Proposed Contact with IPS Group, Inc. to Contract No. DCKA-2025-C-0040

MURIEL BOWSER
MAYOR

June 30, 2025

Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004

Dear Chairman Mendelson:

Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1 -
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed definitive Contract No. DCKA -2025-C-0040 with IPS Group, Inc., (“IPS”) in the not -
to-exceed amount of $6,000,000. The period of performance is from January 31, 2025, through
January 30, 2026.

Under the proposed contract, IPS shall provide parking meter equipment and services, including
parking meter management, maintenance, enhancements, installation, relocation, and removal
services for IPS meters within the District of Columbia.

My administration is available to discuss any questions you may have regarding the proposed
contract. In order to facilitate a response to any questions you may have, please have your staff
contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at (202) 724-
8759.

I look forward to the Council’s favorable consideration of this contract.

Sincerely,

Muriel Bowser
1

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement

Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:

COUNCIL CONTRACT SUMMARY
(Letter Contract)

(A) Contract Number: DCKA-2025-C-0040

Proposed Contractor: IPS Group Inc.

Proposed Contractor’s Principals: Chad Randall, Chief Executive Officer
Alexander Schwarz, Chief Technical Officer
Jeff Miehe, President
Ryan Pertz, Secretary
Erik Johnson, Director
Lawrence Hu, Director

Contract Amount: Not-to-Exceed (NTE) $6,000,000

Unit and Method of Compensation: Fixed Unit Prices

Term of Contract: January 31, 2025, through January 30, 2026

Type of Contract: Indefinite Delivery/Indefinite Quantity

Source Selection Method: Cooperative Procurement Agreement

(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:

Base Period Amount: NTE $6,000,000

Option Period 1 Amount: NTE $6,000,000
Explanation of difference from base period (if applicable): Not Applicable

Option Period 2 Amount: NTE $6,000,000
Explanation of difference from base period (if applicable): Not Applicable
2

Option Period 3 Amount: NTE $6,000,000
Explanation of difference from base period (if applicable): Not Applicable

Option Period 4 Amount: NTE $6,000,000
Explanation of difference from base period (if applicable): Not Applicable

(C) The date on which the letter contract or emergency contract was executed:

January 31, 2025

(D) The number of times the letter contract or emergency contract has been extended:

Modification No. 1 was issued on April 11, 2025, to extend the letter contract from May 1, 2025,
through July 30, 2025.

(E) The value of the goods and services provided to date under the letter contract or emergency
contract, including under each extension of the letter contract or emergency contract:

NTE $999,999

(F) A description of any other contracts the proposed contractor is currently seeking or holds
with the District.:

None

(G) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:

The contractor shall provide all services includes parking meter management, procurement,
maintenance, enhancements, installation, relocation, and removal services for IPS meters within the
District of Columbia.

(H) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:

The District of Columbia utilized a cooperative purchase agreement to procure the goods and
services in accordance with D.C. Official Code § 2-354.11. Sourcewell published Request For
Proposals No. 120423 on October 19, 2023. The solicitation required firms to provide a complete
line of parking meters, meter accessories, and related equipment and services for state, local
governments, and other institutions. Sourcewell determined IPS to be one of the highest-ranking
offerors and awarded contract number 120423-IPS to IPS. The District solicited pricing for the
required services from IPS, and IPS submitted an acceptable proposal.

3

(I) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:

None

(J) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:

IPS has successfully performed the same or similar services in the private and public sectors. The
Contractor has provided the same and similar services for the District for many years and
consistently receives positive performance ratings.

(K) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:

No subcontracting plan was required for this contract.

(L) Performance standards and the expected outcome of the proposed contract:

At the direction of the District Department of Transportation Contract Administrator, IPS will
perform the required services in accordance with the terms of the contract.

(M) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:

The District entered into a letter contract on January 31, 2025, in the NTE amount of $999,999.

(N) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:

The Agency Fiscal Officer certified that the contract funding is consistent with the applicable
financial plan and budget.

(O) A certification that the proposed contractor has been determined not to violate section 334a
of the Board of Ethics and Government Accountability Establishment and Comprehensive
Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and (2) A
certification from the proposed contractor that it currently is not and will not be in violation
4

of section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a:

The Contractor is not in violation of D.C. Official Code § 1-1163.34a per the bidder/offeror
certification form and the certification statement dated January 31, 2025.

(P) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:

The Office of the Attorney General has reviewed and approved the proposed contract for legal
sufficiency. The proposed contractor has no pending legal claims against the District.

(Q) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):

IPS is current with its District taxes per the Clean Hands certification.

(R) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:

IPS is current with its federal taxes per the System for Award Management validation.

(S) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:

The contractor is not a certified business enterprise.

(T) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:

None

(U) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:

The contractor is not debarred or an excluded party on the District or federal listings.

(V) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
5

Determination and Findings for Cooperative Purchase Agreement
Determination and Findings for Price Reasonableness
Determination and Findings for Contractor Responsibility

(W) Where the contract, and any amendments or modifications, if executed, will be made
available online:

OCP.DC.GOV

(X) Where the original solicitation, and any amendments or modifications, will be made available
online:

Not Applicable
1101 4th Street, SW
Washington, DC 20024
Date of Notice: June 5, 2025 L0014227694Notice Number:
FEIN: **-***8164
Case ID: 18624792

Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
IPS GROUP INC
7737 KENAMAR CT
SAN DIEGO CA 92121-2425

Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

COPY
250 M Street, S.E., Washington, DC 20003 Telephone: (202) 671-2300
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINANCIAL OFFICER

Government Services Cluster

FINANCIAL PLAN AND BUDGET CERTIFICATION

Contract No.: DCKA-2025-C-0040
Contract Name: Parking Meter Asset Management Services and Equipment

Contractor: IPS Group Inc
Contract Ceiling Amount: $6,000,000.00

Current Available Amount: $1,589,909.85

Contract Period of Service: 1/31/2025 – 1/30/2026

Organization Code: KA0
PASS Requisition Number: RK300962, RK300960

DIFS Project Number: 100482
==============================================================================
I, Calvin Skinner, Agency Fiscal Officer, OCFO , hereby certify that $1,589,909.85 is available for
the above referenced contract and that the service is within the appropriate budget authority for
the agency for FY 2025 and is consistent with the applicable approved financial plan and budget.
Future orders above the available funding are contingent upon the identification of additional
funding.

____________________________________ _________________
Calvin Skinner Date
Agency Fiscal Officer, OCFO
06/05/25
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General

ATTORNEY GENERAL
BRIAN L. SCHWALB

Commercial Division

MEMORANDUM

TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs

FROM: Robert Schildkraut
Section Chief
Government Contracts Section

DATE: June 9, 2025

SUBJECT: Approval of a Contract Over One Million Dollar
Contractor: IPS Group Inc.
Under Cooperative Agreement No. 120423 issued by Sourcewell
Contract No.: DCKA-2025-C-0040
Contract Minimum Amount $100,000.00
Contract Maximum Amount $6,000,000.00

This is to Certify that this Office has reviewed the above- referenced Contract and that we have
found it to be legally sufficient. If you have any questions in this regard, please do not hesitate to
call me at (202) 724-4018.

______________________________
Robert Schildkraut

GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF TRANSPORTATION
Chad Randall, CEO
IPS Group Inc.
7737 Kenamar Court
San Diego, CA 92121

Subject: Letter Contract
PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Contract No. DCKA-2025-C-0040
Dear Mr. Randall:

This is a letter contract between the Government of the District of Columbia (“District”) and
IPS Group, Inc. (“IPS” or “Contractor”) wherein Contractor agrees to perform the above-
captioned services in accordance with those documents incorporated herein.

The District intends to definitize this letter contract within ninety (90) days of the date this letter
contract is signed by the Contracting Officer. If the District and the Contractor agree in writing
to the terms of a definitive contract within 90 days, this letter contract shall merge with the
definitive contract upon such agreement. If the District does not definitize this letter contract
within 90 days of the date of award of this letter contract or any extensions thereof, this letter
contract shall expire. Award of this letter cont ract and the definitive contract shall be
contingent on the availability of appropriated f unds.

The District will pay the Contractor for the services performed under this letter contract in an
amount not-to-exceed (“NTE”) $999,999.00. In no event shall the amount paid under this letter
contract, or any extensions thereof, exceed $999,999.00, which is 50% of the estimated
contract NTE of the proposed definitive contract. If the District and the Contractor agree in
writing to a definitive contract, the District will pay the Contractor for the services performed
during the duration of the definitive contract an amount not to exceed $2,000,000.00 for the
twelve-month period of the proposed definitive contract. The proposed definitive contract will
require the prior approval of the Council of the District of Columbia (“Council”).
The Contractor shall perform under this letter contract pursuant to the terms and conditions
outlined in the below attachment. The following attachment is incorporated in full-text and
made part of this letter contract:

Attachment 1: Contract DCKA-2025-C-0040

District Department of Transportation | 250 M Street, SE, Suite 700, Washington, DC 20003 | 202.671-2270 | ddot.dc.gov

Letter Contract
PARKING METER SERVICES &
EQUIPMENT, IPS GROUP
Contract No. DCKA-2025-C-0040
Page 2 of 2
Schedule for Definitization
Council package submission to Council: 03/01/2025
Award of the definitive contract: 05/01/2025
Signatures:
Date
IPS Group, Inc.
Louis Brown Date
Contracting Officer
01/30/2025
01/31/2025
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
DCKA-2025-C-0040 1 1
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request
No.
5. Solicitation Caption
M01 to Letter Contract See block 16C
Parking Meter Asset Management
Services and Equipment
6. Issued by: Code 7. Administered by (If other than line 6)
District Department of Transportation
Office of Contracting and Procurement
250 M Street SE, 7th Floor
Washington, DC 20003
8. Name and Address of Contractor (No. street, city, county, state and zip code) 9A. Amendment of Solicitation No.
IPS Group Inc.
7737 Kenamar Court
San Diego, CA 92121
9B. Dated (See Item 11)
X 10A. Modification of Contractor/Order No.
DCKA-2025-C-0040
10B. Dated
January 31, 2025 Code Facility
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning __________ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required):
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority):
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of:
X C. This supplemental agreement is entered into pursuant to authority of: 27 DCMR, Chapter 36, Section 3601.2(c)
D. Other (Specify type of modification and authority)
27 DCMR 3601.3(c) Exercise of an Option
E. IMPORTANT: Contractor is not is required to sign this document and return __1__ copies to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where
feasible.)
The purpose of this modification is to extend the term of the letter contract from May 1, 2025, through July 30,
2025, at no additional cost.
Except as provided herein, all terms and conditions of the document referenced in item (9A or 10A) remain unchanged and in full force and effect.
15A. Name and Title of Signer 16A. Name of Contracting Officer
Louis Brown
Deputy Chief Contracting Officer
15B. Contractor/Offeror 15C. Date Signed 16B. District of Columbia 16C. Date Signed
(Signature) (Signature of Contracting Officer)
B. Contracto
r
/Offero
r
r
r
(((((((((((((((((
Si
g
nature
)
Chad P Randall, CEO
April 11, 2025
04/11/2025
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
A. SOLICITATION, OFFER, AND AWARD
1. Caption
Parking Meter Asset Management Services and
Equipment
Page of Pages
1 of 93
2. Cooperative Contract
Number
Sourcewell # 120423-IPS
3. District Contract Number
DCKA-2025-C-0040
4. Type of Solicitation 5. Date Issued 6. Type of Market
Sealed Bid (IFB) 1/31/2025
See § F.1
Open
X Cooperative
Purchasing X Other Than Full and Open
Competition
7. Issued By:
District Department of Transportation
Office of Contracting and Procurement
55 M Street, SE – Suite 700
Washington, DC 20003
8. Address Offer to:
Department of Transportation
Office of Contracting and Procurement
250 M Street, SE – 7th Floor
Washington, DC 20002
NOTE: In sealed bid solicitations "offer" and offeror" means "bid" and "bidder"
SOLICITATION
9 Electronic bids are due at 2:00 pm EST time on the date specified in See Section L.
CAUTION: Late Submissions, Modifications and Withdrawals: See 27 DCMR chapters 15 & 16 as applicable. All offers are subject to all terms & conditions
contained in this solicitation.
10. For Information
Contact:
Name:
Amir Sedadi
B. Telephone C. E-mail Address
(Area Code) (Number) (Ext)
Amir.Sedadi@ipsgroupinc.com562 373-379
11. Table of Contents
(X) Section Description Page
No. (X) Section Description Page No.
PART I - THE SCHEDULE PART II - CONTRACT CLAUSES
XA Solicitation/Contract Form 1 X I Contract Clauses
XB Contract Type, Supplies or Services and
Price/Cost 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS
XC Specifications/Work Statement X J List of Attachments
xD Packaging and Marking PART IV - REPRESENTATIONS AND INSTRUCTIONS
XE Inspection and Acceptance
X K
Representations, Certifications,
and Other Statements of
OfferorsXF Period of Performance and Deliverables
XG Contract Administration X L Instructions, Conditions, and
Notices to Offerors
XH Special Contract Requirements x M Evaluation Factors
OFFER
12. In compliance with the above, the undersigned agrees, if this offer is accepted within 120 calendar days from the date for receipt of offers specified above,
to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the timespecified
herein.
13. Acknowledgement of Amendments (The offeror
acknowledges receipt of amendments to the
SOLICITATION) [In case there is more than three
amendments attach separate sheet with
acknowledgements):
Amendment
Number Date Amendment
Number Date
15A. IPS Group Inc.
7737 Kenamar Ct
San Diego CA 92121
16. Name and Title of Person Authorized to Sign Offer/Contract
15B. Telephone 15C. Check if
remittance address is
different from above -
Refer to Section G
17. Signature 18. Offer Date
AWARD (TO BE COMPLETED BY GOVERNMENT)
19. Accepted as to Items Numbered 20. Amount 21. Accounting and Appropriation
22. Name of Contracting Officer (Type or Print)
Louis Brown
23. Signature of Contracting Officer (District of
Columbia)
24. Award Date
Government of the District of Columbia Office of Contracting & Procurement
Chad P Randall
858-404-0607 06/06/2025

DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
SECTION B: CONTRACT TYPE AND PRICE/COST
B.1 SUMMARY
The Contract, entitled DCKA-2025-C-0040, is entered between the District of Columbia
Office of Contracting and Procurement (“OCP”), on behalf of the District Department of
Transportation (“DDOT” or “Department”), and IPS Group Inc. (“Contractor”) as the
contractor to perform asset management services to manage, maintain, install, and
preserve specific parking meter assets within the District and to provide equipment,
warranty, Network Connectivity Services, data exchange related to repair, productivity, and
revenue/cost management for IPS Meters within the District of Columbia. (the “Project”) in
accordance with the Contract Documents, as defined herein.
͘2 INDEFINITE DELIVERY-INDEFINITE QUANTITY (IDIQ) CONTRACT
In accordance with 27 DCMR Chapter 2416 his is an indefinite-delivery indefinite quantity 
(“IDIQ”) contract with fixed unit prices.
͘ Delivery or performance shall be made only as authorized Task Orders issued
in accordance with the Ordering Clause at paragraph B.3 , below. TheContractor
shall furnish to the District, when and if ordered, as specified in the Price
Schedule up to the Not-to-Exceed amount of $6,000,000.00 for thebase year
and each of the following option years 1 through 4 . The District will order Ăƚ
ůĞĂƐƚƚŚĞŵŝŶŝŵƵŵĂŵŽƵŶƚŽĨΨϭϬϬ͕ϬϬϬ͘ϬϬĨŽƌƚŚĞďĂƐĞLJĞĂƌĂŶĚ each of the
following option years 1 through 4.
͘ There is no limit on the number of task orders that may be issued. The 
District may issue task orders requiring delivery to multiple destinations or 
performance at multiple locations.
͘ Any order issued during the effective period of this contract and not 
completed within that period shall be completed by the Contractor within
thetime specified in the task order. The contract shall govern the Contractor's
andDistrict’s rights and obligations with respect to that task order to the
sameextend as if the task order were completed during the contract’s
effectiveperiod.
C.3 ORDERING CLAUSE
A. The District will order the products and services to be furnished
under the Contract by issuance of Task Orders by the CO. Such orders must
be issued during the term of the Contract.
B. All Task Orders are subject to the terms and conditions of the
Contract. In the event of a conflict between a Task Order and the
Contract, the Contract shall control.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
B.4 RESERVED
B.5 PRICE SCHEDULE
The price schedule is attached at Section J.10.
B.6 RESERVED
B.7 SCOPE OF PAYMENT
In accordance with Standard Specifications Section 109.02:
A. The Contractor shall receive and accept co mpensation in accordance with the Price
Schedule as full payment for furnishing all materials and for performing all of the Work
in a complete and satisfactory manner including all labor, Plant, as defined herein, and
incidentals needed, and for all risk, loss, damage or expense of whatever nature arising
from the Work and its prosecution, subject to the terms of the Contract.
B. If work under one Contract Line Item (“CLIN”) includes compensation for any work or
m a t e r i a l a c c e s s o r y t o t h a t C L I N , t h e a m o u n t o f s u c h w o r k o r m a t e r i a l w i l l n o t b e
measured, nor will payment be made under, any other CLIN.
C. Where two or more Contract Line Item areas overlap either by discrepancy in definition
or by the intricate nature of the work, payment will be made at the lowest Contract
unit price of overlapping Contract Line Items involved.
D. The phrases “Work includes” and “as part of the Work” are sometimes used to clarify
that referenced requirements shall be included as part of the Contract Line Item
involved; no separate or additional payment will be made.
E. The phrase “at Contractor expense” means the Contractor shall meet requirements as
its sole expense with neither liability nor expense to the District.
F. The Contractor may be allowed an Equitable Price Adjustment (EPA) for all CLINs
associated with Sourcewell agreement #120423-IPS.The Contractor’s shall submit the
request in writing to the Contracting Officer (CO) outlining the CLINs and the revise
price. In addition, the Contractor shall provide a copy of the modification/change order,
and a letter signed by a Sourcewell signatory approving the change. The changes made
under the Source well contract shall not take effect immediately, and shall only go into
effect after the CO issues a modification to the entitled contract approving the EPA.
Additionally, the modification shall remain at the Contract level and shall not impact
and/or change pricing within an existing Task Order, and will only be approved for use
in Task Orders issued after the approved modification.
B.8 NONPROFIT FAIR COMPENSATION ACT OF 2020, D.C. Code § 2-222.01 et seq.
B.8.1 Nonprofit organizations, as defined in the Act, shall include in their rates the
indirect costs incurred in provision of goods or performance of services under this
contract pursuant to the nonprofit organization's unexpired Negotiated Indirect
Cost Rate Agreement (NICRA). If a nonprofit organization does not have an
unexpired NICRA, the nonprofit organization may elect to instead include in its
rates its indirect costs:
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
(1) As calculated using a de minimis rate of 10% of all direct costs under this contract;
(2) By negotiating a new percentage indirect cost rate with the awarding agency;
(3) As calculated with the same percentage indirect cost rate as the nonprofit
organization negotiated with any District agency within the past 2 years; however,
a nonprofit organization may request to renegotiate indirect costs rates in
accordance with Section B.8.2; or
(4) As calculated with a percentage rate and base amount, determined by a certified
public accountant, as defined in the Act, using the nonprofit organization's audited
financial statements from the immediately preceding fiscal year, pursuant to the
OMB Uniform Guidance, and certified in writing by the certified public accountant.
B.8.2 If this contract is funded by a federal agency, indirect costs shall be consistent with
the requirements for pass-through entities in 2 C.F.R. § 200.331, or any successor
regulations.
B.8.3 The Contractor shall pay its subcontractors which are nonprofit organizations the
same indirect cost rates as the nonprofit organization subcontractors would have
received as a prime contractor.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
SECTION C: DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK
C.1 STATEMENT OF WORK

C.1.1 Scope
Contractor shall be responsible for providing all materials, equipment, and labor necessary
to complete the tasks to the appropriate performance standard including but not limited to
parking meter management, procurement, maintenance, enhancements, installation,
relocation, and removal services for IPS Meters within the District of Columbia.
C.1.2 Background
Currently, the DDOT Curbside Management Division manages the District’s parking meter
program, which consists of approximately 16,000 on-street spaces. DDOT has two primary
types of assets in public space, Single-Space Meters and Multi-Space Meters. Meter
utilization varies across the District. The District's parking system provides users multiple
ways to pay parking fees including coins and debit/credit card at the meter and mobile
payment. Recognizing the increase in mobile payment and the cost of maintaining assets,
the District is seeking ways to reduce the ratio of meters to parking spaces.

Mobile phone payment services are not included in this Contract. However, equipment
data streams providing operational policy should be available for mobile payment
providers.
Parking enforcement and adjudication is not included as part of the services in this
contract. DDOT is not the responsible agency for parking enforcement or adjudication.
However, equipment data streams providing operational policy and revenue transactions
shall be available to integrate with the Department of Public Works (DPW) which is the
primary agency for enforcing parking. Additionally, equipment data streams providing
operational policy and revenue transactions may be available to integrate with the
Department of Motor Vehicles (DMV) which is the primary agency for adjudication of
parking citations.

The District is an urban environment experiencing very hot and humid summers and cold
winters, with typical temperature ranges of approximately 0 degrees to 110 degrees
Fahrenheit, average daily sunshine of 2,530 hours a year, and the average daily relative
humidity of approximately 60 percent. Equipment should be able to withstand natural
climatic elements, as experienced in a high-density urban environment.

C.2 APPLICABLE DOCUMENTS INCORPORATED BY REFERENCE
The following documents are applicable to this procurement and are hereby incorporated
by this reference:
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Title Link
DDOT Standard Specifications for Highways and
Structures
https://ddot.dc.gov/sites/default/fi
les/dc/sites/ddot/publication/attac
hments/DDOT_StandardSpecificati
onsHighwaysStructures_2013.pdf
DDOT Standard Specifications for Highways and
Structures 2020 DDOT Revision
https://ddotwiki.atlassian.net/wiki
/spaces/COM
/pages/2069271070/Standards+
and+Manuals?p
review=/2069271070/22642360
37/2020-
10%20DDOT%20Specifications%20
Revision
%20(1).pdf
DDOT Standard Drawings https://d92016.eos-
intl.net/eLibSQL14_D92016_Docu
ments/396815346-Standard-
Drawings-2015-Full-Doc.pdf
Equal Employment Opportunity Employer
Information Report and Mayor’s Order 85-85
https://ocp.dc.gov/sites/default/fil
es/dc/sites/ocp/publication/attach
ments/EEO_Information_and_May
or%27s_Order_April_2015.pdf
Way to Work Amendment Act of 2024 – Living
Wage Notice
https://ocp.dc.gov/sites/default/file
s/dc/sites/oc
p/publication/attachments/2024%2
0Living%20 Wage%20Notice.pdf
Way to Work Amendment Act of 2024 – Living
Wage Fact Sheet
https://ocp.dc.gov/sites/default/file
s/dc/sites/oc
p/publication/attachments/2024%2
0Living%20
Wage%20Fact%20Sheet%20.pdf
Subcontracting Plan Form http://ocp.dc.gov/node/541462
DOES First Source Employment Program https://does.dc.gov/page/office-of-
first-source-employment-program
DDOT Wiki https://ddotwiki.atlassian.net/wiki/
spaces/HOM E/overview
DC Language Access Act of
2004
https://dc.gov/sites/default/files/dc
/sites/apia/pu
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
blication/attachments/dc_language
_access_act_ of_2004.pdf
DC Language Access Information Portal
https://ohr.dc.gov/page/LAportal/a
bout
District IT Standards
https://octo.dc.gov/page/agency-
support- policies
Driver's Privacy Protection Act
https://www.law.cornell.edu/
uscode/text/18/2721
DC Municipal Regulations
(Title 18 Chapter 24)
https://www.dcregs.dc.gov/Commo
n/DCMR/R
uleList.aspx?ChapterNum=18-
24&ChapterId=2088
Data Management and
Governance Practices
http://www.trb.org/Publications/Bl
urbs/176005. aspx
Framework for Improving
Critical Infrastructure Cybersecurity
https://nvlpubs.nist.gov/nistpubs/C
SWP/NIST. CSWP.04162018.pdf
Standards for Security Categorization of Federal
Information and Information Systems
http://nvlpubs.nist.gov/nistpubs/FI
PS/NIST.FIP S.199.pdf
Associated Press Stylebook https://www.apstylebook.com/
DDOT Standards and Manuals https://ddotwiki.atlassian.net/wiki/
spaces/COM
/pages/2069271070/Standards+and
+Manuals
DDOT Design and Engineering Manual https://ddotwiki.atlassian.net/wiki/
download/att
achments/2069271070/DEM-2023-
12_DDOT_DEM%20-%20Copy.pdf
DDOT ParkDC Website https://www.parkdc.com
Web Content Accessibility
Guidelines (WCAG) 2.1 https://www.w3.org/TR/WCAG21/
DDOT Branding Guidelines https://sites.google.com/a/dc.gov/
ddot-branding
DOES First Source Employment Program https://does.dc.gov/page/office-of-
first-source- employment-program
DC Water Standard Specifications, 2018 https://www.dcwater.com/sites/de
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
fault/files/engineering/standard-
specifications.pdf
DDOT Work Zone Temporary Traffic Control
Manual, 2006 https://www.scribd.com/document
/46774124/D DOT-Work-Zone-
Temporary-Traffic-Control- Manual-
2006

C.3 DEFINITIONS
The definitions at Section 101.03 of the Standard Specifications apply to this Contract
except to the extent specifically stated herein.
For the convenience of the bidders, the following definitions from Section 101.03 are
specified below. To the extent that the definitions below modify and supplement Section
101.03, such modified and supplemented definitions supersede the corresponding
definitions at Section 101.03.

Contract – The entire, integrated agreement between the District and the Contractor
for the Project. The Contract is made of the Contract Documents, and supersedes prior
negotiations, representations or agreements.
Contract Documents – The Contract documents consist of the Solicitation sections A-K
(the “Contract Form”), addenda issued prior to execution of the Contract, the price
schedule, performance and payment bonds, specifications, contract drawings, and other
documents listed in this contract form, and modifications issued after execution of the
Contract.
Final Acceptance – The occurrence of all the events and satisfaction of all the conditions
with respect to the Work for completion of all aspects of the Contract as set forth in
Standard Specifications Section 108.09.
Plant – All physical resources, facilities, mach inery, equipment, staging, forms, tools,
work and storage space other than provided by the Contract, together with subsidiary
essentials and necessary maintenance for proper construction and acceptable
completion of the Project.
Project – The title of the Contract, and also the entire Work to be completed under the
Contract.
Work – The furnishing of all labor, materials, equipment, and incidentals necessary or
convenient to the successful completion of the Project and the carrying out of the
duties and obligations imposed by the Contract.

In addition, the following hereby apply to this Contract:
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Term Definition
Application
Program
Interface (API)
Specification that describes how information is exchanged between
programs, done in the form of a request for processing and a return of the
necessary data.
Batch A group order of services or equipment.
Business Day A District Business Day is Monday through Saturday, excluding legal
Holidays observed by the District Government.
Business Hours District Business Hours shall consist of the hours of 08:00 AM through 05:00
PM Eastern Time on District Business Days.
Connected
Meter
A parking meter installed in the District that connects to the system via a
network, allowing for electronic payments, automatic failure reporting, and
real-time data transfer to the District’s API and payment platforms.
Contract
Administrator
(CA)
The Contract Administrator is responsible for general administration of the
contract and advising the Contracting Officer as to the Contractor’s
compliance or noncompliance with the contract. The CA has the responsibility
of ensuring the work conforms to the requirements of the contract and
such
other responsibilities and authorities as may be specified in the contract.
Contract Award
Date
The date the Contracting Officer signed the Contract.
Contracting
Officer (CO)
The Contracting Officer is the only person authorized to approve changes in
any of the requirements of this contra ct. Contracts will be entered into and
signed on behalf of the District only by Contracting Officers.
Contractor Any individual, partnership, firm, or corporation that performs one or more
items of service under the terms of the contract. As used herein, the terms
Contractor and vendor are synonymous.
Curbside Assets Curbside Assets include the DDOT owned parking meters, parking sensors,
curbside parking signs, other DDOT owned curbside signs, and DDOT owned
bike racks. Curbside Assets are also referred to in this contract as “Assets.”
Curbside
Management
Management of the public right of way involving the roadway curbside.
Traditionally this has been referred to as the parking lane, but with other
modes of transportation and the competing demand to access the curb,
parking management is now referred to as curbside management.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Data Dictionary A centralized repository of information about data that may include meaning,
relationships, origin, usage, and format.
Days Calendar days, unless otherwise stated.
Demand-based
Pricing
Use of data-driven decision making and technology to set market pricing for
parking or other curb access that achieves 70-85% occupancy. Demand-based
pricing is intended to encourage regular parking turnover in busy commercial
areas, promote the use of transportation modes other than driving, regulate
residential parking in residential zones, and decrease motor vehicle
congestion.
EMV EMV stands for "Europay, Mastercard, an d Visa". EMV is a security standard
for storing account information on credit cards. Also known as a “chip credit
card,” this is a more secure alternative to magnetic strips
Electronic Short for Electronic Delivery, refers to information being provided by the
contractor through an Application Programing Interface (API)
Flowbird Meter A parking meter manufactured by Parkeon, Inc. (dba Flowbird)
Geographic
Information
System (GIS)
A system designed to capture, store, manipulate, analyze, manage, and
present all types of geographically referenced data using DDOT’s Linear
Reference System and/or the DC Master Address Repository.
IPS Meter A parking meter manufactured by IPS Group, Inc.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Maintenance
Management
System (MMS)
A system that intakes maintenance requests, dispatches work, tracks
resolution, and updates trouble tickets. DDOT’s current MMS is CityWorks.
Meter Operability The ability of a meter to receive payments, display purchased time, and
display parking rate information and payment instructions correctly and
clearly. For meters that accept coins, operability includes receiving both hard
currency and
electronic payments. For Pay-and-Display stations, the ability to print receipts
is also required. Meter Operability will be assessed via reports from the
Parking Meter Management System (PMMS).
Meter
Space Hours
Designated hours for revenue collection for a parking meter space
Meter-In- Service The District will consider a meter to be "in service" if during any 24-hour
period, or portion thereof, beginning at 12:00 am, the District requires
payment for the use of a metered space and for which the meter has been
installed for that space. Meters taken out-of-service by the District or
pursuant to District authorization are not considered to be Meters-in-Service.
Multi-Space
Meter
A parking meters (generally in kiosk form) that serves more than one (1)
parking space.
Near Real Time Within 15 minutes of update.
Network
Connectivity
Services
Software and licensing agreements that enable two-way communications,
data transmittal, and credit card payments between the District’s meters,
Contractor PMMS, MMS, and other District APIs.
Operability Defined as an asset or software’s ability to continue operating according to all
contractual specifications after receipt by the District. The CA will assess the
Operability of Assets and software using, among other sources, data provided
by the PMMS, field inspections, and customer reports. An asset or software is
inoperable if any part, function, or feature of the asset or software fails to
meet one or more specified requirements in this Contract.
Parking Meter
Management
System (PMMS)
This is the system that the Contractor shall provide to manage the parking
meter assets, report information to the District, ensure operational availability
and perform functions of the scope as applicable. This system should contain
all of the information regarding the parking meters under the contract, their
condition, their performance, and the revenues collected.
Pay-and- Display A type of Multi-Space Meter programming that has the customer purchase
parking that generates a receipt they must display on their dashboard. Parking
enforcement checks the presence and details of the parking meter receipt to
verify if payment has been made and the vehicle’s corresponding parking
permissions.
Pay-by-Plate A type of Multi-Space Meter programming that has customers enter their
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
license plate to purchase parking time for their specific — that permission is
then communicated to parking enforcement via digital connection that
communicates that license plate’s parking permissions.
Pay-by-Space A type of Multi-Space Meter programming that has customer purchase
parking at a specific dedicated parking space.
Payment
Card
Industry
Data
Security
Standard
(PCI DSS)
Set of security standards designed to ensure that all companies that accept,
process, store, or transmit credit card information maintain a secure
environment.
Payment
Applicati
on Data
Security
Standard
(PA-DSS)
The global security standard created by the Payment Card Industry Security
Standards Council (PCI SSC)
Personally
Identifiable
Information
(PII)/ Sensitive
Personal
Information
(SPI)
The term “PII/SPI,” as defined in OMB Memorandum M-07-1616 refers to
information that can be used to distingu ish or trace an individual’s identity,
either alone or when combined.
Real Time Within 30 seconds of update.
Single-Space
Meter
A parking meter that serves one (1) parking space
Software The Contractor’s software or service web application.
State Of Good
Repair
The condition in which a capital asset (i.e., parking meters) is able to operate
at a full level of performance.
Transportation
Online
Permitting
System (TOPS)
The online system owned and operated by the District Department of
Transportation that enables homeowners, tenants, and businesses to apply
for the specific type of public space occupancy, construction, excavation,
annual or rental permit required for use of the public space within the District
of Columbia.
Trouble Ticket
Intake
The District currently receives all tr ouble calls regarding parking meters
through the Mayor's Call Center. The District shall provide trouble tickets to
the Contractor on at least a weekly basis.
Useful Life The estimated lifespan of a depreciable physical asset, as opposed to
intangible assets like software. The Useful Life of a physical asset shall be set
at a time beyond which maintenance costs will be so high that replacing it with
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
a new asset will be more cost-effective.

In addition, these acronyms when used in the solicitation/contract have the following
meaning:

ADA Americans with Disabilities Act
API Application Program Interface
CA Contract Administrator
CO Contracting Officer
DC District of Columbia
DCMR District of Columbia Municipal Regulations
DDOT District Department of Transportation
DSS Data Security Standard
FedRAMP Federal Risk and Authorization Management Program
GIS Geographic Information System
IT Information Technology
MMS Maintenance Management System
MSM Muti-Space Meter
NTP Notice to Proceed
OCP Office of Contracting and Procurement
PCI Payment Card Industry
PGTD Parking & Ground Transportation Department
RFID Radio Frequency Identification
SSM Single -Space Meter
SPI Sensitive Personal Information

C.4 DELIVERABLES
In addition to any deliverables required elsewhere in the Contract Documents, as defined
herein, the Contractor shall submit the follo wing deliverables in accordance with the
Contract. The Contractor at no cost to the District shall prepare, modify, and correct all such
non-conforming deliverables in sufficient detail, and if requested by the CA enhance or reduce
the content within and/or associated with the deliverables.

Name Citation Frequency Delivery
Method
Parking Meter Management
System
C.5.3 Real Time Electronic
/access
Management Plan C.6.1.1 30 days after NTP Electronic, PDF
Meter Outage Report C.6.2.1.b Weekly Electronic,
Excel
Meter Repair Activity Report C.6.2.1.d Weekly Electronic,
Excel
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Meter Hooding Report C.6. 2.1.j Weekly Electronic,
Excel
Meter Operational Status
Reconciliation Report
C.6.1.3 Weekly Electronic,
Excel
Meter Inventory Report C.6.1.10 30 days after NTP and by 5th
day of each month
Electronic,
Excel
Batch List of Repairs C.6.2 30 days after NTP Electronic,
Excel
API Transmittal Report C.5.1,
C.5.10
30 days after NTP Electronic, PDF
Daily Technician Logs C.6.2 Monthly Electronic,
Excel
Preventative Maintenance
Logs
C.6.2 Monthly Electronic,
Excel
Monthly Reports and Invoices C.6.6.1 Monthly by the 10th day of
each month
Electronic,
Excel, PDF
Maintenance Support Plan C.6.1.8 30 days after NTP Electronic,
Excel
Data Plan C.5.2 30 days after NTP Electronic, PDF

C.5 GENERAL REQUIREMENTS AND DATA STANDARDS
The Contractor shall provide the following services and products listed in this section.

C.5.1 General Requirements
1. All meter equipment shall include capabilities of communicating data via API
according to specifications provided by DDOT. The Contractor shall be able
to enhance or modify any API or integration functionality for the duration of
the contract.
2. Contractor shall provide ability to chan ge messaging text on meter asset’s
LCD remotely.
3. Contractor shall provide ability to change rates and other operating
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
parameters on meter assets remotely via the internet.
4. The Contractor’s back-end system must be capable of integrating or
communicating through the central parking enforcement computer system
used in the District. The Contractor’s system shall directly integrate with the
District’s incumbent parking enforcement system for synchronization of
enforcement in a pay-by-plate pricing environment.
5. The Contractor’s back-end system shall be capable of accepting data on DC
parking regulations from District data sources, supplied using the District’s
data specifications, to include asset and zone locations, rates, time limits,
start and end times, and asset and zone numbers.

C.5.2 Data Plan
1. The Contractor shall provide a data plan, which shall document data
exchange and system integrations. This plan shall include details on how
Contractor meets all data security specifications required in this contract
and how the Contractor will provide the data points required in this
contract.
2. Data Communication Needs
a. The Contractor shall provide meter assets that include
capabilities of producing data points as outlined in this contract.
The data should be generated and transmitted to DDOT
electronically via API.

C.5.3 Parking Meter Management System (PMMS)

1. Contractor shall provide a Parking Meter Management System to manage
IPS Meters, report information to the District, ensure operational
availability and perform functions of the scope as applicable. This system
should contain all of the information regarding the parking meters under
the contract, their condition, their performance, and the revenues
collected. The Contractor shall provide the District complete non-
administrative access to the system excluding cost data from the time of
awarding the contract.
2. All meters must be supported by a Parking Meter Management System that
shall be queried and supported by District-owned data systems,
independent of the interaction of individual handheld devices and each
meter in the field.
3. The PMMS must provide a variety of data to include financial, technical, and
administrative data via a single web portal. No additional software will be
required to access and update the mete r system, other than access to an
Internet browser.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
4. Access to Help materials, User Manuals, and Maintenance Training Modules
must be available online.
5. The PMMS shall be easily and quickly accessible via desktop and mobile, via
any standard web browser, and able to run on any mobile platform. PMMS
shall not require any custom software to be installed on the end user’s
machine.
6. The PMMS must be scalable, up to a city-wide installation area, and able to
sustain city-wide continuous operation, without perceptible interruption or
network issues.
7. DDOT shall be able to manage all meter configurations via the PMMS. The
Contractor shall provide DDOT primary control over all meter configuration
elements in the PMMS.
8. The contractor at the request of DDOT shall create attributes upon request
to support parking meter program operations. All attributes created will be
billed under CLIN 1001-01.

C.5.4 Location Attributes

According to defined geographical boundaries provided by DDOT, the meter shall have
the capability to be programmed with location information at the following levels:
1. District
2. Ward
3. ANCs
4. Census tracts
5. Block
6. Block face
7. Parking space
8. Enforcement beats
9. Latitude and longitude

C.5.5 Curbside Space Attributes

Curbside meter assets should have the capability to communicate the following curbside
space attributes. DDOT will provide the Contractor with the location of the existing and
future curbside space attributes for integration; this information may change throughout
the contract:
1. Time limits (time limit for the parking meter)
2. Price/rate schedule (meter rate in effect during meter policy hours)
3. Hours of operation
4. Metered space type:
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
a. Metered parking zones
b. Accessible Parking Meter parking
c. Performance parking zones
d. Metered commercial loading zones
e. Motor coach parking zones
f. Motorcycle parking zones
g. Electric Vehicle charging
5. Peak period tow away
6. Street sweeping
7. Short-term Parking Zones

C.5.6 Meter Attributes

Curbside meter assets should have the ca pability to communicate the following meter
attributes; any attributes that cannot be stored and communicated in the meter should
have a calculated field in the PMMS so that meter age and maintenance can be tracked
over time:
1. Meter ID (unique asset identification number)
2. Route ID (LRS/GIS centerline route identifier)
3. Side (side of the street the meter is found, related to the ascending direction of
the LRS/route geometries)
4. Latitude and Longitude (at least 8 decimal places)
5. Meter type (single or multi-space)
6. Meter model (identifying the manufacturer of the meter asset)
7. Meter active start/end time (time the meter starts/stops charging)
8. Total meter active time (daily and monthly)
9. Total number of meter active days (monthly)
10. Initial installation date
11. Relocation history, including all relocation dates
12. Meter age since initial installation date
13. Time since relocated to current spot
14. Warranty period (warranty type/length - start and end date) if applicable

C.5.7 Status Attributes

Curbside meter assets should have the capability to communicate the following status
attributes (via the PMMS); if exact attributes cannot be reported, the assets should issue
notifications triggered by a transaction threshold warning (calculated by average daily
transactions in the system):
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Meter status (active, inactive, meter bagged, etc.)
Battery status (charge state)
Coin box status (% full)
Error codes:
a. Dead battery
b. Coin jam
c. Credit card stuck
d. Missing meter head
e. Communication problems
f. Screen Blank-No display/unreadable
g. Other
i. Last update date and time of meter operational status data
ii. Maintenance alerts (e.g., if a meter hasn’t had a transaction for
3 days)
iii. Integration with the MMS to auto-generate work orders

C.5.8 Revenue Transaction Data

Curbside meter assets should have the capability to communicate the following revenue
transaction data (via the PMMS):
1. Payment/transaction start & end times (date/time)
2. Amount of time purchased
3. Payment amount
4. Payment method:
a. Coin
b. Debit card
c. Credit card
d. Mobile payment
5. Meter configuration for payment:
e. Pay-by-Space
f. Pay-and-Display
g. Pay-by-Plate (based on license plate and anonymized)

C.5.9 Software and Licensing Requirements

The Contractor shall be responsible for providing all necessary software applications for
operation, monitoring, and management of the requested meter operational data.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
The Contractor shall provide licenses for all third-party software and core software in
accordance with requirements stated in the Contract. The Contractor shall identify all
third-party software and provide DDOT with a listing of all software applications and tools
used for asset operations and data generation.
The Contractor shall provide licensing for IPS Meters installed in the District. Software and
licensing for all IPS Meters in the District shall be provided from the Notice to Proceed
date of the contract; there shall be no gap in connectivity during the contract.
C.5.10 Requirements for Open Application Programming Interface (API)
The Contractor shall provide a system that meets the open application programming
interface requirements listed below. The Contractor shall provide an API Transmittal
Report that documents how its equipment meets the requirements below:
Integrates meter data in a single system.
Provides the following three chief services related to open API:
a) Provides system maintenance to include event shutdown and configuration
management of:
i) Payment Options
ii) Credit Card Settings
iii) Hours of Operations
iv) Receipt Printer Setting (MSM only)
v) Encryption Level
vi) Rates/Pricing
vii) Daylight Saving
viii) Clock Synchronization
ix) Set Sleep Timer
x) Configure Mode
xi) Firmware Update
b) Provides the following purchases and occupancy data:
i) Pre-Purchase Transaction
ii) Max Purchase
iii) Real Time CC processing
iv) Authorize Credit Card
v) Settle Credit Card
vi) Mobile Access
vii) Add meter time
viii)Occupancy start
ix) Occupancy end
c) Integrates the following data with the parking meter management
Contractor's meter management database for reporting purposes:
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
i) Financial:
ii) Export Financial data
iii) Date and time of collection
iv) Date and time of previous collection
v) Total amount of money in the collection
vi) Total amount in coins
vii) Total amount of credit card payments by credit card type
viii) Total number of tickets/receipts issued
ix) Report Hours for Repair
x) Report System Diagnostics
xi) Report System Operability
xii) Date of the transactions with "from" and "to" parameters
xiii) Total deposits
xiv)Overpayments
xv) Total transactions
xvi) First transaction number
xvii) Last transaction number today's total
xviii) Transactions:
(1) Transaction Date
(2) Transaction Time
(3) Payment Method
(4) Rate
(5) Payment Station (or meter) Number
(6) Credit card type
xix) Device:
(1) Machine (or meter) serial number
(2) Firmware Version
(3) Meter Status-Up Time
(4) Meter Status-True Up System
xx) Alarms:
(1) Coin Collection
(2) Shutdown

C.6 DETAILED SCOPE

C.6.1 Parking Meter Program Management (CLIN 1001)

The Contractor shall be responsible for project management and coordination of
activities, including establishing and maintaining project schedules, and overseeing IPS
meter upgrades, installation, and replacement. The Contractor shall be responsible for the
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
professional quality, technical accuracy, timely completion, and coordination of all tasks
necessary to provide services, as defined in this Statement of Work. Specific
responsibilities include program management and oversight of data, installation, repair
and maintenance. The Contractor shall collect, maintain and disseminate detailed
information on the IPS Meters and system performance.

C.6.1.1 Management Plan

The Contractor must provide a brief Staffing/Management Plan within 15 days of the
Contract Award Date. This plan shall include:
1. Number of FTEs and roles assigned to the contract.
2. Roles and staffing levels for all sub-contractors.
3. Staff with oversight responsibility for each CLIN and performance measure.
Additional information must include:
1. Location of the primary office for centralized project activity.
2. Location of resources (offices, equipment, vehicles, manpower, and materials)
to be utilized.
3. Proposed procedures for monitoring meter condition and operability, alarm
response, and data quality control.
4. Safety Plan for the project.
C.6.1.1.1 Staffing Plan

The Contractor shall provide a staffing plan to include the total number of technicians for
CLIN 1002 – Asset Maintenance and Repair.

C.6.1.2 Emergency Response

The Contractor shall coordinate with the CA, the Metropolitan Police Department (MPD),
and other emergency response organizations in response to emergency incidents and
major special events as defined by the DC Homeland Security and Emergency
Management Agency (e.g., World Series, Inauguration). This includes incidents related to
downed meters and any public safety issue concerning District-owned IPS Meters.
1. The Contractor may propose multiple tiers of emergency response events
within its Management Plan. At least one tier must have a response time of 24
hours (from notification by the District). Other tiers may allow for initial
response times up to three (3) days and incident resolution up to seven (7)
days.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
2. The Contractor shall respond promptly as outlined in the management plan,
ensuring the safety of roadways and sidewalks by removing hazards or
immobilizing District-owned IPS Meters as needed.
3. The Contractor shall bear the costs of emergency response actions as part of
their responsibilities as asset manager.
(a) Accident Reporting
The Contractor shall contact the MPD or any public safety agency with jurisdiction at the
incident location to acquire an accident report for the District to seek reimbursement for
damages to District property.
(b) Insurance Information
The Contractor shall make best efforts to obtain information necessary for the District to
pursue cost reimbursement through insurance companies. It is estimated that incidents
requiring emergency response occur approximately six (6) times per year. The Project
Manager or their designee must be available to the District 24/7, with an
acknowledgment required within 24 hours of the request.

C.6.1.3 Meter Operational Status Reporting

The Contractor shall assist the District in its parking violation adjudication efforts by
developing reports at the CA's request. These reports may be produced by the
Contractor's PMMS; in lieu of this requirement, the Contractor may create a report
template for DDOT staff to use, as well as training on how to populate data into this
template. Connected Meters possess the capability of transferring data on operational
status automatically. This requirement refers to the practice of confirming the operational
status of the meters for a period of time during which a parking citation was issued and
subsequently contested by the recipient. The District also expects that this information
shall be produced by the Contractor's PMMS system for Connected Meters.

The Contractor shall have its PMMS operational and shall provide access to the system to
the District. If requested, the Contractor shall provide up to ten (10) report templates that
the District can access within the PMMS to assist in planning and operating the program.
The templates should be designed to be updated by the Contractor weekly throughout
the contract, able to be automatically updated by DDOT, or another update method
agreed upon by DDOT.

C.6.1.4 Daily Operations Reporting
The Contractor shall provide weekly updates via PMMS on operational activities
conducted by its staff, including:
1. Anticipated maintenance requests.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
2. Anticipated meter hooding or hood removals.
3. Anticipated equipment installs and removals.
The District shall provide the Contractor with a weekly report of all external requests for
meter maintenance, including 311 requests, construction, and DDOT’s TOPS permits.

C.6.1.5 Storage and Warehouse Space
The Contractor shall provide their own warehouse space to cover tasks outlined in this
contract. This includes provision for all offi ce, storage, utilities, vehicle parking, and
associated facility functions necessary to complete all CLINs.

C.6.1.6 Decals
Contractor shall place decals on IPS Meters; to include, mobile payment decals, 311
decals, special zone information decals, customer information decals.

C.6.1.7 Training and Customer Service

1. The Contractor shall provide training and documented standard procedures or
manuals for DDOT staff on meter usage, repair, and reporting (to support meter
warranty).
2. On-call customer support shall be available via telephone and website for training,
hardware, and software issues, during meter operation hours, with emergency
support available 24/7.
3. Help materials, user manuals, and maintenance training modules for meter
equipment must be available online.
4. The training manuals shall cover performance of manufacturer-specified
installation procedures, routine preventative and corrective maintenance
5. Onsite support shall be provided during the implementation period.

C.6.1.8 Maintenance Support Plan
The Contractor shall be responsible for providing a written document that outlines
maintenance services provided as part of annual asset maintenance fees. The
Maintenance Support Plan should include all services outlined in CLIN 1001 and 1002, all
usage of software to enable communication of attributes outlined in General
Requirements and Data Standards, as well as timelines for delivery and responsiveness,
and hours for customer support.

C.6.1.9 Performance Measures Matrix and Methodology
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Performance measures outlined below shall be used to assess the Contractor's
performance.

Metric Data Source Requirement

95% Connected
Meter Operability

PMMS
The Contractor shall meet a Connected Meter
Operability Rate of 95% or above as per data from the
PMMS

Reports Delivered
On-Time

Contractor
Submission

All reports shall be delivered on time and with
accurate data for at least 75% of the sampled days. At
least 90% of all management reports should be
delivered on time
Data from the PMMS
Provided in Near Real
Time

PMMS All reports shall be delivered on time for at least 75%
of the sampled days

Average Time to
Resolve Individual
Trouble Tickets

MMS

The system average trouble ticket resolution time
shall not exceed 168 hours

Total PMMS
Downtime

PMMS

Over the contract period, the cumulative PMMS
downtime shall not exceed 20 hours

Downtime of PMMS

PMMS

At any given time, PMMS shall not be down more
than 1 hour

95% Connected Meter Operability:

The District shall determine the Meter Operability by dividing the number
of operable Meters-in-Service by the total inventory of Meters-in-Service
on a given day. Metered spaces that have been taken out of service by the
District shall not count toward the total inventory of Meters-in-Service
Connected Meters, shall achieve a minimum of 95% Meter Operability.
PMMS data will be utilized to verify the satisfactory performance. The CA
may utilize this performance metric to assess individual meter or system
performance.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Reports Delivered On-Time:
Quarterly, the Contractor shall provide to the CA the following enumerated
reports. The CA shall use the four randomly selected dates in the
performance period and assess whether there was reporting documented
for that date. The Contractor must demonstrate that they provided full
reporting for at least 75% of the randomly selected dates to receive
performance credit. Other deliverables, including management plans and
SOPs, must be delivered on time at least 90% of the time. The following
reports shall be included in this measure: Meter Hooding Report, Repair
Activity Report, and Inventory Report.

PMMS Data in Near Real Time:
The Contractor shall provide data about assets in its PMMS with
transaction and operability data available in Near Real Time (within 15
minutes of update).

Time to Resolve Trouble Tickets:
Trouble tickets are service requests that originate either from PMMS or
MMS and time to resolve trouble tickets is defined as number of hours
between ticket open and ticket close time. The CA will track the trouble
ticket origination time (ticket open time) and resolution time (ticket close
time) in the PMMS and MMS.

Downtime of PMMS:
Except when a deficiency, disruption, or failure is caused by a malfunction
of the District’s hardware or software, the number of non-operational
system hours includes meters being able to accept customer payment, or
any other system deficiency, disruption, or failure as defined under the
Contract.
The approach to evaluate the asset management metrics involved evaluating all dates in
the performance period, unless otherwise noted, to assess program performance.
Performance measures outlined below shall be used to assess the Contractor's
performance.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Performance Requirement
Meter Space Operability shall be maintained by the Contractor at or above 95% system wide
throughout the period of performance.
Mean Time to Repair IPS Meter shall be managed by the Contractor to not exceed three (3)
meter business days.
Meter Asset Operability shall be maintained by the Contractor at or above 90% system wide
throughout the period of performance.
Mean Time to Remove/Reinstall Parking Meter shall be managed by the Contractor to not
exceed three (3) business days.

Meter Space Operability:
This is the below calculation.
total number of available parking hours for parking spaces served by
an operable IPS Meter ÷ total number available parking hours of
metered parking spaces served by an IPS Meter.
The CA will track Meter Space Operability through the PMMS, MMS, and if
available, other systems that report Meter Operability status. The CA will
also track instances of customer-reported meter inoperability. The CA, at
its discretion, may verify Meter Space Operability with field inspection.
When the aforementioned sources of Meter Space Operability status
contradict, the original source of operability data shall prevail according to
the following descending order of precedence: field inspection, customer
report, manufacturer system, MMS, and PMMS.
Mean Time to Repair IPS Meter

This is the time from receipt of repair request to completion of repair.
The CA shall consult the MMS to locate meter repair requests, and cross-
tabulate with the meter inventory to identify repair requests pertaining to
IPS Meters. The CA shall then assess the open/close dates of the repair
request to determine the duration of each repair request. The CA shall then
use the mean repair request duration to calculate the Mean Time to Repair
IPS Meter.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Meter Asset Operability
This is the below calculation.
operable meters ÷ total meter inventory
Mean Time to Remove/Reinstall Parking Meter

This is the time from receipt of work order to completion of task.
The CA will track meter hooding and asset removals and reinstallations
through TOPS and the PMMS. Requests may come from TOPS, MMS, or
from the CA. TOPS will originate meter removal and reinstallation requests
with required hooding time along with any other requirements. The
Contractor shall obtain the TOPS requests from DDOT. Within two days of
Contractor receipt of TOPS request, the Contractor shall acknowledge
receipt of the request and indicate its ability to meet the required hooding
time. Once the Contractor accepts a required hooding time, the CA will
track meter removal against that required time. The Contractor shall report
meter removal completion time. The CA may at its discretion verify meter
removal through the PMMS or field inspection.

C.6.1.9.1 Reportable and Measurable Performance
Contractor shall store and manage Meter Operability data through a shared set of data
contained in the Contractor’s system. The Contractor shall provide it to the District via a
data interface so that Meter Operability data is reportable and measurable by the
Contractor and District personnel.

C.6.1.10 Asset Inventory
By the fifth day of each month, the Contractor shall furnish to DDOT CMD a complete
inventory of all Connected Meters, all installed but not Connected Meters, and all meters
not deployed on the streets of the District. For the final month of the contract, an
updated inventory shall be provided on the final day of the contract. The inventory shall
include asset description (asset number, location, longitude/latitude, number of spaces
assigned to asset, assigned mobile payment zone, date of installation, asset warranty end
date, rate information, policy or Tariff), asset condition, and potential for use. The
Contractor shall provide this inventory in electronic spreadsheet format. This inventory
shall be updated monthly and provided to DDOT, as well as be available in near real-time
in the PMMS.

C.6.2 Asset Maintenance and Repair (CLIN 1002)
The Contractor shall execute and perform preventive and corrective maintenance for the
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
upkeep of all IPS Meters in the District . This shall include existing meters,
upgraded/retrofitted meters, and new meters. The Contractor shall repair all assets that
are inoperable, not plumb, or damaged. The Contractor shall maintain a preventative
maintenance schedule for all IPS Meters. The Contractor shall provide full time technicians
who shall be scheduled to work 8 hours per day, 5 days per week (CLIN 1002-01).
C.6.2.1 Maintenance and Repair Services
(a) Maintenance of Parking Meter Appearance
The Contractor shall maintain the appearance of all assets to be free of any obstructions to
a meter's operability. If the meter needs to be replaced or repaired, the Contractor will
inform and provide DDOT with a list of meter locations and reasons for the replacement or
repair. The Contractor will replace, install, and/or repair the meter pending DDOT’s
approval. All replacements, installation, and repairs CLINS associated with the meter asset
and spare parts will be issued by Task Order at the direction of the CA. The Contractor shall
charge DDOT for labor costs to replace/repair the meter.

(b) Inoperable Meter Reporting
The Contractor shall report the number and location of any and all assets that are
inoperable or damaged. The Contractor shal l enter this information into the PMMS and
make it available to DDOT CMD personnel and DDOT’s MMS electronically. This information
must identify assets affected by outages and their locations, type of outage, date and time
reported, and repair action including date and time.

(c) Trouble Tickets / Service Requests

The District shall transmit trouble tickets from the District's Call Center and DDOT’s MMS
(currently CityWorks) to the Contractor electronically and directly into the Contractor's
PMMS/MMS for meters that have a reported problem related to operability or
appearance. The transmission of this trouble ticket shall constitute a work order/repair
request. The Contractor shall respond to repair requests within 168 hours. The Contractor
shall provide the necessary information regarding the time and nature of the meter repair
to the District either through automated reporting or in another reporting mechanism
agreed upon by the District. The Contractor’s PMMS/MMS shall integrate with DDOT’s
MMS via an automated data connection designed to DDOT specification. Via this
automated data connection, Contractor’s PMMS/MMS shall receive requests from DDOT’s
MMS and be able to route information to DDOT’s MMS, to include request acceptance,
request close-out, and other informational responses.

(d) Meter Repair Records
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
The Contractor shall proactively detect and respond to any issues regarding operability of
the Connected Meters via monitoring through their PMMS. The Contractor shall provide
to the District the necessary information regarding the time and nature of the meter
repair through the PMMS and transmit this data to DDOT information systems in a
seamless fashion. The Contractor's failure to detect an operability problem with the
Connected Meter shall not relieve the Contractor from the requirement to meet this
performance standard.
(e) Meter Domes State of Repair
The Contractor shall replace meter domes when views to the display become obstructed
by vandalism or normal wear and tear. The meter dome shall provide a clear view of the
digital display and must be compatible with the upper housing of the meter so that the
dome assembly may be removed from the upper housing when unlocked. The meter
domes and other spare parts shall be provided through a separate contracting
mechanism. If the meter domes are installed incorrectly resulting in damage to the meter,
rendering it unusable, then the Contractor, at its own expense, shall repair or replace the
meter.

(f) Surplus Property

The Contractor shall work in coordination with the District’s Personal Property Division to
sell or dispose of surplus or used meters and parts.
(g) Battery Disposal
The Contractor shall dispose of used batteries at its expense, in accordance with
applicable law, and in accordance with District battery disposal standards. The Contractor
shall ensure removal of all batteries prior to the transfer of material to surplus property.
(h) Parking Meter Signage
The Contractor shall identify signage needs, inconsistencies, and required improvements
as it relates to notifying the public on the requirements and regulations governing
metered spaces, as observed through its routine maintenance activities.

(i) Taking Meters Out of Service (CLIN 1003-4 & CLIN 1007-4)
The District temporarily takes meters out of service for many reasons, to include when
space is needed to accommodate construction activity or other temporary circumstances.
The process of taking meters out of service temporarily per District request is referred to
as "Meter Hooding Program." Under the Meter Hooding Program, the District estimates
that, on average, approximately 5% of meters are temporarily out of service at any given
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
time (i.e., "hooded"). The Meter Hooding Program includes short-term and longer-term
strategies to take meters out of service. Short-term strategies include covering the meter
via hoods, and longer-term strategies include the physical removal of the meter. Meter
removal is typically done when the meter needs to be temporarily taken out of service for
an extended period of time, such as during a construction project. Meters taken out of
service shall not be counted as in service for the purposes of determining the monthly
FFUP fee for maintenance and collection. At the CA's request, with a minimum of 168-
hour notice, the Contractor shall take meters out of service and return meters into service
pursuant to work orders issued by the District's work order system or by the CA’s written
request.

(j) Meter Hooding (CLIN 1002-2)
The Contractor shall provide and place hoods on and remove hoods from IPS meters
on the date specified by the CA. The act of “hooding” incorporates powering down the
meter, disconnecting it from service, and placing it into inactive status. The Contractor
shall purchase meter hoods at its own expense, as necessary for the Meter Hooding
Program. Hoods shall follow District specifications and design guide. The Contractor shall
maintain accurate information on the meters taken out of service under the Meter
Hooding Program and shall transfer this
information to the District. At the CA's request, the Contractor shall remove meters
and repurpose them elsewhere in the District. Contractors should note that meters
removed
from service for more than a month shall not be charged to the District under Firm
Fixed Unit Price
.
(k) Asset Numbering
The Contractor shall assign new asset numbers to each newly installed asset, based on
District specification. Numbers shall be solely numeric.
(l) Asset Label Installation
The Contractor shall affix new labels to the District assets. If an IPS Meter is found to be
missing a number, the Contractor shall affix new labels to that meter.
(m) Basic Maintenance
The Contractor shall provide basic maintenance to include:
1. All repairs covered under warranty
2. Software operations and upgrades
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
3. Wireless hardware conversion (including but not limited to 3G to eventual 5G
modems)
4. Upgraded credit card reader technology (in the event that Level 2 EMV
becomes unsecure or obsolete in the future)
5. Secure communication gateway for credit card transactions, including NFC
contactless payment capability
6. Secure transmittal of data as covered in this contract
7. Communications between meter and sensors (if any)
8. Compliance documentation (including renewal of certifications, if applicable)
9. Clearing of coin jams
10. Preventative maintenance, and semi-annual cleaning of meters ensuring meter
functionality and, including but not limited to:
a. Cleaning of domes
b. Lubrication of locks
c. Cleaning of mechanism assembly
d. Cleaning of graffiti
e. Cleaning of display screen
f. Clearing obstructed display screen
g. Identifying where additional repair or replacement is needed.

C.6.2.2 Standard Procedures
The Contractor shall provide training as we ll as documented standard procedures or
manuals to DDOT on meter usage, repair, and reporting (to support meter warranty).
1. On-call customer support (via telephone and website) for training, hardware,
and software issues. This support should be available during meter operation
hours, as well as an emergency support system for 24/7 support.
2. Help materials, user manuals, and maintenance training modules for meter
equipment must be available online.
3. The training manuals for the performance of manufacturer-specified
installation procedures, routine preventative and corrective maintenance.
4. Onsite support during the implementation period.

C.6.2.3 Spare Parts for Non-Warranty Repairs
The Contractor shall provide a set fee for parts for non-warranty repairs.

The Contractor shall supply ample parts and components to the District to be able to
repair a minimum of 10 percent of the procured Contractor’s assets at all times.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
The Contractor shall present the District with a parts and components delivery plan to
ensure the District retains the requisite minimum parts and components. The plan shall
specify minimum service level agreement timelines between the Contractor and the
District to communicate inventory of parts and components and ensure accepted delivery
of said parts and components.

DDOT reserves the right to stop warranty repair work or provision of spare parts if, as part
of reporting requirements, DDOT detects abnormal repair or spare part requests.
C.6.2.4 Warranty MSM
The Contractor shall provide a meter hardware warranty for one (1) year for all new
meter equipment provided in CLIN 1003, plus pricing for up to four additional years of
warranty, from the date of acceptance of all meter hardware. The Contractor guarantees
that all components of meter hardware shall function without defects during the warranty
period, notwithstanding vandalism and improper maintenance. As part of the warranty:
1. The Contractor shall supply parts and components to the District for maintenance
and repairs covered under warranty, including upgraded parts and components if a
part or component is discontinued or declared obsolete within an Asset’s Useful
Life (this does not include consumable parts, like batteries and printer paper).
2. The Contractor shall pay for warranty shipments from the meter shop to the
Contractor’s warranty handling facility (and vice versa).
3. Warranty coverage shall include repair and/or replacement of any part or modular
component determined to be defective in material or workmanship under normal
use and service, at no additional cost to the District.
4. The Contractor shall guarantee that all replacement parts meet or exceed the
quality of original parts; the Contractor shall notify the District of substitution of
parts during warranty repairs.
5. When more than one warranty is applicable for a replacement part, the later
warranty expiration date shall apply (for example, if the meter has a five-year
warranty but a part is replaced six months before the end of the five-year term,
then the warranty period for that part may extend beyond the five-year term).
6. Prior to the conclusion of the Contractor’s warranty responsibilities, DDOT shall be
permitted, during normal Business Hours, to review the Contractor’s maintenance
records and inspect the Curbside Assets to verify that warranty-related repairs
have been performed properly.
Contractor shall provide monthly reporting on all repairs made under warranty, to include
highlighting warranties that are ending in the next six (6) months.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
C.6.2.5 Warranty SSM
The Contractor shall provide a 5-year warranty for all new meter equipment provided in
CLIN 1008.
Contractor shall provide monthly reporting on all repairs made under warranty, to include
highlighting warranties that are ending in the next six (6) months.

C.6.3 Batch Asset Installation, Relocation, and Removal (CLIN 1003 & CLIN 1007)
C.6.3.1 Batch Installation, Relocation, and Removal Process
DDOT will identify, with assistance from the Contractor, assets to be upgraded, replaced,
relocated, and/or removed. Based on that information, the Contractor shall provide a plan
to deploy the District’s assets. The Contractor shall be responsible for pick-up of all DDOT
ordered assets at a DDOT facility within the District. The Contractor shall be responsible
for all equipment and tools necessary to execute this CLIN.

Each batch asset installation, relocation, and/or removal request will receive a work
order. Once the CA has issued the work order for a particular batch asset installation,
relocation, and/or removal request, the Contractor has fifteen (15) days to respond with a
detailed plan of action that outlines the work completion timeline. Batch installation and
removal work will include work to prepare or restore the sidewalk or other mounting
area.

For installation, relocations, and/or removals where digging or excavating is required,
Contractor shall initiate construction work only after Miss Utility site inspection and utility
marking services is completed for the site. The Contractor shall conduct all excavation and
digging activities to ensure compliance with all applicable laws, regulations, and best
practices regarding utility lines and utility safety.
Contractor shall report on installations, relocations, and removals according to DDOT
processes, including providing picture evidence of work completed for each task.
Contractor shall provide before and after photographs of work site and spot where work
is conducted, to include a photo showing the general area the work is being completed
and assets involved and to include a photo that clearly detail of work completed for each
asset or spot.
C.6.3.2 Batch Installation Auxiliary Costs
The Contractor shall be responsible for all costs of installation and infrastructure required
to support the installation, provided that the physical equipment to be installed shall be
provided by Contractor. All electrical requirements, network gateways, wireless
communications, and physical installation costs shall be included. Any components of the
system shall become the property of DDOT upon completion of installation.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
C.6.3.3 Meter Installation & Removal Specifications
Contractor shall install parking meters in a ccordance with DDOT and ADA specifications
and standards. Any deviation from the DDOT specifications must be approved in writing
by the CA prior to starting the work. Removal of meters and corresponding restoration of
surfaces shall be in accordance with DDOT specifications and standards.
(a) Meter Pole Installation

Meter posts on which parking meters are mounted shall be installed with surface
installations. Surface installations are a minimum of 8" in diameter and 18" in depth filled
with concrete. A cross bolt or anchor is required to prevent spinning and to better anchor
the post in the concrete. Customer operating functions shall be no more than 40” in
height from the finished floor.

(b) Multi-Space Meter Installation

Multi-Space Meters require a 24” × 24” × 24” base as minimum for a freestanding
installation. When mounting to existing sidewalk or substructure a 6" minimum depth is
required for wedge anchor bolt installations. Customer operating functions shall be no
more than 48" in height from the finished floor.
(c) Meter Removals

For meter removals, Contractor shall remove all hardware and equipment associated with
the parking meter. For concrete and brick surfaces, Contractor shall restore surface to the
state prior to meter installation. For all surfaces, Contractor shall restore surface to level
to the surface directly surrounding the area it was mounted, including filling or removing
any holes and eliminating any trip hazard.
(d) Accessibility Requirements
Contractor shall ensure compliance with federal accessibility standards, including but not
limited to the ADA Standards for Accessible Design (28 CFR Part 36) and the Public Rights-
of-Way Accessibility Guidelines (PROWAG, 36 CFR Part 1190), for all parking meter
installations, removals, and relocations completed under this contract.

Contractor shall position parking meters to avoid barriers or hazards on pedestrian routes.
Parking meters shall be installed to maintain a minimum clear path of 48 inches to ensure
accessibility for individuals using mobility devices. The surface around the meters must be
stable, firm, and slip-resistant.
C.6.3.4 Performance Requirements
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Performance measures outlined below shall be used to assess the Contractor’s
performance.

Performance Requirement Data Source Reference
Equipment shall be installed within 60 days of CA
Authorization, DDOT conveyance of equipment to
Contractor for installation work, and DDOT acceptance
of installation siting.
Contractor
Documentation
C.6.3 Batch
Asset
Installation,
Relocation, and
Removal
C.6.4 MSM Batch Asset Procurement (CLIN 1004)

The Contractor shall provide the District with new, accessible Multi-Space Meter assets.
The one-time fees associated with the purchase of the meters including establishing
connectivity or programming to a specific DDOT pay classification. The Contractor shall
replace or upgrade meter assets at the District’s direction. The Contractor shall ensure
that all new assets meet the specifications in this contract. DDOT will identify meter assets
to be upgraded or replaced. DDOT reserves the right to determine scheduling of asset
procurement as directed through official documentation to Contractor. The Contractor
shall provide the District Network Connectivity Services.
C.6.4.1 Multi-Space Meter Specifications
The Contractor shall provide parking meters that meet the following minimum product
and performance specifications:
(a) Requirements for Payment Options
The Contractor shall supply a Multi-Space Meter designed to collect revenues. For Multi-
Space Meter designed to accept coins, the meter must provide the following minimum
specifications:
1. The meter is fully electronic with solid-state components and a straight down,
free-fall coin chute or a mechanical coin selector.
2. Coin recognition must include, but is not limited to, US denominations of
$0.05, $0.10, $0.25, $0.50, and $1.00 coins.
3. The validator is reprogrammable remotely as new coins/tokens are
implemented as part of the payment options provided by the District.
4. It incorporates a feature that counts or notifies the presence of invalid coins,
including foreign coins and other forms of payment such as washers and
gaming tokens, so that the District may monitor areas where this activity is
taking place (no time will be given for fraudulent coins).
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
For all Multi-Space Meters, the meter must provide the following minimum specifications:
1. Systems employing payment methods using credit cards, debit cards, ATM
cards, and other point-of-sale cards must, at a minimum, meet PCI standards.
2. The meter must be capable of two simultaneous IP connections. Credit card
transactions shall process in Real Time, except during times of a
communications failure, at which time they must be batched and then
automatically transmitted when communications are restored.
3. Card reader must be built into the mechanism, must support EMV (chip
technology), and must allow the user to always retain possession of the card.
Users must have the ability to toggle up (add time) or down (less time) to
select the amount of time to be purchased, up to the maximum and down to
the minimum metered time. Users can then select "OK" to purchase or can
press "CANCEL" to stop the transaction.
4. The Contractor shall provide secure gateway service to provide for secure
(encrypted) credit card data transmission to a merchant account provider.
Credit card data transmission shall meet the Payment Card Industry Data
Security Standards (PCI DSS). The Contractor shall provide evidence of both
Payment Application Data Security Standard (PA-DSS) compliance and PCI-DSS
Level certification. Additionally, the Contractor shall extend this to the existing
MSM. Hardware evolutions will be priced as an option if retained by DDOT.
5. For ease of installation and security, the credit card reader shall be integral to
the mechanism design and shall not require any additional modification to the
meter housing to install.
6. The meter unit shall allow for credit card use to batch transactions when
wireless services are unavailable or not in use.
7. The meter shall also support near-field communication (NFC) payment,
including contactless cards and smartphone apps, Radio Frequency
Identification (RFID) payment, and Level 2 EMV card reader.

(b) Requirements for Printed Payment Vouchers
The Contractor shall supply a Multi-Space Meter must be designed with the function to
issue the user, at their discretion, a printed voucher at the conclusion of each transaction.
This voucher must contain text and formats that are fully programmable by the District,
which shall include:
1. Amount paid.
2. Start time for transaction.
3. End time for transaction.
4. Location and/or meter number of the transaction.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
5. Receipt paper must have the capability to be pre-printed with customized
messages on the back and logo and watermarks on the front of the receipt.
6. Must be able to print between 2” to 3" wide receipts.
7. The paper stock used shall be suitable for climatic conditions experienced
within the District of Columbia, with the preference being that paper stock be
environmentally friendly and may be purchased independent of the equipment
manufacturer or their distributors.

(c) Requirements for Power

The Contractor shall supply a Multi-Space Meter that meets the following power
requirements:
1. The Multi-Space Meters must be equipped with an integrated solar panel
recharge system. This solar panel will be incorporated into the inside of the
meter housing, in order to prevent damage due to operating conditions or
vandalism.
2. The battery pack must consist of a combination rechargeable/back-up battery
pack to provide ongoing power and backup power.
3. The meter shall include a separate backup battery to sustain clock, calendar,
and audit information in the event of a main battery failure or during battery
replacement.

(d) Requirements for Wireless Capability

The Contractor shall supply a Multi-Space Meter that meets the following wireless
capability requirements:
1. At a minimum, each meter must be capable of transmitting wireless data for
the purposes of conducting:
a. Payment card processing;
b. Coin transactions;
c. Updates to the operating features and rate configuration of
the meter; and
d. Fault notification.
2. The wireless capability must be integral to the meter mechanism design and
must not require a secondary connection to a wireless device. Wireless
communication must be accomplished without any additional networking
equipment that would require installation on city street poles or any other
location, such as buildings. Each meter's wireless communication speed shall
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
be at a minimum 4G enabled and can be upgraded to 5G if the technology
becomes available during the contract period.
3. Updates to meter software, such as meter firmware and operating software,
must be able to be performed wirelessly and must not require District staff to
interface with each individual meter to accomplish an update.
4. Should the network environment temporarily fail, the Multi-Space Meter must
be capable of operating in a stand-alone mode until the network environment
is restored.
5. Meters must be able to provide the District with near-real-time information
regarding the operation of the system, and any or all parts of that system,
upon independent query by the CA. The system must be configured in such a
way that the CA may directly request current operating information on any
part of the system during operation.

(e) Requirements for Pricing/Rate Options

The Contractor shall supply a Multi-Space Meter that provides the following Pricing/Rate
Options and operating characteristics:
1. Fixed Rate: Same rate all day, for select/every day(s) of the week. Meters can
be remotely programmed for holidays, special events, or other rate changes
via the web-based management system and will not require the District's staff
to interface with the meters to accomplish such a rate update.
2. Multiple Rates: Varied rates throughout the day, up to a minimum of six (6)
times. This can include Tow-Away, No Parking, or Free Parking options, in
addition to hourly parking rates for normal metering time. Meters can be
remotely programmed for holidays, special events, or other rate changes via
the web-based management system and will not require the District's staff to
interface with each individual meter to accomplish such a rate update.
3. Pre-Pay: Allows a motorist to pay for parking prior to the beginning of
enforcement hours, up to the maximum stay period. However, metered time
will only begin at the beginning of enforcement hours. For example, a 2-hour
meter can be fully paid prior to the beginning of enforcement at 7AM. In such
an example, metered time would only begin at 7AM and expire at 9AM.
Meters can be remotely programmed for holidays, special events, or other rate
changes via the web-based management system and will not require the
District staff to interface with each individual meter to accomplish such a rate
update.
4. Tow-Away: Meters can be programmed to enforce defined tow-away zones.
During the tow-away period, the meters must not accept credit card payment
and will not give time for coins. The meters must be capable of displaying
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
"Tow-Away Do Not Park" on the LCD screen. Changes to this feature can be
remotely programmed via the web-based management system and do not
require the District staff to interface with each individual meter.
5. Event Parking: Meters can be programmed to accept event parking rates, such
that flat rate payment will enable the vehicle to park for a pre-determined
amount of time. For example, $15 for a baseball game, such that the rate
begins at 5 pm and the $15 results in the meter being paid for the duration of
the event.
6. The mechanism shall be capable of displaying the rates per hour, maximum
stay (time period), and other customized messages or graphics on the meter
LCD.
7. Changes/updates to all rate structures, maximum stay (time limits), available
payment methods, and hours of meter operations shall be managed and
updated via a web-based management system, providing remote management
capability.
8. Each Multi-Space Meter must have the capability to be programmed for the
following pay to park formats without any additional hardware changes:
a. Pay-and-Display
b. Pay-by-Space
c. Pay-by-Plate (Plate-Based Parking)
9. Each Multi-Space Meter must have the capability to provide Demand-based
Pricing, or multiple parking rates that can be adjusted by time, day, and block
face to enable demand-based rates set by DDOT.
10. The back-end system must be capable of implementing different parking rates
for each meter based on the day of the week, time of day, and by zones
defined by the District. End-users must be able to download rates to the
meters remotely.
(f) Requirements for Customer Interface

The Contractor shall provide a Multi-Space Meter with a customer interface that meets
the following requirements:
1. Has a graphical liquid crystal display (LCD) with a temperature operating range
of -30 deg C to +70 deg C, which is capable of displaying metered time (format
of HH:MM, including negative time capability), parking rates and maximum
stay period messages, current time of day (including time when meter will
expire), as well as other alpha-numeric messages depending on the status of
the meter.
2. LCD displays that can be remotely programmed by the District via a web-based
meter management system, such that the meter staff is not required to be
present at the meter for changes to be made; backlit LCD for increased
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
visibility in low-light conditions (backlight must be enabled automatically via
light sensitivity and will require no additional settings to be adjusted.
Additionally, backlight must only be enabled during a transaction in order to
conserve battery power).
3. Provides a mechanism to allow users to select (1) More time, (2) Less time, (3)
CANCEL, and (4) OK to accept for any card transactions.
4. UV resistant material protects the LCD and solar panel.
5. Continues to allow payment via credit card, debit card, and/or EMV technology
in the event of a coin jam (during a jam, the meter will display "Cards only, No
Coins" on the LCD display. In the event of a card reader jam, the meter will
continue to allow payment via coins/tokens. During such a jam, the meter will
display "Coins only, No Cards." In either event, the meter must be able to
wirelessly notify maintenance staff of the location and type of jam via email,
text message, or both. In the event that both a coin jam and card reader jam
are present, the meter will display "Out of Order." All of these messages can be
remotely updated and programmed via a web-based management system).
6. A capacitive or inductive keypad (non-mechanical) may be utilized to eliminate
any moving parts associated with the user interface for card payment. The
keypad must be modular to allow for in-field replacement, if necessary.
7. The customer user interface shall be designed to comply with 2010 ADA
Standards for Accessible Design Section 308 Reach Ranges in its entirety,
excluding Section Advisory 308.1 General.

(g) Requirements for Security
The Contractor shall provide the following minimum security requirements:
1. Complies with Level I PCI Data Security Standard and Payment Application Data
Security Standard (PA-DSS) (The Contractor shall provide proof of compliance).
2. Payment gateway provider or software meets the terms of the Visa Cardholder
Information Security Program (CJSP) and the MasterCard Site Data Protection
(SDP) programs.
3. Coin canister is not accessible from the maintenance compartment.
4. Meter mechanism communicates with a meter code or RFID tag mounted
inside the meter housing such that the meter automatically knows where it is
located and is able to download its pole-specific location configuration (e.g.,
rates, display information, max stay period) from the host server based upon
information stored on the RFID tag.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
(h) Requirements for Meter Housing and Surfaces

The Contractor shall supply a Multi-Space Meter whose housing and surfaces meet the
following specifications:
1. Material Construction: The meter housing shall be constructed of material that
provides exceptional weather protection and resistance to vandalism or theft.
2. Locking Mechanism: The meter shall lock in place at four corners using the
same lock/key system currently in use (or an equivalent level of security) and
shall be compatible with that system.
3. Graffiti Resistance: The meter shall be strongly resistant to graffiti and gluing,
such that both graffiti and glue are easily removable with a strong cleanser
without damage or discoloration.
4. Surface Durability: The meter shall provide a tough, scratch-resistant, and
easily cleaned outer surface that is resistant to weather, moisture, dust, fumes,
temperature extremes, vibration, and fading from sunlight.
5. Display Window: The meter shall have a window that provides a clear view of
the digital display, is UV stabilized to resist yellowing, and is highly resistant to
impacts, scratches, and solvents.

(i) Requirements for Spare Parts for Non-Warranty Repairs

Parts Fee: The Contractor shall provide a set fee for parts for non-warranty repairs for the
meters.
Supply of Parts: The Contractor shall supply ample parts and components to the District to
ensure the ability to repair a minimum of 10% of the procured Contractor’s assets at all
times.

Delivery Plan: The Contractor shall present the District with a parts and components
delivery plan to ensure that the District retains the requisite minimum parts and
components.
Service Level Agreement: The delivery plan shall specify minimum service level agreement
timelines between the Contractor and the District to communicate inventory of parts and
components and to ensure accepted delivery of said parts and components.
Warranty Rights: The District reserves the right to stop warranty repair work or provision
of spare parts if, as part of reporting requirements, the District detects abnormal repair or
spare part requests.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
Repair Procedures: The Contractor shall repair non-warranty meters that cannot be
serviced. For items that are not repairable in the field, the item shall be shipped back to
the Contractor for repair or rework. All returns shall require a Return Material
Authorization (RMA) number for tracking purposes.

C.6.4.1.1 Meter Asset Procurement
The Contractor shall provide Network Connectivity Services for IPS Meters and manage
meter asset procurement.

C.6.4.2 Modernization of Existing Multi Space Meters
The Contractor shall provide items to modernize any existing IPS MSM upon request by
the District. All items provided by the Contractor are required to be 100% compatible with
the existing IPS MSM, and its associated software supporting the MSM. All efforts to
modernize the existing IPS MSM by the Contractor shall not lead to any disruption of
service. The modernization of the existing MSMs include, but is not limited to the
following items:
1. Pay-and-Display
2. Pay-by-Space
3. Pay-by-Plate (Plate-Based Parking)
4. Modem to the latest technology (minimum of 4G/LTE)
5. Near Field Communication (NFC) payment receiver
6. Replace worn or near failure parts, if any
C.6.5 SSM Batch Meter Asset Procurement (CLIN 1008)
The Contractor shall provide the District with new, accessible Single-Space Meter assets.
The one-time fees associated with the purchase of the meters including establishing
connectivity or programming to a specific DDOT pay classification. The Contractor to
replace or upgrade meter assets at the District’s direction. The Contractor shall ensure
that all new assets meet the specifications in this contract. DDOT will identify meter assets
to be upgraded or replaced. DDOT reserves the right to determine scheduling of asset
procurement as directed through official documentation to Contractor. The Contractor
shall provide the District Network Connectivity Services.
C.6.5.1 Single-Space Meter Specifications
The Contractor shall provide parking meters that meet the following minimum product
and performance specifications.
(a) Requirements for Payment Options
1. The SSM shall be fully electronic with solid-state components and a straight
down, free-fall coin chute. The Single-Space Meter shall recognize and give
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
time for both coins and custom tokens. Standard coin recognition shall include,
but is not limited to, US denominations of $0.05, $0.10, $0.25, $0.50, and
$1.00 coins.
2. The coin validator (also referred to as "coin acceptor") shall be
reprogrammable remotely as new coins/tokens are implemented as part of the
payment options provided by the City.
3. The meter shall incorporate a feature that counts invalid coins, such as
washers and gaming tokens, allowing the District to monitor areas where this
activity occurs. No time will be given for these fraudulent coins.
4. The coin validator shall detect metallic and non-metallic jams. Jam clearance
shall be accomplished without special tools or disassembly of the meter. The
coin validator shall be a removable component for clearing jams, and the coin
chute shall have a clear casing to allow visibility of the coin pathway for easy
identification and clearing of jams. Coins passing through the mechanism shall
be deposited into the coin box in the meter vault when properly installed.
5. In the event of a jam, the meter must notify city staff or designee via email,
text message, or both.
6. Card reader must be built into the mechanism, must support EMV (chip
technology), and must allow the user to always retain possession of the card.
Users must have the ability to toggle up (add time) or down (less time) to
select the amount of time to be purchased, up to the maximum and down to
the minimum metered time. Users can then select "OK" to purchase or can
press "CANCEL" to stop the transaction.
7. The Contractor shall provide a secure gateway service for encrypted credit card
data transmission to the City's merchant account provider. Credit card data
transmission shall meet the Payment Card Industry Data Security Standards.
The Contractor shall provide evidence of both PA-DSS compliance and PCI DSS
Level 1 certification.
8. For ease of installation and security, the credit card reader shall be integral to
the mechanism design and shall not require any additional modification to the
meter housing for installation.
9. A capacitive or inductive keypad (non-mechanical) may be utilized to eliminate
moving parts associated with the user interface for card payment, preventing
unnecessary wear-and-tear and keypad maintenance issues. The keypad shall
be modular for in-field replacement if necessary.
10. The keypad shall be color-coded, labeled, and provide a minimum of 4 buttons
to allow users to select (1) More time "+", (2) Less time "-", (3) CANCEL, and (4)
"OK" for card transactions.
11. The meter shall also support near-field communication (NFC) payment,
including contactless cards and smartphone apps, radio frequency
identification (RFID) payment, and Level 2 EMV card reader.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
(b) Requirements for Power
1. Single space meters shall be equipped with an integrated solar panel recharge
system, so that there is no need to tap into current infrastructure for power.
This solar panel will be incorporated into the inside of the meter housing, in
order to prevent damage due to operating conditions or vandalism.
2. SSMs shall also have a rechargeable/back-up battery pack to provide ongoing
power and backup power. The battery pack shall be easily replaceable without
any special tools. The battery pack shall consist of a combination
rechargeable/back-up battery pack to provide ongoing power and backup
power. The battery pack shall have a minimum life capability of 24-36 months
without replacement.
3. The Meter shall include a separate backup battery to sustain clock, calendar
and audit information in the event of a main battery failure or during battery
replacement.
4. Rechargeable battery must have a minimum warranty of 5 years.
(c) Requirements for Wireless Capability
1. Each meter shall be individually capable of transmitting wireless data for the
purposes of payment card processing, coin transactions, updates to the
operating features and rate configuration of the meter, tracking of revenue
and operational status, and fault notification. The wireless capability must be
integral to the meter mechanism design and shall not require a secondary
connection to a wireless device. Such communication will be accomplished
without any additional networking equipment that would need to be installed
on city street poles or any other location, such as buildings, etc. Each meter
wireless communication speed shall be at a minimum 4G enabled and 5G
ready.
2. Updates to meter software, such as meter firmware and operating software,
must be able to be performed wirelessly and will not require District staff to
interface with each individual meter to accomplish such an update.
3. Should the network environment temporarily fail, the single-spaced meter
shall be capable of operating in a stand-alone mode until network environment
is restored.
4. Single space meters shall be able to wirelessly communicate of any faults, such
as a card reader or coin validator jam, via a text message, email, or both.
(d) Requirements for Pricing/Rate Options
1. The following rate and operating characteristics shall apply to all meter
mechanisms purchased on this contract:
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
b. Fixed Rate: Same rate all day, for select/every day(s) of the week. Meters
can be remotely programmed for holidays, special events, or other rate
changes via the web-based management system and will not require the
District's staff to interface with the meters to accomplish such a rate
update.
c. Multiple Rates: Varied rates throughout the day, up to a minimum of six
(6) times. This can include Tow-Away, No Parking, or Free Parking options,
in addition to hourly parking rates for normal metering time. Meters can be
remotely programmed for holidays, special events, or other rate changes
via the web-based management system and will not require the District's
staff to interface with each individual meter to accomplish such a rate
update.
d. Pre-Pay: Allows a motorist to pay for parking prior to the beginning of
enforcement hours, up to the maximum stay period. However, metered
time will only begin at the beginning of enforcement hours. For
example, a 2-hour meter can be fully paid prior to the beginning of
enforcement at 7AM. In such an example, metered time would only
begin at 7AM and expire at 9AM. Meters can be remotely programmed
for holidays, special events, or other rate changes via the web-based
management system and will not require the District staff to interface
with each individual meter to accomplish such a rate update.
e. Tow-Away: Meters can be programmed to enforce defined tow-away
zones. During the tow-away period, the meters must not accept credit
card payment and will not give time for coins. The meters must be
capable of displaying "Tow-Away Do Not Park" on the LCD screen.
Changes to this feature can be remotely programmed via the web-
based management system and do not require the District staff to
interface with each individual meter.
f. Event Parking: Meters can be programmed to accept event parking
rates, such that flat rate payment will enable the vehicle to park for a
pre-determined amount of time. For example, $15 for a baseball game,
such that the rate begins at 5 pm and the $15 results in the meter being
paid for the duration of the event.
g. The mechanism shall be capable of displaying the rates per hour,
maximum stay (time period), and other customized messages or
graphics on the meter LCD.
h. Changes/updates to all rate structures, maximum stay (time limits),
available payment methods, and hours of meter operations shall also
be managed and updated via a web-based management system,
providing remote management capability.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
i. The SSMs shall have the capability of Demand-based Pricing.

(e) Requirements for Customer Interface
1. The customer interface for the meters shall be intuitive, user-friendly, and
ADA-compliant, to District of Columbia standards.
2. The meter shall have a graphical liquid crystal display (LCD) or high-resolution
color display with a temperature operating range of -30 deg C to+ 70 deg C,
which is capable of displaying metered time (format of HH:MM, including
negative time capability), parking rates and maximum stay period messages,
current time of day (including time when meter will expire), as well as other
alpha-numeric messages depending on the status of the meter.
3. The LCD displays must be remotely programmable via web-based meter
management system, such that the meter staff is not required to be present at
the meter for changes to be made.
4. For increased visibility in low-light conditions, the LCD shall be backlit.
Backlight will be enabled automatically via light sensitivity and will require no
additional settings to be adjusted. Additionally, backlight will only be enabled
during a transaction in order to conserve battery power.
5. The LCD shall have the option for the user to increase/decrease the contrast of
the LCD in order for the meter to adapt to the surrounding environmental
conditions.
6. The upper housing dome shall be made of adequate material which provides
exceptional weather protection and resistance to vandalism. A window will
provide clear view of the digital display and must be UV stabilized to resist
yellowing. The outer surface needs to provide resistance to weather, fading
from sunlight, shall provide a tough, scratch-resistant and easily cleaned
surface.
7. The upper housing dome shall include an electro-mechanical vault door lock,
powered by an electronic key. The lock shall record and store at least 500
access events, including actual accesses and unauthorized attempted access.
Keys for electronic locks must have all-metal construction and a changeable
hardened stainless steel key tip. Electronics must be security potted inside the
metal body of the key. Memory must be non-volatile and protected by a
separate internal battery. Keys must be programmable to operate specific
locks during specific schedules, and not operate past expiration. Electronic
keys must provide all power to the locks. Keys must include a rechargeable
battery that can perform for at least 2,000 openings per charge. Keys must
incorporate field replaceable, gold plated, pogo pin style data contacts for
electronic communication with electronic locks.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
8. Top cover shall provide a mechanism to allow users to select (1) More time, (2)
Less time, (3) CANCEL, and (4) "OK" for any card transactions.
9. In addition, a UV resistant material shall be used to protect the LCD and solar
panel.
10. In the event of a coin jam, meter will continue to allow payment via credit
card, debit card and or EMV card. During such a jam, the meter will display
"Cards only, No Coins" on the LCD display. In the event of a card reader jam,
meter will continue to allow payment via coins/tokens. During such a jam,
meter will display "Coins only, No Cards" on the LCD. In either event, the meter
must be able to wirelessly notify maintenance staff of the location and type of
jam via email, text message or both. In the event that both a coin jam and card
reader jam are present, the meter will display "Out of Order." All of these
messages can be remotely updated and programmed via web-based
management system.
11. Expiration Indication- Enforcement shall be managed by color coded LEDs
(millicandela rating of 5000mcd or greater and 30 degrees or greater viewing
angle). The standard configuration will be GREEN for paid status and RED
during expired time. Meters shall have ability to remotely program expiration
grace period, duration of flashing LEDs, and other LED operating parameters
via web-based management system.
12. The customer user interface shall be designed to be no higher than 40” from
the finished floor when the asset is installed. The LCD shall be designed to be
no higher than 48” from the finished floor when the asset is installed.
(f) Requirements for Installation
1. Meter mechanisms and associated top cover (dome) shall retrofit to the city's
currently installed meter housing without any changes to key/lock systems,
coin vault, or cash collection operations (more details on current meter
specifications on ParkDC website). The current meter housing meets the
following specifications:
a. Meter posts are 5.1 cm inner diameter standard galvanized posts;
b. Housing and cap are made of ductile iron (ASTM A536) with tapered
base;
c. Upper housing must fully enclose meter mechanism;
d. Lori lock assembly; and
e. Door assembly with rubber bumper
(g) Requirements for Security
1. The SSMs shall conform to existing industry standards on data security.
2. Contractor must provide proof of its compliance with Level I PCI-DSS.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
3. Contractor must provide proof of its compliance with Payment Application
Data Security Standard (PA-DSS).
4. Payment gateway provider or software must meet the terms of the Visa
Cardholder Information Security Program (CISP); the MasterCard Site Data
Protection (SDP) programs.
5. Meter shall allow for the use of additional cards to be used for the purposes of
6. accessing meter diagnostics, cash collection, and allow for time to be added to
the meter during a maintenance event without affecting the revenue audit.
The use of these cards must be logged and can be presented as one of the
report options in the web-based management system.
7. Provision of Diagnostic, Meter Maintenance, and Coin Collection Cards: The
Contractor shall provide at least one of each type of card per 200 meters. The
specifications of each card are as described below:
a. Diagnostics Card: with the use of a diagnostics card, and without
opening the meter housing, the meter must provide specific
information relating to the current meter operating status. Features
shall include the ability to:
i. View the current assigned meter configuration and software
version
ii. View the battery level (for rechargeable and non-rechargeable)
and solar panel charge level
iii. Test the operating condition of the card reader
iv. Test the operating condition of the coin validator
v. Test the integrated wireless communications
vi. Allow for the meter to be turned off
b. Coin Collection Card: with the use of a coin collection card, and without
opening the meter housing, the meter must allow for the user to clear
the coin box counter at the time of cash collection. The effect of this
card is to provide a cash audit feature that is available in the web-based
management system that will allow visibility of the time, card used,
cash value collected, and a detailed summary of the coin types
collected.
c. Meter Maintenance Card: with the use of a meter maintenance card,
and without opening the meter housing, the meter must for the
maintenance staff to put time on the meter to compensate a motorist
in the event of meter maintenance activity. The time put onto the
meter will not affect the revenue audit but can be logged and displayed
in the web-based management system.
8. RFID Automation: The meter mechanism shall have the capability to
communicate with an RFID tag mounted inside of the meter housing such that
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
the meter will automatically know where it is located and be able to download
its pole specific location configuration (rates, display information, max stay
period, etc.) from the host server based upon information stored on the RFID
tag.
(h) Requirements for Meter Housing
The District currently has existing IPS SSM mechanisms. Instances of damage, extreme
wear, or other reasons may require replacement by the Contractor. Meters must have the
following minimum characteristics as listed for the components below:
1. Mechanism Housing
j. High security
k. Precision-annealed ductile iron with rugged construction
l. Tensile strength of a minimum of 65,000 PSI
m. Brinell hardness of at least 140
n. Resistant to the elements, tampering, and abuse
o. Rugged, corrosion-resistant, non-brittle metal, rated at a minimum of
40,000 PSI
p. High-security slide lock cap
q. Interlocked, hinged construction makes the cap integral with the
mechanism housings
r. Easy access to meter mechanism for servicing; protects unit from dust,
moisture, tampering, and abuse
s. Locking arrangement must provide simultaneous and positive
positioning of the unit mechanism
t. Maximum meter housing overhang (protruding) = 4"
3. Instruction Plates
a. Large, easy-to-read plates on the door and hours of enforcement cards
in the cap containing simple operating instructions
4. Ventilation
a. Appropriately placed vents in dome cap to ensure reduced
condensation both above and below mechanism level
5. Coin Box Housing
a. Made of ductile iron
b. Tensile strength of a minimum of 65,000 PSI
c. Largest vault with extended coin can
d. Tapered base to prevent removal of the meter from its mounting pole
by upward force
e. Designed to ensure protection against vandalism, breakage, and theft
6. Mechanism Lower Door
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
a. Lower vault door must be made of ductile iron with a tensile strength of
a minimum of 65,000 PSI
b. Designed to withstand tampering by prying or hammering with ordinary
hand tools
c. No exposed/vulnerable hinges
7. Collection Compartment
a. The collection compartment must be secure against entry from the
mechanism compartment
b. When the door opens, the coin box must be easily accessible
c. The vault must ensure trouble-free coin acceptance of most
international coins without need for modification
8. Meter Finish
a. Finish must withstand climate elements, general wear-and-tear, and
require minimal maintenance
b. Coating should resist dirt, grime, and corrosion in the event of paint
damage
9. Meter Locks
a. Multi-tumbler and highly pick-resistant
b. The security lock in the door must be encased in tough ductile iron,
with minimal area exposed to reduce vulnerability to vandalism
10. Meter Materials
a. Full hard brass, stainless steel, aluminum stampings, ductile iron
castings, and high-quality powder paint finish
b. All parts fabricated from steel are plated to industry standards
11. Meter Post
a. Standard requirements: 5.1 cm (2") inner diameter standard galvanized
pipe
b. Small weep and air vent holes drilled to reduce condensation and
prolong pipe life; weep holes should be located approximately 30.5 cm
(12") from the top and 30.5 cm (12") from the bottom on opposite
sides and holes should be about 1.27 cm (1/2") in diameter

(i) Requirements for Spare Parts for Non-Warranty Repairs
Parts Fee: The Contractor shall provide a set fee for parts for non-warranty repairs for the
meters.
Supply of Parts: The Contractor shall supply ample parts and components to the District to
ensure the ability to repair a minimum of 10% of the procured Contractor’s assets at all
times.
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Delivery Plan: The Contractor shall present the District with a parts and components
delivery plan to ensure that the District retains the requisite minimum parts and
components.

Service Level Agreement: The delivery plan shall specify minimum service level agreement
timelines between the Contractor and the District to communicate inventory of parts and
components and to ensure accepted delivery of said parts and components.
Warranty Rights: The District reserves the right to stop warranty repair work or provision
of spare parts if, as part of reporting requirements, the District detects abnormal repair or
spare part requests.

Repair Procedures: The Contractor shall repair non-warranty meters that cannot be
serviced. For items that are not repairable in the field, the item shall be shipped back to
the Contractor for repair or rework. All returns shall require a Return Material
Authorization (RMA) number for tracking purposes.

C.6.5.2 Meter Asset Procurement
The Contractor shall provide Network Connectivity Services for IPS Meters and manage
meter asset procurement.

C.6.6 Connected Meter Operation (CLIN 1005 & CLIN 1009)

The Contractor shall provide Network Connectivity Services to operate and invoice the
District monthly on a per asset basis. The Contractor will be responsible for providing
connected operation services for all installed IPS Meters from the Notice to Proceed date of
the contract. For all of these meters (existing and purchased via this contract), the
Contractor shall update all third-party software to the most current applicable version.
Exceptions for this update shall be at the discretion of and with the approval of DDOT and
agreed to prior to the conclusion of the Contractor’s responsibilities under equipment
warranty.
The Contractor shall provide support for Connected Meters to operate and invoice the
District monthly on a per asset basis. The Contractor shall update all third-party software to
the most current applicable version. Exceptions for this update shall be at the discretion of
and with the approval of DDOT and agreed to prior to the conclusion of the Contractor’s
responsibilities under equipment warranty.

The Secure Credit Card Payment Gateway Fee (CLIN 1009-02) is the fee for processing
cards in real-time with any merchant processor. The payment gateway is a key component
of the electronic payment processing system, as it is the front-end technology responsible
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for sending customer information to the merchant processor where the transaction is then
processed.
C.6.6.1 Reporting Requirements
The Contractor shall provide monthly reports and invoices detailing all assets managed by
this contract and all work completed under this contract.
C.6.6.2 Meter Communications and Support Requirements
Contractor shall provide meter communications, hardware, and software support for
existing assets. The communications and software support should cover:
1. All repairs covered under warranty
2. Software operations and upgrades
3. Back-end software (PMMS) hosting, communication, and license fees
4. Wireless hardware conversion (including but not limited to 3G to eventual 5G
modems)
5. Secure communication gateway for credit card transactions
6. Secure transmittal of data as covered in this Contract
7. Communications between meter and sensors (if any)
8. Compliance documentation (including renewal of certifications, if applicable)
C.6.6.3 Connectivity Fee
The Contractor shall provide Network Connectivity Services for all installed IPS Meters for
the duration of the contract and charge the District based on the assets placed under its
care. The amount due for assets maintained shall be calculated monthly based on the
number of meters connected. The Contractor will be responsible for providing Network
Connectivity Services for all IPS Meters from the Notice to Proceed date of the contract.

C.7 RESERVED
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SECTION D: PACKAGING AND MARKING

Not Applicable.
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SECTION E: INSPECTION AND ACCEPTANCE
E.1 INSPECTION
This clause supersedes Standard Specifications Section 103.01, Article 12, “Inspection and
Acceptance.”
A. The Contractor shall allow the District, and any entity defined in subparagraph D below,
to test and inspect materials and workmanshi p. at reasonable times and at the Site of
the Work, unless the Engineer notifies the Co ntractor that inspection or testing of a
material to be incorporated in the Work will be made at the place of production,
manufacture, or shipment (“off-site”) of such material.
1. To the extent specified in the Engineer’s notification to the Contractor of off-site
inspection or testing, such inspection or test shall be conclusive as to whether the
material involved conforms to Contract requirements.
2. Such off-site inspection or test shall not relieve the Contractor of responsibility for
damage to. or loss of, the material prior to incorporation into the Work, nor in any
way affect the rights of the District under the terms of this Article, except as herein
above provided.
B. The District will endeavor to perform such inspections and testing in such manner as to
not unnecessarily delay the Work. Special, full size, and performance tests shall be
performed as described in the Contract.
C. The Contractor shall furnish promptly, with out additional cost to the District, all
facilities, labor, equipment and material, in cluding access and traffic control devices,
needed for performing safe and convenient inspection and testing in accordance with
subparagraph A and D of this clause. If off-site material and workmanship are not ready
for inspection at the time specified by the District, the Contractor shall be responsible
for any additional cost of tests and inspection.
D. When a unit of government other than the District, a utility company, or a railroad has
an interest in or is affected by the Contract, its respective representatives shall have the
right to inspect such portion of the Work. Such inspection shall not make any
government unit, utility company, or railroad a party to the Contract nor interfere with
the rights of the District or the Contractor.
E. The Contractor shall, at its own expense, replace any material and correct any
workmanship determined by the District not to conform to the Contract requirements,
as directed by the District If, however, the District determines that acceptance of such
work is in the public interest, the District may accept such material or workmanship and
make an appropriate downward adjustment in the Contract price. The Contractor shall
promptly segregate and remove rejected material from the premises at Contractor’s
expense. Costs associated with inspection services will not be permitted in claims nor
as a basis of claims except as specifically provided herein.
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F. Failure of the District to inspect or reject workmanship or material shall not in any way
imply acceptance, nor prevent the District from later rejecting the work. Inspection and
acceptance by the District in no way relieves the Contractor of its responsibility to meet
the requirements of the Contract Documents.
G. If the Contractor does not promptly replace rejected material or correct rejected
workmanship, the District:
1. May, by Contract or otherwise, replace such material and correct such workmanship
and charge the cost thereof to the Contractor, or
2. May terminate the Contractor’s Right to Proceed in accordance with Standard
Specifications Section 103.01 Article 5, “Termination-Delays.”
H. Should the Engineer determine that it is ne cessary to make an examination of any part
or all of the Work by removing or tearing out same, the Contractor shall, upon request,
promptly furnish all necessary facilities, labor and material to do same. If such work is
found to be defective or nonconforming, in any material respect, due to the fault of the
Contractor or its Subcontractors, the Contractor shall be responsible for the expenses
of such removal and tearing out of the work, examination, and of satisfactory
reconstruction of the work. If, however, such work is found to meet the requirements
of the Contract, the District will make an equitable adjustment in the Contract Price to
compensate the Contractor for the additional services involved in such removal or
tearing out of such work, examination and reconstruction. If completion of the Work
has been delayed thereby, the District will, in addition, make an equitable extension of
time.
E.2 ACCEPTANCE
This clause supersedes Standard Specifications Section 105.13, “Inspection – Acceptance.”
A. PARTIAL ACCEPTANCE - When the Contractor completes a suitable unit or portion of the
Project, the Engineer may make, or the Contractor may request, final inspection of that
unit. If the Engineer determines that such unit or portion is complete and meets
Contract requirements, he or she may accept in writing that unit or portion as complete,
which written acceptance shall include a description of specific work accepted, and the
Contractor may be relieved of further responsibility for the accepted unit or portion
subject to the requirements of the Contract. Such partial acceptance shall not void or
alter any Contract provision.
B. FINAL INSPECTION AND ACCEPTANCE
1. Within thirty (30) consecutive Calendar Days after receipt of written notice from the
Contractor that Contract work is complete, and the Project area cleaned up, the
Engineer will make a final inspection of the Project. The Contractor shall promptly
correct all deficiencies identified by the Engineer. Once the Contractor has
satisfactorily completed all of the requirements at Section 108.09, “Substantial
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Completion and Acceptance,” the Engineer will certify in writing Final Acceptance of
the Project.
2. Unless otherwise provided in the Contract, Final Acceptance by the District will be
made as promptly as practicable after inspection of the Work and shall be final and
conclusive except with regard to latent defects, fraud, or such gross mistakes as may
amount to fraud, or with regard to the District’s rights under any warranty or
guaranty.
3. The Project will not be accepted until the Contractor has met all Contract
requirements. The Contractor remains responsible for the correction of any
deficient or non-compliant aspects of the Work until Final Acceptance, even if
discovered after Final Acceptance.
C. The warranty of workmanship for the Work shall commence at Substantial Completion
and continue for a period of 2 years. If the Department declares partial Substantial
Completion on any portion of the Work in advance of Substantial Completion for the
entire Project, the warranty period for such portion shall commence on the date of
partial Substantial Completion and continue for a period of 2 years.
D. The Department, at any time during the warranty period, may conduct an inspection of
the Work in order to determine conformance to the Contract. If the Department
reasonably determines that defective work of any nature is present and is the
responsibility of the Contractor, the Contractor shall immediately make corrective
action to bring the defective Work into compliance with the Contract, or to the
satisfaction of the Department, and at no expense of the Department.
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SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES
F.1 TERM OF CONTRACT
The term of the contract shall be from January 31, 2025 through January 30, 2026. This
term includes the term of the letter contract awarded on January 31, 2025, which will
merge into this definitive Contract upon the signing of the definitive Contract by the
Contracting Officer.
F.2 PERIOD OF PERFORMANCE
For the purposes of the Contract “Period of Performance” means “Contract Time” as
defined in Standard Specification Section 108.08, Determination of Contract Time and
Partial Performance.
In accordance with Section 108.09, “Substantial Completion and Final Acceptance,” the
following periods of performance apply to this Contract:
A. Substantial Completion Date. Unless the Contract specifies a different time,
Substantial Completion is 30 Calendar Days before Final Acceptance of the
applicable Task Order.
B Final Acceptance Date for all Task Or ders. The Final Acceptance Date is 365
consecutive calendar days from the date of Last Notice to Proceed for the Final Task
Order.

F.3 OPTION TO EXTEND THE TERM OF THE CONTRACT
F.3.1 The District may extend the term of this contract for a period of Four (4) one-year
option periods, or successive fractions thereof, by written notice to the Contractor
before the expiration of the contract; provided that the District will give the Contractor
preliminary written notice of its intent to extend at least thirty (30) days before the
contract expires. The preliminary notice does not commit the District to an extension.
The exercise of this option is subject to the availability of funds at the time of the
exercise of this option. The Contractor may waive the thirty (30) day preliminary notice
requirement by providing a written waiver to the Contracting Officer (CO) prior to
expiration of the contract.
F.3.2 T h e e x e r c i s e o f a n y o p t i o n p e r i o d s u n d e r t h i s c o n t r a c t i s c o n t i n g e n t u p o n t h e
corresponding option period under the co operative agreement entitled “Sourcewell
120423-IPSbeing exercised by the cooperative partner. In the event the cooperative
agreement’s option period is not exercised, the option period under this contract will
not be exercised, and this contract will terminate at the end of the period of
performance. The Contracting Officer shall notify the Contractor in writing if the option
period under the cooperative agreement has been exercised and confirm the exercise
of the option period under this contract accordingly.
F.3.3 If the District exercises an option, the extended contract shall be considered to include
this option provision.
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F.3.4 The price for the option period(s) shall be as specified in Section B.5.
F.3.5 The total duration of this contract, including the exercise of any options under this
clause, shall not exceed five year.
F.4 DELIVERABLES
A. The Contractor shall perform the activities required to successfully complete the
District’s requirements and submit each deliverable to the Contract Administrator.
B. In addition to all deliverables required by the Contract, the Contractor shall submit to
the District, as a deliverable, all report s required by First Source Employment
Agreement (see H.5.E). If the Contractor does not submit the report as part of the
deliverables, the District shall not make final payment to the Contractor pursuant to
Section G.3.B.

F.5 FAILURE TO COMPLETE ON TIME

Standard Specifications Section 108.09(C), “Liquidated Damages,” applies to the Contract.

F.6 RESERVED
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SECTION G: CONTRACT ADMINISTRATION
G.1 INVOICE PAYMENT
This clause supplements and modifies Standard Specifications Section 103.01 Article 9,
“Payments to Contractor,” and Section 109.05, “Progress Payments,” as follows:
A. Monthly Invoices (also be referred to as “applications for payment”). On a monthly
basis, the Contractor shall submit a proper invoice, in accordance with paragraph G.2(B)
below, for completed work. The Contractor shall submit evidence of timely payments
to all subcontractors, in accordance with paragraph G.2, below.
The District will make progress payments to the Contractor for work satisfactorily
performed, less any retainage, discounts, allowances or adjustments provided for in this
Contract, on or before the 30th day after approval of an invoice for payment. Progress
payments do not constitute final acceptance of the work for which payments are made.
B. In the event that the Contractor fails to submit to the CO, at the time of its invoice
submittal, evidence of timely payment to subcontractors for work under the previous
invoice and a performance schedule update , the District will withhold progress
payments.
C. Retainage
The District may retain up to 5% of each progress payment. If, however, the Contractor
has been notified in writing of its failure to meet Contract requirements, the District may
withhold retainage up to 10% of each subsequent progress payment. For work under an
IDIQ contract, the Contracting Officer will release all retainage for a task order once Final
Acceptance of the work under such task order has been achieved. Upon reaching a
satisfactory milestone under the contract, the Contractor may submit a request for the
full or a partial amount of the Retainage to be released. The Contractor shall submit the
request in writing, signed by a designated signatory of the Contractor, and in accordance
with Section G.1.(A) Monthly Invoices, identifying:

1. Substantial project completion and/or designated project milestone(s),
2. The associated Purchase Order number
3. The amount requested to be released.
All Retainage requests are subject to approval by the Contracting Officer. Additionally,
approval of any request is subject at the discretion of the Contracting Officer.

G.2 INVOICE SUBMITTAL
A. The Contractor shall create and submit payment requests in an electronic format
through the DC Vendor Portal, https://vendorportal.dc.gov.
B. Unless otherwise specified in the Contract, the Contractor shall submit proper invoices
on a monthly basis.
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C. To constitute a proper invoice, the Contractor shall enter all required information into
the Portal after selecting the applicable pu rchase order number, which is listed on the
Contractor’s profile.
D. At the time of each invoice, the Contractor shall submit to the CA all deliverables
required under the Contract.
G.3 THE QUICK PAYMENT ACT (Feb 2019)
This clause supplements and modifies Standard Specifications Section 109.06, “Payment to
Subcontractors and Suppliers Certificate,” as follows:
A. Interest Penalties to Contractors
1. The District will pay interest penalties on amounts due to the Contractor under the
Quick Payment Act, D.C. Official Code § 2-221.01 et seq., as amended, for the period
beginning on the day after the required payment date and ending on the date on which
payment of the amount is made. Interest shall be calculated at the rate of at least 1%
per month. No interest penalty shall be paid if payment for the completed delivery of
the item of property or service is made on or before the required payment date. The
required payment date shall be:
a. The date on which payment is due under the terms of this contract;
b. Not later than 7 calendar days, excluding legal holidays, after the date of
delivery of meat or meat food products;
c. Not later than 10 calendar days, excluding legal holidays, after the date of
delivery of a perishable agricultural commodity; or
d. 30 calendar days, excluding legal holidays, after receipt of a proper invoice for
the amount of the payment due.
2. No interest penalty shall be due to the Contractor if payment for the completed
delivery of goods or services is made on or before:
a. 3rd day after the required payment date for meat or a meat product;
b. 5th day after the required payment date for an agricultural commodity; or
c. 15th day after any other required payment date.
3. Any amount of an interest penalty which remains unpaid at the end of any 30-day
period shall be added to the principal amount of the debt and thereafter interest
penalties shall accrue on the added amount.
B. Payments to Subcontractors
1. The Contractor shall take one of the following actions within seven (7) days of receipt
of any amount paid to the Contractor by the District for work performed by any
subcontractor under the contract:
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a. Pay the subcontractor(s) for the proportionate share of the total payment
received from the District that is attrib utable to the subcontractor(s) for work
performed under the Contract; or
b. Notify the CO and the subcontractor(s), in writing, of the Contractor’s intention
to withhold all or part of the subcontractor’s payment and state the reason for
the nonpayment.
2. The Contractor shall pay subcontractors or suppliers interest penalties on amounts
due to the subcontractor or supplier beginning on the day after the payment is due
and ending on the date on which the payment is made. Interest shall be calculated
at the rate of at least 1% per month. No interest penalty shall be paid on the
following if payment for the completed delivery of the item of property or service
is made on or before the:
a. 3rd day after the required payment date for meat or a meat product;
b. 5th day after the required payment date for an agricultural commodity; or
c. 15th day after any other required payment date.
3. Any amount of an interest penalty which remains unpaid by the Contractor at
the end of any 30-day period shall be added to the principal amount of the debt
to the subcontractor and thereafter interest penalties shall accrue on the added
amount.
3. A dispute between the Contractor and subcontractor relating to the amounts or
entitlement of a subcontractor to a payment or a late payment interest penalty under
the Quick Payment Act does not constitute a dispute to which the District is a party.
T h e D i s t r i c t m a y n o t b e i n t e r p l e a d e d i n a n y j u d i c i a l o r a d m i n i s t r a t i v e p r o c e e d i n g
involving such a dispute.
C. Subcontract requirements
1. The Contractor shall include in each subcontract under this contract a provision
requiring the subcontractor to include in its contract with any lower-tier
subcontractor or supplier the payment and interest clauses required under
paragraphs (1) and (2) of D.C. Official Code § 2-221.02(d).
2. The Contractor shall include in each subcontract under this contract a provision that
obligates the Contractor, at the election of the subcontractor, to participate in
negotiation or mediation as an alternative to administrative or judicial resolution of a
dispute between them.

G.4 ASSIGNMENT OF CONTRACT PAYMENTS
A. In accordance with 27 DCMR 3250, the Contractor may assign to a bank, trust company,
or other financing institution funds due or to become due as a result of the performance
of this contract.
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B. Any assignment shall cover all unpaid amounts payable under this contract, and shall
not be made to more than one party.
C. Notwithstanding an assignment of contract payments, the Contractor, not the assignee,
is required to prepare invoices. Where such an assignment has been made, the original
copy of the invoice must refer to the assignment and must show that payment of the
invoice is to be made directly to the assignee as follows: “Pursuant to the instrument
of assignment dated , make payment of this invoice to (name and address
of assignee).”
G.5 FINAL PAYMENT
This clause supersedes Stan dard Specification Section 109.08, “Acceptance and Final
Payment.”
A. Acceptance means “Final Acceptance,” as defined in Standard Specification Section
108.08(B). When the Project has been accepted in accordance Standard Specification
Section 101.08(B), the Contractor shall prepare, and submit to the CA, the final estimate
for the Work performed for approval by the District. If the District approves the final
estimate without exception to the quantities, the Contractor may file an invoice for final
payment. The amount of the final payment will be the entire sum found to be due after
deducting all previous payments and all amounts to be retained or deducted under the
provisions of the Contract. All prior partial estimates and progress payments shall be
subject to correction in the final estimate and payment.
B. In addition to its invoice for final payment, the Contractor must submit to the
Contracting Officer:
1. A release of all claims against the District arising from or relating to this Contract;
2. Proof of payment of all subcontractors; and
3. All required product warranties, as-built drawings, operating manuals, material
certifications, and other items as specified in the Contract.
The District shall not make final payment to the Contractor unless and until all required
documentation is received.
C. All release forms must bear an original signature of an individual authorized to sign on
behalf of the Contractor and must be affixed with the Contractor’s corporate seal or the
seal of a Notary Public.
D. Notwithstanding the provisions of B.1 above, the Contractor may reserve from the
release specific claims only if such claims have been submitted in accordance with the
Disputes clause of the Contract. In such event, the District will make final payment
pending resolution of the claim. Upon final adjudication
G.6 FIRST SOURCE AGREEMENT REQUEST FOR FINAL PAYMENT
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A. For contracts subject to the 51% District Residents New Hires Requirements and First
Source Employment Agreement requirements, final request for payment must be
accompanied by the report or a waiver of compliance discussed in Section H.5.E.
B. The District shall not make final payment to the Contractor until the agency CFO has
received the CO’s final determination or approval of waiver of the Contractor’s
compliance with 51% District Residents New Hires Requirements and First Source
Employment Agreement requirements

G.7 CONTRACTING OFFICER (CO)
Contracts will be entered into and signed on behalf of the District only by contracting
officers. The contact information for the Contracting Officer is:
Louis Brown
Office of Contracting and Procurement
250 M Street, SE, 7th Floor
Telephone: (202) 734-2592
E-mail: Louis.Brown@dc.gov

G.8 AUTHORIZED CHANGES BY THE CONTRACTING OFFICER (“CO”)
A. The CO is the only person authorized to approve changes in any of the requirements of
the Contract.
B. The Contractor shall not comply with any order, directive or request that changes or
modifies the requirements of the Contract, unless issued in writing and signed by the
CO.
C. I n t h e e v e n t t h e C o n t r a c t o r e f f e c t s a n y c h a n g e a t t h e i n s t r u c t i o n o r r e q u e s t o f a n y
person other than the CO, the change will be considered to have been made without
authority and no adjustment will be made in the Contract price to cover any cost
increase incurred as a result thereof.
A. The Contractor will be fully responsible for any changes not authorized in advance, in
writing, by the CO; may be denied compensation or other relief for any additional work
performed that is not so authorized; and may also be required, at no additional cost to
the District, to take all corrective action necessitated by reason of the unauthorized
changes.

G.9 CONTRACT ADMINSTRATOR (CA)
A. The address and telephone number of the Contract Administrator (CA) is: TBD at each Task Order
Award
B. For the purposes of the Contract, “Contrac t Administrator” or “CA” are synonymous
with “Engineer.” The CA is responsible for general administration of the Contract and
advising the CO as to the Contractor’s compliance or noncompliance with the Contract.
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The CA has the responsibility of ensuring the work conforms to the requirements of the
Contract and such other responsibilities and authorities as may be specified in the
Contract. The CA will act as the CO’s representative on technical matters, providing
technical clarifications, as necessary, with respect to the Specifications or Statement of
Work, and monitoring the progress and quality of the Contractor’s performance. Other
responsibilities include:
1. Keeping the CO fully informed of any technical or contractual difficulties
encountered during the performance period and advising the CO of any potential
problem areas under the Contract;
2. Coordinating site entry for Contractor personnel, if applicable;
3. Reviewing and approving invoices for comple ted work if the Contractor’s costs are
consistent with the negotiated amounts and progress is satisfactory and
commensurate with the rate of expenditure;
4. Reviewing and approving invoices for deliv erables to ensure receipt of goods and
services. This includes the timely processing of invoices and vouchers in accordance
with the District’s payment provisions;
5. Inspecting and accepting/rejecting all deliverables under the Contract; and
6. Maintaining a file that includes all Contract correspondence, modifications, records
of inspections (site, data, equipment, etc.) and invoice or vouchers.
C. The CA shall NOT have the authority to:
1. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall
make contractual agreements, commitments or modifications;
2. Grant deviations from or waive any of the terms and conditions of the Contract;
3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of
the Contract,
4. Authorize the expenditure of funds by the Contractor;
5. Change the period of performance;
6. Substitute key personnel without CO approval; or
7. Authorize the use of District property, except as specified under the Contract
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SECTION H: SPECIAL CONTRACT REQUIREMENTS
H.1 HIRING OF DISTRICT RESIDENTS AS APPRENTICES AND TRAINEES
A. For all new employment resulting from this contract or subcontracts hereto, as defined
in Mayor’s Order 83-265 and implementing instructions, the Contractor shall use its best
efforts to comply with the following basic goal and objectives for utilization of bona fide
residents of the District of Columbia in each project’s labor force:
1. At least fifty-one (51) percent of apprentices and trainees employed shall be
residents of the District of Columbia registered in programs approved by the District
of Columbia Apprenticeship Council.
B. The Contractor shall negotiate an Employment Agreement with the Department of
Employment Services (DOES) for jobs created as a result of this contract. The DOES shall
be the Contractor’s first source of referral for qualified apprentices and trainees in the
implementation of employment goals contained in this clause.

A. H.2 DEPARTMENT OF LABOR WAGE DETERMINATIONS
A. Section 103.02(A) of the Standard Specific ations is modified and supplemented as
follows:
In accordance with applicable provisions of 29 CFR Part 1 which require that the correct
wage determination and the appropriate wage rates therein be incorporated into this
contract. General Wage Decision No. DC20250001, dated January 10, 2025
Modification #1 is bound herein and contains the specific applicable wage rate(s) which
is for: Heavy (Heavy and Sewer and Water Line) and Highway.
B. Further, as set forth in 29 CFR Part 1, Section 1.6(c)(3)(iv), if the intent to award letter is
not issued within ninety (90) days of bid opening, all intervening modifications, notice of
which are published on the US Department of Labor website, are made a part of this
Contract. The Contractor will be reimbursed this added labor cost.
C. Within 7 days after the regular payment date of the Contractor’s payroll period, the
Contractor shall submit all certified payr olls and the accompanying Statement of
Compliance electronically using LCPTrack er, the DDOT electronic labor compliance
software. DDOT will provide information regarding registration for LCPTracker at the
pre-construction conference. More information regarding these requirements is in the
Davis Bacon Compliance Requirements, attached at J.4.
H.3 PREGNANT WORKERS FAIRNESS
The Contractor shall comply with the Protecting Pregnant Workers Fairness Act of 2016 ,
D. C. Official Code § 32-1231.01 et seq.
A. The Contractor shall not:
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1. Refuse to make reasonable accommodations to the known limitations related to
pregnancy, childbirth, related medical conditions, or breastfeeding for an employee,
unless the Contractor can demonstrate that the accommodation would impose an
undue hardship;
2. Take an adverse action against an employ ee who requests or uses a reasonable
accommodation in regard to the employee's conditions or privileges of
employment, including failing to reinstate the employee when the need for
reasonable accommodations ceases to the employee's original job or to an
equivalent position with equivalent:
a. Pay;
b. Accumulated seniority and retirement;
c. Benefits; and
d. Other applicable service credits;
3. Deny employment opportunities to an employee, or a job applicant, if the denial is
based on the need of the employer to make reasonable accommodations to the
known limitations related to pregnancy, childbirth, related medical conditions, or
breastfeeding;
4. Require an employee affected by pregnancy, childbirth, related medical conditions,
or breastfeeding to accept an accommodation that the employee chooses not to
accept if the employee does not have a known limitation related to pregnancy,
childbirth, related medical conditions, or breastfeeding or the accommodation is
not necessary for the employee to perform her duties;
5. Require an employee to take leave if a reasonable accommodation can be provided;
or
6. Take adverse action against an employee who has been absent from work as a result
of a pregnancy-related condition, including a pre-birth complication.
B. The Contractor shall post and maintain in a conspicuous place a notice of rights in both
English and Spanish and provide written notice of an employee's right to a needed
reasonable accommodation related to pregnancy, childbirth, related medical
conditions, or breastfeeding pursuant to the PPWF Act to:
1. New employees at the commencement of employment;
2. Existing employees; and
3. An employee who notifies the employer of her pregnancy, or other condition
covered by the PPWF Act, within 10 days of the notification.
C. The Contractor shall provide an accurate written translation of the notice of rights to
any non-English or non-Spanish speaking employee.
D. Violations of the PPWF Act shall be subject to civil penalties as described in the Act.
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H.4 UNEMPLOYED ANTI-DISCRIMINATION
A. The Contractor shall comply with the Unemployed Anti-Discrimination Act of 2012,
D.C. Official Code § 32-1361 et seq.
B. The Contractor shall not:
1. Fail or refuse to consider for employment, or fail or refuse to hire, an individual as
an employee because of the individual's status as unemployed; or
2. Publish, in print, on the Internet, or in any other medium, an advertisement or
announcement for any vacancy in a job for employment that includes:
a. Any provision stating or indicating that an individual's status as unemployed
disqualifies the individual for the job; or
b. Any provision stating or indicating that an employment agency will not consider
or hire an individual for employment based on that individual's status as
unemployed.
C. Violations of the Unemployed Anti-Discrimination Act shall be subject to civil
penalties as described in the Act.
H.5 51% DISTRICT RESIDENTS NEW HIRES REQUIREMENTS AND FIRST SOURCE
EMPLOYMENT AGREEMENT
A. The Contractor shall comply with the First Source Employment Agreement Act of 1984,
as amended, D.C. Official Code § 2-219.01 et seq. (First Source Act).
B. The Contractor shall enter into and maintain during the term of the contract, a First
Source Employment Agreement (Employment Agreement) with the District of
Columbia Department of Employment Services (DOES), in which the Contractor shall
agree that:
1. The first source for finding employees to fill all jobs created in order to perform the
contract shall be the First Source Register; and
2. The first source for finding employees to fill any vacancy occurring in all jobs
covered by the Employment Agreement shall be the First Source Register.
C. The Contractor shall not begin performance of the contract until its Employment
Agreement has been accepted by DOES. On ce approved, the Employment Agreement
shall not be amended except with the approval of DOES.
D. The Contractor agrees that at least 51% of the new employees hired to perform the
contract shall be District residents.
E. The Contractor’s hiring and reporting requirements under the First Source Act and any
rules promulgated thereunder shall continue for the term of the contract.
F. The CO may impose penalties, including monetary fines of 5% of the total amount of
the direct and indirect labor costs of the contract, for a willful breach of the Employment
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Agreement, failure to submit the required hiring compliance reports, or deliberate
submission of falsified data.
G. If the Contractor does not receive a good faith waiver, the CO may also impose an
additional penalty equal to 1/8 of 1% of the total amount of the direct and indirect
labor costs of the contract for each percentage by which the Contractor fails to meet
its hiring requirements.
H. Any contractor which violates, more than once within a 10-year timeframe, the hiring
or reporting requirements of the First Source Act shall be referred for debarment for
not more than five (5) years.
I. The contractor may appeal any decision of the CO pursuant to this clause to the D.C.
Contract Appeals Board as provided in the Disputes clause in the Contract.
J. The provisions of the First Source Act do not apply to nonprofit organizations which
employ 50 employees or less.
A. H.6 WAY TO WORK AMENDMENT ACT OF 2006
A. Except as described in Section (h) of this clause, the Contractor shall comply with Title I
of the Way to Work Amendment Act of 2006, D.C. Law 16-118, D.C. Official Code §2-
220.01 et seq. ("Living Wage Act of 2006"), for contracts in the amount of $100,000 or
more in a 12-month period.
B. The Contractor shall pay its employees and subcontractors who perform services under
the contract no less than the current living wage published on the OCP website at
www.ocp.dc.gov.
C. The Contractor shall include in any subcontract for $15,000 or more a provision
requiring the subcontractor to pay its employees who perform services under the
contract no less than the current living wage rate.
D. The DOES may adjust the living wage annually and the OCP will publish the current living
wage rate on its website at www.ocp.dc.gov.
E. The Contractor shall provide a copy of the Fact Sheet attached to the contract to each
employee and subcontractor who performs services under the contract. The Contractor
shall also post the Notice attached to the contract in a conspicuous place in its place of
business. The Contractor shall include in any subcontract for $15,000 or more a
provision requiring the subcontractor to post the Notice in a conspicuous place in its
place of business.
F. The Contractor shall maintain its payroll records under the contract in the regular
course of business for a period of at least three (3) years from the payroll date, and shall
include this requirement in its subcontracts for $15,000 or more under the contract.
G. The payment of wages required under the Living Wage Act of 2006 shall be consistent
with and subject to the provisions of D.C. Official Code §32-1301 et seq.
H. The requirements of the Living Wage Act of 2006 do not apply to:
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1. Contracts or other agreements that are subject to higher wage level determinations
required by federal law;
2. Existing and future collective bargaining agreements , provided, that the future
collective bargaining agreement results in the employee being paid no less than the
established living wage;
3. Contracts for electricity , telephone, water, sewer or other services provided by a
regulated utility;
4. Contracts for services needed immediately to prevent or respond to a disaster or
eminent threat to public health or safety declared by the Mayor;
5. Contracts or other agreements that provide trainees with additional services
including, but not limited to, case management and job readiness services; provided
that the trainees do not replace employees subject to the Living Wage Act of 2006;
6. An employee under 22 years of age employed during a school vacation period, or
enrolled as a full-time student, as defined by the respective institution, who is in
high school or at an accredited institution of higher education and who works less
than 25 hours per week; provided that he or she does not replace employees subject
to the Living Wage Act of 2006;
7. Tenants or retail establishments that occupy property constructed or improved by
receipt of government assistance from the District of Columbia ; provided, that the
tenant or retail establishment did not receive direct government assistance from
the District;
8. Employees of nonprofit organizations that employ not more than 50 individuals and
qualify for taxation exemption pursuant to Section 501(c)(3) of the Internal Revenue
Code of 1954, approved August 16, 1954 (68A Stat. 163; 26 U.S.C. § 501(c)(3));
9. Medicaid provider agreements for direct care services to Medicaid recipients,
provided, that the direct care service is not provided through a home care agency,
a community residence facility, or a group home for mentally retarded persons as
those terms are defined in Section 2 of the Health-Care and Community Residence
Facility, Hospice, and Home Care Licensure Act of 1983, effective February 24, 1984
(D.C. Law 5-48; D.C. Official Code§ 44-501); and
10. Contracts or other agreements between managed care organizations and the Health
Care Safety Net Administration or the Medicaid Assistance Administration to
provide health services.
I. The Mayor may exempt a contractor from the requirements of the Living Wage Act of
2006, subject to the approval of Council, in accordance with the provisions of Section
109 of the Living Wage Act of 2006.
H.7 SECTION 504 OF THE REHABILITATION ACT OF 1973, AS AMENDED

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During the performance of the Contract, the Contractor and its subcontractors shall
comply with Section 504 of the Rehabilitation Act of l973, as amended. This Act
prohibits discrimination against disabled people in federally funded programs and
activities. See 29 U.S.C. § 794 et seq.
H.8 AMERICANS WITH DISABILITIES ACT OF 1990 (ADA)
During the performance of this contract, the Contractor and its subcontractors shall
comply with the ADA. The ADA makes it un lawful to discriminate in employment
against a qualified individual with a disability. See 42 U.S.C. § 12101 et seq.
H.9 RESERVED
H.10 FAIR CRIMINAL RECORD SCREENING
A. The Contractor shall comply with the provisions of the Fair Criminal Record Screening
Amendment Act of 2014, effective December 17, 2014 (D.C. Law 20-152) (“Act” as used
in this section). This section applies to any employment, including employment on a
temporary or contractual basis, where the physical location of the employment is in
whole or substantial part within the District of Columbia.
B. Prior to making a conditional offer of employment, the Contractor shall not require an
applicant for employment, or a person who has requested consideration for
employment by the Contractor, to reveal or disclose an arrest or criminal accusation
that is not then pending or did not result in a criminal conviction.
C. After making a conditional offer of employment, the Contractor may require an
applicant to disclose or reveal a criminal conviction.
D. The Contractor may only withdraw a conditional offer of employment, or take adverse
action against an applicant, for a legitimate business reason as described in the Act.
E. This section and the provisions of the Act shall not apply:
1. Where a federal or District law or regulation requires the consideration of an
applicant’s criminal history for the purposes of employment;
2. To a position designated by the employer as part of a federal or District government
program or obligation that is designed to encourage the employment of those with
criminal histories;
3. To any facility or employer that provides programs, services, or direct care to,
children, youth, or vulnerable adults; or
4. To employers that employ less than 11 employees.
F. A person claiming to be aggrieved by a violation of the Act may file an administrative
complaint with the District of Columbia Office of Human Rights, and the Commission on
Human Rights may impose monetary penalties against the Contractor.
H.11 EQUAL EMPLOYMENT OPPORTUNITY
In accordance with the District of Columbia Administrative Issuance System, Mayor’s Order
85-85 dated June 10, 1985, the forms for completion of the Equal Employment Opportunity
Information Report are incorporated herein as Section J.3. An award cannot be made to
any bidder who has not satisfied the equal employment requirements.
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H.12 RESERVED
H.13 PRE-AWARD APPROVAL
The award and enforceability of this contract is contingent upon approval of the Council of
the District of Columbia. In accordance with D.C. Official Code §2-352.02 and §1-204.51(c),
the Council of the District of Columbia must approve an award of any contract for over
$1,000,000.00 or that has a term extending beyond 12 months. No contract in excess of
$1,000,000.00 or that is for a term extending beyond 12 months shall be binding or give
rise to any claim or demand against the District until approved by the Council of the District
of Columbia and signed by the CO.
H.14 BUY AMERICAN
This clause supersedes Standard Specifications Section 103.01, Article 24, “Buy
American”
A. BUY AMERICAN ACT (BAA) – In accordance with the Buy American Act (41
U.S.C. Chapter 83), as amended, the offeror/bidder and/or awarded Contractor
agree(s) to comply with the applicable requirements of this Act, including but
not limited to the following:
1. American Materials Required for Public Use
Allowable materials.—Only unmanufactured articles, materials, and
supplies that have been mined or produced in the United States, and
only manufactured articles, materials, and supplies that have been
manufactured in the United States substantially all from articles,
materials, or supplies mined, produced, or manufactured in the United
States, shall be acquired for public use unless the head of the Federal
agency concerned determines their acquisition to be inconsistent with
the public interest, their cost to be unreasonable, or that the articles,
materials, or supplies of the class or kind to be used, or the articles,
materials, or supplies from which they are manufactured, are not
mined, produced, or manufactured in the United States in sufficient
and reasonably available commercial quantities and of a satisfactory
quality.
(a) Exceptions.—This section does not apply—
(i) to articles, materials, or supplies for use outside the United States;
(ii) to any articles, materials, or supplies procured pursuant to a
reciprocal defense procurement memorandum of understanding (as
described in section 8304 of U.S.C. Title 41), or a trade agreement or
least developed country designation described in subpart 25.400 of the
Federal Acquisition Regulation; and
(iii) to manufactured articles, materi als, or supplies procured under any
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contract with an award value that is not more than the micro-purchase
threshold under section 1902 of U.S.C. Title 41.
(b) Exception for intelligence community.—This section does not apply to
acquisitions made by an agency, or component of an agency, that is an
element of the intelligence community as specified in, or designated
under, section 3 of the National Security Act of 1947 (50 U.S.C. 3003).
(c) Special Rules.—The following rules ap ply in carrying out the provisions
of this subsection:
(i) Iron and steel manufactured in the United States.—For purposes of
this section, manufactured articles, materials, and supplies of iron and
steel are deemed manufactured in the United States only if all
manufacturing processes involved in the production of such iron and
steel, from the initial melting stage through the application of coatings,
occurs in the United States.
(ii) Limitation on exception for commercially available off-the-shelf
items.—Notwithstanding any law or regulation to the contrary,
including section 1907 of U.S.C. Title 41, the requirements of this
section apply to all iron and steel articles, materials, and supplies.
2. Contracts for Public Works
(a) In General.—Every contract for the construction, alteration, or repair of
any public building or public work in the United States shall contain a
provision that in the performance of the work the contractor,
subcontractors, material men, or suppliers shall use only—
(i) unmanufactured articles, materials, and supplies that have been
mined or produced in the United States; and
(ii) manufactured articles, materials, and supplies that have been
manufactured in the United States substantially all from articles,
materials, or supplies mined, produced, or manufactured in the
United States.
(b) Exceptions.—This section does not apply—
(i) to articles, materials, or supplies for use outside the United
States;
(ii) to any articles, materials, or supplies procured pursuant to a
reciprocal defense procurement memorandum of
understanding (as described in section 8304 of U.S.C. Title 41),
or a trade agreement or least developed country designation

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described in subpart 25.400 of the Federal Acquisition
Regulation; and
(iii) to manufactured articles, materials, or supplies procured under
any contract with an award value that is not more than the
micro-purchase threshold under section 1902 of U.S.C. Title 41.
(c) Particular article, material, or supply.—If the District finds that it is
impracticable to comply with subsection (a) for a particular article,
material, or supply or that it would unreasonably increase the cost, an
exception shall be noted in the specifications for that article, material,
or supply and a public record of the findings that justified the exception
shall be made.
Waiver authority.—Subsection (a) shall be regarded as requiring the
purchase, for public use within the United States, of articles, materials,
or supplies manufactured in the United States in sufficient and
reasonably available commercial quantities and of a satisfactory quality,
unless the District determines their acquisition to be inconsistent with
the public interest, their cost to be unreasonable, or that the articles,
materials, or supplies of the class or kind to be used, or the articles,
materials, or supplies from which they are manufactured, are not
mined, produced, or manufactured in the United States in sufficient and
reasonably available commercial quantities and of a satisfactory quality.
(d) Special Rules.
(i) Production of iron and steel.—For purposes of this section,
manufactured articles, materials, and supplies of iron and steel
are deemed manufactured in the United States only if all
manufacturing processes involved in the production of such iron
and steel, from the initial melting stage through the application
of coatings, occurs in the United States.
(ii) Limitation on exception for commercially available off-the-shelf
items.—Notwithstanding any law or regulation to the contrary,
including section 1907 of U.S.C. Title 41, the requirements of
this section apply to all iron and steel articles, materials, and
supplies used in contracts described in subsection (a).
(e) Results of Failure to Comply.—If the District awards a contract
containing the provision required by subsection (a) and finds that there
has been a failure to comply with the provision in the performance of
the contract, the District shall make the findings public. The findings
shall include the name of the contractor obligated under the subject
contract. The contractor, and any subcontractor, material man, or
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supplier associated or affiliated with the contractor, shall not be
awarded another contract for the construction, alteration, or repair of
any public building or public work for 3 years after the findings are
made public.

3. Implementing FAR Provisions
(a) The BAA provides a preference for the purchase of domestic supplies
(or domestic end products) and domestic construction materials. To
this end, the offeror/bidder and/or awarded Contractor agree(s) to
comply with the BAA’s implementing regulations under the Federal
Acquisition Regulations (FAR), including and not limited to 49 FAR Part
25, and acknowledge(s) that the FAR provides a two-part test for
determining if an end product (that does not consist wholly or
predominantly of iron or steel or a combination of both) qualifies as a
domestic end product:
(i) the end product must be manufactured in the U.S.; and
(ii) (ii) in calendar year 2024 more than 65 percent of the cost of its
components must be mined, produced, or manufactured in the
U.S. and the domestic content threshold increases to 75 percent
in calendar year 2029.
(b) In the event no domestic products can meet the new thresholds or the
cost to acquire them would be unreasonable, there is a 55 percent
fallback threshold in effect from October 25, 2022 through December
31, 2029. For end products consisting wholly or predominantly of iron
or steel or a combination of both, the cost of domestic components
must be 95 percent to qualify as a domestic end product. The FAR
provides similar standards for domestic construction materials.

H.15 CONSTRUCTION WAGE RATE REQUIREMENTS (DAVIS BACON ACT)
a) Definition.
(1) “Site of the work” is defined as:
(i) The primary site of the work. The physical place or places where the construction
called for in the contract will remain when work on it is completed; and
(ii) The secondary site of the work, if any. Any other site where a significant portion
of the building or work is constructed, provided that such site is—
(A) Located in the United States; and
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(B) Established specifically for the performance of the contract or project;
(2) Except as provided in paragraph (3) of this definition, includes any fabrication plants,
mobile factories, batch plants, borrow pits, job headquarters, tool yards, etc.,
provided—
(i) They are dedicated exclusively, or nearly so, to performance of the contract or
project; and
(ii) T h e y a r e a d j a c e n t o r v i r t u a l l y a d j a c e n t to the “primary site of the work” as
defined in paragraph (a)(1)(i), or the “secondary site of the work” as defined in
paragraph (a)(1)(ii) of this definition;
(3) Does not include permanent home offices, branch plant establishments, fabrication
plants, or tool yards of a Contractor or subcontractor whose locations and
continuance in operation are determined wholly without regard to a particular
Federal contract or project. In addition, fabrication plants, batch plants, borrow pits,
job headquarters, yards, etc., of a commercial or material supplier which are
established by a supplier of materials for the project before opening of bids and not
on the Project site, are not included in the “site of the work.” Such permanent,
previously established facilities are not a part of the “site of the work” even if the
operations for a period of time may be dedicated exclusively or nearly so, to the
performance of a contract.
(b) (1) All laborers and mechanics employed or working upon the site of the work will be
paid unconditionally and not less often than once a week, and without subsequent
deduction or rebate on any account (except such payroll deductions as are
permitted by regulations issued by the Secretary of Labor under the Copeland Act
(29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash
equivalents thereof) due at time of payment computed at rates not less than those
contained in the wage determination of the Secretary of Labor which is attached
hereto and made a part hereof, or as may be incorporated for a secondary site of
the work, regardless of any contractual relationship which may be alleged to exist
between the Contractor and such laborers and mechanics. Any wage determination
incorporated for a secondary site of the work shall be effective from the first day on
which work under the contract was performed at that site and shall be incorporated
without any adjustment in contract price or estimated cost. Laborers employed by
the construction Contractor or construction subcontractor that are transporting
portions of the building or work between the secondary site of the work and the
primary site of the work shall be paid in accordance with the wage determination
applicable to the primary site of the work.
(2) Contributions made or costs reasonably anticipated for bona fide fringe benefits
under section 1(b)(2) of the Construction Wage Rate Requirements statute on
behalf of laborers or mechanics are considered wages paid to such laborers or
mechanics, subject to the provisions of paragraph (e) of this clause; also, regular
contributions made or costs incurred for more than a weekly period (but not less
often than quarterly) under plans, funds, or programs which cover the particular
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weekly period, are deemed to be constructively made or incurred during such
period.
(3) Such laborers and mechanics shall be paid not less than the appropriate wage rate
and fringe benefits in the wage determination for the classification of work actually
performed, without regard to skill, except as provided in the clause entitled
Apprentices and Trainees. Laborers or mechanics performing work in more than one
classification may be compensated at the rate specified for each classification for
the time actually worked therein; provided that the employer’s payroll records
accurately set forth the time spent in each classification in which work is performed.
(4) The wage determination (including any additional classifications and wage rates
conformed under paragraph (c) of this clause) and the Construction Wage Rate
Requirements (Davis-Bacon Act) poster (WH-1321) shall be posted at all times by
the Contractor and its subcontractors at the primary site of the work and the
secondary site of the work, if any, in a prominent and accessible place where it can
be easily seen by the workers.
(c) (1) The Contracting Officer shall require that any class of laborers or mechanics which
is not listed in the wage determination and which is to be employed under the
c o n t r a c t s h a l l b e c l a s s i f i e d i n c o n f o r m a n c e w i t h t h e w a g e d e t e r m i n a t i o n . T h e
Contracting Officer shall approve an additional classification and wage rate and
fringe benefits therefor only when all the following criteria have been met:
(i) The work to be performed by the classification requested is not performed by a
classification in the wage determination.
(ii) The classification is utilized in the area by the construction industry.
(iii) The proposed wage rate, including any bona fide fringe benefits, bears a
reasonable relationship to the wage rates contained in the wage determination.
(2) If the Contractor and the laborers and mechanics to be employed in the
classification (if known), or their representatives, and the Contracting Officer agree
on the classification and wage rate (including the amount designated for fringe
benefits, where appropriate), a report of the action taken shall be sent by the
Contracting Officer to the Administrator of the:
Wage and Hour Division
Employment Standards Administration
U.S. Department of Labor
Washington, DC 20210
The Administrator or an authorized re presentative will approve, modify, or
disapprove every additional classification action within 30 days of receipt and so
advise the Contracting Officer or will notify the Contracting Officer within the 30-
day period that additional time is necessary.
(3) In the event the Contractor, the laborers or mechanics to be employed in the
classification, or their representatives, and the Contracting Officer do not agree on
the proposed classification and wage rate (including the amount designated for
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fringe benefits, where appropriate), the Contracting Officer shall refer the
questions, including the views of all interested parties and the recommendation of
the Contracting Officer, to the Administrator of the Wage and Hour Division for
determination. The Administrator, or an authorized representative, will issue a
determination within 30 days of receipt and so advise the Contracting Officer or will
notify the Contracting Officer within the 30-day period that additional time is
necessary.
(4) The wage rate (including fringe benefits, where appropriate) determined pursuant
to paragraphs (c)(2) and (c)(3) of this clause shall be paid to all workers performing
work in the classification under this contract from the first day on which work is
performed in the classification.
(d) Whenever the minimum wage rate prescribed in the contract for a class of laborers or
mechanics includes a fringe benefit which is not expressed as an hourly rate, the
Contractor shall either pay the benefit as stated in the wage determination or shall pay
another bona fide fringe benefit or an hourly cash equivalent thereof.
(e) If the Contractor does not make payments to a trustee or other third person, the
Contractor may consider as part of the wages of any laborer or mechanic the amount
of any costs reasonably anticipated in providing bona fide fringe benefits under a plan
or program; provided, That the Secretary of Labor has found, upon the written request
of the Contractor, that the applicable standards of the Construction Wage Rate
Requirements statute have been met. The Secretary of Labor may require the
C o n t r a c t o r t o s e t a s i d e , i n a s e p a r a t e a c c ount, assets for the meeting of obligations
under the plan or program.
H.16 CONVICT LABOR (18 USC 438)
Convict labor shall not be used on the Contract unless otherwise provided by law.
H.17 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 USC 327-330)
The following requirements apply to all contracts in excess of $100,000 and subject to
the overtime provisions of the Contract Work Hours and Safety Standards Act:

(a) Overtime requirements. No Contractor or subcontractor employing laborers or
mechanics (see Federal Acquisition Regulation 22.300) shall require or permit them to
work over 40 hours in any workweek unless they are paid at least 1 and ½ times the
basic rate of pay for each hour worked over 40 hours.
(b) Violation; liability for unpaid wages; liquidated damages. The responsible Contractor
and subcontractor are liable for unpaid wages if they violate the terms in paragraph (a)
of this clause. In addition, the Contractor and subcontractor are liable for liquidated
damages payable to the Government. The Contracting Officer will assess liquidated
damages at the rate of $27 per affected employee for each calendar day on which the
employer required or permitted the employ ee to work in excess of the standard
workweek of 40 hours without paying overtime wages required by the Contract Work
Hours and Safety Standards statute (found at 40 U.S.C. chapter 37).
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c) Withholding for unpaid wages and liquidated damages. The Contracting Officer will
withhold from payments due under the contract sufficient funds required to satisfy any
Contractor or subcontractor liabilities for unpaid wages and liquidated damages. If
amounts withheld under the contract are insufficient to satisfy Contractor or
subcontractor liabilities, the Contracting Officer will withhold payments from other
Federal or Federally assisted contracts held by the same Contractor that are subject to
the Contract Work Hours and Safety Standards statute.
(d) Payrolls and basic records.
(1) The Contractor and its subcontractors shall maintain payrolls and basic payroll
records for all laborers and mechanics work ing on the contract during the contract
and shall make them available to the Government until 3 years after contract
completion. The records shall contain the name and address of each employee,
social security number, labor classifications, hourly rates of wages paid, daily and
weekly number of hours worked, deductions made, and actual wages paid. The
records need not duplicate those required for construction work by Department of
Labor regulations at 29 CFR 5.5(a)(3) implementing the Construction Wage Rate
Requirements statute.
(2) The Contractor and its subcontractors shall allow authorized representatives of the
Contracting Officer or the Department of Labor to inspect, copy, or transcribe
records maintained under paragraph (d)(1) of this clause. The Contractor or
subcontractor also shall allow authorized representatives of the Contracting Officer
or Department of Labor to interview employees in the workplace during working
hours.
(e) Subcontracts. The Contractor shall insert the provisions set forth in paragraphs (a)
through (d) of this clause in subcontracts that may require or involve the employment
of laborers and mechanics and require subcontractors to include these provisions in any
such lower tier subcontracts. The Contractor shall be responsible for compliance by any
subcontractor or lower-tier subcontractor with the provisions set forth in paragraphs
(a) through (d) of this clause.
H.18 RESERVED
H.18.1 CONSTRUCTION SCHEDULE
This Special Provision modifies and supplements Section 108.03 of the DDOT Standard
Specifications.
1. The Contractor shall submit his construction schedule at least three (3) weeks prior
to the start of construction for approval by the Engineer or designee.
The Schedule shall include:
a. Activity sequences and durations, allocation of labor and materials, review
and processing of shop drawings and other submittals, and procurement
and delivery of materials and products including those with long lead times.
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b. Activities of the Contractor and the District, including estimated DDOT
review times.
c. When the Contractor submits the Baseline Project Schedule for review and
approval. The CA/CM will review and return comments and expected Notice
To Proceed (NTP) date for incorporation into the final version of the Baseline
Project Schedule. After incorporation of comments and provision of the NTP
date, the Contractor shall submit the final version of the Baseline Project
Schedule for approval at least one week before the provided NTP date. Once
the CA/CM verifies incorporation of the comments and expected NTP date
into the Baseline Project Schedule, NTP will be issued along with approval of
the Baseline Project Schedule.
d. In order to complete construction within the contract stipulated time, the
Contractor may have to utilize multiple shifts and/or overtime work
(including Saturdays, Sundays and Holidays) if granted.
e. The cost of multiple shifts and/or overtime work shall be included in the bid
process for the various items of work on the project and no additional
compensation will be allowed.
f. In developing the plan, the Contractor shall consider time lost due to
inclement weather. The District will not consider any requests for partial
suspension or time extension for time lost due to inclement weather.
2. Schedule requirements and updates
a. If applicable, the Contractor shall schedule its work so that the requirements
of the TRAFFIC MANAGEMENT PLAN (TMP) are satisfied.
b. The Contractor shall provide schedule data files to the CA and the CM upon
request.
c. The Contractor shall have monthly re conciliation meetings with the CA/CM
to agree on actual completion percentages.
d. The Contractor shall use the agreed completion percentages for monthly
schedule updates.
e. The Contractor shall not change the schedule logic (relationships between
activities, key constraints, predecessors/successors) without the CA/CM’s
approval.
f. Although the construction Critical Path Method (CPM) schedule is the
master path for the completion of the work, the day-to-day installation of
the work by the Contractor should be managed by short term schedules.
These short-term schedules should cover periods from one to four weeks
with two-week lookahead schedules. The Contractor shall extract the
lookahead schedules form the construction CPM schedule. The Contractor’s
lookahead activities shall follow the latest approved construction CPM
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schedule.
g. An evaluation of progress is to be completed after each 10 percent
increment of the contract time that has elapsed. Whenever performance
falls behind the approved plans schedule by 10 percent of more, the
Contractor shall, within 15 calendar says, submit to the CA/CM for review a
revised plan for completing the project within the remaining time.
The Contractor must be aware that part of the work may include coordination with various
Government agencies, National Park Service and Utility Companies. Delay by any outside
sources will not constitute grounds for waiving this provision.
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SECTION I: CONTRACT CLAUSES
I.1 APPLICABILITY OF STANDARD CONTRACT PROVISIONS
Except to the extent supplemented and modified, or superseded, by the terms of the
Contract, Standard Specifications for Highways and Structures (2013) (“Standard
Specifications”) applies to this Contract. The Standard Spec ifications may be found at:
https://ddot.dc.gov/sites/default/files/dc/sites/ddot/publication/attachments/DDOT_Sta
ndardSpecificationsHighwaysStructures_2013.pdf
I.2 CONTRACTS THAT CROSS FISCAL YEARS
The District’s obligation for performance of the Contract beyond the fiscal year is contingent
upon the availability of appropriated funds from which payment for contract purposes can
be made. No legal liability on the part of District for any payment may arise for performance
under the Contract beyond the end of the fiscal year in which the Contract was awarded,
until funds are made available to the Contracting Officer for performance and until the
Contractor receives notice of availability, to be confirmed in writing by the Contracting
Officer
I.3 CONFIDENTIALITY OF INFORMATION
The Contractor shall keep all information relating to the Project in absolute confidence,
shall comply with the District and federal laws governing the confidentiality of records, and
shall not use the information in connection with any other matters.
I.4 PUBLICITY
The Contractor shall at all times obtain the prior written approval from the CO before the
Contractor, any of its officers, agents, employees or subcontractors, either during the term
of the Contract or after expiration or termination of the Contract, make any statement, or
issue any material, for publication through any medium of communication, bearing on the
work performed or data collected under the Contract.
I.5 SUBCONTRACTING
This paragraph supersedes Standard Specifications Section 108.01, “Subletting of
Contract.”
A. The Contractor hereunder shall not subcontract any of the Work to any subcontractor
without the prior written consent of the CO. If the CO consents, any work so
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subcontracted shall be performed pursuant to a subcontract agreement, which the
District will have the right to review and approve prior to its execution by the Contractor.
Any such subcontract shall specify that the Contractor and the subcontractor shall be
subject to every provision of the Contract. Notwithstanding any work that is
subcontracted, the Contractor shall remain liable to the District for all of the Work.
B. The Contractor shall use the Subcontractor Approval Request Form (DDOT Form 120-
KA), attached at Section J.2, to request appr oval of subcontractors on this Project. The
form should be completed for each subcontractor requested for approval and
submitted to the Contracting Officer.
C. The Contractor shall make copies of subcontracts available for review at any time by
representatives of the District and, for FAHP contracts, the FHWA.
The Contractor shall ensure that all subc ontractors meet the General Standards of
Responsibility as set forth in 27 DCMR 2200.4. The Contracting Officer may, but is under no
obligation to, request that the Contractor provide written evidence of a subcontractor’s
responsibility. Such action on the part of the Contracting Officer in no way limits the
Contractor’s responsibility under this subparagraph D.
I.6 TIME
Time, if stated as number of days, will incl ude Saturdays, Sundays, and holidays, unless
otherwise stated herein.
I.7 FREEDOM OF INFORMATION ACT
T h e D i s t r i c t o f C o l u m b i a F r e e d o m o f I n f o r m a t i o n A c t , a t D . C . O f f i c i a l C o d e § 2 - 5 3 2 ( a - 3 ) ,
requires the District to make available for inspection and copying any record produced or
collected pursuant to a District contract with a private contractor to perform a public
function, to the same extent as if the record were maintained by the agency on whose
behalf the contract is made. If the Contractor receives a request for such information, the
Contractor shall immediately send the request to the CA who will provide the request to
the DDOT Freedom of Information Act (FOIA) Officer in accordance with the D.C. Freedom
of Information Act. If DDOT receives a request for a record maintained by the Contractor
pursuant to the Contract, the CA will forward a copy to the Contractor. In either event, the
Contractor is required by law to provide all responsive records to the CA within the
timeframe designated by the CA. The DDOT FOIA Officer will determine whether the
records are releasable. The District will reimburse the Contractor for the costs of searching
and copying the records in accordance with D.C. Official Code §2-532 and Chapter 4 of Title
1 of the D.C. Municipal Regulations.
I.8 INSURANCE
A. GENERAL REQUIREMENTS. The Contractor at its sole expense shall procure and maintain, during
the entire period of performance under this contract, the types of insurance specified below. The
Contractor shall submit a Certificate of Insurance to the Contracting Officer (CO) giving evidence of
the required coverage prior to commencing performance under this contract. In no event shall any
work be performed until the required Certificates of Insurance signed by an authorized representative
of the insurer(s) have been provided to, and accepted by, the CO.
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If the Contractor and/or its subcontractors maintain broader coverage and/or higher limits than the
minimums shown below, the District requires and shall be entitled to the broader coverage and/or the
higher limits maintained by the Contractor and subcontractors.

B. INSURANCE REQUIREMENTS

1. Commercial General Liability Insurance (“CGL”) - The Contractor shall provide evidence
satisfactory to the CO with respect to the services performed that it carries a CGL policy, written on
an occurrence (not claims-made) basis, on Insurance Services Office, Inc. (“ISO”) form CG 00 01 04
13 (or another occurrence-based form with coverage at least as broad and approved by the CO in
writing), covering liability for all ongoing and completed operations of the Contractor, covering
claims for bodily injury, including without limitation sickness, disease or death and mental anguish of
any persons, broad form property damage, including loss of use resulting therefrom, personal and
advertising injury, and including coverage for liability arising out of an Insured Contract (including the
tort liability of another assumed in a contract) and acts of terrorism (whether caused by a foreign or
domestic source). Such coverage shall have limits of liability of not less than $1,000,000 for each
occurrence, $2,000,000 general aggregate, $2,000,000 products and completed operations aggregate,
and $1,000,000 personal and advertising injury aggregate limit.
The Commercial General Liability shall be further endorsed to:
a) To the fullest extent permitted by law, provide additional insured coverage using ISO form
CG 2010 0413 and CG2037 04 13 (or its equivalent) to The Government of the District of
Columbia
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance available
to the additional insureds
c) A waiver of subrogation in favor of The Government of the District of Columbia
d) Any Annual Aggregate shall apply on a per location or per project basis
e) Defense costs shall be in addition to and not erode the limits of liability

2. Automobile Liability Insurance - The Contractor shall provide evidence satisfactory to the CO of
commercial (business) automobile liability insurance written on ISO form CA 00 01 10 13 (or another
form with coverage at least as broad and approved by the CO in writing) including coverage for all
owned, hired, borrowed and non-owned vehicles and equipment used by the Contractor in connection
with work under this agreement, with a minimum combined single limit of $1,000,000. Such policy
or policies of automobile liability insurance shall be written on an "occurrence" (as opposed to a
"claims made") basis.
The Commercial Auto Liability policy shall be further endorsed to:
a) To the fullest extent permitted by law, provide additional insured coverage to The
Government of the District of Columbia
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance available
to the additional insureds
c) A waiver of subrogation in favor of The Government of the District of Columbia
d) Defense costs shall be in addition to and not erode the limits of liability
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e) If applicable, include Form CA 99 48 03 06 Pollution Liability - Broadened Coverage for
Covered Autos - Business Auto, Motor Carrier, and Truckers (or its equivalent)
f) Moving and Storage Companies shall be required to provide evidence of BMC91 or
BMC91X filing

For Contractors providing transportation:
Contractors providing transportation must additionally comply with the following:
a) Operators holding a restricted WMATC Certificate of Authority must have a single limit
of $1.5 million in combined (bodily injury and physical damage) coverage, or
b) Operators holding an unrestricted WMATC Certificate of Authority must have a single
limit of $5M in combined (bodily injury and physical damage) coverage.
In addition, both types of WMATC certificate holders must have in place the following Licensing
Requirements as applicable:
a) Commercial Driver’s License (CDL) with the following endorsements:
i) P (Passenger): All drivers MUST have a P endorsement enabling them to transport
passengers (16 or more).
ii) S (School Bus): All drivers operating school buses (flashing lights, swing arm w/stop
sign) must also have an S endorsement. Please note that driver credentials for any
vehicles that are converted school buses must have S.
b) Valid (unexpired) US Department of Transportation Medical Examiner Certification
(“Medical Card”).
For Contractors using District Government-Owned Vehicles:
Agencies that provide Contractors with District Government-owned or leased motor vehicles are
responsible for ensuring that such vehicles are used only for the performance under this
Contract. Contractor and its subcontractors are prohibited from using such vehicles for home-to-work
transportation unless specifically provided for under the terms of the contract and approved in writing
by the Contracting Officer, or otherwise provided by law. Contractor shall obtain automobile liability
insurance with a minimum combined single limit of $1,000,000 to cover bodily injury and property
damage to protect the Contractor and the District Government against third-party claims arising from
the use of District Government-owned vehicles. The Commercial Auto Liability Policy shall be
endorsed to include:
a) To the fullest extent permitted by law, provide additional insured coverage to The
Government of the District of Columbia;
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance available
to the additional insureds; and
c) A waiver of subrogation in favor of The Government of the District of Columbia.
In the event of loss, destruction, or damage to any government-owned vehicles used in the
performance of contact, Contractor shall be liable for full cost of repair or replacement of lost,
destroyed, or damaged vehicle.
3. Workers’ Compensation Insurance - The Contractor shall provide evidence satisfactory to the CO of
Workers’ Compensation insurance in accordance with the statutory mandates of the District of
Columbia or the jurisdiction in which the contract is performed.

Employer’s Liability Insurance - The Contractor shall provide evidence satisfactory to the CO of
e mployer’s liability insurance as follows: $500,000 per accident for injury; $500,000 per employee
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for disease; and $500,000 for policy disease limit.
The Workers Compensation and Employers Liability shall be further endorsed to:
a) Include a Waiver of Subrogation in favor of The Government of the District of Columbia.
b) Where applicable, include United States Longshore and Harbor Workers Compensation Act
(USL&H)
c) Where applicable, include Jones Act Coverage for seamen or crew members on an “if any”
basis.

4. Network Security/Privacy (Cyber) Liability Insurance covering acts, errors, omissions, and violation
of any consumer protection laws arising out of Contractor’s operations or services with a limit of
$2,000,000 per claim and in the aggregate. Such coverage shall include but not be limited to, third
party and first party coverage for loss or disclosure of any data, including personally identifiable
information and payment card information, network security failure, violation of any consumer
protection laws, unauthorized access and/or use or other intrusions, infringement of any intellectual
property rights (except patent), negligence or breach of duty to use reasonable care, breach of any
duty of confidentiality, invasion of privacy, or violations of any other legal protections for personal
information, defamation, libel, slander, commercial disparagement, negligent transmission of
computer virus, or use of computer networks in connection with denial of service attacks. Such
coverage shall include regulatory defense and fines/penalties in any jurisdiction anywhere in the
world. Such coverage shall include contractual privacy coverage for data breach response and crisis
management costs that would be incurred by Contractor on behalf of The Government of the District
of Columbia in the event of a data breach including legal and forensic expenses, notification costs,
credit monitoring costs, and costs to operate a call center. Contractor shall maintain coverage in force
during the term of this Agreement and for an extended reporting period of not less than two (2) years
after.
5. Professional Liability Insurance (Errors & Omissions) - The Contractor shall provide Professional
Liability Insurance (Errors and Omissions) to cover liability resulting from any error or omission in
the performance of professional services under this Contract. The policy shall provide limits of
$1,000,000 per claim or per occurrence for each wrongful act and $2,000,000 annual aggregate. The
Contractor warrants that any applicable retroactive date precedes the date the Contractor first
performed any professional services for the Government of the District of Columbia and that
continuous coverage will be maintained or an extended reporting period will be exercised for a period
of at least ten years after the completion of the professional services. Limits may not be shared with
other lines of coverage.
6. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence satisfactory to the CO of
commercial umbrella with minimum limits of $5,000,000 per occurrence and $5,000,000 in the annual aggregate.
Coverage must excess of required commercial general liability, commercial auto liability, and employers’
liability. The insurance required under this paragraph shall be written in a form that annually reinstates all
required limits. Coverage shall be primary to any insurance, self-insurance or reinsurance maintained by The
Government of the District of Columbia and the “other insurance” provision must be amended in accordance
with this requirement and principles of vertical exhaustion.

7. Crime Insurance (3rd Party Indemnity) - The Contractor shall provide a Crime policy including 3rd party
fidelity to cover the dishonest acts of Contractors, its employees and/or volunteers which result in a loss
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to the District. The Government of the District of Columbia shall be included as loss payee. The policy
shall provide a limit of $20,000 per occurrence.
8. Employment Practices Liability - The Contractor shall provide evidence satisfactory to the CO with
respect to the operations performed to cover the defense of claims arisi ng from employment related
wrongful acts including but not limited to: Discrimination, Sexual Harassment, Wrongful Termination,
Workplace Torts, "Bullying" in "any location" a nd "by any means," including the Internet, whether
between employees of contractor or against third parties. Employment Practices Liability coverage
must specifically state Third Party Liability coverage is included. Contractor will indemnify and defend
The Government of the District of Columbia should it be named co-defendant or be subject to or party
of any claim. Coverage shall also extend to Temporary Help Firms and Independent Contractors hired
by Contractor. The policy shall provide limits of not less than $1,000,000 for each wrongful act and
$2,000,000 annual aggregate for each wrongful act.
9. Installation-Floater Insurance - For projects not invol ving structural alterations , the contractor shall
provide an installation floater policy with a limit equal to the Property values being installed as part of
the project. The policy shall cover property while located at the project site, at temporary locations, or
in transit; deductibles will be the sole responsibility of the contractor.

C. SUBCONTRACTOR INSURANCE REQUIREMENTS
The Contractor shall require all of its subcontractors to carry at a minimum the insurance coverage
and limits proportionate to the Sub-Trade Contractor contract value, scope and risk. The Contractor
shall ensure all tiers of his Sub-Trade Contractors maintain insurance in like form and amounts,
including the Additional Insured requirements. Each Sub-Trade Contractor shall provide Certificates
of Insurance and applicable endorsements to the Contractor prior to the start of the
Sub-Trade Contractor’s work on this project.

The required insurance shall be subject to the approval of the Contractor, but any acceptance of
insurance certificates by Contractor shall in no way limit or relieve the Contractor of the duties and
responsibilities stipulated in the Trade (Sub) Contract Agreement.

D. PRIMARY AND NONCONTRIBUTORY INSURANCE
The insurance required herein shall be primary to and will not seek contribution from any other
insurance, reinsurance or self-insurance including any deductible or reten tion, maintained by the
Government of the District of Columbia.

E. DURATION. The Contractor shall carry all required insurance until all contract work is accepted by
The Government of the District of Columbia and shall carry listed coverages for ten years for
construction projects following final acceptance of the work performed under this contract and two
years for non-construction related contracts.

F. LIABILITY. These are the required minimum insurance requirements established by The
Government of the District of Columbia. However, it is understood that The Government of the
District of Columbia does not in any way represent that the insurance or the limits of insurance
specified herein are sufficient or adequate to protect your interests or liabilities and will not in any
way limit the contractor’s liability under this contract.
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G. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible for any loss or
damage to their personal property, including but not limited to tools and equipment, scaffolding, and
temporary structures, rented machinery, or owned and leased equipment. A waiver of subrogation
shall apply in favor of The Government of the District of Columbia.

H. MEASURE OF PAYMENT. The Government of the District of Columbia shall not make any
separate measure or payment for the cost of insurance and bonds. The Contractor shall include all the
costs of insurance and bonds in the contract price.

I. NOTIFICATION. The Contractor shall ensure that all policies provide that the CO shall be given
thirty (30) days prior written notice in the event of cancellation, non-renewal, or material changes to
the extent such cancellation or material changes results in Contractor no long complying with the
above requirements. The Contractor shall provide the CO with ten (10) days’ prior written notice in
the event of non-payment of premium. The Contractor will also provide the CO with an updated
Certificate of Insurance should its insurance coverages renew during the contract. The Government of
the District of Columbia may reasonably change the above insurance coverage requirements during
the Term by giving Contractor at least 30 days’ notice of the change. Contractor must comply, at your
expense, and deliver to the CO evidence of compliance before the change becomes effective.
J. CERTIFICATES OF INSURANCE. The Contractor must send to CO, at least 10 days after
execution of this Agreement, certificates of insurance evidencing the required insurance coverage and
endorsements required herein. Contractor must also provide us with evidence of renewal before the
expiration date of each insurance policy. Contractor is responsible for providing us with 30 days
advanced written notice if the certificate of insurance by the insurer has been canceled, reduced in
coverage, or otherwise altered. Certificates of insurance must reference the corresponding contract
number. Evidence of insurance shall be submitted to:
The Government of the District of Columbia
And mailed to the attention of:
Louis Brown
Officer of Contracting and Procurement
250 M Street, SE, 7th Floor
Telephone: (202) 734-2592
Email: Louis.Brown@dc.gov

The CO may request, and the Contractor shall promptly deliver updated certificates of insurance,
endorsements indicating the required coverages, and/or certified copies of the insurance policies. If
the insurance initially obtained by the Contractor expires prior to completion of the contract, renewal
certificates of insurance and additional insured and other endorsements shall be furnished to the CO
prior to the date of expiration of all such initial insurance. For all coverage required to be maintained
after completion, an additional certificate of insurance evidencing such coverage shall be submitted to
the CO on an annual basis as the coverage is renewed (or replaced).
K. DISCLOSURE OF INFORMATION. The Contractor agrees that The Government of the District of
Columbia may disclose the name and contact information of its insurers to any third party which
presents a claim against The Government of the District of Columbia for any damages or claims
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resulting from or arising out of work performed by the Contractor, its agents, employees, servants or
subcontractors in the performance of this contract.

L. CARRIER RATINGS. All Contractor’s and its subcontractors’ insurance required in connection with
this contract shall be written by insurance companies with an A.M. Best Insurance Guide rating of at
least A- VII or better (or the equivalent by any other rating agency) and licensed in the District of
Columbia.

M. WARRANTIES. When applicable, th e Contractor should be named as an additional insured on the
applicable manufacturer’s/distributer’s Commercial General Liability policy using Insurance Services
Office, Inc. (“ISO”) form CG 20 15 04 13 (or another occurrence-based form with coverage at least as
broad). CO should collect, review for accuracy, an d maintain all warranties for goods and services.

I.9 DISPUTES
This clause supersedes Standard Specifications Section 103.01 Article 7, “Disputes.”
All disputes arising under or relating to the co ntract shall be resolved as provided herein,
except, for Federal Aid Highway Program (FAHP) contracts only, disputes arising out of the
labor standards provisions of the Contract are governed by the requirements.
(a) Claims by the Contractor against the District: Claim, as used in paragraph (a) of this
clause, means a written assertion by the Contractor seeking, as a matter of right,
the payment of money in a sum certain, the adjustment or interpretation of contract
terms, or other relief arising under or relating to the Contract. A claim arising under
a contract, unlike a claim relating to that contract, is a claim that can be resolved
under a contract clause that provides for the relief sought by the claimant
(1) All claims by a Contractor against the Di strict arising under or relating to a
contract shall be in writing and shall be submitted to the CO for a decision. The
Contractor’s claim shall contain at least the following:
(i) A description of the claim and the amount in dispute;
(ii) Data or other information in support of the claim;
(iii) A brief description of the Contractor’s efforts to resolve the dispute prior to
filing the claim; and
(iv) The Contractor’s request for relief or other action by the CO.
(2) The CO may meet with the Contractor in a further attempt to resolve the claim
by agreement.
(3) The CO shall issue a decision on any claim within 120 calendar days after receipt
of the claim. Whenever possible, the CO shall take into account factors such as
the size and complexity of the claim and the adequacy of the information in
support of the claim provided by the Contractor.
(4) The CO’s written decision shall do the following:
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(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, incl uding any specific findings of fact,
although specific findings of fact are not required and, if made, shall not be
binding in any subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine the
amount of monetary settlement, the contract adjustment to be made, or
other relief to be granted;
(vi) Indicate that the written document is the CO’s final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing the
decision to the Contract Appeals Board.
(5) Failure by the CO to issue a decision on a contract claim within 120 days of
receipt of the claim will be deemed to be a denial of the claim, and will authorize
the commencement of an appeal to the Contract Appeals Board as provided by
D.C. Official Code § 2-360.04.
(6) If a contractor is unable to support any part of its claim and it is determined that
the inability is attributable to a material misrepresentation of fact or fraud on
the part of the Contractor, the Contractor shall be liable to the District for an
amount equal to the unsupported part of the claim in addition to all costs to the
District attributable to the cost of reviewing that part of the Contractor’s claim.
Liability under this paragraph (a)(6) shall be determined within six (6) years of
the commission of the misrepresentation of fact or fraud.
(7) Pending final decision of an appeal, action, or final settlement, the Contractor
shall proceed diligently with performance of the Contract in accordance with the
decision of the CO.
(b) Claims by the District against the Contractor: Claim as used in paragraph (b) of this
clause, means a written demand or written assertion by the District seeking, as a
matter of right, the payment of money in a sum certain, the adjustment of contract
terms, or other relief arising under or relating to the Contract. A claim arising under
a contract, unlike a claim relating to that contract, is a claim that can be resolved
under a contract clause that provides for the relief sought by the claimant.
(1) The CO shall decide all claims by the District against a contractor arising under
or relating to a contract.
(2) The CO shall send written notice of the claim to the Contractor. The CO’s written
decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
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(iv) State the reasons for the decision, incl uding any specific findings of fact,
although specific findings of fact are not required and, if made, shall not be
binding in any subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine the amount
of monetary settlement, the contract adjustment to be made, or other relief
to be granted;
(vi) Indicate that the written document is the CO’s final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing the
decision to the Contract Appeals Board.
(3) The CO shall support the decision by reasons and shall inform the Contractor of
its rights as provided herein.
(4) Before or after issuing the decision, the CO may meet with the Contractor to
attempt to resolve the claim by agreement.
(5) The authority contained in this paragraph (b) shall not apply to a claim or dispute
for penalties or forfeitures prescribed by statute or regulation which another
District agency is specifically authorized to administer, settle or determine.
(6) This clause shall not authorize the CO to settle, compromise, pay, or otherwise
adjust any claim involving fraud.
(c) Decisions of the CO shall be final and not subject to review unless the Contractor
timely commences an administrative appeal for review of the decision, by filing a
complaint with the Contract Appeals Board, as authorized by D.C. Official Code § 2-
360.04.
(d) Pending final decision of an appeal, action, or final settlement, the Contractor shall
proceed diligently with performance of the Contract in accordance with the
decision of the CO.
I.10 Performance and Payment Security
1. PERFORMANCE BOND – For applicable Task Orders exceeding $100,000.00 in the amount,
and containing the following CLINs:
1003-05
1003-06
1003-07
1007-03
1007-04
a.Performance Bond (Form No. DC 12 BIDDING REQUIREMENTS 102 2640-7) shall be
required in a penal amount equal to 100 percent of the Task Order price at time of
Award. Additional performance bond protection shall be required in connection with
any modification effecting an increase in price under any Task Order for which a bond is
required pursuant to the above if:
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i. The modification is for new or additional Work which is beyond the scope of the
existing Task Order; or, The modification is pursuant to an existing provision of the
Task Order and is expected to increase the Task Order price by $50,000 or 25 percent
of the original total Task Order price, whichever is less. The penal amount of the bond
protection shall be increased so that the total performance bond protection is 100
percent of the Task Order price as revised by both the modification requiring such
additional protection and the aggregate of any previous modification. The increased
penal amount may be secured either by increasing the bond protection provided by
existing Surety or sureties or by obtaining an additional performance bond from a
new Surety.
2. Payment Bond - In accordance with the provisions of Section 702(b) of the District of
Columbia Procurement Practices Reform Act of 2010, payment bonds shall be required in an
amount not less than 50 percent of the total amount payable by the terms of the applicable
Task Order containing the following CLINS:
1. 1003-05
2. 1003-06
3. 1003-07
4. 1007-03
5. 1007-04
ii. Additional payment protection shall be required in connection with any modification
effecting an increase in price under any Task Order for which a bond is required
pursuant to the above if: 1. 2. The modification is for new or additional Work which is
beyond the scope of the existing Task Order; or The modification is pursuant to an
existing provision of the Task Order and is expected to increase the Task Order’s Price
by $50,000 or 25 percent of the original total Task Order’s Price, whichever is less.
The penal amount of the additional bond protection shall generally be such that the
total payment bond protection is 50 percent of the Task Order’s Price as revised by
both the modification requiring such additional protection, and the aggregate of any
previous modification. The additional protection may be secured either by increasing
the bond protection provided by the existing Surety or sureties or by obtaining an
additional payment bond from a new Surety.
iii. For the performance and payment bonds referenced above, CLIN 1001-03 will be
utilized with a not-to-exceed (NTE) amount identified within section J.10. This item is
to reimburse the contractor when the applicable CLINs are included in a given Task
Order. Usage of this CLIN is subject to the approval by the Contracting Officer. In the
event of delays caused by the Contractor, and/or their Subcontractor, the Contractor
shall assume all responsibilities of maintaining the bond in its perpetuity until all
work under the Task Order is accepted.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
I.11 GOVERNING LAW
This Contract, and any disputes arising out of or related to this Contract, shall be governed
by, and construed in accordance with, the laws of the District of Columbia.
I.12 SITE INVESTIGATION – CONSTRUCTION
A. The Contractor acknowledges that it has taken steps reasonably necessary to ascertain
the nature and location of the Work, and that it has investigated and satisfied itself as
to the general and local conditions which can affect the Work or its cost, including but
not limited to:
1. conditions bearing upon transportation, disposal, handling, and storage
of materials;
2. the availability of labor, water, electric power, and roads;
3. uncertainties of weather, river stages, tides, or similar physical conditions at the site;
4. the conformation and conditions of the ground;
5. the character of equipment and facilities needed preliminary to and during the
performance of the Work; and
6. all conditions related to site access, required permits, utilities coordination, and
District requirements.
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
B. The Contractor also acknowledges that it has satisfied itself as to the character, quality,
and quantity of surface and subsurface materials or obstacles to be encountered insofar
as this information is reasonably ascertainable from an inspection of the site, including
all exploratory work done by the District, as well as from the Drawings and Specifications
made a part of the Contract. Any failure of the Contractor to take the actions described
and acknowledged in this clause shall not relieve the Contractor from responsibility for
estimating properly the difficulty and cost of successfully performing the Work, or for
proceeding to successfully perform the Work without additional expense to the District.
C. The Contractor is solely responsible for any conclusions or interpretations made by the
Contractor based on the information made available by the District. The District
assumes no responsibility for, and Contractor is solely responsible for, any
understanding based upon, any representation made by any District officers or
agents before the execution of the Contract, unless that understanding or
representation is expressly stated in the Contract.
I.13 DC HUMAN RIGHTS ACT ANTI-DISCRIMINATION CLAUSE
During the performance of the Contract, the Contractor shall comply with the DC Human
Rights Act of 1977, D.C. Official Code § 2-1401 et. seq., as amended. The Contractor shall
ensure that all subcontracts contain this requirement.
I.14 AMERICANS WITH DISABILITIES ACT REQUIREMENTS
This clause supersedes Standard Specific ation Section 102.10, “Employment of the
Handicapped.”
Pursuant to the Rehabilitation Act of 1973, 29 U.S.C. § 701, as amended, the DC Human
Rights Act of 1977, and the Americans With Disabilities Act, the Contractor and all
Subcontractors agree not to discriminate against any person with disabilities who is
qualified to perform the job. The Contractor also agrees to take Affirmative Action to hire,
advance, and treat persons with disabilities without discrimination.
I.15 ORDER OF PRECEDENCE
This paragraph supersedes Standard Specifications Section 103.01 Article 2 “Order of
Precedence.”
The Contract Documents are complimentary, and different requirements within the
Contract Documents shall only be deemed in conflict if compliance with both cannot be
achieved. In the event of a conflict between the terms of the Contract, the Contract
Documents apply in the following order of precedence:
1. The Contract, modifications, including Supplementary Specifications, Special Provisions
and Contract Drawings.
2. The Task Order and Modifications.
3. Sourcewell Co-op “120423-IPS”
4. IPS Group Inc. response to Sourcewell’s Request for Proposal
5. Standard Specifications for Highways and Structures (2013)
6. Other DDOT Standard Specifications
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
7. Utility Standard Specifications
In addition:
8. Original scaled drawings and details have priority over other different scale drawings
and details; and
9. Large scale drawings and details have priority over small scale drawings and details.
I.16 STANDARD TERMS AND CONDITIONS
The following sections of the Standard Specifications, Division 100, are incorporated into
this Contract by reference. These references are not intended to be an exhaustive list of
Division 100 requirements and are included simply for the convenience of the Contractor.
Section 103.01
Article 3 Changes
Article 5 Termination – Delays
Article 6 Termination – Convenience of the District
Article 10 Transfer or Assignment
Article 11 Material and Workmanship
Article 13 Superintendence by Contractor
Article 14 Permits and Responsibilities
Article 15 Indemnification
Article 16 Protection Against Trespass
Article 17 Conditions Affecting the Work
Article 19 Patent Indemnity
Article 20 Covenant Against Contingent Fees
Article 21 Appointment of Attorney
Article 22 Officials Not to Benefit
Article 23 Waiver
Article 25 Taxes
Article 26 Suspension of Work
Article 27 Safety Program
Article 28 Retention of Records
Section 107.15 Contractor’s Responsibility for the Work
Section 108.01 Subletting of Contract
Section 108.02 Notice to Proceed
Section 109.03 Extra and Force Account Work
Section 109.04 Eliminated Items
Section 109.07 Payment for Stockpiled Materials
DCKA-2025-C-0040 PARKING METER SERVICES & EQUIPMENT, IPS GROUP
SECTION J: ATTACHMENTS
The following attachments are incorporated into the Contract.

Attachment
Number Document
J.1
U.S. Department of Labor Wage Determination DC20250001, Modification
No. 1. All wage categories in the Wage Determination apply to this contract
including Heavy Construction, Sewer and Water Lines, Paving and Incidental.
J.2 Subcontractor Approval Request Form (DDOT Form 120-KA)
J.3 Equal Employment Opportunity Information Report
J.4 DDOT Davis Bacon Compliance Requirements, Certified Payroll, And Weekly
Compliance
J.5 DDOT Monthly Equal Employment Opportunity Utilization Report
J.6 Subcontractor Payment Form
J.7
Department of Employment Services First Source Initial Employment Plan
available at https://ocp.dc.gov/, under Quick Links click on “Required Solicitation
Documents”
J.8
Department of Employment Services First Source Employment Agreement
available at https://ocp.dc.gov/, under Quick Links click on “Required Solicitation
Documents”
J.9 Project Drawings
J.10 Price Schedule
J.11 IPS Sourcewell Proposal incorporated by Reference
J.12
J.13