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MURIEL BOWSER
MAYOR
August 27 , 2025
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1 -
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M0006 to Contract No. CW116019 with Immediate Mailing Services,
Inc. (IMS) to exercise option period two in the not-to-exceed amount of $1,196,656.06. The period
of performance is from October 1, 2025, through September 30, 2026.
Under the proposed modification, IMS will continue to provide timely, high volume, high
technology, printing and mailing services for the District of Columbia Access System.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
your staff contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at
(202) 724-8759.
I look forward to the Council’s favorable consideration of this contract modification.
Sincerely,
Muriel Bowser
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Option Year Contract)
(A) Contract Number: CW116019
Modification M0006
Proposed Contractor: Immediate Mailing Services, Inc (IMS)
Contract Amount: Not-to-Exceed (NTE) $1,196,656.06
Term of Contract: October 1, 2025, through September 30, 2026
(Option Year Two)
Type of Contract: Indefinite Delivery Indefinite Quantity with a Firm
Fixed Price Component
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period Amount: NTE $379,731.38
Option Period One Amount: NTE $1,168,486.05
(Council Approval R26-0050)
Option Period Two Amount: NTE $1,196,656.06
Option Period Three Amount: NTE $1,196,656.06
Option Period Four Amount: NTE $1,225,846.07
(C) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
2
The Citywide Clean Hands database certified that IMS is current with its District taxes.
(D) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Department of Health Care Finance Agency Fiscal Officer certified that funding in the amount
of $1,196,656.06 is available to support the contract.
1101 4th Street, SW
Washington, DC 20024
Date of Notice: July 7, 2025 L0014393670Notice Number:
FEIN: **-***3143
Case ID: 18640797
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
IMMEDIATE MAILING SERVICES, INC
245 COMMERCE BLVD
LIVERPOOL NY 13088-4541
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Department of Health Care Finance
xk *
EeOfficeoftheChietFinancialOfficer _——|
MEMORANDUM
TO: NaneyHapemanChiefProcurementOfficerOfficeofContractingandProcurement
THRU: DeliciaV.Moore —_DeeliciaV. MamassoresbyDelicaAssociateChiefFit 7 Date:2025.07.1114:26:27
TamanSopporSerORLE oe
DarrinShaffe tal son Bowes
RacteyFiscalOfficerDEON BOWES bie'nisarndessinoseDepartmentofHealthCareFinance
DATE: 07/11/2025
SUBJECT: CertificationofFundingforDCASPrinting& MailingServices~ImmediateMailingServices,Inc.
TheOfficeoftheChiefFinancialOfficerherebycertifiesthatthesumof$1,196,656.06isincludedintheDistrict'sLocalBudgetandFinancialPlanforFiscalYear2026tofundthecostsassociatedwiththeDepartmentofHealthCareFinance’s(DHCF)contractwithImmediateMailingServices,Inc.,toprovideprintingandmailingservicestotheDistrictofColumbiaAccessSystem(DCAS).ThiscertificationsupportstheImmediateMailingServices,Inc.contractcostsfromOctober1,2025throughSeptember30,2026.ThisrequestreplacesthepreviouslyapprovedfundingcertificationdatedJune12,2025.Thefundallocationisasfollows:
Vendor: Immediate Mailing Services,Inc. ‘Contract#CW116019
FiscalYear2026Funding:10/1/25-09/30/26
|Agency,Fund Account| Program an. Project]Award| SubTask| Allocation Total
HTO_| 4025002 7132001 100202 70155_|200881|2002472| 25.46 44.25% $529,520.30
HTO_|1010001[7132001| 100202| 70155| - - - 14.75%| $176,506.77JAO_| 4020002 7132001 100071 70321 _|400553|2002681| 23.01 13.50% $161,548.57
HTO_|1010001| 7132001| 100202|70155| - : : 13.50%| $161,548.57HTO | 1010001 7132001 100202 70155 - : - 14.00% $167,531.85
FY26IMS,Inc-ParentID-10344 Total| $1,196,656.06
UponapprovaloftheDistrict'sLocalBudgetandFinancialPlanbytheCouncilandtheMayorandcompletionofthethirty-dayCongressionallayover,fundswillbesufficienttopayforfeesandcostsassociatedwiththecontract.Thereisnofiscalimpactassociatedwiththecontract.
Shouldyouhaveanyquestions,pleasecontactmeat(202)442-9079.
4414®St.NW,Suite900South,Washington,D.C.20001(202)442-5988FAX(202)478-1373,
1
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW116019 1 6
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M0006 October 1, 2025 DCAS Printing and Mailing
Services
6. Issued by: Code 7. Administered by (If other than line 6)
OFFICE OF CONTRACTING AND PROCUREMENT
441 4th Street NW, Suite 200N
Washington, DC 20001
DEPARTMENT OF HEALTH CARE FINANCE
Office of the Chief Operating Officer
441 4th Street, N.W. Suite 900 South
Washington, DC 20001
8. Name and Address of Contractor (No. street, city, county, state and zip code)
Mark Vanderpool, President
Immediate Mailing Services, Inc (IMS)
245 Commerce Blvd
Liverpool, NY 13088-4541
Phone: 315-437-4189
mvanderpool@imsdirect.com
9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
X
10A. Modification of Contract/Order No.
Contract No. CW116019
Code
Facility
10B. Dated (See Item 13)
May 28, 2024
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning __________ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications
The changes set forth in Item 14 are made in the contract/order no. in item 10A. X
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type of modification and authority)
E. IMPORTANT: Contractor is not is required to sign this document.
14. Description of Amendment/Modification
Contract No. CW116019 is hereby modified as follows:
A. Pursuant to Section F.2 of the contract, the District hereby exercises option period two for the period of
performance from October 1, 2025 through September 30, 2026 in the not-to-exceed amount of
$1,196,656.06.
B. Attachment A: Option Period Two Price Schedule.
All other terms and conditions remain unchanged
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Latora Davis
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia
(Signature of Contracting Office)
16C. Date Signed
ATTACHMENT A
Price Schedule
Option Year Two
Contract No.: CW116019
Contractor: Immediate Mailing Services, Inc (IMS)
Caption: Printing and Mailing Services
B.4.2 OPTION YEAR TWO – IDIQ CONTRACT
October 1, 2025 through September 30, 2026
B.4.2.1 NOTICES (1-PAGE SIMPLEX (ONE-SIDED) – 25-PAGE DUPLEX (TWO-SIDED))
Contract
Line
Item No.
(CLIN)
Item Description Price Per
Notice
Including
Required
Envelope
Quantity
Minimum
Minimum
Total
Price
(Unit
Price
Minimum
Quantity)
Quantity
Maximum
Maximum
Total Price
(Unit price
Maximum
quantity)
2001 1-Page Simplex
#10 envelope
(Section C.5.3.4.2)
$0.16
1
$0.16
2,000
$320.00
2002 1-Page Duplex
#10 envelope
(Section C.5.3.4.2)
$0.18
1
$0.18
2,000
$360.00
2003 2-Page Duplex
#10 envelope
(Section C.5.3.4.2)
$0.24
1
$0.24
250,000
$60,000.00
2004 3-Page Duplex
#10 envelope
(Section C.5.3.4.2)
$0.27
1
$0.27
200,000
$54,000.00
2005 4-Page Duplex
#10 envelope
(Section C.5.3.4.2)
$0.33
1
$0.33
250,000
$82,500.00
2006
5-Page Duplex
White Paper
#10 envelope
(Section C.5.3.4.2)
$0.37
1
$0.37
200,000
$74,000.00
2007
5-Page Duplex
Colored Paper
#10 envelope
(Section C.5.3.4.2)
$0.47
1
$0.47
1,000
$470.00
2008 6-Page Duplex
#10 envelope
(Section C.5.3.4.2)
$0.45
1
$0.45
500,000
$225,000.00
2009 7-Page Duplex
#10 envelope
(Section C.5.3.4.2)
$0.50
1
$0.50
500,000
$250,000.00
2010
8-Page Duplex
#10 envelope
(Section C.5.3.4.2)
$0.56
1
$0.56
80,000
$44,800.00
2011 9-Page Duplex
6 x 9 envelope
(Section C.5.3.4.3)
$0.62
1
$0.62
50,000
$31,000.00
2012 10-Page Duplex
6 x 9 envelope
(Section C.5.3.4.3)
$0.67
1
$0.67
50000
$33,500.00
2013 11-Page Duplex
6 x 9 envelope
(Section C.5.3.4.3)
$0.72
1
$0.72
20,000
$14,400.00
2014 12-Page Duplex
6 x 9 envelope
(Section C.5.3.4.3)
$0.77
1
$0.77
10,000
$7,700.00
2015 13-Page Duplex
6 x 9 envelope
(Section C.5.3.4.3)
$0.83
1
$0.83
5,000
$4,150.00
2016 14-Page Duplex
6 x 9 envelope
(Section C.5.3.4.3)
$0.88
1
$0.88
40,000
$35,200.00
2017 15-Page Duplex
6 x 9 envelope
(Section C.5.3.4.3)
$0.93
1
$0.93
10,000
$9,300.00
2018 16-Page Duplex
6 x 9 envelope
(Section C.5.3.4.3)
$0.98
1
$0.98
18,000
$17,640.00
2019 17-Page Duplex
9 x 12 envelope
(Section C.5.3.4.4)
$1.03
1
$1.03
2,000
$2,060.00
2020 18-Page Duplex
9 x 12 envelope
(Section C.5.3.4.4)
$1.08
1
$1.08
22,000
$23,760.00
2021 19-Page Duplex
9 x 12 envelope
(Section C.5.3.4.4)
$1.14
1
$1.14
40,000
$45,600.00
2022 20-Page Duplex
9 x 12 envelope
(Section C.5.3.4.4)
$1.19
1
$1.19
2,000
$2,380.00
2023 21-Page Duple
9 x 12 envelope
(Section C.5.3.4.4)
$1.24
1
$1.24
2,000
$2,480.00
2024 22-Page Duplex
9 x 12 envelope
(Section C.5.3.4.4)
$1.29
1
$1.29
2,000
$2,580.00
2025 23-Page Duplex
9 x 12 envelope
(Section C.5.3.4.4)
$1.32
1
$1.32
2,000
$2,640.00
2026
24-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.37
1
$1.37
2,000
$2,740.00
2027 25-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.42
1
$1.42
2,000
$2,840.00
2028 26-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.47
1
$1.47
2,000
$2,940.00
2029 27-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.52
1
$1.52
2,000
$3,040.00
2030 28-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.57
1
$1.57
2,000
$3,140.00
2031 29-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.62
1
$1.62
15,000
$24,300.00
2032 30-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.67
1
$1.67
2,000
$3,340.00
2033 31-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.72
1
$1.72
15,000
$25,800.00
2034 32-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.77
1
$1.77
2,000
$3,540.00
2035 33-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.82
1
$1.82
2,000
$3,640.00
2036 34-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.87
1
$1.87
2,000
$3,740.00
2037 35-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.92
1
$1.92
2,000
$3,840.00
2038 36-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$1.97
1
$1.97
2,000
$3,940.00
2039 37-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$2.02
1
$2.02
2,000
$4,040.00
2040 38-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$2.07
1
$2.07
10,000
$20,700.00
2041 39-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$2.12
1
$2.12
2,000
$4,240.00
2042 40-Page Duplex
9x12 envelope
(Section C.5.3.4.4)
$2.17
1
$2.17
2,000
$4,340.00
Option Year Two Grand Total for B.4.3.1 $48.31 2,328,000 $1,146,000.00
B.4.2.2 PRICE SCHEDULE - IDIQ – ADDITIONAL ENVELOPES
Contract
Line
Item No.
(CLIN)
Item Description
Price Per
Envelope
Quantit
y
Minimu
m
Minimum
Total Price
(Unit price
minimum
quantity)
Quantity
Maximu
m
Maximum
Total Price
(Unit price
Maximum
quantity)
2043 #9 Business Reply
Envelope
(Section C.5.3.4.5)
$0.04
1
$0.04
140,000
$5,600.00
2044 #10 Envelope
(Section C.5.4.2) $0.038 1 $0.038 2,000 $76.00
2045 6 X 9 Envelope
(Section C.5.3.4.3)
$0.08
1
$0.08
200,000
$16,000.00
2046 9 x 12 Envelope
(Section C.5.3.4.4)
$0.27
1
$0.27
100,000
$27,000.00
2047 #9 Business Reply
Envelope Colored
(Section C.5.3.4.5)
$0.17
1
$0.17
2,000
$340.00
2048
#10 Envelope
Colored
(Section C.5.3.4.2)
$0.17
1
$0.17
2,000
$340.00
2049 6 X 9 Envelope
Colored
(Section C.5.3.4.3)
$0.27
1
$0.27
2,000
$540.00
2050 9 x 12 Envelope
Colored
(Section C.5.3.4.4)
$0.38
1
$0.38
2,000
$760.00
Option Year Two Grand Total for B.4.3.2 $1.418 450,000 $50,656.00
B.4.2.3 PRICE SCHEDULE – FIRM FIXED PRICE
Contract
Line
Item No.
(CLIN)
Item Description
Total Price
2051 Per page price for each two-sided notice containing a total of
26-50-Page Duplex (Section C.5.3.6)
$0.06
2052 Start-up/Implementation (Section C.5.2) No Charge
2053 Light Green Stripe on Specific Letter Types (C.5.5) No Charge
Option Year Two Grand Total for B.4.3.3 $0.06
Option Year Two Grand Total for B.4.3.1, B.4.3.2 and B.4.3.3 $1,196,656.06