resilient
Athletic Flooring (ES) BOD Ground‐face CMU BOD
Exposed Structure / No Ceiling.
Acoustical Decking preferred in new
construction.
BOD
APP.
ALT
Where Gymnasium and Dining spaces
are adjacent and connect, additional
consideration should be provided for
the flooring to allow for both PE and
dining to function
APP.
ALT
Painted CMU, High‐Impact Gypsum
Board
APP.
ALT
APP.
ALT
NOTES No additional comments beyond
"General Notes" NOTES
Acoustical impacts to adjacent spaces
and within the room is a high priority.
Provide as many wall pads as possible
including at columns.
NOTES NOTES
BOD Premium Rubber Flooring BOD High‐impact gypsum board BOD ACT BOD
APP.
ALT LVT APP.
ALT
APP.
ALT
No additional comments beyond
"General Notes"
APP.
ALT
NOTES
Cleanability and slip‐resistance shall be
considered when selecting tile. Too
much texture makes it difficult to keep
clean.
NOTES NOTES
No Gypsum Bulkheads unless approved
on case by case basis. Curtain track
should be included in base bid and
shown on RCP.
NOTES Ensure lighting does not interfere with
ceiling hung curtains
No additional comments beyond
"General Notes"
Health Services
Gymnasium No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
DCPS FINISH GUIDELINES -7-
OCCUPANCY FLOORING WALLS CEILINGS LIGHTING
BOD Poured epoxy flooring with integral
base BOD CMU / Ceramic Tile BOD Vinyl Coated ACT BOD
APP.
ALT
Industrial quality rolled floor (i.e.: Altro
Atlas 40 or Altro Stronghold 30)
APP.
ALT
No additional comments beyond
"General Notes"
APP.
ALT
No additional comments beyond
"General Notes"
APP.
ALT
NOTES Cleanability and slip‐resistance shall be
considered when selecting. NOTES
Floor to ceiling tile is preferred, with a
minimum of 6'‐0" high. If tile is provided
to 6'‐0" high, provide FRP above and
extend to ceiling. Provide stainless steel
panels as required per cooking
equipment
NOTES Soil Resistance, Scrubability,
Washability NOTES
BOD Premium Rubber Flooring BOD High‐impact gypsum board BOD BOD
APP.
ALT LVT APP.
ALT
No additional comments beyond
"General Notes"
APP.
ALT
APP.
ALT
NOTES Minimum of two (2) area rugs at ES.
See General Notes NOTES
Masonry walls not approved, existing
masonry walls to remain shall be furred
out.
NOTES NOTES Dimmable
Kitchen No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
Library
DCPS FINISH GUIDELINES -8-
OCCUPANCY FLOORING WALLS CEILINGS LIGHTING
BOD Porcelain Tile BOD
Moisture Resistant gypsum board +
ceramic or porcelain wall tile. HDPE for
partition types.
BOD ACT (vinyl coated) or GWB if no more
than one access panels is required. BOD
APP.
ALT Poured Epoxy Resin APP.
ALT
No additional comments beyond
"General Notes"
APP.
ALT
APP.
ALT
NOTES
Cleanability and slip‐resistance shall be
considered when selecting tile. Too
much texture makes it difficult to keep
clean.
NOTES
Floor to ceiling tile is preferred on all
walls, with a minimum of 6'‐0" high. At
a minimum provide tile on all wet walls.
Any exterior windows require opaque
glazing or translucent film for entire
window.
NOTES NOTES
BOD Wood BOD High‐impact gypsum board. BOD BOD
APP.
ALT LVT APP.
ALT
No additional comments beyond
"General Notes"
APP.
ALT
APP.
ALT
NOTES
For performing arts school, a more
traditional mailable and paintable stage
floor shall be considered
NOTES Provide black‐out curtains at any
exterior windows. See General Notes NOTES NOTES
BOD
Landings: Continuation of corridor
flooring /mid‐landing continuation of
riser and tread material Risers &
Treads: Poured epoxy resin
BOD CMU BOD BOD
Stage No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
Restroom
DCPS FINISH GUIDELINES -9-
OCCUPANCY FLOORING WALLS CEILINGS LIGHTING
APP.
ALT Risers & Tread: Premium Rubber Tile APP.
ALT
High‐impact gypsum board with
minimum of 4'‐0" high tile wainscot
APP.
ALT
APP.
ALT
NOTES
Exit Landing: Walk‐off mat. For specialty
stairs preference is terrazzo tile or
porcelain tile.
NOTES
Consider high gloss for tile. No
horizontal guardrails, only vertical or
panel applications.
NOTES NOTES
BOD Sealed Concrete BOD High‐impact gypsum board BOD No Ceiling BOD
APP.
ALT
Premium Rubber Flooring, Poured
Epoxy Resin, or Porcelain Tile
APP.
ALT
No additional comments beyond
"General Notes"
APP.
ALT
APP.
ALT
NOTES No additional comments beyond
"General Notes" NOTES Provide adequate outlets for AV/IT,
Laptop storage, etc. NOTES NOTES
No additional comments beyond
"General Notes"
Storage Room /
Electrical Room
(IDF‐MDF)
No additional comments beyond
"General Notes"
No additional comments beyond
"General Notes"
Stairwells No additional comments beyond
"General Notes"
DCPS FINISH GUIDELINES -10-
1200 Fi rs t Street, NE | W as h i ngton, DC 20002 | T 202.442.5885 | F 202.442.5026 | d c p s .dc.gov
EDUCATIONAL SPECIFICATIONS
APPENDIX C
VERSION 3.0
October 6, 2021
DCPS DEPARTMENT ONE-PAGERS
-1-
DCPS DEPARTMENT ONE-PAGERS
TABLE OF CONTENTS
A - DATA / IT
B - EARLY CHILDHOOD EDUCATION
C - FOOD AND NUTRITION SERVICES
D - HEALTH AND PHYSICAL EDUCATION
E - LIBRARY PROGRAMS
F - OPERATIONS
G - SECURITY
H - SITE AND PLANTING DESIGN
I - VISUAL AND PERFORMING ARTS
J - TRAFFIC GARDENS
K- CUSTODIAL EQUIPMENT
L - TEACHING KITCHEN
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
A. DATA/IT
DCPS DATA / IT
A-1
A: DATA / IT
General Notes
For specific model numbers for interactive boards, panels, copiers, and other equipment, please refer to
Appendix A – Owner Project Requirements. Refer to Educational Specifications for additional information on
locations and quantities. Specific device count will be verified and confirmed for each school by DCPS based on
the table below.
1. Copier Locations
1A. Locations and type of copier should be confirmed with each school as they require specific
outlet configuration and school input.
2. OCTO-DC Net Standards
2A. Reference - https://dcnet.dc.gov/publication/dc-net-structured-cabling-standards
3. DCPS IT Guidelines/Count by Room
Room Type Technology Quantity Notes
Admin Suite/Welcome Center Desk Phone 3 3 phones
Admin Suite/Welcome Center Desktop - Admin 2 2 desktops
Admin Suite/Welcome Center Network Drops 7 7 drops
Cafeteria Network Drops 10 POS, Clock, AP for Wifi
Classroom K-12 Desk Phone 1
Classroom K-12 Desktop - Student 3
Classroom K-12 Network Drops 5
PA system, projection system, teacher
workstation, 2 for wireless access points,
1 for student machines
Classroom Pre-K Desk Phone 1
Classroom Pre-K Network Drops 5
Computer Lab Desk Phone 1
Computer Lab Desktop - Student 30
Computer Lab Network Drops 34
At least one peripheral computer lab with
drops for 30 machines; more for larger
schools to accommodate hardwired
online testing rotations
Conference Room Conference Phone 1
Health Suite Desk Phone 1
Health Suite Desktop - Admin 1
DCPS DATA / IT
A-2
Health Suite Fax Machine 1
Health Suite Network Drops 2
Janitorial Suite Desk Phone 1
Janitorial Suite Desktop - Admin 2
Janitorial Suite Network Drops 4
Kitchen Desk Phone 1
Kitchen Desktop - Admin 3 For database computer
Kitchen Network Drops 4 database computer, Point of Sale (POS),
kiosk
Large Staff Office (2 Phones) Desk Phone 2
Library Media Center Desktop - Admin 1 All-In-One model
Library Media Center Desktop - Student 2 All-In-One model
Library Media Center Laptop - Student 30 In addition to laptops for enrollment
Library Media Center Network Drops 8
Library Media Center/Maker Space Mobile Carts 1 In addition to carts for 3:1 enrollment
Multi-Purpose Room Network Drops 8
Office Desk Phone 1
Parent Resource Center Desktop - Student 3
Resource /SpEd/Intervention (1/2
Classroom) Desk Phone 1
Resource /SpEd/Intervention (1/2
Classroom) Desktop - Student 1
School Laptop - Teacher
1:1 on
Count DC
Staff
Windows-based; not custodians,
welcome center admin, kitchen, health
Security Room Desk Phone 1
Security Room Desktop - Admin 1 All-In-One model
Security Room Network Drops 1
Teacher Workroom Fax Machine 1
Teacher Workroom Network Drops 4
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
B. EARLY CHILDHOOD EDUCATION
DCPS EARLY CHILDHOOD EDUCATION
B-1
B: Early Childhood Education (ECE) – Infant and Toddler (0-3)
General Notes
The guidelines below are related to Environmental Health & Safety and Health & Outdoor Learning in
Infant/Toddler/Preschool learning spaces.
1. Classroom/Instructional Space Requirements – Infant/Toddler only
1A. Nap Space (Infant and Toddler only)
• Nap space can be located within the infant and toddler room. Utilizing the nap room space
required (225 ft2), the required ratios, and 45 ft2 per child, an infant room must have a
minimum of 585 ft2. A young toddler room does not require the nap room so must have a
minimum of 360 ft2. An older toddler room can have up to 12 children so requires a
minimum of 540 ft2.
o DCMR Title 5-A, Chapter 1, 126.14: A licenses shall provide each enrolled child in
a full-day program with an individual crib or cot and ensure that crib areas are
sufficiently separate from play space to prevent access to sleeping areas by
children at play.
o DCMR Title 5-A, Chapter 1, 126.15: A licensee shall ensure that each crib is
placed at least two (2) feet apart from any other crib, at least two (2) feet from
any windows, and two (2) feet from any radiators. The two (2) feet of separation
required by this provision shall be measured on all sides of each crib.
o NAEYC 9.A.05.a: The indoor environment is designed so staff can supervise
children by sign and sound at all times without relying on artificial monitoring
devices.
o NAEYC 9.A.14.a: Adults have a comfortable place to sit, hold, and feed infants.
o NAEYC 9.A.14.b: Staff place rocking chairs and glider chairs in locations that will
avoid injury to children who may be on the floor.
• DAP Guidance: Ideally, nap spaces should be separated by a half wall so as to
provide compliance with the “sufficiently separate” part of the regulation in the
safest way possible. That nap space should provide adequate space for 8 cribs with
floor space for a teacher to maneuver between cribs and a glider (rocking chair) for
soothing infants to sleep. That translates to approximately 225 ft2 for the nap room.
NAP ROOM
DCPS EARLY CHILDHOOD EDUCATION
B-2
1B. Diapering, Toileting Areas, and Hand Sinks (Infant and Toddler only)
• Provide at least one (1) changing table for every ten (10) children that are not independently
using toilet facilities, based on the license capacity of the facility (OSSE requirements for any
additional information). Changing tables should be built in.
o DCMR Title 5-A, Chapter 1, 123.7: A licensee shall ensure that changing tables have
impervious, nonabsorbent, smooth surfaces that do not trap soil and are easily
disinfected, are sturdy and stable to prevent tipping over, are at a convenient height for
use by facility staff, and are equipped with railings or barriers.
o NAEYC 9.A.01.a: Equipment and furnishings for diaper changing and changing soiled
underwear or other clothing are located away from food preparation areas.
o NAEYC 9.A.01.b: Hand-washing sinks are within arm’s length of diaper changing tables.
• (Toddler only) Provide at least one (1) flush toilet and one (1) sink for every ten (10) children
(OSSE requirements for any additional information)
• There must be two hand-washing sinks for adults which are separate from one another – one
for toileting, diapering, and first aid hand washing and one for food prep and all other hand
washing
• Provide waste receptacles that have a hands-free opening mechanism
• Install finger-pinch protection devices on doors, cupboards, cabinets, and gates that are
accessible to children (except on doors, cupboards, cabinets, and gates that are fully closed and
locked)
1C. Casework/Built-in Shelving (Infant and Toddler only)
• Built-ins are ideal for spaces with very young children as it lessens the pieces of furniture in the
space that need bolting and, in most cases, better utilizes wall space
• Provide a minimum of two tack boards with wooden borders in each classroom-as well as
several in the hallways or entry areas
• Provide lockable cabinets to store food, cleaning supplies, children’s supplies, etc.
• Ensure there is a lockable closet to secure toys and materials not currently in use and staff
belongings (NAEYC 9.C.02.c: The work environment includes a secure place for staff to store
their personal belongings.)
2. Interior Space Needs (Health and Outdoor Space)
2A. Adult staff spaces
• DCMR Title 5-A, Chapter 1, 123.2: A center shall provide bathroom facilities for use by adults
separate from those used by children / NAEYC 9.C.02.b: The work environment includes an
adult-sized bathroom.
• NAEYC 9.C.02.a: The work environment includes a place for adults to take a break from children
/ NAEYC 9.C.02.b: The work environment includes an administrative area for planning or
preparing materials that is separated from the children’s areas.
2B. Indoor play space
• Consider appropriate classroom space and indoor play space (in the event of inclement
weather) to allow children daily opportunities for physical activity
.
DCPS EARLY CHILDHOOD EDUCATION
B-3
3. Exterior Space Needs (Health and Outdoor Space)
3A. Exits
• DCMR Title 5-A, Chapter 1, 163.3: Children under the age of two (2) years, or non-
ambulatory children, may only occupy Center space that is on street level; has two (2)
means of egress; and if the means of egress involve steps has ramps in place to enable staff
to put children in evacuation cribs or flat strollers to roll them out in the event of an
emergency, unless the lack of a ramp at any means of egress has been approved by FEMS.
3B. Playground
• Location and Equipment
o Play spaces shall be equipped with signage indicating the appropriate age group for
use
o DCMR Title 5-A, Chapter 1, 163.6: Child Development Centers serving infants,
toddlers, or preschoolers shall provide suitable age-appropriate outdoor play space.
This play space shall be in an enclosed area, including yard or playground, on the
Facility’s premises.
o DAP Guidance: low climbing structures, sensory walls, grassy areas (no swings)
• Playground Square Footage
o NAEYC 9.B.04.a: Provide at least 75 square feet of outside play space for each child
playing outside at any one time. The total amount of required play space is based on a
maximum of one-third of enrolled students outside at one time.
• Playground Enclosure and Exits
o DCMR Title 5-A, Chapter 1, 125.6: Provide ability to enclose the outdoor play space with
a fence or natural barrier that shall be at least 42” high with a space no larger than three
and one-half (3½) inches between its bottom edge and the ground, and designed to
prevent climbing.
o DCMR Title 5-A, Chapter 1, 125.7: Provide at least two (2) exits from each outdoor play
space. At least one of these exits shall be remote from the facility buildings.
o DCMR Title 5-A, Chapter 1, 125.8: All outdoor gates have positive self-latching closure
mechanisms that are at least four (4) feet off the ground or constructed in a manner so
that they cannot be opened by a preschool-age child.
3C. Outdoor space for a garden (desired)
• Also refer to “Site and Plantings”
4. Environmental Health and Safety
4A. Outlets
• Consider outlet locations to ensure student safety
• Consider installing self-closing electrical outlet covers for child-proofing
DCPS EARLY CHILDHOOD EDUCATION
B-4
4B. Windows
• Limit the exit opening accessible to children to less than four-six inches, or be otherwise
protected with guards that prevent exit by a child, but that do not block outdoor light
• Provide screens
• Ensure that strings and cords are not accessible to children
4C. Access to Outdoors
• Provide direct access from each classroom to the corridor that has easy and direct access to
the outside
• Provide direct access to the outside from each classroom only if the direct access is to a
secured courtyard
4D. Levels of Illumination
• Natural lighting should be provided in rooms where children work and play for more than
two hours at a time
o Wherever possible, windows installed at child’s eye level should be provided to
introduce natural lighting
o All areas of the facility should have glare-free natural and/or artificial lighting that
provides adequate illumination and comfort for facility activities
DCPS EARLY CHILDHOOD EDUCATION
B-5
B: Early Childhood Education (ECE) – PreK3 and PreK4
General Notes
The guidelines below are related to Environmental Health & Safety and Health & Outdoor Learning in PK3 and
PK4 learning spaces.
1. Classroom/Instructional Space Requirements (Pre-K)
1A. Toileting and Hand Sinks
• Ensure teacher and paraprofessional can easily maintain visual and auditory supervision of
restroom at all times.
o Children in PK3 and PK4 should never be alone behind a closed door
o Stall doors should be low to allow for easy sight supervision
• Provide at least one (1) flush toilet and one (1) sink for every ten (10) children.
o An en-suite restroom attached to one classroom should have 2 child-sized toilets
o A jack-and-jill restroom attached to two classrooms should have 4 child-sized toilets
o Child-sized sinks are used for toothbrushing and handwashing. Hardware should be
accessible to children to operate independently (Head Start 1302.43)
Jack-and-Jill restrooms (accessible by two classrooms)
1B. Space for family style meals (FSM)
• Lunch time is considered an instructional part of the day. Children enjoy lunch in their
classrooms while conversing with each other and with adults. Children practice motor skills by
passing food to each other and serving themselves.
o Flat counter space where teachers can place containers of food to be served
o Group tables where children can sit together, with adults, to have conversations during
meal times. Reference: Head Start Program Performance Standard 1302.31(e)(2)
1. Casework/Built-ins
• Wall space:
o 1 smart board
o Magnetic white boards (PK teachers rely on free-standing white board teaching easels)
o Tack/bulletin boards should be installed in classroom (at least two for teacher
information/child work and at least one near entrance for parent information) and in
hallways
o Neutral color schemes (white, beiges, and light grays)
o “Overstimulation and excited behavior can result from the overuse of a strong
color scheme. The predominant color above the level of the wainscot should be
neutral. Stronger, more vivid colors may be applied on one wall in corridors and
DCPS EARLY CHILDHOOD EDUCATION
B-6
along
the rear walls of classrooms (opposite windows). Bear in mind that children’s
clothing is usually much more colorful than that of adults, and their toys and art
add a great deal of color to the environment. Too little color is better than too
much in an environment where children will spend a great deal of time.” (Head
Start Design Guide, page 114)
• Built-ins should be avoided, except coat cubbies
o Teachers in Pre-K need to be able to regularly reconfigure the furniture in their
classrooms to accommodate new study topics that begin every 8 weeks
o Low, free standing shelves are used to create separate learning centers,
oftentimes by arranging shelves into “triads”
o Coat cubbies should be located against walls to avoid creating any supervision
challenges
o Avoid installing cubbies in a u-shape, or in parallel rows, because this
creates areas of the room where children cannot be easily seen
o
o There should be space to easily label each coat cubby with a child’s name and/or photo.
2. Interior Space Needs (Pre-K)
2A. Bathroom facilities for adults (DCMR Title 5-A, Chapter 1, 123.2: A center shall provide bathroom
facilities for use by adults separate from those used by children / NAEYC 9.C.02.b: The work
environment includes an adult-sized bathroom.
2B. Break area for adults (NAEYC 9.C.02.a: The work environment includes a place for adults to take a
break from children / NAEYC 9.C.02.b: The work environment includes an administrative area for
planning or preparing materials that is separated from the children’s areas.
2C. Consider appropriate classroom space and indoor play space (in the event of inclement weather) to
allow children daily opportunities for physical activity.
3. Exterior Space Needs (Health and Outdoor Space)
3A. Square footage
• An outdoor play area for PK children must have, at minimum, 75 square feet of outdoor space
per child
• The Head Start Performance Standards, 45 CFR 1304.53(a)(5), provide that there must be at
least 75 square feet of usable outdoor play space per child.
o Best Practice: The outdoor play space should be divided, with each outdoor area having
no dimension less than 8.1 feet and a minimum size not less than 1,205 square feet. At
least 50 percent of the outdoor play space must be exposed to sunlight at any given
time during hours of operation. There must be shade in the outdoor play space provided
by planting, gazebos, umbrellas or other similar elements offering. When play space
cannot meet these criteria, the center should provide access to alternate play areas for
developing large-muscle skills. This alternate area may include, but is not limited to, an
open courtyard or an outdoor space, such as a nearby public park, if permitted by state,
tribal, and local licensing requirements.
DCPS EARLY CHILDHOOD EDUCATION
B-7
4.
Environmental Health and Safety
4A. Outlets
• Consider outlet locations to ensure student safety
• Consider installing self-closing electrical outlet covers for child-proofing
4B. Windows
• If the window opening is accessible to children, it may not open more than 4-6 inches or it must
be otherwise protected with guards that prevent exit by a child, but that do not block outdoor
light
• Provide screens
• Ensure that strings and cords are not accessible to children
4C. Access to Outdoors
• Provide direct access from each classroom to the corridor that has easy and direct access to the
outside
• Provide direct access to the outside from each classroom only if the direct access is to a secured
courtyard
4D. Levels of Illumination
• Natural lighting should be provided in rooms where children work and play for more than two
hours at a time
o Wherever possible, windows installed at child’s eye level should be provided to
introduce natural lighting
o All areas of the facility should have glare-free natural and/or artificial lighting that
provides adequate illumination and comfort for facility activities
4. Furniture
4A. Pre-K classrooms should be designed primarily for use by children with very limited
“teacher space”. If teacher desks are present, they should be no longer than 48”.
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
C. FOOD AND NUTRITION SERVICES
DCPS FOOD AND NUTRITION SERVICES
C-1
C: FOOD AND NUTRITION SERVICES
1. Kitchen Design
1A. Serving Line
• Serving line should be placed such that it can be secured and closed off after breakfast and
lunch activities are completed, from the rest of the dining space
• Doors are preferred over over-head coiling door for accessing the serving line
o A door for in and one for out of the serving line shall be provided--Glazing between
the doors is preferred for good visibility into the serving line
1B. Prep Items
• Walk-in Freezer and Coolers shall be included on the generator
• No door is needed between food prep and ware washing, minimum 42” opening only
1C. Finishes
• Floors- rolled, heat sealed- (except for Walk-ins)
• Walls- tile, color keyed to accent school colors
2. Dining Space
2A. Cafeteria Seating
• Provide a variety of table sizes and types when possible
• A combination of round tables with built-in bench and round with loose chairs are
preferred; rectangular tables with built-in bench are acceptable
• Ensure minimum ADA quantities are provided at tables
2B. Trash and Recyling Locations
• Do not provide built-in/custom trash and recycling locations
• Trash/Recycling/Organics (Compost) cans should be dispersed throughout the space
3. Kitchen Equipment and Accessories
3A. Standard Equipment
• Blender
• Convection Oven, Double Stack, Mobile (Gas)
• Convection Steamer, Double Size, (Gas)
• Food Processor, Commercial, Robo Coupe or Waring
• Pass-Thru Heated Cabinet, Mobile (not required to be pass-thru if space does not allow)
• Pass-Thru Refrigerator, Mobile (not required to be pass-thru if space does not allow)
• Range/Oven, Mobile, Oven must be Convection Oven w/fan (Gas)
3B. Serving Line Equipment/Components
• Cashier Counter, Mobile
• Cold Food Counter, Mobile
• Hot Food Counter, Mobile
• Milk cooler, Mobile
DCPS FOOD AND NUTRITION SERVICES
C-2
3C. Standard Kitchen Accessories
• Clean Dishtable
• Combination Pot Washing Sink/Soiled Dishtable
• Condiment Counter, Mobile
• Dish machine
• Dish drying rack, mobile
• Disposal
• Grease Interceptor
• Dunnage Rack
• Fly Fan
• Pan Rack cart, Mobile
• Pot & Pan Rack, Mobile
• Shelving – Metro, commercial, stainless wire, NSF rated
• Two and Three Compartment sinks as required, provide filters at each
• Utility cart, mobile
• Worktable
• Can Opener
• Trash Cans: Slim Jim 32 gallon
4. Delivery Access and Security
4A. Door size/type for deliveries
• Minimum 42” to 48” max in width
• Single door preferred in lieu of double door
• Provide solid door with peep hole
• Provide adequate weather striping and bottom sweep per DOH requirements
4B. Typical Deliveries
• Delivery truck sizes include:
o Full Truck (53’ max) / Van (16’ average “Sprinter”) / Straight Truck (26’ Straight)
• Food produce – 2x per week, 26’ Straight Truck
• Bread – possible 1x per week, 16’ Sprinter Van
• Milk – 2-3 times a week, 26’ Straight Truck
• Dry Foods – 1x or 2x per week depending on volume, up to 53’ full truck
4C. Security
• Provide axis phone from exterior to allow voice and video
• No automatic door release shall be provided. Physical door release by personal is required for
security measures. (See DCPS “Security” one-pager and OPR)
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
D. HEALTH AND PHYSICAL EDUCATION
DCPS HEALTH AND PHYSICAL EDUCATION
D-1
D: HEALTH AND PHYSICAL EDUCATION
Refer to Educational Specifications for additional information
1. General Requirements for All Program Levels
1A. Electrical/Technology Requirements
• Split sound system should be installed at high capacity schools where two PE classes happen
simultaneously (dedicated speaker system to gymnasium side)
• Screen/Presentation capability in Gym
1B. FFE
• Provide Markerboards (as noted in ed spec)
o Locate on opposite sides
o Chalk trays not to be installed
• Provide Tack Board
o Locate inside of Gym near entrance
• Provide non-interrupted white wall or projection screen on backside of murphy stage (if
applicable) for projections
1C. Specialty FFE/Applications
• Climbing Wall: maximize space and locate where possible
• Ideally one 30’-40’ continuous segment is preferred, but two (2) split 20’ segments is
acceptable
• Basketball hoops: retractable and ceiling mounted, not portable unless approved by DCPS
• Volleyball: recessed floor sleeves for poles
• Archery
Provide secure (lockable – NASS.org) storage for bows and arrows in PE Storage
o Motorized archery net (20’ – 25’ wide)
o Target should be 1 meter from net. Then stand up to 15 meters away
2. Elementary Program Level Needs
2A. Gym Floor Striping
• Basketball (DARK color guides) and volleyball (LIGHT color guides)
• Grids 10’ x 10’ grid. (should be light in color; used for instructional/directional purposes)
2B. Bike Program
• Balance Bikes (ECE)
o PreK-3 and PreK-4 = 20 bikes ( https://burley.com/product/my-kick/)
o Provide bike storage space/area/shed near ECE wing or outside
• 2nd Grade Bikes
o 25 w/ pedals (a mix of 16” and 20” bicycles), 5 non-pedal
o https://www.rei.com/product/129551/diamondback-jr-viper-20-boys-bike
o Provide storage solution in close proximity to the gym
DCPS HEALTH AND PHYSICAL EDUCATION
D-2
• Traffic Gardens (Elementary School only)
o Incorporate into Landscape design to support bike program
3. EC / Middle / High School Program Level Needs
3A. Foundational Fitness
• Provide hooks on wall for foundational fitness straps (TRX hooks)
o Hooks must meet needs for straps
o Include in Health Classroom if flexible space is available (all schools should have a
dedicated health room, DCPS has a requirement for grades K-8 of 75minutes per
student per week)
o Depending on size of middle school or EC, there should be multiple spaces to
accommodate students (Grades K-5: PE requirement of 90 mins minimum per week
of PE and Grades 6-8: 135 minutes per week)
DCPS DEPARTMENT ONE -PAGERS
APPENDIX C
E. LIBRARY PROGRAMS
DCPS LIBRARY AND MEDIA SERVICES
E-1
E: Library Programs General Notes Elementary through High School Program Level Needs • Two full classes should be accommodated at any time: o One: one-full class accommodated with tables and chairs and located near interactive whiteboard o Two: one-full class accommodated in a variety of soft seating for reading time • Shelving height accessible for all students
1. Technology 1A. Outlet/Technology Requirements • Electrical access throughout for mobile charging including in workroom/office • Maximize electrical outlets through space to allow for student charging (ie, columns, perimeters, etc) 1B. Opac Catalog Stations • Two (2) student computers dedicated to OPAC searching should be include in the library: one at the circulation desk and the second throughout the LMC space 1C. Devices • Minimum of one district standard interactive board • Dedicated printer station apart from circulation desk • Dedicated two (2) student desktops as noted in 1B • Provide one (1) staff desktops at circulation desk 2. FFE 2A. Circulation Desks • Moderately sized; located in close proximity to entrance/exit • Should be placed with maximum sight lines for the space • Height of the desk should take in to consideration the size of the students as well as all ADA guidelines • A book drop and book cart should be included 2B. Book drops • In addition to the book drop in the circulation desk, a second lockable book drop should be accessible from the hallway outside of the library o A second book cart should be provided to collect the books from the second book drop location 2C. Soft seating • Should be easily cleaned and sized proportional to students • Provide soft seating throughout all spaces (encourages students to read independently and to collaborate)
DCPS LIBRARY AND MEDIA SERVICES
E-2
2D. Marker Boards • Provide in each small group room • Provide minimum of two white boards in reading/learning/circulation area 2E. Mobile furniture and shelving on casters that allows for flexible use of space o Shelving located within the space (not along the perimeter) shall be low shelving (42-48” max) to allow for visibility throughout o Shelving located along perimeter walls can be increased to 5’-0” high if desired and needed to meet book count 3. Space Needs • Lighting appropriate to task with ability to dim separate zones • Visual control throughout
• Areas for small group and large group instruction
• Areas for informal small group interaction • If library extends on multiple floors, provide lockable doors at all entrances/exits • If library extends on multiple floors, providing Conference Room/s at levels others than the main level is acceptable 4. Maker Space Needs • Priority of Maker Space to be on level of reading/circulation 5. Shelving Requirements General Notes When determining type and placement of shelving, consider the following: • Consider shelf height and arrangement to promote maximum visibility of students and accessibility to resources • Freestanding, mobile double-faced stacks placed in rows of 4-6 sections is the preferred stack arrangement o All shelving must have a full back and be fully adjustable with no lip that prevents access to books. • Counter height shelving may be used for picture books, reference books and to create special interest areas
• Shelves should be able to accommodate a variety of formats and heights of books
• School libraries serving young students benefit from front-facing shelving bins for picture books (record album style) to ease browsing and increase agency 5A. Calculating Shelving Dimensions • Shelving is calculated as the maximum capacity of the building X20 books/student • To calculate the linear feet of shelving needed, use the following:
o Picture/thin: 20 books per foot (~25% of collection) o Standard size: 9 books per foot (~75% of collection) o Reference books: 6 books per foot (verify existing collection and accommodate)
DCPS LIBRARY AND MEDIA SERVICES
E-3
o Periodicals: 1 per foot for display purposes (verify existing collection and accommodate) 5B. Shelving Dimensions- Depth • When determining depth of shelving, consider the following: o Use minimum 10-inch shelf depth for standard size books o Use minimum 12-inch shelf depth for picture books, reference books, and periodical and audiovisual storage o Equipment storage will require 18-24-inch shelf depth
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
F. OPERATIONS
DCPS OPERATIONS
F-1
F: OPERATIONS General Notes The following guidelines should be noted during building and site design. Operational Manuals are also referenced below. 1. Custodial closet locations • Minimum 1 per each floor; located near bathrooms • Provide open shelving for supply storage per closet 2. Mop holders/drain locations • Provide standard holders (see Appendix A – OPR) • Provide shelving 3. Toilet Accessories • See Appendix A – OPR 4. Outlets throughout corridors • Locations to be determined by building size • Provide every 25ft-30ft due to limitations in vaccum/cleaning equipment cord lengths 5. Cleaning equipment • Contractor to provide recommendation from flooring sub-contractor based on final floor selection • DCPS Ops team/school Operations staff will review recommendations and confirm desired quantities 6. Exterior signage needs • Signage package to include signage for playgrounds, fields, and public accessed entrances • Digital marquee desired (DCPS is currently in discussions with HPO to standardize the DCPS marquee and create a prototype) 7. Fob count • Provide one (1) for each full-time employee + 10% minimum for projected full-time staff o DCPS to confirm full percentage increase based on projected student enrollment 8. Cell phone lockers • Specific type to be determined by individual school leadership 9. Railings • Interior guardrails that connect one or more floors shall be 48” (this is in lieu of the 42” minimum code requirement) 10. Entry points / Main Entry / Secondary Entry • If secondary entrance is provided, signage is needed (there will be a time when the secondary entrance is closed off and only the primary entrance is used
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
G. SECURITY
DCPS SECURITY
G-1
G: SECURITY
General Notes:
• When a door is forced open or access is unauthorized, the security desk console will receive a
notification of the door being opened and the related camera will pop up
o This notification should be a sound as well as the camera popup
o If equipped with an alarm at the door, this alarm can be silenced from the security desk or from
the door itself by swiping a valid card / credential or using a key
o Every exterior door should be fitted with either dual or DPDT (Double Pole Double Throw) door
contacts so every door can be monitored by the integrated CCTV system
• Door intercoms shall be installed in strategic locations to call through to inside stations at the security
desk, Welcome Center / Admin and kitchen
o The person answering the Doorphone must exercise discretion in determining the potential
visitor before using the phone to remotely unlock the door. (Doors that are remotely unlocked
should only be doors that enter into supervised areas)
o Doorphones are VoIP based and can be configured to follow / forward the call to the inside
station at the command center or any other remote location. In general, door intercoms should
ring to a manned security desk first, then roll over to the Welcome Center second.
o Where school lockdown solutions are installed, the Doorphone will be configured to dial out to
the command center as soon as the lockdown protocol is initiated in order to have “eyes and
ears” at the main entrance. This configuration also provides a means of communication for first
responders to personnel at the command center that is able to view all the cameras inside the
school.
o Door intercoms installed for kitchen deliveries shall be programmed for audio only, no remote
door control.
Definitions
The integrated security system consists of CCTV and Access Control together with Intrusion detection. School
lockdown solutions where installed will also form part of this integrated solution.
1. CCTV (CCTV) Closed Circuit TV provides the recorded and live video coverage of the building and exterior
property
2. Access Control (PACS) Physical Access Control System provides restricted access to the building ensuring
that all exterior doors are locked
3. Intrusion Detection System (IDS) provides security coverage when the building is locked and unoccupied (or
in some cases partially occupied)
DCPS SECURITY
G-2
DCPS Security System and installer specifications
1. CCTV
1A. Server
Performance Criteria:
• Cameras recording in H.264
• Record minimum 45 days motion activated recording
• Record at each camera's maximum resolution (minimum of 1.3Megapixel per camera)
• For multi-server sites system must be configured to be accessed on a single interface
• All sites must be configured to report to the DCPS Security Command Center
• It is the responsibility of the contractor to successfully integrate into Command Center
1B. Cameras- Hardware
Performance Criteria:
• BOD for cameras shall be Axis brand cameras or approved equal
• All cameras must be vandal resistant, PoE and Infra-Red where required
• Camera designs and configurations must be completed by Axis Gold level partners, or
approved equal, to ensure best use of cameras in correct areas to accommodate for all
camera features, analytics and installation practices and guidelines and installation locations
• For Basis of Design of camera models see Appendix A (OPR) specification section 28 05 00
VIDEO SURVEILLANCE SYSTEM
1C. Cameras- Placement/Location
• All exterior doors to be covered by fixed cameras (one camera can cover multiple doors if
the doors are close enough)
• All playgrounds, parking areas and driveway entrances to the school property
• Interior hallways, lobbies, gym, cafeteria, stairwells and other public and circulation areas
• No cameras in classrooms except for Computer labs and libraries
• Laptop and computer storage rooms
• Welcome Center and waiting area
1D. Security Monitors
• Monitors should be provided at the Security desk, Security Office, and Welcome Center
1E. Door Intercoms
• Exterior door intercoms to be provided with sufficient mounting hardware to ensure ease of
access for all users and meet ADA guidelines
• Should be installed only at main entrance, entrance gate, if applicable, and at one (1)
kitchen/delivery entrance unless directed otherwise
DCPS SECURITY
G-3
2. PACS
2A. Door Monitoring and Control
In addition to any access control hardware provided for in the site specification, all exterior
doors need to have alarm contacts on each door slab wired using DPDT door contacts and run to
IDS and PACS Control Panels. This will be used for integration to the CCTV system for door event
notification and recording. Additionally, Card Readers should be installed on all exterior doors.
(Access will be determined with DCPS/school leadership)
▪ Access cards for card readers should be purchased by approved vendor
2B. Access Control panels should be Mercury Security hardware panels (see OPR for
acceptable panels)
2C. Panels can be wired using Ethernet or 485 topology
2D. Power Supplies must consist of Trove 2 or Trove 3 enclosure (See OPR)
Systems need to be configured onto the VoIP platform and route back to the DCPS Security Command Center.
3. Intrusion Hardware
▪ Main intrusion detection control panels must be by DMP model XR-550 with associated power
supply
▪ DMP Panels must be connected to the network on the security VLAN
▪ DMP Panels must be connected to a dedicated phone line and report to DCPS Security
3A. Door locking hardware
• All electrified exit devices need to make use of motorized latch retraction and not solenoid latch
retraction
• All exterior electrified locking devices need to have built in REX switches and built in latch-bolt
monitoring
• PIR / Motion REX’s need to be avoided for door-approach unlocking
• Mag-locks should not be installed, unless approved
• Electronic door strikes are an acceptable option
Certifications
Any contractor working on DCPS CCTV, IDS, PACS needs to hold the following certifications or approved equal.
• ESA CAT1 + Life Safety Code + Video System Technologies (For CCTV)
• ESA CAT1 + Life Safety Code + Electronic Access Control (For PACS)
• ESA CAT1 + Life Safety Code + Advanced Intrusion Systems (For IDS)
• Manufacturer certifications of the systems being installed
• Mercury Based Certification (i.e. RS2, Panasonic MonitorCast, etc)
o Required - all staff are background checked randomly twice per year
DCPS SECURITY
G-4
IT Requirements
o SEE OPR and IT Guidelines
Evacuation Maps
o Design teams shall provide base maps to DCPS Facilities and Emergency Planning & Guidance Unit to
assist in identifying primary and secondary routes. Once routes are determined, the design team shall
create maps for each room. Assistance and final review will be provided by the DCPS Emergency
Planning & Guidance Unit.
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
H. SITE AND PLANTING DESIGN
DCPS SITE AND PLANTING DESIGN
H-1
H: SITE AND PLANTING DESIGN
General Notes
• Ensure DCPS Security reviews doorphone fob plan as it relates to site programming. Consider
playgrounds, sports fields, gardens, staff parking, dumpster routes, morning student gathering,
aftercare, parent drop-offs.
• Line of sight must be maintained from building windows throughout the schoolyard. Avoid “blind spots”
behind vegetation and structures or around corners.
• Aim for full ADA accessibility throughout the site (more than the minimum requirements).
1. Site Access
1A. Fencing
• Solid steel picket fence shall be used for site perimeters
• Fencing should be installed for sports fields and sport courts (for safety) if not located on the
perimeter
• Height depends on zoning, programming, and security requirements
o Review extents, access, and heights with DCPS during design
• Consider tall nets atop fencing for sports fields
• Review fence extents and heights with school leadership
2. Site Elements
2A. Seating Areas
• Design team shall explore multiple seating options based on site configuration and grade
change
• Consider weather (shade v sun) and visibility (line of sight)
• Take advantage of retaining walls for seating opportunities
2B. Shade
• Shade is an important feature for schoolyards for students, caregivers, and classtime- avoid
fabric sails that need to be removed in winter
3. Landscape
3A. Create a defined edge between changes in ground condition (ie from planting bed to grass).
Flush concrete curb is preferred but metal edging is acceptable. Do not create a tripping hazard
with edging.
3B. Avoid oddly shaped, small, fenced, or isolated patches of lawn as it is difficult to mow such
spaces.
3C. Avoid lawn in areas that get concentrated volumes of foot traffic (such as between building
doors and the playground) as the grass will die and become muddy in rain.
3D. When choosing between lawn and artificial turf, consider the amount of use a field will receive
by the school and the neighborhood.
DCPS SITE AND PLANTING DESIGN
H-2
3E. Plantings
• When selecting plants, consider the right plant for the right space; consider shade, views,
adjacent walkways and windows, etc.
• Provide Native plants; adaptive species ok, if not invasive; low maintenance (doesn’t need
heavy pruning, fertilizing, or fussing).
• Include plants with a high biodiversity (attracts birds and other wildlife with food and
shelter).
• Consider edible permaculture where appropriate with garden programming, but ensure that
any fallen fruit will not fall on walkways or other adjacent hardscape
• Avoid plants with thorns (or rosebushes at all); nothing toxic (yews, etc)
• Avoid tall shrubs that present a hiding spot or otherwise compromise site security
• Maximize tree plantings; cluster different height trees (shade and understory) together in
beds rather than spacing them equidistant within lawns. (Tree trunks are prone to damage
from mowers and trimmers)
• Consider depth of mulch and replenishment mulch when designing finish grades. (Mulch
ends up washing over walkways and playgrounds when too much is mounded up over time)
• Plant in drifts (but not monocultures) to make it easy for volunteers/users to recognize what
belongs and what does not.
4. Installation and Turnover
4A. Specify plugs for perennials and decorative grasses, which allows for denser spacing at a lower
cost.
4B. Trees no larger than 2” diameter
4C. Remove tree stakes after one year; include in contract.
4D. Install weed fabric below mulch and/or bound mulch around newly planted specimens to
discourage weed growth during establishment (at least two years)
4E. Establishment watering must be included in the contract; at least through one growing season
4F. DO NOT create mulch volcanoes around tree trunks. Installed trees should sit at a finish grade
that matches its condition before planting. Mulch is intended to keep roots moist, not trunks.
Moisture trapped by mulch will damage a trunk and could lead to an unhealthy or dead tree.
4G. Prepare a binder for turnover to teachers and students (one physical plus digital copies) that
includes a site plan with simplified location key (planting bed 1, 2, etc), plant names (latin and
common), brief descriptions of each plant, general locations that tie to the key, photos of each
plant at mature size, closeup photos of key identifying features (redbuds retain seed pods
throughout winter, etc), and general maintenance required (cut perennials and grasses to the
ground in spring before new stems grow, etc).
DCPS SITE AND PLANTING DESIGN
H-3
4H. Consider including plant signage markers for identification
5. Playgrounds
General Notes
• Include a range of physical motions for student development; climbing, balancing, swinging, spinning,
sliding, running, etc.
• Include opportunities for imaginative and unstructured play.
• Ensure adequate equipment for the school population and programming. For example, one slide is not
sufficient to serve three classrooms of students at one time.
• Rigid freestanding shade structures are preferred (in addition to built-in shade on equipment) unless
adequate shade is thrown by the building or existing adjacent trees. A solar study will be used to
determine shade requirements for each project.
• Inclusive design is critical for all DCPS playgrounds. This includes ADA circulation to/around all features
and multi-user components that allow students to engage socially with differently-abled peers.
Socialization is the most critical feature of inclusive play. Also consider sensory needs and include quiet
passive areas on playgrounds.
5A. Design Process
• Part 1: Through a visioning exercise, the school community / SIT will receive opportunities to
weigh in on desired features, activities, and colors; and review concepts before an
equipment order is placed
o Student engagement is also encouraged to determined desired activities and
components
• Part 2: The landscape architect will work closely with a playground vendor (designated by
DCPS) to create a basis of design
o Vendors offer conceptual design services free of charge as part of their
business model; There is no guarantee that their design will be selected for
the project
o DCPS will review budget with design team and vendor prior to basis of
design created
• Part 3: The school community / SIT will review concepts from 2-3 vendors and provide
feedback on each of the designs
5B. Proposal Submission
• The basis of design will be used to collect bids from three equipment vendors-including the
vendor who created the basis of design
o Two Playgrounds: ECE Playground and Upper Level (5-12yr.old Playground)
• Proposal submissions must include a price for each of the following components or indicate
that a component is not part of their submission price
• Provide as separate line items the purchase, freight, and installation cost for the following:
o Play equipment; Shade structure(s) not integrated into play equipment; Site
furnishings to include benches, trash and recycling receptacles; Safety
surface; Drainage layers beneath safety surface, including stone and pipes;
DCPS SITE AND PLANTING DESIGN
H-4
Field
surface if part of the project; Drainage layers beneath field surface,
including stone and pipes
• Submissions must also include both playground plans (showing fall zones) and 3D renderings
(two version, color and B&W) of the proposed layout
o It is desired that the renderings include human shapes for scale as well
as a summary of the total number of students who can play on the
equipment at a time
5C. Playground Design/Features
• Avoid fine details, complicated patterns, or too many colors in safety surface as the surface
is unlikely to be patched to the same level of complexity or detail, if repatching/replacement
is needed.
• Avoid placing safety surface seams beneath areas of high wear, such as slide landings, below
swings, or around spinning equipment.
• For EPDM surfacing, use light colors to keep the surface cool. Do not include black in top
coat as a way to reduce costs.
• The playground must appeal to a 3 year old and a 12 year old. Scale the equipment
appropriately to account for all ages and levels of risk.
o Provie fence between ECE and 5-12 playground to help protect ECE
during aftercare or recess (although most ECE students want to play on
the 5-12 equipment)
▪ Swings are desired if space allows
o Consider multi-user swings like bowls to maximize the number of
children who can play on a swing at any one time
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
I. VISUAL AND PERFORMING ARTS
DCPS VISUAL AND PERFORMING ARTS
I-1
I: VISUAL AND PERFORMING ARTS
Refer to Educational Specifications for additional information.
1. Visual Arts
1A. Electrical Requirements
• Provide overhead drop-down power reels at all program levels (including Makerspace).
o Elementary Levels: Provide 4-6 power reels in all art spaces, including Makerspaces.
1B. Furniture
• Provide 9’x12’ rug (Elementary Level only)
• Tables should be easily movable
o Elementary School Program level: Provide adjustable tables
o Middle/High School Program levels: Adjustable height tables not required
• Provide adjustable height stools (no castors)
1C. Art Storage
• Provide counter area in Art Storage Room
2. Performing Arts - Music Room
2A. Electrical Requirements
• Provide adequate outlets for Keyboard program (around 25 keyboards per class) - Exact
confirmation to be determined with DCPS but consider mid-height outlets and low-
height outlets for keyboards
• No floor outlets
2B. Storage
• Wenger storage solution should be provided and approved by DCPS
• Wenger storage should be installed within Music Storage Rooms
o Individual locks are not required on Wenger storage when located within storage
rooms
• Music storage for sheet music/materials not required
2C. Furniture
• Provide 9’x12’ rug (Elementary Level only)
3. Performing Arts - Instrumental/Band Room
3A. Storage
• Provide Wenger casework with grille doors (lockable)
3B. Furniture
• No risers
DCPS VISUAL AND PERFORMING ARTS
I-2
4. Performing Arts- Auditorium
4A. Technology Requirements- Middle/High School Program Levels
• Provide mobile control rack with wireless capabilities
• Control rack should connect to Control Room back to the main stage area
4B. Stage
• Provide over-sized (either double door or overhead coiling door) doors for backstage
• Provide lower stage height at Elementary School Program Level (preferred height of 20"
or 24")
• Provide dance bars per DCPS specific direction
4C. Ticket Booth
• Ticket booth not required unless existing or specifically requested
5. Performing Arts- Dance Studio (Middle School / High School Program Level)
5A. Floor Structure Design
• Wooden sprung floor not required unless directed specifically by DCPS (Dance Studio
should be multi-functional and accommodate dance as well as other
PE/Athletic/Performing Arts functions)
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
J. TRAFFIC GARDENS
1
Section I: DCPS Appendix C
Traffic Garden One-Pager
DCPS Traffic Garden Background
Information
A traffic garden is a small-scale traffic-style
network installed outdoors for active learning
and imaginative play. This document informs the
considerations for installing a traffic garden on
elementary school sites. Background information
is provided in this section including:
• Principles behind traffic gardens
• Features and equipment to support
programs and activities
• Best practices for a range of considerations
• Roadway educational elements
General Principles for a Traffic Garden
Traffic Gardens are scaled-down streets
assembled into a continuous network following
real-world roadway configurations and traffic-
style signs and markings. Features and elements
are reduced-size versions of public street
infrastructure that is simplified and sized for
students ages 3-12. They should also be attractive
in their appearance. Color and other artistic
elements can create a mini-world for children.
Traffic gardens are composed of the following key
elements: streets, intersections, sidewalks, and
loose parts.
• Streets and Intersections are designated
through use of striped pavement
markings. Streets connect at various
intersection types: four-way or three-way
intersections or at roundabouts. There
should be a minimum of one intersection
each featuring STOP and YIELD details.
Other markings include crosswalks,
arrows, stop bars, and yield marks.
• Sidewalks: add complexity to user
interaction and can be designated
through striped pavement markings or
painted asphalt.
• Loose parts: refer to reduced-sized road
signs, which should be free-standing
and portable and are to be provided in
conjunction with the installation.
The following considerations should be made to
ensure a complete traffic garden design:
• Accommodation of Devices: Streets,
storage, and assembly areas should
accommodate use by students on foot
or on balance bikes, 16” and 24” two-
wheelers, and/or recumbent trikes.
Streets should be maneuverable for
several riders at a time on these devices
while also accommodating easy turns and
well-spaced intersections; there should
be no square corners or hairpin turns.
Design on streets and spacing should also
consider adult instructors and supervisors
within the traffic garden area.
• Accessibility: Barrier-free layout is
required for students with extra mobility
needs or those using other wheeled
devices (e.g., wheelchair, recumbent
trike).
• Storage: Storage is needed for protection,
security, and orderliness for portable
signs, balance bikes, and other ancillary
items.
Summary of Best Practices
Best practices and other practical considerations
that should be incorporated into traffic garden
design are listed below:
• Environmental: Consider impacts from
overhanging trees and areas prone to ice.
• Safety Buffering & Obstacle Avoidance:
Keep clear space or shy distance between
streets and fencing, walls, public street,
doorways, or structures (6’-9’ distance
if possible) and avoid areas with fixed
objects, corners, protrusions, steps,
and poles. Select a site away from
trash storage or roadway with truck
movements.
2
• Orientation: Integrate traffic gardens with
playground areas, running loops, and
assembly areas while optimizing travel
distances from gym, Pre-K classrooms,
and storage area. Coordinate approaches
to doorways, paths, gates, and storage.
• Comfort: Implement benches and shaded
areas for accompanying adults.
• Gathering: Add color or other identifiers
to surfaces to aid with directing students.
• Wayfinding & Information Support:
Include maps and street names as part of
additional surface features. Add lessons
or instructional cues as additional surface
features. Provide site name, maintenance
directions, and safety instructions.
• Surface: Install streets on hard surfaces.
High-quality asphalt surfaces are the
preferred option although poured in
place rubber surfaces can serve as an
alternative also.
Roadway Educational Elements
Key roadway elements that should be
incorporated into traffic gardens are listed below
and described in more detail in the following
section (Traffic Garden Guidance). These elements
all provide unique educational opportunities for
students.
• Stop Intersection: Intersection featuring
stop bars and STOP word (surface
marked) plus stop signs (portable) on all
approaches.
• Yield Intersection: Intersection featuring
yield markings and yield word (surface
marked) plus yield signs (portable) on all
approaches.
• Roundabout: Single travel lane around
circle, anti-clockwise direction.
Yield markings and yield word on all
approaches.
• Two-way streets: Lane striping and
directional arrows
• One-way streets: Lane striping and
directional arrows, one-way sign
(portable)
• Pedestrian Crossing: Pedestrian crossing
bars (marked at intersection or mid-
block)
• Other markings: Arrows, curb ramps,
medians, islands, bicycle lane symbols
DCPS Traffic Garden Guidance
This section covers recommendations for putting
together traffic gardens. The specific guidance is
calibrated to maintain both layout appearance
and ability of students to bike. Information is
organized into the following sections:
• Specific guidance for traffic garden
network components
• Surface considerations and
recommendations
• Traffic garden color guidelines for paint or
markings
Traffic Garden Network Components
Key elements of a traffic garden are described in
detail on the following pages . Table 1 identifies
primary dimensions for these elements. Some
values are adjustable upwards on a case-by-case
basis. For example, corner radii can be increased
proportionately for applications when streets are
scaled wider for older users. However, in most
cases it will not be possible to use lower values
than recommended due to the already reduced
sizing deployed.
3
Traffic Garden Elements Recommended Dimensions and Spacing
Streets Two-way street or multi-lane segment: 3’-4’ wide travel lanes
One-way street (single through lane): 4’ wide travel lane (minimum)
Intersection Spacing
Intersections with controls: at least 20’ apart
Intersections with no controls: 12’ apart minimum
Crosswalks Crosswalk bar width: 6” with 6” space between bars
Roundabouts
3’-5’ (typical) but can be increased to create a larger roundabout.
Roundabout travel lane width: 4’-5’ (as measured from outside
edge of central circle).
Sidewalks Sidewalk: 2’-3’ wide (typical)
Buffer between travel lane and sidewalk (if present): 2’ wide
Stop Markings ‘STOP’ letter height: 6”
‘STOP’ word width: 21”
Yield Markings
Triangle base: 4”-6”
Triangle height: 1.5 x base dimension
Triangle spacing: 3”-4” apart
‘YIELD’ word width: 24”
Loose Parts (Signs)
Sign head: 10”-12” wide
Sign post: 48” high
Portable base weight:15-25 pounds
Note: Edge of sign base should be positioned a minimum of 1’ clear
of street lane edge or beyond painted sidewalk
Buffer
All ridable and walkable elements should have a shoulder or buffer
of not less than 6’ but preferably up to 9’, between the riding space
and a vertical element such as a wall or fence.
Table 1 Traffic Garden Elements
Streets
Where there is only a single travel lane (such as
for a one-way street segment), the minimum
lane width is wider than where there are two or
more lanes (e.g., two-way street or multi-lane
configuration). Specific dimensions are listed in
Table 1 above.
Intersections
There are different ways to configure intersections
depending on the number of lanes on the
approach as well as what signs and markings
direct users (i.e., controlled) or when signs and
markings are absent (i.e., free-flowing). The
image and recommendations below describe
considerations in intersection design. In general,
the following types of intersections should be
included within a traffic garden network:
• Roundabout/yield controlled (min.1)
• T-intersection /stop/yield/free-flow (min. 1)
• 4-way/free flowing/no controls (no min.)
4
Intersections should have rounded corners
to assist turning movements and incorporate
standard pedestrian striping color conventions
(white painted bars against pavement, evenly
spaced across width of street). Unlike in
real-world intersections, many traffic garden
intersections can be designed to be free flowing
(i.e., with no stop or yield controls).
Crosswalks
Crosswalks can be located at intersections and/
or between intersections at mid-block crossing
locations. Painted crossings add interactions
between those walking and biking. Crosswalks
should have solid white surface ‘ladder’ markings
(i.e., painted bars) across the street width; they
should be aligned with sidewalks and curb ramps.
Painted islands and medians
Painted islands and medians can be incorporated
along traffic garden streets and at intersections.
Islands should be indicated with evenly spaced
hatched stripping lines, and yellow paint should
be used to denote areas separating travel
directions. Circles within roundabouts are a
special type of island that can be painted in a
solid color or decoratively. Sand or a similarly
textured product can be used on median surface
paint or markings to increase traction.
Roundabouts
Roundabouts allow riders to easily change
direction of travel. They can be configured for
approach streets. Each street should have only a
single travel lane entering the roundabout, travel
should be counterclockwise only, and directional
arrows should be included to identify the traffic
flow. Roundabout center circle dimensions can
be increased, but recommended widths are
identified in Table 1 above.
Sidewalks
Sidewalks can be added to traffic gardens to
provide further detail and complexity to streets.
The addition of this element can help teach street
crossing protocol to children and help encourage/
guide students not on bicycles to stay to the
side of the traffic gardens. Curb ramps can also
be represented at sidewalks’ interaction with
crosswalks. These curb ramps should be sized
to match or fit within the width of the sidewalks
and can be indicated through use of red or yellow
solid block of color (Figure 3). Dimensions for
sidewalks are listed in Table 1. There are several
options for representing sidewalks in traffic
gardens, listed below and illustrated in Figure 4.
Figure 1 Intersection
Figure 2 Roundabouts
5
Figure 3 Curb Ramps
Figure 4 Sidewalk Style Options
1. White/gray line parallel to street edge
2. White/gray line parallel to street edge
plus adjacent contrasting background
3. Solid gray as entire sidewalk width plus
adjacent contrasting background
4. Solid contrasting color as entire sidewalk
width
Stop Markings
At intersections, stop markings typically include a
Stop Bar and the word ‘STOP’. STOP word should
be centered within the travel lane and precede
the stop bar (as shown in Figure 5). For traffic
gardens, STOP markings should be used sparingly
to minimize stop/starts for riders. When used,
STOP markings should be used in coordination
with crosswalks on intersection approaches, and
traffic garden functionality can be enhanced
through use of portable small-scale stop signs.
Dimension recommendations for Stop Marking
are included in Table 1.
Yield Markings
Yield markings are used in coordination with
roundabouts and mid-block pedestrian crossings;
they are meant to indicate the point where
riders yield to those already riding. The markings
themselves consist of a row of solid-white
triangles on an approach lane (pointed end of
triangle is opposite the direction of travel) along
with white word ‘YIELD’ which should precede
the triangle yield markings and be centered
in the approach lane. Figure 6 illustrates the
appearance of Yield markings while Table 1 lists
recommended dimensions.
Figure 5 Stop Markings
6
Traffic Garden Signs
Traffic garden education and operations can
be improved using signs within the site. Signs
should be scaled-down versions of typical
MUTCD standard signs, with standard shape and
colors as defined in MUTCD. The following sign
types should be included in traffic gardens and
manufactured at a reduced scale (recommended
sizes noted in the Table 1 Traffic Garden Elements
above). Any additional traffic signs added should
also be scaled-down versions of MUTCD signs.
• Stop sign (R1-1) (1/approach lane at ’stop’
controlled intersection)
• Yield sign (R1-2) (1/approach lane at
roundabout)
• Pedestrian crossing sign (W11-2) (3 x 2 sign
sets, add as pairs)
• White/black regulatory – one way (R6-2),
speed limit (R2-1)
• Railroad crossing sign (R15-1) (optional)
• Roundabout sign (R6-5P) (1/per approach
at roundabout, optional)
Sign heads should be engineer-grade aluminum.
Signs should be firmly affixed to a post that
is contained in a portable base. The base is
weighted to ensure that the sign assembly stays
in place during use and wind conditions. Sign
assembly can feature a wheeled base to assist
with set-up. Otherwise, hand trucks are to be
supplied for moving assembled signs between
traffic garden positions and storage shed.
Note: Letters and numbers below sign are
MUTCD identifiers and are used for ordering
Traffic Garden Striping & Markings
Pavement markings should be highly visible
against the traffic garden surface. Traffic-grade
acrylic paint is recommended (Thermoplastic or
Street Bond are other suitable marking products),
while traffic paint formulations that enhance
nighttime reflectivity are not necessary.
For streets, yellow striping separates travel
directions while white striping separates travel
lanes. Silica sand or other textured products can
be used to add friction on markings’ surface and
prevent slipping. Table 2 outlines appearance and
recommendations for pavement striping within
traffic gardens.
Figure 6 Yield Markings
Figure 7 Traffic Garden Signs
7
Pavement Striping Details
Use traffic-grade acrylic paint products,
formulated for use on the selected surface:
• Centerlines: single or double yellow
lines (solid or dashed), 2” wide (3”
max.) – maintain consistent space
between double centerlines along
length of street
• Single dashed white 2” wide lines
between lanes
• Outside street edges: solid white lines,
2” wide
Other Pavement Markings
Typical arrows: straight ahead, roundabout, left-turn
• Locate centered within lanes
• Use white paint and scaled-down traffic stencils to apply painted arrows
• Size proportionately for lane width
Bike symbol:
• Locate centered within lanes
• Use white paint and scaled-down traffic stencils to apply symbol
• Size proportionately for lane width
Bike box:
• Designated on-street space at head of travel lane used at ‘stop’ controlled intersection only
• Use green paint and include on-street bike symbol (using scaled-down traffic stencil)
• Bike Box Width: should equal that of the approach lanes
• Bike Box Depth: 2-3’
Railroad crossing:
• Add painted railroad crossing at a mid-block
location
• Mark approach lanes in each direction with
large X and two R’s
• Rail track line: 4” width; Rail sleeper bars: 8”
width
• Sleeper bars: extend at least 4”-6” beyond
track on both sides
Other Imaginative Playspaces:
Additional spaces can be utilized to include other real-life and artistic painted elements like building
outlines or trees.
Table2 Traffic Garden Striping
8
Surface Considerations &
Recommendations
In general, a traffic garden should not have any
steep riding surface slopes, and traffic garden
streets should be free of dips. The paved surface
should allow proper drainage of stormwater
and should not have areas of pooling. Special
attention is needed at surface transitions where
adjacent materials may settle at differing rates
over time creating an irregular edge.
Asphalt
The most desirable base material for traffic
garden surfaces is asphalt, as it allows for
smooth and joint-free bicycle riding. Asphalt
most closely resembles the actual physical
surface of streets and trails. Asphalt, as a non-
specialty material, generally has a low overall
cost. Light-duty pavement will be sufficient for
a traffic garden site as long as it has limited
or infrequent vehicle use. The following
considerations should be made to determine
appropriate base course thickness:
Asphalt surface course layer
• (3” minimum thickness)
• Performance of this material assumes
good initial soil conditions and
compaction.
• Thicker asphalt layer needed if poor sub-
grade present
Aggregate base course layer
• (4”-6” thickness)
• Depth thickness assumes good sub-base
underneath and proper compaction.
• Thicker base course layer needed if poor
sub-grade present.
Poured-in-Place Rubber
Another surface that can be used for
traffic gardens is poured-in-place rubber.
This involves a two-layer rubber-urethane
playground surfacing system that is designed,
manufactured, and installed to meet certain
performance standards and criteria. This
material provides cushioning and shock
absorbance. However, this surface type has
higher overall costs (black mix being the least
expensive) and requires additional maintenance
throughout its estimated 10-year lifespan (which
is typically warranted until this time). Surfaces
need to be kept clear or debris to maintain
material integrity. Weather conditions during
installation is especially important to ensure the
product’s lifespan.
The top wear layer/surface binder consists
of granules mixed with a binder to create a
durable even seamless surface. Multiple types
of product materials are available in a wide
range of vibrant colors. The second layer of
the poured-in-place rubber surfacing is the
rubber attenuation layer. This layer is created
from uniform recycled material that is mixed
with binder that holds it in place. The rubber
attenuation layer requires proper compaction of
sub-base below. The base layer for this rubber
surfacing should be an asphalt, concrete or
compacted aggregate stone.
9
Paint Color Shade Usage
White Traffic White
Federal Standard 595
Color FS 17875
Use for: lane striping, between lanes going same direction,
roadway arrows, crosswalk markings, railroad markings,
STOP (word), YIELD (word), stop bar, yield markings.
Yellow Traffic Yellow
Federal Standard 595
Color FS 33538
Use for: center line, island, or median. May be used for curb
ramp color block marking.
Green Bike Lane Green
Pantone 349 c
Use for: bike box, grass buffer between street and sidewalk.
Can also be used in central area of roundabout.
Red Adobe Red or Bus
Lane Red
May be used for curb ramp color block marking.
Gray Mix black and white
to enhance contrast
Use for: sidewalk representation and to cover over existing
markings on asphalt
Blue Handicap Blue
Federal Standard 595
Color FS 15180
Use for: Handicap parking symbols, bodies of water and
streams.
Table 3 Color Guidelines
Traffic Garden Color Guidelines
Colors, their recommended shade, and usage are listed below in Table 3.
10
Available Site Layout Style + Elements
Limited space or no
asphalt
Focus on alternative ideas for adding biking practice and roadway safety elements.
Consider other open space options on school property.
Irregular or small
areas (less than 30’
width)
Focus on creating discrete learning spots:
• Add individual intersections with stop and yield details.
• Include skills-based lesson areas alongside streets.
• Expand into playground spaces to add streets or features.
• Deploy pathways and other student assembly areas.
Long narrow space
(less than 40’ wide
and significantly
longer in one
dimension)
Focus on lengthier street segments:
• Increase mid-block crossings at multiple points along street to add
interactions.
• Add roundabouts at ends to create continuous riding circuit.
• Create mid-way roundabouts (where there are only two approaches).
Circuit around turf
or playground area
(any size)
Focus on creating loop with additional interactions:
• Add intersections at locations where surface space widens.
• Add mid-block crossings to cross over to central area.
• Design for pedestrian cross traffic from turf or playground and provide
roadway yield or stop controls at multiple logical locations.
Medium square-
shaped or
rectangular area
(40’ - 80’ width in
either direction)
Focus on opportunity to create a denser set of streets and intersections:
• Test a range of layouts with a grid of streets.
• Add parallel streets and shorten street segments.
• Shift roundabouts to ends or corners of site to conserve space.
• Optimize overlap with playground areas, pathways, and running tracks.
Large open
square-shaped or
rectangular area
(over 80’ wide or
longer in either
direction)
Focus on opportunity to create a grid of streets and intersections as well as
extended road segments:
• Test many layout options for fit within site.
• Expand layouts by lengthening streets.
• On longer sides of the site, add parallel streets with cross connections.
• Group intersection types to create an instructional area.
• Centralize and increase diameter of roundabouts.
• Create longer practice ride routes/loops for more skilled students.
• Add creative features on longer street segments.
Table 4 Traffic Garden Layout Styles by Site Type
DCPS Traffic Garden Layouts
School outdoor areas range widely in their geometry and available open space. However, traffic garden
layouts are flexible, and it is possible to design them to conform to a wide range of spaces. This section
provides recommendations by site type to assist in coming up with a layout that makes the most of the
available space while still providing for the school program needs.
11
Second Grade Physical Education (PE)
Goals: Biking skills and roadway safety, instill joy of riding a bike
Activities: Community ride
Skills and road safety elements:
• Stop and yield intersections
• Pedestrian crossings
• Traffic signs and markings
• Group instructional areas
• Bike skills challenge areas
Recommended Devices/Equipment
• 16” two-wheel bikes
• 20” two-wheel bikes
• Recumbent trikes
• Staging area for session
• Storage for devices and loose parts
Pre-Kindergarten (PK) balance biking
Goals: Learn how to balance on bike, learn about roadway safety
Activities: PE and everyday outdoor play
Skills and road safety elements:
• Real street features
• Roundabouts, figures of eight and destinations
• Students independently retrieve and return
bike
Recommended Devices/Equipment
• Balance bikes
• Staging area for session
• Place to keep bikes orderly and accessible
• Easy access to equipment
Active outdoor physical area for students
Goals: PK - 5th grade imaginative play, outdoor learning
Activities: After-school programming
Additional play elements:
• Railroad crossings
• Parking spaces
• Community building outlines
• Maps and graphical features
• Sensory or STEM elements
Recommended Devices/Equipment
• 16” two-wheel bikes
• 20” two-wheel bikes
• Larger two-wheel bikes
• Balance bikes
• Recumbent trikes
• Scooters
DCPS Programs Using Traffic Gardens
Traffic Gardens should be incorporated on school grounds to support two distinct age groups and skill
levels while allowing space for active outdoor physical activity. These three program goals should be
considered when designing features within the traffic garden.
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
K. CUSTODIAL EQUIPMENT
DCPS SITE AND PLANTING DESIGN
H-1
H: SITE AND PLANTING DESIGN
General Notes
• Ensure DCPS Security reviews doorphone fob plan as it relates to site programming. Consider
playgrounds, sports fields, gardens, staff parking, dumpster routes, morning student gathering,
aftercare, parent drop-offs.
• Line of sight must be maintained from building windows throughout the schoolyard. Avoid “blind spots”
behind vegetation and structures or around corners.
• Aim for full ADA accessibility throughout the site (more than the minimum requirements).
1. Site Access
1A. Fencing
• Solid steel picket fence shall be used for site perimeters
• Fencing should be installed for sports fields and sport courts (for safety) if not located on the
perimeter
• Height depends on zoning, programming, and security requirements
o Review extents, access, and heights with DCPS during design
• Consider tall nets atop fencing for sports fields
• Review fence extents and heights with school leadership
2. Site Elements
2A. Seating Areas
• Design team shall explore multiple seating options based on site configuration and grade
change
• Consider weather (shade v sun) and visibility (line of sight)
• Take advantage of retaining walls for seating opportunities
2B. Shade
• Shade is an important feature for schoolyards for students, caregivers, and classtime- avoid
fabric sails that need to be removed in winter
3. Landscape
3A. Create a defined edge between changes in ground condition (ie from planting bed to grass).
Flush concrete curb is preferred but metal edging is acceptable. Do not create a tripping hazard
with edging.
3B. Avoid oddly shaped, small, fenced, or isolated patches of lawn as it is difficult to mow such
spaces.
3C. Avoid lawn in areas that get concentrated volumes of foot traffic (such as between building
doors and the playground) as the grass will die and become muddy in rain.
3D. When choosing between lawn and artificial turf, consider the amount of use a field will receive
by the school and the neighborhood.
DCPS SITE AND PLANTING DESIGN
H-2
3E. Plantings
• When selecting plants, consider the right plant for the right space; consider shade, views,
adjacent walkways and windows, etc.
• Provide Native plants; adaptive species ok, if not invasive; low maintenance (doesn’t need
heavy pruning, fertilizing, or fussing).
• Include plants with a high biodiversity (attracts birds and other wildlife with food and
shelter).
• Consider edible permaculture where appropriate with garden programming, but ensure that
any fallen fruit will not fall on walkways or other adjacent hardscape
• Avoid plants with thorns (or rosebushes at all); nothing toxic (yews, etc)
• Avoid tall shrubs that present a hiding spot or otherwise compromise site security
• Maximize tree plantings; cluster different height trees (shade and understory) together in
beds rather than spacing them equidistant within lawns. (Tree trunks are prone to damage
from mowers and trimmers)
• Consider depth of mulch and replenishment mulch when designing finish grades. (Mulch
ends up washing over walkways and playgrounds when too much is mounded up over time)
• Plant in drifts (but not monocultures) to make it easy for volunteers/users to recognize what
belongs and what does not.
4. Installation and Turnover
4A. Specify plugs for perennials and decorative grasses, which allows for denser spacing at a lower
cost.
4B. Trees no larger than 2” diameter
4C. Remove tree stakes after one year; include in contract.
4D. Install weed fabric below mulch and/or bound mulch around newly planted specimens to
discourage weed growth during establishment (at least two years)
4E. Establishment watering must be included in the contract; at least through one growing season
4F. DO NOT create mulch volcanoes around tree trunks. Installed trees should sit at a finish grade
that matches its condition before planting. Mulch is intended to keep roots moist, not trunks.
Moisture trapped by mulch will damage a trunk and could lead to an unhealthy or dead tree.
4G. Prepare a binder for turnover to teachers and students (one physical plus digital copies) that
includes a site plan with simplified location key (planting bed 1, 2, etc), plant names (latin and
common), brief descriptions of each plant, general locations that tie to the key, photos of each
plant at mature size, closeup photos of key identifying features (redbuds retain seed pods
throughout winter, etc), and general maintenance required (cut perennials and grasses to the
ground in spring before new stems grow, etc).
DCPS SITE AND PLANTING DESIGN
H-3
4H. Consider including plant signage markers for identification
5. Playgrounds
General Notes
• Include a range of physical motions for student development; climbing, balancing, swinging, spinning,
sliding, running, etc.
• Include opportunities for imaginative and unstructured play.
• Ensure adequate equipment for the school population and programming. For example, one slide is not
sufficient to serve three classrooms of students at one time.
• Rigid freestanding shade structures are preferred (in addition to built-in shade on equipment) unless
adequate shade is thrown by the building or existing adjacent trees. A solar study will be used to
determine shade requirements for each project.
• Inclusive design is critical for all DCPS playgrounds. This includes ADA circulation to/around all features
and multi-user components that allow students to engage socially with differently-abled peers.
Socialization is the most critical feature of inclusive play. Also consider sensory needs and include quiet
passive areas on playgrounds.
5A. Design Process
• Part 1: Through a visioning exercise, the school community / SIT will receive opportunities to
weigh in on desired features, activities, and colors; and review concepts before an
equipment order is placed
o Student engagement is also encouraged to determined desired activities and
components
• Part 2: The landscape architect will work closely with a playground vendor (designated by
DCPS) to create a basis of design
o Vendors offer conceptual design services free of charge as part of their
business model; There is no guarantee that their design will be selected for
the project
o DCPS will review budget with design team and vendor prior to basis of
design created
• Part 3: The school community / SIT will review concepts from 2-3 vendors and provide
feedback on each of the designs
5B. Proposal Submission
• The basis of design will be used to collect bids from three equipment vendors-including the
vendor who created the basis of design
o Two Playgrounds: ECE Playground and Upper Level (5-12yr.old Playground)
• Proposal submissions must include a price for each of the following components or indicate
that a component is not part of their submission price
• Provide as separate line items the purchase, freight, and installation cost for the following:
o Play equipment; Shade structure(s) not integrated into play equipment; Site
furnishings to include benches, trash and recycling receptacles; Safety
surface; Drainage layers beneath safety surface, including stone and pipes;
DCPS SITE AND PLANTING DESIGN
H-4
Field
surface if part of the project; Drainage layers beneath field surface,
including stone and pipes
• Submissions must also include both playground plans (showing fall zones) and 3D renderings
(two version, color and B&W) of the proposed layout
o It is desired that the renderings include human shapes for scale as well
as a summary of the total number of students who can play on the
equipment at a time
5C. Playground Design/Features
• Avoid fine details, complicated patterns, or too many colors in safety surface as the surface
is unlikely to be patched to the same level of complexity or detail, if repatching/replacement
is needed.
• Avoid placing safety surface seams beneath areas of high wear, such as slide landings, below
swings, or around spinning equipment.
• For EPDM surfacing, use light colors to keep the surface cool. Do not include black in top
coat as a way to reduce costs.
• The playground must appeal to a 3 year old and a 12 year old. Scale the equipment
appropriately to account for all ages and levels of risk.
o Provie fence between ECE and 5-12 playground to help protect ECE
during aftercare or recess (although most ECE students want to play on
the 5-12 equipment)
▪ Swings are desired if space allows
o Consider multi-user swings like bowls to maximize the number of
children who can play on a swing at any one time
DCPS DEPARTMENT ONE- PAGERS
APPENDIX C
L. TEACHING KITCHEN
DCPS HEALTH AND PHYSICAL EDUCATION
D-1
L: TEACHING KITCHEN
Refer to Educational Specifications for additional information
1. Requirements for Kitchen Area
• Standard combination refrigerator and freezer
• Low, shallow sinks near the entryway to the room for handwashing
• Two (2) kitchen sinks for dishwashing
• Disposal
• Standard dishwasher
• Standard oven – wall installation
• Standard glass top home range/oven
• Teaching mirror installed directly over the stove
• Stove installed with island with at least 3 feet of counter space to the left and right of the stove
and surrounded on the back of the island with a lower counter surface for students to work at.
• Cabinets installed on all sides of the island
• Electrical outlets above the countertop on the island. Ideally, these are installed in the vertical
rise between the lower countertop for students to work at and the higher countertop for adults
and the range.
• As many cabinets for storage as possible, including a broom/mop closet and pantry-type cabinet
to store school supplies.
2. Requirements for Work Area
• Tables and sturdy stools for students that are light enough to easily moved into different
formations.
• Plenty of space for students to be moving around between tables.
• Plenty of closed storage along the walls.
3. Requirements for Meeting Area
• Built in bookshelves line the walls that display books in a way that shows their front rather than
their spines
• Plenty of room for an entire class to site on a carpet or pull up chairs around it. Room also for easel
and chair for teacher.
4. Requirements for Indoor Garden Area
• Room for a rolling grow lab or space to install shelves with grow lights.
• Closed storage for garden supplies
Page 103 of 121
Exhibit B - Project Schedule
ID Description Original
Duration Start Finish
Barnard ES Expansion 836 12/06/23A 03/01/27
Milestones 559 12/06/23A 02/15/27
M1000 Notice of Award 0 12/06/23A
M1002 Letter Contract Issuance/NTP 0 01/16/24A
M1005 Kickoff Meeting w/ DGS 0 02/08/24A
M1010 Baseline Schedule Submission 0 02/22/24A
M1009 Construction Management Plan Submission 0 03/07/24A
M1008 Building Systems Assessment Submission 0 05/02/24A
M1011 Concept Design & Budget Submission 0 05/02/24A
M1012 DGS Selection & Approval of Concept Submission 0 06/17/24A
M1039 ESA 1 Submission 0 09/11/24A
M1013 Schematic Design & Budget Submission 0 09/25/24A
M1014 DGS Review & Approval of Schematic Design 0 10/17/24
M1040 ESA 1-DGS Approval & NTP 0 11/14/24
M1015 Design Development Design & Budget Submission 0 01/06/25
M1016 DGS Review & Approval of DD Submission 0 02/04/25
M1029 Full Building Permit Submission 0 02/04/25
M1017 GMP Submission to DGS 0 03/04/25
M1018 GMP APPROVED BY DGS 0 03/18/25
M1030 Construction Document Submission 0 04/14/25
M1031 BUILDING PERMIT ISSUED 0 04/28/25
M1019 GMP APPROVED BY COUNCIL 0 05/12/25
M1050 Full GMP Construction Start 0 05/13/25
M1060 Foundation Complete 0 08/27/25
M1070 Addition Top Out 0 10/15/25
M1080 Addition Dry-In 0 01/21/26
M1090 Substantial Completion & C of O 0 07/15/26
M1100 Final Completion 0 12/15/26
M1110 Administrative Completion 0 02/15/27
DGS Construction Milestones 203 04/29/25 08/17/26
DGS0100 FULL ACCESS TO SITE 0 04/29/25
DGS1000 Excavation Complete 0 06/23/25
DGS1010 Below Grade Structure Complete 0 08/27/25
DGS1020 Above Grade Structure Complete 0 10/15/25
DGS1030 Temp Weather Tight 0 12/17/25
DGS1050 O&M Deliverable (6 Months before SC) 0 01/14/26
DGS1040 Weather Tight 0 01/21/26
DGS1055 Permanent Power Completion 0 02/06/26
DGS1060 MEP Operational 0 06/04/26
DGS1070 Sitework Complete 0 06/17/26
DGS1080 Inspections-Elevator 0 06/18/26
DGS1081 Inspections-Plumbing 0 06/18/26
2024 2025 2026 2027
D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F
Project Start
Project Finish
Data Date
Notice of Award
Letter Contract Issuance/NTP
Kickoff Meeting w/ DGS
Baseline Schedule Submission
Construction Management Plan Submission
Building Systems Assessment Submission
Concept Design & Budget Submission
DGS Selection & Approval of Concept Submission
ESA 1 Submission
Schematic Design & Budget Submission
DGS Review & Approval of Schematic Design
ESA 1-DGS Approval & NTP
Design Development Design & Budget Submission
DGS Review & Approval of DD Submission
Full Building Permit Submission
GMP Submission to DGS
GMP APPROVED BY DGS
Construction Document Submission
BUILDING PERMIT ISSUED
GMP APPROVED BY COUNCIL
Full GMP Construction Start
Foundation Complete
Addition Top Out
Addition Dry-In
Substantial Completion & C of O
Final Completion
Administrative Complet
FULL ACCESS TO SITE
Excavation Complete
Below Grade Structure Complete
Above Grade Structure Complete
Temp Weather Tight
O&M Deliverable (6 Months before SC)
Weather Tight
Permanent Power Completion
MEP Operational
Sitework Complete
Inspections-Elevator
Inspections-Plumbing
Start Date: 12/06/23 Finish Date: 03/01/27
Barnard ES - ESA#1 Schedule Update
Page 1A
ID Description Original
Duration Start Finish
DGS1082 Inspections-Mechanical 0 06/18/26
DGS1083 Inspections-Electrical 0 06/18/26
DGS1084 Inspections-Fire Alarm 0 06/18/26
DGS1085 Inspections-Sprinkler 0 06/18/26
DGS1086 Inspections-Final Building Inspection 0 07/01/26
DGS1090 Anticipated DOB COO Review Time (10 days) 0 07/15/26
DGS1100 C of O Issuance 0 07/15/26
DGS1130 Staff Move In (3 weeks before students) 0 08/17/26
DGS1150 Student Move In (3rd Monday in August) 0 08/17/26
DESIGN & PRECONSTRUCTION PHASE 398 02/08/24A 08/25/25
Contract 196 02/08/24A 11/14/24
P130 Baseline Schedule 10 02/08/24A 02/22/24A
P140 Construction Management Plan 20 02/08/24A 03/07/24A
P142 Baseline Budget and Program 10 04/11/24A 04/24/24A
P230 ESA-1: Prepare & Submit Early Start Agreement Package 20 07/01/24A 09/11/24A
P280 ESA-1: DGS - Council Approval 40 09/12/24A 11/06/24
P490 ESA-1: DGS Issue Authorization to Proceed 5 11/07/24 11/14/24
Milestones - Design Submission to DGS 01/06/25
P165 CONCEPT Design Submitted to DGS 0 05/02/24A
P249 SCHEMATIC Design Submitted to DGS 0 09/25/24A
P324 DD Design Submitted to DGS 0 01/06/25
Design & Budget 323 02/08/24A 05/12/25
P150 CONCEPTUAL DESIGN-80% Progress Set 44 02/08/24A 04/10/24A
P151 Hazmat Survey and Report 30 03/19/24A 05/09/24A
P155 Concept EUI Model 25 03/21/24A 04/24/24A
P153 Building Systems Assessment 30 03/22/24A 05/02/24A
P154 Conceptual BUDGET & Reviews 16 04/11/24A 05/02/24A
P160 CONCEPTUAL DESIGN Drawings-81%-100% 16 04/11/24A 05/02/24A
Q110 Geotech-Soil Borings-Submit for Drilling Permit 5 04/11/24A 04/17/24A
Q120 Geotech-Soil Boring-Drilling Permit Review/Approval 20 04/18/24A 05/15/24A
P170 DGS-Review/Approve Concept Design & Budget 10 05/03/24A 06/14/24A
P180 SIT Meeting - Concept Design Presentation 0 05/16/24A
P220 SCHEMATIC DESIGN-80% Progress Set 54 06/17/24A 08/16/24A
Q130 Building Footprint Finalized-Finalize Boring Locations 10 06/17/24A 06/18/24A
Q140 Geotech-Soil Borings-Onsite Work 15 06/20/24A 06/21/24A
Q150 Geotech-Prepare Preliminary Report 10 06/24/24A 07/19/24A
P225 Schematic Energy Model 20 07/16/24A 08/12/24A
P240 Schematic Design BUDGET UPDATE and Reviews 17 08/19/24A 09/11/24A
P245 Constructability/Long Lead/Sole Source Memorandm 17 08/19/24A 09/11/24A
P248 SCHEMATIC DESIGN Drawings-81%-100% 17 08/19/24A 09/25/24A
P250 DGS-Review/Approval Schematic Design & Budget 15 09/26/24A 10/16/24
Q190 EISF-Prepare Submission Documents 30 09/26/24A 11/06/24
P270 SIT Meeting - Schematic Design Feedback Session 0 10/09/24
P290 DESIGN DEVELOPMENT-80% Progress Set 40 10/17/24 12/12/24
P295 Design Development Energy Model/Net Zero Energy Report 30 11/22/24 01/02/25
P300 DD Set -BUDGET UPDATE and Review 15 12/13/24 01/02/25
2024 2025 2026 2027
D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F
Project Start
Project Finish
Data Date
Inspections-Mechanical
Inspections-Electrical
Inspections-Fire Alarm
Inspections-Sprinkler
Inspections-Final Building Inspection
Anticipated DOB COO Review Time (10 days)
C of O Issuance
Staff Move In (3 weeks before students)
Student Move In (3rd Monday in August)
Baseline Schedule
Construction Management Plan
Baseline Budget and Program
ESA-1: Prepare & Submit Early Start Agreement Package
ESA-1: DGS - Council Approval
ESA-1: DGS Issue Authorization to Proceed
CONCEPT Design Submitted to DGS
SCHEMATIC Design Submitted to DGS
DD Design Submitted to DGS
CONCEPTUAL DESIGN-80% Progress Set
Hazmat Survey and Report
Concept EUI Model
Building Systems Assessment
Conceptual BUDGET & Reviews
CONCEPTUAL DESIGN Drawings-81%-100%
Geotech-Soil Borings-Submit for Drilling Permit
Geotech-Soil Boring-Drilling Permit Review/Approval
DGS-Review/Approve Concept Design & Budget
SIT Meeting - Concept Design Presentation
SCHEMATIC DESIGN-80% Progress Set
Building Footprint Finalized-Finalize Boring Locations
Geotech-Soil Borings-Onsite Work
Geotech-Prepare Preliminary Report
Schematic Energy Model
Schematic Design BUDGET UPDATE and Reviews
Constructability/Long Lead/Sole Source Memorandm
SCHEMATIC DESIGN Drawings-81%-100%
DGS-Review/Approval Schematic Design & Budget
EISF-Prepare Submission Documents
SIT Meeting - Schematic Design Feedback Session
DESIGN DEVELOPMENT-80% Progress Set
Design Development Energy Model/Net Zero Energy Report
DD Set -BUDGET UPDATE and Review
Page 2A
ID Description Original
Duration Start Finish
P320 DESIGN DEVELOPMENT Set-81-100% 17 12/13/24 01/06/25
P325 DGS-Review/Approval of DD Submission 20 01/07/25 02/03/25
P340 GMP-Prepare & Issue Documents for Sub Bidding 15 01/07/25 01/27/25
P335 SIT Meeting - Design Development Feedback Session 0 01/20/25
P480 PERMIT SET 10 01/21/25 02/03/25
P420 GMP-Sub Bid Period 15 01/28/25 02/17/25
P501 100% CONSTRUCTION DOCUMENTS 50 02/04/25 04/14/25
P430 Assemble GMP Submission Package 10 02/18/25 03/03/25
P445 DGS Review/Negotiation/Approval of GMP Package 10 03/04/25 03/17/25
P455 GMP COUNCIL SUBMISSION-Submit/Review/Approval 40 03/18/25 05/12/25
Permits & Approvals 266 06/17/24A 06/26/25
Q240 Soil & Erosion Control Permit Document Preparation 20 09/26/24A 10/23/24
Q210 SWM Approval Package Preparation 40 10/17/24 12/12/24
Q220 DDOT Construction Access Permit Preparation 20 10/17/24 11/14/24
A1500 Soil & Erosion Control Permit Review and Approval 21 10/24/24 11/22/24
A1000 EISF APPROVAL REVIEW PERIOD 100 11/07/24 03/27/25
A1300 DDOT Construction Access Permits 21 11/15/24 12/13/24
P510 Soil & Erosion Control - Permit Received 0 11/25/24
A1200 Storm Water Management (SWM) - Submission & Review Period 60 12/13/24 03/06/25
P720 BUILDING PERMIT-DOB REVIEW PERIOD 60 02/04/25 04/28/25
P630 Storm Water Management (SWM) - Permit Received 0 03/07/25
P620 EISF Approved 0 03/27/25
HPRB/CFA Approvals 182 06/17/24A 02/28/25
E100 Prepare and Submit Documentation 60 06/17/24A 11/07/24
E110 Review/Meetings/Approval By Boards/Commissions/Etc 80 11/08/24 02/28/25
E120 Entitlements Approved 0 02/28/25
Utility Approvals 180 10/17/24 06/26/25
Q200 DC Water Approval Package Preparation 40 10/17/24 12/12/24
C100 Pepco-Prepare Dry Utility Submissions/Class of Service 60 12/13/24 03/06/25
Q202 DC Water Approval - Submission & Review Period 60 12/13/24 03/06/25
Q2200 Washington Gas-Submission Docs/Load Letter 20 12/13/24 01/09/25
Q2210 Washington Gas-Review/Approval of Service Upgrades 60 01/10/25 04/03/25
Q2300 Verizon/Comcast-Submission Documents 20 02/04/25 03/03/25
Q2310 Verizon/Comcast-Review/Approvals 40 03/04/25 04/28/25
C110 Pepco Design and Approval 80 03/07/25 06/26/25
Q205 DC Water Approval Received 0 03/07/25
Q2220 Washington Gas Approvals Received 0 04/04/25
Q2320 Verizon/Comcast Approvals Received 0 04/29/25
C111 Pepco Approvals Received 0 06/27/25
Procurement 237 09/26/24A 08/25/25
MEP Design Assist-(Proc Phase 1) 185 09/26/24A 06/12/25
DA1020 Negotiate & Award MEP Design-Assist Agreements 10 09/26/24A 10/16/24
DA1030 MEP DD Set Preparation Monitoring and Review 30 10/17/24 11/28/24
DA1040 MEP Trades Confirm DD Set/GMP Pricing 40 11/29/24 01/23/25
DA1050 Finalize/Award Plumbing/HVAC Subcontract 20 01/24/25 02/20/25
DA1060 Finalize/Award Electrical Subcontract 20 01/24/25 02/20/25
2024 2025 2026 2027
D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F
Project Start
Project Finish
Data Date
DESIGN DEVELOPMENT Set-81-100%
DGS-Review/Approval of DD Submission
GMP-Prepare & Issue Documents for Sub Bidding
SIT Meeting - Design Development Feedback Session
PERMIT SET
GMP-Sub Bid Period
100% CONSTRUCTION DOCUMENTS
Assemble GMP Submission Package
DGS Review/Negotiation/Approval of GMP Package
GMP COUNCIL SUBMISSION-Submit/Review/Approval
Soil & Erosion Control Permit Document Preparation
SWM Approval Package Preparation
DDOT Construction Access Permit Preparation
Soil & Erosion Control Permit Review and Approval
EISF APPROVAL REVIEW PERIOD
DDOT Construction Access Permits
Soil & Erosion Control - Permit Received
Storm Water Management (SWM) - Submission & Review Period
BUILDING PERMIT-DOB REVIEW PERIOD
Storm Water Management (SWM) - Permit Received
EISF Approved
Prepare and Submit Documentation
Review/Meetings/Approval By Boards/Commissions/Etc
Entitlements Approved
DC Water Approval Package Preparation
Pepco-Prepare Dry Utility Submissions/Class of Service
DC Water Approval - Submission & Review Period
Washington Gas-Submission Docs/Load Letter
Washington Gas-Review/Approval of Service Upgrades
Verizon/Comcast-Submission Documents
Verizon/Comcast-Review/Approvals
Pepco Design and Approval
DC Water Approval Received
Washington Gas Approvals Received
Verizon/Comcast Approvals Received
Pepco Approvals Received
Negotiate & Award MEP Design-Assist Agreements
MEP DD Set Preparation Monitoring and Review
MEP Trades Confirm DD Set/GMP Pricing
Finalize/Award Plumbing/HVAC Subcontract
Finalize/Award Electrical Subcontract
Page 3A
ID Description Original
Duration Start Finish
DA1090 MEP Permit Set Preparation Monitoring & Review 40 01/24/25 03/20/25
DA2000 BIM Coordinated Design 40 03/04/25 04/28/25
DA2010 MEPS-SAFD Initial Materials 60 03/21/25 06/12/25
Early Release Trades - (Proc Phase 2) 97 12/13/24 04/28/25
ER1-1200 Sheeting & Shoring -Prepare Bid Docs-IF REQD 10 12/13/24 12/26/24
P3-1000 Earthwork/Site Demo-Negotiate/Award 35 12/13/24 01/30/25
ER1-1210 Sheeting & Shoring -Bid/Award-IF REQD 20 12/27/24 01/23/25
ER1-1220 Sheeting & Shoring -Prepare Design Permit Docs-IF REQD 17 01/24/25 02/17/25
P3-1020 Earthwork/Site Demo- SAFD Initial Materials 20 01/31/25 02/27/25
ER1-1230 Sheeting & Shoring -DOB Permit Review-IF REQD 50 02/18/25 04/28/25
ER1-1240 Sheeting & Shoring Permits Recvd-IF REQD 0 04/29/25
Procurement Phase 3 145 02/04/25 08/25/25
P3-1600 Fire Sprinklers- Negotiate/Award 20 02/04/25 03/03/25
P3-1610 Fire Sprinklers-BIM Coordination 60 03/04/25 05/26/25
P3-1200 Concrete-Negotiate/Award 10 03/11/25 03/24/25
P3-1100 Wet Utilities-Negotiate/Award 10 03/18/25 03/31/25
P3-1300 Structural Steel-Negotiate/Award 20 03/18/25 04/14/25
P3-1400 Waterproofing-Negotiate/Award 20 03/18/25 04/14/25
P3-1210 Concrete - SAFD Initial Materials 30 03/25/25 05/05/25
P3-1110 Wet Utilities-SAFD Initial Materia;s 40 04/01/25 05/26/25
P3-1310 Anchor Bolt Plans - SAFD-Submit/Appr/Fab & Deliver 30 04/15/25 05/26/25
P3-1320 Structural Steel-Submit/Award-Framing Plans and Beam Details 45 04/15/25 06/16/25
P3-1410 Waterproofing-SAFD Initial Materials 40 04/15/25 06/09/25
P3-1620 Fire Sprinklers-SAFD Initial Materials 20 05/27/25 06/23/25
P3-1330 Structural Steel - Fabricate & Deliver 50 06/17/25 08/25/25
CONSTRUCTION PHASE 480 04/29/25 03/01/27
Site Preparation 18 04/29/25 05/22/25
C130 Mobilize for Early Release Work 0 04/29/25
C140 Mobilize Site Controls/Fencing/SCE 3 04/29/25 05/01/25
SI1000 Sediment Control For Full Sitework 5 05/02/25 05/08/25
SI1010 Site Demolition-Full Site 10 05/09/25 05/22/25
Existing Bldg - Hazmat & Selective Demolition 10 05/02/25 05/15/25
C260 Structural Demo-New Openings, etc, incl Shoring 10 05/02/25 05/15/25
New Additions - Foundations & Structure 104 05/23/25 10/15/25
NA1010 Support of Excavation/Underpinning IF REQUIRED 10 05/23/25 06/05/25
NA1020 Excavate/Fill to Additions Subgrade 12 06/06/25 06/23/25
NA1040 Footings & Grade Beams 20 06/24/25 07/21/25
NA1050 Concrete Foundation Walls 20 07/08/25 08/04/25
NA1060 Underslab Plumbing 10 07/29/25 08/11/25
NA1070 Slab on Grade 12 08/12/25 08/27/25
NA1080 Erect Structural Steel 25 08/28/25 10/01/25
NA1090 Slab on Metal Deck 10 10/02/25 10/15/25
New Additions - Exterior Wall & Roof 70 10/16/25 01/21/26
C490 Exterior Wall Framing/Sheathing 15 10/16/25 11/05/25
C530 Air Barrier 10 11/06/25 11/19/25
2024 2025 2026 2027
D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F
Project Start
Project Finish
Data Date
MEP Permit Set Preparation Monitoring & Review
BIM Coordinated Design
MEPS-SAFD Initial Materials
Sheeting & Shoring -Prepare Bid Docs-IF REQD
Earthwork/Site Demo-Negotiate/Award
Sheeting & Shoring -Bid/Award-IF REQD
Sheeting & Shoring -Prepare Design Permit Docs-IF REQD
Earthwork/Site Demo- SAFD Initial Materials
Sheeting & Shoring -DOB Permit Review-IF REQD
Sheeting & Shoring Permits Recvd-IF REQD
Fire Sprinklers- Negotiate/Award
Fire Sprinklers-BIM Coordination
Concrete-Negotiate/Award
Wet Utilities-Negotiate/Award
Structural Steel-Negotiate/Award
Waterproofing-Negotiate/Award
Concrete - SAFD Initial Materials
Wet Utilities-SAFD Initial Materia;s
Anchor Bolt Plans - SAFD-Submit/Appr/Fab & Deliver
Structural Steel-Submit/Award-Framing Plans and Beam Details
Waterproofing-SAFD Initial Materials
Fire Sprinklers-SAFD Initial Materials
Structural Steel - Fabricate & Deliver
Mobilize for Early Release Work
Mobilize Site Controls/Fencing/SCE
Sediment Control For Full Sitework
Site Demolition-Full Site
Structural Demo-New Openings, etc, incl Shoring
Support of Excavation/Underpinning IF REQUIRED
Excavate/Fill to Additions Subgrade
Footings & Grade Beams
Concrete Foundation Walls
Underslab Plumbing
Slab on Grade
Erect Structural Steel
Slab on Metal Deck
Exterior Wall Framing/Sheathing
Air Barrier
Page 4A
ID Description Original
Duration Start Finish
C550 Roof Parapets/Curbs 10 11/20/25 12/03/25
C580 Roofing 10 12/04/25 12/17/25
C570 Facade Finish (Stone/Brick/Etc) 25 12/18/25 01/21/26
C600 Glazing & Storefront 20 12/18/25 01/14/26
Interior Construction 131 12/18/25 06/18/26
C500 MEP Rough Ins - Ceilings 40 12/18/25 02/11/26
C630 Interior Partitions-Frame, RI's, Hang, 15 12/18/25 01/07/26
C680 MEP Rough Ins - Walls 25 01/08/26 02/11/26
C670 Ceilings 20 02/13/26 03/12/26
C760 Floor & Wall Finishes 30 03/13/26 04/23/26
C800 Install FF&E 35 04/24/26 06/11/26
C780 Cabinetry/Specialties/Equipment 15 05/29/26 06/18/26
MEP Systems 214 09/19/25 07/15/26
C270 Offsite Ductbanks/Vaults 40 09/19/25 11/13/25
C510 Housekeeping and Equipment Pads 10 10/16/25 10/29/25
C520 Central Plant 80 10/16/25 02/04/26
C540 Set Switchgear 20 10/30/25 11/26/25
C330 Onsite Ductbanks/Vaults 40 11/14/25 01/08/26
C590 Pepco-Pull Feeders and Connect 20 01/09/26 02/05/26
C610 Permanent Power Energized 0 02/06/26
C730 MEP Startup/Trim Out/Test/Run 60 03/13/26 06/04/26
C740 Pre Functional Commissioning 50 04/10/26 06/18/26
C790 Commissioning 19 06/19/26 07/15/26
Site Improvements 299 05/23/25 07/15/26
SI1020 Site Rough Grading 30 05/23/25 07/03/25
SI1300 Wet Utilities-Water/Fire/Sanitary/Storm 60 06/20/25 09/11/25
SI1200 Site Retaining Walls 50 07/04/25 09/11/25
SI1400 SWM Facilities 40 09/12/25 11/06/25
SI1500 Hardscape -Sidewalks/Plazas 60 01/22/26 04/15/26
SI1600 Site Specialties & Furnishings 60 03/26/26 06/17/26
SI1700 Landscape/Planting 30 06/04/26 07/15/26
Finals/Inspections 138 06/05/26 12/15/26
C810 Trade Finals 10 06/05/26 06/18/26
C830 Building Finals 9 06/19/26 07/01/26
C950 Punchlist Completion 20 06/19/26 07/16/26
C840 C of O Processing/DOB Review Period 10 07/02/26 07/15/26
C850 C of O Issued 0 07/15/26
C900 Substantial Completion 0 07/15/26
C980 Project Closeout 109 07/16/26 12/15/26
C910 Staff Move in 14 07/29/26 08/17/26
C930 Student Move In 0 08/17/26
C990 Final Completion 0 12/15/26
Site Restoration 22 06/16/26 07/15/26
C904 GCS-SIGAL Full Access to Trailers 0 06/16/26
C905 Demolish Existing Trailers 8 06/16/26 06/25/26
C907 Site Restoration 14 06/26/26 07/15/26
2024 2025 2026 2027
D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F
Project Start
Project Finish
Data Date
Roof Parapets/Curbs
Roofing
Facade Finish (Stone/Brick/Etc)
Glazing & Storefront
MEP Rough Ins - Ceilings
Interior Partitions-Frame, RI's, Hang,
MEP Rough Ins - Walls
Ceilings
Floor & Wall Finishes
Install FF&E
Cabinetry/Specialties/Equipment
Offsite Ductbanks/Vaults
Housekeeping and Equipment Pads
Central Plant
Set Switchgear
Onsite Ductbanks/Vaults
Pepco-Pull Feeders and Connect
Permanent Power Energized
MEP Startup/Trim Out/Test/Run
Pre Functional Commissioning
Commissioning
Site Rough Grading
Wet Utilities-Water/Fire/Sanitary/Storm
Site Retaining Walls
SWM Facilities
Hardscape -Sidewalks/Plazas
Site Specialties & Furnishings
Landscape/Planting
Trade Finals
Building Finals
Punchlist Completion
C of O Processing/DOB Review Period
C of O Issued
Substantial Completion
Project Closeout
Staff Move in
Student Move In
Final Completion
GCS-SIGAL Full Access to Trailers
Demolish Existing Trailers
Site Restoration
Page 5A
ID Description Original
Duration Start Finish
Heating & Cooling Support 163 07/16/26 03/01/27
C880 Support for Initial Heating & Cooling Season (Per RFP) 163 07/16/26 03/01/27
2024 2025 2026 2027
D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F
Project Start
Project Finish
Data Date
Page 6A
Page 104 of 121
Exhibit C - Deliverable List
The Design-Builder shall be required to prepare and submit the following, in addition to any
other deliverables required under this RFP and the RFP Documents:
Design and Preconstruction Phase Deliverables
Deliverables shall include, but not be limited to:
a) Project Schedule.
b) List of Long Lead Items that could adve rsely impact the Project’s schedule and
recommendations for purchase.
c) Concept Cost Estimate and Concept Designs.
d) Schematic Cost Estimate and Schematic Design.
e) Design Development Cost Estimate and Design Development.
f) Permit Set of Constructi on Documents Cost Estimate and Permit Set of
Construction Documents.
g) Permit Set of Construction Documents, including DOB plan review responses.
h) Issued for Construction Documents.
i) Life Safety Floor Plans.
j) List of subcontractors from which the Desi gn-Builder intends to solicit bids and
bidding procedure.
k) Trade bid tabulations, including all subcontractor proposals.
l) Report outlining Value Engineering strategies.
m) GMP Proposal.
n) Construction Phase Baseline Schedule.
o) Statement of constructability within ten (10) days of the conclusion of the Design
and Preconstruction Phase, executed by both the Design-Builder and the Project
Architect/Engineer.
p) Insurance Certificates.
q) Payment and Performance Bonds.
Construction Deliverables
Deliverables shall include, but not be limited to:
a) Contingency Balance Update.
b) Hazardous Material Abatement Subcontractor Insurance Certificates.
c) Hazardous Material Abatement Records.
d) Construction Document Packages.
e) Progress Meeting Minutes.
f) Project Schedule Updates.
Page 105 of 121
g) Project Progress Reports.
h) Cost Variance Report.
i) OSHA Safety Plan.
j) Closeout documents (Product Manuals, Warranties, etc.).
k) Quality Control Plan.
l) Quality Control Inspection Reports.
m) Corrective Action Plan if applicable.
n) ProjectTeam submissions.
o) Invoices and Acceptable Application for Payment with Release of Liens and
Claims.
p) Insurance Certificates.
q) Performance and Payment Bonds.
r) Certificate of Substantial Completion executed by the Design-Builder’s
Architect/Engineer and submitted to the Department for review, concurrence
and approval.
s) Documents that may be required by Contracting Officer from time to time.
Close-Out Deliverables
Deliverables shall include, but not be limited to:
a) A complete set of the Design-Builder’s Project files.
b) A complete set of product manuals (O&M), training videos, warranties, etc.
c) As-built record drawings.
d) Attic stock and schedule.
e) Equipment schedule.
f) Proposed schedule of maintenance.
g) Environmental, health & safety documents.
h) LEED – Preliminary Construction Review.
i) All applicable inspection certificates/permits (boiler, elevator, emergency
evacuation plans, health inspection, etc.).
j) Final Maintenance and Operations Plan
Page 107 of 121
Exhibit D - SBE Subcontracting Plan
SBE SUBCONTRACTNG PLAN | Revised October 2023
SECTION 1.BENEFICIARY AND SOLICITATION/CONTRACT/SPORTS WAGERING
APPLICANTINFORMATION
Section 1A. BENEFICIARY INFORMATION
Company: ______________ Contact #: __________ Email address: ________________
Street Address: ____________________________ City/ State/ Zip Code: ____________________________
Company’s point of contact for agency contract, private project, or Sports Wagering Licensee:
Point of Contact: ________________ Title: ________________
Contact #: _____________ Email address: _________________
Street Address: ____________________________________
Section 1B. SOLICITATION/CONTRACT/SPORTS WAGERING APPLICANT INFORMATION
Solicitation /Contract/ApplicantNo.: ________________ Solicitation Due Date: ________________
Agency: _____________ Total Dollar Amount of Contract: _________________
Please select all the applicable subcontracting requirements for this
solicitation:
35% Subcontracting Requirement
50% Subcontracting Requirement
DSLBD approved an adjusted subcontracting requirement:
➢ Adjusted Subcontracting Requirement: ____%
Total Value of ALL CBE Subcontracts: _________________
(Include all lower tiers)
I affirm that the value of all my CBE Subcontracts meets or
exceeds the subcontracting requirement required under this
solicitation or contract. Further, I understand that DSLBD will
only provide credit towards my SBE Subcontracting Requirement
for work whereby a CBE provided a commercially useful function
with its own organization and resources.
I AGREE
I DISAGREE
Section 1C. CBE BENEFICIARY (ONLY COMPLETE IF THE BENEFICIARY IS A CERTIFIED BUSINESS ENTERPRISE)
If the Beneficiary is a Certified Business Enterprise, select all that apply and provide the following information:
I am a CBE that WILL perform 100% of the contracting effort with my own organization and resources and will not subcontract any
portion of the contract. Therefore, I am NOT required to submit an SBE Subcontracting Plan that demonstrates subcontracting.
I am a CBE that WILL NOT perform 100% of the contracting effort with my own organization and resources and will subcontract a
portion of the contract. Therefore, I understand I am required to submit an SBE Subcontracting Plan (located in Section on 2) that
demonstrates that the required subcontracting amount, as indicated above, will go to qualified CBEs.
Please include the percentage of the contract the CBE Prime will perform under the contract or project.
➢ The CBE Prime will self-perform ____% of the contract’s total dollar volume of the contract or project.
Please provide the current CBE Certification Number of the CBE Prime.
➢ CBE Certification No. ______________
Project Name:_____________________________________________
SBE SUBCONTRACTNG PLAN | Revised October 2023
BENEFICIARY ATTESTATION
I declare, certify, verify, attest , and state under penalty of perjury that the information provided above is
true and correct to the best of my knowledge and belief. Pursuant to D.C. Official Code § 22 -2402, I
understand that a person convicted of perjury shall be fined not more than $5,000 or imprisoned for not
more than 10 years, or both. I understand that any false or fraudulent statement that I provide or assert
may be grounds for revocation of my CBE registration pursuant to D.C. Official Code § 2 -218.63. Further,
a Prime Contractor, Developer, CBE, Certified Joint Venture, or Sports Wagering Licensee that fails to
comply with the requirements of the Small and Certified Business Enterprise Development and Assistance
Amendment Act of 20 05, as amended, (D.C. Law 20 -108) (the “Act”), shall be subject to penalties as
outlined in the Act.
PRINT NAME: ____________________________ SIGNATURE: ____________________________
JOB TITLE: ____________________________ DATE: ____________________________
Section 2. SBE/CBE SUBCONTRACTORS (FOR EACH TIER):
CBE Subcontractor
Company Name Address Certification
No.
Price to be paid to the
CBE Subcontractor
Description of subcontract scope
of work to be performed that shall
be for a commercially useful
function by the CBE
___________________ _________________ ____ ________________ ________________
SBE/CBE Point of Contact: CBE Subcontractor Self-Performance Indicator:
Name: _________
Title: _______
Telephone Number: ________
Email Address: ________
This CBE will perform the ENTIRE subcontract with its
own organization and resources.
This CBE will subcontract a portion of the subcontract and
will perform ____% of the subcontract’s total dollar volume.
NOTE: If the CBE will not self-perform 100% of the
subcontract, it must list each lower-tier CBE
subcontractor below.
LOWER TIER
CBE Subcontractor
Name
Address Certification No. Price to be paid to the
CBE Subcontractor
Description of
subcontract scope of
work to be performed
that shall be for a
commercially useful
function by the CBE
Tier
(e.g., 1st,
2nd, 3rd,
4th, etc.)
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
SBE SUBCONTRACTNG PLAN | Revised October 2023
CBE Subcontractor
Company Name Address Certification
No.
Price to be paid to the
CBE Subcontractor
Description of subcontract scope
of work to be performed that shall
be for a commercially useful
function by the CBE
___________________ _________________ ____ ________________ ________________
SBE/CBE Point of Contact: CBE Subcontractor Self-Performance Indicator:
Name: _________
Title: _______
Telephone Number: ________
Email Address: ________
This CBE will perform the ENTIRE subcontract with its
own organization and resources.
This CBE will subcontract a portion of the subcontract and
will perform ____% of the subcontract’s total dollar volume.
NOTE: If the CBE will not self-perform 100% of the
subcontract, it must list each lower-tier CBE
subcontractor below.
LOWER TIER
CBE Subcontractor
Name
Address Certification No. Price to be paid to the
CBE Subcontractor
Description of
subcontract scope of
work to be performed
that shall be for a
commercially useful
function by the CBE
Tier
(e.g., 1st,
2nd, 3rd,
4th, etc.)
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
CBE Subcontractor
Company Name Address Certification
No.
Price to be paid to the
CBE Subcontractor
Description of subcontract scope
of work to be performed that shall
be for a commercially useful
function by the CBE
___________________ _________________ ____ ________________ ________________
SBE/CBE Point of Contact: CBE Subcontractor Self-Performance Indicator:
Name: _________
Title: _______
Telephone Number: ________
Email Address: ________
This CBE will perform the ENTIRE subcontract with its
own organization and resources.
This CBE will subcontract a portion of the subcontract and
will perform ____% of the subcontract’s total dollar volume.
NOTE: If the CBE will not self-perform 100% of the
subcontract, it must list each lower-tier CBE
subcontractor below.
LOWER TIER
CBE Subcontractor
Name
Address Certification No. Price to be paid to the
CBE Subcontractor
Description of
subcontract scope of
work to be performed
that shall be for a
commercially useful
Tier
(e.g., 1st,
2nd, 3rd,
4th, etc.)
SBE SUBCONTRACTNG PLAN | Revised October 2023
function by the CBE
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
CBE Subcontractor
Company Name Address Certification
No.
Price to be paid to the
CBE Subcontractor
Description of subcontract scope
of work to be performed that shall
be for a commercially useful
function by the CBE
___________________ _________________ ____ ________________ ________________
SBE/CBE Point of Contact: CBE Subcontractor Self-Performance Indicator:
Name: _________
Title: _______
Telephone Number: ________
Email Address: ________
This CBE will perform the ENTIRE subcontract with its
own organization and resources.
This CBE will subcontract a portion of the subcontract and
will perform ____% of the subcontract’s total dollar volume.
NOTE: If the CBE will not self-perform 100% of the
subcontract, it must list each lower-tier CBE
subcontractor below.
LOWER TIER
CBE Subcontractor
Name
Address Certification No. Price to be paid to the
CBE Subcontractor
Description of
subcontract scope of
work to be performed
that shall be for a
commercially useful
function by the CBE
Tier
(e.g., 1st,
2nd, 3rd,
4th, etc.)
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
___________________ _________________ ____ $ ________________ ________________ ____
SBE SUBCONTRACTNG PLAN | Revised October 2023
AGENCY CONTRACT AWARD
Agency: DC Department of General Services
Prime Contractor: GSC, Inc. DBA GCS-SIGAL
Contract Number: DCAM-23-CS-RFP-0027
Date SBE Subcontracting Plan Accepted: 1/16/2024
Date agency contract signed: 1/16/2024
Anticipated Start Date of Contract: 1/31/2024
Anticipated End Date of Contract: ________
Total Dollar Amount of Contract: $7,062,522.00
*Design-Build must include total contract amount for both
design and build phase of the project.
35% of the Total Contract Amount: $2,471,882.70
35% of the Applicable Performance Period:
$1,052,315.78
50% of Total Dollar Amount of Contract: $3,531,261.00_
(pursuant to D.C. Law 24-39)
Total Amount of All SBE/CBE Subcontracts: $________
(include every tier)
(✓if applies)
Base Period Contract – Option/Extension Period: ________
Multi-year Contract
First Year (Period) of Contract: ________
Current Year (Period) of Contract: ________
Design-Build – Date of Guaranteed Contract: ________
Check if prime contractor is a CBE and will perform the
ENTIRE government-assisted project (agency contract) with its
own organization and resources and NOT subcontract any portion
of the services or goods.
PRIVATE PROJECT SUBSIDY AWARD
Agency Providing Subsidy: ________
District Subsidy: ________
Developer: ________
Amount of District Subsidy: ________
Date District Subsidy Provided/ contract signed: ________
Anticipated Start Date of Project: ________
Anticipated End Date of Project: ________
Project Name: ________
Project Address: ________
Total Development Project Budget: $________
(include pre-construction and construction costs)
35% of the Total Development Project Budget: $________
50% of Total Dollar Amount of Contract: $______________
(pursuant to D.C. Law 24-39)
Total Amount of All SBE/CBE Subcontracts: $________
(include every lower tier)
Check if developer is a CBE and will perform the ENTIRE
government-assisted project (private project) with its own
organization and resources and NOT subcontract any portion of
services or goods.
AGENCY CONTRACTING OFFICER’S AFFIRMATION OR AGENCY PROJECT MANAGER’S AFFIRMATION
(✓which applies)
The below Agency Contracting Officer or Agency Project Manager affirms the following (✓ to affirm):
If the Beneficiary is a CBE, DSLBD was contacted to confirm Beneficiary’s CBE certification.
The fully executed Contract (Base or Option or Extension or Multi-Year) or subsidy document, between the Beneficiary and Agency, was
emailed to DSLBD at Compliance.Enforcement@dc.gov within five (5) days of signing:
FOR AGENCY CONTRACT the SBE Subcontracting Plan, submitted by Beneficiary, was emailed to DSLBD at
Compliance.Enforcement@dc.gov within five (5) days of signing the contract between the Beneficiary and Agency.
Peter Henry Lyonga____
Name of Agency Contracting Officer or Agency Project Manager
Contracting Officer_____
Title of Agency Contracting Officer or Agency Project Manager
________
Signature
________
Date
1/2/25
Page 108 of 121
Exhibit E
Reserved
Page 109 of 121
Exhibit F - Key Personnel
1140 3 rd Street NE, Suite 320, Washington, DC 20002 | 202.944.6600
September 13, 2024 Department of General Services (DGS) 1250 U Street, NW Washington, DC 20009 Attn: Ryan Walker Ref: RFP DCAM-23-CS-RFP-0027 – Barnard ES Classroom Expansion
Section 12 – Contractors Key Personnel
Key Personnel Name Cell Email % Dedicated
Design / Preconstruction
% Dedicated
Construction
% Dedicated
Closeout
Project
Principal
Gabe Oliver 202.437.6771 goliver@gcs -sigal.com 5% 5% 5%
Project
Executive
Paul Vayo 202.359.4459 pvayo@gcs -sigal.com 20% 20% 20 %
Project
Manager
Gloria
Guzman
202.534 .8804 gguzman@gcs -sigal.com 33 % 75 % 50%
Preconstruction
Executive
Phil Mueller 202.439.2083 pmueller@gcs -sigal.com 15 % As Needed As Needed
Lead Cost
Estimator
Jake
Abruzzi
571.499.0732 jabruzzi@gcs -sigal.com 25 % As Needed As Needed
QA/QC
Manager
Payal Desai 832.612.4644 pdesai@gcs -sigal.com As Needed 75 % 50%
Superintendent Tom
O’Rourke
703.399 .4689 torourke@gcs -sigal.com As Needed 100 % As Needed
MEP
Superintendent
Billy
Blankenship
240.396.8052 bblankenship@gcs -sigal.com As Needed 75 % 50 %
Subject
Contract Number (if applicable)
DD Month YYYY
3020 Yost Place NE, Washington, DC 20018 | 202.944.6600
A/E Project
Principal
Nick
Williams
202. 875.9131 n.williams@ashleymcgrawdc.com 20% 20% 10 %
A/E Project
Manager
Jennifer
LaBerge
202.860.4352 laberge@ashleymcgraw.com 50% 25 % 25 %
A/E Project
Architect
Paul
Provenza
315.425.1814 provenza@ashleymcgraw.com 25% 25% 25%
Page 110 of 121
Exhibit G1 - Davis Bacon Act Wage Determination
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Page 111 of 121
Exhibit G2 - Title 29 Code of Federal Regulations (“CFR”)
115
Office of the Secretary of Labor § 5.5
been certified by the Secretary of
Transportation in accordance with 23
U.S.C. 113(c).
(4) A distinct classification of ‘‘help-
er’’ will be issued in wage determina-
tions applicable to work performed on
construction projects covered by the
labor standards provisions of the
Davis-Bacon and Related Acts only
where:
(i) The duties of the helper are clear-
ly defined and distinct from those of
any other classification on the wage
determination;
(ii) The use of such helpers is an es-
tablished prevailing practice in the
area; and
(iii) The helper is not employed as a
trainee in an informal training pro-
gram. A ‘‘helper’’ classification will be
added to wage determinations pursuant
to § 5.5(a)(1)(ii)(A) only where, in addi-
tion, the work to be performed by the
helper is not performed by a classifica-
tion in the wage determination.
(o) Every person performing the du-
ties of a laborer or mechanic in the
construction, prosecution, completion,
or repair of a public building or public
work, or building or work financed in
whole or in part by loans, grants, or
guarantees from the United States is
employed regardless of any contractual
relationship alleged to exist between
the contractor and such person.
(p) The term wages means the basic
hourly rate of pay; any contribution ir-
revocably made by a contractor or sub-
contractor to a trustee or to a third
person pursuant to a bona fide fringe
benefit fund, plan, or program; and the
rate of costs to the contractor or sub-
contractor which may be reasonably
anticipated in providing bona fide
fringe benefits to laborers and mechan-
ics pursuant to an enforceable commit-
ment to carry out a financially respon-
sible plan of program, which was com-
municated in writing to the laborers
and mechanics affected. The fringe
benefits enumerated in the Davis-
Bacon Act include medical or hospital
care, pensions on retirement or death,
compensation for injuries or illness re-
sulting from occupational activity, or
insurance to provide any of the fore-
going; unemployment benefits; life in-
surance, disability insurance, sickness
insurance, or accident insurance; vaca-
tion or holiday pay; defraying costs of
apprenticeship or other similar pro-
grams; or other bona fide fringe bene-
fits. Fringe benefits do not include ben-
efits required by other Federal, State,
or local law.
(q) The term wage determination in-
cludes the original decision and any
subsequent decisions modifying, super-
seding, correcting, or otherwise chang-
ing the provisions of the original deci-
sion. The application of the wage deter-
mination shall be in accordance with
the provisions of § 1.6 of this title.
[48 FR 19541, Apr. 29, 1983, as amended at 48
FR 50313, Nov. 1, 1983; 55 FR 50149, Dec. 4,
1990; 57 FR 19206, May 4, 1992; 65 FR 69693,
Nov. 20, 2000; 65 FR 80278, Dec. 20, 2000]
§§ 5.3–5.4 [Reserved]
§ 5.5 Contract provisions and related
matters.
(a) The Agency head shall cause or
require the contracting officer to in-
sert in full in any contract in excess of
$2,000 which is entered into for the ac-
tual construction, alteration and/or re-
pair, including painting and deco-
rating, of a public building or public
work, or building or work financed in
whole or in part from Federal funds or
in accordance with guarantees of a
Federal agency or financed from funds
obtained by pledge of any contract of a
Federal agency to make a loan, grant
or annual contribution (except where a
different meaning is expressly indi-
cated), and which is subject to the
labor standards provisions of any of the
acts listed in § 5.1, the following clauses
(or any modifications thereof to meet
the particular needs of the agency, Pro-
vided, That such modifications are first
approved by the Department of Labor):
(1) Minimum wages. (i) All laborers
and mechanics employed or working
upon the site of the work (or under the
United States Housing Act of 1937 or
under the Housing Act of 1949 in the
construction or development of the
project), will be paid unconditionally
and not less often than once a week,
and without subsequent deduction or
rebate on any account (except such
payroll deductions as are permitted by
regulations issued by the Secretary of
Labor under the Copeland Act (29 CFR
part 3)), the full amount of wages and
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29 CFR Subtitle A (7–1–11 Edition) § 5.5
bona fide fringe benefits (or cash
equivalents thereof) due at time of
payment computed at rates not less
than those contained in the wage de-
termination of the Secretary of Labor
which is attached hereto and made a
part hereof, regardless of any contrac-
tual relationship which may be alleged
to exist between the contractor and
such laborers and mechanics.
Contributions made or costs reason-
ably anticipated for bona fide fringe
benefits under section 1(b)(2) of the
Davis-Bacon Act on behalf of laborers
or mechanics are considered wages paid
to such laborers or mechanics, subject
to the provisions of paragraph (a)(1)(iv)
of this section; also, regular contribu-
tions made or costs incurred for more
than a weekly period (but not less
often than quarterly) under plans,
funds, or programs which cover the
particular weekly period, are deemed
to be constructively made or incurred
during such weekly period. Such labor-
ers and mechanics shall be paid the ap-
propriate wage rate and fringe benefits
on the wage determination for the clas-
sification of work actually performed,
without regard to skill, except as pro-
vided in § 5.5(a)(4). Laborers or mechan-
ics performing work in more than one
classification may be compensated at
the rate specified for each classifica-
tion for the time actually worked
therein: Provided, That the employer’s
payroll records accurately set forth the
time spent in each classification in
which work is performed. The wage de-
termination (including any additional
classification and wage rates con-
formed under paragraph (a)(1)(ii) of
this section) and the Davis-Bacon post-
er (WH–1321) shall be posted at all
times by the contractor and its sub-
contractors at the site of the work in a
prominent and accessible place where
it can be easily seen by the workers.
(ii)(A) The contracting officer shall
require that any class of laborers or
mechanics, including helpers, which is
not listed in the wage determination
and which is to be employed under the
contract shall be classified in conform-
ance with the wage determination. The
contracting officer shall approve an ad-
ditional classification and wage rate
and fringe benefits therefore only when
the following criteria have been met:
(1) The work to be performed by the
classification requested is not per-
formed by a classification in the wage
determination; and
(2) The classification is utilized in
the area by the construction industry;
and
(3) The proposed wage rate, including
any bona fide fringe benefits, bears a
reasonable relationship to the wage
rates contained in the wage determina-
tion.
(B) If the contractor and the laborers
and mechanics to be employed in the
classification (if known), or their rep-
resentatives, and the contracting offi-
cer agree on the classification and
wage rate (including the amount des-
ignated for fringe benefits where appro-
priate), a report of the action taken
shall be sent by the contracting officer
to the Administrator of the Wage and
Hour Division, Employment Standards
Administration, U.S. Department of
Labor, Washington, DC 20210. The Ad-
ministrator, or an authorized rep-
resentative, will approve, modify, or
disapprove every additional classifica-
tion action within 30 days of receipt
and so advise the contracting officer or
will notify the contracting officer
within the 30-day period that addi-
tional time is necessary.
(C) In the event the contractor, the
laborers or mechanics to be employed
in the classification or their represent-
atives, and the contracting officer do
not agree on the proposed classifica-
tion and wage rate (including the
amount designated for fringe benefits,
where appropriate), the contracting of-
ficer shall refer the questions, includ-
ing the views of all interested parties
and the recommendation of the con-
tracting officer, to the Administrator
for determination. The Administrator,
or an authorized representative, will
issue a determination within 30 days of
receipt and so advise the contracting
officer or will notify the contracting
officer within the 30-day period that
additional time is necessary.
(D) The wage rate (including fringe
benefits where appropriate) determined
pursuant to paragraphs (a)(1)(ii) (B) or
(C) of this section, shall be paid to all
workers performing work in the classi-
fication under this contract from the
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117
Office of the Secretary of Labor § 5.5
first day on which work is performed in
the classification.
(iii) Whenever the minimum wage
rate prescribed in the contract for a
class of laborers or mechanics includes
a fringe benefit which is not expressed
as an hourly rate, the contractor shall
either pay the benefit as stated in the
wage determination or shall pay an-
other bona fide fringe benefit or an
hourly cash equivalent thereof.
(iv) If the contractor does not make
payments to a trustee or other third
person, the contractor may consider as
part of the wages of any laborer or me-
chanic the amount of any costs reason-
ably anticipated in providing bona fide
fringe benefits under a plan or pro-
gram, Provided, That the Secretary of
Labor has found, upon the written re-
quest of the contractor, that the appli-
cable standards of the Davis-Bacon Act
have been met. The Secretary of Labor
may require the contractor to set aside
in a separate account assets for the
meeting of obligations under the plan
or program.
(2) Withholding. The (write in name of
Federal Agency or the loan or grant re-
cipient) shall upon its own action or
upon written request of an authorized
representative of the Department of
Labor withhold or cause to be withheld
from the contractor under this con-
tract or any other Federal contract
with the same prime contractor, or any
other federally-assisted contract sub-
ject to Davis-Bacon prevailing wage re-
quirements, which is held by the same
prime contractor, so much of the ac-
crued payments or advances as may be
considered necessary to pay laborers
and mechanics, including apprentices,
trainees, and helpers, employed by the
contractor or any subcontractor the
full amount of wages required by the
contract. In the event of failure to pay
any laborer or mechanic, including any
apprentice, trainee, or helper, em-
ployed or working on the site of the
work (or under the United States Hous-
ing Act of 1937 or under the Housing
Act of 1949 in the construction or de-
velopment of the project), all or part of
the wages required by the contract, the
(Agency) may, after written notice to
the contractor, sponsor, applicant, or
owner, take such action as may be nec-
essary to cause the suspension of any
further payment, advance, or guar-
antee of funds until such violations
have ceased.
(3) Payrolls and basic records. (i) Pay-
rolls and basic records relating thereto
shall be maintained by the contractor
during the course of the work and pre-
served for a period of three years there-
after for all laborers and mechanics
working at the site of the work (or
under the United States Housing Act of
1937, or under the Housing Act of 1949,
in the construction or development of
the project). Such records shall contain
the name, address, and social security
number of each such worker, his or her
correct classification, hourly rates of
wages paid (including rates of contribu-
tions or costs anticipated for bona fide
fringe benefits or cash equivalents
thereof of the types described in sec-
tion 1(b)(2)(B) of the Davis-Bacon Act),
daily and weekly number of hours
worked, deductions made and actual
wages paid. Whenever the Secretary of
Labor has found under 29 CFR
5.5(a)(1)(iv) that the wages of any la-
borer or mechanic include the amount
of any costs reasonably anticipated in
providing benefits under a plan or pro-
gram described in section 1(b)(2)(B) of
the Davis-Bacon Act, the contractor
shall maintain records which show that
the commitment to provide such bene-
fits is enforceable, that the plan or pro-
gram is financially responsible, and
that the plan or program has been com-
municated in writing to the laborers or
mechanics affected, and records which
show the costs anticipated or the ac-
tual cost incurred in providing such
benefits. Contractors employing ap-
prentices or trainees under approved
programs shall maintain written evi-
dence of the registration of apprentice-
ship programs and certification of
trainee programs, the registration of
the apprentices and trainees, and the
ratios and wage rates prescribed in the
applicable programs.
(ii)(A) The contractor shall submit
weekly for each week in which any
contract work is performed a copy of
all payrolls to the (write in name of ap-
propriate federal agency) if the agency
is a party to the contract, but if the
agency is not such a party, the con-
tractor will submit the payrolls to the
applicant, sponsor, or owner, as the
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118
29 CFR Subtitle A (7–1–11 Edition) § 5.5
case may be, for transmission to the
(write in name of agency). The payrolls
submitted shall set out accurately and
completely all of the information re-
quired to be maintained under 29 CFR
5.5(a)(3)(i), except that full social secu-
rity numbers and home addresses shall
not be included on weekly transmit-
tals. Instead the payrolls shall only
need to include an individually identi-
fying number for each employee (e.g.,
the last four digits of the employee’s
social security number). The required
weekly payroll information may be
submitted in any form desired. Op-
tional Form WH–347 is available for
this purpose from the Wage and Hour
Division Web site at http://www.dol.gov/
esa/whd/forms/wh347instr.htm or its suc-
cessor site. The prime contractor is re-
sponsible for the submission of copies
of payrolls by all subcontractors. Con-
tractors and subcontractors shall
maintain the full social security num-
ber and current address of each covered
worker, and shall provide them upon
request to the (write in name of appro-
priate federal agency) if the agency is a
party to the contract, but if the agency
is not such a party, the contractor will
submit them to the applicant, sponsor,
or owner, as the case may be, for trans-
mission to the (write in name of agen-
cy), the contractor, or the Wage and
Hour Division of the Department of
Labor for purposes of an investigation
or audit of compliance with prevailing
wage requirements. It is not a viola-
tion of this section for a prime con-
tractor to require a subcontractor to
provide addresses and social security
numbers to the prime contractor for its
own records, without weekly submis-
sion to the sponsoring government
agency (or the applicant, sponsor, or
owner).
(B) Each payroll submitted shall be
accompanied by a ‘‘Statement of Com-
pliance,’’ signed by the contractor or
subcontractor or his or her agent who
pays or supervises the payment of the
persons employed under the contract
and shall certify the following:
(1) That the payroll for the payroll
period contains the information re-
quired to be provided under § 5.5
(a)(3)(ii) of Regulations, 29 CFR part 5,
the appropriate information is being
maintained under § 5.5 (a)(3)(i) of Regu-
lations, 29 CFR part 5, and that such
information is correct and complete;
(2) That each laborer or mechanic
(including each helper, apprentice, and
trainee) employed on the contract dur-
ing the payroll period has been paid the
full weekly wages earned, without re-
bate, either directly or indirectly, and
that no deductions have been made ei-
ther directly or indirectly from the full
wages earned, other than permissible
deductions as set forth in Regulations,
29 CFR part 3;
(3) That each laborer or mechanic has
been paid not less than the applicable
wage rates and fringe benefits or cash
equivalents for the classification of
work performed, as specified in the ap-
plicable wage determination incor-
porated into the contract.
(C) The weekly submission of a prop-
erly executed certification set forth on
the reverse side of Optional Form WH–
347 shall satisfy the requirement for
submission of the ‘‘Statement of Com-
pliance’’ required by paragraph
(a)(3)(ii)(B) of this section.
(D) The falsification of any of the
above certifications may subject the
contractor or subcontractor to civil or
criminal prosecution under section 1001
of title 18 and section 231 of title 31 of
the United States Code.
(iii) The contractor or subcontractor
shall make the records required under
paragraph (a)(3)(i) of this section avail-
able for inspection, copying, or tran-
scription by authorized representatives
of the (write the name of the agency)
or the Department of Labor, and shall
permit such representatives to inter-
view employees during working hours
on the job. If the contractor or subcon-
tractor fails to submit the required
records or to make them available, the
Federal agency may, after written no-
tice to the contractor, sponsor, appli-
cant, or owner, take such action as
may be necessary to cause the suspen-
sion of any further payment, advance,
or guarantee of funds. Furthermore,
failure to submit the required records
upon request or to make such records
available may be grounds for debar-
ment action pursuant to 29 CFR 5.12.
(4) Apprentices and trainees —(i) Ap-
prentices. Apprentices will be permitted
to work at less than the predetermined
rate for the work they performed when
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Office of the Secretary of Labor § 5.5
they are employed pursuant to and in-
dividually registered in a bona fide ap-
prenticeship program registered with
the U.S. Department of Labor, Employ-
ment and Training Administration, Of-
fice of Apprenticeship Training, Em-
ployer and Labor Services, or with a
State Apprenticeship Agency recog-
nized by the Office, or if a person is em-
ployed in his or her first 90 days of pro-
bationary employment as an appren-
tice in such an apprenticeship program,
who is not individually registered in
the program, but who has been cer-
tified by the Office of Apprenticeship
Training, Employer and Labor Services
or a State Apprenticeship Agency
(where appropriate) to be eligible for
probationary employment as an ap-
prentice. The allowable ratio of ap-
prentices to journeymen on the job site
in any craft classification shall not be
greater than the ratio permitted to the
contractor as to the entire work force
under the registered program. Any
worker listed on a payroll at an ap-
prentice wage rate, who is not reg-
istered or otherwise employed as stated
above, shall be paid not less than the
applicable wage rate on the wage deter-
mination for the classification of work
actually performed. In addition, any
apprentice performing work on the job
site in excess of the ratio permitted
under the registered program shall be
paid not less than the applicable wage
rate on the wage determination for the
work actually performed. Where a con-
tractor is performing construction on a
project in a locality other than that in
which its program is registered, the ra-
tios and wage rates (expressed in per-
centages of the journeyman’s hourly
rate) specified in the contractor’s or
subcontractor’s registered program
shall be observed. Every apprentice
must be paid at not less than the rate
specified in the registered program for
the apprentice’s level of progress, ex-
pressed as a percentage of the journey-
men hourly rate specified in the appli-
cable wage determination. Apprentices
shall be paid fringe benefits in accord-
ance with the provisions of the appren-
ticeship program. If the apprenticeship
program does not specify fringe bene-
fits, apprentices must be paid the full
amount of fringe benefits listed on the
wage determination for the applicable
classification. If the Administrator de-
termines that a different practice pre-
vails for the applicable apprentice clas-
sification, fringes shall be paid in ac-
cordance with that determination. In
the event the Office of Apprenticeship
Training, Employer and Labor Serv-
ices, or a State Apprenticeship Agency
recognized by the Office, withdraws ap-
proval of an apprenticeship program,
the contractor will no longer be per-
mitted to utilize apprentices at less
than the applicable predetermined rate
for the work performed until an accept-
able program is approved.
(ii) Trainees. Except as provided in 29
CFR 5.16, trainees will not be per-
mitted to work at less than the pre-
determined rate for the work per-
formed unless they are employed pur-
suant to and individually registered in
a program which has received prior ap-
proval, evidenced by formal certifi-
cation by the U.S. Department of
Labor, Employment and Training Ad-
ministration. The ratio of trainees to
journeymen on the job site shall not be
greater than permitted under the plan
approved by the Employment and
Training Administration. Every train-
ee must be paid at not less than the
rate specified in the approved program
for the trainee’s level of progress, ex-
pressed as a percentage of the journey-
man hourly rate specified in the appli-
cable wage determination. Trainees
shall be paid fringe benefits in accord-
ance with the provisions of the trainee
program. If the trainee program does
not mention fringe benefits, trainees
shall be paid the full amount of fringe
benefits listed on the wage determina-
tion unless the Administrator of the
Wage and Hour Division determines
that there is an apprenticeship pro-
gram associated with the cor-
responding journeyman wage rate on
the wage determination which provides
for less than full fringe benefits for ap-
prentices. Any employee listed on the
payroll at a trainee rate who is not
registered and participating in a train-
ing plan approved by the Employment
and Training Administration shall be
paid not less than the applicable wage
rate on the wage determination for the
classification of work actually per-
formed. In addition, any trainee per-
forming work on the job site in excess
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29 CFR Subtitle A (7–1–11 Edition) § 5.5
of the ratio permitted under the reg-
istered program shall be paid not less
than the applicable wage rate on the
wage determination for the work actu-
ally performed. In the event the Em-
ployment and Training Administration
withdraws approval of a training pro-
gram, the contractor will no longer be
permitted to utilize trainees at less
than the applicable predetermined rate
for the work performed until an accept-
able program is approved.
(iii) Equal employment opportunity.
The utilization of apprentices, trainees
and journeymen under this part shall
be in conformity with the equal em-
ployment opportunity requirements of
Executive Order 11246, as amended, and
29 CFR part 30.
(5) Compliance with Copeland Act re-
quirements. The contractor shall com-
ply with the requirements of 29 CFR
part 3, which are incorporated by ref-
erence in this contract.
(6) Subcontracts. The contractor or
subcontractor shall insert in any sub-
contracts the clauses contained in 29
CFR 5.5(a)(1) through (10) and such
other clauses as the (write in the name
of the Federal agency) may by appro-
priate instructions require, and also a
clause requiring the subcontractors to
include these clauses in any lower tier
subcontracts. The prime contractor
shall be responsible for the compliance
by any subcontractor or lower tier sub-
contractor with all the contract
clauses in 29 CFR 5.5.
(7) Contract termination: debarment. A
breach of the contract clauses in 29
CFR 5.5 may be grounds for termi-
nation of the contract, and for debar-
ment as a contractor and a subcon-
tractor as provided in 29 CFR 5.12.
(8) Compliance with Davis-Bacon and
Related Act requirements. All rulings and
interpretations of the Davis-Bacon and
Related Acts contained in 29 CFR parts
1, 3, and 5 are herein incorporated by
reference in this contract.
(9) Disputes concerning labor standards.
Disputes arising out of the labor stand-
ards provisions of this contract shall
not be subject to the general disputes
clause of this contract. Such disputes
shall be resolved in accordance with
the procedures of the Department of
Labor set forth in 29 CFR parts 5, 6,
and 7. Disputes within the meaning of
this clause include disputes between
the contractor (or any of its sub-
contractors) and the contracting agen-
cy, the U.S. Department of Labor, or
the employees or their representatives.
(10) Certification of eligibility. (i) By
entering into this contract, the con-
tractor certifies that neither it (nor he
or she) nor any person or firm who has
an interest in the contractor’s firm is a
person or firm ineligible to be awarded
Government contracts by virtue of sec-
tion 3(a) of the Davis-Bacon Act or 29
CFR 5.12(a)(1).
(ii) No part of this contract shall be
subcontracted to any person or firm in-
eligible for award of a Government
contract by virtue of section 3(a) of the
Davis-Bacon Act or 29 CFR 5.12(a)(1).
(iii) The penalty for making false
statements is prescribed in the U.S.
Criminal Code, 18 U.S.C. 1001.
(b) Contract Work Hours and Safety
Standards Act. The Agency Head shall
cause or require the contracting officer
to insert the following clauses set forth
in paragraphs (b)(1), (2), (3), and (4) of
this section in full in any contract in
an amount in excess of $100,000 and sub-
ject to the overtime provisions of the
Contract Work Hours and Safety
Standards Act. These clauses shall be
inserted in addition to the clauses re-
quired by § 5.5(a) or 4.6 of part 4 of this
title. As used in this paragraph, the
terms laborers and mechanics include
watchmen and guards.
(1) Overtime requirements. No con-
tractor or subcontractor contracting
for any part of the conract work which
may require or involve the employ-
ment of laborers or mechanics shall re-
quire or permit any such laborer or me-
chanic in any workweek in which he or
she is employed on such work to work
in excess of forty hours in such work-
week unless such laborer or mechanic
receives compensation at a rate not
less than one and one-half times the
basic rate of pay for all hours worked
in excess of forty hours in such work-
week.
(2) Violation; liability for unpaid wages;
liquidated damages. In the event of any
violation of the clause set forth in
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121
Office of the Secretary of Labor § 5.5
paragraph (b)(1) of this section the con-
tractor and any subcontractor respon-
sible therefor shall be liable for the un-
paid wages. In addition, such con-
tractor and subcontractor shall be lia-
ble to the United States (in the case of
work done under contract for the Dis-
trict of Columbia or a territory, to
such District or to such territory), for
liquidated damages. Such liquidated
damages shall be computed with re-
spect to each individual laborer or me-
chanic, including watchmen and
guards, employed in violation of the
clause set forth in paragraph (b)(1) of
this section, in the sum of $10 for each
calendar day on which such individual
was required or permitted to work in
excess of the standard workweek of
forty hours without payment of the
overtime wages required by the clause
set forth in paragraph (b)(1) of this sec-
tion.
(3) Withholding for unpaid wages and
liquidated damages. The (write in the
name of the Federal agency or the loan
or grant recipient) shall upon its own
action or upon written request of an
authorized representative of the De-
partment of Labor withhold or cause to
be withheld, from any moneys payable
on account of work performed by the
contractor or subcontractor under any
such contract or any other Federal
contract with the same prime con-
tractor, or any other federally-assisted
contract subject to the Contract Work
Hours and Safety Standards Act, which
is held by the same prime contractor,
such sums as may be determined to be
necessary to satisfy any liabilities of
such contractor or subcontractor for
unpaid wages and liquidated damages
as provided in the clause set forth in
paragraph (b)(2) of this section.
(4) Subcontracts. The contractor or
subcontractor shall insert in any sub-
contracts the clauses set forth in para-
graph (b)(1) through (4) of this section
and also a clause requiring the sub-
contractors to include these clauses in
any lower tier subcontracts. The prime
contractor shall be responsible for
compliance by any subcontractor or
lower tier subcontractor with the
clauses set forth in paragraphs (b)(1)
through (4) of this section.
(c) In addition to the clauses con-
tained in paragraph (b), in any con-
tract subject only to the Contract
Work Hours and Safety Standards Act
and not to any of the other statutes
cited in § 5.1, the Agency Head shall
cause or require the contracting officer
to insert a clause requiring that the
contractor or subcontractor shall
maintain payrolls and basic payroll
records during the course of the work
and shall preserve them for a period of
three years from the completion of the
contract for all laborers and mechan-
ics, including guards and watchmen,
working on the contract. Such records
shall contain the name and address of
each such employee, social security
number, correct classifications, hourly
rates of wages paid, daily and weekly
number of hours worked, deductions
made, and actual wages paid. Further,
the Agency Head shall cause or require
the contracting officer to insert in any
such contract a clause providing that
the records to be maintained under this
paragraph shall be made available by
the contractor or subcontractor for in-
spection, copying, or transcription by
authorized representatives of the
(write the name of agency) and the De-
partment of Labor, and the contractor
or subcontractor will permit such rep-
resentatives to interview employees
during working hours on the job.
(The information collection, recordkeeping,
and reporting requirements contained in the
following paragraphs of this section were ap-
proved by the Office of Management and
Budget:
Paragraph OMB Con-
trol Number
(a)(1)(ii)(B) ......................................................... 1215–0140
(a)(1)(ii)(C) ......................................................... 1215–0140
(a)(1)(iv) ............................................................. 1215–0140
(a)(3)(i) ............................................................... 1215–0140,
1215–0017
(a)(3)(ii)(A) ......................................................... 1215–0149
(c) ....................................................................... 1215–0140,
1215–0017
[48 FR 19540, Apr. 29, 1983, as amended at 51
FR 12265, Apr. 9, 1986; 55 FR 50150, Dec. 4,
1990; 57 FR 28776, June 26, 1992; 58 FR 58955,
Nov. 5, 1993; 61 FR 40716, Aug. 5, 1996; 65 FR
69693, Nov. 20, 2000; 73 FR 77511, Dec. 19, 2008]
EFFECTIVE DATE NOTE: At 58 FR 58955, Nov.
5, 1993, § 5.5 was amended by suspending para-
graph (a)(1)(ii) indefinitely.
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Page 112 of 121
Exhibit H - Design-Builder’s Designated Representatives
Gabe Oliver Senior
Vice President
GCS, Inc. DBA GCS-SIGAL
1140 Third Street, NE | Suite 320
Washington, DC 20002
Page 113 of 121
Exhibit I - Department’s Designated Representatives and Contracting Officers
George G. Lewis
Associate Director & Chief Procurement Officer
Contracts and Procurement Division
Department of General Services
Contracts and Procurement Division
2000 14th Street NW, 4th Floor
Washington, DC 20009
Peter Henry Lyonga
Contracting Officer
Contracting and Procurement Division
Department of General Services
3924 Minnesota Ave NE, 5th Floor
Washington, DC 20019
Page 114 of 121
Exhibit J – Standard Contract Provisions (Construction and
Architectural/Engineering)
Standard Contract Provisions - Page 1 of 24
District of Columbia Department of General Services
Standard Contract Provisions
GENERAL PROVISIONS
(Construction Contract)
ARTICLE 1. DEFINITIONS
A. “Government” as used herein means the District of Columbia Depa rtment of General Services ,
(DGS) that is a party to a contract.
B. “Executive” as used herein means the elected head of the Government as set forth in [Public Law
93-198 dated December 24, 1973, Title 4, Part B, Section 422(1)] (Or relevant local law).
C. “Contracting Officer” as used herein means the Government official authorized to
execute and administrate the Contract on behalf of the Governme nt. Within DGS, the Director i s
the Chief Contracting Officer. The Director may make delegation s of procurement authority to
additional contracting officers within DGS.
D. “Contract Documents” or “Contract” as used herein means Addenda , Contract Form, S tandard
Contract Provisions, Instructions to Bidders, General Provision s, Labor Provisions, Perform ance
and Payment Bonds, Specifications, Special Provisions, Contract Drawings, approved written
Change Orders and Agreements required to acceptably complete th e Contract, including
authorized extensions thereof.
ARTICLE 2. SPECIFICATIONS AND DRAWINGS—The Contractor shall keep on the work site a copy of
Contract drawings and specifications and shall at all times give the Contracting Officer access thereto.
Anything mentioned in the specifications and not shown on the C ontract drawings, or shown on the
Contract drawings and not mentioned in the specifications, shall be of like effect as if shown or mentioned
in both.
There shall be no change orders or equitable adjustments for work related to items appearing in either the
Contract drawing or specifications.
All Contract requirements are equally binding. Each Contract re quirement, whether or not omitted
elsewhere in the Contract, is binding as though occurring in an y or all parts of the Contract. In case of
discrepancy:
1. The Contracting Officer shall be promptly notified in writing of any error, discrepancy or
omission, apparent or otherwise.
2. Applicable Federal, State, and Municipal Code requirements have priority over: the
Contract form, General Provisions, Change Orders, Addenda, Contract drawings, Special
Provisions and Specifications.
3. The Contract form, Standard Contract Provisions, General Provis ions and Lab or
Provisions have priority over: Change Orders, Addenda, Contract drawings, Special
Provisions and Specifications.
4. Change Orders have priority over: Addenda, Contract drawings and Specifications.
5. Addenda have priority over: Contract drawings, Special Provisio ns and Specifications. A
later dated Addendum has priority over earlier dated Addenda.
6. Special Provisions have priority over: Contract drawings and other specifications.
Standard Contract Provisions - Page 2 of 24
7. Shown and indicated dimensions have priority over scaled dimensions.
8. Original scale drawings and details have priority over any othe r different scale drawing s
and detail
s.
9. Large scale drawings and details have priority over small scale drawings and details.
10. Any
adjustment by the Contractor without a prior determination by the Contracting Officer
shall
be at his own risk and expense. The Contracting Officer will furnish from time to
time
such detail drawings and other information as he may consi der necessary, unless
otherwise provided.
ARTI
CLE 3. CHANGES
A.
DESIGNATED CHANGE ORDERS—The Contracting Officer may, at any time, without notice to
the sureties, by written order designated or indicated to be a change order, make any change in
the work within the general scope of the Contract, including but not limited to changes
1. In the Contra
ct drawings and specifications;
2. In the method or manner of performance of the work;
3. In the Government furni
shed facilities, equipment, materials or services; or
4. Dire
cting acceleration in the performance of the work.
Nothing provided in this Article shall excuse the Contractor from proceeding with the prosecution
of the work so changed.
B.
OTHER CHANGE ORDERS—Any other written order or an oral order (which term as used in this
Section
(B) shall include direction, instruction, interpretatio n, or determination) from the
Contractin
g Officer which causes any such change, shall be trea ted as a Change Order un der
this
Article, provided that the Contractor gives the Contractin g Officer written notice stating th e
date,
circumstances and sources of the order and that the Contractor regards the order as a
Change Order.
C.
GENERAL REQUIREMENTS—Except as herein provided, no order, statement or conduct of t he
Contractin
g Officer shall be treated as a change under this Art icle or entitle the Contractor to an
equitable adjustment hereunder. If any change under this Articl e causes an increase or decrease
in
the Contractor’s cost of, or the time required for, the performance of any part of the work under
this
Contract whether or not changed by any order, an equitable adjustment shall be made and
the Contract modified in writing accordingly; provided, however , that except for claims based on
defective specifications, no claim for any change under (B) abo ve shall be allowed for any cost
incurred more than 20 days before the Contractor gives written notice as therein required unless
this 20 days is extended by the Contracting Officer and provide d further, that in case of defective
drawings and specifications, the equitable adjustment shall inc lude any increased co st
rea
sonably incurred by the Contractor in attempting to comply w ith such defective drawings and
specifications.
If the Contractor intends to assert a claim for an equitable adjustment under this Article, he mu st,
within
30 days after receipt of a written Change Order under (A ) above or the furnishing of a
written notice under (B) above, submit to the Contracting Offic er a written statement setting f orth
the
general nature and monetary extent of such claim, unless th is period is extended by the
Contracting Officer. The statement of claim hereunder may be in cluded in the notice under (B)
above.
Standard Contract Provisions - Page 3 of 24
With respect to the notification requirements hereunder, time i s of the essence. A failure to
provide timely notice constitutes waiver of the claim. No claim by the Contractor for an equitable
adjustment hereunder shall be allowed if asserted after final payment under the Contract.
D.
CHANGE ORDER BREAKDOWN—Contract prices shall be used for Change Order work where
work is of similar nature; no other costs, overhead or profit will be allowed.
Where Contract prices are not appropriate and the nature of the change is known in advance of
construction, the parties shall attempt to agree on a fully jus tifiable price adjustment and/or
adjustment of completion time.
Whe
n Contract prices are not appropriate, or the parties fail t o agree on equitable adjustment, or
in
processing claims, equitable adjustment for Change Order work shall be per this Article and
Article 4 and shall be based upon the breakdown shown in follow ing subsections 1. through 7 .
The
Contractor shall assemble a complete cost breakdown that li sts and substantiates each item
of work and each item of cost.
1.
Labor—Payment will be made for direct labor cost plus indirect labor cost such a s
insu
rance, taxes, fringe benefits and welfare provided such cos ts are consid ered
rea
sonable. Indirect costs shall be itemized and verified by receipted invoices. If
verification
is not possible, up to 18 percent of direct labor costs may be allowed. I n
addition,
up to 20 percent of direct plus indirect labor costs may be allowed for overhea d
and profit.
2.
Bond—Payment for additional bond cost will be made per bond rate schedule submitted
to the Office of Contracting and Procurement with the executed Contract.
3.
Materials—Payment for cost of required materials will be F.O.B. destination (the job site)
with an allo
wance for overhead and profit.
4.
Rented Equipment—Payment for required equipment rented from an outside compa ny
that
is neither an affiliate of, nor a subsidiary of, the Contractor will be based on receipted
invoice
s which shall not exceed rates given in the current edit ion of the Rental Rate Blue
Book
for Construction Equipment published by Data Quest. If actual rental rates exceed
manual rates, written justification shall be furnished to the C ontracting Officer fo r
con
sideration. No additional allowance will be made for overhea d and profit. The
Contracto
r shall submit written certification to the Contracting Officer that any required
rented equipment is neither owned by nor rented from the Contra ctor or an affiliate of o r
subsidiary of the Contractor.
5.
Contractor’s Equipment— Payment for required equipment owned by the Contractor or
an affiliate of the Contractor will be based solely on an hourl y rate derived by dividing the
curre
nt appropriate monthly rate by 176 hours. No payment will be made under any
circum
stances for repair costs, freight and transportation char ges, fuel, lubricant s,
insu
rance, any other costs and expenses, or overhead and profit. Payment for s uch
equipm
ent made idle by delays attributable to the Government wi ll be based on one-half
the derived hourly rate under this subsection.
6.
Miscellaneous—No additional allowance will be made for general superintenden ce, use
of small tools and other costs for which no specific allowance is herein provided.
Standard Contract Provisions - Page 4 of 24
7. Subcontract Work—Pay ment for additional necessary subcontract work will be base d
on
applicable procedures in 1. through 6., to which total additional subcontract work up to
an additio
nal 10 percent may be allowed for the Contractor’s overhead and profit.
ARTI
CLE 4. EQUITABLE ADJUSTMENT OF CONTRACT TERMS
The Contractor is entitled to an equitable adjustment of the contract terms whenever the following
situations develop:
A.
DIFFERING SITE CONDITIONS:
1. Duri
ng the progress of the work, if subsurface or latent physical conditions are encountered
at the site differing materially from those indicated in the contract or if unknown physical
con
ditions of an unusual nature, differing materially from those ordinarily encountered and
generally recognized as inherent in the work provided for in the contract, are encountered at
the site, the Contracto
r, upon discovering such conditions, shall promptly notify the
Contractin
g Officer in writing of the specific differing conditions before they are disturbed and
before the aff
ected work is performed.
2. Upon written notification, the Contracting Officer will investigate the conditions, and if he/she
determi
nes that the conditions materially differ and cause an increase or decrease in the cost
or time required for the performance of any work under the contract, an adjustment, excluding
loss of anticip
ated profits, will be made and the contract modified in writing accordingly. The
Contracting Officer
will notify the Contractor of his/her determination whether or not an
adjustment of the contract i
s warranted.
3. No contract adjustment which results in a benefit to the Contractor will be allowed unless the
Contracto
r has provided the required written notice; a failure to notify the Contracting Officer
of the chan
ged conditions prior to work being disturbed by said conditions shall constitute a
perm
anent waiver of all right to compensation related to the changed conditions by the
Contracto
r.
4. No contract adjustment will be allowed under this clause for any effects caused on
unchan
ged work.
B.
SUSPENSION OF WORK ORDERED BY THE CONTRACTING OFFICER:
1. If the perform
ance of all or any portion of the work is suspended or delayed by the
Contracting Officer in writing for an unreasonable period of time (not originally anticipated,
cu
stomary, or inherent to the construction industry) and the Contractor believes that
addition
al compensation and/or contract time is due as a result of such suspension or delay,
the Contracto
r shall submit to the Contracting Officer in writing a request for equitable
adjustment wi
thin seven (7) calendar days of receipt of the notice to resume work. The
requ
est shall set forth the reasons and support for such adjustment.
2. Upo
n receipt, the Contracting Officer will evaluate the Contractor’s request. If the Contracting
Officer a
grees that the cost and/or time required for the performance of the contract has
increa
sed as a result of such suspension and the suspension was caused by conditions
beyond the
control or and not the fault of the contractor, its suppliers, or subcontractors at
any approved tier, and not caused by weat
her, the Contracting Officer will make an
adju
stment (excluding profit) and modify the contract in writing accordingly. The Contracting
Officer will notify the Contract of his/her determination whether or not an adjustment of the
contract i
s warranted.
3. No contract adjustment will be allowed unless the Contractor has submitted the request for
adjustment wi
thin the time prescribed; a failure to submit a request for adjustment in the time
Standard Contract Provisions - Page 5 of 24
prescribed shall constitute waiver of all right to compensation related to the suspension of
work by the Contractor.
4. No contract adjustment will be allowed under this clause to the extent that performance would
have bee
n suspended or delayed by any other cause, or for which an adjustment is provided
for or excl
uded under any other term of condition of this contract.
C.
SIGNIFICANT CHANGES IN THE CHARACTER OF WORK:
1. The Contracting Officer reserves the right to make, in writing, at any time during the work,
su
ch changes in quantities and such alterations in the work as are necessary to satisfactorily
compl
ete the project. Such changes in quantities and alterations shall not invalidate the
contract no
r release the surety, and the Contractor agrees to perform the work as altered.
2. If the alterations or
changes in quantities significantly change the character of the work under
the cont
ract, whether or not changed by any such different quantities or alterations, an
adju
stment, excluding loss of anticipated profits, will be made to the contract. The basis for
the adju
stment shall be agreed upon prior to the performance of the work. If a basis cannot
be agreed u
pon, then an adjustment will be made either for or against the Contractor in such
amount a
s the Contracting Officer may determine to be fair and reasonable.
3. If the alterations or
changes in quantities significantly change the character of the work to be
perfo
rmed under the contract, the altered work will be paid for as provided elsewhere in the
contract.
4. The term “sig
nificant change” shall be construed to apply only to the following circumstances:
a. Whe
n the character of the work as altered differs materially in kind or nature from that
involved or in
cluded in the original proposed construction; or
b. Whe
n an item of work is increased in excess of 125 percent or decreased below 75
percent of the
original contract quantity. Any allowance for an increase in quantity
shall apply only to that portion in excess
of 125 percent of original contract item
quantity, or in the case of a decrea
se below 75 percent, to the actual amount of work
perfo
rmed.
ARTICLE 5. TERMINATION
TERMINATION GENERALLY- Termination, whether for default or convenience, is not a Government
claim. The Contracting Officer may terminate a contract for default, in whole or in part, if the termination
is in the best interests of the Government, and the Contractor does any of the following:
(a)
Fails to deliver the goods or complete the work or services within the time specified in the
contract or any modification;
(b)
Fails to make sufficient progress on contract performance so as to endanger performance of t he
contract
within the time specified or in the manner specified in the contract;
(c)
Fails or refuses to go forward with the work in accordance with the direction of the Contract ing
Officer;
(d)
Expresses through word or conduct an intention not to complete the work in accordance with the
directions of the Contracting Officer;
(e)
Fails to perform any of the other provisions of the contract;
(f)
Materially deviates from the representations and capabilities set forth in the Contractor’s
response to the solicitation.
A
termination for default is a final decision of a Contracting Officer. In order to contest a termination for
default, the Contractor must submit a certified request to conv ert the termination for default to a
termination for convenience with all documents supporting such conversion and comply with all contract
Standard Contract Provisions - Page 6 of 24
provisions and laws relating to terminations for convenience, i ncluding the submission of a certified
termination for convenience settlement proposal. The submission of the certified request for conversion to
a termination for convenience and certified termination settlem ent proposal to the Contracting Officer
must occur prior to 90 days from the date of the Contracting Officer’s final decision.
DELAYS—If the Contractor refuses or fails to prosecute the work, or a ny separable part thereof, with
such diligence as will insure its completion within the time sp ecified in the Contract, or any extension
thereof, or fails to complete said work within specified time, the Government may, by written notice to the
Contractor, terminate his right to proceed with the work or such part of the work involving the delay. In
such event the Government may take over the work and prosecute the same to completion, by contract or
otherwise, and may take possession of and utilize in completing the work such materials, appliances, and
plant as may have been paid for by the Government or may be on the site of the work and necessary
therefore. Whether or not the Contractor’s right to proceed wit h the work is terminated, he and his
sureties shall be liable for any liability to the Government resulting from his refusal or failure to complete
the work within the specified time.
If fixed and agreed liquidated damages are provided in the Cont ract and if the Government does not so
terminate the Contractor’s right to proceed, the resulting dama ge will consist of such liquidated damages
until the work is completed and accepted.
The Contractor’s right to proceed shall not be so terminated nor the Contractor charged with resulting
damage if:
1. The delay in the completion the work arises from unforeseeable causes beyond the control and
without the fault or negligence of the Contractor, including bu t not restricted to acts of God, acts
of the publi
c enemy, acts of the Government in either its sovereign or contractual capacity, acts of
anothe
r contractor in the performance of a contract with the Government, fires, floods, epidemics,
quarantine
restrictions, strikes, freight embargoes, climatic conditions beyond the normal which
could be anticipated, or delays of subcontractors or suppliers arising from unforeseeable causes
beyond the control and without the fault or negligence of both the Contractor and such
subcontractors or suppliers (the term subcontractors or suppliers shall mean subcontractors o r
suppliers at any tier); and
2. The
Contractor, within 72 hours from the beginning of any such delay, (unless the Contracting
Officer grants a further period of time before the date of final payment under the Contract) notifies
the Contracti
ng Officer in writing of the causes of delay.
The
Contracting Officer shall ascertain the facts and the exten t of the delay and extend the time far
completing the work when, in his judgment, the findings of fact justify such an extension, and his findings
of fact shall be final and conclusive on the parties, subject only to appeal as provided in Article 7 herein.
If, after notice of termination of the Contractor’s right to proceed under the provisions of this Article, it is
determined for any reason that the Contractor was not in defaul t under the provisions of this Article, or
that the delay was excusable under the provisions of this Artic le, the rights and obligations of the parties
shall be in accordance with Article 6 herein. Failure to agree to any such adjustment shall be a dispute
concerning a question of fact within the meaning of Article 7 herein.
The rights and remedies of the Government provided in this Arti cle are in addition to any other rights and
remedies provided by law or under the Contract.
The Government may, by written notice, terminate the Contract o r a portion thereof as a result of an
Executive Order of the President of the United States with resp e c t t o t h e p r o s e c u t i o n o f w a r o r i n t h e
interest of national defense. When the Contract is so terminate d, no claim for loss of anticipated profits
will be permitted.
ARTICLE 6. TERMINATION FOR CONVENIENCE OF THE GOVERNMENT
Standard Contract Provisions - Page 7 of 24
A. The performance of work under the Contract may be terminated by the Government in
accordan
ce with this Article in whole, or in part, whenever the Contracting Officer shall
determi
ne that such termination is in the best interest of the Government. Any such termination
shall
be effected by delivery to the Contractor of a Notice of Termination specifying the e xtent
to
which performance of work under the Contract is terminated, and the date upon which such
termination becomes effective.
B. After
receipt of a Notice of Termination, and except as otherwi se directed by the Contrac ting
Officer, the Contra
ctor shall:
1. Stop
work under the Contract on the date and to the extent spec ified in the Notice of
Termination.
2. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessa
ry for completion of such portion of the work under the Contract as is not
terminated.
3. Terminate all orders and subcontracts to the extent that they relate to the performance of
work terminated by the Notice of Termination.
4. Assig
n to the Government, in the manner, at the times, and to the extent directed by t he
Contractin
g Officer, all of the right, title and interest of th e Contractor under the orders and
subcontracts so terminated, in which case the Government shall have the right, in i ts
discretio
n, to settle or pay any or all claims arising out of the termination of such orders and
subcontracts.
5. Settle
all outstanding liabilities and all claims arising out o f such termination of orders or
subcontracts, with the approval or ratification of the Contracting Officer to the extent he may
requi
re, which approval or ratification shall be final for all purposes of this Article.
6. Transfer title to the Government and deliver in the manner, at the times, and to the extent, if
any, directe
d by the Contracting Officer
:
a. The fabri
cated or unfabricated parts, work in progress, completed work, supplies, and
other material procured as a part of, or acquired in connection with, the performance
of the work terminated by the Notice of Termination, and
b. The
completed, or partially completed plans, drawings information and other property
which, if the Contract bad been completed, would have been required to be furnished
to the Government.
7. Use his
best efforts to sell, in the manner, at the terms, to the extent, and at the
price or prices directed or authorize
d by the Contracting Officer, any property of the
types referred to in 6 abov
e provided, however, that the Contractor:
a. Shall not be required to extend credit to any purchaser, and
b. May
acquire any property under the conditions prescribed and at a p r i c e o r p r i c e s
approved by the Contracting Officer, and
c. Provided further, that the proceeds of any such transfer or disposition shall be applied
in reduction of any payments to be made by the Government to th e Contractor under
the
Contract or shall otherwise be credited to the price or cos t of the work covered by
the Contract
or paid in such other manner as the Contracting Officer may direct.
Standard Contract Provisions - Page 8 of 24
8. Complete performance of such part of the work as shall not have been terminated by t he
Notice of Termination.
9.
Take such action as may be necessary, or as the Contracting O fficer may direct, for the
protection and preservation of the property related to the Cont ract which is in the
possession of the Contractor and in which the Government has or may acquire an
interest.
10. The Co
ntractor shall proceed immediately with the performance of the above
obligation
s notwithstanding any delay in determining or adjusti ng the cost, or any item of
reimbursable cost, under this Article.
11. “Plant clea
rance period” means, for each particular property classification (such as
raw
materials, purchased parts and work in progress) at any one plant or location, a
period beginning with the effective date of the termination for convenience and ending 90
days after receipt by the Contracting Officer of acceptable inv entory schedules covering
all items of that particular property classification in the ter mination inventory at that plant
or location, or ending on such later date as may be agreed to by the Contracting Officer
and the Contractor. Final phase of a plant clearance period mea ns that part of a plant
clearance period which occurs alter the receipt of acceptable i nventory schedules
covering all items of the particular property classification at the plant or location.
At any time after expiration of the plant clearance period, as defined above, the Contractor
may submit to the Contracting Officer a list, certified as to q uantity and quality, of any or
all items of termination inventory not previously disposed of, exclusive of items the
disposition of which has been directed or authorized by the Con tracting Officer, and may
request the Government to remove such items or enter into a storage agreement covering
them. Not later than 15 days thereafter, the Government will accept title to such items and
remove them or enter into a storage agreement covering the same ; provided, that the list
submitted shall be subject to verification by the Contracting Officer upon removal of the
items or, if the items are stored, within 45 days from the date of submission of the list, and
any necessary adjustments to correct the list as submitted, sha ll be made prior to final
settlement.
C. After receipt of a Notice of Termination, the Contractor shall submit to the Contracting Officer
his
termination claim, in the form with the certification prescribed by the Contracting Officer.
Such claim shall be submitted promptly but in no event later th an 90 days from the effectiv e
date
of termination, unless one or more extensions in writing a re granted by the Contracting
Officer upon request of the Contractor made in writing within s uch 90 day period or authorized
extension thereof. In the event the Contractor was terminated for default and it asserts that it is
entitled to a termination for convenience, its certified request for the conversion of the defa ult
terminatio
n to one for convenience and its certified terminatio n settlement proposal must be
submitted to the Contracting Officer prior to the expiration of 90 days from the date of t he
default
termination. With respect to a termination for conveni ence, if the Contracting Offi cer
determi
nes that the facts justify such action, he may receive and act upon any such termination
claim at any time after such 90 day period or extension thereof . Nothing herein shall b e
con
strued to extend the time for the submission of a claim here under for a defaulted Contractor
beyond
90 days from the date of the default termination. Upon failure of the Contractor to
submit
his termination claim within the time allowed, the Contracting Officer may, subject to any
review
required by the Government’s procedures in effect as of the date of execution of the
Contract,
determine, on the basis of information available to h im, the amount, if any, due to t he
Contracto
r by reason of the termination and shall thereupon pay to the Contractor the amo unt
s
o determined.
D. Subject
to the provisions of C above, and subject to any review required by the Governme nt’s
pro
cedures in effect as of the date of execution of the Contrac t, the Contractor and Contracting
Standard Contract Provisions - Page 9 of 24
Officer may agree upon the whole or any part of the amount or a mounts to be paid to the
Contractor by reason of the tota l or partial termination of wor k pursuant to this Article, which
amount or amounts may include a reasonable allowance for profit on work done; provided, that
such agreed amount or amounts, exclusive of settlement costs, shall not exceed the total
Contract price as reduced by the amount of payments otherwise m ade and as further reduced
by the Contract price of work not terminated. The Contract shall be amended accordingly, and
the Contractor shall be paid the agreed amount. Nothing in E below prescribing the amount to
be paid to the Contractor in the event of failure of the Contra ctor and the Contracting Officer to
agree upon the whole amount to be paid to the Contractor by rea son of the termination of work
pursuant to this Article, shall be deemed to limit, restrict or otherwise determine or effect the
amount or amounts which may be agreed upon to be paid to the Contractor pursuant to this
paragraph.
E. In the event of the failure of the Contractor and the Contracting Officer to agree as provided in
D above upon the whole amount to be paid to the Contractor by r eason of the termination of
work
pursuant to this Article, the Contracting Officer shall, subject to any review required by the
Government’s procedures in effect as of the date of execution of the Contract, determine, on
the
basis of information available to him, the amount, if any, due the Contractor by reason o f
the
termination and shall pay to the Contractor the amounts det ermined by the Contract ing
Officer,
as follows, but without duplication of any amounts agr eed upon in accordance with D
above:
1. With
respect to all Contract work performed prior to the effective date of the Notice of
Termination, the total (without dupli
cation of any items) of:
a. The cost of such work;
b. The cost of settling and paying claims arising out of the termination of
work
under subcontracts or orders as provided in B 5. above, ex clusive
of
the amounts paid or payable on account of supplies or materi als
delivere
d or services furnished by the subcontractor prior to t he
effective
date of the Notice of Termination of work under the C ontract,
which amounts shall be included in the cost on account of which
payment is made under E1.a. above; and
c. A sum, as profit on E.1.a. above,
determined by the Contracting
Officer to be fair and reasonable; provided however, that if it appears
that the Contractor would have sustained a loss on the entire C ontract
had
it been completed, no profit shall be included or allowed u nder this
sub
paragraph and an appropriate adjustment shall be made reduci ng
the
amount of the settlement to reflect the indicated rate of l oss; and
provided further that profit shall be allowed only on preparati ons made
and work done by the Contractor for the terminated portion of t he
Contract
but may not be allowed on the Contractor’s settlement
expenses. Anticipatory profits and consequential damages will n ot be
allowed. Any reasonable method may be used to arrive at a fair profit,
sep
arately or as part of the whole settlement.
2
. The reasonable
cost of the preservation and protection of property incurred
pursuant to B.9; and any other reasonable cost inci
dental to termination of work
under the Contract includ
ing expense incidental to the determination of the
amount due to the Contractor
as the result of the termination of work under the
Contract.
F. The total sum to be pai
d to me Contractor under E.1. above shall not exceed the total
Contra
ct price as reduced by the amount of payments otherwise made and as further
Standard Contract Provisions - Page 10 of 24
reduced by the Contract price of work not terminated. Except for norm al spoilage, and
except to the extent that the Government shall have otherwise expressly assumed the risk
of loss, there shall be excluded from the amounts payable to the Contractor under
E.1. above, the fair value, as determ
ined by the Contracting Officer, of property which
is destroy
ed, lost, stolen or damaged so as to become undeliverable to the Government, or
to a buyer pursuant to
B.7 above.
G. The Co
ntractor shall have the right of appeal, under Article 7 herein, from any
determi
nation made by the Contracting Officer under C. or E. ab ove, except that, if t he
Contracto
r has failed to submit his claim within the time provi ded in C above and has failed to
requ
est extension of such time, he shall have no such right of appeal. In any case where the
Contracting Officer has made a determination of the amount due under C. or E. above, t he
Govern
ment shall pay to the Contractor the following:
1. If there is no right of appeal hereunder or if no timely appeal has been taken, t he
amount so de
termined by the Contracting Officer, or
2. If an appeal h
ad been taken, the amount finally determined on such appeal.
H. In arriving at the amount due the Contractor
under this Article there shall be deducted:
1. all
unliquidated advance or other payments on account theretofo r e m a d e t o t h e
Contractor, applicable to the terminated portion of the Contract;
2. any claim which the Government may have against the Contractor in connection with
the Contract;
and
3. the agreed price for, or the proceeds of sale of, any materials, supplies or other things
kept
by the Contractor or sold, pursuant to the provisions of this Article and not
otherwise recovered by or credited to the Government.
I. If
the termination hereunder be partial, prior to the settlemen t of the terminated portion of t he
Contract,
the Contractor may file with the Contracting Officer a request in writing for an
equitable adjustment of the price or prices specified in the Co ntract relating to the continu ed
portion
of the Contract (the portion not terminated by the Notice of Termination), and such
equitable adjustment as may be agreed upon shall be made at suc h price or prices; however,
nothing
contained herein shall limit the right of the Governmen t and the Contractor to agree
upon
the amount or amounts to be paid to the Contractor for the completion of the continued
portion of the Contract when said Contract does not contain an established Contract price for
such continued portion.
J. The
Government may from time to time, under such terms and conditions as it may prescribe,
make
partial payments against costs incurred by the Contractor in connection with th e
terminate
d portion of the Contract whenever in the opinion of the Contracting Officer th e
aggregate
of such payments shall be within the amount to which the Contractor will be
entitled
hereunder. If the total of such payments is in excess of the amount finally agreed or
determined to be due under this Article, such excess Shall be payable by the Contractor to
the
Government upon demand, together with interest computed at the rate of 6 percent per
annum for the period from the date such excess is received by t he Contractor to the date on
which such excess is repaid to the Government; provided however, that no interest shall be
cha
rged with respect to any such excess payment attributable to a reduction in the
Contractor’s claim by reason of retention or other disposition of termination inventory until ten
days
after the date of such retention or disposition, or such later date as determined by the
Contracting Officer by reason of the circumstances.
Standard Contract Provisions - Page 11 of 24
K. Unless otherwise provided in the Contract or by applicable stat ute, the Contractor, from the
effective date of termination and for a period of three years after final settlement under the
Contract, shall preserve and make available to the Government at all reasonable times at the
office of the Contractor, but without direct charge to the Gove rnment, all his books, r ecords,
document
s and other evidence bearing on the costs and expenses of the Contractor under
the Contract and relating to the work terminated hereunder, or, to the extent approved by the
Contracting Officer, photographs and other authentic reproductions thereof.
ARTICLE 7. DISPUTES
A. All disputes ari
sing under or relating to this contract shall be resolved as provided herein.
B. Claims by a Contractor
against the Government.
(1)
Claim, as used in Section B of this clause, means a written assertion by the Contractor seeking,
as a matter of
right, the payment of money in a sum certain, the adjustment or interpretation of contract
terms, o
r other relief arising under or relating to this contract. A claim arising under a contract, unlike a
claim relating
to that contract, is a claim that can be resolved under a contract clause that provides for the
relief sought by the claimant.
(a)
All claims by a Contractor against the Government arising under or relating to a contract shall be
in writing a
nd shall be submitted to the Contracting Officer for a decision.
(b)
Within 120 days after receipt of a claim, the Contracting Officer shall issue a decision, whenever
possibl
e taking into account factors such as the size and complexity of the claim and the
adeq
uacy of the information in support of the claim provided by the Contractor.
(c)
Any failure by the Contracting Officer to issue a decision on a contract claim within the required
time perio
d shall be deemed to be a denial of the claim and shall authorize the commencement of
an app
eal on the claim as otherwise provided.
(d)
(1) If a Contractor is unable to support any part of his or her claim and it is determined that the
inability is attributable to a
material misrepresentation of fact or fraud on the part of the
Contractor, the Contractor
shall be liable to the Government for an amount equal to the
unsupp
orted part of the claim in addition to all costs to the Government attributable to the cost of
reviewi
ng that part of the Contractor’s claim.
(2) Li
ability under this section shall be determined within 6 years of the commission of the
misrepresent
ation of fact or fraud.
(e)
All cost data, pricing data, and task data of claims hereunder must be certified as accurate,
compl
ete, required, and necessary to the best of the Contractor’s knowledge and belief. Further,
all task o
r work data in the claim must be described therein to the smallest unit of work or task.
The Co
ntracting Officer may require any additional certifications, descriptions or explanations of
the claim.
(f)
The parties agree that time is of the essence and all claims hereunder must be presented to the
Contractin
g Officer for a final decision within thirty (30) days of the occurrence of the
circum
stances giving rise to such claim or within thirty (30) days of when the Contractor knew or
sho
uld have known of the circumstances giving rise to such claim, otherwise compensation for
that claim is
waived.
(g)
The parties agree that there shall be no claims for unabsorbed home office overhead.
(2)
The Contractor’s claim shall contain at least the following:
(a) A de
scription of the claim and the amount in dispute;
(b) Any data
or other information in support of the claim;
(c) A brief de
scription of the Contractor’s efforts to resolve the dispute prior to filing the claim; and
(d) T
he Contractor’s request for relief or other action by the Contracting Officer.
(e) T
he certification of the accuracy, completeness, requirement, and necessity of all aspects of the claim.
(3)
The decision of the Contracting Officer shall be final and not subject to review unless an
admini
strative appeal or action for judicial review is timely commenced by the Contractor.
(4)
Pending final decision of an appeal, action, or final settlement, a Contractor shall proceed
diligently with
performance of the contract in accordance with the decision of the Contracting Officer.
C. Claim
s by the Government against a Contractor
Standard Contract Provisions - Page 12 of 24
(a) Claim as used in Section C of this clause, means a written de mand or written assertion by the
Govern
ment, including the Contracting Officer, seeking, as a matter of right, the payment of money in a
sum
certain, the adjustment of contract terms, or other relief arising under or relating to this contract. A
claim a
rising under a contract, unlike a claim relating to that contract, is a claim that can be resolved
unde
r a contract clause that provides for the relief sought by the claimant. Nothing herein shall be
construed to require the Government to notify the C
ontractor prior to the issuance of the Contracting
Officer’
s final decision.
(b)
(1) All claims by the Government against a Contractor arising under or relating to a contract shall be
decided by the Contracting Officer, who shall issue a decision in writing and furnish a copy of the decision
to the Contra
ctor.
(2) T
he decision shall be supported by reasons and shall inform the Contractor of his or her rights.
Specific findi
ngs of fact shall not be required.
(3) T
his clause shall not authorize the Contracting Officer to settle, compromise, pay, or otherwise adjust
any claim inv
olving fraud.
(4) T
he decision of the Contracting Officer shall be final and not subject to review unless an administrative
appe
al or action for judicial review is timely commenced by the Contractor.
(5) Pen
ding final decision of an appeal, action, or final settlement, the Contractor shall proceed diligently
with perfo
rmance of the contract in accordance with the decision of the Contracting Officer.
ARTI
CLE 8. PAYMENTS TO CONTRACTOR —Unless otherwise provided in the Contract, the
Government will pay the contract price or prices as hereinafter provided in accordance with Government
regulations.
The Government will make progress payments monthly as the work proceeds, or at more frequent
intervals as determined by the Contracting Officer, on estimate s approved by the Contracting Officer.
The Contractor shall furnish a breakdown of the total Contract price showing the amount included
therein for each principal category of the work, in such detail as requested, to provide a basis for
determining progress payments. In the preparation of estimates the Contracting Officer, at his discretion,
may authorize material delivered on the site and preparatory wo rk done to be taken into consideration.
Material delivered to the Contractor at locations other than the site may also be taken into consideration:
1. If such consideration is specifically authorized by the Contract;
2. If the Contractor furnishes satisfactory evidence that he has a cquired title to such material, that it
meets
Contract requirements and that it will be utilized on the work covered by the Contract; and
3. If the Contractor furnishes to the Contracting Officer an itemized list.
The
Contracting Officer at his/her discretion shall cause to be withheld retention in an amount sufficient
to protect the interest of the Government. Unless otherwise ag reed, the amount shall not exceed ten
percent (10%) of the partial payment. However, if the Contracting Officer, at any time after 50 percent of
the work has been completed, find s that satisfactory progress is being made, he may authorize any of
the remaining progress payments to be made in full or may retai n from such remaining partial payments
less than 10 percent thereof. Also, whenever work is substantia lly complete, the Contracting Officer, if
he considers the amount retained to be in excess of the amount adequate for the protection of the
Government, at his discretion, may release to the Contractor al l or a portion of such excess amount.
Furthermore, on completion and acceptance of each separate buil ding, public work, or other division of
the Contract, on which the price is stated separately in the Co ntract, payment may be made therefore
without retention of a percentage, less authorized deductions.
All material and work covered by progress payments made shall t hereupon become the sole property of
the Government, but this provision shall not be construed as re lieving the Contractor from the sole
responsibility for all material and work upon which payments ha ve been made or the restoration of any
damaged work, or as waiving the right of the Government to requ ire the fulfillment of all of the terms of
the Contract.
Standard Contract Provisions - Page 13 of 24
Upon completion and acceptance of all work, the amount due the Contractor under the Contract shall be
paid upon presentation at a properly executed voucher and after the Contractor shall have furnished the
Government with a release, if required, of all claims against t he Government arising by virtue of the
Contract, other than claims in stated amounts as may be specifi cally excepted by the Contractor from
the operation of the release.
ARTICLE 9. TRANSFER OR ASSIGNMENT —Unless otherwise provided by law, neither the Contract
nor any interest therein may be transferred or assigned by the Contractor to any other party without the
written consent of the Contracting Officer nor without the written acceptance by the surety on the
performance and payment bond securing the Contract of the assignee as the Contractor and the
principal on such bond; and any attempted transfer or assignmen t not authorized by this Article shall
constitute a breach of the Contract and the Government may for such cause terminate the right of the
Contractor to proceed in the same manner as provided in Article 5 herein, and the Contractor and his
sureties shall be liable to the Government for any excess cost occasioned the Government thereby.
ARTICLE 10. MATERIAL AND WORKMANSHIP
A.
GENERAL—Unless otherwise specifically provided in the Contract, all eq uipment, material and
article
s incorporated in the work covered by the Contract shall be new and of the most suitable
grade for the purpose intended. Unless otherwise specifically p rovided in the Contract, reference
to
any equipment, material, article or patented process, by tra de name, make or catalog number,
shall be regarded as establishing a standard of quality and sha ll not be construed as lim iting
comp
etition., and the Contractor may use any equipment, materia l, article or process which, in
the
judgment of the Contracting Officer, is equivalent to that named unless otherwise spec ified.
The
Contractor shall furnish to the Contracting Officer for his approval the name of the
manufa
cturer, the model number, and other identifying data and information respecting the
perfo
rmance, capacity, nature and rating of the mechanical and other equipment which t he
Contracto
r contemplates incorporating in the work. Machinery an d equipment shall be in prope r
con
dition. When required by the Contract or when called for by the Contracting Officer, the
Contractor shall furnish to the Contracting Officer for approva l full information concerning the
material or articles which he contemplates incorporating in the work. When so directed, sampl es
shall
be submitted for approval at the Contractor’s expense, wi th all shipping charges prepaid.
Machinery, equipment, material, and articles installed or used without required approval shall be
at the risk of subsequent rejection and subject to satisfactory replacement at Contractor’s
expense.
B.
SURPLUS MATERIALS USE—Whenever specified in the Contract or authorized by the
Contractin
g Officer that materials become the property of the Contractor, which by
reference or ot
herwise shall include disposal of materials, it is understood that the
Contractor accept
s such materials “as is” with no further expense or liability to the Government. If
such
material specified in the Contract will have a potential or real interest of value, the
Contractor shall make allowance in the Contract to show such value.
C.
GOVERNMENT MATERIAL—No materials furnished by the Government shall be applied to a ny
other
use, public or private, than that for which they are issu ed to the Contractor. The full amount
of
the cost to the Government of all materials furnished by the Government to the Contractor and
for which no charge is made, which are not accounted for by the Contractor to the satisfaction o f
the
Contracting Officer, will be charged against the Contractor and his sureties and may be
deducted from any monies due the Contractor, and this charge sh all be in addition to and not in
lieu of any other liabilities of the Contractor whether civil o r criminal. Materials furnished by the
Government for which a charge is made at a rate mentioned in the specifications will be delivered
to the Contra
ctor upon proper requisitions therefore and will be charged to his account.
D.
Plant —The Contractor shall at all times employ sufficient tools and equipment for prosecut ing
the
various classes of work to full completion in the manner an d time required. The Contractor
shall
at all times perform work in sufficient light and shall p rovide proper illumination, incl uding
Standard Contract Provisions - Page 14 of 24
lighting required for night work as directed, as a Contract req uirement. All equipment, tools,
formwork and staging used on the project shall be of sufficient size and in proper mechanical and
safe condition to meet work requirements, to produce satisfacto ry work quality and to prevent
injury to persons, the project or adjacent property. When methods and equipment are not
prescribed in the Contract, the Contractor is free to use tools , methods and equipment that he
satisfactorily demonstrates will accomplish the work in conformity with Contract requirements.
If the Contractor desires to use a method or type of tool or eq uipment other than specified in the
Contract, he shall request approval to do so; the request shall be in writing and shall include a full
description of proposed methods, tools and equipment and reason for the change or substitution.
Approval of substitutions and changed methods will be on condit ion that the Contractor will be
fully responsible for producing work meeting Contract requireme nts. If after trial use of the
substituted methods, tools and equipment, the Contracting Officer determines that work produced
does not meet Contract requirements, the Contractor shall complete remaining work with
specified methods, tools and equipment.
E.
CAPABILITY OF WORKERS- All work under the Contract shall be performed in a skillful an d
workm
anlike manner. The Contracting Officer may require the Con tractor to remove from t he
work
any such employees as the Contracting Officer deems incompetent, carele ss,
insu
bordinate, or otherwise objectionable, or whose continued e mployment on the work is
deeme
d by the Contracting Officer to be contrary to the public interest. Such request will be in
writing:
F.
CONFORMITY OF WORK AND MATERIALS —All work performed and materials and produ cts
furnished
shall be in conformity, within indicated tolerances, with lines, grades, cross sections,
details, dimensions, material and construction requirements sho wn or intended by the drawing s
arid specificat
ions.
When materials, products or work cannot be corrected, written n otice of rejection will be issued.
Rejected materials, products and work shall be eliminated from the project and acceptably
replaced at Contractor’s expense. The Contracting Officer’s fai lure to reject any portion of the
project shall not constitute implied acceptance nor in any way release the Contractor from
Contract requirements.
G.
UNAUTHORIZED WORK AND MATERIALS—Work performed or materials ordered or
furnished for the project deviating from requirements and speci fications without written authority,
will
be considered unauthorized and at Contractor’s expense. The Government is not obligated to
pay for unauthorized work. Unauthorized work and materials may be ordered removed and
repla
ced at Contractor’s expense.
ARTICLE 11. INSPECTION AND ACCEPTANCE —Except as otherwise provided in the Contract,
inspection and test by the Government of material and workmansh ip required by the Contract shall be
made at reasonable times and at the site of the work, unless th e Contracting Officer determines that such
inspection or test of material which is to be incorporated in t he work shall be made at the place of
production, manufacture or shipment of such material. To the e xtent specified by the Contracting Officer
at the time of determining to make off-site inspection or test, such inspection or test shall be conclusive as
to whether the material involved conforms to Contract requireme nts. Such off-site inspection or test shall
not relieve the Contractor of responsibility for damage to or loss of the material prior to acceptance, nor in
any way affect the continuing rights of the Government after ac ceptance of the completed work under the
terms of the last paragraph of this Article, except as herein above provided.
The Contractor shall, without charge, replace any material and correct any workmanship found by the
Government not to conform to Contract requirements and specific ations, unless in the public interest the
Government consents to accept such material or workmanship with an appropriate adjustment in Contract
price. The Contractor shall promptly segregate and remove rejec ted material from the premises at
Contractor’s expense.
Standard Contract Provisions - Page 15 of 24
If the Contractor does not promptly replace rejected material o r correct rejected workmanship, the
Government:
1. May, by contract or oth
erwise, replace such material and correct such workmanship and
charge the cost thereof to the Contractor, or
2. May termina
te the Contractor’s right to proceed in accordance with Article 5 herein.
The Contractor shall furnish promptly, without additional cost to the Government, all facilities,
labor and material reasonably needed for performing such safe a nd convenient inspection and
test
as may be required by the Contracting Officer. All inspections and tests by the Government
shall be performed in such manner as not unnecessarily to delay the work. Special, full size, and
performance tests shall be performed as described in the Contract. The Contractor shall be
charged with any additional cost of inspection when material an d workmanship are not ready for
inspection at the time specified by the Contractor.
Should
it be considered necessary or advisable by the Contracti ng Officer at any time before
acceptance of the work, either in part or in its entirety, to m ake an examination of work
compl
eted, by removing or tearing out same, the Contractor shall, on request, promptly furnish all
necessa
ry facilities, labor and material to do same. If such work is found to be defective or
non
conforming in any material respect, due to the fault of the Contractor or his subcontractors, he
shall defray all the expenses of such examination and of satisf actory reconstruction. If, however,
su
ch work is found to meet the requirements of the Contract, an equitable adjustment shall be
made in the Contract price to compensate the Contractor for the additional services involved in
su
ch examination and reconstruction and, if completion of the work has been delayed thereby, he
shall, in ad
dition, be granted an equitable extension of time.
Unless
otherwise provided in the Contract, acceptance by the Go vernment will be made as
prom
ptly as practicable after completion and inspection of all work required by the Contract.
Acceptance shall be final and conclusive except as regards to l atent defects, deficiencies, non-
conforming work, fraud, or such gross mistakes as may amount to fraud, or as regards the
Government’s rights under any warranty or guaranty, or as otherwise provided herein.
ARTICLE 12. SUPERINTENDENCE BY CONTRACTOR —The Contractor shall give his personal
superintendence to the performance of the work or have a compet ent foreman or superintendent,
satisfactory to the Contracting Officer, on the work site at al l times during progress, with authority to act
for him.
ARTICLE 13. PERMITS AND RESPONSIBILITIES —The Contractor shall, without expense to the
Government, be responsible for obtaining any necessary licenses , certificates and permits, and for
complying with any applicable Federal, State, and Municipal law s, codes and regulations, in connection
with the prosecution of the work. He shall be similarly respons ible for all damages to persons or property
that occurs as a result of his fault or negligence. He shall ta ke proper safety, health and environmental
precautions to protect the work, the workers, the public, and t he property of others. He shall also be
responsible for all materials delivered and work performed unti l completion and acceptance of the entire
construction work, except for any completed unit of construction thereof which theretofore may have been
accepted.
ARTICLE 14. INDEMNIFICATION—
A. The Contractor shall indemnify and save harmless the Government and all of its officers, age nts
and
servants against any and all claims or liability arising fr om or based on, or as a consequence
or
result of, any act, omission or default of the Contractor, h is employees, or his subcontractors,
in the performance of, or in connection with, any work required, contemplated or performed under
the Contract.
Standard Contract Provisions - Page 16 of 24
B. Disputes between the Contractor and any subcontractors, materia l suppliers, or any other t hird
parties
over payments allegedly owed by the Contractor to a thi rd party shall be r esolved
exclusively
between the Contractor and the third party; the Con tractor shall permit no pass-
through suits to be brought against the Government by a third p arty in the Contractor’s name.
However, nothing herein shall be construed to prevent the Contr actor from paying a
subcontractor’s claim and seeking a timely equitable adjustment hereunder.
ARTICLE 15. PROTECTION AGAINST TRESPASS —Except as otherwise expressly provided in the
Contract, the Contractor is authorized to refuse admission eith er to the premises or to the working space
covered by the Contract to any person whose admission is not specifically authorized in writing by the
Contracting Officer.
ARTICLE 16. CONDITIONS AFFECTING THE WORK
A.
GENERAL—The Contractor shall be responsible for having taken steps reasonably
necessary to ascertain the nature and location of the work, and the general and local cond itions
whi
ch can affect the work and the cost thereof. Any failure by the Contractor to do so will not
relieve him from responsibility for successfully performing the work as specified without additional
expense to the Government. The Government assumes no responsibi lity for any understanding o r
rep
resentation concerning conditions made by any of its officer s or agents prior to the execution of
the Contract, unless such understanding or representation by the Government is expressly stated
in the Contract.
B
. WORK AND STORAGE SPACE —Available work and storage space designated by the
Govern
ment shall be developed as required by the Contract or re stored at completion of the
project by the Contractor to a condition equivalent to that existing prior to construction. No payment
will
be made for furnishing or restoration of any work and stor age space. If no area is desi gnated
or
the area designated is not sufficient for the Contractor’s o perations, he shall obtain necessary
space elsewhere at no expense or liability to the Government.
C
. WORK ON SUNDAYS, LEGAL HOLIDAYS AND AT NIGHT —No work shall be done at any t ime
on
Sundays or legal holidays or on any other day before 7 a.m. or after 7 p.m., except with the
written permission of the Contracting Officer and pursuant to t he requirements of the Police
Requirements of the Government.
D.
EXISTING FEATURES—Subsurface and topographic information including borings data, utilities
data and other physical data contained in the Contract or other wise available, are not intended as
representations or warranties but are furnished as available in formation. The Gover nment
assumes
no expense or liability for the accuracy of, or interpretations made from, existing features.
The Contractor shall be responsible for reasonable consideratio n of existing features above and
below ground which may affect the project.
E.
UTILITIES AND VAULTS—The Contractor shall take necessary measures to prevent interr uption
of service or damage to ex
isting utilities within or adjacent to the project. It shall be the Contractor’s
responsibility to determine exact locations of all utilities in the field.
For
any underground utility or vault encountered, the Contracto r shall immediately notify the
Contractin
g Officer and take necessary measures to protect the utility or vault and maintain the
servi
ce until relocation by owner is accomplished. No additional payment will be made for the
encountering of these obstructions.
In case of damage to utilities by the Contractor, either above or below ground, the Contractor shall
restore such utilities to a condition equivalent to that which existed prior to the damage by
repairing, rebuilding or otherwise restoring as may be directed , at the Contractor’s sole expense.
Standard Contract Provisions - Page 17 of 24
Damaged utilities shall be repaired by the Contractor or, when directed by the Contracting Officer,
the utility owner will make needed repairs at the Contractor’s expense.
No compensation, other than authorized time extensions, will be allowed the Contractor for
protective measures, work interruptions, changes in construction sequence, changes in methods of
handling excavation and drainage or changes in types of equipme nt used, made necessary by
existing utilities, imprecise utility or vault information or b y others performing work within or
adjacent to the project.
F.
SITE MAINTENANCE—The Contractor shall maintain the project site in a neat and pre sentable
manne
r throughout the course of all operations, and shall be responsible for such maintenan ce
until
final acceptance by the Government. Trash containers shal l be furnished, maintained and
emptied
by the Contractor to the satisfaction of the Contractin g Officer. Excavated earthwork,
stripped forms and all other materials and debris not scheduled for reuse in the project shall be
promptly removed from the site.
The
Contracting Officer may order the Contractor to clean up the project site at any stage of work
at
no added expense to the Government If the Contractor fails t o comply with this order, the
Contractin
g Officer may require the work to be done by others a nd the costs will be charged to t he
Contracto
r.
Upon completion of all work and prior to final inspection, the Contractor shall clean up and remove
from
the project area and adjacent areas all excess materials, equipment, temporary structures,
and refuse, and restore said areas to an acceptable condition.
G.
PRIVATE WORK —Except as specifically authorized by the Contracting Officer, the Contractor
shall not perform any private work abutting Government projects with any labor, materials, tools,
equipment, supplies or supervision scheduled for the Contract until all work under the Contract has
been completed. Contract materials used for any unauthorized pu rpose shall be subtracted from
Contract amount.
H.
GOVERNMENT NOISE CONTROL ACT OF 1977 —The contractor shall be in strict compliance
with [D.C. Law 2-53, Government of Columbia Noise Control Act of 1977 and all provisions thereof.
Effective March 16, 1978. 24 D.C.
Register 5293.] (Or relevant local law)
ARTI
CLE 17. OTHER CONTRACTS —The Government may undertake or award other contracts for
additional work and the Contractor shall fully cooperate with s uch other contractors and Government
employees and carefully coordinate his own work with such additional work as may be directed by the
Contracting Officer. It is the duty of the Contractor to coordinate its activities with all third parties,
including, but not limited to utilities, who may affect the Con tract work hereunder. The Contractor shall
not commit or permit any act which will interfere with the perf ormance of work by any other contractor or
by Government employees. The Government assumes no liability, other than authorized time extensions,
for Contract delays and damages resulting from delays and lack of progress by others. The Contractor
shall make no claim against the Government for delay or damages resulting from the actions of third
parties, including, but limited to utilities.
ARTICLE 18. PATENT INDEMNITY—Except as otherwise provided, the Contractor agrees to indemni fy
the Government and its officers, agents, and employees against liability, including costs and expenses,
for infringement upon any Letters Patent of the United States (except Letters Patent issued upon an
application which is now or may hereafter be, for reasons of na tional security, ordered by the Federal
Government to be kept classified or otherwise withheld from iss ue) arising out of the performance of the
Contract or out of the use or disposal, by or for the account o f the Government, of supplies furnished or
construction work performed hereunder.
ARTICLE 19. ADDITIONAL BOND SECURITY —If any surety upon any bond furnished in connection
with the Contract becomes unacceptable to the Government, or if any such surety fails to furnish reports
Standard Contract Provisions - Page 18 of 24
as to his financial condition from time to time as requested by the Government, the Contractor shall
promptly furnish such additional security as may be required fr om time to time to protect the interests of
the Government and of persons supplying labor or materials in t he prosecution of the work contemplated
by the Contract. Provided that upon the failure of the Contract or to furnish such additional security within
ten (10) days after written notice so to do, all payments under the Contract will be withheld until such
additional security is furnished.
ARTICLE 20. COVENANT AGAINST CONTINGENT FEES —The Contractor warrants that no person or
selling agency has been employed or retained to solicit or secure the Contract upon an agreement or
understanding for a commission, percentage, brokerage or contin gent fee, excepting bona fide
employees or bona fide established commercial or selling agencies maintained by the Contractor for the
purpose of securing business. For breach or violation of this warranty, the Government shall have the
right to terminate the Contract without liability or in its dis cretion to deduct from the Contract price or
consideration, or otherwise recover, the full amount of such co mmission, percentage, brokerage or
contingent fee.
ARTICLE 21. APPOINTMENT OF ATTORNEY —The Contractor does hereby irrevocably designate and
appoint the Clerk of the Superior Court of the Government and h is successors in office as the true and
lawful attorney of the Contractor for the purpose of receiving service of all notices a nd processes issued
by any court in the Government, as well as service of all plead ings and other papers, in relation to any
action or legal proceeding arising out of or pertaining to the Contract or the work required or performed
hereunder.
The Contractor expressly agrees that the validity of any service upon the said Clerk as herein authorized
shall not be affected either by the fact that the Contractor wa s personally within the District of Columbia
and otherwise subject to personal service at the time of such s ervice upon the said Clerk or by the fact
that the Contractor failed to receive a copy of such process, n otice, pleading or other paper so served
upon the said Clerk, provided that said Clerk shall have deposi ted in the United States mail, certified and
postage prepaid, a copy of such process, notice, pleading or other papers addressed to the Contractor at
the address stated in the Contract.
ARTICLE 22. GRATUITIES AND GOVERNMENT EMPLOYEES NOT TO BENEFIT
A.
If it is found by the Department that gratuities (in the for m of entertainment, gifts, payment, offers
of
employment or otherwise) were offered or given by the Contra ctor, or any agent or
rep
resentative of the Contractor, to any official, employee or agent of the District with a view
toward se
curing the Contract or any other contract or securing favorable treatment with respect to
the
awarding or amending, or the making of any determinations w ith respect to the performance
of the Contract, the Department may, by written notice to the Contractor, terminate the right of the
Contractor to proceed under the Contract without liability and may pursue such other rights and
remedies provided by law and under the Contract.
B.
In the event the Contract is terminated as provided above, the Department shall be entitled:
1.
to pursue the same remedies against the Contractor as it cou l d p u r s u e i n t h e e v e n t o f a
breach of the Contract by the Contractor; and
2.
as a penalty in addition to any other damages to which it may be entitled by law, to exemplary
damag
es in an amount (as determined by the Department) which sh all be not less than ten
times the costs incurred by the Contractor in providing any suc h gratuities to any such o fficer
or empl
oyee.
C.
Unless a determination is made as provided herein, no officer or employee of the Government will
be
admitted to any share or part of this contract or to any benefit that may arise therefrom, and
any cont
ract made by the Contracting Officer or any Government employee authorized to execute
contract
s in which they or an employee of the Government will b e personally interested shall be
Standard Contract Provisions - Page 19 of 24
void, and no payment shall be made thereon by the Government or any officer thereof, but this
provision shall not be construed to extend to this contract if made with a corporation for its
general benefit. A Government employee shall not be a party to a contract with the Government
and will not knowingly cause or allow a business concern or oth er organization owned or
substantially owned or controlled by the employee to be a party to such a contract, unless a
written determination has been made by the head of the procurin g agency that there is a
compelling reason for contracting with the employee, such as wh en the Government’s needs
cannot reasonably otherwise be met. [DC Procurement Practices A ct of l985, D.C. Law 6-85,
D.C. Official Code, section 2-310.01, and Chapter 18 of the DC Personnel Regulations] ( Or
relevant
local law). The Contractor represents and covenants that it presently has no interest and
shall
not acquire any interest, direct or indirect, which would conflict in any manner or degree with
the
performance of its services hereunder. The Contractor furth er covenants not to employ any
person having such known interests in the performance of the contract.
ARTI
CLE 23. WAIVER —No Governmental waiver of any breach of any provision of the C ontract shall
operate as a waiver of such provision or of the Contract or as a waiver of subsequent or other breaches
of the same or any other provision of the Contract; nor shall any action or non-action by the Contracting
Officer or by the Government be construed as a waiver of any pr ovision of the Contract or of any breach
thereof unless the same has been expressly declared or recogniz ed as a waiver by the Contracting
Officer or the Government in writing.
ARTICLE 24. BUY AMERICAN.
The Contractor shall comply with the provisions of the Buy Amer ican Act (41 U.S.C. § 10a), including, but
not limited to, the purchase of steel.
A.
AGREEMENT—In accordance with the Buy American Act (41 USC l0a-l0d), and Executive Order
10582. December 17, 1954 (3 CFR, 1954-58 Comp., p. 230), as ame nded by Executive O rder
1105
1, September 27,1962 (3 CFR, l059—63 Comp., p. 635), the Co ntractor agrees that only
domestic
construction material will be used by the Contractor, subcontractors, material men and
sup
pliers in the performance of the Contract, except for non-domestic material listed in the
Contract.
B.
DOMESTIC CONSTRUCTION MATERIAL —”Construction material” means any article, material
or supply brought to the construction site for incorporation in the building or work. An
unmanufactured construction material is a “domestic construction material” if it has been mined or
prod
uced in the United States. A manufactured construction mate rial is a “domestic construction
material” if it has been manufactured in the United States and if the cost of its components which
have been mined, produced, or manufactured in the United States exceeds 50 percent of the cost
of all its components. “Component” means any article, material, or supply directly incorporated in
a construction material. -
C.
DOMESTIC COMPONENT—A component shall be considered to have been “mined, produced,
or manufactured in the United States” regardless of its source, in fact, if the article, material or
sup
ply in which it is incorporated was manufactured in the Unit ed States and the component is of
a
class or kind determined by the Government to be not mined, p roduced or manufactured in the
United States in sufficient and reasonably available commercial quantities and of a satisfac tory
quality.
D.
FOREIGN MATERIAL – When steel materials are used in a project a minimal use of foreign steel
is permitted. The cost of such materials cannot exceed on-tenth of one percent of the total
proje
ct cost, or $2,500,000, whichever is greater.
ARTICLE 25. TAXES
Standard Contract Provisions - Page 20 of 24
A. FEDERAL EXCISE —Ma terials, supplies and equipment are not subject to the Federal
Manufacturer’s Excise Tax, if they are furnished or used in con nection with the Contract provided
that title to such materials, supplies and equipment passes to the Government under the
Contract. The Contractor shall in such cases furnish his subcon tractors and suppliers with a
purchaser’s certificate in the form prescribed by the U.S. Internal Revenue Service.
B.
SALES AND USE TAXES —Materials which are physically incorporated as a permanent par t of
real property are not subject to Government Sales and Use Tax. The Contractor shall, when
purchasing such materials, furnish his suppliers with a Contrac tor’s Exempt Purchase Certificate
in the form prescribed in the Sales and Use Tax Regulations of the Government. Where the
Contractor, subcontractor or material man has already paid the Sales and Use Tax on material,
as
prescribed above, the Sales and Use Tax Regulations of the G overnment permit the
Contracto
r, subcontractor or material man to deduct the sales o r use tax on the purchase price of
the same on his next monthly return as an adjustment. However, the Contractor, subcontractor or
material man must satisfy the Chief Financial Officer for the Government that no sum in
reimbursement of such tax was included in the Contract or else that the Government has
received a credit under the Contract in an amount equal to such tax.
Govern
ment Sales and Use Tax shall be paid on any material and supplies, including equipm ent
rental
s, which do not become a physical part of the finished pr oject. [See Government o f
Colum
bia Sales and Use Tax Administration Ruling No. 6] (Or relevant local law).
The Contractor, subcontractor, or material supplier shall provi de proof of compliance with the
provisions of [D.C. Law 9-260] (Or relevant local law), as amended, codified in [D.C. Code46-103]
(Or
relevant local law), Employer Contributions, prior to award.
The
Contractor, subcontractor, or material supplier shall provi de proof of compliance with the
applicable tax filing and licensing requirements set forth in [ D.C. Code, Title 47, Taxation and
Fiscal Affairs]
(Or relevant local law), prior to contract award.
ARTI
CLE 26. SUSPENSION OF WORK —The Contracting Officer may order the Contractor in writing to
suspend, delay or interrupt all or any part of the work for such period of time as he may determine to be
appropriate for the convenience of the Government.
If the performance of all or any part of the work is, for an un reasonable period of time, suspended,
delayed or interrupted by an act of the Contracting Officer in the administration of the Contract, or by his
failure to act within the time specified in the Contract (or if no time is specified, within a reasonable time),
an adjustment will be made for an increase in the cost of perfo rmance of the Contract (excluding profit)
necessarily caused by such unreasonable suspension, delay or in terruption and the Contract modified in
writing accordingly. However, no adjustment will be made under this Article for any suspension, delay or
interruption to the extent:
1. That performance would have been so suspended, delayed or inter rupted by any o ther
cau
se, including the fault or negligence of the contractor, or
2. For
which an equitable adjustment is provided or excluded under any other provision of
the Contract.
No claim under this Article shall be allowed:
1. For any costs incurred more than 20 days before the Contractor shall have notified t he
Contractin
g Officer in writing of the act or failure to act involved (but this requirement shall
no apply as to a claim resulting from a suspension order), and
Standard Contract Provisions - Page 21 of 24
2. Unless the claim, in an amount stated, is asserted in writing as soon as practicable after
the
termination of such suspension, delay, or interruption, but not later than the date of
final payment under the Contract.
ARTICLE 27. SAFETY PROGRAM
A.
GENERAL—In order to provide safety controls for the protection of the life and health of
Govern
ment and Contract employees and the general public; preve ntion of damage to p roperty,
material
s, supplies, and equipment; and for avoidance of work interruptions in the performance of
the Contract, the Contractor shall comply with all applicable F ederal and local laws g overning
safety,
health and sanitation including the Safety Standards, Rules and Regulations issued by the
American
National Standards, U. S. Department of Labor, U. S. Department of Health a nd
Huma
n Services, [D.C. Minimum Wage and Industrial Safety Board] (Or relevant local law) and
the latest edition of “Manual of Uniform Traffic Control Device s” issued by the Federal Highway
Administration.
The
Contractor shall also take or cause to be taken such additi onal safety measures as t he
Contractin
g Officer may determine to be reasonably necessary.
The
Contractor shall designate one person to be responsible for carrying out the Contractor’s
obligation under this Article.
The
Contractor shall maintain an accurate record of all acciden ts resulting in death, injury,
occupational disease, and/or damage to property, materials, sup plies, and equipment incident to
work performed under the Contract. Copies of these reports shal l be furnished to the Contracting
Officer
within two working days after occurrence.
The Contracting Officer will notify the Contractor of any nonco mpliance with the foregoing
provisions and the action to be taken. The Contractor shall, af ter receipt of such notice,
immediately take corrective action. Such notice, when delivered to the Contractor or his
representative at the site of the work, shall be deemed sufficient for the purpose. If the Contractor
fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part
of the work until satisfactory corrective action has been taken . No part of the time lost due to any
such stop orders shall be made the subject of claim for extension of time or for excess costs or
damages by the Contractor.
This Article is applicable to all subcontractors used under the Contract and compliance with these
provisions by the subcontractors will be the responsibility of the Contractor.
(In Contracts involving work of short duration or of non-hazardous character, the following Section
B. will be deleted by Speci
al Provision)
B.
CONTRACTOR’S PROGRAM SUBMISSION —Prior to commencement of the work, t he
Contractor shall:
1. Submit
in writing to the Contracting Officer for his approval h is program for complying wit h
this Article for accident prevention.
2. Meet
with the Contracting Officer’s Safety Representative after submission of the above
program to develop a mutual understanding relative to the admin istration of the overall safety
prog
ram.
ARTICLE 28. RETENTION OF RECORDS—Unless otherwise provided in the Contract, or by applicable
statute, the Contractor, from the effective date of Contract completion and for a period of three years after
final settlement under the Contract, shall preserve and make available to the Government at all
Standard Contract Provisions - Page 22 of 24
reasonable times at the office of the Contractor but without direct charge to the Government, all his
books, records, documents, and other evidence bearing on the costs and expenses of the Contractor
under the Contract.
ARTICLE 29. RECOVERY OF DEBTS OWED THE GOVERNMENT---The Contractor hereby agrees
that the Government may use all or any portion of any payment, consideration or refund due the
Contractor under the Contract to satisfy, in whole or part, any debt due the Government.
ARTICLE 30. ADMINISTRATIVE LIQUIDATED DAMAGES---In addition to any other liquidated
damages provided for in the Contract, the Contractor hereby agrees that the Government may assess
administrative liquidated damages for the Contractor’s failure to submit when due any deliverable
required by the Contract. Unless otherwise prescribed by the Contracting Officer, the rate of the
administrative liquidated damages shall be $250 per day until the required deliverable is received and
accepted by the Government. The Government’s remedies for failure to comply with the Contract terms
and conditions are cumulative and not exclusive. Nothing herein shall be construed to limit the
Government’s ability to terminate the Contractor for the failure to submit Contract deliverables when due.
ARTICLE 31. ANTI-COMPETITIVE PRACTICES AND ANTI-KICKBACK PROVISIONS.
A. The Contractor recognizes the need for markets to operate competitively and shall observe and
shall
comply with all applicable law, rules, and regulations prohibiting anti-competitive practices.
The Co
ntractor shall not engage, directly or indirectly, in collusion or other anti-competitive
pra
ctices that reduces or eliminates competition or restrains trade. The Department shall report
to the appropriate authority any activity that evi
dences a violation of the antitrust laws, and take
su
ch other further action to which it is entitled or obligated under the law.
B. The Co
ntractor shall observe and comply with all applicable law, rules, and regulations prohibiting
kickb
acks and, without limiting the foregoing, Contractor shall not (i) provide or attempt to provide
or offer to provide any kickback; (ii)
solicit, accept, or attempt to accept any kickback; or (iii)
include, directly or indirectly, the amount of
any kickback in the contract price charged by
Contracto
r or a Subcontractor of the Construction Manager to the Department. The Contractor
shall h
ave in place and follow reasonable procedures designed to prevent and detect possible
violations d
escribed in this subparagraph in its own operations and direct business relationships.
The De
partment may take any recourse available to it under the law for violations of this anti-
kickback provision.
C. The Co
ntractor represents and warrants that it did not, directly or indirectly, engage in any
collu
sive or other anti-competitive behavior in connection with the bid, negotiation or award of the
Contract. Fu
rther, the Contractor represents and warrants that it will not either directly or
indirectly, engage in any collusive or other ant
i-competitive behavior in connection with the
perfo
rmance and administration of the Contract. In the event the Department determines that
there ha
s been a violation of these provisions, it may terminate the contract without liability.
ARTI
CLE 32. NON-DISCRIMINATION IN EMPLOYMENT PROVISIONS.
A. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that
employee
s are treated during employment, without regard to their race, color, religion, national
origin, sex, age, marital st
atus, personal appearance, sexual orientation, family responsibilities,
matriculation,
political affiliation, or physical handicap. The affirmative action shall include, but
not be limited to, the following:
1. Employment, upgrading, or transfer;
2.
Recruitment or recruitment advertising;
3. Demotion, layoff, or termination;
Standard Contract Provisions - Page 23 of 24
4. Rates of pay, or other forms of compensation; and
5.
Selection for training and apprenticeship.
B. Unle
ss otherwise permitted by law and directed by the Department, the Contractor agrees to post
in con
spicuous places, available to employees and applicants for employment, notices to be
provide
d by the Department setting forth the provisions of this Section concerning non-
discrimination and affirmative action.
C. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of
the Contractor, state that all qualified applican
ts will receive consideration for employment
pursuant to the non-discrim
ination requirements set forth in this Section.
D. The Co
ntractor agrees to send to each labor union or representative of workers with which it has
a colle
ctive bargaining agreement, or other contract or understanding, a notice to be provided by
the Dep
artment, advising each labor union or workers' representative of the Contractor's
commitments under thi
s Section, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
E. The Co
ntractor agrees to permit access by the Department to all books, records and accounts
pertaining to its employment practices for purposes of investigation to ascertain compliance with
this Section,
and shall post copies of the notices in conspicuous places available to employees
and ap
plicants for employment.
F. The Co
ntractor shall include in every subcontract the equal opportunity clauses of this Section so
that such pro
visions shall be binding upon each Subcontractor or vendor.
G. The Co
ntractor shall take such action with respect to any Subcontractor as the Contracting
Officer may d
irect as a means of enforcing these provisions, including sanctions for non-
compliance.
ARTICLE 33. ETHICAL STANDARDS FOR DEPARTMENT’S EMPLOYEES AND FORMER
EMPLOYEES---The Department expects the Contractor to observe the highest ethical standards and to
comply with all applicable law, rules, and regulations governing ethical conduct or conflicts of interest.
Neither the Contractor, nor any person associated with the Contractor, shall provide (or seek
reimbursement for) any gift, gratuity, favor, entertainment, loan or other thing of value to any employee of
the District or the Department not in conformity with applicable law, rules or regulations. The Contractor
shall not engage the services of any person or persons in the employment of the Department or the
District for any Work required, contemplated or performed under the Contract. The Contractor may not
assign to any former Department or District employee or agent who has joined the Contractor's firm any
matter on which the former employee, while in the employ of the Department, had material or substantial
involvement in the matter. The Contractor may request a waiver to permit the assignment of such matters
to former Department personnel on a case-by-case basis. The Contractor shall include in every
subcontract a provision substantially similar to this section so that such provisions shall be binding upon
each Subcontractor or vendor.
ARTICLE 34. CONSTRUCTION. The Contract shall be construed fairly as to all parties and not in favor
of or against any party, regardless of which party prepared the Contract.
ARTICLE 35. SURVIVAL. All agreements warranties, and representations of the Contractor contained
in the Contract or in any certificate or document furnished pursuant to the Contract shall survive
termination or expiration of the Contract.
ARTICLE 36. REMEDIES CUMULATIVE. Unless specifically provided to the contrary in the Contract,
all remedies set forth in the Contract are cumulative and not exclusive of any other remedy the
Government may have, including, without limitation, at law or in equity. The Government’s rights and
Standard Contract Provisions - Page 24 of 24
remedies will be exercised at its sole discretion, and shall not be regarded as conferring any obligation on
the Government’s to exercise those rights or remedies for the benefit of the Contractor or any other
person or entity.
ARTICLE 37. ENTIRE AGREEMENT; MODIFICATION. The Contract supersedes all contemporaneous
or prior negotiations, representations, course of dealing, or agreements, either written or oral. No
modifications to the Contract shall be effective against the Department unless made in writing signed by
both the Department and the Contractor, unless otherwise expressly provided to the contrary in the
Contract. Nothing herein shall be construed to limit the Department’s right to issue unilateral modifications
to the contract.
ARTICLE 38. SEVERABILITY. In the event any one or more of the provisions contained in this
Contract shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity,
illegality or unenforceability shall not affect any other provision of this Contract, and in lieu of each such
invalid, illegal or unenforceable provision, there shall be added automatically as a part of this Contract a
provision as similar in terms to such invalid, illegal or unenforceable provision as may be possible and be
valid, legal and enforceable; each part of this Contract is intended to be severable.
ARTICLE 39. FORCE MAJEURE---If the Contractor, because of Force Majeure, is rendered wholly or
partly unable to perform its obligations when due under this Contract, the Contractor may be excused
from whatever performance is affected by the Force Majeure to the extent so affected. In order to be
excused from its performance obligations under this Contract by reason of Force Majeure, within 72 hours
of the occurrence or event, the Contractor must provide the Contracting Officer written notice of its
inability to perform as well as a description of the force majeure and its effect on Contract performance.
The Contracting Officer will have the right to cause the inspection of the work site to determine the validity
of the Contractor’s assertion of its inability to perform. If the Contracting Officer agrees that the
Contractor is wholly or partly unable to perform its obligations under the Contract a decision will be issued
indicating the extent to which the Contractor is excused from its performance obligations. In no event will
the Contractor be entitled to money damages from the Government due to force majeure.
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Page 115 of 121
Exhibit K - Form of Lien Waiver
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
_____________________________________________________________________________________________
2000 14TH STREET, NW, 5TH FLOOR, WASHINGTON, D.C. 20009
FAX: (202) 671-0648
RELEASE OF LIEN
Project Name:
Contract No.:
Task Order No.:
Work Performed:
Contract Date:
Contract Amount:
Date:
Release of Liens:
The undersigned (insert Consultan t/Contractor), has been paid p a r t i a l p a y m e n t s t o t a l i n g t h e s u m o f
(insert net amounts), which is _____% of the current contract value, in accordance with the contract terms
for the above referenced project, and hereby indemnifies, waives , releases and holds the District of
Columbia harmless for the above referenced project, including a ll claims, right to liens, and stop work
notices upon said premises or the improvements thereon under th e statutes of the jurisdiction in which
the project is located.
In consideration of this payment due in the net amount of inser t net amount due, in accordance with
contract terms for the above referenced project. Hereby indemni fies, waives, and releases the District of
Columbia for the above referenced project. All claims, right to liens, stop work notices upon said premises
or the improvements thereon under the statues of the jurisdiction in which the project is located.
The undersigned further represents and warrants, as of this dat e, that he/she is duly authorized to sign
and execute this Release of Liens on behalf of (insert Consulta nt/Contractor); that (insert Consultant/
Contractor) has properly performed all work in accordance with t he Contract Documents and that all
consultants, subcontractors or material men have been paid for all labor, including fringe benefits,
workers compensation, materials, equipment, services, taxes, in surance premiums, and bonds (if
required), and that any materials supplied to or incorporated i n this project were taken from fully paid or
open stock with any exceptions noted below.
This letter must be signed and notarized below by authorized individuals.
Insert Consultants /Contractors name: _______________
By:___________________
Print Name: ___________________
Title: ________________ Date: _______________
DISTRICT OF COLUMBIA ) ss
I, a Notary Public in and for the District of Columbia, hereby certify that, on this ___ day of
, 20 , personally appeared before me , known to me (or satisfactorily
proven) to be the person who executed the foregoing Final Release of Liens and Claims, as
of (insert Consultant/Contactor name) who acknowledged having done so for the purposes therein
contained.
IN WITNESS WHEREOF, I have set my hand and official seal.
______________________________
Notary Public, D.C.
My commission expires: _______________________________
[NOTARIAL SEAL]
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
_____________________________________________________________________________________________
2000 14TH STREET, NW, 5TH FLOOR, WASHINGTON, D.C. 20009
FAX: (202) 671-0648
FINAL RELEASE OF LIENS AND CLAIMS
Project Name:
Contract No.:
Task Order No.:
Work Performed:
Contract Date:
Contract Amount:
Date:
Final Release of Liens and Claims:
The undersigned (insert Consultant/Contactor name), in consideration of payments received and upon
receipt of the amount of a final payment of $ __________________ hereby indemnifies, waives, releases,
and holds the District of Columbia harmless for the above referenced project, including all claims, right to
liens, terminations, and stop notices upon said premises or the improvements thereon under the statutes
of the jurisdiction in which the project is located.
The undersigned further represents and warrants, as of this date, that he/she is duly authorized to sign
and execute this Release of Fina l Liens and Claims on behalf of (insert Consultant /Contractor; that
(insert Consultant /Contractor) has properly performed all work and furnished all materials of the specified
quality in accordance with all contract documents in an accepta ble workmanlike manner to the
Department of General Services/Construction Division, District of Columbia and that (insert Consultant
/Contractor) has paid for all la bor, including fringe benefits and workers compensation, all materials,
equipment, services, taxes, insurance premiums, and bonds (if r equired) and that any materials supplied
to or incorporated in this project have been paid.
(Insert Consultant/Contactor) is executing this Final Release of Liens and Claims for the express purpose
of inducing the District to make final disbursement and payment to (insert Consultant/Contactor name) of
$__________________.
This letter must be signed and notarized below by authorized individuals.
Insert Consultants /Contractors name: _______________
By:___________________
Print Name: ___________________
Title: ________________ Date: _______________
DI
STRICT OF COLUMBIA ) ss
I, a Notary Public in and for the District of Columbia, hereby certify that, on this ___ day of
, 20 , personally appeared before me , known to me (or satisfactorily
proven) to be the person who executed the foregoing Final Release of Liens and Claims, as
of (insert Consultant/Contactor name) who acknowledged having done so for the purposes therein
contained.
IN WITNESS WHEREOF, I have set my hand and official seal.
______________________________
N
o t a r y P u b l i c , D . C .
My commission expires: _______________________________
[NOTARIAL SEAL]
Page 116 of 121
Exhibit L - Form of GMP Amendment
Page 117 of 121
GUARANTEED MAXIMUM PRICE AMENDMENT
DESIGN-BUILD AGREEMENT
BARNARD ELEMENTARY SCHOOL CLASSROOM EXPANSION
THIS GUARANTEED MAXI MUM PRICE AMENDMENT (“Amendment”) is
entered into by and between the DISTRICT OF COLUMBIA GOVERNMENT, acting by
and through its DEPARTMENT OF GENERAL SERVICES (the “Department”) and
[DESIGN-BUILDER], (the “Design-Builder”) pursu ant to the Agreement, dated
______________, between the District of Columbia government, by and through the
Department and the Design-Builder, for design-build work at the BARNARD
ELEMENTARY SCHOOL CLASSROOM EXPANSION and to establish a Guaranteed
Maximum Price and Contract Time for the Work as set forth below.
ARTICLE 1
GUARANTEED MAXIMUM PRICE
Section 1.1 Guaranteed Maximum Price . Subject to additions and deductions
which may be made only in accordance with the Agreement, the Desi gn-Builder represents,
warrants and guarantees to the Department that the total maximum cost to be paid by the
Department for Design-Builder’s complete performance under the Agreement, including, but
not limited to, Final Completion of all Work , all services of Design-Builder under the
Agreement, and all fees, compensation and reimbursements to Design-Builder, shall not exceed
the total amount of [INSERT AMOUNT] Dollars ($[INSERT AMOUNT]) (" Guaranteed
Maximum Price "). Costs which would cause the Gu aranteed Maximum Price (as may be
adjusted pursuant to the Contract Project Docu ments) to be exceeded shall be paid by the
Design-Builder without reimbursement by the Department.
Section 1.2 Guaranteed Maximum Price Components. The Guaranteed Maximum
Price is comprised of the maximum amount payable by the Department for:
1.2.1 the Cost of the Work for full and comple te performance of the Work in strict
accordance with the Contract Project Documents;
1.2.2 a Preconstruction Fee for the Design-Builder, as defined in the Agreement, in
the amount of [INSERT AMOUNT];
1.2.3 a Design-Build Fee for the Design-Builder, as defined in the Agreement, in the
amount of [INSERT AMOUNT];
1.2.4 a Lump Sum General Conditions Cost, as defined in the Agreement, in the
amount of [INSERT AMOUNT];
1.2.5 The Guaranteed Maximum Price is furt her broken down into line items and
categories on Exhibits ____ attached hereto.
Section 1.3 Basis for the GMP. The GMP is for the performance of the Work in
accordance with the Contract Project Documents listed and attached to this Amendment and
marked Exhibits ____ through ____, as follows:
Page 118 of 121
1.3.1 Exhibit ____: List of Drawings, Sp ecifications, addenda and General,
Supplementary and other Conditions of the Agreement on which the Guaranteed Maximum
Price is based.
1.3.2 Exhibit ____: A list of Unit Prices a nd Allowance items as well as a statement
of their basis.
1.3.3 Exhibit ____: Assumptions and clarif ications made in preparing the GMP
Proposal, noting, in particular, any exclusions. The assumptions and clarifications shall take
precedence over the drawings and specifications.
1.3.4 Exhibit ____: The proposed Guaranteed Maximum Price, including a statement
of the detailed cost estimate organized by trade categories, allowances, contingency, and other
items and the fee that comprise the Guaranteed Maximum Price.
1.3.5 Exhibit ____: An update to the Project’s schedule to which the Design-Builder
will agree to be bound. This update shall be prepared in the same level of detail and in the same
manner as the Baseline Schedul e, and without any change, to the Substantial and Final
Completion Dates unless approved by the Department’s Contracting Officer
1.3.6 Exhibit ____: A subcontracting plan setting forth the names and estimated
dollar volume of the work that will be perform ed by LSBDEs, as certified by the Department
of Small and Local Business Development, upon which the GMP is based.
1.3.7 Exhibit ______: A summary of Capital Cost vs Operating Cost Eligibility.
1.3.8 Exhibit ______: A list of additive alternates or deductive alternates with defined
executable dates, if any.
1.3.9 Exhibit ______: GMP and any Council Package co st estimate summary shall
be broken down into three categories as a pplicable: New Construction, Renovation and
Sitework.
1.3.10 Exhibit ______: Each GMP may include an agreed upon sum as the Design-
Builder’s Contingency and the Owner contingency Owner contingency, each of which shall be
identified as a separate line item in the GMP's Schedule of Values.
Section 1.4 Incomplete Drawings and Specifications. Design-Builder and the
Department acknowledge that the Drawings and Specifications are not complete and, as of the
date hereof, that such Drawings and Specifica tions have reached the level of approximately
__% complete design development Project Docu ments. The Design-Builder, however, has
been actively involved in the design process and hereby represents that it has a sufficient
understanding of the Project to agree to a Guar anteed Maximum Price to Fully Complete the
Project. The Design-Builder hereby acknowle dges that the GMP Basis Project Documents
provides sufficient detail and in formation to provide a firm Guaranteed Maximum Price and
that the Guaranteed Maximum Price proposed therein is intended to represent the Design-
Builder’s offer to Fully Complete the Project. The Design-Builder and the Department agree
Page 119 of 121
to work together to complete the Drawings a nd Specifications as provided in this Agreement,
consistent with the Guaranteed Maximum Pr ice premises and assu mptions and Project
Schedule.
Section 1.5 Design Intent; Inferable Work. Design-Builder agrees that the
Guaranteed Maximum Price is based on the curre nt state of the design, which represents
approximately [__] percent complete design development Project Documents. The GMP Basis
Project Documents will include various clarific ations and assumptions that are intended to
further define the scope of Work that will be required to complete design. The Design-Builder
has included within the Guaranteed Maximum Price sufficient amounts to cover aspects of the
Work that are not shown on the GMP Basis Project Documents. If the Department does not
approve any such scope increase, the Design-Builder shall cause the Design-Builder’s
Architect to develop a design that is consistent with the original design intent and shall
complete the Work for an amount that does not exceed the GMP.
Section 1.6 Cost Overruns. Subject to additions or deductions which may be made
in accordance with the Agreement, the Design-Bu ilder shall be solely liable and responsible
for and shall pay any and all costs, fees and other expenditures in excess of the Guaranteed
Maximum Price for and/or relating to the Work , without entitlement to reimbursement from
the Department. Design-Builder shall not be en titled to any fee, payment, compensation or
reimbursement under this Agreement or relating to the Work or Project other than as expressly
provided in the Agreement.
Section 1.7 Allowances. The Guaranteed Maximum Price includes specific "Unit
Price Allowance Amounts" for certain items as shown on the Schedule of Values and budgeted
in the Guaranteed Maximum Price (" Allowance Items"). The only Allowance Items shall be
those specifically identified as such in the Schedule of Values and in the Guaranteed Maximum
Price. The Allowance Amounts represent all Co sts of the Work of the Allowance Items,
including, without limitation, co sts of materials, labor, handli ng, transportation, loading and
unloading and installation, as determined by Design-Builder.
Page 120 of 121
ARTICLE 2
INTENT, INTERPRETATION AND CORRELATION
Section 2.1 Intent of the Agreement . The intent of the Agreement is for the
Design-Builder to perform and supply, and the Department hereby engages Design-Builder to
and Design-Builder hereby agrees to perform an d supply, the Work, including all necessary
design services, scheduling, procurement, s upervision, construction, and construction
management services and supply all necessary labor, materials, equipment and related work
and services necessary to fully complete th e Work and obtain the intended results of the
Contract Project Documents, including, but no t limited to the requirements of the Project
Schedule and the Guaranteed Maximum Price re quirements set forth in Article 1 above. The
enumeration of particular items in the Specifications and/or Drawings shall not be construed to
exclude other items. The Contract Project Documents are complementary, and what is required
by any one of the Contract Project Documents (including either a Drawing or Specification) as
being necessary to produce the intended results sh all be binding and required as a part of the
Work as if required by all Contract Project Documents.
Section 2.2 Design-Builder’s Compliance with Contract Project Documents .
Design-Builder agrees, accepts and assumes th at the Department's decision will require
implementation of the most stringent requirem ents among any conflicting provisions of the
Contract Project Documents as being part of the Work. The Design-Builder agrees to be bound
by all decisions by the Department to implem ent the most stringent of any conflicting
requirements within the Contract Project Docume nts. Any failure by Design-Builder to seek
such clarifications shall in no way limit the De partment's ability to require implementation,
including replacement of installed Work at a la ter date at Design-Builder's sole expense, to
achieve compliance with the more stringent requ irements. Without limiting the generality of
the foregoing, the Design-Builder hereby agrees as follows:
2.2.1 The failure of the Department to insist in any one or more instances upon a strict
compliance with any provision of this Agreement, or to exercise any option herein conferred,
shall not be construed as a waiver or relinquis hment of the Department's right thereafter to
require compliance with such provision of this Agreement, or as being a waiver of the
Department's right thereafter to exercise such option, and such provision or option will remain
in full force and effect.
2.2.2 If there is any inconsistency in the Dr awings or any conflict between the
Drawings and Specifications, Design-Builder shall provide the better quality or greater quantity
of Work or materials, as applicable, unless the Department directs otherwise in writing.
2.2.3 Design-Builder shall be responsible for dividing the Work among the
appropriate Subcontractors and Vendors. No claim will be entertained by the Department based
upon the organization or arrangement of the Speci fications and/or the Dr awings into areas,
sections, subsections or trade disciplines.
2.2.4 Detail drawings shall take preceden ce over scale drawings, and figured
Page 121 of 121
dimensions on the Drawings shall govern the setting out of the Work.
2.2.5 Unless the Specifications expressly stat e otherwise, references to documents
and standards of professional organizations shall mean the latest editions published prior to the
Effective Date.
2.2.6 Technical words, abbreviations and acronyms in the Contract Project
Documents shall be used and interpreted in accordance with customary usage in the
construction industry.
2.2.7 Whenever consent, permission or approval is required from any party pursuant
to the provisions of the Contract Project Docu ments, such consent, permission or approval
shall, unless expressly provided otherwise in this Agreement, be given or obtained, as
applicable, in writing.
ARTICLE 3
[INTENTIONALLY OMITTED]
ARTICLE 4
OTHER PROVISIONS
Section 4.1 Design-Build er’s Responsibilities. The Design-Builder also expressly
acknowledges that this Proj ect and the Work will proceed on a "fast-track" method of
construction, i.e., construction will commence wi thout final Drawings a nd Specifications in
place. More specifically, while Drawings and Specifications are complete for certain portions
of Work, the design process will continue for other portions during construction based on the
Guaranteed Maximum Price premises and assumptions. The Design-Builder has been, and will
continue to be, an active participant in the design process. Given such participation, the Design-
Builder represents that it is familiar with the scope and quality of those aspects of the Project
that have not yet been fully designed, and ha s taken such scope and quality matters into
consideration in preparing each component of the Guaranteed Maxi mum Price. The Design-
Builder agrees to work with the Department in managing the construction and design work to
complete the design process. The Design-Bu ilder shall manage the Project, including
coordinating redesign or value engineering neces sary or advisable for certain aspects of the
Project at any stage of the design process in orde r to bring the cost of such Work within or
below, but not in excess of, the respective allowances or the budgeted or allocated amounts for
other items contained in the Guaranteed Maximum Price. Once the Drawings and
Specifications are complete, it is recognized by the Design-Builder an d the Department that
the scope of the Guaranteed Maximum Price may include Work not expressly indicated on the
Contract Project Documents, but which is r easonably inferable from the Contract Project
Documents, and such Work shall be perfor med without any increase in the Guaranteed
Maximum Price or extension of Contract Time, except if and to the extent otherwise expressly
Page 122 of 121
provided in this Agreement.
ARTICLE 5
MISCELLANEOUS PROVISIONS
Section 5.1 Prior Agreement Unaffected. Except as expressly agreed to herein, all
of the terms, conditions, representations and warranties set forth in the Agreement shall remain
unaffected and in full force and affect.
Section 5.2 Integrated Agreement. This Amendment and any attachment hereto
set forth the entire agreement and understanding of the parties regarding the transactions
contemplated hereby and supersed e all prior oral and written agreements, arrangements and
understandings relating to the subject matter here of. There are no oral or written agreements
or understandings, representati ons or warranties among the partie s other than those set forth
herein.
Section 5.3 Counterparts. This Amendment may be executed in one or more
counterparts, each of which shall be deemed to be an original, but all of which shall be
considered one and the same instrument.
Section 5.4 Construction. This Agreement shall be construed fairly as to all parties
and not in favor of or against any party, regardless of which party prepared the Agreement.
IN WITNESS WHEREOF , each of the parties to this Amendment to Agreement
(DCAM-23-CS-RFP-0027) has caused it to be execu ted by its duly authorized representative
on the dates set forth below.
DISTRICT OF COLUMBIA GOVERNMENT, by and through its
DEPARTMENT OF GENERAL SERVICES
By:
N a m e :
Title:
D a t e :
GCS, Inc. DBA GCS-SIGAL
By:
Name:
Its:
D a t e :
Page 124 of 121
Exhibit M
GMP Basis Project Documents Submission Date:
March 4th, 2025
Page 125 of 121
Exhibit N - FF&E and Close-Out
FF&E
The Design-Builder shall be responsible for FF&E as set forth in this Exhibit: [TBD at
GMP Amendment]
Page 126 of 121
Exhibit O - Subcontractor Performance Evaluation Form
To be determined at GMP Amendment
Exhibit P - Equal Employment Opportunity Policy
41
DESIGN-BUILD SERVICES FOR BARNARD ELEMENTARY SCHOOL CLASSROOM | PRICE PROPOSAL
5.5 Price Proposal
GCS, INC. DBA GCS-SIGAL
1140 3rd St NE, Suite 320
Washington, DC 20002
202.944.6600
www.GCS-SIGAL.com
EQUAL EMPLOYMENT OPPORTUNITY (EEO) POLICY STATEMENT
GCS, Inc. DBA GCS -SIGAL SHALL NOT DISCRIMINATE AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT
BECAUSE OF THEIR ACTUAL OR PERCEIVED: RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX, AGE, MARITAL STATUS,
PERSONAL APPEARANCE, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, FAMILY RESPONSIBILITIES,
MATRICULATION, POLITICAL AFFILIATION, GENETIC INFORMATION, OR DISABILITY, SOURCE OF INCOME, OR PLACE
OF RESIDENCE OR BUSINESS.
GCS, Inc. DBA GCS -SIGAL AGREES TO AFFIRMATIVE ACTION TO ENSURE THAT APPLICANTS ARE EMPLO YED, AND
THAT EMPLOYEES ARE TREATED DURING EMPLOYMENT WITHOUT REGARD TO THEIR ACTUAL OR PERCEIVED: RACE,
COLOR, RELIGION, NATIONAL ORIGIN, SEX, AGE, MARITAL STATUS, PERSONAL APPEARANCE, SEXUAL ORIENTATION,
GENDER IDENTITY OR EXPRESSION, FAMILY RESPONSIBILITIES, MATRICULATION, POLITICAL AFFILIATION, GENETIC
INFORMATION, DISABILITY, SOURCE OF INCOME, OR PLACE OF RESIDENCE OR BUSINESS. THE AFFIRMATIVE ACTION
SHALL INCLUDE BUT NOT BE LIMITED TO THE FOLLOWING: (A) EMPLOYMENT, UPGRADING, OR TRANSFER; (B)
RECRUITMENT OR RECRUITMENT ADVERTISING; (C) DEMOTION, LAYOFF, OR TERMINATION; (D) RATES OF PAY, OR
OTHER FORMS OF COMPENSATION; AND (E) SELECTION FOR TRAINING AND APPRENTICE SHIP.
GCS, Inc. DBA GCS -SIGAL AGREES TO POST IN CONSPICUOUS PLACES THE ABOVE PROVISIONS CONCERNING
NONDISCRIMINATION AND AFFIRMATIVE ACTION.
GCS, Inc. DBA GCS -SIGAL SHALL STATE THAT ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR
EMPLOYMENT PURSUANT TO MAYOR’S ORDER 85- 85, “ EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS IN
CONTRACTS.”
GCS, Inc. DBA GCS-SIGAL AGREES TO PERMIT ACCESS TO ALL BOOKS PERTAINING TO ITS EMPLOYMENT PRACTICES,
AND TO REQUIRE EACH SUBCONTRACTOR TO PERMIT ACCESS TO BOOKS AND RECORDS.
GCS, Inc. DBA GCS -SIGAL AGREES TO COMPLY WITH ALL GUIDELINES FOR EQUAL EMPLOYMENT OPPORTUNITY
APPLICABLE IN THE DISTRICT OF COLUMBIA.
GCS, Inc. DBA GCS -SIGAL SHALL INCLUDE IN EVERY SUBCONTRACT THE EQUAL OPPORUTNITY CLAUSES,
SUBSECTIONS 1103.2 THROUGH 1103.10 SO THAT SUCH PROVISIONS SHALL BE BINDING UPON EACH
SUBCONTRACTOR OR VENDOR.
______Gabriel Oliver_____________________________ _________________________________
AUHTHOIRZED OFFICIAL AND TITLE DATE
_____________________________________________________ GCS, Inc. dba GCS-SIGAL
AUTHORIZED SIGNATURE NAME FIRM/ORGANIZATION
10.4.23
42
DESIGN-BUILD SERVICES FOR BARNARD ELEMENTARY SCHOOL CLASSROOM | PRICE PROPOSAL
5.5 Price Proposal
GCS, INC. DBA GCS-SIGAL
1140 3rd St NE, Suite 320
Washington, DC 20002
202.944.6600
www.GCS-SIGAL.com
ASSURANCE OF COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS
MAYOR’S ORDER 85-85, EFFECTIVE JUNE 10, 1985, AND THE RULES IMPLEMENTING MAYORS ORDER 85-85, 33 DCR
4952 (PUBLISHED AUGUST 15, 1986), “ON COMPLIANCE WITH EQUAL OPPORTUNITY REQUIREMENTS IN DISTRICT
GOVERNMENT CONTRACTS,” ARE HEREBY INCLUDED AS PART OF THIS BID/PROPOSAL. THEREFORE, EACH
BIDDER/OFFEROR SHALL INDICATE BELOW THEIR WRITTEN COMMITMENT TO ASSURE COMPLIANCE WITH MAYOR’S
ORDER 85- 85, THE IMPLEMENTING RULES . FAILURE TO COMPLY WITH THE SUBJECT MAYOR’S ORDER AND THE
IMPLMENTING RULES SHALL RESULT IN REJECTION OF THE RESPECTIVE BID/ PROPOSAL.
I, Gabriel Oliver, THE AUTHORIZED REPRESENTATIVE OF, GCS, Inc. DBA GCS -SIGAL HEREINAFTER REFERRED TO AS
“THE CONTRACTOR,” CERTIFY THAT THE CONTRACTOR IS FULLY AWARE OF ALL OF THE PROVISIONS OF MAYOR’S
ORDER 85-85, EFFECTIVE JUNE 10, 1985, THE RULES IMPLEMENTING MAYOR’S ORDER 85-85. I FURTHER CERTIFY AND
ASSURE THAT THE CONTRACTOR WILL FULLY COMPLY WITH ALL APPLICABLE PROVISIONS OF THE MAYR’S ORDER
AND IMPLEMENTING RULES IF AWARDED THE D.C. GOVERNMENT REFERENCED BY THE CONTRACT NUMBER
ENTERED BELOW. FURTHER, TH E CONTRACTOR ACKNOWLEDGES AND UNDERSTANDS THAT THE AWARD OF SAID
CONTRACT AND ITS CONTINUATION ARE SPECIFICALLY CONDITIONED UPON THE CONTRACTOR’S COMPLIANCE
WITH THE ABOVE-CITED ORDER AND RULES.
GCS,Inc. DBA GCS-SIGAL
CONTRACTOR
Gabriel Oliver, Senior Vice President & Partner
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE OF AUTHORIZED REPRESENTATIVE
CONTRACT NUMBER/SOLICITATION NUMBER/BID NUMBER
DATE
DCAM-23-CS-RFP-0027
10/4/2023
43
DESIGN-BUILD SERVICES FOR BARNARD ELEMENTARY SCHOOL CLASSROOM | PRICE PROPOSAL
5.5 Price Proposal
ϒ
ϒ
ϒ
ϒ
EQUAL EMPLOYMENT OPPORTUNITY
EMPLOYER INFORMATION REPORT
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DC Office of Contracting and Procurement
Employer Information Report (EEO)
Reply to:
Office of Contracting and Procurement
441 4th Street, NW, Suite 700 South
Washington, DC 20001 Washington, DC 20001
Instructions:
Two (2) copies of DAS 84-404 or Federal Form EEO-1 shall be submitted to the Office of Contracting and Procurement.
One copy shall be retained by the Contractor.
Section A – TYPE OF REPORT
1. Indicate by marking in the appropriate box the type of reporting unit for which this copy of the form is submitted (MARK ONLY ONE BOX)
Single Establishment Employer Multi-establishment Employer:
X(1) . Single-establishment Employer Report (2) Consolidated Report
(3) Headquarters Report
(4) Individual Establishment Report (submit one
for each establishment with 25 or more employees)
(5) Special Report
1. Total number of reports being filed by this Company. _1
Section B – COMPANY IDENTIFICATION (To be answered by all employers) OFFICIAL OFFICIAL
USE
ONLY
1. Name of Company which owns or controls the establishment for which this report is filed
GCS, Inc. DBA GCS-SIGAL
a.
Address (Number and street)
1140 Third St NE Suite 320
City or Town
Washington
Country
USA
State
DC
Zip Code
20002
b.
b. Employer
Identification No. 5 2 1 4 8 8 9 2 1
2. Establishment for which this report is filed. OFFICIAL
USE
ONLY
a. Name of establishment GCS, Inc. DBA GCS-SIGAL c.
Address (Number and street)
1140 Third St NE Suite 320
City or Town
Washington
Country
USA
State
DC
Zip Code
20002
d.
b. Employer
Identification No. 5 2 1 4 8 8 9 2 1
3. Parent of affiliated Company
a. Name of parent or affiliated Company b. Employer Identification No.
Address (Number and street) City or Town Country State Zip Code
Section C - ESTABLISHMENT INFORMATION
1. Is the location of the establishment the same as that reported last year? 2. Is the major business activity at this establishment the same
Yes No Did not report Report on combined as that reported last year? Yes No
last year basis No report last year Reported on combined
basis
OFFICIAL
USE
ONLY
2. What is the major activity of this establishment? (Be specific, i.e., manufacturing steel castings, retail grocer, wholesale plumbing
supplies, title insurance, etc. Include the specific type of product or service provided, as well as the principal business or industrial
activity.
e.
3. MINORITY GROUP MEMBERS: Indicate if you are a minority business enterprise (50% owned or 51% controlled by minority members).
Yes No
DAS 84-404 (Replaces D.C. Form 2640.9 Sept. 74 which is Obsolete) 84-2P891
44
DESIGN-BUILD SERVICES FOR BARNARD ELEMENTARY SCHOOL CLASSROOM | PRICE PROPOSAL
5.5 Price Proposal
SECTION D – EMPLOYMENT DATA
Employment at this establishment – Report all permanent, temporary, or part-time employees including apprentices and on-the-job trainees
unless specifically excluded as set forth in the instructions. Enter the appropriate figures on all lines and in all columns. Blank spaces will be
considered as zero. In columns 1, 2, and 3, include ALL employees in the establishment Including those in minority groups
JOB
CATEGORIES
TOTAL EMPLOYEES IN
ESTABLISHMENT
MINORITY GROUP EMPLOYEES
MALE FEMALE
Total
Employees
Including
Minorities
(1)
Total
Male
Including
Minorities
(2)
Total
Female
Including
Minorities
(3)
Black
(4)
Asian
(5)
American
Indian
(6)
Hispanic
(7)
Black
(8)
Asian
(9)
American
Indian
(10)
Hispanic
(11)
Officials and
Managers 12 10 2 1 1
Professionals
49 33 16 2 2 2 6 1 4
Technicians
Sales Workers
Office and
Clerical
Craftsman
(Skilled)
Operative (Semi-
Skilled)
Laborers
(Unskilled)
Service Workers
TOTAL
61 43 18 2 3 3 6 1 4
Total employ
reported
in previous report
61 43 18 2 3 3 6 1 4
(The trainee below should also be included in the figures for the appropriate occupation categories above)
Formal
On-
The-Job
Trainee
White
collar
(1) (2) (3) (4)) (5) (6) (7) (8) (9) (10) (11
Production
1. How was information as to race or ethnic group in Section D obtained?
a. Visual Survey c. Other Specify Mix of visual and self report
b. Employment Record
2. Dates of payroll period used Sept 8-Sept 22
3. Pay period of last report submitted for this
establishment. Aug 5– Aug 22
Section E – REMARKS Use this Item to give any identification data appearing on last report which differs from that given above, explain
major changes in composition or reporting units, and other pertinent information.
Section F - CERTIFICATION
Check 1. › All reports are accurate and were prepared in accordance with the instructions (check on consolidated only)
One 2. › This report is accurate and was prepared in accordance with the instructions.
Gabriel Oliver Senior Vice President & Partner
Name of Authorized Official Title Signature Date
Name of person contact regarding Address
This report (Type of print) (Number and street)
Katie Phillips 1140 Third St NE Suite 320 202-944-6600
Title City and State Zip Code Telephone Number Extension
Director of Human Resources Washington, DC 20002 202.944.6600
INFORMATION CITED HEREIN SHALL BE HELD IN CONFIDENCE.
10/4/23
45
DESIGN-BUILD SERVICES FOR BARNARD ELEMENTARY SCHOOL CLASSROOM | PRICE PROPOSAL
5.5 Price Proposal
DEPARTMENT OF SMALL AND LOCAL BUSINESS DEVELOPMENT
CONTRACT COMPLIANCE DIVISION
SUBCONTRACT SUMMARY FORM
This SUMMARY form is to be completed by the PRIME contractor.
BID NO. CCB NUMBER: of pages
NOTE: the standard for minority subcontracting is 25% or the TOTAL
contract dollar amount to be subcontracted.
AMOUNT OF PRIME CONTRACT $
AMOUNT OF ALL SUBCONTRACTS: $ equals
% OF THE PRIME CONTRACT.
NAME OF PRIME CONTRACTOR:
GCS, Inc. DBA GCS-SIGAL 202.944.6600
TELEPHONE NO.
ADDRESS:
PROJECT NAME:
ADDRESS:
WARD NO:
PROJECT DESCRIPTIONS:
SECTION II LIST ALL SUBCONTRACTORS THAT WILL BE UTILIZED OH THE ABOVE PROJECT
1. NAME OF SUBCONTRACTOR
2. ADDRESS
3. CONTACT PERSON
4. MBOC CERT. NO. 5. PHONE NO.
1. IS THIS A MINORITY SUB?
YES NO
2. TRADE OR BUSINESS PRODUCT
THAT SUB WILL PROVIDE.
1. $ AMOUNT OF-SUBCONTRACT
equals (=)
2. % (percent) OF TOTAL
PRIME CONTRACT.
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
1.
2.
3.
4. 5.
1. MINORITY SUBCONTRACTOR
YES NO
2.
1.
equals (=)
2. %
TOTAL DOLLAR AMOUNT SUBCONTRACTED TO 'MINORITY BUSINESS ENTERPRISES $
PERCENT OF PRIME CONTRACT. %
DCAM-23-CS-RFP-0027
1140 3rd St NE Suite 320 Washington DC 20002
Design-Build Services for Barnard Elementary School
Classrooms Expansion
430 Decatur St NW Washington, DC 4
Design-Build Services for Barnard
Elementary School
Classrooms Expansion
46
DESIGN-BUILD SERVICES FOR BARNARD ELEMENTARY SCHOOL CLASSROOM | PRICE PROPOSAL
5.5 Price Proposal
SOLICITATION NO:
PROJECTED GOALS AND TIMETABLES FOR FUTURE HIRING
MINORITY GROUP EMLOYES GOALS TIMETABLES
JOB
CATEGORIES
MALE FEMALE
Black Asian
American
Indian Hispanic Black Asian
American
Indian Hispanic
Officials and
Managers 1 2 1
Professionals
1 1 1 1
Technicians
Sales Workers
Office and Clerical
Craftsman (Skilled)
Operative (Semi-
Skilled)
Laborers (Unskilled)
Service Workers
TOTAL 1 2 3 2
NAME OF AUTHORIZED OFFICIAL:
Gabriel Oliver
TITLE:
Senior Vice President & Partner
SIGNATURE:
FIRM NAME:
GCS, Inc. DBA GCS-SIGAL
TELEHONE NO:
202.944.6600
DATE:
INDICATE IF THE PRIME UTILIZES A “MINORITY FINANCIAL ISTITUTION”
Yes X No
NAME: Not applicable.
ADDRESS: Not applicable.
TYPE OF ACCOUNT/S: Not applicable.
6
DCAM-23-CS-RFP-0027
10/4/23
Exhibit Q – Living Wage Act
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Department of Employment Services
MURIEL BOWSER DR. UNIQUE MORRIS-HUGHES
MAYOR DIRECTOR
4058 Minnesota Ave, N.E. • Suite 3600 • Washington, D.C. 20019 • Office: 202.671.1900
LIVING WAGE ACT FACT SHEET
The Living Wage Act of 2006 , D.C. Code §§ 2 -220.01 – 2-220.11, provides that District of Columbia government
contractors and recipients of government assistance (grants, loans, tax increment financing) , in the amount of
$100,000 or more, shall pay affiliated employees wages at no less than the current living wage rate.
Effective January 1, 2025 until June 30, 2025, the Living Wage rate is $17.50
per hour.
Effective July 1, 2025, the District’s Minimum Wage and Living Wage rates
will increase to $18.00 per hour.
Subcontractors of D.C. government contractors , who receive $15,000 or more from the contract , and subcontractors
of the recipients of government assistance, who receive $50,000 or more from the assistance, are also required to pay
their affiliated employees no less than the current living wage rate.
“Affiliated employee” means any individual employed by a recipient who receives compensation directly from
government assistance or a contract with the District of Columbia government, including any employee of a
contractor or subcontractor of a recipient who performs services pursuant to government assistance or a contract.
The term “affiliated employee” does not include those individuals who perform only intermittent or incidental
services with respect to the government assistance or contract, or who are otherwise employed by the contractor,
recipient or subcontractor.
Exemptions – The following contracts and agreements are exempt from the Living Wage Act:
1. Contracts or other agreements that are subject to higher wage level determinations required by federal
law (i.e., if a contract is subject to the Service Contract Act and certain wage rates are lower than the
District’s current living wage, the contractor must pay the higher of the two rates);
2. Existing and future collective bargaining agreements, provided that the future collective bargaining
agreement results in the employee being paid no less than the current living wage;
3. Contracts for electricity, telephone, water, sewer or other services provided by a regulated utility;
4. Contracts for services needed immediately to prevent or respond to a disaster or imminent threat to
public health or safety declared by the Mayor;
5. Contracts or other agreements that provide trainees with additional services including, but not limited
to, case management and job readiness services, provided that the trainees do not replace employees
subject to the Living Wage Act;
6. An employee, under 22 years of age, employed during a school vacation period, or enrolled as full-time
student, as defined by the respective institution, who is in high school or at an accredited institution of
higher education and who works less than 25 hours per week; provided that students not replace
employees subject to the Living Wage Act;
7. Tenants or retail establishments that occupy property constructed or improved by receipt of
government assistance from the District of Columbia; provided, that the tenant or retail establishment
did not receive direct government assistance from the District of Columbia;
8. Employees of nonprofit organizations that employ not more than 50 individuals and qualify for taxation
exemption pursuant to Section 501 (c) (3) of the Internal Revenue Code of 1954, approved August 16,
1954 (68 A Stat. 163; 26. U.S.C. §501(c)(3));
9. Medicaid provider agreements for direct care services to Medicaid recipients, provided, that the direct
care service is not provided through a home care agency, a community residence facility, or a group
home for persons with intellectual disabilities as those terms are defined in section 2 of the Health-Care
and Community Residence Facility, Hospice, and Home Care Li censure Act of 1983; D.C. Official
Code § 44-501; and
10. Contracts or other agreements between managed care organizations and the Health Care Safety Net
Administration or the Medicaid Assistance Administration to provide health services.
Enforcement
The Department of Employment Services (DOES) Office of Wage -Hour and the D.C. Office of Contracting and
Procurement share monitoring responsibilities.
Home Care Final Rule: The Department of Labor extended overtime protections to home care workers
and workers who provide companionship services. Employers within this industry are now subject to
recordkeeping provisions.
If you learn that a contractor subject to this law is not paying at least the current living wag e, you should report it to
the contracting officer. If you believe that your employer is subject to this law and is not paying at least the current
living wage, you may file a complaint with the DOES Office of Wage - Hour, located at 4058 Minnesota Avenue,
N.E. Suite 3600, Washington, D.C. 20019, call (202) 671-1880, or file your claim on-line: www.does.dc.gov. Go to
“File a Claim” tab.
For questions and additional information, contact the Office of Contracting and Procurement at (202) 727-0252 or the
Department of Employment Services on (202) 671-1880.
Please note: This fact sheet is for informational purposes only as required by Section 106 of the Living Wage Act. It should not
be relied on as a definitive statement of the Living Wage Act or any regulations adopted pursuant to the law.
THE LIVING WAGE ACT OF 2006
D.C. Code §§ 2-220.01 – 2-220.11
Recipients of new contracts or government assistance shall pay affiliated employees and subcontractors who
perform services under the contracts no less than the current living wage.
Effective January 1, 2025 until June 30, 2025, the Living Wage rate is $17.50 per hour.
Effective July 1, 2025, the District’s Minimum Wage and Living Wage rates will increase to
$18.00 per hour.
The requirement to pay a living wage applies to:
▪ All recipients of contracts in the amount of $100,000 or more, and all subcontractors that receive
$15,000 or more from the funds received by the recipient from the District of Columbia, and
▪ All recipients of government assistance in the amount of $100,000 or more, and all subcontractors of
these recipients that receive $50,000 or more from the government assistance received by the
recipient from the District of Columbia.
“Contract” means a written agreement between a recipient and the District government.
“Government assistance” means a grant, loan, or tax increment financing that result in a financial benefit
from an agency, commission, instrumentality, or other entity of the District government.
“Affiliated employee” means any individual employed by a recipient who received compensation directly
from government assistance or a contract with the District of Columbia government, including employees of
the District of Columbia, any employee of a contractor or subcontractor of a recipient who performs
services pursuant to government assistance or contract. The term “affiliated employee” does not include
those individuals who perform only intermittent or incidental services with respect to the contract or
government assistance or who are otherwise employed by the contractor, recipient, or subcontractor.
Certain exemptions apply: 1) Contracts or agreements subject to wage determinations required by federal law
which are higher than the wage required by this Act; 2) Existing and future collecting bargaining agreements,
provided that the future agreement results in employees being paid no less than the current living wage; 3)
contracts for electricity, telephone, water , sewer performed by regulated utilities; 4) contracts for services needed
immediately to prevent or respond to a disaster or imminent threat declared by the Mayor; 5) contracts awarded to
recipients that provide trainees with services, including but not limited to case management and job readiness
services, provided the trainee does not replace employees; 6) employees under 22 years of age employed during a
school vacation period, or enrolled as a full-time student who works less than 25 hours per week; 7) tenants or
retail establishments that occupy property constructed or improved by government assistance, provided there is no
receipt of direct District government assistance; 8) employees of nonprofit organizations that employ not more
than 50 individuals and qualify for 501(c)(3) status; 9) Medicaid provider agreements for direct care services to
Medicaid recipients, provided, that the direct care service is not provided through a home care agency, a
community residence facility, or a group home for persons with intellectual disabilities as those terms are defined
in section 2 of the Health-Care and Community Residence Facility, Hospice, and Home Care Licensure Act of
1983; D.C. Code § 44-501; and 10) contracts or agreements between managed care organizations and the Health
Care Safety Net Administration or the Medicaid Assistance Administration to provide health services.
Home Care Final Rule: The Department of Labor extended overtime protections to home care workers and
workers who provide companionship services. Employers within this industry are now subject to recordkeeping
provisions.
Each recipient and subcontractor of a recipient shall provide this notice to each affiliate d employee covered by this notice, and
shall also post this notice in a conspicuous site in its place of business. All recipients and subcontractors shall retain payroll
records created and maintained in the regular course of business under District of Columbia law for a period of at least 3 ye ars.
To file a claim, visit: Department of Employment Services, Office of Wage-Hour, 4058 Minnesota Avenue, NE, Suite 3600,
Washington, D.C. 20019; call: (202) 671-1880; or file your claim on-line: does.dc.gov. Go to “File a Claim” tab.
Exhibit R
Award Fee Pool
The Design-Builder shall be entitled to the At-Risk Portion as follows:
a) The Design-Builder shall be eligible to earn up to thirty-three percent (33%) of the Award
Fee Pool based on the overall level of quality of the Project as delivered (such amount, the
“Quality Incentive Amount”). Entitlement to this portion of the Award Fee Pool shall be
determined by an award fee committee (the “Awar d Fee Evaluation Committee”), which will
be appointed by the Design-Builder and the Department within sixty (60) days after award. The
Award Fee Evaluation Committee shall consist of the following people:
i. DGS Capital Construction Division ( “CCD”) Deputy Director , or their
designee;
ii. DCPS Chief of Facilities, or their designee;
iii. DGS CCD representative; and
iv. DCPS Facilities representative.
Panelist shall not be an individual who has day -to-day interactions or involvement on the
Project. Panelist shall not be an individual who is presently involved in an active project with
the Design-Builder. Upon Substantial Completion, the Award Fee Evaluation Committee shall
inspect the Project and assess, for each of the areas of the Project listed below, the overall
appearance, functionality and level of quality found in the Work. In making this determination,
the Award Fee Evaluation Committee shall ave rage their individual scores into a single score
based upon the following scale:
i. 0 points – the Design -Builder failed to meet the minimum
requirements of the project and/or quality.
ii. 1 point – the Design -Builder marginally met the minimum
requirements of the Project and/or quality with major deficiencies
iii. 2 points – The Design -Builder marginally met the minimum
requirements of the Project and/or quality with minor deficiencies
iv. 3 points – The Design -Builder met the requirements of the
project and/or quality with minimal deficiencies
v. 4 points – The Design -Builder met some requirements and/or
quality and exceeded others. There were no deficiencies.
vi. 5 points – The Design -Builder exceeded most, if not all, the
requirements of the Project and/or quality with no deficiencies.
If the Award Fee Evaluation Committee’s average score is 4 points or greater, then the Design-
Builder shall be entitled to the full award fee. If the average score is less than 4, then the average
score shall be divided by four (4) and then multiplied by the award fee. That shall be the amount
of the award fee that shall be given to the Design-Builder. Example 1: The average score is 3.5
and the award fee is $200,000. The Design -Builder shall be entitled to $175,000. Example 2:
The average score is 4.1 and the award fee is $200,000. The Design -Builder shall be entitled
to $200,000. At a minimum, the Award Fee Evaluation Committee shall evaluate the following
for their scoring, if they are part of the Contract:
i. Main entrance to the building, both exterior and interior;
ii. Playground;
iii. Playing fields;
iv. Gymnasium;
v. Façade, not including windows;
vi. Windows (exterior), including any framing;
vii. Public space that was part of the Design-Builder’s scope;
viii. Cafeteria;
ix. Auditorium, if included;
x. Discovery Commons area(s);
xi. Library;
xii. Level of completeness of punchlist;
xiii. Historic elements, if included;
xiv. Plantings and landscaping;
xv. Interior finishes in hallways;
xvi. Interior finishes in classrooms; and
xvii. Interior finishes in offices.
Prior to being eligible for the Quality Incentive walk, all quality control and quality assurance-
related deficiencies documented by the District shall be resolved and accepted as resolved by
the District.
b) If the Design-Builder achieves Substantial Completion of the Project as stated in Section
1.5 on time the Design-Builder shall be entitled to receive thirty-three percent (33%) of the At
Risk Portion (i.e. 10% of the Design-Build Fee). Entitlement to this portion of the Award Fee
Pool shall be based on the final outcome of the Project and the Project has been successfully
turned over to the District. For the avoidance of doubt, the Design-Builder shall not be entitled
to earn such portion of the Award Fee Pool even if the failure to deliver on -time was caused
by DCPS, the Department, delays resulting from the permitting or zoning process, or an event
of Force Majeure.
c) If the Design-Builder achieves Final Completion of the Project as stated in Section 1.5, the
Design-Build Fee and the final amount due to the Design -Builder (inclusive of the
Preconstruction Fee, the Design Budget, the earned portions of the Award Fee, the Base
Design-Build Fee and the Lump Sum General Conditions Cost) is less than one hundred three
percent (103%) or the GMP as originally established, the Design-Builder shall earn thirty-four
percent (34%) of the At -Risk Portion (i.e. 10% of the Design -Build Fee). Entitlement to this
portion of the Award Fee Pool shall be based on the final outcome of the Project. For the
avoidance of doubt, the Design-Builder shall not be entitled to earn such portion of the Award
Fee Pool even if the failure to deliver within the (103%) cost goal was caused by DCPS, the
Department, delays resulting from the permitting or zoning process, or an event of Force
Majeure.
Exhibit R – Award Fee Pool
Award Fee Determination.
The Design-Builder shall be entitled to the At-Risk Portion as follows:
a) The Design-Builder shall be eligible to earn up to thirty-three (33%) of the Award Fee
Pool based on the overall level of quality of the Project as delivered (such amount, the “Quality
Incentive Amount”). Entitlement to this portion of the Award Fee Pool shall be determined by an
award fee committee (the “Award Fee Evaluati on Committee”), which will be appointed by the
Design-Builder and the Department within sixty (60) days after award. The Award Fee Evaluation
Committee shall consist of the following people:
i. DGS Capital Construction Division (CCD) Deputy Director, or their designee
ii. DCPS Chief of Facilities, or their designee
iii. DGS CCD representative
iv. DCPS Facilities representative
Panelist shall not be an individual who has day-to-day interactions or involvement on the
Project. Panelist shall not be an individual who is presently involved in an active project with the
Design-Builder. Upon Substantial Completion, the Award Fee Evaluation Committee shall inspect
the Project and assess, for each of the areas of the Project listed below, the overall appearance,
functionality and level of quality found in the Work. In making this determination, the Award Fee
Evaluation Committee shall average their individua l scores into a single score based upon the
following scale:
i. 0 points – the Design-Builder failed to me et the minimum require ments of the project
and/or quality.
ii. 1 point – the Design-Builder marginally met the minimum requirements of the Project
and/or quality with major deficiencies
iii. 2 points – The Design-Builder marginally met the minimum requirements of the Project
and/or quality with minor deficiencies
iv. 3 points – The Design-Builder met the requirements of the project and/or quality with
minimal deficiencies
v. 4 points – The Design-Builder met some requirements and/or quality and exceeded
others. There were no deficiencies. Page 38 of 80
vi. 5 points – The Design-Builder exceeded most, if not all, the requirements of the Project
and/or quality with no deficiencies.
If the Award Fee Evaluation Committee’s averag e score is 4 points or greater, then the
Design-Builder shall be entitled to the full award fee. If the average score is less than 4, then the
average score shall be divided by four (4) and th en multiplied by the award fee. That shall be the
amount of the award fee that shall be given to the Design-Builder. Example 1: The average score
is 3.5 and the award fee is $200,000. The Design- Builder shall be entitled to $175,000. Example
2: The average score is 4.1 and the award fee is $200,000. The Design-Builder shall be entitled to
$200,000. At a minimum, the Award Fee Evaluation Committee shall evaluate the following for
their scoring:
i. Circulation areas
ii. Play areas where the existing trailers were originally located
iii. Façade, not including windows
iv. Windows (exterior), including any framing
v. Public space that was part of the Design-Builder’s scope
vi. Level of completeness of punch list
vii. Historic elements, if included
viii. Plantings and landscaping
xiv. Interior finishes in hallways
x. Interior finishes in classrooms, and
i Interior finishes in offices
Prior to being eligible for the Quality In centive walk, all quality control and quality
assurance related deficiencies documented by th e District shall be resolved and accepted as
resolved by the District.
b) If the Design-Builder achieves Substantial Completion of the Project as stated in Section
1.5 on time the Design-Builder shall be entitled to receive th irty-three percent (33%) of the At
Risk Portion (i.e. 10% of the Design-Build Fee). Entitlement to this portion of the Award Fee Pool
shall be based on the final outcome of the Project and the Project has been successfully turned over
to the District. For the avoidance of doubt, the De sign-Builder shall not be entitled to earn such
portion of the Award Fee Pool even if the failu re to deliver on-time was caused by DCPS, the
Department, delays resulting from the permitting or zoning process, or an event of Force Majeure.
c) If the Design-Builder achieve s Final Completion of the Project as stated in Section 1.5,
the Design-Build Fee and the final amount due to the Design-Builder (inclusive of the
Preconstruction Fee, the Design Budget, the earned portions of the Award Fee, the Base Design-
Build Fee and the Lump Sum General Conditions Cost) is less than one hundred three percent
(103%) or the GMP as originally established, th e Design-Builder shall earn thirty-four percent
(34%) of the At-Risk Portion (i.e. 10% of the Design-Build Fee). Entitlement to this portion of the
Award Fee Pool shall be based on the final outcome of the Project. For the avoidance of doubt, the
Design-Builder shall not be entitled to earn such portion of the Award Fee Pool even if the failure
to deliver within the (103%) cost goal was caused by DCPS, the Department, delays resulting from
the permitting or zoning process, or an event of Force Majeure.
Exhibit S - BIM Requirements
S. BIM Requirements.pdf
Exhibit T
DGS Closeout Manual
T. DGS Turnover Manaual.pdf
Exhibit U
Quality Control Master Program
U. Quality Control Master Program.pdf
Exhibit V - First Source Employment Agreement
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Department of Employment Services
xk *
ss
Dl
MurielBowser Dr.UNIQUEMoRRIS-HUGHES
Mayor Director
February26,2024
‘OmerNawazyContractSpecialistTheDepartmentofGeneralServices3924MinnesotaAvenue,NEWashington,DC20019
Re:FirstSourceEmploymentAgreement
DearMr.Nawazy,
EnclosedisyourcopyofthesignedFirstSourceEmploymentAgreementbetweentheD.C.Department
ofEmploymentServices(DOES)andGCS,Inc.DBAGCS-SIGALDeveloperClorGeneralContractor
BorSubcontractorLJ.UnderthetermsoftheAgreement,youarerequiredtouseDOESasthefirst
sourcetofillallnewjobscreatedasaresultofProject:DesignBuildServicesforBarnardElementary‘SchoolClassroomExpansion
YoumustregisterandpostyourjobvacanciestotheDepartmentofEmploymentServices’VirtualOne-
Stop(VOS) atwww.denetworks.org.
Inaddition,atleast51%ofthenewlycreatedjobsmustbefilledbyD.C.residents.Further,DistrictresidentsregisteredinprogramsapprovedbytheDistrictofColumbiaApprenticeshipCouncilshallwork35%ofallapprenticeshiphoursworkedinconnectionwiththeProject.
FirstSourcereportsareduebythe10"ofeachmonththroughoutthedurationofthecontract.CompanyrepresentativesresponsibleforcompletingtheFirstSourceContractCompliancereportsmustregisterintheFirstSourceOnlineRegistrationandReportingSystem(FORRS),hitp:/ ve
Reminder:AllGeneralContractorsmustinvitetheirsubcontractorsthataresubjecttotheFirstSourceEmploymentAgreementrequirements,tojointheprojectusingtheFirstSourceOnlineRegistration&ReportingSystem(FORRS).
Ifyouhaveanyquestionsorneedadditionalinformation,pleasecontactJosephTaylor,(202)671-1048,joseph.taylor@de.gov
Sipgerey
DanielKingAssociateDirector
OfficeofFirstSourceCompliance
Enclosure
4058MinnesotaAve,N.E.*Suite5000+ Washington,D.C.20019+Office:202.671.1900
5.5 PriceProposal
ok ek
_] GOVERNMENTOFTHEDISTRICTOFCOLUMBIA —— FIRSTSOURCEEMPLOYMENTAGREEMENTFOR —‘CONSTRUCTIONPROJECTSONLY
GOVERNMENT-ASSISTEDPROJECT/CONTRACTINFORMATIONCONTRACTI/SOLICITATIONNUMBER:sc420-s26F.on?
DISTRICTCONTRACTINGAGENCY:SwernGena!SeesCONTRACTINGOFFICER: Fem‘TELEPHONENUMBER:__03154558TOTALCONTRACTAMOUNT: $3,580000.
THISSECTIONTOBECOMPLETEDBYTHEBENEFICIARYONLY?TOTALGOVERNMENTASSISTEDFUNDEDAMOUNT:830080 DATEWaaCONTRACT CIGRANT (LOAN OTAX ABATEMENT OR EXEMPTION (]LAND TRANSFER
LANDDISPOSITIONANDDEVELOPMENTAGREEMENTQTAXINCREMENTFINANCINGDANYADDITIONALLEGISLATION,IFYES D.C.CODEFGENERALCONTRACTORWILLMEETTHEHIRINGORHOURSWORKEDPERCENTAGESREQUIREMENTSFORENTIREPROJECT[]ORPEREACHSUBCONTRACTOR]
PROJECTNAME:PeooeOnogebaSeriousBaraBonounySons]unvoonBeanPROJECTADDRESS:40 OewtrSt,vestingon,0620071CITY:Weirgon06
ZIPCODE: 2008
PROJECTSTARTDATE.=m PROJECTENDDATE:Fetnay152027EMPLOYERSTARTDATE:290225 EMPLOYERENDDATE:Feta 18.2007
EMPLOYERINFORMATIONEMPLOYERNAME: 8.he846088.EMPLOYERADDRESS:1140ThiSINESute320CITY:weston ‘STATE:0¢ ZIPCODE:20002‘TELEPHONENUMBER:2020440800 FEDERALIDENTIFICATIONNO;2488021CONTACT PERSON:| SeteotverTITLE:SeniorviceFresiGent
E-MAIL;2oter@esipncon __TELEPHONE NUMBER: 202948000CERTIFIEDBUSINESSENTERPRISESCERTIFICATIONNUMBER:'24haeev0012025D.C.JAPPRENTICESHIPCOUNCILREGISTRATIONNUMBER:NAAREYOUA SUBCONTRACTOR[]¥YES[Y] NOIFYES,NAMEOFPRIMECONTRACTOR:
‘ThisFirstSourceEmploymentAgreement(Agreement),inaccordancewithWorkforceIntermediaryEstablishmentandReformoftheFirstSourceAmendmentActof2011(D.C.OfficialCode§§2-219.01~2.219.05),andrelevantprovisionsoftheApprenticeshipRequirementsAmendmentActof2004(D.C.OfficialCode§2-219.03and§32-1431)isarequiredagreementbetweentheDistrictofColumbiaDepartmentofEmploymentServices(DOES)andEMPLOYER.
EMPLOYER,whichincludestheBeneficiaryandallcontractorsandsubcontractors,isworkingonacontractorprojectthathasreceived:
CZ D.C.Governmentassistancevaluedbetween$300,000and$5 milliondollars,requiredtomakea
oodfaithefforttoensurethat51%ofallnewhiresareDistrictresidents.(D.C.OfficialCode§2-
219(eX1)(A))
[1 D.C.Governmentassistancevaluedat$5millionormore,requiredtohavethefollowingpercentage
‘ofhoursworkedineachclassificationbyDCresidents;20%ofjoumeyworkerhours;60%ofapprenticehours;51%ofskilledlaborerhours;70%ofcommonlaborerhoursforalljobscreatedbytheProject.(D.C.OfficialCode§2-219.03(1A)(A))
Page|of1] FiatSeurceEmploymentAremen,ReidFeb 152018
DESIGN-BUILDSERVICESFORBARNARDELEMENTARYSCHOOLCLASSROOM|PRICEPROPOSAL %0
5.5 PriceProposal
DOESjsthefirstsourceforrecruitment,referral,andplacementofnewhiresoremployeesforalljobscreatedbytheGovernmentAssistedProjectorContract(Project).
‘ThePartiesagreetothetermsandconditionsoftheAgreementasfollows:
1. DEFINITIONS
‘ThefollowingdefinitionsshallgovernthetermsusedinthisAgreement.‘A.Apprenticemeansaworkerwhoisemployedtolearnanapprenticeableoccupationunderthetermsandconditionsofapprovedapprenticeshipstandards.
B.Beneficiarymeans:1,ThesignatorytoacontractexecutedbytheMayorwhichinvolvesanyDistrictofColumbiagovernmentfunds,orfundswhich,inaccordancewithafederalgrantorotherwise,theDistrictgovernmentadministersandwhichdetailsthenumberanddescriptionofalljobscreatedbyagovernment-assistedProjectforwhichthebeneficiaryisrequiredtousetheFirstSourceRegister;
2.A recipientofa Districtgovernmenteconomicdevelopmentactionincludingcontracts,grants,loans,taxabatements,landtransfersforredevelopment,ortaxincrementfinancingthatresultsinafinancialbenefitof$300,000ormorefromanagency,commission,instrumentality,orotherentityoftheDistrictgovernment,includingafinancialorbankinginstitutionwhichservesastherepositoryfor$1millionormoreofDistrictofColumbiafunds.
C.ContractingAgencymeansanyDistrictofColumbiaagencythatawardedagovernmentassistedProjecttotaling$300,000ormore.
D.Directlaborcostsmeansallcosts,includingwagesandbenefits,associatedwiththehiringandemploymentofpersonnelassignedtoaprocessinwhichpayrollexpensesaretracedtotheunitsofoutputandareincludedinthecostofgoodssold.
E,EMPLOYERmeansanyentityawardedagovernmentassistedProjecttotaling$300,000ormore,includingallindividualcontractorandsubcontractorentitiesatanytierwhoworkontheProject.
ingofaconnectedgroupofstaticandingtheinternet.TheinedbyDOES.
F.FirstSourceEmployerPortalisawebsiteconsi‘dynamicwebpageswiththeabilityforEmployerstoenterdatauwebsiteisaccessiblebyaUniformResourceLocator(URL)andismai‘ThewebsiteprovidesreportinginformationtoFirstSourceEMPLOYERS.
G.FirstSourceRegistermeanstheDOESAutomatedApplicantFiles,whichconsistsofthe‘namesofDC residentsregisteredwithDOES.
H.GoodfaitheffortmeansanEMPLOYERhasexhaustedallreasonablemeanstocomplywithanyaffirmativeaction,hiring,orcontractualgoal(s)pursuanttotheFirstSourcelawandAgreement.
1.Government-assistedprojectorcontract(Project)meansanyconstructionornon-‘constructionProjectthatreceivesfundsorresources,valuedat$300,000ormore,fromtheDistrictofColumbia,orfundsorresourceswhich,inaccordancewithafederalgrantorotherwise,theDistrictofColumbiagovernmentadministers,includingcontracts,grants,loans,taxabatementsorexemptions,landtransfers,landdispositionanddevelopment‘agreements,taxincrementfinancing,oranycombinationoftheaforementioned.
Page2of11 FlatSeurcemploymentAgreement,RevisedFeb 15.2018
ILDSERVICESFORBARNAROELEMENTARYSCHOOLCLASSROOM|PRICEPROPOSAL
5.5 PriceProposal
J. HardtoemploymeansaDistrictofColumbiaresidentwhoisconfirmedbyDOESas:
1.Anex-offenderwhohasbeenreleasedfromprisonwithinthelast10years;
2.AparticipantoftheTemporaryAssistanceforNeedyFamiliesprogram;5 ‘
4 LivingwithapermanentdisabilityverifiedbytheSocialSecurityAdministrationorDistrictvocationalrehabilitationprogram;5.Unemployedfor6monthsormoreinthelast12-monthperiod;6.Homeless;7.A participantorgraduateoftheTransitionalEmploymentProgramestablishedby§3221331;or
8.An individualwhoqualifiedforinclusionintheWorkOpportunityTaxCreditProgramascertifiedbytheDepartmentofEmploymentServices.
K. Indirectlaborcostsmeansallcosts,includingwagesandbenefits,thatarepartofoperatingexpensesandareassociatedwiththehiringandemploymentofpersonnelassignedtotasksotherthanproducingproducts.
L.Jobsmeansanyunionandnon-unionmanagerial,non-managerial,professional,nonprofessional,technicalornontechnicalpositionincluding:clericalandsalesoccupations,serviceoccupations,processingoccupations,machinetradeoccupations,benchwork‘occupations,structuralworkoccupations,agricultural,fishery,forestry,andrelated‘occupations,andanyotheroccupationsastheDepartmentofEmploymentServicesmayidentifyintheDictionaryofOccupationalTitles,UnitedStatesDepartmentofLabor.
M,NewHire:Individual(s)newlyhiredbytheEMPLOYERtoperformworkonagovernmentassistedProject
N.‘Transfer:ExistingEMPLOYERemployeewhohasbeenmovedfromoneProjecttoanotherProject.
©.Journeymanmeansaworkerwhohasattainedalevelofskill,abilitiesandcompetenciesrecognizedwithinanindustryashavingmasteredtheskillsandcompetenciesrequiredforthe‘occupation
P.RevisedEmploymentPlanmeansadocumentpreparedandsubmittedbytheEMPLOYERthatincludesthefollowing:
1,A projectionofthetotalnumberofhourstobeworkedontheProjectbytrade;
2.A projectionofthetotalnumberofjoumeyworkerhours,bytrade,tobeworkedontheProjectandthetotalnumberofjoumeyworkerhours,bytrade,tobeworkedbyDCresidents;
3.A projectionofthetotalnumberofapprenticehours,bytrade,tobeworkedontheProjectandthetotalnumberofapprenticehours,bytrade,tobeworkedbyDCresidents;
4.A projectionofthetotalnumberofskilledlaborerhours,bytrade,tobeworkedontheProjectandthetotalnumberofskilledlaborerhours,bytrade,tobeworkedbyDCresidents;
5. AprojectionofthetotalnumberofcommonlaborerhourstobeworkedonthePage3of11 FistSouceEmpoymenAgreementRevisedFebuary15.2018
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ProjectandthetotalnumberofcommonlaborerhourstobeworkedbyDCresidents;
6.A timetableoutliningthetotalhoursworkedbytradeoverthelifeoftheProjectand‘anassociatedhiringschedule;
7.Descriptionsoftheskillrequirementsbyjobtitleorposition,includingindustry-recognizedcertificationsrequiredforthedifferentpositions;
8.A strategytofillthehoursrequiredtobeworkedbyDCresidentspursuanttothisParagraph,includinga componentoncommunicatingtheserequirementstocontractorsandsubcontractorsandacomponentonpotentialcommunityoutreachpartnershipswiththeUniversityoftheDistrictofColumbia,theUniversityoftheDistrictofColumbiaCommunityCollege,theDepartmentofEmploymentServices,JointlyFundedApprenticeshipPrograms,theDistrictofColumbiaWorkforceIntermediary,orothergovernment-approved,community-basedjobtraining
providers;
9.A remediationstrategytoameliorateanyproblemsassociatedwithmeetingthesehiringrequirements,includinganyproblemsencounteredwithcontractorsandsubcontractors;
10.Thedesignationofa seniorofficialfromtheEMPLOYER(S)orgeneralcontractor‘whowillberesponsibleforimplementingthehiringandreportingrequirements;
11,DescriptionsofthehealthandretirementbenefitsthatwillbeprovidedtoDCresidentsworkingontheProject;
12,AstrategytoensurethatDistrictresidentswhoworkontheProjectreceiveongoingemploymentandtrainingopportunitiesaftertheycompleteworkonthejobforwhichtheywereinitiallyhiredandareviewofpastpracticesincontinuingtoemployDCresidentsfromoneProjecttothenext;
13,A strategytohiregraduatesofDistrictofColumbiaPublicSchools,DistrictofColumbiapubliccharterschools,andcommunity-basedjobtrainingproviders,andhard-to-employresidents;and
14.A disclosureofpastcompliancewiththeWorkforceActandtheDavis-BaconAct,whereapplicable,andthebidderorofferor’sgeneralDC residenthiringpracticesonprojectsorcontractscompletedwithinthelast2years.
Q.TierSubcontractormeansanysubcontractorselectedbytheprimarycontractortoperformportion(s)orallworkrelatedtothetradeoroccupationarea(s)onaProjectsubjecttothistSourceAgreement.
R,WashingtonMetropolitanStatisticalAreameanstheDistrictofColumbia;VirginiaCiofAlexandria,Fairfax,FallsChurch,Fredericksburg,Manassas,andManassasPark;theVirginiaCountiesofArlington,Clarke,Fairfax,Fauquier,Loudon,PrinceWilliam,Spotsylvania,Stafford,andWarren;theMarylandCountiesofCalvert,Charles,Frederick,MontgomeryandPrinceGeorges;andtheWestVirginiaCountyofJefferson.
S.WorkforceIntermediaryPilotProgrammeanstheintermediarybetweenemployersandtrainingproviderstoprovideemployerswithqualifiedDC residentjobapplicants.SeeDCOfficialCode§2-219.04b.
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Tl, GENERALTERMS
‘A.Subjectfothetermsandconditionssetforthherein,DOESwillreceivetheAgreementfromtheContractingAgencynolessthan7calendardaysinadvanceoftheProjectstartdate,NoworkassociatedwiththerelevantProjectcanbeginuntiltheAgreementhasbeenacceptedbyDOES.
B.TheBeneficiaryand/orEMPLOYERshallrequireallProjectcontractorsandsubcontractors,‘underaProjectreceivinggovernmentassistanceorbenefitsvaluedat$300,000ormore,toenterintoanAgreementwithDOES.
C.Agreementwilltakeaffectoncebeneficiary/EmployerawardedcontractandstartworkonthegovernmentassistedProjectandnoworkcanbeginpriortoexecutionoftheAgreementandwillbefullyeffectivethroughtheduration,anyextensionormodificationsoftheProjectanduntilsuchtimeasconstructioniscompleteandacertificateofoccupancyisissued.
D.IfanEMPLOYERbeganworkpriortotheexecutionof@FirstSourceEmploymentAgreement,theEMPLOYERshallceaseworkontheProjectandsignaFirstSourceEmploymentAgreementtobeboundbytheapplicableFirstSourceEmploymentAgreementrequirements,retroactively,fromthestartofworkthroughoutthedurationoftheconract.
E,DOESwillproviderecruitment,referral,andplacementservicestotheEMPLOYER,subject{othelimitationsinthisAgreement.
F,DOESandtheEMPLOYERagreethat,forpurposesofthisAgreement,newhiresandjobscreatedfortheProject(bothunionandnonunion)includeallofEMPLOYER'SjobopeningsandvacanciesintheWashingtonMetropolitanStatisticalAreacreatedfortheProjectasresultofintemalpromotions,terminations,andexpansionsoftheEMPLOYER'Sworkforce,8a resultofthisProject.
G.ThisAgreementincludesapprenticesasdefinedinD.C.OfficialCode§§32-1401-1431.
DOESwillmakeeveryefforttoworkwithinthetermsofallcollectivebargainingagreementstowhichtheEMPLOYERisaparty.TheEMPLOYERwillprovideDOESwith‘writendocumentationthattheEMPLOYERhasprovidedtherepresentativeofanycollectivebargainingunitinvolvedwiththisProjectacopyofthisAgreementandhasrequestedcomments or objections.If the representativehas any comments or objections,the
EMPLOYERwillpromptlyprovidethemtoDOES.
‘TheEMPLOYERwhocontractswiththeDistrictofColumbiagovernmenttoperformconstruction,renovationwork,orinformationtechnologyworkwithasinglecontract,orcumulativecontracts,ofatleast$500,000,withina12-monthperiodwillberequiredtoregisteranapprenticeshipprogramwiththeDistrictofColumbiaApprenticeshipCouncilasrequiredbyDCCode32-1431.
H. If,duringthetermofthisAgreement,theEMPLOYERshouldtransferpossessionofalloraportionofitsbusinessconcernsaffectedbythisAgreementtoanyotherpartybylease,sale,assignment,merger,orotherwisethisFirstSourceAgreementshallremaininfullforceandeffectandtransfereeshallremainsubjecttoallprovisionsherein.Inaddition,theEMPLOYERasaconditionoftransfershall:
1.NotifythepartytakingpossessionoftheexistenceofthisEMPLOYER'SFirstSourceEmploymentAgreement.
2. NotifyDOES within7business daysofthe transfer.Thisnoticewillincludethe
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nameofthepartytakingpossessionandthenameandtelephoneofthatparty'srepresentative.
1.TheEMPLOYERandDOESmaymutuallyagreetomodifythisAgreement.Any‘modificationshallbeinwriting,signedbytheEMPLOYERandDOESandattachedtotheoriginalAgreement.
J.TotheextentthatthisAgreementisinconflictwithanyfederallaborlawsorgovernmentalregulations,thefederallawsorregulationsshallprevail
UL TRAINING
‘A.DOESandtheEMPLOYERmayagreetodevelopskillstrainingandon-the-jobtrainingProgramsasapprovedbyDOES;thetrainingspecificationsandcostforsuchtrainingwillbemutuallyagreeduponbytheEMPLOYERandDOESandwillbesetforthinaseparateTrainingAgreement.
IV. RECRUITMENT
A.TheEMPLOYERshallcompletetheattachedRevisedEmploymentPlanthatwillincludetheinformationoutlinedinSectionLP.
B, TheEMPLOYERshallregisterand postalljobvacancieswiththeJobBankServicesofDOESatwww.denetworks.orgaminimumof10days.Shouldyouneedassistanceposting,jobvacancies,pleasecontactJobBankServicesat(202)698-6001.
C.TheEMPLOYERshallnotifyDOESofallnewjobscreatedfortheProjectwithinatleast7businessdays(Monday-Friday)oftheEMPLOYERS’identification/creationofthenewjobs.TheNoticeofNewJobCreationshallincludethenumberofemployeesneededbyjobtitle,qualificationsandspecificskillsrequiredtoperformthejob,hiringdate,rateofpahoursofwork,durationofemployment,andadescriptionoftheworktobeperformed.This‘mustbedonebeforeusinganyotherreferralsource.
D.JobopeningstobefilledbyinternalpromotionfromtheEMPLOYER'ScurrentworkforceshallbereportedtoDOESforplacementandreferral,ifthejobisnewlycreated.EMPLOYERshallprovideDOESaNoticeofNewJobCreationthatdetailssuchpromotionsinaccordancewithSectionIV.C.
E,TheEMPLOYERwillsubmittoDOES,priortocommencingworkontheProject,alistofCurrentEmployeesthatincludesthename,socialsecuritynumber,andresidencystatusofall‘currentemployees,includingapprentices,trainees,andlaid-offworkerswhowillbeemployed‘ontheProject.AllEMPLOYERinformationreviewedorgathered,includingsocialsecurity‘numbers,asaresultofDOES’monitoringandenforcementactivitieswillbeheldconfidentialinaccordancewithallDistrictandfederalconfidentialityandprivacylawsandusedonlyforthepurposesthatitwasreviewedorgathered.
V. REFERRAL
A.DOESwillscreenapplicantsthroughcarefullyplannedrecruitmentandtrainingeventsandprovidetheEMPLOYERwithalistofqualifiedapplicantsaccordingtothenumberofemployeesneededbyjobtitle,qualificationsandspecificskillsrequiredtoperformthejob,hiringdate,rateofpay,hoursofwork,durationofemployment,andadescriptionoftheworktobeperformedassuppliedbytheEMPLOYERinitsNoticeofNewJobCreationsetforthaboveinSectionIV.C.
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B.DOESwillnotifytheEMPLOYERofthenumberofapplicantsDOESwillrefer,priortotheanticipatedhiringdates.
VI. PLACEMENT
‘A.EMPLOYERshallingoodfaith,usereasonableeffortstoselectitsnewhiresoremployeesfromamongthequalifiedapplicantsreferredbyDOES.AllhiringdecisionsaremadebytheEMPLOYER.
B,IntheeventthatDOESisunabletoreferqualifiedapplicantsmeetingtheEMPLOYER'S‘establishedqualifications,within7 businessdays(Monday-Friday)fromthedateofnotificationfromtheEMPLOYER,theEMPLOYER
bbefreetodirectlyfillrem:
jingpositionsforwhichnoqualifiedapplicantshavebeenreferred,However,theEMPLOYERshallstillberequiredtomeettheFirstSourcehiringrequirementsorhoursworkedpercentagesforalljobscreatedbytheProject.
C. AftertheEMPLOYERhasselecteditsemployees,DOESisnotresponsiblefortheemployees’actionsandtheEMPLOYERherebyreleasesDOES,andtheGovernmentoftheDistrictofColumbia,theDistrictofColumbiaMunicipalCorporattheDistrictofColumbiafromanyliabilityforemployees’actions.
VIL. REPORTINGREQUIREMENTS
,andtheofficersandemployeesof
A. EMPLOYERwitha singlecontractvaluedat$300,000ormoreona Projectthatreceivedgovernmentassistancetotalingbetween$300,000and$5,000,000,aprovisionthatatleast51%ofthenewemployeeshiredtoworkontheProjectshallbeDistrictresidents.
B,EMPLOYERshallregisterintheFirstSourceOnlineRegistrationandReportingSystemforelectronicsubmissionofallmonthlyContractCompliancedata,weeklycertifiedpayrollsandanyotherdocumentsrequiredbyDOESforreportingandmonitoring.
C.EMPLOYERshallsubmittotheDepartmentofEmploymentServiceseachmonthfollowingthestartoftheProjectahiringcompliancereportfortheProjectthatincludesthe:‘Numberofnewjobopeningscreated/available;
NumberofDCresidentshiredfornewjobs;
‘NumberofemployeestransferredtotheProject;‘NumberofDCresidentstransferredtotheProject;Directorindirectlaborcostassociatedwiththeproject;
andreferralsource;and8.Workforcestatisticsthroughouttheentireprojecttenure,
NumberofnewjobopeningslistedwithDOES,oranyotherDistrictAgency;
Eachemployee'sname,jobtitle,socialsecuritynumber,hiredate,residence,
D.EMPLOYERwitha singlecontractvaluedat$300,000ormoreona Projectthatreceivedgovernmentassistancetotaling$5millionormoreshallmeetthefollowinghoursworkedpercentagesforalljobscreatedbytheProject:1,Atleast20%ofjourneyworkerhoursbytradeshallbeperformedbyDCresidents;2.Atleast60%ofapprenticehoursbytradeshallbeperformedbyDCresidents,3.Atleast51%oftheskilledlaborerhoursbytradeshallbeperformedbyDCresidents;and4,Atleast70%ofcommonlaborerhoursshallbeperformedbyDCresidents.
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E.EMPLOYERSshallprovidethefollowingcumulativestatistics,thatwillbeusedtocreatethemonthlyreport,byuploadingcertifiedpayrollsorpayrolldataintotheLCPtrackerreportingsystem:1,NumberofjourneyworkerhoursworkedbyDCresidentsbytrade;2.Numberofhoursworkedbyalljourneyworkersbytrade;NumberofapprenticehoursworkedbyDCresidentsbytrade;Numberofhoursworkedbyallapprenticesbytrade;NumberofskilledlaborerworkerhoursworkedbyDCresidentsbytrade;‘Numberofhoursworkedbyal skilledlaborersbytrade;7.NumberofcommonlaborerhoursworkedbyDCresidentsbytrade;and8.Numberofhoursworkedbyallcommonlaborersbytrade,
F,EMPLOYERmay“doublecount”hoursforthe“hardtoemploy”upto15%oftotalhours‘workedbyDC Residents;however,acollectivebargainingagreementshallnotbeabasisforwaiverofthisrequirement.
ForconstructionProjectsthatarenotsubjecttoDavis-Baconlawinwhichcertifiedpayrollrecordsdonotexist,EMPLOYERshallsubmitmonthlydocumentsofworkersemployedontheProjecttoDOES,includingDC residentsandallemploymentclassificationsofhoursworked.
H,EMPLOYERmayalsoberequiredtoprovideverificationofhoursworkedorhiringpercentagesofDCresidents,suchasinternalpayrollrecordsforconstructionProjectsthatarenotsubjecttoDavis-Bacon.
1.Monthly,EMPLOYERshallsubmitweeklycertifiedpayrollsfromallsubcontractorsatanytierworkingontheProjecttotheContractingAgency.EMPLOYERisalsorequiredtomakepayrollrecordsavailabletoDOESasapartofcompliancemonitoring,uponrequestatjobsites.
l._FINALREPORTANDGOOD FAITHEFFORTS
‘A.WiththesubmissionofthefinalrequestforpaymentfromtheContractingAgency,theBeneficiaryand/orEMPLOYERshall:
1.ReporttoDOESitscompliancewiththehiringorhoursworkedpercentagerequirementsforalljobscreatedbytheProject,andreportthehoursthatDCresidentsworkedforeachtradeclassificationsineachareaoftheProject;or
2,SubmittoDOESarequestforawaiverofthehiringorhoursworkedpercentagerequirementsforalljobscreatedbytheProjectthatwillincludethefollowingdocumentation:a.DocumentationsupportingEMPLOYER'Sgoodfaithefforttocomply;'b.ReferralsprovidedbyDOESandotherreferralsources;and‘c.AdvertisementofjobopeningslistedwithDOESandotherreferralsources.
B.DOESmaywaiveorpartiallywaivethehiringorhoursworkedpercentagerequirementsforjobscreatedbytheProject,and/ortherequiredhoursofDC residentsforeachtradeclassifications,ifDOESfindsthattheBeneficiaryorEMPLOYER,includingitscontractorsforsubcontractors:
1.DOEScertifiedthatBeneficiaryorEmployerdemonstrateda goodfaitheffortto‘comply,assetforthinSectionVIILC.;or
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5.5 PriceProposal
2.IslocatedoutsidetheWashingtonMetropolitanStatisticalArea,andnoneofthecontractworkisperformedinsidetheWashingtonMetropolitanStatisticalArea;
|.Thebeneficiarypublishedeachjobopeningorpart-timeworkneededfor7calendardaysinaDistrictnewspaperofcity-widecirculation;and
4,TheDOEScertifiedthatthereareinsufficienteligibleapplicantsfromtheFirstSourceRegisterthatpossesstheskillsrequiredbythepositions,orthe eligibleapplicantsarenotavailableforpart-timeworkordonothaveameanstotraveltotheonsitejobs;or
5.Beneficiary/Employerenteredintoa specialworkforcedevelopmenttrainingorplacementarrangementwithDOESorwiththeDistrictofColumbiaWorkforceIntermediary.
C.DOESshallconsiderdocumentationofthefollowingwhenmakingadeterminationofa‘200¢-faithefforttocomply:
1,DOEShascertifiedthatthereareinsufficientnumberofDistrictresidentsinthelabor‘marketpossessingtheskillsrequiredbytheEMPLOYERforthepositionscreatedasresultoftheProject.
2.WhethertheEMPLOYERpostedthejobsontheDOESjobwebsiteforaminimumof10calendardays;
3.WhethertheEMPLOYERadvertisedeachjobopeninginaDistrictnewspaperwithcity-widecirculationforaminimumof7 calendardays;
4.WhethertheEMPLOYERadvertisedeachjobopeninginspeciandonspecialinterestmediaforaminimumof7calendardays;interestpublications
5.WhethertheEMPLOYERhostedinformational/recruitingorhiringfairs;
6. WhethertheEMPLOYERcontactedchurches,unions,and/oradditionalWorkforceDevelopmentOrganizations;
7.WhethertheEMPLOYERinterviewedemployablecandidates;
8.WhethertheEMPLOYERcreatedorparticipatedina workforcedevelopmentprogramapprovedbyDOES;
9.WhethertheEMPLOYERcreatedorparticipatedina workforcedevelopmentprogramapprovedbytheDistrictofColumbiaWorkforceIntermediary;
10,WhethertheEMPLOYERsubstantiallycompliedwiththerelevantmonthlyreportingrequirementssetforthinthissection;
11,WhethertheEMPLOYERhassubmittedandsubstantiallycompliedwithitsmostrecentemploymentplanthathasbeenapprovedbyDOES;and
12.Anyadditionaldocumentedefforts.
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IX.
x.
MONITORING
A.DOESistheDistrictagencyauthorizedtomonitorandenforcetherequirementsoftheWorkforceIntermediaryEstablishmentandReformoftheFirstSourceAmendmentActof2011(D.C.OfficialCode§§2219.01~ 2219.05),andrelevantprovisionsoftheApprenticeshipRequirementsAmendmentActof2004(D.C.OfficialCode§2-219.03and§ 32-1431).Asapartofmonitoringandenforcement,DOESmayrequireandEMPLOYERshallgrantaccesstoProjectsites,employees,anddocuments.
B.EMPLOYER'SnoncompliancewiththeprovisionsofthisAgreementmayresultintheimpositionofpenalties.
C.AllEMPLOYERinformationreviewedorgathered,includingsocialsecuritynumbers,asaresultofDOES’monitoringandenforcementactivitieswillbeheldconfidentialinaccordancewithallDistrictandfederalconfidentialityandprivacylawsandusedonlyforthepurposesthatitwasreviewedorgathered,
D.DOESshallmonitorallProjectsasauthorizedbylaw.DOESwill:
1.ReviewallcontractcontrolstodetermineiftheBeneficiaryorEMPLOYER,includinganyContractorsorSubcontractors,aresubjecttotheWorkforceIntermediaryEstablishmentandReformoftheFirstSourceAmendmentActof2011
2.NotifystakeholdersandcompanyofficialsandestablishmeetingstoprovidetechnicalassistanceinvolvingtheFirstSourceProcess.
3.MakeregularconstructionsitevisitstodetermineifthePrimeorSubcontractors’‘workforceisinconcurrencewiththesubmittedAgreementandMonthlyComplianceReports.
4.Inspectandcopycertifiedpayroll,personnelrecordsandanyotherrecordsorinformationnecessarytoensuretherequiredworkforceutilizationisincompliancewiththeFirstSourceLaw.
5.ConductdeskreviewsofMonthlyComplianceReports.
6.EducateEMPLOYERSaboutadditionalservicesofferedbyDOES,suchasOn-the-JobtrainingprogramsandtaxincentivesforEMPLOYERSwhohirefromcertaincategories.
7.Monitorandcompletestatisticalreportsthatidentifytheoverallproject,contractor,andsubcontractors’hiringorhoursworkedpercentages.
8,Provideformalnotificationofnon-compliancewiththerequiredhiringorhoursworkedpercentages,oranyallegedbreachoftheFirstSourceLawtoallcontracting,agencies,andstakeholders.(Pleasenote:EMPLOYERSaregranted30daystocorrectanyallegeddeficienciesstatedinthenotification.)
PENALTIES
‘A.WillfulBreachoftheAgreementbytheEMPLOYER,failuretosubmitthecontractcompliancereports,deliberatesubmissionoffalsifieddatamayresultinDOESimposingafineof5%ofthetotalamountofthedirectandindirectlaborcostsoftheProject,inadditiontootherpenaltiesprovidedbylaw.FailuretomeettherequiredhiringrequirementsorfailuretoreceivegoodfaithwaivermayresultintheDepartmentofEmploymentServices
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GCS|SIGA\
5.5 PriceProposal
imposingapenaltyequalto1/8of1%ofthetotalamountofthedirectandindirectlaborcostsoftheProjectforeachpercentagebywhichthebeneficiaryfailstomeetthehiringrequirements.
B.EMPLOYERSwhohavebeenfoundinviolation2timesormoreovera10yearperiodmaybedebarredand/ordeemedineligibleforconsiderationforProjectsforaperiodof5years.
. Within90daysofaDeterminationofa Penalty,theBeneficiaryorEmployermayappealtheviolationsorfinesbyfilingacomplaintwiththeContractAppealsBoardinaccordancewithD.C.Code§2-360.03and§2-360.04
TherebycertifythatIhavetheauthoritytobindtheEMPLOYERto thisAgreementfromthestartofworkontheProject,throughoutthedurationoftheProject,andagreetoalltermsandconditionsherein,
By:
Gabe Oliver 10/13/23
EMPLOYERSeniorOfficial(Print) Date
EMPLOYERSeniorOfficial(Signature)
GCS, IncDBA GCS-SIGAL
‘NameofCompany
4140ThirdStNESuite320
Washington,DC 20002‘Address
202.944.6600
Telephone
goliver@gcs-sigal.com
Emi
2.bbe Gebane]key 2/o7/26ay‘SignatureDepartmentofEmploymentSecsce
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aa Ts= SoRaeetntrornecomerorconan =REVISEDEMPLOYMENT PLAN:
|. REVISEDFIRSTSOURCEEMPLOYMENT PLAN
GOVERNMENT-ASSISTEDPROJECT/CONTRACTINFORMATIONDISTRICTCONTRACTINGAGENCY:DeprtnantGeralSeriesCONTRACTINGOFFICER:PetGtogom‘TELEPHONENUMBER: aoaxsess8‘TOTALCONTRACTAMOUNT:#35#9.000EMPLOYERCONTRACTAMOUNT:#599990
PROJECTNAME;Pont Design8.88ServestoBradEmanScho!CawonEgertonPROJECTADDRESS:430osaheSiN,sting,062011
CITY:eesngon0c ‘STATE:pcZIPCODE:_0mPROJECTDESCRIPTIONOFWORK:Swion-utsveronaSumasEmerySohoiGanonEspenwaeingn‘STARTDATE:=025 PROJECTENDDATE:Fobra16.2027EMPLOYERSTARTDATE:ne2026 EMPLOYEREND DATE:Fetway15,2027
EMPLOYERINFORMATIONEMPLOYERNAME:8. 08468104.COMPANYNAME:05,ie.084ccsS100EMPLOYERADDRESS:140misine Suia20CITY,weshngon STATE: ZIPCODE:= TELEPHONENUMBER:@2eae0FEDERALIDENTIFICATIONNO.semCONTACTPERSON:stoberTITLE:SenerveetretentE-MAIL,goterceatgtcon TELEPHONENUMBER:2281010EMPLOYERDESCRIPTIONOFWORK:Sooo tntSaratEmanSt Cisnomxpon
AREYOUASUBCONTRACTOR YES[] NO
IFYES,NAMEOFPRIMECONTRACTOR:
PRIMECONTRACTORWILLMEETHOURSWORKEDPERCENTAGESREQUIREMENTSFORENTIREPROJECT[] ORPEREACHSUBCONTRACTORja
i, EMPLOYMENT HOURS TO BEWORKED PROJECTIONS
FirstSourcelawrequiresEMPLOYERS(winningbidders)tosubmitarevisedEmploymentPlan.
A.Forconstructionprojectsreceiving$5 millionor moreingovernmentassistance,Employerstoprovideprojectionofthetotalnumberofhourstobeworkedontheprojectbytrade.
JOURNEYWORKERProvideaprojectionofthetotalnumberofjourneyworkerhours,bytrade,tobeworkedontheProjectorcontractandthetotalnumberofjourneyworkerhours,bytrade,tobeworkedby
Districtresidents.
Thispagetobe completedbyEmployer esEmployerInitials
1
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5.5 PriceProposal
a7 xe
oe ‘GOVERNMENTOF THEDISTRICTOFCOLUMBIA eeREVISEDEMPLOYMENT PLAN
ProjectionofTotalNumberof Trade ProjectionofTotalNumberofJourneyJourneyWorkerHours WorkerHoursbyDCResidents(firstSourceLawrequires20%)
GCS-SIGALwilprovideatimetableoutliningthetotalhoursworkedbytradesoverthelifeoftheproject.‘and/orcontract.Inaddition,anassociatehiringschedulewillbeprovideduponprojectaward.
APPRENTICEProvideaprojectionofthetotalnumberofapprenticehours,bytrprojectorcontractandthetotalnumberofapprenticehours,by
residents.
ProjectionofTotalNumberof Trade ProjectionofTotalNumberofApprenticeHours ApprenticeHoursbyDCResidents(FirstSourceLawrequires6056)
GCS-SIGALwillprovideatimetableoutiningthetotalhoursworkedbytradesoverthelifeoftheprojectand/orcontractInaddition,anassociatehiringschedulewllbeprovideduponprojectaward.
SKILLEDWORKERProvideaprojectionofthetotalnumberofskilledlaborerhours,bytrade,tobeworkedontheprojectorcontractandthetotalnumberofskilledlaborerhours,bytrade,tobeworkedby
Districtresidents.
ProjectionofTotalNumberof Trade ProjectionofTotalNumberofSkilledLaborHours SkilledLaborHoursbyDCResidents(FirstSourceLawrequires51%)
GCS-SIGALwillprovideatimetableoutliningthetotalhoursworkedbytradesoverthelifeoftheprojectand/orcontract.Inaddition,anassociatehiringschedulewillbeprovideduponprojectaward,
COMMON LABORERProvidea projectionofthetotalnumberofcommonlaborerhourstobeworkedontheprojectorcontractandthetotalnumberofcommonlaborerhourstobeworkedbyDistrictresidents.
ProjectionofTotalNumberof Trade ProjectionofTotalNumberofCommonCommonLaborerHours LaborerHoursbyDCResidents(FirstSourceLawrequires70%).
GCS-SIGALwillprovideatimetableoutliningthetotalhoursworkedbytradesoverthelifeoftheprojectandiorcontract.Inaddition,anassociatehiringschedulewillbeprovideduponprojectaward,
‘ThispagetobecompletedbyEmployer esEmployerInitials
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5.5 PriceProposal
ee ae
-— GOVERNMENTOFTHEDISTRICTOFCOLUMBIA eeREVISEDEMPLOYMENTPLAN
ALLEMPLOYERS:
PleaseindicateALLnewposition(s)youwillcreateasaresultoftheproject.IfyouWILLNOTbecreatinganynewemploymentopportunities,pleasecompletetheattachedjustificationsheetwithanexplanation.Attachadditionalsheetsasneeded.
pos TITLE 7OFJOBS|SALARY|UNIONMEMBERSHIP. PROJECTE/z/T_P/T|RANGE_ |REQUIREDNAME LOCALS DHIRE
Pleasereferenceattachedjustificationsheet
‘ThispagetobecompletedbyEmployer eo aEmployerInitials
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5.5 PriceProposal
ee eeePp GOVERNMENTOFTHEDISTRICTOFCOLUMBIA —REVISED EMPLOYMENT PLAN
C,JUSTIFICATIONSHEET:PleaseprovideadetailedexplanationofwhytheEmployerwillnothaveanynewhiresontheproject.
GCS-SIGAListheDesign-Builderandwillnotself-performanyclassifiableworkontheproject,nordoweanticipateanynewhiresforthisproject.EachofoursubcontractorswillcompleteEmploymentPlansasrequired.
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DESIGN-BUILOSERVICESFORBARNARDELEMENTARYSCHOOLCLASSROOM| PRICEPROPOSAL
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GOVERNMENTOFTHEDISTRICTOFCOLUMBIA —REVISEDEMPLOYMENT PLAN
D. EMPLOYMENT PROJECTIONS.
1.__ Provideatimetableoutliningthetotalhoursworkedbytradeoverthelifeoftheprojectorcontractandanassociatedhiringschedule.
GCS-SIGALwillprovidea timetableoutliningthetotalhoursworkedbytradesoverthelifeoftheprojectand/orcontract.Inaddition,anassociatehiringschedulewillbeprovideduponprojectaward.
Mt. Providedescriptionsoftheskillrequirementsbyjobtitleorposition,includingindustry-recognizedcertificationsrequiredforthedifferentpositions.
GCS-SIGAListheDesign-Builderandwillnotself-performanyclassifiableworkontheproject.Theprojectisnotdesignedyet,assuchtradehourscannotbeidentifiedatthisstage.EachofoursubcontractorswillcompleteEmploymentPlanswithDOES,as,required.Inaddition,wewillincludelanguageinoursubcontractagreementsclearlyidentifyingtheworkforcerequirements,andprovidetrainingandoffercomplianceconsultingservicesasneeded.
Ml, ProvideastrategytofillthehoursrequiredtobeworkedbyDistrictresidents,includinga‘componentoncommunicatingtheserequirementstocontractorsandsubcontractorsanda‘componentonpotentialcommunityoutreachpartnershipswiththeUniversityoftheDistrictofColumbia,theUniversityoftheDistrictofColumbiaCommunityCollege,theDepartmentof Employment Services,JointlyFunded ApprenticeshipPrograms,the Districtof Columbia
WorkforceIntermediary,orothergovernment-approved,community-basedjobtraining
GCS-SIGAL will coordinateawarded subcontractor'scollaborationwithDOES in
‘identifyingtheresourcesand thecommunity outreach partnersneeded tomeet the
new hirerequirement.Eachof our subcontractorswillcomplete Employment Planswith DOES, as
required.Inaddition,wewillincludelanguageinoursubcontractagreementsclearlyidentifyingtheworkforcerequirements,andprovidetrainingandoffercomplianceconsultingservicesasneeded.
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as aie= CcovenunaenoFnaSTRICTOFCOMIMEIA =REVISED EMPLOYMENT PLAN
D. EMPLOYMENT PROJECTIONS (Continued)
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A remediationstrategytoameliorateanyproblemsassociatedwithmeetingtheseworkedhourspercentagerequirements,includinganyproblemsencounteredwithcontractorsandsubcontractors.
GCS-SIGALwillcoordinatewithDOESinidentifyingtheresourcesandthecommunityoutreachpartnersneededtomeetthenewhirerequirement.Inaddition,wewillincludelanguageinoursubcontractagreementsclearlyidentifyingtheworkforcerequirements,andprovidetrainingandoffercomplianceconsultingservicesasneededforsubcontractorshavingdifficultymeetingtherequirement.
‘Thedesignationofaseniorofficialfromthegeneralcontractorwhowillberesponsibleforimplementingthehoursworkedpercentagesandreportingrequirements.
GCS-SIGALhasdesignated,DanWaldo,VicePresident,toimplementthehiringandreportingrequirements.
ProvidedescriptionsofthehealthandretirementbenefitsthatwillbeprovidedtoDistrictresidentsworkingontheprojectorcontract.
GCS-SIGAListheDesign-Builderandwillnotself-performanyclassifiableworkontheproject.BachsubcontractorwillcompleteEmploymentPlansasrequiredandwilloutlinebenefits.
ProvideastrategytoensurethatDistrictresidentswhoworkontheprojectorcontractreceiveongoingemploymentandtrainingopportunitiesaftertheycompleteworkonthejobforwhichtheywereinitiallyhiredandareviewofpastpracticesincontinuingtoemployDistrictresidentsfromoneprojectorcontracttothenext.
GCS-SIGAL will coordinatewith DOES inidentifyingtheresourcesand thecommunity
outreachpartnersneeded tofacilitateongoingemployment and trainingopportunitiesfor
DistrictResidentswhoworkontheproject.
‘ThispagetobecompletedbyEmployer so‘EmployerInitials
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GOVERNMENTOFTHEDISTRICTOFCOLUMBIA —REVISEDEMPLOYMENT PLAN
EMPLOYMENT PROJECTIONS (continued)
ProvideastrategytohiregraduatesofDistrictofColumbiaPublicSchools,DistrictofColumbiaPublicCharterSchools,community-basedjobtrainingproviders,andhard-to-employresidents.
GCS-SIGALwillworkwithDCPS,DCPublicCharterSchools,community-basedjobtrainingproviders,andentitiesfacilitatinghard-to-employresidentsreenteringtheworkforcetofillnewhirepositions.Wearealong-timecollaboratorwiththeDCStudentsConstruction‘TradesFoundationandhavefacilitatedtheplacementofseveralDCresidentsatsubcontracttradepartnercompanies.
PleasedisclosepastcompliancewiththeFirstSourceEmploymentAgreementActof1984ortheWorkforceIntermediaryEstablishmentandReformofFirstSourceAmendmentActof2011andtheDavis-BaconAct,whereapplicable,andthebidderorofferor’sgeneralDistrict-residenthiringpracticesonprojectsorcontractscompletedwithinthelasttwo(2)years.
‘GCS-SIGAListheGeneralContractorandwillnotself-performanyclassifiableworkontheproject.EachofoursubcontractorswillcompleteEmploymentPlansasrequired.Foroveradecade,wehaveatrackrecordofmeetingorexceedingworkforceparticipationonourprojects,andcollaboratecloselywithDOEStoensureweremaincompliantinourhiringPractices.
PleasenotethatEMPLOYERSonconstructionprojectsmustsubmitweeklycertifiedpayrollsfromallsubcontractorsatanytierworkingontheprojectorcontract,aswellasmakesuchpayrollandpersonnelrecordsavailableuponrequestatjobsitestothecontractingDistrictofColumbiaagency.
GCS-SIGALacknowledgesthatCertifiedPayrollswillberequiredandarefamiliarwiththedocumentationandreportingrequirementswiththeDistrictofColumbia.
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7DESIGN-BUILDSERVICESFORBARNARDELEMENTARYSCHOOLCLASSROOM|PRICEPROPOSAL
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a ee— —— GOVERNMENTOFTHEDISTRICTOFCOLUMBIA —REVISEDEMPLOYMENT PLAN
Onceapproved,thisrevisedemploymentplanshallnotbeamendedexceptwiththeapprovalofDepartmentofEmploymentServices.
ByaS 10/13/23
EMPLOYERSeniorOfficial(Print) Date
aA
EMPLOYERSeniorOfficial(Signature)
GCS, IncDBA GCS-SIGAL
‘NameofCompany
1140 ThirdSt NE Suite320
Washington, DC 20002
Address
202.944.6600
Telephone
goliver@gcs-sigal.com
Email
9,baht «&Dawe!Lo Qla7/2ySe
DESIGN-BUILOSERVICESFORBARNARDELEMENTARYSCHOOLCLASSROOM|PRICEPROPOSAL a:
Exhibit W - Concept Design, Schematic Design, Design Development Milestone
Requirements
Concept Design, Schematic Design, Design Development Milestone Requirements, as
referenced per Section 2
Concept Design Deliverables. As referenced in Section 2.2.1.3, the Design-Builder shall be
required to deliver the following as part of the Concept Design submission to the Department:
CONCEPT DESIGN DELIVERABLES: Use this checklist as a coversheet for
the submission from the Design-Builder
Historic resources survey and Historic Planning Office coordination for Archeology
Requirements.
A minimum of three (3) conceptual floor plans and site plans incorporating the
requirements of the Educational Specifications and site plan showing proposed
location the new building addition and stormwater retention areas
Hazardous materials survey of affected spaces. It is understood that the Design -
Builder and/or its design component shall be required to engage the services of
industrial hygienist that is acceptable to the Department to perform such survey.
Education specifications update and verification; and an overall Plan -to-Program
comparison.
Summary of agency review meetings as needed, including but not limited to: Office
of Planning (“OP”), Commission of Fine Arts (“CFA”), Historic Preservation Office
(“HPO”), and National Capital Planning Commission (“NCPC”) , Department of
Energy and Environment (DOEE) District Department of Transportation ,
Department of Buildings
Zoning Analysis.
Cost Estimate for each concept option with Subcontractor input on major trades.
Value Engineering analysis and detailed recommendation for Project savings (even
if the Project is not over budget).
Energy Use Intensity Report that includes all recommended strategies applicable to
achieving all required DC energy codes
Quality Control Plan. Initial plan, at a minimum, should include introduction to the
design-build team along with org. chart showing hierarchal arrangement and
duties/responsibilities, a focus on the design phase QC efforts detailing ongoing,
regular inter disciplinary coordination, and affirmation of DGS QC Master Program.
Existing conditions civil survey.
Schematic Design Deliverables. As referenced in Section 2.2.2.1, the Design-Builder shall be
required to undertake the following tasks during this phase:
a. Further develop plans and incorporate design changes.
b. Prepare necessary presentation materials (renderings) to communicate design and obtain
approval of design direction.
c. Participate in meetings with DCPS Staff.
d. Conduct DOEE, DOB, DDOT and DC Water Preliminary Design Review meetings as
needed.
e. Engage in no fewer than three (3) community feedback sessions during this phase.
f. Coordination and of identification of Public Art locations that will be constructed and
installed as part of the construction phases.
g. Continued coordination with Public Utility Companies: PEPCO and Washington Gas, as
well as Verizon, should be conducted this shall include submitted load letters for new or
upgraded services.
h. Continued coordination with HPO and CFA.
i. Report and schedule the process for obtaining any zoning approvals, if necessary.
j. Identification of long lead materials and creation of bid packages to allow early release of
materials if required by the Project Schedule.
k. The schematic design submittal shall generally follow the deliverables:
The Design Builder shall be required to deliver the following as part of the Schematic Design
submission to the Department:
SCHEMATIC DESIGN DELIVERABLES: Use this checklist as a coversheet for
the submission from the Design-Builder
Digital site and floor plans (including adjacencies, room locations, site planning,
stormwater management);
Preliminary building elevations and sections;
Preliminary selection of building materials;
Conceptual renderings produced for approval of design direction;
Plan-to-Program comparison;
Preliminary LEED Scorecards (if required);
Design narrative;
A preliminary description of proposed building system upgrades (i.e. HVAC, roofs,
windows, kitchen equipment, low voltage/IT/AV etc.). With regard to any proposed
building system upgrade, the package shall include a narrative description of the
proposed system and an estimated line item cost;
Cost estimate with Subcontractor input on major trades;
Project savings (even if the project is not over budget);
Preliminary furniture design;
3D rendering images as needed, include (4) four at a minimum;
Energy Use Intensity Report that includes all recommended strategies applicable to
achieving all DC required energy codes
;
Quality Control Plan. Expanded plan reflecting design decisions that have been made
and establishing of document control, change tracking and management procedures.
Include summary of potential public space improvements per DDOT public space
standards or as needed for each concept.
Summary of agency review meetings as needed, including but not limited to: Office of
Planning (“OP”), Commission of Fine Arts (“CFA”), Historic Preservation Office
(“HPO”), and National Capital Planning Commission (“NCPC”), Department of
Energy and Environment (DOEE) District Department of Transportation, Department
of Buildings
Design Development Deliverables. As referenced in Section 2.2.2.4, the Design-Builder shall
be required to undertake the following tasks during this phase:
a. Detailed and dimensioned plans, wall sections, building section, and schedules;
b. Draft specifications for materials, systems, equipment;
c. Complete code compliance analysis and drawing;
d. Space-by-space equipment layouts for key spaces. As part of the design development
phase, the Design-Builder and/or the Design-Builder’s architect and any design consultants
shall confer with representatives from DCPS and the Department regarding these layouts
to confirm that they are acceptable to DCPS;
e. A final lay-out for FF&E;
f. An interior finishes schedule;
g. Preliminary designs for all building system upgrades, including low voltage/AV/IT. With
regard to HVAC systems, the submission should include: (i) a detailed description of the
proposed mechanical systems; (ii) their general layout, including ‘Single -Line Diagrams’
(aka ‘Riser Diagrams’); and (iii) any required load calculations. The HVAC design solution
would also include preliminary layouts of other major components of the HVAC system,
including the type and location of energy recovery units (ERUs), variable air volume
(“VAV”) boxes, condensing units, and any related system appurtenances;
h. Updated LEED scorecard;
i. Present the design to CFA,OP, HPO, and other regulatory agencies as required;
j. Register the project with the U.S. Green Building Council (“USGBC”) to obtain LEED
certification and pay all registration fees;
k. Participate in SIT Meetings, and community meetings as required by DGS/DCPS;
l. Coordinate with the DC HPO and other agencies, commissions, groups, etc. as required to
assess and determine historic and/or archeological significance and requirements. Att end
meetings and hearings if necessary;
m. Respond in writing to all DCPS comments on plans;
n. Prepare a presentation and provide a minimum of three (3) presentation boards for each
community meeting and present/display onsite. Presentation boards shall be in full color
and include at least four (4) 3-D renderings; Presentations shall also include a digital slide
presentation;
o. Coordinate final utility plans as required;
p. Act as scribe for all design-related meetings. Distribute meeting minutes to all attendees;
q. Baseline Schedule bi-weekly update in the format set forth in the RFP; and
r. Prepare and submit one (1) electronic copy in PDF of Design Development Documents
including detailed specifications, Cost Estimate and schedule to the District staff for review
and approval (60% plan review). Components to include, but are not limited to:
The Design Builder shall be required to deliver the following as part of the Schematic Design
submission to the Department:
DESIGN DEVELOPMNET DELIVERABLES: Use this checklist as a
coversheet for the submission from the Design-Builder
Site plans, paving layouts, traffic circulation, lighting, signage and utilities
Floor plans, Structural, Civil, Architectural, MEP, Fire Protection and landscaping
Exterior elevations, rendering and color palette
Building sections and façade details
Interior elevations, casework and millwork elevations as required
Playground equipment, if applicable
Stormwater management
Food service or other equipment as required
LEED Information as appropriate
Final Draft of the “Percent for Art” Public Art Package to be used as the scope for
the Artists’ RFP
Cost Estimate
Value Engineering Analysis and Detailed Recommendation for project savings (even
if the Project is not over budget)
Quality Control Plan. Plan should be customized to the project and meet the
requirements stipulated in Section 2.8. Project specific information must be
included to produce testing & inspection log, definable features of work [DFOW]
tracker, mock-up and submittal schedules. Appendices should include
forms/templates proposed for use [ex. wall-ceiling close-in] by GC to ensure
conforming construction.
Maintenance and Operations Plan
Submittal Registry
Final design and specifications, with minimum of two options for basis-of-design
for each, of the FF&E for GMP pricing
Calculation of embodied carbon emitted from the production, transportation, and
installation of main structural materials including concrete, masonry, and structural
steel for the new addition
As part of the Design Development submission the Design -Builder shall submit a Maintenance
and Operations Plan, which, at a minimum, shall include the following:
i. Standard Operating Procedures (SOP) for all building systems, including, but not limited
to, electrical, mechanical, roof, green roof, geothermal, solar, plumbing, security, outdoor
fields, irrigation, landscaping and lighting;
ii. List of equipment that must be kept on-site to maintain all building systems;
iii. List of chemicals that must be kept on -site to maintain all building systems, including
storage requirements;
iv. Certifications and licenses either required or recommended to maintain all building
systems;
v. Confined space procedures and personal protective equipment that must be used;
vi. Permits and regular inspections that are required to operate the equipment;
vii. List of hardware, software and software licenses that must be purchased and maintained;
viii. Recurring trainings on building systems and safety that are necessary to maintain the
building; and
ix. The estimated initial and monthly costs for the successful maintenance and operations of
the facility.
Exhibit X Campaign Finance Reform Act Self-Certification Form
tictaatt
BUILD= x ok zt
‘MAINTAIN OST
SUSTAIN feed
CONTRACTORSELF-CERTIFICATION
BusinessName* : GCS, Inc TaxID*; 52-1488921
BusinessMailingAddress* : 1140 3rdSt NE, Suite320
SelectState/Region:Washington,DC PostalCode:__20002
Listthename and titleof theindividualcompletingtheform onbehalfof thebusiness.
BusinessTitle*;SeniorVicePresident
Name *: Gabriel Oliver
Email*; g0liver@gcs-sigal.com
D.C.Law 22-250,CampaignFinanceReform ntActof201
,0V)
SinceNovember9,2022,hasthebusinessentityoranyofits Principalsmadeapoliticalcontr toanyof
thefollowing:(i)theMayor,(ii)anycandidateforMayor,(iii)anypoliticalcommitteeaffiliatedwiththeMayor
oracandidateforMayor,or(iv)anyconstituent-serviceprogramaffiliatedwiththeMayor?[yesfmo[]
Ifyes,pleaseprovidethefollowinginformation(foreachcontribution):
Dateofcontribution:
Amountofcontribution:
Recipientofcontribution:
DidthebusinessentityholdanyDistrictcontractsatthetimethecontributionwasmadeorwithinone(1)yearpriortothedatethecontributionwasmade?Ifyes,pleaseprovideawarddateanddurationofthecontract(s)
SinceNovember9,2022,hasthebusinessentityoranyofitsPrincipalsmadeapoliticalcontributiontoanyofthefollowing:(i)theAttomeyGeneral,(ii)anycandidateforAttorneyGeneral,or(iii)anypoliticalcommitteeaffiliatedwiththeAttorneyGeneraloracandidateforAttomeyGeneral?[yes{no]]
Ifyes,providethefollowinginformation(foreachcontribution):
Dateofcontribution:
Amountofcontribution:
Recipientofcontribution:
DidthebusinessentityholdanyDistrictcontractsatthetimethecontributionwasmadeorwithinone(1)yearpriortothedatethecontributionwasmade?Ifyes,pleaseprovideawarddateanddurationofthecontract(s).
'v004/09.12.2024
anemaine ke fictaak
ES)ANTAN bane‘SUSTAIN a
SinceNovember9,2022,hasthebusinessentityoranyofitsPrincipalsmadeapoliticalcontributiontoanyofthefollowing:(i)anyCouncilmember,(ii)anycandidateforCouncilmember,(iii)anypoliticalcommitteeaffiliatedwithaCouncilmemberoracandidateforCouncilmember,or(iv)anyconstituent-serviceprogramaffiliatedwithaCouncilmember?[yes/no]]
Ifyes,providethefollowinginformation(foreachcontribution):
Dateofcontribution:
Amountofcontribution:
Recipientofcontribution:
DidthebusinessentityholdanyDistrictcontractsatthetimethecontributionwasmadeorwithinone(1)yearpriortothedatethecontributionwasmade?Ifyes,pleaseprovideawarddateanddurationofthecontract(s).
PriortothedateofthisCertification,hasthebusinessentitybeendeterminedtobeinviolationofD.C.Official
Code§ 1-1163.34a?[yed/no]|
Ifyes,pleaseexplainincludinganyresolution.
IsthebusinessentitycurrentlyinviolationofD.C.OfficialCode § 1-1163.34a?[yes/no]}
Ifyes,pleaseexplainincludinganyresolution.
DoesthebusinessentitycertifythatitwillnotbeinviolationofD.C.OfficialCode§ 1-1163.34a?|[¥es}no]
“Principal”—anyseniorofficerofabusinessentity,includinganownerorco-owner,president,chiefexecutiveofficer,chiefoperatingofficer,chieffinancialofficer,treasurer,member,partner,orsimilarpositionwhicheithersetsorisauthorizedtosetorotherwiseinfluencestheoverallstrategyofthebusinessentity.A deanofan‘educationalinstitutionisnota“principal”withinthemeaningofthisdefinition.Apersonwhoseonlypositionatthebusinessentityisasaboardmemberisnota“principal”withinthemeaningofthisdefinition.
Providethenamesandtitlesofallthecompanyprincipals(useadditionalsheetsifrequired).
1,MichaelSigal,President
2.DanielWaldo,SeniorVicePresident 3.GabrielOliver,SeniorVicePresident
Whoelsewillmodifythiscertificationforthebusiness?
Modifier1
'V004/09.12.2024
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Modifier2:
Checktocertifythattheinformationisaccurateandcomplete.* a
Checktoacknowledgethatthebusinessmustalwayskeeptheserecordsupdated*
Checktocertifythatthebusinessentitycurrentlyisnotandwillnotbeinviolationofthe
‘CampaignFinanceReformAmendmentActof2018*
On behalfoftheContractor: 4
GabrielOliver AAW
Name& Signature
‘Sworntothisbeforemethis3|_dayof_ 0chvi
Notarypublic
2024
&
Ww.3}26
Date
(3)-2S
MyCommissionExpires
OE: :
‘vo04/09.12.2024