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MURIEL BOWSER
MAYOR
July 2, 2025
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania A venue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Co de §
1-204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official
Code § 2-352.02), enclosed for considerat ion and approval by the Council of the D istrict of
Columbia is proposed Modification No. 2 to Contract No. GAGA-2024-T-0202 wit h CDW
Government, LLC to exercise option year one in the amount of $1,348,135.86. The period of
performance is from November 1, 2025, through October 31, 2026.
Under the proposed modification, CDW Go vernment, LLC will provide Microsoft software
licenses to District of Columbia Public S chools (DCPS).
My administration is available to discuss any questions you may have regardin g the proposed
contract modification. In order to fac ilitate a response to any questions y ou may have, please
have your staff contact LaVeta Hil ton, Deputy Chief Procurement Off icer, DCPS, at (202)
442-5136.
I look forward to the Council’s favorable consideration of this contract modification.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
District of Columbia Public Schools
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard)
(A) Contract Number: GAGA-2024-T-0202
Proposed Contractor: CDW Government, LLC
Contract Amount: $1,348,135.86 (option year one)
Unit and Method of Compensation: Firm Fixed Price per Software Unit
Term of Contract: November 1, 2025, through October 31, 2026
Type of Contract: Firm Fixed Unit Price Contract
Source Selection Method: Cooperative Agreement
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs
from the amount for the base period, provide an explanation of the reason for the
difference:
Base Year Period Amount: $1,371,890.65 (CA25-1027 Council Deemed approved)
Explanation of difference from the base period (if applicable): The contract amount varies
depending on the number of Microsoft Licenses Purchased.
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed Contract:
The vendor will provide DCPS with Microsoft software. The vendor will provide DCPS with
11,800 licenses and associated services and support. CDW Government, LLC will deliver the
goods and services electronically. There is no significant program change reflected in the
proposed contract.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
GAGA-2024-T-0202
Council Summary
2
This Task Order has been awarded as a Cooperative Purchase against the Sourcewell contract
number 121923-CDW between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples,
MN 56479 (Sourcewell) and CDW Government LLC (Vendor), 230 N. Milwaukee Ave., Vernon
Hills, IL 60061. in accordance with D.C. Official Code § 2–354.11, Cooperative Purchasing.
(E) A description of any bid protest related to the award of the Contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the
grounds alleged in the protest, and any deficiencies identified by the District as a result of
the protest:
There were no protests related to the award of the contract.
(F) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
Organization: CDW Government, LLC is a leading multi-brand provider of information
technology solutions to business, government, education, and healthcare customers in the United
States, the United Kingdom, and Canada. A Fortune 500 company and member of the S&P 500
Index, CDW was founded in 1984 and employs approximately 15,000 coworkers.
CDW Government, LLC, possesses the necessary organizational, accounting, personnel,
operations experience and technical skills to continue fulfilling the requirements of this contract.
Financial Stability: CDW Government, LLC, has adequate financial resources to perform the
requirements of this contract and the ability to obtain the necessary resources required to perform
this contract. Based on the D&B report dated May 19, 2025, the Contractor is financially secure.
Personnel: CDW Government, LLC employees and officers are certified and licensed.
Past Performance: CDW Government, LLC, previously provided Microsoft software to the
District of Columbia Government and DCPS. Based on past performance with the agency, the
contractor has the necessary organization, experience, accounting and operational controls,
technical skills, ability to obtain, and a satisfactory record of integrity and business ethics.
Considering all existing commercial and governmental business commitments and its
satisfactory performance record, DCPS believes CDW Government, LLC, can comply with the
required or proposed delivery or performance schedule. The contractor has outlined in its bid a
designated team that will perform, coordinate, and track the services.
(G) A summary of the subcontracting plan required under section 2346 of the Small, Local,
and Disadvantaged Business Enterprise Development and Assistance Act of 2005, as
amended, D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the
subcontracting plan meets the minimum requirements of the Act and the dollar volume of
GAGA-2024-T-0202
Council Summary
3
the portion of the Contract to be subcontracted, expressed both in total dollars and as a
percentage of the total contract amount:
CDW Government, LLC, is providing Microsoft Software and associated services through a
Cooperative Agreement; therefore, no subcontracting plan is required.
(H) Performance standards and the expected outcome of the proposed contract:
CDW Government, LLC’s performance will be regularly and routinely monitored by the DCPS
Office of Data and Technology. The expected outcome of the proposed contract is for CDW
Government, LLC., to provide the District of Columbia Public Schools with software that is a
suite of applications designed to help with productivity and completing daily tasks on a
computer, such as document sharing, presentations, and spreadsheets. The software will also
provide DCPS with the ability to communicate using the Microsoft Outlook email suite and use
Microsoft Teams to arrange virtual meetings as well as conference calls.
(I) The amount and date of any expenditure of funds by the District pursuant to the Contract
prior to its submission to the Council for approval:
None
(J) A certification that the proposed Contract is within the appropriated budget authority for
the agency for the fiscal year and is consistent with the financial plan and budget adopted
in accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The DCPS agency fiscal officer has certified that the proposed contract is within the appropriated
budget authority for the agency for the fiscal year and is consistent with the financial plan and
budget adopted in accordance with D.C. Official Code §§ 47-392.01 and 47-392.02. A
certification of funding is attached dated May 19, 2025.
(K) A certification that the Contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The Office of the Attorney General has reviewed and approved the proposed contract for legal
sufficiency. The proposed contractor has no pending legal claims against the District.
(L) A certification that the Citywide Clean Hands database indicates that the proposed
contractor is current with its District taxes. If the Citywide Clean Hands Database
indicates that the proposed contractor is not current with its District taxes, either (1) a
certification that the contractor has worked out and is current with a payment schedule
approved by the District or (2) a certification that the contractor will be current with its
District taxes after the District recovers any outstanding debt as provided under D.C.
Official Code § 2-353.01(b):
According to the Citywide Clean Hands Database, the contractor is current with its District taxes.
The Certificate of Clean Hands, dated May 16, 2025 is attached.
GAGA-2024-T-0202
Council Summary
4
(M) A certification from the proposed contractor that it is current with its federal taxes or has
worked out and is current with a payment schedule approved by the federal government:
Based on the information provided in the Bidder Offeror Certification form, CDW Government,
LLC. has certified that the organization is current with its federal taxes.
(N) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:
CDW Government, LLC is not a certified business enterprise.
(O) Other aspects of the proposed Contract that the Chief Procurement Officer considers
significant:
None
(P) A statement indicating whether the proposed contractor is currently debarred from
providing services or goods to the district or federal government, the dates of the
debarment, and the reasons for debarment:
CDW Government, LLC is not on the Federal Excluded Parties List or the Office of Contracting
and Procurement Excluded Parties List dated May 19, 2025.
(Q) Any determination and findings issues relating to the Contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
Determination and Findings for Contractor Responsibility
Determination and Findings for Price Reasonableness
Determination and Findings for Cooperative Purchase
(R) Where the Contract and any amendments or modifications, if executed, will be made
available online:
https://dcps.dc.gov/page/doing-business-dcps
(S) Where the original solicitation and any amendments or modifications will be made
available online:
https://dcps.dc.gov/page/doing-business-dcps
1101 4th Street, SW
Washington, DC 20024
Date of Notice: July 2, 2025 L0014424976Notice Number:
FEIN: **-***0110
Case ID: 18646526
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
CDW GOVERNMENT LLC.
230 N MILWAUKEE AVE
VERNON HILLS IL 60061-4304
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
Funding Certification
Division of Contracts and Acquisitions
1200 First Street NE, 9th Floor, Washington, DC 20002
(202) 442-5112/Fax (202) 442-5634
Prepared by: Sonia Vizian, Manager, Budget Operations
Office/School: Office of Data and Technology
FY26 Funding CertificationPeriod: 11/1/2025 – 10/3 /2026
Summary of Proposed Procurement: Microsoft License Renewal/ CDW GOVERNMENT INC
If contract has been awarded:
Contractor:
Contract Dates:
Contract Number:
Contract Amount:
RK Number:
PO Number:
FY25 Contract Dates:
Funding Information:
AGENCY
GA0 if DCPS
GD0 if OSSE)
FISCAL
YEAR FUND ACCOUNT PROGRAM COST
CENTER PROJECT AWARD AMOUNT
GA0 FY26 1010001 7132001 400271 40079 $1,348,135.86
$1,348,135.86
.
I hereby certify that the above referenced contract is within the appropriated budget authority for the agency and is consistent
with the financial plan and budget adopted in accordance with DC Official Code §§ 47-392.01 and 47-392.02 for the District of
Columbia Public Schools for the applicable period of performance. The funding obligation for Fiscal Year 2026 is subject to
Congressional approval.
Name Date
DCPS Agency Fiscal Officer/Budget Officer
1200 First Street, NE | Washington, DC 20002 | T 202. 442. 5885 | F 202. 442. 5026 | dcps.dc.gov
5/19/25
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
Commercial Division
MEMORANDUM
TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs
FROM: Robert Schildkraut
Section Chief
Government Contracts Section
DATE: June 16, 2025
SUBJECT: Contractor: CDW Government LLC
Contract Number: GAGA-2024-T-0202
Contract Amount: $1,348,135.86
This is to Certify that this Office has reviewed the above- referenced Contract and that we have
found it to be legally sufficient.
If you have any questions in this regard, please do not hesitate to call me at (202) 724-4018.
______________________________
Robert Schildkraut
GOVERNMENT OF THE DISTRICT OF COLUMBIA
BILATERAL MODIFICATION
Page No. 1 of 3 Page(s)
1. CONTRACT NO/TASK ORDER:
GAGA-2024-T- 0202
2. CONTRACT DATE:
November 01, 2024
3. MODIFICATION NO
01
4. MODIFICATION DATE:
See Block 12
5. CAPTION: Microsoft Software Licensing and Related Support Services
6. ISSUED TO: (Contractor)
CDW Government LLC
200 N. Milwaukee Ave.
Vernon Hills, IL 60061
(866) 819-6504
7. ISSUING OFFICE:
District of Columbia Public Schools (DCPS)
Office of Fiscal Strategy,
Contracts and Acquisitions Division
1200 First Street, NE, 9th Floor.
Washington, DC 20002-4232
Tel: (202) 442-5111
8. PROGRAM OFFICE: District of Columbia Public Schools (DCPS), Office of Data & Technology (ODT)
In accordance with Article 15, changes of the Standard Contract Provisions for use with the District of Columbia Supply
and Services Contracts, dated July 2010 and the 27 DCMR – Section 3601.2, the subject contract is hereby modified as
follows:
1) This modification removes and replaces some Microsoft services subscriptions from the task order and
reduces the task order amount by $32,509.49
A) Delete
B.3.1 BASE PERIOD: (November 1, 2024, to October 31, 2025)
Item
No
Item Description Qty Unit Price Total Price
001 Microsoft 365 A5 License for teacher/staff Mfg. Part#:
AAD-38400-12mo
11800 $102.80 $1,213,040.00
002 Microsoft 365 A5 license for Student Mfg. Part#: AAD-
38405-D-12mo
65000 $0.00 $0.00
003 Microsoft Windows Azure - prepayment - 1 license. Mfg.
Part#: 6QK-00001-12MO
41 $1,218.00 $49,938.00
004 Microsoft Enterprise Mobility + Security A3 Full –
subscription license (1) Mfg. Part#: LEH-00001-B
10,000 $0.00 $0.00
005 Microsoft Azure Active Directory Premium P1 –
subscription license - 1 user Mfg. Part#: 3R3-00004-12MO
10,000 $0.00 $0.00
006 GitHub Enterprise - subscription license - 1 user 1 Mfg.
Part#: 151-00001-12MO
1 $49,022.84 $49,022.84
007 Microsoft Office 365 (Plan A1) - subscription license - 1 user
Mfg. Part#: M6K-00001-12MO
10,000 $0.00 $0.00
008 Power BI Premium P1 - subscription license - 1 user Mfg. Part#:
GST-00001-12MO
1 $22,123.26 $22,123.26
009 Microsoft PowerApps Portals Login Capacity add-on
subscription license - Mfg. Part#: SDX-00001-12MO
1 $1,938.57 $1,938.57
010 Microsoft PowerApps Portals Pageview Capacity add-on -
subscription license Mfg. Part#: SE6-00001-12MO
1 $968.34 $968.34
011 Microsoft Power Apps Per User Mfg. Part#: SEK-00001- 12MO 75 $110.93 $8,319.75
012
013
014
015
016
017
018
Microsoft Flow - subscription license - 1 flow. Mfg. Part#: SFK-
00001-12MO
Microsoft Power Automate with attended Robotic Process
Automation Plan – su Mfg. Part#: 1SM-00001-12MO
Microsoft Project Online Essentials - subscription license (1
month) - 1 us Mfg. Part#: 7HS-00001-12MO
Microsoft Project Online Professional - subscription license – 1
user. Mfg. Part#: 7MA-00001-12MO
Microsoft Office Project Professional - license & software
assurance - 1 PC Mfg. Part#: H30-00237
Microsoft Office 365 Domestic Calling Plan – subscription license
(1 month) 100 Mfg. Part#: LM7-00002-12MO
Microsoft Visio Professional - license & software assurance
Mfg. Part#: D87-01057
11
1
11500
125
35
100
35
$553.73
$103.41
$0.00
$71.44
$53.59
$75.00
$58.28
$6,091.03
$103.41
$0.00
$8,930.00
$1,875.65
$7,500.00
$2,039.80
Total price 1,371,890.65
B) Replace
B.3.1 BASE PERIOD: (November 1, 2024, to October 31, 2025)
Item No Item Description Qty Unit Price Total Price
001 Microsoft 365 A5 License for teacher/staff Mfg. Part#:
AAD-38400-12mo
11800 $102.80 $1,213,040.00
002 Microsoft 365 A5 license for Student Mfg. Part#: AAD-
38405-D-12mo
65000 $0.00 $0.00
003 Microsoft Windows Azure - prepayment - 1 license. Mfg.
Part#: 6QK-00001-12MO
41 $1,218.00 $49,938.00
004 Microsoft Office 365 (Plan A1) - subscription license - 1 user
Mfg. Part#: M6K-00001-12MO
10,000 $0.00 $0.00
005 Power BI Premium P1 - subscription license - 1 user Mfg. Part#:
GST-00001-12MO
1 $22,123.26 $22,123.26
006 Microsoft PowerApps Portals Login Capacity add-on
subscription license - Mfg. Part#: SDX-00001-12MO
1 $1,938.57 $1,938.57
007 Microsoft PowerApps Portals Pageview Capacity add-on -
subscription license Mfg. Part#: SE6-00001-12MO
1 $968.34 $968.34
008 Microsoft Power Apps Per User Mfg. Part#: SEK-00001- 12MO 75 $110.93 $8,319.75
009 Microsoft Flow - subscription license - 1 flow. Mfg. Part#:
SFK-00001-12MO
11 $553.73 $6,091.03
010 Microsoft Power Automate with attended Robotic Process
Automation Plan – su Mfg. Part#: 1SM-00001-12MO
1 $103.41 $103.41
011 Microsoft Project Online Essentials - subscription license (1
month) - 1 us Mfg. Part#: 7HS-00001-12MO
11500 $0.00 $0.00
012 Microsoft Project Online Professional - subscription license – 1
user. Mfg. Part#: 7MA-00001-12MO
125 $71.44 $8,930.00
013 Microsoft Office 365 Domestic Calling Plan – subscription
license (1 month) 100 Mfg. Part#: LM7-00002-12MO
100 $75.00 $7,500.00
014 Microsoft Teams Rooms Pro - subscription license - 1 device_
Mfg. Part#: V9I-00001-11MO
50 $185,20 $9,260.00
015 Microsoft Copilot Studio Messages - subscription license – 1
license_ Mfg. Part#: YGB-00001-11MO
8 $1,396.10 $11,168,80
Total price 1,339,381.16
JH
Case File Contractor PSD Using Agency
DC023 3/97
2) The total amount for this modification is the ($32,509.49)
3) The Current Value of this Task Order is decreased from $1,371,890.65 by $32,509.49 to $1,339,381.16
4) The period of performance for the option year
one remains from November 01, 2024, to October 31, 2025
5) The Living Wage Act has been updated as follows:
a) In accordance with section 38(d) of the Standard Contract Provisions (Way to Work Amendment Act of
2006), Effective on January 1, 2025, until June 30, 2025, the District’s living wage rate is $17.5 per hour.
Effective July 1, 2025, the District’s Minimum Wage and Living Wage will increase to $18.00 per Hour.
b) The
Living Wage Act Notice for 2025 is attached and hereby incorporated in the contract as Attachment A
c) The Living Wage Act Fact Sheet for 2025 is attached and hereby incorporated in the contract as
Attachment B
All other terms and conditions of the contract remain unchanged.
10. AMOUNT OF MODIFICATION: ($32,509.49)
CURRENT VALUE OF CONTRACT:
CURRENT COMPLETION DATE: October 31, 2025
$1,339,381.16
11 CONTRACTORS
By: Dario Bertocchi Name: Dario Bertocchi 0 1/17/2025
Dario Bertocchi (Jan 17, 2025 17:12 EST)
Signature of Authorized Representative Title: 1/17/25 Date
12. ACCEPTANCE BY THE GOVERNMENT OF THE DISTRICT OF COLUMBIA
Name:
Title: Contracting Officer Date
Signature
LaVeta Hilton
03/05/2025
THE LIVING WAGE ACT OF 2006
D.C. Code §§ 2-220.01 – 2-220.11
Recipients of new contracts or government assistance shall pay affiliated employees and subcontractors who
perform services under the contracts no less than the current living wage.
Effective January 1, 2025 until June 30, 2025, the Living Wage rate is $17.50 per hour.
Effective July 1, 2025, the District’s Minimum Wage and Living Wage rates will increase to
$18.00 per hour.
The requirement to pay a living wage applies to:
▪ All recipients of contracts in the amount of $100,000 or more, and all subcontractors that receive
$15,000 or more from the funds received by the recipient from the District of Columbia, and
▪ All recipients of government assistance in the amount of $100,000 or more, and all subcontractors of
these recipients that receive $50,000 or more from the government assistance received by the
recipient from the District of Columbia.
“Contract” means a written agreement between a recipient and the District government.
“Government assistance” means a grant, loan, or tax increment financing that result in a financial benefit
from an agency, commission, instrumentality, or other entity of the District government.
“Affiliated employee” means any individual employed by a recipient who received compensation directly
from government assistance or a contract with the District of Columbia government, including employees of
the District of Columbia, any employee of a contractor or subcontractor of a recipient who performs
services pursuant to government assistance or contract. The term “affiliated employee” does not include
those individuals who perform only intermittent or incidental services with respect to the contract or
government assistance or who are otherwise employed by the contractor, recipient, or subcontractor.
Certain exemptions apply: 1) Contracts or agreements subject to wage determinations required by federal law
which are higher than the wage required by this Act; 2) Existing and future collecting bargaining agreements,
provided that the future agreement results in employees being paid no less than the current living wage; 3)
contracts for electricity, telephone, water , sewer performed by regulated utilities; 4) contracts for services needed
immediately to prevent or respond to a disaster or imminent threat declared by the Mayor; 5) contracts awarded to
recipients that provide trainees with services, including but not limited to case management and job readiness
services, provided the trainee does not replace employees; 6) employees under 22 years of age employed during a
school vacation period, or enrolled as a full-time student who works less than 25 hours per week; 7) tenants or
retail establishments that occupy property constructed or improved by government assistance, provided there is no
receipt of direct District government assistance; 8) employees of nonprofit organizations that employ not more
than 50 individuals and qualify for 501(c)(3) status; 9) Medicaid provider agreements for direct care services to
Medicaid recipients, provided, that the direct care service is not provided through a home care agency, a
community residence facility, or a group home for persons with intellectual disabilities as those terms are defined
in section 2 of the Health-Care and Community Residence Facility, Hospice, and Home Care Licensure Act of
1983; D.C. Code § 44-501; and 10) contracts or agreements between managed care organizations and the Health
Care Safety Net Administration or the Medicaid Assistance Administration to provide health services.
Home Care Final Rule: The Department of Labor extended overtime protections to home care workers and
workers who provide companionship services. Employers within this industry are now subject to recordkeeping
provisions.
Each recipient and subcontractor of a recipient shall provide this notice to each affiliate d employee covered by this notice, and
shall also post this notice in a conspicuous site in its place of business. All recipients and subcontractors shall retain payroll
records created and maintained in the regular course of business under District of Columbia law for a period of at least 3 ye ars.
To file a claim, visit: Department of Employment Services, Office of Wage-Hour, 4058 Minnesota Avenue, NE, Suite 3600,
Washington, D.C. 20019; call: (202) 671-1880; or file your claim on-line: does.dc.gov. Go to “File a Claim” tab.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Department of Employment Services
MURIEL BOWSER DR. UNIQUE MORRIS-HUGHES
MAYOR DIRECTOR
4058 Minnesota Ave, N.E. • Suite 3600 • Washington, D.C. 20019 • Office: 202.671.1900
LIVING WAGE ACT FACT SHEET
The Living Wage Act of 2006 , D.C. Code §§ 2 -220.01 – 2-220.11, provides that District of Columbia government
contractors and recipients of government assistance (grants, loans, tax increment financing) , in the amount of
$100,000 or more, shall pay affiliated employees wages at no less than the current living wage rate.
Effective January 1, 2025 until June 30, 2025, the Living Wage rate is $17.50
per hour.
Effective July 1, 2025, the District’s Minimum Wage and Living Wage rates
will increase to $18.00 per hour.
Subcontractors of D.C. government contractors , who receive $15,000 or more from the contract , and subcontractors
of the recipients of government assistance, who receive $50,000 or more from the assistance, are also required to pay
their affiliated employees no less than the current living wage rate.
“Affiliated employee” means any individual employed by a recipient who receives compensation directly from
government assistance or a contract with the District of Columbia government, including any employee of a
contractor or subcontractor of a recipient who performs services pursuant to government assistance or a contract.
The term “affiliated employee” does not include those individuals who perform only intermittent or incidental
services with respect to the government assistance or contract, or who are otherwise employed by the contractor,
recipient or subcontractor.
Exemptions – The following contracts and agreements are exempt from the Living Wage Act:
1. Contracts or other agreements that are subject to higher wage level determinations required by federal
law (i.e., if a contract is subject to the Service Contract Act and certain wage rates are lower than the
District’s current living wage, the contractor must pay the higher of the two rates);
2. Existing and future collective bargaining agreements, provided that the future collective bargaining
agreement results in the employee being paid no less than the current living wage;
3. Contracts for electricity, telephone, water, sewer or other services provided by a regulated utility;
4. Contracts for services needed immediately to prevent or respond to a disaster or imminent threat to
public health or safety declared by the Mayor;
5. Contracts or other agreements that provide trainees with additional services including, but not limited
to, case management and job readiness services, provided that the trainees do not replace employees
subject to the Living Wage Act;
6. An employee, under 22 years of age, employed during a school vacation period, or enrolled as full-time
student, as defined by the respective institution, who is in high school or at an accredited institution of
higher education and who works less than 25 hours per week; provided that students not replace
employees subject to the Living Wage Act;
7. Tenants or retail establishments that occupy property constructed or improved by receipt of
government assistance from the District of Columbia; provided, that the tenant or retail establishment
did not receive direct government assistance from the District of Columbia;
8. Employees of nonprofit organizations that employ not more than 50 individuals and qualify for taxation
exemption pursuant to Section 501 (c) (3) of the Internal Revenue Code of 1954, approved August 16,
1954 (68 A Stat. 163; 26. U.S.C. §501(c)(3));
9. Medicaid provider agreements for direct care services to Medicaid recipients, provided, that the direct
care service is not provided through a home care agency, a community residence facility, or a group
home for persons with intellectual disabilities as those terms are defined in section 2 of the Health-Care
and Community Residence Facility, Hospice, and Home Care Li censure Act of 1983; D.C. Official
Code § 44-501; and
10. Contracts or other agreements between managed care organizations and the Health Care Safety Net
Administration or the Medicaid Assistance Administration to provide health services.
Enforcement
The Department of Employment Services (DOES) Office of Wage -Hour and the D.C. Office of Contracting and
Procurement share monitoring responsibilities.
Home Care Final Rule: The Department of Labor extended overtime protections to home care workers
and workers who provide companionship services. Employers within this industry are now subject to
recordkeeping provisions.
If you learn that a contractor subject to this law is not paying at least the current living wag e, you should report it to
the contracting officer. If you believe that your employer is subject to this law and is not paying at least the current
living wage, you may file a complaint with the DOES Office of Wage - Hour, located at 4058 Minnesota Avenue,
N.E. Suite 3600, Washington, D.C. 20019, call (202) 671-1880, or file your claim on-line: www.does.dc.gov. Go to
“File a Claim” tab.
For questions and additional information, contact the Office of Contracting and Procurement at (202) 727-0252 or the
Department of Employment Services on (202) 671-1880.
Please note: This fact sheet is for informational purposes only as required by Section 106 of the Living Wage Act. It should not
be relied on as a definitive statement of the Living Wage Act or any regulations adopted pursuant to the law.
GOVERNMENT OF THE DISTRICT OF COLUMBIA BILATERAL MODIFICATIONPage No. 1 of 3 Page(s)1. CONTRACT NO/TASK ORDER: GAGA-2024-T- 0202 2. CONTRACT DATE: November 01, 2024 3. MODIFICATION NO 02 4. MODIFICATION DATE: See Block 12 5. CAPTION: Microsoft Software Licensing and Related Support Services 6. ISSUED TO: (Contractor) CDW Government LLC 200 N. Milwaukee Ave. Vernon Hills, IL 60061 (866) 819-6504 7. ISSUING OFFICE: District of Columbia Public Schools (DCPS) Office of Fiscal Strategy, Contracts and Acquisitions Division 1200 First Street, NE, 9th Floor. Washington, DC 20002-4232 Tel: (202) 442-5111 8. PROGRAM OFFICE: District of Columbia Public Schools (DCPS), Office of Data & Technology (ODT) ACTION: Change Exercise of Option Economic Price Adjustment Other In accordance with Article 15, changes of the Standard Contract Provisions for use with the District of Columbia Supply and Services Contracts, dated July 2010, and the 27 DCMR Section 3601.2, the subject contract is hereby modified as follows: 1. District of Columbia Public Schools (DCPS) is exercising option year one for $1,348,135.86 according to section B.3.2 of the contract. B.3.2 Option Year One: November 1, 2025, to October 31, 2026 Item No Item Description Qty Unit Price Total Price 001 Microsoft 365 A5 License for teacher/staff Mfg. Part#: AAD-38400-12mo 11800 $102.80 $1,213,040.00 002 Microsoft 365 A5 license for Student Mfg. Part#: AAD- 38405-D-12mo 65000 $0.00 $0.00 003 Microsoft Windows Azure - prepayment - 1 license. Mfg. Part#: 6QK-00001-12MO 41 $1,400.00 $57,400.00 004 Microsoft Office 365 (Plan A1) - subscription license - 1 user Mfg. Part#: M6K-00001-12MO 10,000 $0.00 $0.00 005 Power BI Premium P1 - subscription license - 1 user Mfg. Part#: GST-00001-12MO 1 $22,123.26 $22,123.26 006 Microsoft PowerApps Portals Login Capacity add-on subscription license - Mfg. Part#: SDX-00001-12MO 1 $1,938.57 $1,938.57 007 Microsoft PowerApps Portals Pageview Capacity add-on - subscription license Mfg. Part#: SE6-00001-12MO 1 $968.34 $968.34 008 Microsoft Power Apps Per User Mfg. Part#: SEK-00001- 12MO 75 $110.93 $8,319.75 009 Microsoft Flow - subscription license - 1 flow. Mfg. Part#: SFK-00001-12MO 11 $553.73 $6,091.03 010 Microsoft Power Automate with attended Robotic Process Automation Plan su Mfg. Part#: 1SM-00001-12MO 1 $103.41 $103.41 011 Microsoft Project Online Essentials - subscription license (1 month) - 1 us Mfg. Part#: 7HS-00001-12MO 11500 $0.00 $0.00 012 Microsoft Project Online Professional - subscription license 1 user. Mfg. Part#: 7MA-00001-12MO 125 $71.44 $8,930.00
013Microsoft Office 365 Domestic Calling Plan subscription license (1 month) 100 Mfg. Part#: LM7-00002-12MO 100 $75.00 $7,500.00014Microsoft Teams Rooms Pro - subscription license - 1 device_ Mfg. Part#: V9I-00001-11MO 50 $202.11 $10,105.50015 Microsoft Copilot Studio Messages - subscription license 1 license_ Mfg. Part#: YGB-00001-11MO 8 $1,396.10 $11,616.00 Total price 1,348,135.86 2. The Performance period for the option year one is November 01, 2025, through October 31, 2026. All other terms and conditions of the contract remain unchanged. 10. AMOUNT OF MODIFICATION: 1,348,135.86 CURRENT VALUE OF CONTRACT: $1,348,135.86 CURRENT COMPLETION DATE: October 31, 2026 11 CONTRACTORS By: Name: Signature of Authorized Representative Title: Date 12. ACCEPTANCE BY THE GOVERNMENT OF THE DISTRICT OF COLUMBIA Name: Title: Contracting Officer Date Signature Case File Contractor PSD Using Agency DC023 3/97
GOVERNMENT OF THE DISTRICT OF COLUMBIA
TASK ORDER/DELIVERY ORDER FOR SERVICES
OFFEROR TO COMPLETE BLOCKS 18 & 29
1. REQUISITION NUMBER PAGE
1 of 11
2. TASK ORDER AGREEMENT NO.
GAGA-2024-T-0202
3. Award/Effective Date
See Block 16c.
4. CONTRACT NUMBER
121923-CDW
(Sourcewell)
5. SOLICITATION NUMBER
N/A
6. SOLICITATION ISSUE DATE
N/A
7. PROGRAM Office CONTACT
Office of Data Technology
A. NAME
Prashish Shrestha
prashish.shrestha@k12.dc.gov
B. TELEPHONE (No Collect Calls)
(202) 907-7794
8. OFFER DUE DATE:
9. ISSUED BY
District of Columbia Public Schools
Contracts and Acquisitions Division
1200 First Street, NE
Washington, DC 20002
(202) 442-5112 - FAX (202) 442-6501
10. THIS ACQUISITION IS
UNRESTRICTED
SET ASIDE %FOR
SMALL BUSINESS
SMALL DISADV. BUS.
GSA
DCSS
Cooperative Procurement:
SIZE STANDARD:
11. DELIVERY FOR FOB
DESTINATION UNLESS
BLOCK IS MARKED
N/A
12. PAYMENT DISCOUNT
TERMS
Net 30 days
13. RESERVED
14. METHOD OF SOLICITATION
RFTOP RFQ IFB RFP 2-STEP
5. CONTRACTOR / OFFEROR
CDW Government LLC
230 N. Milwaukee Ave.
Vernon Hills, IL 60061
16. PAYMENT WILL BE MADE BY CODE
District of Columbia Public Schools
Office of Accounts Payable
1200 First Street NE, 11th Floor.
Washington, DC 20002
15A DUNS NO. 15B TAX ID NO.
17. DELIVER TO
District of Columbia Public Schools
Phone: 1(202) 671-6080
Office of Data and Technology
1200 First Street, NE
Washington, DC 20002
18. ADMINISTERED BY
District of Columbia Public Schools
Contracts and Acquisitions Division
1200 First Street, NE, Floor 9
Washington, DC 20002
18A. CHECK IF THE REMITTANCE IS DIFFERENT AND PUT SUCH AN ADDRESS IN THE
OFFER
18B. SUBMIT INVOICES TO THE ADDRESS SHOWN IN BLOCK 16
UNLESS THE BLOCK BELOW IS CHECKED
SEE ADDENDUM
19
ITEM NO.
20
SCHEDULE OF SUPPLIES/SERVICES
21
QUANTITY
22
UNIT
23
UNIT PRICE
24
AMOUNT
See the Pricing Table for CLINs in Attachment B.
25. ACCOUNTING AND APPROPRIATION DATA
PURCHASE ORDER NO.
26. TOTAL AWARD (FOR GOVT. USE ONLY)
$1,371,890.65
27. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE
COPY TO THE ISSUING OFFICE. THE CONTRACTOR AGREES TO FURNISH
AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE
AND ON ANY ADDITIONAL PAGES SUBJECT TO THE TERMS AND
CONDITIONS SPECIFIED HEREIN. THIS ORDER IS ISSUED SUBJECT TO THE
TERMS AND CONDITIONS OF THE DC SUPPLY SCHEDULE CONTRACT,
FEDERAL SUPPLY SCHEDULE CONTRACT OR COOPERATIVE AGREEMENT
IDENTIFIED IN BLOCK 4.
28. THE FOLLOWING DOCUMENTS ARE INCORPORATED BY REFERENCE INTO
THIS TASK ORDER IN THE FOLLOWING PRIORITY: (1) CONTRACTOR’S Technical
proposal THIS ORDER IS ISSUED SUBJECT TO THE TERMS AND CONDITIONS OF
THE DC SUPPLY SCHEDULE CONTRACT, FEDERAL SUPPLY SCHEDULE
CONTRACT OR COOPERATIVE AGREEMENT IDENTIFIED IN BLOCK 4.
29A. SIGNATURE OF OFFEROR /CONTRACTOR 30A. DISTRICT OF COLUMBIA (SIGNATURE OF CONTRACTING OFFICER)
29B. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 29C. DATE SIGNED 30B. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)
Contracting Officer
30C DATE SIGNED
9/5/2024 Dario Bertocchi
VP Contracting Operations
10/7/2024
*Contract deemed approved by Council on September 30, 2024
*https://lims.dccouncil.gov/Legislation/CA25-1027
2
1. SERVICES REQUIRED
The District of Columbia Public Schools (DCPS), Office of Fiscal Strategy, Contracts and
Acquisitions Division, on behalf of the Office of the Data and Technology (ODT), is
purchasing Microsoft Licenses pursuant to the Sourcewell contract number 121923-CDW.
2. CONTRACT NUMBER
121923-CDW (Sourcewell)
3. TASK ORDER NUMBER
GAGA-2024-T-0202
4. TERM OF CONTRACT
4.1 The period of performance shall be from November 1, 2024, to October 31, 2025
4.2 OPTION TO EXTEND THE TERM OF THE CONTRACT
4.2.1 The District may extend the term of this contract for a period of four one-year option periods,
or successive fractions thereof, by written notice to the Contractor before the expiration of the
contract, provided that the District will give the Contractor preliminary written notice of its
intent to extend at least thirty (30) days before the contract expires. The preliminary notice
does not commit the District to an extension. The exercise of this option is subject to the
availability of funds at the time of the exercise of this option. The Contractor may waive the
thirty (30) day preliminary notice requirement by providing a written waiver to the Contracting
Officer prior to expiration of the contract.
4.2.2 The price for the option period shall be determined according to the program's needs.
4.2.3 The total duration of this contract, including the exercise of any option under this clause, shall
not exceed 5 years.
5. CONTRACTING OFFICER (CO)
Contracts may be entered into and signed on behalf of the District Government only by
Contracting Officers. The name, address, and telephone number of the Contracting Officer for
this task order is:
LaVeta Hilton
Deputy Chief Procurement Officer
District of Columbia Public Schools
1200 First Street, NE, 9th floor.
Washington, DC 20002
Phone: 202-4425136
E-mail: LaVeta.hilton@k12.dc.gov
5.1 The CO is the only person authorized to approve changes to any of the requirements of this
contract.
Task Order No. GAGA-2024-T-0202 Microsoft License Renewal
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5.2 The Contractor shall not comply with any order, directive, or request that changes or modifies
the requirements of this contract unless issued in writing and signed by the CO.
5.3 In the event the Contractor effects any change at the instruction or request of any person other
than the CO, the change will be considered to have been made without authority and with no
adjustment.
6. CONTRACT ADMINISTRATOR (CA)
The CA is responsible for the technical administration of the contract and advises the
Contracting Officer as to the Contractor’s compliance or noncompliance with the contract. In
addition, the CA is responsible for the day-to-day monitoring and supervision of the contract,
ensuring that the work conforms to the contract's requirements and that such other
responsibilities and authorities as may be specified in writing by the Contracting Officer. The
CA for this task order is:
Prashish Shrestha
Deputy Chief, Office of Data & Technology
District of Columbia Public Schools
1200 First Street, NE
Washington, DC 20002
Phone: 202-907-7794
Email: prashish.shrestha@k12.dc.gov
6.1 It is understood and agreed that the CA should not have the authority to make changes in the
specifications/scope of work or terms and conditions of the contract.
6.2 Contractor shall be held fully responsible for any changes not authorized in advance, in writing,
by the Contracting Officer, may be denied compensation or other relief for any additional work
performed that is not so authorized, and may also be required, at no additional cost to the
District, to take all corrective action necessitated by reason of the unauthorized changes.
7. INVOICE PAYMENT
The District will make payments to the Contractor, upon the submission of proper invoices, at
the prices stipulated in this contract, for supplies delivered and accepted or services performed
and accepted, less any discounts, allowances, or adjustments provided for in this contract.
7.1 The District will pay the Contractor on or before the 30th day after receiving a proper invoice
from the Contractor.
8 INVOICE SUBMITTAL
The Contractor shall submit proper invoices monthly or as otherwise specified in the contract.
8.1 The Contractor shall submit payment requests in electronic format through the DC Vendor
Portal www.vendorportal.dc.gov by selecting the applicable purchase order number listed on
the Contractor’s profile.
8.2 The Contractor shall attach the invoice and all supporting documentation or information to all
payment requests to constitute a proper invoice.
Task Order No. GAGA-2024-T-0202 Microsoft License Renewal
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9. INSURANCE
A. GENERAL REQUIREMENTS. The Contractor, at its sole expense, shall procure and
maintain, during the entire period of performance under this contract, the types of insurance
specified below. The Contractor shall submit a Certificate of Insurance to the Contracting
Officer (CO), giving evidence of the required coverage prior to commencing performance
under this contract. In no event shall any work be performed until the required Certificates
of Insurance signed by an authorized representative of the insurer(s) have been provided to
and accepted by the CO.
The Government of the District of Columbia shall be included in all policies, where
applicable and allowable by law, required hereunder to be maintained by the Contractor and
its subcontractors (except for workers’ compensation and professional liability insurance) as
an additional insureds for claims against The Government of the District of Columbia
relating to this contract, with the understanding that any affirmative obligation imposed upon
the insured Contractor or its subcontractors (including without limitation the liability to pay
premiums) shall be the sole obligation of the Contractor or its subcontractors, and not the
additional insured. The additional insured status under the Contractor’s and its
subcontractors’ Commercial General Liability insurance policies shall be effected using the
ISO Additional Insured Endorsement form CG 20 10 11 85 (or CG 20 10 07 04 and CG 20
37 07 04) or such other endorsement or combination of endorsements providing coverage at
least as broad and approved by the CO in writing. All of the Contractor’s and its
subcontractors’ liability policies (except for workers’ compensation and professional liability
insurance) shall be endorsed using ISO form CG 20 01 04 13 or its equivalent so as to
indicate that such policies provide primary coverage (without any right of contribution by
any other insurance, reinsurance or self-insurance, including any deductible or retention,
maintained by an Additional Insured) for all claims against the additional insured arising out
of the performance of this Statement of Work by the Contractor or its subcontractors, or
anyone for whom the Contractor or its subcontractors may be liable. These policies shall
include a separation of insureds clause applicable to the additional insured.
If the Contractor and/or its subcontractors maintain broader coverage and/or higher limits
than the minimums shown below, the District requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Contractor and subcontractors.
B. INSURANCE REQUIREMENTS
1. Commercial General Liability Insurance (“CGL”) - The Contractor shall provide evidence
satisfactory to the CO with respect to the services performed that it carries a CGL policy,
written on an occurrence (not claims-made) basis, on Insurance Services Office, Inc. (“ISO”)
form CG 00 01 04 13 (or another occurrence-based form with coverage at least as broad and
approved by the CO in writing), covering liability for all ongoing and completed operations
of the Contractor and under all subcontracts, covering claims for bodily injury, including
without limitation sickness, disease or death and mental anguish of any persons, broad form
property damage, including loss of use resulting therefrom, personal and advertising injury,
and including coverage for liability arising out of an Insured Contract (including the tort
liability of another assumed in a contract) and acts of terrorism (whether caused by a foreign or
domestic source). Such coverage shall have limits of liability of not less than $1,000,000 for
each occurrence, a $2,000,000 general aggregate.
The Commercial General Liability shall be further endorsed to:
Task Order No. GAGA-2024-T-0202 Microsoft License Renewal
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a) To the fullest extent permitted by law, provide additional insured coverage using
ISO form CG 2015 0413 (or its equivalent) to The Government of the District of
Columbia
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respect to any other insurance, deductibles, or self-insurance
available to the additional insureds.
c) A waiver of subrogation in favor of The Government of the District of Columbia
d) Any Annual Aggregate shall apply on a per location or per project basis (where
applicable)
e) Defense costs shall be in addition to and not erode the limits of liability.
2. Automobile Liability Insurance - The Contractor shall provide evidence satisfactory to the
CO of commercial (business) automobile liability insurance written on ISO form CA 00 01
10 13 (or another form with coverage at least as broad and approved by the CO in writing)
including coverage for all owned, hired, borrowed and non-owned vehicles and equipment
used by the Contractor in connection with work under this agreement, with a minimum
combined single limit of $1,000,000 for bodily injury or death and property damage,
including loss of use thereof. Such policy or policies of automobile liability insurance shall
be written on an "occurrence" (as opposed to a "claims made") basis.
Auto Physical Damage Coverage - The Contractor shall provide auto physical damage
insurance to cover "loss" to a covered "auto" or its equipment:
a) Comprehensive - Fire, lightning, or explosion; theft; windstorm, hail, or
earthquake; flood; mischief or vandalism; or the sinking, burning, collision, or
derailment of any conveyance transporting the covered "auto."
b) Collision Coverage - Caused by: The covered "auto's" collision with another
object or the covered "auto's" overturn.
The Commercial Auto Liability policy shall be further endorsed to:
a. To the fullest extent permitted by law, provide additional insured coverage to The
Government of the District of Columbia
b. Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respect to any other insurance, deductibles, or self-insurance
available to the additional insureds.
c. A waiver of subrogation in favor of The Government of the District of Columbia
d. Defense costs shall be in addition to and not erode the limits of liability.
e. If applicable, include Form CA 99 48 03 06 Pollution Liability - Broadened
Coverage for Covered Autos - Business Auto, Motor Carrier, and Truckers (or its
equivalent)
3. Workers’ Compensation Insurance - The Contractor shall provide evidence satisfactory to the
CO of Workers’ Compensation insurance in accordance with the statutory mandates of the
District of Columbia or the jurisdiction in which the contract is performed.
Employer’s Liability Insurance - The Contractor shall provide evidence satisfactory to the
CO of employer’s liability insurance as follows: $500,000 per accident for injury, $500,000
per employee for disease, and $500,000 for policy disease limit.
The Worker's Compensation and Employer's Liability shall be further endorsed to:
Task Order No. GAGA-2024-T-0202 Microsoft License Renewal
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a) Include a Waiver of Subrogation in favor of The Government of the District of
Columbia.
b) Where applicable, include the United States Longshore and Harbor Workers
Compensation Act (USL&H)
c) Where applicable, include Jones Act Coverage for seamen or crew members on an “if
any” basis.
4. Network Security/Privacy (Cyber) Liability Insurance covering acts, errors, omissions,
breach of contract, and violation of any consumer protection laws arising out of the
Contractor’s operations or services with a limit of $1,000,000 per claim and in the aggregate.
Such coverage shall include but not be limited to, third-party and first-party coverage for loss
or disclosure of any data, including personally identifiable information and payment card
information, network security failure, violation of any consumer protection laws,
unauthorized access and/or use or other intrusions, infringement of any intellectual property
rights (except patent), unintentional breach of contract, negligence or breach of duty to use
reasonable care, breach of any duty of confidentiality, invasion of privacy, or violations of
any other legal protections for personal information, defamation, libel, slander, commercial
disparagement, negligent transmission of a computer virus, or use of computer networks in
connection with denial of service attacks. Such coverage shall include regulatory defense and
fines/penalties in any jurisdiction anywhere in the world. Such coverage shall include
contractual privacy coverage for data breach response and crisis management costs that
would be incurred by the Contractor on behalf of The Government of the District of
Columbia in the event of a data breach, including legal and forensic expenses, notification
costs, credit monitoring costs, and costs to operate a call center. The contractor shall maintain
coverage in force during the term of this Agreement and for an extended reporting period of
not less than two (2) years after.
5. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence
satisfactory to the CO of commercial umbrella or excess liability insurance with minimum
limits of $2,000,000 per occurrence and $2,000,000 in the annual aggregate, following the
form and in excess of all liability policies. All liability coverage must be scheduled under the
umbrella and/or excess policy. The insurance required under this paragraph shall be written
in a form that annually reinstates all required limits. Coverage shall be primary to any
insurance, self-insurance, or reinsurance maintained by The Government of the District of
Columbia, and the “other insurance” provision must be amended in accordance with this
requirement and principles of vertical exhaustion.
C. SUBCONTRACTOR INSURANCE REQUIREMENTS
All subcontractors engaged by the Contractor for work under this agreement shall be required
to have the same insurance required of the Contractor. Should the Contractor wish to
propose different insurance requirements than outlined below, then, prior to the
commencement of work by the subcontractor, the Contractor shall submit in writing the
name and brief description of work to be performed by the subcontractor on the
subcontractor Insurance Requirement Template provided to the Office of Risk Management
(ORM). ORM will determine the insurance requirements applicable to the subcontractor and
promptly deliver such requirements in writing to the Contractor. In either instance, the
Contractor must provide proof of the subcontractor's required insurance prior to the
commencement of work by the subcontractor.
D. PRIMARY AND NONCONTRIBUTORY INSURANCE
Task Order No. GAGA-2024-T-0202 Microsoft License Renewal
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The insurance required herein shall be primary to and will not seek contribution from any other
insurance, reinsurance, or self-insurance, including any deductible or retention, maintained by
the Government of the District of Columbia.
E. DURATION. The Contractor shall carry all required insurance until all contract work is
accepted by The Government of the District of Columbia and shall carry listed coverages for
ten years for construction projects following final acceptance of the work performed under
this contract and two years for non-construction-related contracts.
F. LIABILITY. These are the required minimum insurance requirements established by The
Government of the District of Columbia. However, it is understood that The Government of
the District of Columbia does not in any way represent that the insurance or the limits of
insurance specified herein are sufficient or adequate to protect your interests or liabilities and
will not in any way limit the contractor’s liability under this contract.
G. CONTRACTOR’S PROPERTY. Contractors and subcontractors are solely responsible for
any loss or damage to their personal property, including but not limited to tools and
equipment, scaffolding and temporary structures, rented machinery, or owned and leased
equipment. A waiver of subrogation shall apply in favor of The Government of the District
of Columbia.
H. MEASURE OF PAYMENT. The Government of the District of Columbia shall not make
any separate measure or payment for the cost of insurance and bonds. The Contractor shall
include all of the costs of insurance and bonds in the contract price.
I. NOTIFICATION. The Contractor shall ensure that all policies provide that the CO shall be
given thirty (30) days prior written notice in the event of cancellation, non-renewal, or
material changes to the extent such cancellation or material changes result in the Contractor
no long complying with the above requirements. The Contractor shall provide the CO with
ten (10) days prior written notice in the event of non-payment of premium. The Contractor
will also provide the CO with an updated Certificate of Insurance should its insurance
coverages renew during the contract. The Government of the District of Columbia may
reasonably change the above insurance coverage requirements during the Term by giving the
Contractor at least 30 days' notice of the change. The contractor must comply, at your
expense, and deliver to the CO evidence of compliance before the change becomes effective.
J. CERTIFICATES OF INSURANCE. The Contractor must send to CO, at least 10 days after
execution of this Agreement, certificates of insurance evidencing the required insurance
coverage and endorsements required herein. The contractor must also provide us with
evidence of renewal before the expiration date of each insurance policy. The contractor is
responsible for providing us with 30 days advanced written notice if the certificate of
insurance by the insurer has been canceled, reduced in coverage, or otherwise altered.
Certificates of insurance must reference the corresponding contract number. Evidence of
insurance shall be submitted to:
The Government of the District of Columbia
And mailed to the attention of:
LaVeta Hilton
Deputy Chief Procurement Officer
Task Order No. GAGA-2024-T-0202 Microsoft License Renewal
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District of Columbia Public Schools
1200 First Street, NE, 9th floor.
Washington, DC 20002
Phone: 202-4425136
E-mail: LaVeta.hilton@k12.dc.gov
The CO may request, and the Contractor shall promptly deliver, updated certificates of
insurance, endorsements indicating the required coverages, and/or certified copies of the
insurance policies. If the insurance initially obtained by the Contractor expires prior to
completion of the contract, renewal certificates of insurance and additional insured and other
endorsements shall be furnished to the CO prior to the date of expiration of all such initial
insurance. For all coverage required to be maintained after completion, an additional
certificate of insurance evidencing such coverage shall be submitted to the CO on an annual
basis as the coverage is renewed (or replaced).
K. DISCLOSURE OF INFORMATION. The Contractor agrees that The Government of the
District of Columbia may disclose the name and contact information of its insurers to any
third party that presents a claim against The Government of the District of Columbia for any
damages or claims resulting from or arising out of work performed by the Contractor, its
agents, employees, servants or subcontractors in the performance of this contract.
L. CARRIER RATINGS. All Contractor’s and its subcontractors’ insurance required in
connection with this contract shall be written by insurance companies with an A.M. Best
Insurance Guide rating of at least A- VII or better (or the equivalent by any other rating
agency) and licensed in the District of Columbia.
M. WARRANTIES. When applicable, the Contractor should be named as an additional insured
on the applicable manufacturer’s/distributer’s Commercial General Liability policy using
Insurance Services Office, Inc. (“ISO”) form CG 20 15 04 13 (or another occurrence-based
form with coverage at least as broad). CO should collect, review for accuracy, and maintain
all warranties for goods and services.
10. ORDER OF PRECEDENCE. The contract awarded as a result of this GSA will contain the
following clause:
A conflict in language shall be resolved by giving precedence to the document in the highest
order of priority , which contains language addressing the issue in question. The following
documents are incorporated into the contract by reference and made a part of the contract in
the following order of precedence:
1. An applicable Court Order, if any
2. Contract document.
3. Standard Contract Provisions
4. Contract attachments other than the Standard Contract Provisions.
5. Quote
11. ATTACHMENTS
11.1 Attachment A – Statement of Work
11.2 Attachment B - Price Schedule
Task Order No. GAGA-2024-T-0202 Microsoft License Renewal
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ATTACHMENT A
A.1 Scope of Work
The District of Columbia Public Schools (DCPS), Office of Fiscal Strategy, Contracts and
Acquisitions Division, on behalf of the Office of the Data and Technology (ODT), is
purchasing Microsoft Licenses pursuant to the Source well contract number 121923-CDW.
A.2 APPLICABLE DOCUMENTS: Reserved
A.3 DEFINITIONS: Reserved
A.4 BACKGROUND
The District of Columbia Public Schools (DCPS) serves approximately 50,000 students
through the efforts of approximately 4,000 educators in 118 schools. Technology is an enabler
of student progress, educator effectiveness, and parent engagement. With equitable access to
reliable technology as a foundation, the District will enhance student learning experiences and
accelerate progress toward our vision for creating empowered and engaged communities of
learners.
District of Columbia public schools use Microsoft O365 suites of services daily, including
exchange services to other office tools and applications. The Microsoft 365 service offering
from Microsoft encompasses several productivity technologies that have been woven together
to provide a seamless solution in the cloud for a modern workplace. The DCPS Office of Data
and Technology’s (ODT) Information Technology (IT) Division seeks to identify and obtain a
qualified vendor to provide appropriate Microsoft educational and professional product
licenses for student, teacher, and administrative staff uses.
A.5. REQUIREMENTS
The Contractor shall meet the following project requirements:
A.5.1 The contractor shall provide the District of Columbia Public Schools with software that is a
suite of applications designed to help with productivity and completing daily tasks on a
computer, such as document sharing, presentations, and spreadsheets.
A.5.2 The contractor shall provide DCPS with the ability to communicate using the Microsoft
Outlook email suite and Microsoft Teams to arrange virtual meetings. Conference calls to
remain connected with other staff.
A.6 Deliverables
A.6.1 The Contractor shall deliver all items listed under “Attachment B” (Price Schedule) to the
Contract Administrator identified in Section 6 of this solicitation.
Task Order No. GAGA-2024-T-0202 Microsoft License Renewal
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Item
No
Item Description Method of delivery Due date
001
Microsoft Software and associated services
Electronic
November 01, 2024
ATTACHMENT B - Price Schedule
SECTION B: CONTRACT TYPE, SUPPLIES OR SERVICES, AND PRICE/COST
B.1 The District of Columbia Public Schools (DCPS), Office of Fiscal Strategy, Contracts and
Acquisitions Division, on behalf of the Office of the Data and Technology (ODT), is
purchasing Microsoft Licenses pursuant to the Source well contract number 121923-CDW.
B.2 The District contemplates a single-award firm-fixed-price contract in accordance with 27
DCMR Chapter 24
B.3 PRICE SCHEDULE
B.3.1 BASE PERIOD: (November 1, 2024, to October 31, 2025)
Item
No
Item Description Qty Unit Price Total Price
001 Microsoft 365 A5 License for teacher/staff Mfg. Part#:
AAD-38400-12mo
11800 $102.80 $1,213,040.00
002 Microsoft 365 A5 license for Student Mfg. Part#: AAD-
38405-D-12mo
65000 $0.00 $0.00
003 Microsoft Windows Azure - prepayment - 1 license.
Mfg. Part#: 6QK-00001-12MO
41 $1,218.00 $49,938.00
004 Microsoft Enterprise Mobility + Security A3 Full –
subscription license (1) Mfg. Part#: LEH-00001-B
10,000 $0.00 $0.00
005 Microsoft Azure Active Directory Premium P1 –
subscription license - 1 user Mfg. Part#: 3R3-00004-12MO
10,000 $0.00 $0.00
006 GitHub Enterprise - subscription license - 1 user 1 Mfg.
Part#: 151-00001-12MO
1 $49,022.84 $49,022.84
007 Microsoft Office 365 (Plan A1) - subscription license - 1
user Mfg. Part#: M6K-00001-12MO
10,000 $0.00 $0.00
008 Power BI Premium P1 - subscription license - 1 user Mfg.
Part#: GST-00001-12MO
1 $22,123.26 $22,123.26
009 Microsoft PowerApps Portals Login Capacity add-on
subscription license - Mfg. Part#: SDX-00001-12MO
1 $1,938.57 $1,938.57
010 Microsoft PowerApps Portals Pageview Capacity add-on -
subscription license Mfg. Part#: SE6-00001-12MO
1 $968.34 $968.34
011 Microsoft Power Apps Per User Mfg. Part#: SEK-00001-
12MO
75 $110.93 $8,319.75
012 Microsoft Flow - subscription license - 1 flow. Mfg. Part#:
SFK-00001-12MO
11 $553.73 $6,091.03
013 Microsoft Power Automate with attended Robotic Process
Automation Plan – su Mfg. Part#: 1SM-00001-12MO
1 $103.41 $103.41
Task Order No. GAGA-2024-T-0202 Microsoft License Renewal
11
014 Microsoft Project Online Essentials - subscription license (1
month) - 1 us Mfg. Part#: 7HS-00001-12MO
11500 $0.00 $0.00
015 Microsoft Project Online Professional - subscription license –
1 user. Mfg. Part#: 7MA-00001-12MO
125 $71.44 $8,930.00
016 Microsoft Office Project Professional - license & software
assurance - 1 PC Mfg. Part#: H30-00237
35 $53.59 $1,875.65
017 Microsoft Office 365 Domestic Calling Plan – subscription
license (1 month) 100 Mfg. Part#: LM7-00002-12MO
100 $75.00 $7,500.00
018 Microsoft Visio Professional - license & software assurance
Mfg. Part#: D87-01057
35 $58.28 $2,039.80
Total price 1,371,890.65
B.5.1 SPECIAL PROVISIONS RELATED TO CITY ADMINISTRATOR’S ORDER 2022-3
Contractors who provide goods or perform services in person in District of Columbia facilities
or worksites (“On -site Contractors”) shall ensure that each of their employees, agents,
subcontractors, and supervised volunteers comply with City Administrator’ s Order 2022 -3,
Mask Requirements Inside Certain District Government Buildings and Offices, dated April
14, 2022, and all substantially similar mask requirements including any modifications to the
Order, unless and until they are rescinded.
B.6 NONPROFIT FAIR COMPENSATION ACT OF 2020, D.C. CODE § 2-222.04 et seq.
B.6.1 Nonprofit organizations, as defined in the Act, shall include in their rates the indirect costs
incurred in the provision of goods or performance of services under this contract pursuant to
the nonprofit organization's unexpired Negotiated Indirect Cost R ate Agreement (NICRA). If
a nonprofit organization does not have an unexpired NICRA, the nonprofit organization may
elect to instead include in its rates its indirect costs:
1) As calculated using a de minimis rate of 10% of all direct costs under this contract.
2) By negotiating a new percentage indirect cost rate with the awarding agency.
3) As calculated with the same percentage indirect cost rate as the nonprofit organization
negotiated with any District agency within the past 2 years; however, a nonprofit
organization may request to renegotiate indirect cost rates in accordance with 4.5.2 or
4) As calculated with a percentage rate and base amount, determined by a certified public
accountant, as defined in the Act, using the nonprofit organization's audited financial
statements from the immediately preceding fiscal year, pursuant to the OMB Unifor m
Guidance, and certified in writing by the certified public accountant.
B.6.2 If this contract is funded by a federal agency, indirect costs shall be consistent with the
requirements for pass-through entities in 2 C.F.R. § 200.331 or any successor regulations.
B.6.3 The Contractor shall pay its subcontractors, which are nonprofit organizations, the same
indirect cost rates as the nonprofit organization subcontractors would have received as a prime
contractor.