Proposed Contact with Flowbird America, Inc. to Contract No. DCKA-2025-C-0041

MURIELBOWSERMAYOR
June 13,2025
Honorable PhilMendelson
Chairman
Council of theDistrictof Columbia
John A. Wilson Building
1350PennsylvaniaAvenue,NW, Suite504
Washington,DC 20004
Dear Chairman Mendelson:
Pursuant to section451 of the Districtof Columbia Home Rule Act (D.C. OfficialCode § 1-
204.51)andsection202ofthe ProcurementPracticesReformActof2010(D.C.OfficialCode§
2-352.02),enclosedforconsiderationand approvalby theCouncilof the Districtof Columbia is
proposed definitiveContractNo. DCKA-2025-C-0041 with Flowbird America, Inc.,(Flowbird)
inthenot-to-exceedamount of $7,500,000.The contract’speriodof performanceisfrom January
31,2025, throughJanuary30,2026.
Undertheproposedcontract,Flowbirdshallprovideparkingmeterequipmentandservices,includingparkingmetermanagement,maintenance,enhancements,installation,relocation,andremovalservicesforFlowbirdmulti-spacemeterswithintheDistrictofColumbia.
My administrationisavailabletodiscussanyquestionsyoumayhaveregardingtheproposedcontract.Inordertofacilitatearesponsetoanyquestionsyoumayhave,pleasehaveyourstaffcontactMareScott,ChiefOperatingOfficer,OfficeofContractingandProcurement,at(202)724-8759.
Ilook forwardtotheCouncil’sfavorableconsiderationofthis contract.
Sincerely,
MurfelBolWser
1

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement

Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:

COUNCIL CONTRACT SUMMARY
(Letter Contract)

(A) Contract Number: DCKA-2025-C-0041

Proposed Contractor: Flowbird America, Inc. (Flowbird)

Proposed Contractor’s Principals: Benoit Reliquest
Cameron Clayton
Vikas Tiku
Martin Sandstorm

Contract Amount: Not-to-Exceed (NTE) $7,500,000

Unit and Method of Compensation: Fixed Unit Prices

Term of Contract: January 31, 2025, through January 30, 2026

Type of Contract: Indefinite Delivery/Indefinite Quantity

Source Selection Method: Cooperative Procurement Agreement

(B) For a contract containing option periods, the contract amount for the base period and for each
option period. If the contract amount for one or more of the option periods differs from the
amount for the base period, provide an explanation of the reason for the difference:

Base Period Amount: NTE $7,500,000

Option Period 1 Amount: NTE $7,500,000
Explanation of difference from base period (if applicable): Not Applicable

Option Period 2 Amount: NTE $7,500,000
Explanation of difference from base period (if applicable): Not Applicable

2

Option Period 3 Amount: NTE $7,500,000
Explanation of difference from base period (if applicable): Not Applicable

Option Period 4 Amount: NTE $7,500,000
Explanation of difference from base period (if applicable): Not Applicable

(C) The date on which the letter contract or emergency contract was executed:

January 31, 2025

(D) The number of times the letter contract or emergency contract has been extended:

Modification 1 was issued on April 11, 2025, to extend the letter contract from May 1, 2025, through
July 30, 2025.

(E) The value of the goods and services provided to date under the letter contract or emergency
contract, including under each extension of the letter contract or emergency contract:

NTE $999,999

(F) A description of any other contracts the proposed contractor is currently seeking or holds with
the District.:

None

(G) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:

The contractor shall provide parking meter equipment and services, including parking meter
management, maintenance, enhancements, installation, relocation, and removal services for Flowbird
multi-space parking meters within the District of Columbia (the required services).

(H) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:

The District of Columbia utilized a cooperative purchase agreement to procure the goods and services
in accordance with D.C. Official Code § 2-354.11. OMNIA Partners, Public Sector, Inc. (OMNIA)
published Request For Proposals 24-S835 on June 4, 2024, using full and open competition. The
solicitation required firms to provide a complete line of parking meters, meter accessories, and related
equipment and services for state, local governments, and other institutions. OMNIA determined
Flowbird to be one of the highest-ranking offerors and awarded Contract Number 158971 to
Flowbird. The District solicited pricing for the required services from Flowbird, and Flowbird
submitted an acceptable proposal.

(I) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or voluntary
3

corrective action by the District. Include the identity of the protestor, the grounds alleged in the
protest, and any deficiencies identified by the District as a result of the protest:

None

(J) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private sector
contracts with requirements similar to those of the proposed contract:

Flowbird has successfully performed the same or similar services in the private and public sectors.
The contractor has provided the same or similar services for the District for many years and
consistently receives positive performance ratings.

(K) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended, D.C.
Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting plan
meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:

No subcontracting plan was required for this contract.

(L) Performance standards and the expected outcome of the proposed contract:

At the direction of the District Department of Transportation contract administrator, Flowbird will
perform the required services in accordance with the terms of the contract.

(M) The amount and date of any expenditure of funds by the District pursuant to the contract prior
to its submission to the Council for approval:

The District entered into a letter contract on January 31, 2025, in the NTE amount of $999,999.

(N) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:

The Agency Fiscal Officer certified that the contract funding is consistent with the applicable
financial plan and budget.

(O) A certification that the proposed contractor has been determined not to violate section 334a of
the Board of Ethics and Government Accountability Establishment and Comprehensive Ethics
Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and (2) A certification from
the proposed contractor that it currently is not and will not be in violation of section 334a of the
Board of Ethics and Government Accountability Establishment and Comprehensive Ethics
Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a:

4

The Contractor is not in violation of D.C. Official Code § 1-1163.34a per the bidder/offeror
certification form and the certification statement dated April 4, 2025.

(P) A certification that the contract is legally sufficient, including whether the proposed contractor
has any pending legal claims against the District:

The Office of the Attorney General has reviewed and approved the proposed contract for legal
sufficiency. The proposed contractor has no pending legal claims against the District.

(Q) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District; or
(2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):

Flowbird is current with its District taxes per the Clean Hands certification.

(R) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:

Flowbird is current with its federal taxes per the System for Award Management validation.

(S) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise Development
and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:

The awardee is not a certified business enterprise.

(T) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:

None

(U) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:

The contractor is not debarred or an excluded party on the District or federal listings.

(V) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization contracts):

Determination and Findings for Cooperative Purchase Agreement
Determination and Findings for Price Reasonableness
Determination and Findings for Contractor Responsibility
5

(W) Where the contract, and any amendments or modifications, if executed, will be made available
online:

OCP.DC.GOV

(X) Where the original solicitation, and any amendments or modifications, will be made available
online:

Not Applicable
1101 4th Street, SW
Washington, DC 20024
Date of Notice: June 5, 2025 L0014246291Notice Number:
FEIN: **-***8174
Case ID: 18631021

Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
FLOWBIRD AMERICA INC
40 TWOSOME DR STE 7
MOORESTOWN NJ 08057-1369

Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

COPY
250 M Street, S.E., Washington, DC 20003 Telephone: (202) 671-2300
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINANCIAL OFFICER

Government Services Cluster

FINANCIAL PLAN AND BUDGET CERTIFICATION

Contract No.: DCKA-2025-C-0041
Contract Name: Parking Meter Asset Management Services and Equipment

Contractor: Flowbird America Inc.
Contract Ceiling Amount: $7,500,000.00

Current Available Amount: $2,573,244.69
Contract Period of Service: 1/31/2025 – 1/30/2026

Organization Code: KA0
PASS Requisition Number: RK300956, RK300959
DIFS Project Number: 100482
==============================================================================
I, Calvin Skinner, Agency Fiscal Officer, OCFO , hereby certify that $2,573,244.69 is available for
the above referenced contract and that the service is within the appropriate budget authority for
the agency for FY 2025 and is consistent with the applicable approved financial plan and budget.
Future orders above the available funding are contingent upon the identification of additional
funding.

____________________________________ _________________
Calvin Skinner Date
Agency Fiscal Officer, OCFO
06/05/25

400 6th Street, NW, Suite 79100, Washington, DC 20001 (202) 727-3400 Fax (202) 347-8922

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General

ATTORNEY GENERAL
BRIAN L. SCHWALB

Commercial Division

MEMORANDUM

TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs

FROM: Robert Schildkraut
Section Chief
Government Contracts Section

DATE: June 6, 2025
SUBJECT: Approval of a Definitized Contract Over One Million Dollar
Contractor: Flowbird America Inc.
Under Cooperative Agreement OMNIA No. 158971
Contract No.: DCKA-2025-C-0041
Contract Minimum Amount $100,000.00
Contract Maximum Amount $7,500,000.00
--------------------------------------------------------------------------------------------------------------------

This is to Certify that this Office has reviewed the above-referenced Contract and that we have
found it to be legally sufficient. If you have any questions in this regard, please do not hesitate to
call me at 724-4018.

______________________________
Robert Schildkraut

AMENDME
NT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
DCKA-2025-C-0041 1 1
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M01 to Letter Contract See block 16C
Parking Meter Asset
Management Services and
Equipment
6. Issued by: Code 7. Administered by (If other t han line 6)
District Department of Transportation
Office of Contracting and Procurement
250 M Street SE, 7th Floor
Washington, DC 20003
8. Name and Address of Contractor (No. street, city, county, state and zip code) 9A. Amendment of Solicitation No.
Flowbi
rd America Inc.
40 Twosome Drive, Suite 7
Moorestown, NJ 08057
9B. Dated (Se e Item 11)
X 10A. Modification of Contractor/Order No.
DCKA-2025-C-0041
10B. Dated
January 31, 2025 Code Facility
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning __________ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required):
13. THIS ITEM APPLIES ONLY TO MODIFI CATIONS OF CONTRACTORS/ORDERS,
IT
MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority):
The changes
set forth in Item 14 are made in the contract/order no. in item 10A.
B. T h e a b o v e n u m b e r e d c o n t r a c t / o r d e r i s modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth
in item 14, pursuant to the authority of:
X C. This supplemental agreeme nt is entered into pursuant to authority of: 27 DCMR, Chapter 36, Section 3601.2(c)
D. Other (Specify type of modification and authority)
27 DCMR 3
601.3(c) Exercise of an Option
E. IMPORTANT: Contractor is not is required to sign this document and return _1_ copies to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Sect ion headings, including solicitation/contract subject matter where feasible.)
The
purpose of this modification is to extend the term of the letter contract from May 1, 2025, through July 30, 2025, at no
additional cost.
Except as provided herein, all terms and conditions of the document referenced in item (9A or 10A) remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Louis
Brown
Deputy Chief Contracting Officer
15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed
(Signature) (S
ignature of Contracting Officer)

04/11/202504/11/2025
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF TRANSPORTATION
Benoit Reliquet, President
Flowbird America Inc.
40 Twosome Drive
Moorestown, NJ 08057

Subject: Letter Contract
Parking Meters, Software, Systems and Related Products and Services
Contract No. DCKA-2025-C-0041
Dear Mr. Reliquet:

This is a letter contract between the Government of the District of Columbia (“District”) and
Flowbird America Inc. (“Flowbird” or “Contractor”) wherein Contractor agrees to perform the
above-captioned services in accordance with those documents incorporated herein.

The District intends to definitize this letter contract within ninety (90) days of the date this letter
contract is signed by the Contracting Officer. If the District and the Contractor agree in writing
to the terms of a definitive contract within 90 days, this letter contract shall merge with the
definitive contract upon such agreement. If the District does not definitize this letter contract
within 90 days of the date of award of this letter contract or any extensions thereof, this letter
contract shall expire. Award of this letter contract and the definitive contract shall be
contingent on the availability of appropriated funds.

The District will pay the Contractor for the services performed under this letter contract in an
amount not-to-exceed (“NTE”) $999,999.00. In no event shall the amount paid under this letter
contract, or any extensions thereof, exceed $999,999.00, which is 50% of the estimated
contract NTE of the proposed definitive contract. If the District and the Contractor agree in
writing to a definitive contract, the District will pay the Contractor for the services performed
during the duration of the definitive contract an amount not to exceed $2,000,000 for the
twelve-month period of the proposed definitive contract. The proposed definitive contract will
require the prior approval of the Council of the District of Columbia (“Council”).
The Contractor shall perform under this letter contract pursuant to the terms and conditions
outlined in the below attachment. The following attachment is incorporated in full-text and
made part of this letter contract:

Attachment 1: Contract DCKA-2025-C-0041

District Department of Transportation | 250 M Street, SE, Suite 700, Washington, DC 20003 | 202.671-2270 | ddot.dc.gov

Letter Contract
Parking Meters, Software, Systems and Related Products and Services
Contract No. DCKA-2025-C-0041
Page 2 of 2

Schedule for Definitization
Council package submission to Council: 03/01/2025
Award of the definitive contract: 05/01/2025
Signatures:

Date
Flowbird America, Inc.

Louis Brown Date
Contracting Officer
01/31/2025

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

GOVERNMENT OF THE DISTRICT OF COLUMBIA

DEPARTMENT OF TRANSPORTATION

ASSET MANAGEMENT

`

SOLICITATION:
INVITATION FOR BIDS

LOCALLY FUNDED PROJECT

DCKA-2025-C-0041

PROJECT:PARKING METER SERVICES & EQUIPMENT, FLOWBIRD AMERICA

Solicitation Published Date: August 8, 2024
Contracting Officer: Louis Brown and Louis.brown@dc.gov
Contract Specialist: Joseph Honeywell and Joseph.Honeywell@dc.gov

Response Date Via Amendment: (Insert Date)
Bod Closing/Due Date: (Insert Date and time)
Public Bid Reading: (Insert Date and time)

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

SECTION B: CONTRACT TYPE AND PRICE/COST
B.1 SUMMARY
The District of Columbia Office of Contracting and Procurement (“OCP”), on behalf of the
District Department of Transportation (“DDOT” or “Department”), and FLOWBIRD America,
Inc. (“Contractor”) as the contractor to perform asset management services to manage,
maintain, install, and preserve specific parking meter assets within the District and to
provide equipment, warranty, Network Connectivity Services, data exchange related to
repair, productivity, and revenue/cost manage ment for FLOWBIRD Meters within the
District of Columbia. (the “Project”) in accordance with the Contract Documents, as defined
herein.
B.2 INDEFINITE DELIVERY-INDEFINITE QUANTITY (IDIQ) CONTRACT
In accordance with 27 DCMR Chapter 2416 the contract(s) (“the Contract”) awarded under
this Solicitation shall be a fixed price contract based on fixed unit prices, with a not -to-
exceed amount (ceiling) indefinite-delivery indefinite quantity
1. Delivery or performance shall be made only as authorized Task Orders issued in
accordance with the Ordering Clause at paragraph B.3 , below. The Contractor
shall furnish to the District, when and if ordered , as specified in the Price
Schedule up to and including the maximum quantity of $7,500,000.00. The
District will order at least the minimum quantity of $100,000.00. There is no limit
on the number of task orders that may be issued. The District may issue task
orders requiring delivery to multiple destinations or performance at multiple
locations.
2. Any order issued during the effective period of this contract and not completed
within that period shall be completed by the Contractor within the time
specified in the task order. The contract shall govern the Contractor's and
District’s rights and obliga tions with respect to that task order to the same
extend as if the task order were completed during the contract’s effective
period.

B.3 ORDERING CLAUSE
A. The District will order the services to be furnished under the Contract
by issuance of Task Orders by the CO. Such orders must be issued during the
term of the Contract.
B. All Task Orders are subject to the terms and conditions of the
Contract. In the event of a conflict between a Task Order and the Contract,
the Contract shall control.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

B.4 NOTICE OF SUBCONTRACTING REQUIREMENTS
For contracts in excess of $250,000, at least 35% of the dollar volume of the Contract shall
be subcontracted in accordance with Section H.9.A.1. Bids responding to this IFB shall be
deemed nonresponsive and shall be rejected if the bidder fails to submit a subcontracting
plan that is required by law.
The Subcontracting Plan form is available at:
https://dslbd.dc.gov/sites/default/files/dc/sites/dslbd/SBE_Subcontracting_Plan_Revised
_11_21_14.doc.
B.5 PRICE SCHEDULE
Note to bidders: The price schedule is attached at Section J.10. The price schedule of the
selected awardee will be included here in the executed contract.
B.6 RESERVED
B.7 SCOPE OF PAYMENT
In accordance with Standard Specifications Section 109.02:
A. The Contractor shall receive and accept compensation in accordance with the Price
Schedule as full payment for furnishing all materials and for performing all of the Work
in a complete and satisfactory manner including all labor, Plant, as defined herein, and
incidentals needed, and for all risk, loss, damage or expense of whatever nature arising
from the Work and its prosecution, subject to the terms of the Contract.
B. If work under one Contract Line Item (“CLIN”) includes compensation for any work or
material accessory to that CLIN, the amount of such work or material will not be
measured, nor will payment be made under, any other CLIN.
C. Where two or more Contract Line Item areas overlap either by discrepancy in definition
or by the intricate nature of the work, payment will be made at the lowest Contract
unit price of overlapping Contract Line Items involved.
D. The phrases “Work includes” and “as part of the Work” are sometimes used to clarify
that referenced requirements shall be included as part of the Contract Line Item
involved; no separate or additional payment will be made.
E. The phrase “at Contractor expense” means the Contractor shall meet requirements as
its sole expense with neither liability nor expense to the District.
F. The Contractor may be allowed an Equitable Price Adjustment (EPA) for all CLINs
associated with OMNIA Partners, Public Sector Agreement #158971. The Contractor’s
shall submit the request in writing to the Contracting Officer (CO) outlining the CLINs
and the revise price. In addition, the Contractor shall provide a copy of the
modification/change order, and a letter signed by a OMNIA Partners signatory
approving the change. The changes made under the Source well contract shall not take
effect immediately, and shall only go into effect after the CO issues a modification to

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

the entitled contract approving the EPA. Additionally, the modification shall remain at
the Contract level and shall not impact and/or change pricing within an existing Task
Order, and will only be approved for use in Task Orders issued after the approved
modification.
B.8 NONPROFIT FAIR COMPENSATION ACT OF 2020, D.C. Code § 2-222.01 et seq.
B.8.1 Nonprofit organizations, as defined in the Act, shall include in their rates the
indirect costs incurred in provision of goods or performance of services under this
contract pursuant to the nonprofit organization's unexpired Negotiated Indirect
Cost Rate Agreement (NICRA). If a nonprofit organization does not have an
unexpired NICRA, the nonprofit organization may elect to instead include in its
rates its indirect costs:
(1) As calculated using a de minimis rate of 10% of all direct costs under this contract;
(2) By negotiating a new percentage indirect cost rate with the awarding agency;
(3) As calculated with the same percentage indirect cost rate as the nonprofit
organization negotiated with any District agency within the past 2 years; however,
a nonprofit organization may request to renegotiate indirect costs rates in
accordance with Section B.8.2; or
(4) As calculated with a percentage rate and base amount, determined by a certified
public accountant, as defined in the Act, using the nonprofit organization's audited
financial statements from the immediately preceding fiscal year, pursuant to the
OMB Uniform Guidance, and certified in writing by the certified public accountant.
B.8.2 If this contract is funded by a federal agency, indirect costs shall be consistent with
the requirements for pass-through entities in 2 C.F.R. § 200.331, or any successor
regulations.
B.8.3 The Contractor shall pay its subcontractors which are nonprofit organizations the
same indirect cost rates as the nonprofit organization subcontractors would have
received as a prime contractor.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

SECTION C: DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK
C.1 STATEMENT OF WORK

C.1.1 Scope
Contractor shall be responsible for providing all materials, equipment, and labor necessary
to complete the tasks to the appropriate performance standard including but not limited
to parking meter management, procurement, maintenance, enhancements, installation,
relocation, and removal services for FLOWBIRD Meters within the District of Columbia.
C.1.2 Background
Currently, the DDOT Curbside Management Division manages the District’s parking meter
program, which consists of approximately 16,000 on-street spaces. DDOT has two primary
types of assets in public space, Single-Space Meters and Multi-Space Meters. Meter
utilization varies across the District. The District's parking system provides users multiple
ways to pay parking fees including coins and debit/credit card at the meter and mobile
payment. Recognizing the increase in mobile payment and the cost of maintaining assets,
the District is seeking ways to reduce the ratio of meters to parking spaces.

Mobile phone payment services are not included in this Contract. However, equipment data
streams providing operational policy should be available for mobile payment providers.

Parking enforcement and adjudication is not included as part of the services in this contract.
DDOT is not the responsible agency for parking enforcement or adjudication. However,
equipment data streams providing operational policy and revenue transactions shall be
available to integrate with the Department of Public Works (DPW) which is the primary
agency for enforcing parking. Additionally, the contractor will be asked to develop and
provide equipment data streams with operational policy and revenue transactions for
integration with the Department of Motor Vehicles (DMV), which is the primary agency
for adjudication of parking citations.

The District is an urban environment experiencing very hot and humid summers and cold
winters, with typical temperature ranges of approximately 0 degrees to 110 degrees
Fahrenheit, average daily sunshine of 2,530 hours a year, and the average daily relative
humidity of approximately 60 percent. Equipment should be able to withstand natural
climatic elements, as experienced in a high-density urban environment.

C.2 APPLICABLE DOCUMENTS INCORPORATED BY REFERENCE
The following documents are applicable to this procurement and are hereby
incorporated by this reference, subject to the following: Notwithstanding anything
else herein, application of the referenced documents listed below shall be limited to
the requirements of the Contract; applicable documents may be further defined in a
Task Order. The Contractor shall not be directed to comply with additional obligations
deemed outside of the contract’s requirements, however the Contractor shall adhere

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

and comply with applicable documents citing any Court Orders, and all Federal and
Local laws and regulations:

Title Link
DDOT Standard Specifications for Highways and
Structures
https://ddot.dc.gov/sites/default/fi
les/dc/sites/ddot/publication/attac
hments/DDOT_StandardSpecificati
onsHighwaysStructures_2013.pdf
DDOT Standard Specifications for Highways and
Structures 2020 DDOT Revision
https://ddotwiki.atlassian.net/wiki
/spaces/COM
/pages/2069271070/Standards+
and+Manuals?p
review=/2069271070/22642360
37/2020-
10%20DDOT%20Specifications%20
Revision
%20(1).pdf
DDOT Standard Drawings https://d92016.eos-
intl.net/eLibSQL14_D92016_Docu
ments/396815346-Standard-
Drawings-2015-Full-Doc.pdf
Equal Employment Opportunity Employer
Information Report and Mayor’s Order 85-85
https://ocp.dc.gov/sites/default/fil
es/dc/sites/ocp/publication/attach
ments/EEO_Information_and_May
or%27s_Order_April_2015.pdf
Way to Work Amendment Act of 2024 – Living
Wage Notice
https://ocp.dc.gov/sites/default/file
s/dc/sites/oc
p/publication/attachments/2024%2
0Living%20 Wage%20Notice.pdf
Way to Work Amendment Act of 2024 – Living
Wage Fact Sheet
https://ocp.dc.gov/sites/default/file
s/dc/sites/oc
p/publication/attachments/2024%2
0Living%20
Wage%20Fact%20Sheet%20.pdf
Subcontracting Plan Form http://ocp.dc.gov/node/541462
DOES First Source Employment Program https://does.dc.gov/page/office-of-
first-source-employment-program

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

DDOT Wiki https://ddotwiki.atlassian.net/wiki/
spaces/HOM E/overview
DC Language Access Act of
2004
https://dc.gov/sites/default/files/dc
/sites/apia/pu
blication/attachments/dc_language
_access_act_ of_2004.pdf
DC Language Access Information Portal
https://ohr.dc.gov/page/LAportal/a
bout
District IT Standards
https://octo.dc.gov/page/agency-
support- policies
Driver's Privacy Protection Act
https://www.law.cornell.edu/
uscode/text/18/2721
DC Municipal Regulations
(Title 18 Chapter 24)
https://www.dcregs.dc.gov/Commo
n/DCMR/R
uleList.aspx?ChapterNum=18-
24&ChapterId=2088
Data Management and
Governance Practices
http://www.trb.org/Publications/Bl
urbs/176005. aspx
Framework for Improving
Critical Infrastructure Cybersecurity
https://nvlpubs.nist.gov/nistpubs/C
SWP/NIST. CSWP.04162018.pdf
Standards for Security Categorization of Federal
Information and Information Systems
http://nvlpubs.nist.gov/nistpubs/FF
LOWBIRD/NIST.FIP S.199.pdf
Associated Press Stylebook https://www.apstylebook.com/
DDOT Standards and Manuals https://ddotwiki.atlassian.net/wiki/
spaces/COM
/pages/2069271070/Standards+and
+Manuals
DDOT Design and Engineering Manual https://ddotwiki.atlassian.net/wiki/
download/att
achments/2069271070/DEM-2023-
12_DDOT_DEM%20-%20Copy.pdf
DDOT ParkDC Website https://www.parkdc.com
Web Content Accessibility
Guidelines (WCAG) 2.1 https://www.w3.org/TR/WCAG21/
DDOT Branding Guidelines https://sites.google.com/a/dc.gov/
ddot-branding

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

DOES First Source Employment Program https://does.dc.gov/page/office-of-
first-source- employment-program
DC Water Standard Specifications, 2018 https://www.dcwater.com/sites/de
fault/files/engineering/standard-
specifications.pdf
DDOT Work Zone Temporary Traffic Control
Manual, 2006 https://www.scribd.com/document
/46774124/D DOT-Work-Zone-
Temporary-Traffic-Control- Manual-
2006

C.3 DEFINITIONS
The definitions at Section 101.03 of the Standard Specifications apply to this Contract
except to the extent specifically stated herein.
For the convenience of the bidders, the following definitions from Section 101.03 are
specified below. To the extent that the definitions below modify and supplement Section
101.03, such modified and supplemented definitions supersede the corresponding
definitions at Section 101.03.

Contract – The entire, integrated agreement between the District and the Contractor
for the Project. The Contract is made of the Contract Documents, and supersedes prior
negotiations, representations or agreements.
Contract Documents – The Contract documents consist of the Solicitation sections A -K
(the “Contract Form”), addenda issued prior to execution of the Contract, the price
schedule, performance and payment bonds, specifications, contract drawings, and other
documents listed in this contract form, and modifications issued after execution of
the Contract.
Final Acceptance – The occurrence of all the events and satisfaction of all the conditions
with respect to the Work for completion of all aspects of the Contract as set forth in
Standard Specifications Section 108.09.
Plant – All physical resources, facilities, machinery, equipment, staging, forms, tools,
work and storage space other than provided by the Contract, together with subsidiary
essentials and necessary maintenance for proper construction and acceptable
completion of the Project.
Project – The title of the Contract, and also the entire Work to be completed under the
Contract.
Work – The furnishing of all labor, materials, equipment, and incidentals necessary
or convenient to the successful completion of the Project and the carrying out of the
duties and obligations imposed by the Contract.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

In addition, the following hereby apply to this Contract:
Term Definition
Application
Program
Interface (API)
Specification that describes how information is exchanged between
programs, done in the form of a request for processing and a return of the
necessary data.
Batch A group order of services or equipment.
Business Day A District Business Day is Monday through Saturday, excluding legal
Holidays observed by the District Government.
Business Hours District Business Hours shall consist of the hours of 08:00 AM through 05:00
PM Eastern Time on District Business Days.
Connected
Meter
A parking meter installed in the District that connects to the system via a
network, allowing for electronic payments, automatic failure reporting, and
real-time data transfer to the District’s API and payment platforms.
Contract
Administrator
(CA)
The Contract Administrator is responsible for general administration of the
contract and advising the Contracting Officer as to the Contractor’s
compliance or noncompliance with the contract. The CA has the responsibility
of ensuring the work conforms to the requirements of the contract and
such
other responsibilities and authorities as may be specified in the contract.
Contract Award
Date
The date the Contracting Officer signed the Contract.
Contracting
Officer (CO)
The Contracting Officer is the only person authorized to approve changes in
any of the requirements of this contract. Contracts will be entered into and
signed on behalf of the District only by Contracting Officers.
Contractor Any individual, partnership, firm, or corporation that performs one or more
items of service under the terms of the contract. As used herein, the terms
Contractor and vendor are synonymous.
Curbside Assets Curbside Assets include the DDOT owned parking meters, parking sensors,
curbside parking signs, other DDOT owned curbside signs, and DDOT owned
bike racks. Curbside Assets are also referred to in this contract as “Assets.”

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

Curbside
Management
Management of the public right of way involving the roadway curbside.
Traditionally this has been referred to as the parking lane, but with other
modes of transportation and the competing demand to access the curb,
parking management is now referred to as curbside management.
Data Dictionary A centralized repository of information about data that may include meaning,
relationship, origin, usage, and format.
Days Calendar days, unless otherwise stated.
Demand-based
Pricing
Use of data-driven decision making and technology to set market pricing for
parking or other curb access that achieves 70-85% occupancy. Demand-based
pricing is intended to encourage regular parking turnover in busy commercial
areas, promote the use of transportation modes other than driving, regulate
residential parking in residential zones, and decrease motor vehicle
congestion.
EMV EMV stands for "Europay, Mastercard, and Visa". EMV is a security standard
for storing account information on credit cards. Also known as a “chip credit
card,” this is a more secure alternative to magnetic strips.
Flowbird Meter A parking meter manufactured by Flowbird America Inc
Geographic
Information
System (GIS)
A system designed to capture, store, manipulate, analyze, manage, and
present all types of geographically referenced data using DDOT’s Linear
Reference System and/or the DC Master Address Repository.
FLOWBIRD Meter A parking meter manufactured by FLOWBIRD America, Inc.
Maintenance
Management
System (MMS)
A system that intakes maintenance requests, dispatches work, tracks
resolution, and updates trouble tickets. DDOT’s current MMS is CityWorks.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

Meter Operability The ability of a meter to receive payments, display purchased time, and
display parking rate information and payment instructions correctly and
clearly. For meters that accept coins, operability includes receiving both hard
currency and
electronic payments. For Pay-and-Display stations, the ability to print receipts
is also required. Meter Operability will be assessed via reports from the
Parking Meter Management System (PMMS).
Meter
Space Hours
Designated hours for revenue collection for a parking meter space
Meter-In- Service The District will consider a meter to be "in service" if during any 24-hour
period, or portion thereof, beginning at 12:00 am, the District requires
payment for the use of a metered space and for which the meter has been
installed for that space. Meters taken out -of-service by the District or
pursuant to District authorization are not considered to be Meters-in-Service.
Multi-Space
Meter
A parking meters (generally in kiosk form) that serves more than one (1)
parking space.
Near Real Time Within 15 minutes of update.
Network
Connectivity
Services
Software and licensing agreements that enable two -way communications,
data transmittal, and credit card payments between the District’s meters,
Contractor PMMS, MMS, and other District APIs.
Operability Defined as an asset or software’s ability to continue operating according to all
contractual specifications after receipt by the District. The CA will assess the
Operability of Assets and software using, among other sources, data provided
by the PMMS, field inspections, and customer reports. An asset or software is
inoperable if any part, function, or feature of the asset or software fails to
meet one or more specified requirements in this Contract.
Parking Meter
Management
System (PMMS)
This is the system that the Contractor shall provide to manage the parking
meter assets, report information to the District, ensure operational availability
and perform functions of the scope as applicable. This system should contain
all of the information regarding the parking meters under the contract, their
condition, their performance, and the revenues collected.
Pay-and- Display A type of Multi -Space Meter programming that has the customer purchase
parking that generates a receipt they must display on their dashboard. Parking
enforcement checks the presence and details of the parking meter receipt to
verify if payment has been made and the vehicle’s corresponding parking
permissions.
Pay-by-Plate A type of Multi -Space Meter programming that has customers enter their
license plate to purchase parking time for their specific — that permission is
then communicated to parking enforcement via digital connection that
communicates that license plate’s parking permissions.
Pay-by-Space A type of Multi-Space Meter programming that has customer purchase
parking at a specific dedicated parking space.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

Payment
Card
Industry
Data
Security
Standard
(PCI DSS)
Set of security standards designed to ensure that all companies that accept,
process, store, or transmit credit card information maintain a secure
environment.
Payment
Applicati
on Data
Security
Standard
(PA-DSS)
The global security standard created by the Payment Card Industry Security
Standards Council (PCI SSC)
Personally
Identifiable
Information
(PII)/ Sensitive
Personal
Information
(SPI)
The term “PII/SPI,” as defined in OMB Memorandum M-07-1616 refers to
information that can be used to distinguish or trace an individual’s identity,
either alone or when combined.
Real Time Within 30 seconds of update.
Single-Space
Meter
A parking meter that serves one (1) parking space
Software The Contractor’s software or service web application.
State Of Good
Repair
The condition in which a capital asset (i.e., parking meters) is able to operate
at a full level of performance.
Transportation
Online
Permitting
System (TOPS)
The online system owned and operated by the District Department of
Transportation that enables homeowners, tenants, and businesses to apply
for the specific type of public space occupancy, construction, excavation,
annual or rental permit required for use of the public space within the District
of Columbia.
Trouble Ticket
Intake
The District currently receives all trouble calls regarding parking meters
through the Mayor's Call Center. The District shall provide trouble tickets to
the Contractor on at least a weekly basis.
Useful Life The estimated lifespan of a depreciable physical asset, as opposed to
intangible assets like software. The Useful Life of a physical asset shall be set
at a time beyond which maintenance costs will be so high that replacing it with
a new asset will be more cost-effective.

In addition, these acronyms when used in the solicitation/contract have the following
meaning:
ADA Americans with Disabilities Act

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

API Application Program Interface
CA Contract Administrator
CO Contracting Officer
DC District of Columbia
DCMR District of Columbia Municipal Regulations
DDOT District Department of Transportation
DSS Data Security Standard
FedRAMP Federal Risk and Authorization Management Program
GIS Geographic Information System
IT Information Technology
MMS Maintenance Management System
MSM Muti-Space Meter
NTP Notice to Proceed
OCP Office of Contracting and Procurement
PCI Payment Card Industry
PGTD Parking & Ground Transportation Department
RFID Radio Frequency Identification
SSM Single -Space Meter
SPI Sensitive Personal Information

C.4 DELIVERABLES
In addition to any deliverables required elsewhere in the Contract Documents, as defined
herein, the Contractor shall submit the following deliverables in accordance with the
Contract.

Name Citation Frequency Delivery Method
Parking Meter Management
System
C.5.3 Real Time Electronic
delivery/access
Management Plan C.6.1.1 30 days after NTP Electronic, PDF
Meter Outage Report C.6.2.1.b Weekly Electronic, Excel
Meter Repair Activity Report C.6.2.1.d Weekly Electronic, Excel
Meter Hooding Report C.6.2.1.j Weekly Electronic, Excel
Meter Operational Status
Reconciliation Report
C.6.1.3 Weekly Electronic, Excel
Meter Inventory Report C.6.1.10 30 days after NTP and by
5th day of each month
Electronic, Excel
Batch List of Repairs C.6.2 30 days after NTP Electronic, Excel

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

API Transmittal Report C.5.1,
C.5.10
30 days after NTP Electronic, PDF
Daily Technician Logs C.6.2 Monthly Electronic, Excel
Preventative Maintenance
Logs
C.6.2 Monthly Electronic, Excel
Monthly Reports and
Invoices
C.6.6.1 Monthly by the 10th day of
each month
Electronic, Excel,
PDF
Maintenance Support Plan C.6.1.8 30 days after NTP Electronic, Excel
Data Plan C.5.2 30 days after NTP Electronic, PDF

C.5 GENERAL REQUIREMENTS AND DATA STANDARDS
The Contractor shall provide the following services and products listed in this section.

C.5.1 General Requirements
1. All MSM equipment shall include capabilities of communicating data via API
according to specifications provided by DDOT. The Contractor shall be able to
enhance or modify any API or integration functionality for the duration of the
contract.
2. Contractor shall provide ability to change messaging text on meter asset’s LCD
remotely.
3. Contractor shall provide ability to change rates and other operating parameters
on meter assets remotely via the internet.
4. The Contractor’s back -end system must be capable of integrating or
communicating through the central parking enforcement computer system used
in the District. The Contractor’s system shall directly integrate with the District’s
incumbent parking enforcement system for synchronization of enforcement in
a pay-by-plate pricing environment.
5. The Contractor’s back -end system shall be capable of accepting data on DC
parking regulations from District data sources, supplied using the District’s data
specifications, to include asset and zone locations, rates, time limits, start and
end times, and asset and zone numbers.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

C.5.2 Data Plan

1. The Contractor shall provide a data plan, which shall document data
exchange and system integrations. This plan shall include details on how
Contractor meets all data security specifications required in this contract
and how the Contractor will provide the data points required in this
contract.
2. Data Communication Needs
a. The Contractor shall provide meter assets that include capabilities of
producing data points as outlined in this contract. The data should be
generated and transmitted to DDOT electronically via API.

C.5.3 Parking Meter Management System (PMMS)

1. Contractor shall provide a Parking Meter Management System to manage
FLOWBIRD Meters, report information to the District, ensure operational
availability and perform functions of the scope as applicable. This system
should contain all of the information regarding the parking meters under
the contract, their condition, their perform ance, and the revenues
collected. The Contractor shall provide the District complete non -
administrative access to the system excluding cost data from the time of
awarding the contract.
2. All MSM must be supported by a Parking Meter Management System that
shall be accessible and query -able by the District, independent of the
interaction of individual handheld devices and each meter in the field.
3. The PMMS must provide a variety of data to include financial, technical, and
administrative data via a single web portal. No additional software will be
required to access and update the meter system, other than access to an
Internet browser.
4. Access to Help materials, User Manuals, and Maintenance Training Modules
must be available online.
5. The PMMS shall be easily and quickly accessible via desktop and mobile, via
any standard web browser, and able to run on any mobile platform
equipped with a standard web browser. PMMS shall not require any custom
software to be installed on the end user’s machine.
6. The PMMS must be scalable, up to a city-wide installation area, and able to
sustain city-wide continuous operation, without perceptible interruption or
network issues.
7. DDOT shall be able to manage MSM configurations via the PMMS. The
Contractor shall provide DDOT primary control over all MSM configuration
elements in the PMMS.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

C.5.4 Location Attributes

According to defined geographical boundaries provided by DDOT, the meter shall have
the capability to be programmed with location information at the following levels:
1. District
2. Ward
3. ANCs
4. Census tracts
5. Block
6. Block face
7. Parking space
8. Enforcement beats
9. Latitude and longitude

C.5.5 Curbside Space Attributes

Curbside meter assets should have the capability to communicate the following curbside
space attributes. DDOT will provide the Contractor with the location of the existing and
future curbside space attributes for integration; this information may change throughout
the contract:
1. Time limits (time limit for the parking meter)
2. Price/rate schedule (meter rate in effect during meter policy hours)
3. Hours of operation
4. Metered space type:
1. Metered parking zones
2. Accessible Parking Meter parking
3. Performance parking zones
4. Metered commercial loading zones
5. Motor coach parking zones
6. Motorcycle parking zones
7. Electric Vehicle charging
5. Peak period tow away
6. Street sweeping
7. Short-term Parking Zones

C.5.6 Meter Attributes

Curbside meter assets should have the capability to communicate the following meter
attributes; any attributes that cannot be stored and communicated in the meter should

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

have a calculated field in the PMMS so that meter age and maintenance can be tracked
over time:
1. Meter ID (unique asset identification number)
2. Route ID (LRS/GIS centerline route identifier)
3. Side (side of the street the meter is found, related to the ascending direction of
the LRS/route geometries)
4. Latitude and Longitude (at least 8 decimal places)
5. Meter type (single or multi-space)
6. Meter model (identifying the manufacturer of the meter asset)
7. Meter active start/end time (time the meter starts/stops charging)
8. Total meter active time (daily and monthly)
9. Total number of meter active days (monthly)
10. Initial installation date
11. Relocation history, including all relocation dates
12. Meter age since initial installation date
13. Time since relocated to current spot
14. Warranty period (warranty type/length - start and end date) if applicable

C.5.7 Status Attributes

Curbside meter assets should have the capability to communicate the following status
attributes (via the PMMS); if exact attributes cannot be reported, the assets should issue
notifications triggered by a transaction threshold warning (calculated by average daily
transactions in the system):
Meter status (active, inactive, meter bagged, etc.)
Battery status (charge state)
Coin box status (% full)
Error codes:
a. Dead battery
b. Coin jam
c. Credit card stuck
d. Missing meter head
e. Communication problems
f. Screen Blank-No display/unreadable
g. Other
i. Last update date and time of meter operational status data
ii. Maintenance alerts (e.g., if a meter hasn’t had a transaction for
3 days)
iii. Integration with the MMS to auto-generate work orders

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

C.5.8 Revenue Transaction Data

Curbside meter assets should have the capability to communicate the following revenue
transaction data (via the PMMS):
1. Payment/transaction start & end times (date/time)
2. Amount of time purchased
3. Payment amount
4. Payment method:
a. Coin
b. Debit card
c. Credit card
d. Mobile payment
5. Meter configuration for payment:
a. Pay-by-Space
b. Pay-and-Display
c. Pay-by-Plate (based on license plate and anonymized)

C.5.9 Software and Licensing Requirements

The Contractor shall be responsible for providing all necessary software applications for
operation, monitoring, and management of the requested meter operational data.

The Contractor shall provide licenses for all third-party software and core software in
accordance with requirements stated in the Contract. The Contractor shall identify all
third-party software and provide DDOT with a listing of all software applications and tools
used for asset operations and data generation.

The Contractor shall provide licensing for FLOWBIRD Meters installed in the District.
Software and licensing for all FLOWBIRD Meters in the District shall be provided from the
Notice to Proceed date of the contract; there shall be no gap in connectivity during the
contract.

C.5.10 Requirements for Open Application Programming Interface (API)

The Contractor shall provide a system that meets the open application programming
interface requirements listed below. The Contractor shall provide an API Transmittal
Report that documents how its equipment meets the requirements below:
Integrates meter data in a single system.
Provides the following three chief services related to open API:

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

a. Provides system maintenance to include event shutdown and configuration
management of:
(i) Payment Options
(ii) Credit Card Settings
(iii) Hours of Operations
(iv) Receipt Printer Setting (MSM only)
(v) Encryption Level
(vi) Rates/Pricing
(vii) Daylight Saving
(viii) Clock Synchronization
(ix) Set Sleep Timer
(x) Configure Mode
(xi) Firmware Update
b. Provides the following purchases and occupancy data:
(i) Pre-Purchase Transaction
(ii) Max Purchase
(iii) Real Time CC processing
(iv) Authorize Credit Card
(v) Settle Credit Card
(vi) Mobile Access
(vii) Add meter time
(viii) Occupancy start
(ix) Occupancy end
c. Integrates the following data with the parking meter management
Contractor's meter management database for reporting purposes:
(i) Financial:
(ii) Export Financial data
(iii) Date and time of collection
(iv) Date and time of previous collection
(v) Total amount of money in the collection
(vi) Total amount in coins
(vii) Total amount of credit card payments by credit card type
(viii) Total number of tickets/receipts issued
(ix) Report Hours for Repair
(x) Report System Diagnostics
(xi) Report System Operability
(xii)Date of the transactions with "from" and "to" parameters
(xiii) Total deposits
(xiv) Overpayments
(xv) Total transactions
(xvi) First transaction number

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

(xvii) Last transaction number today's total
(xviii) Transactions:
1. Transaction Date
2. Transaction Time
3. Payment Method
4. Rate
5. Payment Station (or meter) Number
6. Credit card type
(xix) Device:
1. Machine (or meter) serial number
2. Firmware Version
3. Meter Status-Up Time
4. Meter Status-True Up System
(xx) Alarms:
1. Coin Collection
2. Shutdown

C.6 DETAILED SCOPE

C.6.1 Parking Meter Program Management (CLIN 1001)

The Contractor shall be responsible for project management and coordination of
activities, including establishing and maintaining project schedules, and overseeing
FLOWBIRD Meter upgrades, installation, and replacement. The Contractor shall be
responsible for the professional quality, technical accuracy, timely completion, and
coordination of all tasks necessary to provide services, as defined in this Statement of
Work. Specific responsibilities include program management and oversight of data,
installation, repair and maintenance. The Contractor shall collect, maintain and
disseminate detailed information on the FLOWBIRD Meters and system performance.

C.6.1.1 Management Plan

The Contractor must provide an updated Staffing/Management Plan within 15 days of the
Contract Award Date, as needed. This plan shall include:
1. Number of FTEs and roles assigned to the contract.
2. Roles and staffing levels for all sub-contractors.
3. Staff with oversight responsibility for each CLIN and performance measure.
Additional information must include:
1. Location of the primary office for centralized project activity.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

2. Location of resources (offices, equipment, vehicles, manpower, and materials) to be
utilized.
3. Proposed procedures for monitoring meter condition and operability, alarm response,
and data quality control.
4. Safety Plan for the project.
C.6.1.1.1 Staffing Plan

The Contractor shall provide an updated staffing plan to include the total number of
technicians for CLIN 1002 – Asset Maintenance and Repair – as needed.

C.6.1.2 Emergency Response

The Contractor shall coordinate with the CA, the Metropolitan Police Department (MPD),
and other emergency response organizations in response to emergency incidents and
major special events as defined by the DC Homeland Security and Emergency
Management Agency (e.g., World Series, Inauguration). This includes incidents related to
downed meters and any public safety issue concerning District-owned FLOWBIRD Meters.
1. The Contractor may propose multiple tiers of emergency response events
within its Management Plan. At least one tier must have a response time of 24
hours (from notification by the District). Other tiers may allow for initial
response times up to three (3) days and incident resolution up to seven (7)
days.
2. The Contractor shall respond promptly as outlined in the management plan,
ensuring the safety of roadways and sidewalks by removing hazards or
immobilizing District-owned FLOWBIRD Meters as needed.
3. The Contractor shall bear the costs of emergency response actions as part of
their responsibilities as asset manager.
(a) Accident Reporting

The Contractor shall contact the MPD or any public safety agency with jurisdiction
at the incident location to acquire an accident report for the District to seek
reimbursement for damages to District property.

(b) Insurance Information

The Contractor shall make best efforts to obtain information necessary for the
District to pursue cost reimbursement through insurance companies. It is
estimated that incidents requiring emergency response occur approximately six (6)
times per year. The Project Manager or their designee must be available to the
District 24/7, with an acknowledgment required within 24 hours of the request.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

C.6.1.3 Meter Operational Status Reporting

The Contractor shall assist the District in its parking violation adjudication efforts by
developing reports at the CA's request. These reports may be produced by the
Contractor's PMMS; in lieu of this requirement, the Contractor may create a report
template for DDOT staff to use, as well as training on how to populate data into this
template. Connected Meters possess the capability of transferring data on operational
status automatically. This requirement refers to the practice of confirming the operational
status of the meters for a period of time during which a parking citation was issued and
subsequently contested by the recipient. The District also expects that this information
shall be produced by the Contractor's PMMS system for Connected Meters.

The Contractor shall have its PMMS operational and shall provide access to the system to
the District. If requested, the Contractor shall provide up to ten (10) report templates that
the District can access within the PMMS to assist in planning and operating the program.
The templates should be designed to be updated by the Contractor weekly throughout
the contract, able to be automatically updated by DDOT, or another update method
agreed upon by DDOT.

C.6.1.4 Daily Operations Reporting
The Contractor shall provide real time access via PMMS on operational activities
conducted by its staff, including:
1. Anticipated maintenance requests.
2. Anticipated meter hooding or hood removals.
3. Anticipated equipment installs and removals.
The District shall provide the Contractor with a weekly report of all external requests for
meter maintenance, including construction, and DDOT’s TOPS permits; the Contactor
shall receive external requests for meter maintenance from Cityworks via an API that
creates automatic work orders

C.6.1.5 Storage and Warehouse Space (CLIN 0001-1)
The Contractor shall provide their own warehouse space to cover tasks outlined in this
contract. This includes provision for all office, storage, utilities, vehicle parking, and
associated facility functions necessary to complete all CLINs.

C.6.1.6 Decals
Contractor shall place decals on FLOWBIRD Meters; to include, mobile payment decals,
311 decals, special zone information decals, customer information decals.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

C.6.1.7 Training and Customer Service

1. The Contractor shall provide training and documented standard procedures or
manuals for DDOT staff on meter usage, repair, and reporting (to support meter
warranty).
2. On-call customer support shall be available via telephone and website for training,
hardware, and software issues, during meter operation hours, with emergency
support available 24/7.
3. Help materials, user manuals, and maintenance training modules for meter equipment
must be available online.
4. The training manuals shall cover performance of manufacturer-specified installation
procedures, routine preventative and corrective maintenance
5. Onsite support shall be provided during the implementation period.

C.6.1.8 Maintenance Support Plan

The Contractor shall be responsible for providing an updated written document that
outlines maintenance services provided as part of annual asset maintenance fees, as
needed. The Maintenance Support Plan should include all services outlined in CLIN 1001
and 1002, all usage of software to enable communication of attributes outlined in General
Requirements and Data Standards, as well as timelines for delivery and responsiveness,
and hours for customer support.

C.6.1.9 Performance Measures Matrix and Methodology
Performance measures outlined below shall be used to assess the Contractor's
performance.

Metric Data Source Requirement
95% Connected
Meter Operability PMMS
The Contractor shall meet a Connected Meter
Operability Rate of 95% or above as per data from the
PMMS
Reports Delivered
On-Time
Contractor
Submission
All reports shall be delivered on time and with
accurate data for at least 75% of the sampled days. At
least 90% of all management reports should be
delivered on time

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

Data from the PMMS
Provided in Near Real
Time
PMMS All reports shall be delivered on time for at least 75%
of the sampled days
Average Time to
Resolve Individual
Trouble Tickets
MMS The system average trouble ticket resolution time
shall not exceed 168 hours
Total PMMS
Downtime PMMS Over the contract period, the cumulative PMMS
downtime shall not exceed 20 hours
Downtime of PMMS PMMS At any given time, PMMS shall not be down more
than 1 hour

95% Connected Meter Operability:

The District shall determine the Meter Operability by dividing the number
of operable Meters-in-Service by the total inventory of Meters-in-Service
on a given day. Metered spaces that have been taken out of service by the
District shall not count toward the total inventory of Meters-in-Service
Connected Meters, shall achieve a minimum of 95% Meter Operability.
PMMS data will be utilized to verify the satisfactory performance. The CA
may utilize this performance metric to assess individual meter or system
performance.

Reports Delivered On-Time:

Quarterly, the Contractor shall provide to the CA the following enumerated
reports. The CA shall use the four randomly selected dates in the
performance period and assess whether there was reporting documented
for that date. The Contractor must demonstrate that they provided full
reporting for at least 75% of the randomly selected dates to receive
performance credit. Other deliverables, including management plans and
SOPs, must be delivered on time at least 90% of the time. The following
reports shall be included in this measure: Meter Hooding Report, Repair
Activity Report, and Inventory Report.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

PMMS Data in Near Real Time:

The Contractor shall provide data about assets in its PMMS with
transaction and operability data available in Near Real Time (within 15
minutes of update).

Time to Resolve Trouble Tickets:

Trouble tickets are service requests that originate either from PMMS or
MMS and time to resolve trouble tickets is defined as number of hours
between ticket open and ticket close time. The CA will track the trouble
ticket origination time (ticket open time) and resolution time (ticket close
time) in the PMMS and MMS.

Downtime of PMMS:

Except when a deficiency, disruption, or failure is caused by a malfunction
of the District’s hardware or software, the number of non-operational
system hours includes meters being able to accept customer payment, or
any other system deficiency, disruption, or failure as defined under the
Contract.

The approach to evaluate the asset management metrics involved evaluating all dates in
the performance period, unless otherwise noted, to assess program performance.
Performance measures outlined below shall be used to assess the Contractor's
performance.

Performance Requirement
Meter Space Operability shall be maintained by the Contractor at or above 95% system wide
throughout the period of performance.
Mean Time to Repair FLOWBIRD Meter shall be managed by the Contractor to not exceed
three (3) meter business days.
Meter Asset Operability shall be maintained by the Contractor at or above 90% system wide
throughout the period of performance.
Mean Time to Remove/Reinstall Parking Meter shall be managed by the Contractor to not
exceed three (3) business days.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

Meter Space Operability:
This is the below calculation.
total number of available parking hours for parking spaces served by
an operable FLOWBIRD Meter ÷ total number available parking
hours of metered parking spaces served by an FLOWBIRD Meter.
The CA will track Meter Space Operability through the PMMS, MMS, and if
available, other systems that report Meter Operability status. The CA will
also track instances of customer-reported meter inoperability. The CA, at
its discretion, may verify Meter Space Operability with field inspection.
When the aforementioned sources of Meter Space Operability status
contradict, the original source of operability data shall prevail according to
the following descending order of precedence: field inspection, customer
report, manufacturer system, MMS, and PMMS.

Mean Time to Repair FLOWBIRD Meter

This is the time from receipt of repair request to completion of repair.
The CA shall consult the MMS to locate meter repair requests, and cross-
tabulate with the meter inventory to identify repair requests pertaining to
FLOWBIRD Meters. The CA shall then assess the open/close dates of the
repair request to determine the duration of each repair request. The CA
shall then use the mean repair request duration to calculate the Mean
Time to Repair FLOWBIRD Meter.

Meter Asset Operability
This is the below calculation.
operable meters ÷ total meter inventory

Mean Time to Remove/Reinstall Parking Meter

This is the time from receipt of work order to completion of task.
The CA will track meter hooding and asset removals and reinstallations
through TOPS and the PMMS. Requests may come from TOPS, MMS, or
from the CA. TOPS will originate meter removal and reinstallation requests
with required hooding time along with any other requirements. The
Contractor shall obtain the TOPS requests from DDOT. Within two days of
Contractor receipt of TOPS request, the Contractor shall acknowledge
receipt of the request and indicate its ability to meet the required hooding
time. Once the Contractor accepts a required hooding time, the CA will
track meter removal against that required time. The Contractor shall report

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

meter removal completion time. The CA may at its discretion verify meter
removal through the PMMS or field inspection.

C.6.1.9.1 Reportable and Measurable Performance
Contractor shall store and manage Meter Operability data through a shared set of data
contained in the Contractor’s system. The Contractor shall provide it to the District via a
data interface so that Meter Operability data is reportable and measurable by the
Contractor and District personnel.

C.6.1.10 Asset Inventory
By the fifth day of each month, the Contractor shall furnish to DDOT CMD a complete
inventory of all Connected Meters, all installed but not Connected Meters, and all meters
not deployed on the streets of the District. For the final month of the contract, an
updated inventory shall be provided on the final day of the contract. The inventory shall
include asset description (asset number, location, longitude/latitude, number of spaces
assigned to asset, assigned mobile payment zone, date of installation, asset warranty end
date, rate information, policy or Tariff), asset condition, and potential for use. The
Contractor shall provide this inventory in electronic spreadsheet format. This inventory
shall be updated monthly and provided to DDOT, as well as be available in near real-time
in the PMMS.

C.6.2 Asset Maintenance and Repair (CLIN 1002)
The Contractor shall execute and perform preventive and corrective maintenance for the
upkeep of all FLOWBIRD Meters in the District. This shall include existing meters,
upgraded/retrofitted meters, and new meters. The Contractor shall repair all assets that
are inoperable, not plumb, or damaged. The Contractor shall maintain a preventative
maintenance schedule f or all FLOWBIRD Meters. The Contractor shall provide full time
technicians who shall be scheduled to work 8 hours per day, 5 days per week (CLIN 10 02-
01).
C.6.2.1 Maintenance and Repair Services
(a) Maintenance of Parking Meter Appearance
The Contractor shall maintain the appearance of all assets to be free of any obstructions to
a meter's operability. If the meter needs to be replaced or repaired, the Contractor will
inform and provide DDOT with a list of meter locations and reasons for the replacement or
repair. The Contractor will replace, install, and/or repair the meter pending DDOT’s
approval. Meter asset and spare parts will be provided by Contractor. The Contractor shall
charge DDOT for labor costs to replace/repair the meter as defined in the fee schedule
herein.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

(b) Inoperable Meter Reporting
The Contractor shall report the number and location of any and all assets that are
inoperable or damaged. The Contractor shall enter this information into the PMMS and
make it available to DDOT CMD personnel and DDOT’s MMS electronically. This information
must identify assets affected by outages and their locations, type of outage, date and time
reported, and repair action including date and time.

(c) Trouble Tickets / Service Requests

The District shall transmit trouble tickets from the District's Call Center and DDOT’s MMS
(currently CityWorks) to the Contractor electronically and directly into the Contractor's
PMMS/MMS for meters that have a reported problem related to operability or
appearance. The transmission of this trouble ticket shall constitute a work order/repair
request. The Contractor shall respond to repair requests within 168 hours. The Contractor
shall provide the necessary information regarding the time and nature of the meter repair
to the District either through automated reporting or in another reporting mechanism
agreed upon by the District. The Contractor’s PMMS/MMS shall integrate with DDOT’s
MMS via an automated data connection designed to DDOT specification. Via this
automated data connection, Contractor’s PMMS/MMS shall receive requests from DDOT’s
MMS and be able to route information to DDOT’s MMS, to include request acceptance,
request close-out, and other informational responses.

(d) Meter Repair Records

The Contractor shall proactively detect and respond to any issues regarding operability of
the Connected Meters via monitoring through their PMMS. The Contractor shall provide
to the District the necessary information regarding the time and nature of the meter
repair through the PMMS and transmit this data to DDOT information systems in a
seamless fashion. The Contractor's failure to detect an operability problem with the
Connected Meter shall not relieve the Contractor from the requirement to meet this
performance standard.

(e) Surplus Property

The Contractor shall work in coordination with the District’s Personal Property Division to
sell or dispose of surplus or used meters and parts.

(f) Battery Disposal

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

The Contractor shall dispose of used batteries at its expense, in accordance with
applicable law, and in accordance with District battery disposal standards. The Contractor
shall ensure removal of all batteries prior to the transfer of material to surplus property.

(g) Parking Meter Signage

The Contractor shall identify signage needs, inconsistencies, and required improvements
as it relates to notifying the public on the requirements and regulations governing
metered spaces, as observed through its routine maintenance activities.

(h) Taking Meters Out of Service

The District takes meters out of service for any reasons, to include when space is needed
to accommodate construction activity or other temporary circumstances. The process of
taking meters out of service temporarily per District request is referred to as the "Meter
Hooding Program" and may involve the utilization of "Emergency No Parking" signs placed
over the meter or the removal of the meter. Under the Meter Hooding Program, the
District estimates that, on average, approximately 5% of meters are temporarily out of
service at any given time (i.e., "hooded"). Meters that are removed have been physically
taken out of the space. This is typically done when the removal shall be for an extended
period of time, such as during a construction project. Meters removed from service shall
not be counted as in service for the purposes of determining the monthly FFUP fee for
maintenance and collection. At the CA's request, with a minimum of 168-hour notice, the
Contractor shall take meters out of service and return meters into service pursuant to
work orders issued by the District's work order system or by the CA’s written request.

(i) Meter Hooding (CLIN 1002-2)

The Contractor shall provide and place hoods on and remove hoods from FLOWBIRD
Meters on the date specified by the CA. The Contractor shall purchase meter hoods at its
own expense, as necessary for the Meter Hooding Program. Hoods shall follow District
specifications and design guide. The Contractor shall maintain accurate information on
the meters taken out of service under the Meter Hooding Program and shall transfer this
information to the District. At the CA's request, the Contractor shall remove meters and
repurpose them elsewhere in the District. Contractors should note that meters removed
from service for more than a month shall not be charged to the District under Firm Fixed
Unit Price.

(j) Asset Numbering

The Contractor shall assign new asset numbers to each newly installed asset, based on
District specification. Numbers shall be solely numeric.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

(k) Asset Label Installation

The Contractor shall affix new labels to the District assets. If an FLOWBIRD Meter is found
to be missing a number, the Contractor shall affix new labels to that meter.

(l) Basic Maintenance

The Contractor shall provide basic maintenance to include:
1. All repairs covered under warranty
2. Software operations and upgrades, including new features, functionalities or
enhancements once procured.
3. Wireless hardware conversion (including but not limited to 4G)
4. Secure credit card reader technology
5. Secure communication gateway for credit card transactions,
6. Secure transmittal of data as covered in this contract
7. Communications between meter and sensors (if any)
8. Compliance documentation (including renewal of certifications, if applicable)
9. Firmware maintenance and updates as applicable
C.6.2.2 Standard Procedures
The Contractor shall provide training as well as documented standard procedures or
manuals to DDOT on meter usage, repair, and reporting (to support meter warranty).
1. On-call customer support (via telephone and website) for training, hardware,
and software issues. This support should be available during meter operation
hours, as well as an emergency support system for 24/7 support.
2. Help materials, user manuals, and maintenance training modules for meter
equipment must be available online.
3. The training manuals for the performance of manufacturer-specified
installation procedures, routine preventative and corrective maintenance.
4. Onsite support during the implementation period.
C.6.2.3 Spare Parts for Non-Warranty Repairs
The Contractor shall provide a set fee for parts for non-warranty repairs.

The Contractor shall present the District with a parts and components delivery plan to
ensure the District retains the requisite minimum parts and components. The plan shall
specify minimum service level agreement timelines between the Contractor and the
District to communicate inventory of parts and components and ensure accepted delivery
of said parts and components.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

Parts Fee: The Contractor shall provide a set fee for parts for non-warranty repairs for the
meters.

Supply of Parts: The Contractor shall supply ample parts and components to the District to
ensure the ability to repair a minimum of 10% of the procured Contractor’s assets at all
times.

Delivery Plan: The Contractor shall present the District with a parts and components
delivery plan to ensure that the District retains the requisite minimum parts and
components.

Service Level Agreement: The delivery plan shall specify minimum service level agreement
timelines between the Contractor and the District to communicate inventory of parts and
components and to ensure accepted delivery of said parts and components.

Warranty Rights: The District reserves the right to stop warranty repair work or provision
of spare parts if, as part of reporting requirements, the District detects abnormal repair or
spare part requests.

Repair Procedures: The Contractor shall repair non-warranty meters that cannot be
serviced. For items that are not repairable in the field, the item shall be shipped back to
the Contractor for repair or rework. All returns shall require a Return Material
Authorization (RMA) number for tracking purposes.

C.6.2.4 Warranty MSM
The Contractor shall provide a meter hardware warranty for one (1) year for all new
meter equipment provided in CLIN 1003, plus pricing for up to four additional years of
warranty, from the date of acceptance of all MSM hardware. The Contractor guarantees
that all components of meter hardware shall function without defects during the warranty
period, notwithstanding vandalism and improper maintenance. As part of the warranty:
1. The Contractor shall supply parts and components to the District for maintenance
and repairs covered under warranty, including upgraded parts and components if a
part or component is discontinued or declared obsolete within an Asset’s Useful
Life (this does not include consumable parts, like batteries and printer paper).
2. The Contractor shall pay for warranty shipments from the meter shop to the
Contractor’s warranty handling facility (and vice versa).
3. Warranty coverage shall include repair and/or replacement of any part or modular
component determined to be defective in material or workmanship under normal
use and service, at no additional cost to the District.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

4. The Contractor shall guarantee that all replacement parts meet or exceed the
quality of original parts; the Contractor shall notify the District of substitution of
parts during warranty repairs.
5. When more than one warranty is applicable for a replacement part, the later
warranty expiration date shall apply (for example, if the meter has a five-year
warranty but a part is replaced six months before the end of the five-year term,
then the warranty period for that part may extend beyond the five-year term).
6. Prior to the conclusion of the Contractor’s warranty responsibilities, DDOT shall be
permitted, during normal Business Hours, to review the Contractor’s maintenance
records and inspect the Curbside Assets to verify that warranty-related repairs
have been performed properly.
Contractor shall provide monthly reporting on all repairs made under warranty, to include
highlighting warranties that are ending in the next six (6) months.

C.6.3 Batch Asset Installation, Relocation, and Removal (CLIN 1003 & CLIN 1007)
C.6.3.1 Batch Installation, Relocation, and Removal Process
DDOT will identify, with assistance from the Contractor, assets to be upgraded, replaced,
relocated, and/or removed. Based on that information, the Contractor shall provide a plan
to deploy the District’s assets. The Contractor shall be responsible for pick-up of all DDOT
ordered assets at a DDOT facility within the District. The Contractor shall be responsible
for all equipment and tools necessary to execute this CLIN.

Each batch asset installation, relocation, and/or removal request will receive a work
order. Once the CA has issued the work order for a particular batch asset installation,
relocation, and/or removal request, the Contractor has fifteen (15) days to respond with a
detailed plan of action that outlines the work completion timeline. Batch installation and
removal work will include work to prepare or restore the sidewalk or other mounting
area.

For installation, relocations, and/or removals where digging or excavating is required,
Contractor shall initiate construction work only after Miss Utility site inspection and utility
marking services is completed for the site. DDOT shall be responsible for requesting the
underground utility inspection and markings once the new meter site has been
determined. The Contractor shall conduct all excavation and digging activities to ensure
compliance with all applicable laws, regulations, and best practices regarding utility lines
and utility safety.

Contractor shall report on installations, relocations, and removals according to DDOT
processes, including providing picture evidence of work completed for each task.
Contractor shall provide before and after photographs of work site and spot where work
is conducted, to include a photo showing the general area the work is being completed

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

and assets involved and to include a photo that clearly detail of work completed for each
asset or spot.
C.6.3.2 Batch Installation Auxiliary Costs
The Contractor shall be responsible for all costs of installation and infrastructure required
to support the installation, provided that the physical equipment to be installed shall be
provided by Contractor. All electrical requirements, network gateways, wireless
communications, and physical installation costs shall be included. Any components of the
system shall become the property of DDOT upon completion of installation.
C.6.3.3 Meter Installation & Removal Specifications
Contractor shall install parking meters in accordance with DDOT and ADA specifications
and standards. Any deviation from the DDOT specifications must be approved in writing
by the CA prior to starting the work. Removal of meters and corresponding restoration of
surfaces shall be in accordance with DDOT specifications and standards.

1. Multi-Space Meter Installation

Multi-Space Meters require a 24” × 24” × 24” base as minimum for a freestanding
installation. When mounting to existing sidewalk or substructure a 6" minimum depth is
required for wedge anchor bolt installations. Customer operating functions shall be no
more than 48" in height from the finished floor.

2. Meter Removals

For meter removals, Contractor shall remove all hardware and equipment associated with
the parking meter. For concrete and brick surfaces, Contractor shall restore surface to the
state prior to meter installation. For all surfaces, Contractor shall restore surface to level
to the surface directly surrounding the area it was mounted, including filling or removing
any holes and eliminating any trip hazard.

3. Accessibility Requirements

Contractor shall ensure compliance with federal accessibility standards, including but not
limited to the ADA Standards for Accessible Design (28 CFR Part 36) and the Public Rights-
of-Way Accessibility Guidelines (PROWAG, 36 CFR Part 1190), for all parking meter
installations, removals, and relocations completed under this contract.

Contractor shall position parking meters to avoid barriers or hazards on pedestrian routes.
Parking meters shall be installed to maintain a minimum clear path of 48 inches to ensure
accessibility for individuals using mobility devices. The surface around the meters must be
stable, firm, and slip-resistant.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

C.6.3.4 Performance Requirements

Performance measures outlined below shall be used to assess the Contractor’s
performance.

C.6.4 MSM Batch Asset Procurement (CLIN 1004)

The Contractor shall provide the District with new, accessible Multi-Space Meter assets.
The one-time fees associated with the purchase of the meters including establishing
connectivity or programming to a specific DDOT pay classification. The Contractor shall
replace or upgrade meter assets at the District’s direction. The Contractor shall ensure
that all new assets meet the specifications in this contract. DDOT will identify meter assets
to be upgraded or replaced. DDOT reserves the right to determine scheduling of asset
procurement as directed through official documentation to Contractor. The Contractor
shall provide the District Network Connectivity Services.
C.6.4.1 Multi-Space Meter Specifications
The Contractor shall provide parking meters that meet the following minimum product
and performance specifications:

(a) Requirements for Payment Options

The Contractor shall supply a Multi-Space Meter designed to collect revenues. For Multi-
Space Meter designed to accept coins, the meter must provide the following minimum
specifications:
1. The meter is fully electronic with solid-state components and a straight down,
free-fall coin chute or a mechanical coin selector.
2. Coin recognition must include, but is not limited to, US denominations of $0.05,
$0.10, $0.25, $0.50, and $1.00 coins.
3. The validator is reprogrammable remotely as new coins/tokens are implemented
as part of the payment options provided by the District.
4. It incorporates a feature that counts or notifies the presence of invalid coins,
including foreign coins and other forms of payment such as washers and gaming
Performance Requirement Data Source Reference
Equipment shall be installed within 60 days of CA
Authorization, DDOT conveyance of equipment to
Contractor for installation work, and DDOT acceptance
of installation siting.
Contractor
Documentation
C.6.3 Batch
Asset
Installation,
Relocation, and
Removal

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

tokens, so that the District may monitor areas where this activity is taking place
(no time will be given for fraudulent coins).
For all Multi-Space Meters, the meter must provide the following minimum specifications:
1. Systems employing payment methods using credit cards, debit cards, ATM cards, and
other point-of-sale cards must, at a minimum, meet PCI standards.
2. The meter must be capable of two simultaneous IP connections. Credit card
transactions shall process in Real Time, except during times of a communications
failure, at which time they must be hatched and then automatically transmitted
when communications are restored.
3. Card reader must be built into the mechanism. Card reader upgrades to EMV (chip
technology) must be offered upon request. Card readers must allow the user to
always retain possession of the card. Users must have the ability to toggle up (add
time) or down (less time) to select the amount of time to be purchased, up to the
maximum and down to the minimum metered time. Users can then select "OK" to
purchase or can press "CANCEL" to stop the transaction.
4. The Contractor shall provide secure gateway service to provide for secure (encrypted)
credit card data transmission to a merchant account provider. Credit card data
transmission shall meet the Payment Card Industry Data Security Standards (PCI
DSS). The Contractor shall provide evidence of both Payment Application Data
Security Standard (PA-DSS) compliance and PCI-DSS Level certification.
Additionally, the Contractor shall extend this to the existing MSM. Hardware
evolutions will be priced as an option if retained by DDOT.
5. For ease of installation and security, the credit card reader shall be integral to the
mechanism design and shall not require any additional modification to the meter
housing to install.
6. The meter unit shall allow for credit card use to batch transactions when wireless
services are unavailable or not in use.
7. The meter shall also be compatible with any future upgrades to support near-field
communication (NFC) payment, including contactless cards and smartphone apps,
Radio Frequency Identification (RFID) payment, and Level 2 EMV card reader.

(b) Requirements for Printed Payment Vouchers

The Contractor shall supply a Multi-Space Meter must be designed with the function to
issue the user, at their discretion, a printed voucher at the conclusion of each transaction.
This voucher must contain text and formats that are fully programmable by the District,
which shall include:
1. Amount paid.
2. Start time for transaction.
3. End time for transaction.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

4. Location and/or meter number of the transaction.
5. Receipt paper must have the capability to be pre-printed with customized messages
on the back and logo and watermarks on the front of the receipt.
6. Must be able to print 3" wide receipts.
7. The paper stock used shall be suitable for climatic conditions experienced within the
District of Columbia, with the preference being that paper stock be
environmentally friendly and may be purchased independent of the equipment
manufacturer or their distributors.

(c) Requirements for Power

The Contractor shall supply a Multi-Space Meter that meets the following power
requirements:
1. The Multi-Space Meters must be equipped with an integrated solar panel recharge
system. This solar panel will be incorporated into the inside of the meter housing,
in order to prevent damage due to operating conditions or vandalism.
2. The battery pack must consist of a combination rechargeable/back-up battery pack to
provide ongoing power and backup power.
3. The meter shall include a separate backup battery to sustain clock, calendar, and audit
information in the event of a main battery failure or during battery replacement.

(d) Requirements for Wireless Capability

The Contractor shall supply a Multi-Space Meter that meets the following wireless
capability requirements:
1. At a minimum, each meter must be capable of transmitting wireless data for the
purposes of conducting:
1. Payment card processing;
2. Coin transactions;
3. Updates to the operating features and rate configuration of the meter; and
4. Fault notification.
2. The wireless capability must be integral to the meter mechanism design and must
not require a secondary connection to a wireless device. Wireless communication
must be accomplished without any additional networking equipment that would
require installation on city street poles or any other location, such as buildings.
Each meter's wireless communication speed shall be at a minimum 4G enabled
and can be upgraded to 5G at an additional cost to DDOT if the technology
becomes available during the contract period.
3. Updates to meter software, such as meter firmware and operating software, must
be able to be performed wirelessly or manually by Contractor staff, and must not

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

require District staff to interface with each individual meter to accomplish an
update.
4. Should the network environment temporarily fail, the Multi-Space Meter must be
capable of operating in a stand-alone mode until the network environment is
restored if offline/batch is possible with card payment configuration.
5. Meters must be able to provide the District with near-real-time information
regarding the operation of the system, and any or all parts of that system, upon
independent query by the CA. The system must be configured in such a way that
the CA may directly request current operating information on any part of the
system during operation.

(e) Requirements for Pricing/Rate Options

The Contractor shall supply a Multi-Space Meter that provides the following Pricing/Rate
Options and operating characteristics:
1. Fixed Rate: Same rate all day, for select/every day(s) of the week. Meters can be
remotely programmed for holidays, special events, or other rate changes via the
web-based management system and will not require the District's staff to interface
with the meters to accomplish such a rate update.
2. Multiple Rates: Varied rates throughout the day, up to a minimum of six (6) times.
This can include Tow-Away, No Parking, or Free Parking options, in addition to
hourly parking rates for normal metering time. Meters can be remotely
programmed for holidays, special events, or other rate changes via the web-based
management system and will not require the District's staff to interface with each
individual meter to accomplish such a rate update.
3. Pre-Pay: Allows a motorist to pay for parking prior to the beginning of enforcement
hours, up to the maximum stay period. However, metered time will only begin at
the beginning of enforcement hours. For example, a 2-hour meter can be fully paid
prior to the beginning of enforcement at 7AM. In such an example, metered time
would only begin at 7AM and expire at 9AM. Meters can be remotely programmed
for holidays, special events, or other rate changes via the web-based management
system and will not require the District staff to interface with each individual
meter to accomplish such a rate update.
4. Tow-Away: Meters can be programmed to enforce defined tow-away zones. During
the tow-away period, the meters must not accept credit card payment and will not
give time for coins. The meters must be capable of displaying "Tow-Away Do Not
Park" on the LCD screen. Changes to this feature can be remotely programmed via
the web-based management system and do not require the District staff to
interface with each individual meter.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

5. Event Parking: Meters can be programmed to accept event parking rates, such that
flat rate payment will enable the vehicle to park for a pre-determined amount of
time. For example, $15 for a baseball game, such that the rate begins at 5 pm and
the $15 results in the meter being paid for the duration of the event.
6. The mechanism shall be capable of displaying the rates per hour, maximum stay (time
period), and other customized messages or graphics on the meter LCD.
7. Changes/updates to all rate structures, maximum stay (time limits), available payment
methods, and hours of meter operations shall be managed and updated via a web-
based management system, providing remote management capability.
8. Each Multi-Space Meter must have the capability to be programmed for the following
pay to park formats without any additional hardware changes:
1. Pay-and-Display
2. Pay-by-Space
3. Pay-by-Plate (Plate-Based Parking)
4. Each Multi-Space Meter must have the capability to provide Demand-based Pricing, or
multiple parking rates that can be adjusted by time, day, and block face to enable
demand-based rates set by DDOT.
5. The back-end system must be capable of implementing different parking rates for
each meter based on the day of the week, time of day, and by zones defined by
the District. End-users must be able to download rates to the meters remotely.
(f) Requirements for Customer Interface

The Contractor shall provide a Multi-Space Meter with a customer interface that meets
the following requirements:
1. Has a graphical liquid crystal display (LCD) with a temperature operating range of -30
deg C to +70 deg C, which is capable of displaying metered time (format of
HH:MM, including negative time capability), parking rates and maximum stay
period messages, current time of day (including time when meter will expire), as
well as other alpha-numeric messages depending on the status of the meter.
2. LCD displays that can be remotely programmed by the District via a web-based meter
management system, such that the meter staff is not required to be present at the
meter for changes to be made; backlit LCD for increased visibility in low-light
conditions (backlight must be enabled automatically via light sensitivity and will
require no additional settings to be adjusted. Additionally, backlight must only be
enabled during a transaction in order to conserve battery power).
3. Provides a mechanism to allow users to select (1) More time, (2) Less time, (3)
CANCEL, and (4) OK to accept for any card transactions.
4. UV resistant material protects the LCD and solar panel.
5. Continues to allow payment via credit card, debit card in the event of a coin jam
(during a jam, the meter will display "Cards only, No Coins" on the LCD display. In

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

the event of a card reader jam, the meter will continue to allow payment via
coins/tokens. During such a jam, the meter will display "Coins only, No Cards." In
either event, the meter must be able to wirelessly notify maintenance staff of the
location and type of jam via email, text message, or both. In the event that both a
coin jam and card reader jam are present, the meter will display "Out of Order." All
of these messages can be remotely updated and programmed via a web-based
management system).
6. A capacitive or inductive keypad (non-mechanical) or touch-screen controls must be
utilized to eliminate any moving parts associated with the user interface for card
payment. The keypad must be modular to allow for in-field replacement, if
necessary.
7. The customer user interface shall be designed to comply with 2010 ADA Standards for
Accessible Design Section 308 Reach Ranges in its entirety, excluding Section
Advisory 308.1 General.

(g) Requirements for Security

The Contractor shall provide the following minimum security requirements:
1. Complies with Level I PCI Data Security Standard and Payment Application Data
Security Standard (PA-DSS) (The Contractor shall provide proof of compliance).
2. Payment gateway provider or software meets the terms of the Visa Cardholder
Information Security Program (CJSP) and the MasterCard Site Data Protection
(SDP) programs.
3. Coin canister is not accessible from the maintenance compartment.
4. Meter mechanism communicates with the host server such that the meter
automatically knows where it is located and is able to download its location
configuration (e.g., rates, display information, max stay period) from the host
server.

(h) Requirements for Meter Housing and Surfaces

The Contractor shall supply a Multi-Space Meter whose housing and surfaces meet the
following specifications:
1. Material Construction: The meter housing shall be constructed of material that
provides exceptional weather protection and resistance to vandalism or theft.
2. Locking Mechanism: The meter shall lock in place at four corners using the same
lock/key system currently in use (or an equivalent level of security) and shall be
compatible with that system.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

3. Graffiti Resistance: The meter shall be strongly resistant to graffiti and gluing, such
that both graffiti and glue are easily removable with a strong cleanser without
damage or discoloration.
4. Surface Durability: The meter shall provide a tough, scratch-resistant, and easily
cleaned outer surface that is resistant to weather, moisture, dust, fumes,
temperature extremes, vibration, and fading from sunlight.
5. Display Window: The meter shall have a window that provides a clear view of the
digital display, is UV stabilized to resist yellowing, and is highly resistant to
impacts, scratches, and solvents.

C.6.4.1.1 Meter Asset Procurement
The Contractor shall provide Network Connectivity Services for FLOWBIRD Meters and
manage meter asset procurement.
C.6.4.2 Modernization of Existing Multi Space Meters
The Contractor shall provide, at a priced option, items to modernize any existing
FLOWBIRD MSM upon request by the District. All items provided by the Contractor are
required to be 100% compatible with the existing FLOWBIRD MSM, and its associated
software supporting the MSM. All efforts to modernize the existing FLOWBIRD MSM by
the Contractor shall not lead to any disruption of service. The modernization of the
existing MSMs include, but is not limited to the following items:
1. Pay-and-Display
2. Pay-by-Space
3. Pay-by-Plate (Plate-Based Parking)
4. Modem to the latest technology (minimum of 4G/LTE)
5. Near Field Communication (NFC) payment receiver
6. EMV (chip technology)
7. Replace worn or near failure parts, if any

C.6.4.3 Meter Asset Procurement
The Contractor shall provide Network Connectivity Services for FLOWBIRD Meters and
manage meter asset procurement.

C.6.5 RESERVED

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

C.6.6 Connected Meter Operation (CLIN 1005)

The Contractor shall provide Network Connectivity Services to operate and invoice the
District monthly on a per asset basis. The Contractor will be responsible for providing
connected operation services for all installed Flowbird Meters from the Notice to Proceed
date of the contract. For all of these meters (existing and purchased via this contract), the
Contractor shall update all third-party software to the most current applicable version.
Exceptions for this update shall be at the discretion of and with the approval of DDOT and
agreed to prior to the conclusion of the Contractor’s responsibilities under equipment
warranty.

The Contractor shall provide support for Connected Meters to operate and invoice the
District monthly on a per asset basis. The Contractor shall update all third-party software
to the most current applicable version. Exceptions for this update shall be at the
discretion of and with the approval of DDOT and agreed to prior to the conclusion of the
Contractor’s responsibilities under equipment warranty.
C.6.6.1 Reporting Requirements
The Contractor shall provide monthly reports and invoices detailing all assets managed by
this contract and all work completed under this contract.
C.6.6.2 Meter Communications and Support Requirements
Contractor shall provide meter communications, hardware, and software support for
existing assets. The communications and software support should cover:
1. All repairs covered under warranty
2. Software operations and upgrades
3. Back-end software (PMMS) hosting, communication, and license fees
4. Wireless hardware conversion (including but not limited to 3G to eventual 5G
modems)
5. Secure communication gateway for credit card transactions
6. Secure transmittal of data as covered in this Contract
7. Communications between meter and sensors (if any)
8. Compliance documentation (including renewal of certifications, if applicable)

C.6.6.3 Connectivity Fee
The Contractor shall provide Network Connectivity Services for all installed FLOWBIRD
Meters for the duration of the contract and charge the District based on the assets placed
under its care. The amount due for assets maintained shall be calculated monthly based
on the number of meters connected. The Contractor will be responsible for providing
Network Connectivity Services for all FLOWBIRD Meters from the Notice to Proceed date
of the contract.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

C.7 RESERVED

SECTION D: PACKAGING AND MARKING

Not Applicable.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

SECTION E: INSPECTION AND ACCEPTANCE
E.1 INSPECTION
This clause supersedes Standard Specifications Section 103.01, Article 12, “Inspection and
Acceptance.”
A. The Contractor shall allow the District, and any entity defined in subparagraph D below,
to test and inspect materials and workmanship. at reasonable times and at the Site of
the Work, unless the Engineer notifies the Contractor that inspection or testing of a
material to be incorporated in the Work will be made at the place of production,
manufacture, or shipment (“off-site”) of such material.
1. To the extent specified in the Engineer’s notification to the Contractor of off -site
inspection or testing, such inspection or test shall be conclusive as to whether the
material involved conforms to Contract requirements.
2. Such off-site inspection or test shall not relieve the Contractor of responsibility for
damage to. or loss of, the material prior to incorporation into the Work, nor in any
way affect the rights of the District under the terms of this Article, except as he rein
above provided.
B. The District will endeavor to perform such inspections and testing in such manner as to
not unnecessarily delay the Work. Special, full size, and performance tests shall be
performed as described in the Contract.
C. The Contractor shall furnish promptly, without additional cost to the District, all
facilities, labor, equipment and material, including access and traffic control devices,
needed for performing safe and convenient inspection and testing in accordance with
subparagraph A and D of this clause. If off-site material and workmanship are not ready
for inspection at the time specified by the District, the Contractor shall be responsible
for any additional cost of tests and inspection.
D. When a unit of government other than the District, a utility company, or a railroad has
an interest in or is affected by the Contract, its respective representatives shall have the
right to inspect such portion of the Work. Such inspection shall not make any
government unit, utility company, or railroad a party to the Contract nor interfere with
the rights of the District or the Contractor.
E. The Contractor shall, at its own expense, replace any material and correct any
workmanship determined by the District not to conform to the Contract requirements,
as directed by the District If, however, the District determines that acceptance of such
work is in the public interest, the District may accept such material or workmanship and
make an appropriate downward adjustment in the Contract price. The Contractor shall
promptly segregate and remove rejected material from the premises at Contractor’s
expense. Costs associated with inspection services will not be permitted in claims nor
as a basis of claims except as specifically provided herein.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

F. Failure of the District to inspect or reject workmanship or material shall not in any way
imply acceptance, nor prevent the District from later rejecting the work. Inspection and
acceptance by the District in no way relieves the Contractor of its responsibility to meet
the requirements of the Contract Documents.
G. If the Contractor does not promptly replace or repair rejected material or correct
rejected workmanship, the District:
1. May, by Contract or otherwise and with 1 week of advance notice to the Contractor,
replace such material and correct such workmanship and charge the cost thereof to
the Contractor, or
2. May terminate the Contractor’s Right to Proceed in accordance with Standard
Specifications Section 103.01 Article 5, “Termination-Delays.”
H. Should the Engineer determine that it is necessary to make an examination of any part
or all of the Work by removing or tearing out same, the Contractor shall, upon request,
promptly furnish all necessary facilities, labor and material to do same. If su ch work is
found to be defective or nonconforming, in any material respect, due to the fault of the
Contractor or its Subcontractors, the Contractor shall be responsible for the expenses
of such removal and tearing out of the work, examination, and of sati sfactory
reconstruction of the work. If, however, such work is found to meet the requirements
of the Contract, the District will make an equitable adjustment in the Contract Price to
compensate the Contractor for the additional services involved in such re moval or
tearing out of such work, examination and reconstruction. If completion of the Work
has been delayed thereby, the District will, in addition, make an equitable extension of
time.
E.2 ACCEPTANCE
This clause supersedes Standard Specifications Section 105.13, “Inspection – Acceptance.”
A. PARTIAL ACCEPTANCE - When the Contractor completes a suitable unit or portion of the
Project, the Engineer may make, or the Contractor may request, final inspection of that
unit. If the Engineer determines that such unit or portion is complete and meet s
Contract requirements, he or she may accept in writing that unit or portion as complete,
which written acceptance shall include a description of specific work accepted, and the
Contractor may be relieved of further responsibility for the accepted unit or portion
subject to the requirements of the Contract. Such partial acceptance shall not void or
alter any Contract provision.
B. FINAL INSPECTION AND ACCEPTANCE (As applicable)
1. Within thirty (30) consecutive Calendar Days after receipt of written notice from the
Contractor that Contract work is complete, and the Project area cleaned up, the
Engineer will make a final inspection of the Project. The Contractor shall promptly
correct all deficiencies identified by the Engineer. Once the Contractor has
satisfactorily completed all of the requirements at Section 108.09, “Substantial

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

Completion and Acceptance,” the Engineer will certify in writing Final Acceptance of
the Project.
2. Unless otherwise provided in the Contract, Final Acceptance by the District will be
made as promptly as practicable after inspection of the Work and shall be final and
conclusive except with regard to latent defects, fraud, or such gross mistakes as may
amount to fraud, or with regard to the District’s rights under any warranty or
guaranty.
3. The Project will not be accepted until the Contractor has met all Contract
requirements. The Contractor remains responsible for the correction of any
deficient or non -compliant aspects of the Work until Final Acceptance, even if
discovered after Final Acceptance.
C. The warranty of workmanship for the Work shall commence at Substantial Completion
and continue for a period of 2 years. If the Department declares partial Substantial
Completion on any portion of the Work in advance of Substantial Completion for the
entire Project, the warranty period for such portion shall commence on the date of
partial Substantial Completion and continue for a period of 2 years.
D. The Department, at any time during the warranty period, may conduct an inspection of
the Work in order to determine conformance to the Contract. If the Department
reasonably determines that defective work of any nature is present and is the
responsibility of the Contractor, the Contractor shall immediately make corrective
action to bring the defective Work into compliance with the Contract, or to the
satisfaction of the Department, and at no expense of the Department.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES
F.1 TERM OF CONTRACT
The term of the contract shall be for a period of One Year from date of award specified
on the cover page of this contract.
F.2 PERIOD OF PERFORMANCE
For the purposes of the Contract “Period of Performance” means “Contract Time” as
defined in Standard Specification Section 108.08, Determination of Contract Time and
Partial Performance.
In accordance with Section 108.09, “Substantial Completion and Final Acceptance,” the
following periods of performance apply to this Contract:
A. Substantial Completion Date. Unless the Contract specifies a different time,
Substantial Completion is 30 Calendar Days before Final Acceptance of the
applicable Task Order.
B Final Acceptance Date for all Task Orders . The Final Acceptance Date i s
______consecutive calendar days from the date of Last Notice to Proceed for the
Final Task Order.

F.3 OPTION TO EXTEND THE TERM OF THE CONTRACT
F.3.1 The District may extend the term of this contract for a period of Four (4) one -year
option periods, or successive fractions thereof, by written notice to the Contractor
before the expiration of the contract; provided that the District will give the Contractor
preliminary written notice of its intent to extend at least thirty (30) days before the
contract expires. The preliminary notice does not commit the District to an extension.
The exercise of this option is subject to the availability of funds at the time of the
exercise of this option. The Contractor may waive the thirty (30) day preliminary notice
requirement by providing a written waiver to the Contracting Officer (CO) prior to
expiration of the contract.
F.3.2 The exercise of any option periods under this contract is contingent upon the
corresponding option period under the cooperative agreement entitled Parking
Meters, Software, Systems and Related Products and Services #158971 being
exercised by the cooperative partner. In the event the cooperative agreement’s option
period is not exercised, the option period under this contract will not be exercised, and
this contract will terminate at the end of the period of performance. The Contracting
Officer shall notify the Contractor in writing if the option period under th e cooperative
agreement has been exercised and confirm the exercise of the option period under this
contract accordingly.
F.3.3 If the District exercises an option, the extended contract shall be considered to include
this option provision.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

F.3.4 The price for the option period(s) shall be as specified in Section B.5.
F.3.5 The total duration of this contract, including the exercise of any options under this
clause, shall not exceed five year.
F.4 DELIVERABLES
A. The Contractor shall perform the activities required to successfully complete the
District’s requirements and submit each deliverable to the Contract Administrator.
B. In addition to all deliverables required by the Contract, the Contractor shall submit to
the District, as a deliverable, all reports required by First Source Employment
Agreement (see H.5.E). If the Contractor does not submit the report as part of the
deliverables, the District shall not make final payment to the Contractor pursuant to
Section G.3.B.

F.5 FAILURE TO COMPLETE ON TIME (As Applicable)

Standard Specifications Section 108.09(C), “Liquidated Damages,” applies to the Contract ,
and shall be defined in Task Order if needed.
F.6 RESERVED

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

SECTION G: CONTRACT ADMINISTRATION
G.1 INVOICE PAYMENT
This clause supplements and modifies Standard Specifications Section 103.01 Article 9,
“Payments to Contractor,” and Section 109.05, “Progress Payments,” as follows:
A. Monthly Invoices (also be referred to as “applications for p ayment”). On a monthly
basis, the Contractor shall submit a proper invoice, in accordance with paragraph G.2(B)
below, for completed work. The Contractor shall submit evidence of timely payments
to all subcontractors, in accordance with paragraph G.2, below.
The District will make progress payments to the Contractor for work satisfactorily
performed, less any retainage, discounts, allowances or adjustments provided for in this
Contract, on or before the 30 th day after approval of an invoice for payment. Progress
payments do not constitute final acceptance of the work for which payments are made.
B. In the event that the Contractor fails to submit to the CO, at the time of its invoice
submittal, evidence of timely payment to subcontractors for work under the previous
invoice and a performance schedule update , the District will withhold progress
payments.
C. Reserved
G.2 INVOICE SUBMITTAL
A. The Contractor shall create and submit payment requests in an electronic format
through the DC Vendor Portal, https://vendorportal.dc.gov.
B. Unless otherwise specified in the Contract, the Contractor shall submit proper invoices
on a monthly basis.
C. To constitute a proper invoice, the Contractor shall enter all required information into
the Portal after selecting the applicable purchase order number, which is listed on the
Contractor’s profile.
D. At the time of each invoice, the Contractor shall submit to the CA all deliverables
required under the Contract.
G.3 THE QUICK PAYMENT ACT (Feb 2019)
This clause supplements and modifies Standard Specifications Section 109.06, “Payment to
Subcontractors and Suppliers Certificate,” as follows:
A. Interest Penalties to Contractors
1. The District will pay interest penalties on amounts due to the Contractor under the
Quick Payment Act, D.C. Official Code § 2-221.01 et seq., as amended, for the period
beginning on the day after the required payment date and ending on the date on which
payment of the amount is made. Interest shall be calculated at the rate of at least 1%
per month. No interest penalty shall be paid if paymen t for the completed delivery of

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

the item of property or service is made on or before the required payment date. The
required payment date shall be:
a. The date on which payment is due under the terms of this contract;
b. Not later than 7 calendar days, excluding legal holidays, after the date of
delivery of meat or meat food products;
c. Not later than 10 calendar days, excluding legal holidays, after the date of
delivery of a perishable agricultural commodity; or
d. 30 calendar days, excluding legal holidays, after receipt of a proper invoice for
the amount of the payment due.
2. No interest penalty shall be due to the Contractor if payment for the completed
delivery of goods or services is made on or before:
a. 3rd day after the required payment date for meat or a meat product;
b. 5th day after the required payment date for an agricultural commodity; or
c. 15th day after any other required payment date.
3. Any amount of an interest penalty which remains unpaid at the end of any 30 -day
period shall be added to the principal amount of the debt and thereafter interest
penalties shall accrue on the added amount.
B. Payments to Subcontractors
1. The Contractor shall take one of the following actions within seven (7) days of receipt
of any amount paid to the Contractor by the District for work performed by any
subcontractor under the contract:
a. Pay the subcontractor (s) for the proportionate share of the total payment
received from the District that is attributable to the subcontractor (s) for work
performed under the Contract; or
b. Notify the CO and the subcontractor(s), in writing, of the Contractor’s intention
to withhold all or part of the subcontractor’s payment and state the reason for
the nonpayment.
2. The Contractor shall pay subcontractors or suppliers interest penalties on amounts
due to the subcontractor or supplier beginning on the day after the payment is due
and ending on the date on which the payment is made. Interest shall be calculated
at the rate of at least 1% per month. No interest penalty shall be paid on the
following if payment for the completed delivery of the item of property or service
is made on or before the:
a. 3rd day after the required payment date for meat or a meat product;
b. 5th day after the required payment date for an agricultural commodity; or
c. 15th day after any other required payment date.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

3. Any amount of an interest penalty which remains unpaid by the Contractor at
the end of any 30-day period shall be added to the principal amount of the debt
to the subcontractor and thereafter interest penalties shall accrue on the added
amount.
3. A dispute between the Contractor and subcontractor relating to the amounts or
entitlement of a subcontractor to a payment or a late payment interest penalty under
the Quick Payment Act does not constitute a dispute to which the District is a party.
The District may not be interpleaded in any judicial or administrative proceeding
involving such a dispute.
C. Subcontract requirements
1. The Contractor shall include in each subcontract under this contract a provision
requiring the subcontractor to include in its contract with any lower -tier
subcontractor or supplier the payment and interest clauses required under
paragraphs (1) and (2) of D.C. Official Code § 2-221.02(d).
2. The Contractor shall include in each subcontract under this contract a provision that
obligates the Contractor, at the election of the subcontractor, to participate in
negotiation or mediation as an alternative to administrative or judicial resolution of a
dispute between them.

G.4 ASSIGNMENT OF CONTRACT PAYMENTS
A. In accordance with 27 DCMR 3250, the Contractor may assign to a bank, trust company,
or other financing institution funds due or to become due as a result of the performance
of this contract.
B. Any assignment shall cover all unpaid amounts payable under this contract, and shall
not be made to more than one party.
C. Notwithstanding an assignment of contract payments, the Contractor, not the assignee,
is required to prepare invoices. Where such an assignment has been made, the original
copy of the invoice must refer to the assignment and must show that payment of the
invoice is to be made directly to the assignee as follows: “Pursuant to the instrument
of assignment dated ___________, make payment of this invoice to (name and address
of assignee).”
G.5 FINAL PAYMENT
This clause supersedes Standard Specification Section 109.08, “ Acceptance and Final
Payment.”
A. Acceptance means “Final Acceptance,” as defined in Standard Specification Section
108.08(B). When the Project has been accepted in accordance Standard Specification
Section 101.08(B), the Contractor shall prepare, and submit to the CA, the final estimate
for the Work performed for approval by the District. If the District approves the final
estimate without exception to the quantities, the Contractor may file an invoice for final

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

payment. The amount of the final payment will be the entire sum found to be due after
deducting all previous payments and all amounts to be retained or deducted under the
provisions of the Contract. All prior partial estimates and progress payments shall be
subject to correction in the final estimate and payment.
B. In addition to its invoice for final payment, the Contractor must submit to the
Contracting Officer:
1. A release of all claims against the District arising from or relating to this Contract;
2. Proof of payment of all subcontractors; and
3. All required product warranties, as -built drawings, operating manuals, material
certifications, and other items as specified in the Contract.
The District shall not make final payment to the Contractor unless and until all required
documentation is received.
C. All release forms must bear an original signature of an individual authorized to sign on
behalf of the Contractor and must be affixed with the Contractor’s corporate seal or the
seal of a Notary Public.
D. Notwithstanding the provisions of B.1 above, the Contractor may reserve from the
release specific claims only if such claims have been submitted in accordance with the
Disputes clause of the Contract. In such event, the District will make final payment
pending resolution of the claim. Upon final adjudication
G.6 FIRST SOURCE AGREEMENT REQUEST FOR FINAL PAYMENT
A. For contracts subject to the 51% District Residents New Hires Requirements and First
Source Employment Agreement requirements, final request for payment must be
accompanied by the report or a waiver of compliance discussed in Section H.5.E.
B. The District shall not make final payment to the Contractor until the agency CFO has
received the CO’s final determination or approval of waiver of the Contractor’s
compliance with 51% District Residents New Hires Requirements and First Source
Employment Agreement requirements

G.7 CONTRACTING OFFICER (CO)
Contracts will be entered into and signed on behalf of the District only by contracting
officers. The contact information for the Contracting Officer is:

Office of Contracting and Procurement
250 M Street, SE, 7th Floor
Telephone: (202) ______
E-mail: ______________

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G.8 AUTHORIZED CHANGES BY THE CONTRACTING OFFICER (“CO”)
A. The CO is the only person authorized to approve changes in any of the requirements of
the Contract.
B. The Contractor shall not comply with any order, directive or request that changes or
modifies the requirements of the Contract, unless issued in writing and signed by the
CO.
C. In the event the Contractor effects any change at the instruction or request of any
person other than the CO, the change will be considered to have been made without
authority and no adjustment will be made in the Contract price to cover any cost
increase incurred as a result thereof.
D. The Contractor will be fully responsible for any changes not authorized in advance, in
writing, by the CO; may be denied compensation or other relief for any additional work
performed that is not so authorized; and may also be required, at no additional cost to
the District, to take all corrective action necessitated by reason of the unauthorized
changes.

G.9 CONTRACT ADMINSTRATOR (CA)
A. The address and telephone number of the Contract Administrator (CA) is: TBD
B. For the purposes of the Contract, “Contract Administrator” or “CA” are synonymous
with “Engineer.” The CA is responsible for general administration of the Contract and
advising the CO as to the Contractor’s compliance or noncompliance with the Contract.
The CA has the responsibility of ensuring the work conforms to the requirements of the
Contract and such other responsibilities and authorities as may be specified in the
Contract. The CA will act as the CO’s representative on technical matters, providing
technical clarifications, as necessary, with respect to the Specifications or Statement of
Work, and monitoring the progress and quality of the Contractor’s performance. Other
responsibilities include:
1. Keeping the CO fully informed of any technical or contractual difficulties
encountered during the performance period and advising the CO of any potential
problem areas under the Contract;
2. Coordinating site entry for Contractor personnel, if applicable;
3. Reviewing and approving invoices for completed work if the Contractor’s costs are
consistent with the negotiated amounts and progress is satisfactory and
commensurate with the rate of expenditure;
4. Reviewing and approving invoices for deliverables to ensure receipt of goods and
services. This includes the timely processing of invoices and vouchers in accordance
with the District’s payment provisions;
5. Inspecting and accepting/rejecting all deliverables under the Contract; and

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

6. Maintaining a file that includes all Contract correspondence, modifications, records
of inspections (site, data, equipment, etc.) and invoice or vouchers.
C. The CA shall NOT have the authority to:
1. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall
make contractual agreements, commitments or modifications;
2. Grant deviations from or waive any of the terms and conditions of the Contract;
3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of
the Contract,
4. Authorize the expenditure of funds by the Contractor;
5. Change the period of performance;
6. Substitute key personnel without CO approval; or
7. Authorize the use of District property, except as specified under the Contract

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

SECTION H: SPECIAL CONTRACT REQUIREMENTS
H.1 HIRING OF DISTRICT RESIDENTS AS APPRENTICES AND TRAINEES
A. For all new employment resulting from this contract or subcontracts hereto, as defined
in Mayor’s Order 83 -265 and implementing instructions, the Contractor shall use its
best efforts to comply with the following basic goal and objectives for utilization of bona
fide residents of the District of Columbia in each project’s labor force:
1. At least fifty -one (51) percent of apprentices and trainees employed shall be
residents of the District of Columbia registered in programs approved by the District
of Columbia Apprenticeship Council.
B. The Contractor shall negotiate an Employment Agreement with the Department of
Employment Services (DOES) for jobs created as a result of this contract. The DOES shall
be the Contractor’s first source of referral for qualified apprentices and trainees in th e
implementation of employment goals contained in this clause.

A. H.2 DEPARTMENT OF LABOR WAGE DETERMINATIONS
A. Section 103.02(A) of the S tandard Specifications is modified and supplemented as
follows:

In accordance with applicable provisions of 29 CFR Part 1 which require that the correct
wage determination and the appropriate wage rates therein be incorporated into this
contract. General Wage Decision No. DC20250001, dated January 10, 2025
Modification #1 is bound herein and contains the specific applicable wage rate(s) which
is for: Heavy (Heavy and Sewer and Water Line) and Highway.(THIS IS STANDARD BUT
CHECK WITH YOUR CO IF UNCLEAR)
B. Further, as set forth in 29 CFR Part 1, Section 1.6(c)(3)(iv), if the intent to award letter
is not issued within ninety (90) days of bid opening, all intervening modifications, notice
of which are published on the US Department of Labor website, are made a part of
this Contract. The Contractor will be reimbursed this added labor cost.
C. Within 7 days after the regular payment date of the Contractor’s payroll period, the
Contractor shall submit all certified payrolls and the accompanying Statement of
Compliance electronically using LCPTracker, the DDOT electronic labor compliance
software. DDOT will provide information regarding registration for LCPTracker at the
pre-construction conference. More information regarding these requirements is in the
Davis Bacon Compliance Requirements, attached at J.4.
H.3 PREGNANT WORKERS FAIRNESS
The Contractor shall comply with the Protecting Pregnant Workers Fairness Act of 2016 ,
D.C. Official Code § 32-1231.01 et seq.
A. The Contractor shall not:

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

1. Refuse to make reasonable accommodations to the known limitations related to
pregnancy, childbirth, related medical conditions, or breastfeeding for an employee,
unless the Contractor can demonstrate that the accommodation would impose an
undue hardship;
2. Take an adverse action against an employee who requests or uses a reasonable
accommodation in regard to the employee's conditions or privileges of
employment, including failing to reinstate the employee when the need for
reasonable accommodations ceases to the employee's original job or to an
equivalent position with equivalent:
a. Pay;
b. Accumulated seniority and retirement;
c. Benefits; and
d. Other applicable service credits;
3. Deny employment opportunities to an employee, or a job applicant, if the denial is
based on the need of the employer to make reasonable accommodations to the
known limitations related to pregnancy, childbirth, related medical conditions, or
breastfeeding;
4. Require an employee affected by pregnancy, childbirth, related medical conditions,
or breastfeeding to accept an accommodation that the employee chooses not to
accept if the employee does not have a known limitation related to pregnancy,
childbirth, relate d medical conditions, or breastfeeding or the accommodation is
not necessary for the employee to perform her duties;
5. Require an employee to take leave if a reasonable accommodation can be provided;
or
6. Take adverse action against an employee who has been absent from work as a result
of a pregnancy-related condition, including a pre-birth complication.
B. The Contractor shall post and maintain in a conspicuous place a notice of rights in both
English and Spanish and provide written notice of an employee's right to a needed
reasonable accommodation related to pregnancy, childbirth, related medical
conditions, or breastfeeding pursuant to the PPWF Act to:
1. New employees at the commencement of employment;
2. Existing employees; and
3. An employee who notifies the employer of her pregnancy, or other condition
covered by the PPWF Act, within 10 days of the notification.
C. The Contractor shall provide an accurate written translation of the notice of rights to
any non-English or non-Spanish speaking employee.
D. Violations of the PPWF Act shall be subject to civil penalties as described in the Act.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

H.4 UNEMPLOYED ANTI-DISCRIMINATION
A. The Contractor shall comply with the Unemployed Anti-Discrimination Act of 2012,
D.C. Official Code § 32-1361 et seq.
B. The Contractor shall not:
1. Fail or refuse to consider for employment, or fail or refuse to hire, an individual as
an employee because of the individual's status as unemployed; or
2. Publish, in print, on the Internet, or in any other medium, an advertisement or
announcement for any vacancy in a job for employment that includes:
a. Any provision stating or indicating that an individual's status as unemployed
disqualifies the individual for the job; or
b. Any provision stating or indicating that an employment agency will not consider
or hire an individual for employment based on that individual's status as
unemployed.
C. Violations of the Unemployed Anti -Discrimination Act shall be subject to civil
penalties as described in the Act.
H.5 51% DISTRICT RESIDENTS NEW HIRES REQUIREMENTS AND FIRST SOURCE
EMPLOYMENT AGREEMENT
A. The Contractor shall comply with the First Source Employment Agreement Act of 1984,
as amended, D.C. Official Code § 2-219.01 et seq. (First Source Act).
B. The Contractor shall enter into and maintain during the term of the contract, a First
Source Employment Agreement (Employment Agreement) with the District of
Columbia Department of Employment Services (DOES), in which the Contractor shall
agree that:
1. The first source for finding employees to fill all jobs created in order to perform the
contract shall be the First Source Register; and
2. The first source for finding employees to fill any vacancy occurring in all jobs
covered by the Employment Agreement shall be the First Source Register.
C. The Contractor shall not begin performance of the contract until its Employment
Agreement has been accepted by DOES. Once approved, the Employment Agreement
shall not be amended except with the approval of DOES.
D. The Contractor agrees that at least 51% of the new employees hired to perform the
contract shall be District residents.
E. The Contractor’s hiring and reporting requirements under the First Source Act and any
rules promulgated thereunder shall continue for the term of the contract.
F. The CO may impose penalties, including monetary fines of 5% of the total amount of
the direct and indirect labor costs of the contract, for a willful breach of the Employment

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

Agreement, failure to submit the required hiring compliance reports, or deliberate
submission of falsified data.
G. If the Contractor does not receive a good faith waiver, the CO may also impose an
additional penalty equal to 1/8 of 1% of the total amount of the direct and indirect
labor costs of the contract for each percentage by which the Contractor fails to meet
its hiring requirements.
H. Any contractor which violates, more than once within a 10 -year timeframe, the hiring
or reporting requirements of the First Source Act shall be referred for debarment for
not more than five (5) years.
I. The contractor may appeal any decision of the CO pursuant to this clause to the D.C.
Contract Appeals Board as provided in the Disputes clause in the Contract.
J. The provisions of the First Source Act do not apply to nonprofit organizations which
employ 50 employees or less.
A. H.6 WAY TO WORK AMENDMENT ACT OF 2006
A. Except as described in Section (h) of this clause, the Contractor shall comply with Title I
of the Way to Work Amendment Act of 2006 , D.C. Law 16-118, D.C. Official Code §2-
220.01 et seq. ("Living Wage Act of 2006"), for contracts in the amount of $100,000 or
more in a 12-month period.
B. The Contractor shall pay its employees and subcontractors who perform services under
the contract no less than the current living wage published on the OCP website at
www.ocp.dc.gov.
C. The Contractor shall include in any subcontract for $15,000 or more a provision
requiring the subcontractor to pay its employees who perform services under the
contract no less than the current living wage rate.
D. The DOES may adjust the living wage annually and the OCP will publish the current living
wage rate on its website at www.ocp.dc.gov.
E. The Contractor shall provide a copy of the Fact Sheet attached to the contract to each
employee and subcontractor who performs services under the contract. The Contractor
shall also post the Notice attached to the contract in a conspicuous place in its place of
business. The Contractor shall include in any su bcontract for $15,000 or more a
provision requiring the subcontractor to post the Notice in a conspicuous place in its
place of business.
F. The Contractor shall maintain its payroll records under the contract in the regular
course of business for a period of at least three (3) years from the payroll date, and shall
include this requirement in its subcontracts for $15,000 or more under the contract.
G. The payment of wages required under the Living Wage Act of 2006 shall be consistent
with and subject to the provisions of D.C. Official Code §32-1301 et seq.
H. The requirements of the Living Wage Act of 2006 do not apply to:

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

1. Contracts or other agreements that are subject to higher wage level determinations
required by federal law;
2. Existing and future collective bargaining agreements , provided, that the future
collective bargaining agreement results in the employee being paid no less than the
established living wage;
3. Contracts for electricity , telephone, water, sewer or other services provided by a
regulated utility;
4. Contracts for services needed immediately to prevent or respond to a disaster or
eminent threat to public health or safety declared by the Mayor;
5. Contracts or other agreements that provide trainees with additional services
including, but not limited to, case management and job readiness services; provided
that the trainees do not replace employees subject to the Living Wage Act of 2006;
6. An employee under 22 years of age employed during a school vacation period, or
enrolled as a full -time student, as defined by the respective institution, who is in
high school or at an accredited institution of higher education and who works less
than 25 hours per week; provided that he or she does not replace employees subject
to the Living Wage Act of 2006;
7. Tenants or retail establishments that occupy property constructed or improved by
receipt of government assistance from the District of Columbia ; provided, that the
tenant or retail establishment did not receive direct government assistance from
the District;
8. Employees of nonprofit organizations that employ not more than 50 individuals and
qualify for taxation exemption pursuant to Section 501(c)(3) of the Internal Revenue
Code of 1954, approved August 16, 1954 (68A Stat. 163; 26 U.S.C. § 501(c)(3));
9. Medicaid provider agreements for direct care services to Medicaid recipients,
provided, that the direct care service is not provided through a home care agency,
a community residence facility, or a group home for mentally retarded persons as
those terms are defined in Section 2 of the Health-Care and Community Residence
Facility, Hospice, and Home Care Licensure Act of 1983, effective February 24, 1984
(D.C. Law 5-48; D.C. Official Code§ 44-501); and
10. Contracts or other agreements between managed care organizations and the Health
Care Safety Net Administration or the Medicaid Assistance Administration to
provide health services.
I. The Mayor may exempt a contractor from the requirements of the Living Wage Act of
2006, subject to the approval of Council, in accordance with the provisions of Section
109 of the Living Wage Act of 2006.
H.7 SECTION 504 OF THE REHABILITATION ACT OF 1973, AS AMENDED
During the performance of the Contract, the Contractor and its subcontractors shall
comply with Section 504 of the Rehabilitation Act of l973, as amended. This Act

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prohibits discrimination against disabled people in federally fun ded programs and
activities. See 29 U.S.C. § 794 et seq.
H.8 AMERICANS WITH DISABILITIES ACT OF 1990 (ADA)
During the performance of this contract, the Contractor and its sub contractors shall
comply with the ADA. The ADA makes it unlawful to discriminate in employment
against a qualified individual with a disability. See 42 U.S.C. § 12101 et seq.
H.9 RESERVED
H.10 FAIR CRIMINAL RECORD SCREENING
A. The Contractor shall comply with the provisions of the Fair Criminal Record Screening
Amendment Act of 2014, effective December 17, 2014 (D.C. Law 20-152) (“Act” as used
in this section). This section applies to any employment, including employment on a
temporary or contractual basis, where the physical location of the employment is in
whole or substantial part within the District of Columbia.
B. Prior to making a conditional offer of employment, the Contractor shall not require an
applicant for employment, or a person who has requested consideration for
employment by the Contractor, to reveal or disclose an arrest or criminal accusation
that is not then pending or did not result in a criminal conviction.
C. After making a conditional offer of employment, the Contractor may require an
applicant to disclose or reveal a criminal conviction.
D. The Contractor may only withdraw a conditional offer of employment, or take adverse
action against an applicant, for a legitimate business reason as described in the Act.
E. This section and the provisions of the Act shall not apply:
1. Where a federal or District law or regulation requires the consideration of an
applicant’s criminal history for the purposes of employment;
2. To a position designated by the employer as part of a federal or District government
program or obligation that is designed to encourage the employment of those with
criminal histories;
3. To any facility or employer that provides programs, services, or direct care to,
children, youth, or vulnerable adults; or
4. To employers that employ less than 11 employees.
F. A person claiming to be aggrieved by a violation of the Act may file an administrative
complaint with the District of Columbia Office of Human Rights, and the Commission on
Human Rights may impose monetary penalties against the Contractor.
H.11 EQUAL EMPLOYMENT OPPORTUNITY
In accordance with the District of Columbia Administrative Issuance System, Mayor’s Order
85-85 dated June 10, 1985, the forms for completion of the Equal Employment Opportunity
Information Report are incorporated herein as Section J.3. An award cannot be made to
any bidder who has not satisfied the equal employment requirements.

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H.12 RESERVED
H.13 PRE-AWARD APPROVAL
The award and enforceability of this contract is contingent upon approval of the Council of
the District of Columbia. In accordance with D.C. Official Code §2-352.02 and §1-204.51(c),
the Council of the District of Columbia must approve an award of any contrac t for over
$1,000,000.00 or that has a term extending beyond 12 months. No contract in excess of
$1,000,000.00 or that is for a term extending beyond 12 months shall be binding or give
rise to any claim or demand against the District until approved by the Council of the District
of Columbia and signed by the CO.
H.14 BUY AMERICAN
This clause supersedes Standard Specifications Section 103.01, Article 24, “Buy
American”
A. BUY AMERICAN ACT (BAA) – In accordance with the Buy American Act (41
U.S.C. Chapter 83), as amended, the offeror/bidder and/or awarded Contractor
agree(s) to comply with the applicable requirements of this Act, including but
not limited to the following:
1. American Materials Required for Public Use
(a) Allowable materials.—Only unmanufactured articles, materials, and
supplies that have been mined or produced in the United States, and
only manufactured articles, materials, and supplies that have been
manufactured in the United States substantially all from articles,
materials, or supplies mined, produced, or manufactured in the United
States, shall be acquired for public use unless the head of the Federal
agency concerned determines their acquisition to be inconsistent with
the public interest, their cost to be unreasonable, or that the articles,
materials, or supplies of the class or kind to be used, or the articles,
materials, or supplies from which they are manufactured, are not
mined, produced, or manufactured in the United States in sufficient
and reasonably available commercial quantities and of a satisfactory
quality.
(b) Exceptions.—This section does not apply—
(i) to articles, materials, or supplies for use outside the United States;
(ii) to any articles, materials, or supplies procured pursuant to a
reciprocal defense procurement memorandum of understanding (as
described in section 8304 of U.S.C. Title 41), or a trade agreement or
least developed country designation described in subpart 25.400 of the
Federal Acquisition Regulation; and

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(iii) to manufactured articles, materials, or supplies procured under any
contract with an award value that is not more than the micro-purchase
threshold under section 1902 of U.S.C. Title 41.
(c) Exception for intelligence community.—This section does not apply to
acquisitions made by an agency, or component of an agency, that is an
element of the intelligence community as specified in, or designated
under, section 3 of the National Security Act of 1947 (50 U.S.C. 3003).
(d) Special Rules.—The following rules apply in carrying out the provisions
of this subsection:
(i) Iron and steel manufactured in the United States.—For purposes of
this section, manufactured articles, materials, and supplies of iron and
steel are deemed manufactured in the United States only if all
manufacturing processes involved in the production of such iron and
steel, from the initial melting stage through the application of coatings,
occurs in the United States.
(ii) Limitation on exception for commercially available off-the-shelf
items.—Notwithstanding any law or regulation to the contrary,
including section 1907 of U.S.C. Title 41, the requirements of this
section apply to all iron and steel articles, materials, and supplies.

2. Contracts for Public Works
(a) In General.—Every contract for the construction, alteration, or repair of
any public building or public work in the United States shall contain a
provision that in the performance of the work the contractor,
subcontractors, material men, or suppliers shall use only—
(i) unmanufactured articles, materials, and supplies that have been
mined or produced in the United States; and
(ii) manufactured articles, materials, and supplies that have been
manufactured in the United States substantially all from articles,
materials, or supplies mined, produced, or manufactured in the
United States.
(b) Exceptions.—This section does not apply—
(i) to articles, materials, or supplies for use outside the United
States;

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

(ii) to any articles, materials, or supplies procured pursuant to a
reciprocal defense procurement memorandum of
understanding (as described in section 8304 of U.S.C. Title 41),
or a trade agreement or least developed country designation
described in subpart 25.400 of the Federal Acquisition
Regulation; and
(iii) to manufactured articles, materials, or supplies procured under
any contract with an award value that is not more than the
micro-purchase threshold under section 1902 of U.S.C. Title 41.
(c) Particular article, material, or supply.—If the District finds that it is
impracticable to comply with subsection (a) for a particular article,
material, or supply or that it would unreasonably increase the cost, an
exception shall be noted in the specifications for that article, material,
or supply and a public record of the findings that justified the exception
shall be made.
(d) Waiver authority.—Subsection (a) shall be regarded as requiring the
purchase, for public use within the United States, of articles, materials,
or supplies manufactured in the United States in sufficient and
reasonably available commercial quantities and of a satisfactory
quality, unless the District determines their acquisition to be
inconsistent with the public interest, their cost to be unreasonable, or
that the articles, materials, or supplies of the class or kind to be used,
or the articles, materials, or supplies from which they are
manufactured, are not mined, produced, or manufactured in the United
States in sufficient and reasonably available commercial quantities and
of a satisfactory quality.
(e) Special Rules.
(i) Production of iron and steel.—For purposes of this section,
manufactured articles, materials, and supplies of iron and steel
are deemed manufactured in the United States only if all
manufacturing processes involved in the production of such iron
and steel, from the initial melting stage through the application
of coatings, occurs in the United States.
(ii) Limitation on exception for commercially available off-the-shelf
items.—Notwithstanding any law or regulation to the contrary,
including section 1907 of U.S.C. Title 41, the requirements of
this section apply to all iron and steel articles, materials, and
supplies used in contracts described in subsection (a).

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

(f) Results of Failure to Comply.—If the District awards a contract
containing the provision required by subsection (a) and finds that there
has been a failure to comply with the provision in the performance of
the contract, the District shall make the findings public. The findings
shall include the name of the contractor obligated under the subject
contract. The contractor, and any subcontractor, material man, or
supplier associated or affiliated with the contractor, shall not be
awarded another contract for the construction, alteration, or repair of
any public building or public work for 3 years after the findings are
made public.

3. Implementing FAR Provisions
(a) The BAA provides a preference for the purchase of domestic supplies
(or domestic end products) and domestic construction materials. To
this end, the offeror/bidder and/or awarded Contractor agree(s) to
comply with the BAA’s implementing regulations under the Federal
Acquisition Regulations (FAR), including and not limited to 49 FAR Part
25, and acknowledge(s) that the FAR provides a two-part test for
determining if an end product (that does not consist wholly or
predominantly of iron or steel or a combination of both) qualifies as a
domestic end product:
(i) the end product must be manufactured in the U.S.; and
(ii) (ii) in calendar year 2024 more than 65 percent of the cost of its
components must be mined, produced, or manufactured in the
U.S. and the domestic content threshold increases to 75 percent
in calendar year 2029.
(b) In the event no domestic products can meet the new thresholds or the
cost to acquire them would be unreasonable, there is a 55 percent
fallback threshold in effect from October 25, 2022 through December
31, 2029. For end products consisting wholly or predominantly of iron
or steel or a combination of both, the cost of domestic components
must be 95 percent to qualify as a domestic end product. The FAR
provides similar standards for domestic construction materials..

H.15 CONSTRUCTION WAGE RATE REQUIREMENTS (DAVIS BACON ACT) (As Applicable)
a) Definition.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

(1) “Site of the work” is defined as:
(i) The primary site of the work. The physical place or places where the construction
called for in the contract will remain when work on it is completed; and
(ii) The secondary site of the work, if any. Any other site where a significant portion
of the building or work is constructed, provided that such site is—
(A) Located in the United States; and
(B) Established specifically for the performance of the contract or project;
(2) Except as provided in paragraph (3) of this definition, includes any fabrication plants,
mobile factories, batch plants, borrow pits, job headquarters, tool yards, etc.,
provided—
(i) They are dedicated exclusively, or nearly so, to performance of the contract or
project; and
(ii) They are adjacent or virtually adjacent to the “primary site of the work” as
defined in paragraph (a)(1)(i), or the “secondary site of the work” as defined in
paragraph (a)(1)(ii) of this definition;
(3) Does not include permanent home offices, branch plant establishments, fabrication
plants, or tool yards of a Contractor or subcontractor whose locations and
continuance in operation are determined wholly without regard to a particular
Federal contract or project. In addition, fabrication plants, batch plants, borrow pits,
job headquarters, yards, etc., of a commercial or material supplier which are
established by a supplier of materials for the project before opening of bids and not
on the Project site, are not included in the “site of the work.” Such permanent,
previously established facilities are not a part of the “site of the work” even if the
operations for a period of time may be dedicated exclusively or nearly so, to the
performance of a contract.
(b) (1) All laborers and mechanics employed or working upon the site of the work will be
paid unconditionally and not less often than once a week, and without subsequent
deduction or rebate on any account (except such payroll deductions as are
permitted by regulations issued by the Secretary of Labor under the Copeland Act
(29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash
equivalents thereof) due at time of payment computed at rates not less than those
contained in the wage d etermination of the Secretary of Labor which is attached
hereto and made a part hereof, or as may be incorporated for a secondary site of
the work, regardless of any contractual relationship which may be alleged to exist
between the Contractor and such laborers and mechanics. Any wage determination
incorporated for a secondary site of the work shall be effective from the first day on
which work under the contract was performed at that site and shall be incorporated
without any adjustment in contract price o r estimated cost. Laborers employed by
the construction Contractor or construction subcontractor that are transporting
portions of the building or work between the secondary site of the work and the

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

primary site of the work shall be paid in accordance with the wage determination
applicable to the primary site of the work.
(2) Contributions made or costs reasonably anticipated for bona fide fringe benefits
under section 1(b)(2) of the Construction Wage Rate Requirements statute on
behalf of laborers or mechanics are considered wages paid to such laborers or
mechanics, subject to the provisions of paragraph (e) of this clause; also, regular
contributions made or costs incurred for more than a weekly period (but not less
often than quarterly) under plans, funds, or programs which cover the particular
weekly period, are deemed t o be constructively made or incurred during such
period.
(3) Such laborers and mechanics shall be paid not less than the appropriate wage rate
and fringe benefits in the wage determination for the classification of work actually
performed, without regard to skill, except as provided in the clause entitled
Apprentices and Trainees. Laborers or mechanics performing work in more than one
classification may be compensated at the rate specified for each classification for
the time actually worked therein; provided that the employer’s payroll records
accurately set forth the time spent in each classification in which work is performed.
(4) The wage determination (including any additional classifications and wage rates
conformed under paragraph (c) of this clause) and the Construction Wage Rate
Requirements (Davis-Bacon Act) poster (WH -1321) shall be posted at all times by
the Contractor and its subco ntractors at the primary site of the work and the
secondary site of the work, if any, in a prominent and accessible place where it can
be easily seen by the workers.
(c) (1) The Contracting Officer shall require that any class of laborers or mechanics which
is not listed in the wage determination and which is to be employed under the
contract shall be classified in conformance with the wage determination. The
Contracting Offi cer shall approve an additional classification and wage rate and
fringe benefits therefor only when all the following criteria have been met:
(i) The work to be performed by the classification requested is not performed by a
classification in the wage determination.
(ii) The classification is utilized in the area by the construction industry.
(iii) The proposed wage rate, including any bona fide fringe benefits, bears a
reasonable relationship to the wage rates contained in the wage determination.
(2) If the Contractor and the laborers and mechanics to be employed in the
classification (if known), or their representatives, and the Contracting Officer agree
on the classification and wage rate (including the amount designated for fringe
benefits, where ap propriate), a report of the action taken shall be sent by the
Contracting Officer to the Administrator of the:
Wage and Hour Division
Employment Standards Administration

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

U.S. Department of Labor
Washington, DC 20210
The Administrator or an authorized representative will approve, modify, or
disapprove every additional classification action within 30 days of receipt and so
advise the Contracting Officer or will notify the Contracting Officer within the 30 -
day period that additional time is necessary.
(3) In the event the Contractor, the laborers or mechanics to be employed in the
classification, or their representatives, and the Contracting Officer do not agree on
the proposed classification and wage rate (including the amount designated for
fringe benefit s, where appropriate), the Contracting Officer shall refer the
questions, including the views of all interested parties and the recommendation of
the Contracting Officer, to the Administrator of the Wage and Hour Division for
determination. The Adminis trator, or an authorized representative, will issue a
determination within 30 days of receipt and so advise the Contracting Officer or will
notify the Contracting Officer within the 30 -day period that additional time is
necessary.
(4) The wage rate (including fringe benefits, where appropriate) determined pursuant
to paragraphs (c)(2) and (c)(3) of this clause shall be paid to all workers performing
work in the classification under this contract from the first day on which work is
performed in the classification.
(d) Whenever the minimum wage rate prescribed in the contract for a class of laborers or
mechanics includes a fringe benefit which is not expressed as an hourly rate, the
Contractor shall either pay the benefit as stated in the wage determination or shall pay
another bona fide fringe benefit or an hourly cash equivalent thereof.
(e) If the Contractor does not make payments to a trustee or other third person, the
Contractor may consider as part of the wages of any laborer or mechanic the amount
of any costs reasonably anticipated in providing bona fide fringe benefits under a plan
or program; provided, That the Secretary of Labor has found, upon the written request
of the Contractor, that the applicable standards of the Construction Wage Rate
Requirements statute have been met. The Secretary of Labor may require the
Contractor to se t aside , in a separate account , assets for the meeting of obligations
under the plan or program.
H.16 CONVICT LABOR (18 USC 438)
Convict labor shall not be used on the Contract unless otherwise provided by law.
H.17 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 USC 327-330)
The following requirements apply to all contracts in excess of $100,000 and subject to
the overtime provisions of the Contract Work Hours and Safety Standards Act:

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(a) Overtime requirements. No Contractor or subcontractor employing laborers or
mechanics (see Federal Acquisition Regulation 22.300) shall require or permit them to
work over 40 hours in any workweek unless they are paid at least 1 and ½ times the
basic rate of pay for each hour worked over 40 hours.
(b) Violation; liability for unpaid wages; liquidated damages. The responsible Contractor
and subcontractor are liable for unpaid wages if they violate the terms in paragraph (a)
of this clause. In addition, the Contractor and subcontractor are liable for liquidated
damages payable to the Government. The Contracting Officer will assess liquidated
damages at the rate of $27 per affected employee for each calendar day on which the
employer required or permitted the employee to work in excess of the standard
workweek of 40 hours without paying overtime wages required by the Contract Work
Hours and Safety Standards statute (found at 40 U.S.C. chapter 37).
c) Withholding for unpaid wages and liquidated damages. The Contracting Officer will
withhold from payments due under the contract sufficient funds required to satisfy any
Contractor or subcontractor liabilities for unpaid wages and liquidated damages. If
amounts withheld under the contract are insufficient to satisfy Contractor or
subcontractor liabilities, the Contracting Officer will withhold payments from other
Federal or Federally assisted contracts held by the same Contractor that are subject to
the Contract Work Hours and Safety Standards statute.
(d) Payrolls and basic records.
(1) The Contractor and its subcontractors shall maintain payrolls and basic payroll
records for all laborers and mechanics working on the contract during the contract
and shall make them available to the Government until 3 years after contract
completion. The records shall contain the name and address of each employee,
social security number, labor classifications, hourly rates of wages paid, daily and
weekly number of hours worked, deductions made, and actual wages paid. The
records need not duplicate those required for construction work by Department of
Labor regulations at 29 CFR 5.5(a)(3) implementing the Construction Wage Rate
Requirements statute.
(2) The Contractor and its subcontractors shall allow authorized representatives of the
Contracting Officer or the Department of Labor to inspect, copy, or transcribe
records maintained under paragraph (d)(1) of this clause. The Contractor
or subcontractor also shall allow authorized representatives of the Contracting
Officer or Department of Labor to interview employees in the workplace during
working hours.
(e) Subcontracts. The Contractor shall insert the provisions set forth in paragraphs (a)
through (d) of this clause in subcontracts that may require or involve the employment
of laborers and mechanics and require subcontractors to include these provisions in any
such lower tier subcontracts. The Contractor shall be responsible for compliance by
any subcontractor or lower -tier subcontractor with the provisions set forth in
paragraphs (a) through (d) of this clause.

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H.18 RESERVED
H.18.1 CONSTRUCTION SCHEDULE (As Applicable)
This Special Provision modifies and supplements Section 108.03 of the DDOT Standard
Specifications.
1. The Contractor shall submit his construction schedule at least three (3) weeks prior
to the start of construction for approval by the Engineer or designee.
The Schedule shall include:
a. Activity sequences and durations, allocation of labor and materials, review and
processing of shop drawings and other submittals, and procurement and
delivery of materials and products including those with long lead times.
b. Activities of the Contractor and the District, including estimated DDOT review
times.
c. When the Contractor submits the Baseline Project Schedule for review and
approval. The CA/CM will review and return comments and expected Notice To
Proceed (NTP) date for incorporation into the final version of the Baseline
Project Schedule. After incorpo ration of comments and provision of the NTP
date, the Contractor shall submit the final version of the Baseline Project
Schedule for approval at least one week before the provided NTP date. Once
the CA/CM verifies incorporation of the comments and expecte d NTP date into
the Baseline Project Schedule, NTP will be issued along with approval of the
Baseline Project Schedule.
d. In order to complete construction within the contract stipulated time, the
Contractor may have to utilize multiple shifts and/or overtime work (including
Saturdays, Sundays and Holidays) if granted.
e. The cost of multiple shifts and/or overtime work shall be included in the bid
process for the various items of work on the project and no additional
compensation will be allowed.
f. In developing the plan, the Contractor shall consider time lost due to inclement
weather. The District will not consider any requests for partial suspension or
time extension for time lost due to inclement weather.
2. Schedule requirements and updates
a. If applicable, the Contractor shall schedule its work so that the requirements of
the TRAFFIC MANAGEMENT PLAN (TMP) are satisfied.
b. The Contractor shall provide schedule data files to the CA and the CM upon
request.
c. The Contractor shall have monthly reconciliation meetings with the CA/CM to

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agree on actual completion percentages.
d. The Contractor shall use the agreed completion percentages for monthly
schedule updates.
e. The Contractor shall not change the schedule logic ( relationship between
activities, key constraints, predecessors/successors) without the CA/CM’s
approval.
f. Although the construction Critical Path Method (CPM) schedule is the master
path for the completion of the work, the day -to-day installation of the work by
the Contractor should be managed by short term schedules. These short -term
schedules should cover periods from one to four weeks with two -week
lookahead schedules. The Contractor shall extract the lookahead schedules
form the construction CPM schedule. The Contractor’s lookahead activities shall
follow the latest approved construction CPM schedule.
g. An evaluation of progress is to be completed after each 10 percent increment of
the contract time that has elapsed. Whenever performance falls behind the
approved plans schedule by 10 percent of more, the Contractor shall, within 15
calendar says, submit to the CA/CM for review a revised plan for completing the
project within the remaining time.
The Contractor must be aware that part of the work may include coordination with various
Government agencies, National Park Service and Utility Companies. Delay by any outside
sources will not constitute grounds for waiving this provision.

SECTION I: CONTRACT CLAUSES
I.1 APPLICABILITY OF STANDARD CONTRACT PROVISIONS (AS APPLICABLE)
Except to the extent supplemented and modified, or superseded, by the terms of the
Contract, Standard Specifications for Highways and Structures (2013) (“Standard
Specifications”) applies to this Contract to the extent set forth in Clause C.2 . The Standard
Specifications may be found at:
https://ddot.dc.gov/sites/default/files/dc/sites/ddot/publication/attachments/DDOT_Sta
ndardSpecificationsHighwaysStructures_2013.pdf
I.2 CONTRACTS THAT CROSS FISCAL YEARS
The District’s obligation for performance of the Contract beyond the fiscal year is
contingent upon the availability of appropriated funds from which payment for contract
purposes can be made. No legal liability on the part of District for any payment may arise
for performance under the Contract beyond the end of the fiscal year in which the Contract
was awarded, until funds are made available to the Contracting Officer for performance
and until the Contractor receives notice of availability, to be confirme d in writing by the

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Contracting Officer
I.3 CONFIDENTIALITY OF INFORMATION
The Contractor shall keep all information relating to the Project in absolute confidence,
shall comply with the District and federal laws governing the confidentiality of records, and
shall not use the information in connection with any other matters.
I.4 PUBLICITY
The Contractor shall at all times obtain the prior written approval from the CO before the
Contractor, any of its officers, agents, employees or subcontractors, either during the term
of the Contract or after expiration or termination of the Contract, make any statement, or
issue any material, for publication through any medium of communication, bearing on the
work performed or data collected under the Contract.
I.5 SUBCONTRACTING
This paragraph supersedes Standard Specifications Section 108.01, “Subletting of
Contract.”
A. The Contractor hereunder shall not subcontract any of the Work to any subcontractor
without the prior written consent of the CO. If the CO consents, any work so
subcontracted shall be performed pursuant to a subcontract agreement, which the
District will have the right to review and approve prior to its execution by the Contractor.
Any such subcontract shall specify that the Contractor and the subcontractor shall be
subject to every provision of the Contract. Notwithstanding any work that is
subcontracted, the Contractor shall remain liable to the District for all of the Work.
B. The Contractor shall use the Subcontractor Approval Request Form (DDOT Form 120 -
KA), attached at Section J.2, to request approval of subcontractors on this Project. The
form should be completed for each subcontractor requested for approval and
submitted to the Contracting Officer.
C. The Contractor shall make copies of subcontracts available for review at any time by
representatives of the District and, for FAHP contracts, the FHWA.
The Contractor shall ensure that all subcontractors meet the General Standards of
Responsibility as set forth in 27 DCMR 2200.4. The Contracting Officer may, but is under
no obligation to, request that the Contractor provide written evidence of a subcontractor’s
responsibility. Such action on the part of the Contracting Officer in no way limits the
Contractor’s responsibility under this subparagraph D.
I.6 TIME
Time, if stated as number of days, will include Saturdays, Sundays, and holidays, unless
otherwise stated herein.
I.7 FREEDOM OF INFORMATION ACT
The District of Columbia Freedom of Information Act, at D.C. Official Code §2 -532 (a-3),

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requires the District to make available for inspection and copying any record produced or
collected pursuant to a District contract with a private contractor to perform a public
function, to the same extent as if the record were maintained by the agency on whose
behalf the contract is made. If the Contractor receives a request for such information, the
Contractor shall immediately send the request to the CA who will provide the request to
the DDOT Freedom of Information Act (FOIA) Officer in accordance with the D.C. Freedom
of Information Act. If DDOT receives a request for a record maintained by the Contractor
pursuant to the Contract, the CA will forward a copy to the Contractor. In either event, the
Contractor is required by law to provide all responsive records to the CA within the
timeframe designated by the CA. The DDOT FOIA Officer will determine whether the
records are releasable. The District will reimburse the Contractor for the costs of searching
and copying the records in accordance with D.C. Official Code §2-532 and Chapter 4 of Title
1 of the D.C. Municipal Regulations.
I.8 INSURANCE
A. GENERAL REQUIREMENTS. The Contractor at its sole expense shall procure and maintain,
during the entire period of performance under this contract, the types of insurance
specified below. The Contractor shall have its insurance broker or insurance company
submit a Certificate of Insurance to the CO giving evidence of the required coverage
prior to commencing performance under this contract. In no event shall any work be
performed until the required Certificates of Insurance signed by an authorized
representative of the insurer(s) have been provided to, and accepted by, the CO. All
insurance shall be written with financially responsible companies authorized to do
business in the District of Columbia or in the jurisdiction where the work is to be
performed and have an A.M. Best Company rating of A - / VII or higher. Should the
Contractor decide to engage a subcontractor for segments of the work under this
contract and wish to pr opose different insurance requirements than outlined below,
then, prior to commencement of work by the subcontractor, the Contractor shall submit
in writing the name and brief description of work to be performed by the subcontractor
on the Subcontractors I nsurance Requirement Template provided by the CA, to the
Office of Risk Management (ORM). ORM will determine the insurance requirements
applicable to the subcontractor and promptly deliver such requirements in writing to
the Contractor and the CA. The Cont ractor must provide proof of the subcontractor's
required insurance prior to commencement of work by the subcontractor. If the
Contractor decides to engage a subcontractor without requesting from ORM specific
insurance requirements for the subcontractor, such subcontractor shall have the same
insurance requirements as the Contractor.

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General liability, commercial auto, workers' compensation and property insurance policies
(if applicable to this agreement) shall contain a waiver of subrogation provision in favor
of the Government of the District of Columbia.

The Government of the District of Columbia shall be included in all policies required
hereunder to be maintained by the Contractor and its subcontractors (except for
workers’ compensation and professional liability insurance) as an additional insureds
for claims against The Government of the District of Columbia relating to this contract,
with the understanding that any affirmative obligation imposed upon the insured
Contractor or its subcontractors (including without limitation the liability to pay
premiums) shall be the sole obligation of the Contractor or its subcontractors, and not
the additional insured. The additional insured status under the Contractor’s and its
subcontractors’ Commercial General Liability insurance policies shall be affected using
the ISO Additional Insured Endorsement form CG 20 10 11 85 (or CG 20 10 07 04 and
CG 20 37 07 04) or such other endorsement or combination of endorsements providing
coverage at least as broad and approved by the CO in writing. All of the Contractor’s
and its subcontractors’ liability policies (except for workers’ compensation and
professional liability insurance) shall be endorsed using ISO form CG 20 01 04 13 or its
equivalent so as to indicate that such policies provide primary coverage (without any
right of contribution by any other insurance, reinsurance or self -insurance, including
any deductible or retention, maintained by an Additional Insured) for all claims against
the additional insured arising out of the performance of this Statement of Work by the
Contractor or its subcontractors, or anyone for whom the Contractor or its
subcontractors may be liable. These policies shall include a separation of insureds clause
applicable to the additional insured.

If the Contractor and/or its subcontractors maintain broader coverage and/or higher limits
than the minimums shown below, the District requires and shall be entitled to the
broader coverage and/or the higher limits maintained by the Contractor and
subcontractors.

B. INSURANCE REQUIREMENTS

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1. Commercial General Liability Insurance (“CGL”) - The Contractor shall provide evidence
satisfactory to the CO with respect to the services performed that it carries a CGL policy,
written on an occurrence (not claims -made) basis, on Insurance Services Of fice, Inc.
(“ISO”) form CG 00 01 04 13 (or another occurrence-based form with coverage at least
as broad and approved by the CO in writing), covering liability for all ongoing and
completed operations of the Contractor, including ongoing and completed oper ations
under all subcontracts, and covering claims for bodily injury, including without
limitation sickness, disease or death of any persons, injury to or destruction of property,
including loss of use resulting therefrom, personal and advertising injury, and including
coverage for liability arising out of an Insured Contract (including the tort liability of
another assumed in a contract) and acts of terrorism (whether caused by a foreign or
domestic source). Such coverage shall have limits of liability of not less than $1,000,000
each occurrence, a $2,000,000 general aggregate (including a per location or per project
aggregate limit endorsement, if applicable) limit, a $1,000,000 personal and advertising
injury limit, and a $2,000,000 products-completed operations aggregate limit.

The contractor should be named as an additional insured on the applicable
manufacturer’s/distributer’s Commercial General Liability policy using Insurance
Services Office, Inc. (“ISO”) form CG 20 15 04 13 (or another occurrence -based form
with coverage at least as broad).

OCP should collect, review for accuracy and maintain all warranties for goods and services.

2. Automobile Liability Insurance - The Contractor shall provide evidence satisfactory to the
CO of commercial (business) automobile liability insurance written on ISO form CA 00
01 10 13 (or another form with coverage at least as broad and approved by the CO in
writing) including coverage for all owned, hired, borrowed and non-owned vehicles and
equipment used by the Contractor, with minimum per accident limits equal to the
greater of (i) the limits set forth in the Contractor’s commercial automobile liabi lity
policy or (ii) $1,000,000 per occurrence combined single limit for bodily injury and
property damage. Form CA 99 48 03 06 Pollution Liability - Broadened Coverage for
Covered Autos - Business Auto, Motor Carrier and Truckers must be endorsed onto the
policy

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

3. Workers’ Compensation Insurance - The Contractor shall provide evidence satisfactory
to the CO of Workers’ Compensation insurance in accordance with the statutory
mandates of the District of Columbia or the jurisdiction in which the contract is
performed.

Employer’s Liability Insurance - The Contractor shall provide evidence satisfactory to the CO
of employer’s liability insurance as follows: $500,000 per accident for injury; $500,000
per employee for disease; and $500,000 for policy disease limit.

All insurance required by paragraphs 1,2 and 3 shall include a waiver of subrogation
endorsement for the benefit of Government of the District of Columbia.

4. Cyber Liability Insurance - The Contractor shall provide evidence satisfactory to the
Contracting Officer of Cyber Liability Insurance, with limits not less than $2,000,000 per
occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently br oad to
respond to the duties and obligations as is undertaken by Contractor in this agreement
and shall include, but not limited to, claims involving infringement of intellectual
property, including but not limited to infringement of copyright, trademark, trade dress,
invasion of privacy violations, information theft, damage to or destruction of electronic
information, release of private information, alteration of electronic information,
extortion and network security. The policy shall provide coverage for breach response
costs as well as regulatory fines and penalties as well as credit monitoring expenses with
limits sufficient to respond to these obligations. Limits may not be shared with other
lines of coverage. A copy of the cyber liability policy must be submitted to the Office of
Risk Management (ORM) for compliance review.

5. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence
satisfactory to the CO of commercial umbrella or excess liability insurance with
minimum limits equal to the greater of (i) the limits set forth in the Contractor’s
umbrella or excess liability policy or (ii) $5,000,000 per occurrence and $5,000,000 in
the annual aggregate, following the form and in excess of all liability policies. All liability
coverages must be scheduled under the umbrella and/or excess policy. The insuran ce
required under this paragraph shall be written in a form that annually reinstates all
required limits. Coverage shall be primary to any insurance, self -insurance or

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reinsurance maintained by the District and the “other insurance” provision must be
amended in accordance with this requirement and principles of vertical exhaustion.

C. PRIMARY AND NONCONTRIBUTORY INSURANCE
The insurance required herein shall be primary to and will not seek contribution from any
other insurance, reinsurance or self -insurance including any deductible or retention,
maintained by the Government of the District of Columbia.

D. DURATION. The Contractor shall carry all required insurance until all contract work is
accepted by the District of Columbia and shall carry listed coverages for ten years for
construction projects following final acceptance of the work performed under t his
contract and two years for non-construction related contracts.

E. LIABILITY. These are the required minimum insurance requirements established by the
District of Columbia. However, the required minimum insurance requirements provided
above will not in any way limit the contractor’s liability under this contract.

F. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible for any
loss or damage to their personal property, including but not limited to tools and
equipment, scaffolding and temporary structures, rented machinery, or owned and
leased equipment. A waiver of subrogation shall apply in favor of the District of
Columbia.

G. MEASURE OF PAYMENT. The District shall not make any separate measure or payment
for the cost of insurance and bonds. The Contractor shall include all of the costs of
insurance and bonds in the contract price.

H. NOTIFICATION. The Contractor shall ensure that all policies provide that the CO shall be
given thirty (30) days prior written notice in the event of coverage and / or limit changes
or if the policy is canceled prior to the expiration date shown on the c ertificate. The
Contractor shall provide the CO with ten (10) days prior written notice in the event of

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

non-payment of premium. The Contractor will also provide the CO with an updated
Certificate of Insurance should its insurance coverages renew during the contract.

I. CERTIFICATES OF INSURANCE. The Contractor shall submit certificates of insurance giving
evidence of the required coverage as specified in this section prior to commencing
work. Certificates of insurance must reference the corresponding contract number.
Evidence of insurance shall be submitted to:

The Government of the District of Columbia

Louis Brown
Deputy Chief Contracting Officer
Government of the District of Columbia
Office of Contracting and Procurement
District Department of Transportation (DDOT)
250 M Street, SE, 7th Floor,
Washington, DC 20003
Cell (202) 734-2592 Louis.Brown@dc.gov

The CO may request, and the Contractor shall promptly deliver updated certificates of
insurance, endorsements indicating the required coverages, and/or certified copies of
the insurance policies. If the insurance initially obtained by the Contractor expires prior
to completion of the contract, renewal certificates of insurance and additional insured
and other endorsements shall be furnished to the CO prior to the date of expiration of
all such initial insurance. For all coverage required to be maintained af ter completion,
an additional certificate of insurance evidencing such coverage shall be submitted to
the CO on an annual basis as the coverage is renewed (or replaced).

J. DISCLOSURE OF INFORMATION. The Contractor agrees that the District may disclose the
name and contact information of its insurers to any third party which presents a claim
against the District for any damages or claims resulting from or arising out of wo rk

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performed by the Contractor, its agents, employees, servants, or subcontractors in the
performance of this contract.

I.9 DISPUTES
This clause supersedes Standard Specifications Section 103.01 Article 7, “Disputes.”
All disputes arising under or relating to the contract shall be resolved as provided herein ,
except, for Federal Aid Highway Program (FAHP) contracts only, disputes arising out of the
labor standards provisions of the Contract are governed by the requirements at H.10.A.9.
(a) Claims by the Contractor against the District: Claim, as used in paragraph (a) of
this clause, means a written assertion by the Contractor seeking, as a matter of
right, the payment of money in a sum certain, the adjustment or interpretation of
contract terms, or other relief arising under or relating to the Contract. A claim
arising under a contract, unlike a claim relating to that contract, is a claim that can
be resolved under a contract clause that provides for the relief sought by the
claimant
(1) All claims by a Contractor against the District arising under or relating to a
contract shall be in writing and shall be submitted to the CO for a decision. The
Contractor’s claim shall contain at least the following:
(i) A description of the claim and the amount in dispute;
(ii) Data or other information in support of the claim;
(iii) A brief description of the Contractor’s efforts to resolve the dispute prior to
filing the claim; and
(iv) The Contractor’s request for relief or other action by the CO.
(2) The CO may meet with the Contractor in a further attempt to resolve the claim
by agreement.
(3) The CO shall issue a decision on any claim within 120 calendar days after receipt
of the claim. Whenever possible, the CO shall take into account factors such as
the size and complexity of the claim and the adequacy of the information in
support of the claim provided by the Contractor.
(4) The CO’s written decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings of fact,
although specific findings of fact are not required and, if made, shall not be
binding in any subsequent proceeding;

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(v) If all or any part of the claim is determined to be valid, determine the
amount of monetary settlement, the contract adjustment to be made, or
other relief to be granted;
(vi) Indicate that the written document is the CO’s final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing the
decision to the Contract Appeals Board.
(5) Failure by the CO to issue a decision on a contract claim within 120 days of
receipt of the claim will be deemed to be a denial of the claim, and will authorize
the commencement of an appeal to the Contract Appeals Board as provided by
D.C. Official Code § 2-360.04.
(6) If a contractor is unable to support any part of its claim and it is determined that
the inability is attributable to a material misrepresentation of fact or fraud on
the part of the Contractor, the Contractor shall be liable to the District for an
amount equal to the unsupported part of the claim in addition to all costs to the
District attributable to the cost of reviewing that part of the Contractor’s claim.
Liability under this paragraph (a)(6) shall be determined within six (6) years of
the commission of the misrepresentation of fact or fraud.
(7) Pending final decision of an appeal, action, or final settlement, the Contractor
shall proceed diligently with performance of the Contract in accordance with the
decision of the CO.
(b) Claims by the District against the Contractor: Claim as used in paragraph (b) of this
clause, means a written demand or written assertion by the District seeking, as a
matter of right, the payment of money in a sum certain, the adjustment of contract
terms, or other relief arising under or relating to the Contract. A claim arising under
a contract, unlike a claim relating to that contract, is a claim that can be resolved
under a contract clause that provides for the relief sought by the claimant.
(1) The CO shall decide all claims by the District against a contractor arising under
or relating to a contract.
(2) The CO shall send written notice of the claim to the Contractor. The CO’s written
decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings of fact,
although specific findings of fact are not required and, if made, shall not be
binding in any subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine the amount
of monetary settlement, the contract adjustment to be made, or other relief

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to be granted;
(vi) Indicate that the written document is the CO’s final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing the
decision to the Contract Appeals Board.
(3) The CO shall support the decision by reasons and shall inform the Contractor of
its rights as provided herein.
(4) Before or after issuing the decision, the CO may meet with the Contractor to
attempt to resolve the claim by agreement.
(5) The authority contained in this paragraph (b) shall not apply to a claim or dispute
for penalties or forfeitures prescribed by statute or regulation which another
District agency is specifically authorized to administer, settle or determine.
(6) This clause shall not authorize the CO to settle, compromise, pay, or otherwise
adjust any claim involving fraud.
(c) Decisions of the CO shall be final and not subject to review unless the Contractor
timely commences an administrative appeal for review of the decision, by filing a
complaint with the Contract Appeals Board, as authorized by D.C. Official Code § 2-
360.04.
(d) Pending final decision of an appeal, action, or final settlement, the Contractor shall
proceed diligently with performance of the Contract in accordance with the
decision of the CO.
I.10 RESERVED
I.11 GOVERNING LAW
This Contract, and any disputes arising out of or related to this Contract, shall be governed
by, and construed in accordance with, the laws of the District of Columbia.
I.12 SITE INVESTIGATION – CONSTRUCTION (As Applicable)
A. The Contractor acknowledges that it has taken steps reasonably necessary to ascertain
the nature and location of the Work, and that it has investigated and satisfied itself as
to the general and local conditions which can affect the Work or its cost, including but
not limited to:
1. conditions bearing upon transportation, disposal, handling, and storage
of materials;
2. the availability of labor, water, electric power, and roads;
3. uncertainties of weather, river stages, tides, or similar physical conditions at the site;
4. the conformation and conditions of the ground;
5. the character of equipment and facilities needed preliminary to and during the
performance of the Work; and

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6. all conditions related to site access, required permits, utilities coordination, and
District requirements.
B. The Contractor also acknowledges that it has satisfied itself as to the character, quality,
and quantity of surface and subsurface materials or obstacles to be encountered insofar
as this information is reasonably ascertainable from an inspection of the site, including
all ex ploratory work done by the District, as well as from the Drawings and
Specifications made a part of the Contract. Any failure of the Contractor to take the
actions described and acknowledged in this clause shall not relieve the Contractor from
responsibility for estimating properly the difficulty and cost of successfully performing
the Work, or for proceeding to successfully perform the Work without additional
expense to the District.
C. The Contractor is solely responsible for any conclusions or interpretations made by the
Contractor based on the information made available by the District. The District
assumes no responsibility for, and Contractor is solely responsible for, any
understanding based upon, any representation made by any District officers
or agents before the execution of the Contract, unless that understanding or
representation is expressly stated in the Contract.
I.13 DC HUMAN RIGHTS ACT ANTI-DISCRIMINATION CLAUSE
During the performance of the Contract, the Contractor shall comply with the DC Human
Rights Act of 1977, D.C. Official Code § 2-1401 et. seq., as amended. The Contractor shall
ensure that all subcontracts contain this requirement.
I.14 AMERICANS WITH DISABILITIES ACT REQUIREMENTS
This clause supersedes Standard Specification Section 102.10, “Employment of the
Handicapped.”
Pursuant to the Rehabilitation Act of 1973, 29 U.S.C. § 701, as amended, the DC Human
Rights Act of 1977, and the A mericans With Disabilities Act, the C ontractor and all
Subcontractors agree not to discriminate against any person with disabilities who is
qualified to perform the job. The Contractor also agrees to take Affirmative Action to hire,
advance, and treat persons with disabilities without discrimination.
I.15 ORDER OF PRECEDENCE
This paragraph supersedes Standard Specifications Section 103.01 Article 2 “Order of
Precedence.”
The Contract Documents are complimentary, and different requirements within the
Contract Documents shall only be deemed in conflict if compliance with both cannot be
achieved. In the event of a conflict between the terms of the Contract, the Contract
Documents apply in the following order of precedence:
1. The Contract, modifications, including Supplementary Specifications, Special Provisions
and Contract Drawings.
2. The Task Order and Modifications.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

3. OMNIA Partners Cooperative Agreement #158971

4. Flowbird’s response OMNIA Partners Cooperative Agreement ” Parking Meters,
Software, Systems and Related Products and Services
5. Standard Specifications for Highways and Structures (2013)
6. Other DDOT Standard Specifications
7. Utility Standard Specifications
In addition:
8. Original scaled drawings and details have priority over other different scale drawings
and details; and
9. Large scale drawings and details have priority over small scale drawings and details.
I.16 STANDARD TERMS AND CONDITIONS
The following sections of the Standard Specifications, Division 100, are incorporated
into this Contract by reference.

I.17 LIMITATION OF LIABILITY.

Notwithstanding anything else in the Contract including all exhibits and attachments, and
with the exception of requirements for indemnification for intellectual property
infringement and third party claims for harm to body or tangible property to the extent
set forth in the Contract, with respect to the base Contract term, the liability of the
Contractor on account of any actions, damages, claims, liabilities, costs, expenses or
losses in any way arising out of or relating to the Contract or goods provided and services
performed thereunder or Contractor operations (“Claims”), under any legal theory, shall
be limited to 100% of the base Contract award and, with respect to any extension or
renewal term, the liability of the Contractor on account of any Claims, under any legal
theory, shall be limited to 100% of the Contractor award for that extension or renewal
term. This provision shall survive termination or expiration of the Contract.

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

SECTION J: ATTACHMENTS
The following attachments are incorporated for reference only.
Attachment
Number Document
J.1
U.S. Department of Labor Wage Determination DC20250001, Modification
No. 1 All wage categories in the Wage Determination apply to this contract
including Heavy Construction, Sewer and Water Lines, Paving and Incidental.
J.2 Subcontractor Approval Request Form (DDOT Form 120-KA)
J.3 Equal Employment Opportunity Information Report
J.4 DDOT Davis Bacon Compliance Requirements, Certified Payroll, And Weekly
Compliance
J.5 DDOT Monthly Equal Employment Opportunity Utilization Report
J.6 Subcontractor Payment Form
J.7
Department of Employment Services First Source Initial Employment Plan
available at https://ocp.dc.gov/, under Quick Links click on “Required Solicitation
Documents”
J.8
Department of Employment Services First Source Employment Agreement
available at https://ocp.dc.gov/, under Quick Links click on “Required Solicitation
Documents”
TECHNICAL REQUIREMENTS
J.9 Project Drawings
J.10 Price Schedule
J.11 Flowbird OMNIA Partners, Public SectorProposal incorporated by Reference
J.12
J.13

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America

SECTION K: REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF BIDDERS
Bidders must fill out, and submit with their bids the following:
1. Bid Bond
2. Bid Form
3. Buy American Certification
4. Tax Affidavit, which may be found at:
https://ocp.dc.gov/sites/default/files/dc/sites/ocp/publication/attachments/OCP_Cha
nnel%202_9%20Solicitation%20Attachments_tax_certification_affidavit.pdf
5. Past Performance Form, attached.
6. Bidder/Offeror Certification Form, which may be found at:
https://ocp.dc.gov/sites/default/files/dc/sites/ocp/publication/attachments/Bidder-
Offeror%20Certification%20Form%2011%2027%202023.xlsx
7. First Source Employment Agreement for Construction.
8. First Source Initial Employment Plan
9. DSLBD Subcontracting Plan, which may be found at:
https://dslbd.dc.gov/sites/default/files/dc/sites/dslbd/SBE_Subcontracting_Plan_R
evised_11_21_14.doc
10. DSLBD - SBE Subcontracting Statutory Requirements Acknowledgement Form,
attached

DCKA 2025-C-0041 Parking Meter Services & Equipment, FLOWBIRD Group America