Proposed Contract with Sharp Electronics Corporation to Contract No. GAGA-2021-T-0040

MURIEL BOWSER
MAYOR
September 9, 2025
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code§
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. 07 to Contract No. GAGA-2021-T-0040 with Sharp Electronics
Corporation to exercise option year four in the amount of $2,168,284.20. The period of
performance is from October 1, 2025, through September 30, 2026.
Under the proposed modification, Sharp Electronics Corporation will lease copiers to District of
Columbia Public Schools ("DCPS") and provide maintenance, supplies, and support services to
ensure effective performance of operations.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
your staff contact La Veta Hilton, Deputy Chief Procurement Officer, DCPS, at (202) 442-5136.
I look forward to the Council's favorable consideration of this contract modification.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
District of Columbia Public Schools

Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended,
D.C. Official Code § 2-352.02(c-3), the following contract summary is provided:

COUNCIL CONTRACT SUMMARY
(Single Modification over $1 million)

(A) Contract Number: GAGA-2021-T-0040
Proposed Contractor: Sharp Electronics Corporation (“the
Contractor”)
Contract Amount: Estimated $2,168,284.20
Term of Contract: October 1, 2025, through September 30, 2026
Type of Contract: Requirements Contract
Source Selection Method: Cooperative Purchasing

(B) For a contract containing option periods, the contract amount for the base period
and for each option period. If the contract amount for one or more of the option
periods differs from the amount for the base period, provide an explanation of the
reason for the difference:

• The Base Year price $2,157,449.80 (CA24-0350 Council Deemed Approved)
• The Option Year One price was the same as the Base Year price $2,157,449.80
(CA24-0661 Council Deemed Approved)
• The Option Year Two price increased by $8,800.00 to $2,166,249.80 (CA25-0362
Council Deemed Approved)
• The Option Year Three price increased by $8,800.00 to $2,166,249.80 (CA25-0974
Council Deemed Approved).
• The Option Four price increased by $10,834.40 to $2,168,284.20. The increase
reflects the change to CLIN 4011 to a fixed price of 24,500.00. CLIN 4011 originally
had an estimated price of $13,665.60. The increased amounts reflect the difference
between the original estimated price and the new fixed price for CLIN 4011.

(C) The goods or services to be provided, the methods of delivering goods or services,
and any significant program changes reflected in the proposed Contract:

GAGA-2021-T-0040
Council Summary

2

The Contractor shall provide copiers leasing, maintenance services including
management, supervision, labor, materials, supplies, and related support necessary to
ensure effective performance of operations, maintenance and repair services (the
“Services”) at DCPS Public Schools, and Central Offices, located at various locations
throughout the Washington, DC, and 1200 First Street NE Washington, DC 20002 (the
“Project”).

(D) The selection process, including the number of offerors, the evaluation criteria, and
the evaluation results, including price, technical or quality, and past performance
components:

This Task Order has been awarded as a Cooperative Purchase against the Sourcewell
Contract Number 030321-SEC, in accordance with the Code of the District of Columbia,
§ 2–354.11, Cooperative purchasing.

(E) A description of any bid protest related to the award of the Contract, including
whether the protest was resolved through litigation, withdrawal of the protest by the
protestor, or voluntary corrective action by the district. Include the identity of the
protestor, the grounds alleged in the protest, and any deficiencies identified by the
district as a result of the protest:

There were no protests related to the award of the contract.

(F) The background and qualifications of the proposed contractor, including its
organization, financial stability, personnel, and performance on past or current
government or private sector contracts with requirements similar to those of the
proposed contract:

The Sharp Electronics Corporation previously supplied equipment and the same services
related to copiers lease, maintenance, supplies, and support services to DCPS. Based on
past performance with the agency the contractor has the necessary organization,
experience, accounting and operational controls, technical skills, ability to obtain, and a
satisfactory record of integrity and business ethics.

(G) A summary of the subcontracting plan required under section 2346 of the Small,
Local, and Disadvantaged Business Enterprise Development and Assistance Act of
2005, as amended, D.C. Official Code § 2-218.01 et seq. (“Act”), including a
certification that the subcontracting plan meets the minimum requirements of the
Act and the dollar volume of the portion of the Contract to be subcontracted,
expressed both in total dollars and as a percentage of the total contract amount:

The Contractor submitted a preliminary subcontracting plan indicating its intent to
subcontract at least 35% of the work to small business enterprises, in accordance with
D.C. Official Code § 2-218.46(b)(1)(A). The Contractor’s subcontracting plan meets the
GAGA-2021-T-0040
Council Summary

3

minimum requirements of the Act. Sharp Electronics Corporation has implemented and
submitted subcontracting agreement with:

Document Systems, Inc.
1220 12th St SE
Suite 120,
Washington, DC 20003
(202) 719-9250
jlimerick@docsysinc.com.

(H) Performance standards and the expected outcome of the proposed contract:

Sharp Electronics Corporations performance is expected to work closely with DCPS
Warehouse & Logistical Operations. The expected outcome of the proposed contract is
for Sharp Electronics Corporations to provide the District of Columbia Public Schools
with copiers lease, maintenance, supplies, and support services in compliance with the
District’s contractual terms and Standard Contract Provisions.

(I) The amount and date of any expenditure of funds by the district pursuant to the
Contract prior to its submission to the Council for approval:

None

(J) A certification that the proposed Contract is within the appropriated budget
authority for the agency for the fiscal year and is consistent with the financial plan
and budget adopted in accordance with D.C. Official Code §§ 47-392.01 and 47-
392.02:

The DCPS agency fiscal officer has certified that the proposed contract is within the
appropriated budget authority for the agency for the fiscal year and is consistent with the
financial plan and budget adopted in accordance with D.C. Official Code §§ 47-392.01
and 47-392.02. A certification of funding is attached dated May 16, 2025.. Option Period
Four is a requirements contract with a fixed price component. The funding certificate
must only meet or exceed the fixed price component of $24,500.00.

(K) A certification that the Contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the district:

The Office of the Attorney General has reviewed and approved the proposed contract for
legal sufficiency. The proposed contractor has no pending legal claims against the
District.

(L) A certification that the Citywide Clean Hands database indicates that the proposed
contractor is current with its District taxes. If the Citywide Clean Hands Database
indicates that the proposed contractor is not current with its District taxes, either (1)
GAGA-2021-T-0040
Council Summary

4

a certification that the contractor has worked out and is current with a payment
schedule approved by the District or (2) a certification that the contractor will be
current with its District taxes after the District recovers any outstanding debt as
provided under D.C. Official Code § 2-353.01(b):

According to the Citywide Clean Hands Database, the contractor is current is current with
its District taxes. The Certificate of Clean Hands, dated May 16, 2025, is attached.

(M) A certification from the proposed contractor that it is current with its federal taxes
or has worked out and is current with a payment schedule approved by the federal
government:

Based on the information provided in the Bidder Offeror Certification form, Sharp
Electronics Corporation has certified that the organization is current with its federal
taxes.

(N) The status of the proposed contractor as a certified local, small, or disadvantaged
business enterprise as defined in the Small, Local, and Disadvantaged Business
Enterprise Development and Assistance Act of 2005, as amended, D.C. Official Code
§ 2-218.01 et seq.:

Sharp Electronics Corporation is not a certified business enterprise.

(O) Other aspects of the proposed Contract that the Chief Procurement Officer
considers significant:

None

(P) A statement indicating whether the proposed contractor is currently debarred from
providing services or goods to the District or federal government, the dates of the
debarment, and the reasons for debarment:

Sharp Electronics Corporation is not on the Federal Excluded Parties List, or the Office
of Contracting and Procurement Excluded Parties List dated April 2, 2025.

(Q) Any determination and findings issues relating to the Contract’s formation,
including any determination and findings made under D.C. Official Code § 2-352.05
(privatization contracts):

Determination and Findings for Contractor Responsibility.
Determination and Findings for Price Reasonableness.
Determination and Findings for Cooperative Purchasing.

(R) Where the Contract and any amendments or modifications, if executed, will be
made available online:
https://dcps.dc.gov/page/doing-business-dcps
GAGA-2021-T-0040
Council Summary

5

(S) Where the original solicitation and any amendments or modifications will be made
available online:
https://dcps.dc.gov/page/doing-business-dcps

ke HFK GovernmentoftheDistrictofColumbia

tm OfficeoftheChiefFinancialOfficer 11014 Street,SWTimm «OfficeofTaxandRevenue ‘Washington,DC20024
DateofNotice:August26,2025 NoticeNumber:0014851542 =
SHARPELECTRONICSCORP FEIN:*#-###8872100PARAGONDR CaseID:18697828MONTVALENI07645-1779
(CERTIFICATEOF CLEAN HANDS
As reportedintheClean Hands system,theabove referencedindividual/entityhas no outstanding
liabilitywith theDistrictof Columbia Officeof Tax and Revenue or theDepartment of Employment
Services.Asof thedateabove,theindividual/entityhas complied with DC Code § 47-2862, therefore
thisCertificateof Clean Hands isissued.
TITLE47.TAXATION,LICENSING,PERMITS,ASSESSMENTS,AND FEESCHAPTER 28 GENERAL LICENSE
SUBCHAPTERII.CLEANHANDSBEFORERECEIVINGA LICENSEOR PERMIT
D.C.CODE §47-2862(2006)§47-2862PROHIBITIONAGAINSTISSUANCEOFLICENSEOR PERMIT

AuthorizedBy MelindaJenkins
BranchChief,Collectionand EnforcementAdministration
Tovalidatethiscertificate,pleasevisitMyTax.DC.gov.OntheMyTaxDChomepage,clickthe“Validate a Certificateof Clean Hands” hyperlink under the Clean Hands section.

11014thStreetSW,SuiteW270,Washington,DC20024/Phone:(202)724-S045/MyTax.DC.gov

Funding Certification

Division of Contracts and Acquisitions
1200 First Street NE, 9th Floor, Washington, DC 20002
(202) 442‐5112/Fax (202) 442‐5634

1. Prepared by: Eunice Stefan, Operational Finance, Core
2. Office/School: OOO
3. FY26 Funding Certification Date(s): 10/1/2025‐9/30 /2026
4. Summary of Proposed Procurement: District‐Wid e Copier Maintenance and service
5. If contract has been awarded:
• Contractor: Sharp Electronics Corporation
• Contract Number: GAGA-2021-T-0040
• RK Number: N/A
• PO Number: N/A
• FY26 Contract Dates: 10/1/2025-9/30/2026

Funding Information:

AGENCY
GA0 if DCPS
GD0 if OSSE
FISCAL
YEAR FUND ACCOUNT PROGRAM COST
CENTER PROJECT AWARD AMOUNT
GA0 FY26 1010001 7132001 400247 40078 0 0 $1,974,772.29

GA0 FY26 1010001 7132001 400003 40078 0 0 $193,511.91
Total $2,168,284.20

.

I hereby certify that the above referenced contract is within the appropriated budget authority for the agency and is consistent
with the financial plan and budget adopted in accordance with DC Official Code §§ 47 ‐392
.01 and 47‐392.02 f
or the District of
Columbia Public Schools for the applicable period of performance. The funding obligation for Fiscal Year 2026 is subject to
Congressional approval.

Name Date
DCPS AFO/Budget Officer

1200 First Street, NE | Washington, DC 20002 | T 202. 442. 5885 | F 202. 442. 5026 | dcps.dc.gov
9/8/25
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General

ATTORNEY GENERAL
BRIAN L. SCHWALB

Commercial Division

REVISED MEMORANDUM

TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs

FROM: Robert Schildkraut
Section Chief
Government Contracts Section

DATE: September 5, 2025

SUBJECT: Approval of Contract Action for DCPS Copiers Leasing and Maintenance
Contract Number: GAGA-2021-T-0040, Option Period Four
Contractor: Sharp Electronics Corporation
Proposed Contract Amount: Estimated $2,168,284.20
___________________________________________________________________________

This is to Certify that this Office has reviewed the above-referenced Contract and that we have
found it to be legally sufficient. If you have any questions in this regard, please do not hesitate to
call me at (202) 724-4018.

______________________________
Robert Schildkraut

GOVERNMENT OF THE DISTRICT OF COLUMBIA
CHANGE ORDER/UNILATERIAL MODIFICATION
Page No. 1 of 1 Page(s)

Block 1: CONTRACT NO:
GAGA-2021-T-0040
Block 2: EFFECTIVE DATE:
October 1, 2022
Block 3: MODIFICATION NO:
01
Block 4: MODIFICATION DATE:
See Block 10
Block 5: ISSUING OFFICE:
OFFICE OF CONTRACTS AND ACQUISITIONS
1200 First Street, NE, 11th Floor, Suite 1137
Washington, DC 20002
(202) 442-5112 – Office
Block 6: IS4-C-00154SUED TO: (Contractor)
Sharp Electronics Corporation
3110 Fairview Park Drive
Suite 1170
Falls Church, Virginia 22042
Office: 703-245-3801
Block 7:
USING AGENCY OR AGENCIES: Office of the Chief Operating
Officer, Warehouse, and Logistical Operations
Block 8:
TITLE: Copiers Lease, Maintenance, Supplies, Services,
and Support Services
Block 9:
ACTION: Change Exercise of Option Economic Price Adjustment Other

Pursuant to the provisions of the contract in Section F.2 entitled “OPTION TO EXTEND THE TERM OF THE
CONTRACT” on page 21, the District hereby exercises the Option Year Two as follow:

1. The District of Columbia Public Schools (DCPS) is exercising the Option Year One (OPY) from October
1, 2022, thru September 30, 2023.
2. The Option Year One is in the amount of Not To Exceed $2,157,449.80.
3. Section H.2—Department of Labor Wage Determination, incorporate Wage Determination Number
2015-4281, Version 24, date June 27, 2022.
4. Section H.8—Way to Work Amendment Act of 2006, LIVING WAGE ACT FACT SHEET, July 2022.
5. Section H.8—Way to Work Amendment Act of 2006, July 2022 Living Wage Notice.
6. The contractor shall reference the subject Task Order Number and issued Purchase Order Number
when submitting invoices for payment.

ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.
Block 10:
9/30/2022 LaVeta Hilton
DATE

CONTRACTING OFFICER SIGNATURE

Case File Contractor PSD Using Agency
DC022 3/97

1. CONTRACT NO/TASK ORDER
GAGA-2021-T-0040
GOVERNMENT OF THE DISTRICT OF COLUMBIA
UNILATERAL MODIFICATION
2. CONTRACT DATE: 3. MODIFICATION NO
October 1, 2021 02
5. CAPTION: Copiers Lease, Maintenance and Supplies Services
6. ISSUED TO: (Contractor) 7. ISSUING OFFICE:
Page No. 1 of 1 Page(s)
4. MODIFICATION DATE:
See Block 12
Sharp Electronics Corporation
3110 Fairview Park Dr. Suite 1170
Falls Church, VA 22042
District of Columbia Public Schools (DCPS)
Office of Contracts and Acquisitions
1200 First Street NE, Suite 9th Floor
Washington, DC 20002
8. PROGRAM OFFICE: Office of the Chief Operating Officer
Pursuant to Section 15 of the Government of the District of Columbia Standard Contract Provisions for use with
District of Columbia Government Supplies and Services contracts dated July 2010, and 27 DCMR, Section 3600, the
contract is modified as follows:
1. In accordance with the provisions of the contract in Section F.2, entitled "OPTION TO EXTEND", the District
hereby exercises the entire option year two period from October 1, 2023 through September 30, 2024 in the
amount of$2,157,499.80.
10. AMOUNT OF MODIFICATION:
CURRENT COMPLETION DATE:
Case File
DC023
Signature
All other terms and conditions of the contract remain unchanged.
$2,157,499.80 CURRENT VALUE OF CONTRACT: ----------
September 30, 2024
Name:
Title:
Contractor
Brenda Allen
Contracting Officer
PSD
$2 157 499.80
9/20/2023
Date
Using Agency
3/97

GOVERNMENT OF THE DISTRICT OF COLUMBIA
BILATERIAL MODIFICATION
Page No. 1 of 1 Page(s)
1. CONTRACT NO:
GAGA-2021-T-0040
2. CONTRACT DATE:
October 1, 2021
3. MODIFICATION NO:
03
4. MODIFICATION DATE:
See Block 12
5. CAPTION: Dedicated Paraprofessional Services
6. ISSUED TO: (Contractor)
Sharp Electronics Corporation
3110 Fairview Park Drive
Suite 1170
Falls Church, Virginia 22042
7. ISSUING OFFICE:
District of Columbia Public Schools (DCPS)
Contracts and Acquisitions Division
1200 First Street, NE, Suite 900
Washington, DC 20002

8. PROGRAM OFFICE: Office of the Chief Operating Officer (OCOO), Warehouse and Logistics.
9. ACTION: Change Exercise of Option Economic Price Adjustment Other

In accordance with Article 15, changes, of the Standard Contract Provisions for use with the District of Columbia Supply
and Services Contracts, dated July 2010 , and the 27 DCMR Section 3601 -2 the subject contract is hereby modified as
follows:

1. Incorporate the below listed items as part of the contract per Sharp Electronics Corporation Quote Number
195852 dated March 29, 2024, in the total amount of $8,800.00:

Line Product Details Price QTY Total
1 PCMF-PEP
PaperCut Advanced Print Enablement
Pack Adding PEP
$8,800.00 1 $8,800.00
2 AMSPlus-1
Sharp advanced software maintenance
and support, first year required Prorated
support for add on to align with current
expiration date: 2/28/2025
Included 2,734 Included
3 MMSPlus-2
Sharp advanced software maintenance
and support, 2 months.
Prorated support for add on to align with
current expiration date: 2/28/2025
Included 2,734 Included
4 PCRemote Installation fee for Print
Deploy Configuration.
Includes 3 clients, up to 5 zones, and 10
print queues.
Included 1 Included

5 2,695 additional monthly color print
allowance
Included 9 Included
GRAND TOTAL $8,800.00

2. This modification increases the amount of the Contract for Option Year Two (OPY Two) from $2,157,449.80 by
$8,800.00 to new amount of $2,166,249.80. Requisition Number RK258434-V3 submitted as funding to support
the increase.

3. The contractor shall reference the subject Contract Number and issued Purchase Order Number when submitting
invoices for payment.

DocuSign Envelope ID: 5C0C9746-BDAE-49EF-AE2D-5D2F6B8214B2
AL
L OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.
10. AMOUNT OF MODIFICATION: $8,800.00 CURRENT VALUE OF CONTRACT: $2,166,249.80
CURRENT COMPLETION DATE: September 30, 2024
11 CONTRACTOR
By: Name:
Signature of Authorized Representative
Title: Date
12. ACCEPTANCE BY THE GOVERNMENT OF THE DISTRICT OF COLUMBIA
Name: LaVeta Hilton
Title: Contracting Officer Date
Signature
Case File Contractor PSD Using Agency
DC023 3/97
USA-SEC-2024-SBS-171526
DocuSign Envelope ID: 5C0C9746-BDAE-49EF-AE2D-5D2F6B8214B2
6/17/2024
Regional Vice President
Kelly Stackpole

JHEnveIUpe1,9UULS4O-DURE-HIER-AEZL-OUZPODOLINDE

aa ae GOVERNMENTOFTHEDISTRICTOFCOLUMBIA
BILATERIALMODIFICATION
Page No. 1 of 1 Page(s)
4.CONTRACT NO: 2,CONTRACT DATE: 3.MODIFICATION NO: 4, MODIFICATION DATE:
GAGA-2021-T-0040 October1,2021. 04 SeeBlock12
5.CAPTION:DedicatedParaprofessionalServices

6,ISSUEDTO:(Contractor) 7.ISSUINGOFFICE:
SharpElectronicsCorporation DistrictofColumbiaPublicSchools(DCPS)
3110FairviewParkDrive ContractsandAcquisitionsDivision
Suite1170 1200FirstStreet,NE,Suite900
FallsChurch,Virginia22042 Washington,DC20002

‘8,PROGRAMOFFICE:OfficeoftheChiefOperatingOfficer(OCOO),WarehouseandLogistics.

9. ACTION: [XChange [X] ExerciseofOption [] EconomicPriceAdjustment [] Other
‘A.InaccordancewithArticle15,changes,oftheStandardContractProvisionsforusewiththeDistrictofColumbiaSupplyandServicesContracts,datedJuly2010,andthe27DCMR Section3601-2thesubjectcontractishereby
modifiedasfollows:
B. PursuanttotheprovisionsofthecontractinSection6entitled“PERIODOFPERFORMANCE,”theDistricthereby
exercisestheOptionYearThreeasfollow:
1. IncorporatethebelowlisteditemsaspartofthecontractperSharpElectronicsCorporationQuoteNumber
195852datedMarch29,2024,inthetotalamountof$8,800.00:

Line ProductDetails Price ary Total
1 PCMF-PEP $8,800.00 1 $8,800.00
PaperCutAdvancedPrintEnablement
PackAddingPEP
2 ‘AMSPlus-1 Included 2,734 IncludedSharpadvancedsoftwaremaintenance
andsupport,firstyearrequiredProrated
supportfor addontoalignwithcurrent
expirationdate:2/28/2025
3 MMSPlus-2 Included 2,734 IncludedSharpadvancedsoftwaremaintenance
andsupport,2months.Proratedsupportforaddontoalignwith
currentexpirationdate:2/28/2025
4 PCRemoteInstallationfeeforPrint Included 1 IncludedDeployConfiguration.
Includes3clients,upto5zones,and10printqueues.
5 2,695additionalmonthlycolorprint Included 9 Includedallowance
‘GRANDTOTAL $8,800.00

2. ThismodificationincreasestheamountoftheContractforOptionYearThree(OPYThree)from$2,157,449.80by
$8,800.00tonewamountof$2,166,249.80.TheFundingCertificatedatedJune3,2024,submittedasfundingto
supporttheincrease.
YoUuSIyHEIVPEIU,DUULY/HO-DUARAVERREZUOLErODOEHOE3.TheDistrictofColumbiaPublicSchools(DCPS)isexercisingtheOptionYearThree(OPY)fromOctober1,2024,thruSeptember30,2025.
4, TheOptionYearThreeIsintheamountofNotToExceed$2,166,249.80.
5.Section21—DepartmentofLaborWageDetermination,incorporateWageDeterminationNumber2015-4281,Version28,dateDecember26,2023,
6, Section26—WaytoWorkAmendmentActof2006,LIVINGWAGEACTFACTSHEET,January2024.
Section26—WaytoWorkAmendmentActof2006,January2024LivingWageNotice.
8.ThecontractorshallreferencethesubjectTaskOrderNumberandissuedPurchaseOrderNumberwhen
submittinginvoicesforpayment.
_
ALLOTHERTERMS AND CONDITIONSOF THECONTRACTREMAINUNCHANGED.

10,AMOUNTOFMODIFICATION: $8,800.00 CURRENTVALUEOFCONTRACT: —_$2,166,249.80
‘CURRENTCOMPLETIONDATE: September30,2024
100 Saned= KellyStackpole 6/17/2024oy:_| kellyStackpole. Name: /
SichetwonotinetbenindRepresentative RegionalVicePresident Date
412,ACCEPTANCEBYTHEGOVERNMENTOFTHEDISTRICTOFCOLUMBIA
; Na LaVetaHilton 4 [EI 20.dy
(Aol tf Title:_ContractingOfficer Date
SignatureCaseFile Contractor PSD UsingAgency0023 3097
USA-SEC-2024-SBS-171668

GOVERNMENT OF THE DISTRICT OF COLUMBIA
BILATERIAL MODIFICATION
Page No. 1 of 1 Page(s)
1. CONTRACT NO:
GAGA-2021-T-0040
2. CONTRACT DATE:
October 1, 2021
3. MODIFICATION NO:
06
4. MODIFICATION DATE:
See Block 12
5. CAPTION: Copiers Lease, Maintenance, and Support Services
6. ISSUED TO: (Contractor)
Sharp Electronics Corporation
3110 Fairview Park Drive
Suite 1170
Falls Church, Virginia 22042
7. ISSUING OFFICE:
District of Columbia Public Schools (DCPS)
Contracts and Acquisitions Division
1200 First Street, NE, Suite 900
Washington, DC 20002

8. PROGRAM OFFICE: Office of the Chief Operating Officer (OCOO), Warehouse and Logistics.
9. ACTION: Change Exercise of Option Economic Price Adjustment Other

In accordance with Article 15 of the District of Columbia Standard Contract Provisions for use with the District of
Columbia Supply and Services Contracts, dated July 2010 and the 27 DCMR- Chapter 3601.2 the subject contract is
hereby modified as follows:

1. This Modification Number 06 increases the amount of the contract for the Option Year Three from
$2,166,449.80, by $17,229.00, to $2,183,678.80 per below:

a. $14,400.00 to cover MMSPlus-7, seven months (the balance of Option Year Three) ACDI advanced
software maintenance and support, CLIN 3011, per contractor proposal dated March 28, 2025.
b. $2,829.00 to cover color copiers overages.

2. Requisition Number RK293526-V2 has been submitted to support this increase.

ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.

10. AMOUNT OF MODIFICATION: $17,229.00 CURRENT VALUE OF CONTRACT: $2,183,678.80
CURRENT COMPLETION DATE: September 30, 2025

11 CONTRACTOR
By: Name:
Signature of Authorized Representative
Title: Date

12. ACCEPTANCE BY THE GOVERNMENT OF THE DISTRICT OF COLUMBIA
Name:
Title: Contracting Officer Date
Signature
Case File Contractor PSD Using Agency
DC023 3/97
Docusign Envelope ID: 4ACAE2A8-0C09-4507-8A62-B84774B9B419
Kelly Stackpole
Regional Vice President
4/9/2025

Certificate Of Completion
Envelope Id: 4ACAE2A8-0C09-4507-8A62-B84774B9B419 Status: Completed
Subject: Complete with Docusign: Bilaterial Mod 06 Papercut.pdf
Source Envelope:
Document Pages: 1 Signatures: 1 Envelope Originator:
Certificate Pages: 1 Initials: 0 Kathleen Aker
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
4725 Entrance Dr Ste J
Attn: Accounts Payable
Charlotte, NC 28273
sbs-car-sales@sharpusa.com
IP Address: 66.57.138.138
Record Tracking
Status: Original
4/9/2025 12:22:30 PM
Holder: Kathleen Aker
sbs-car-sales@sharpusa.com
Location: DocuSign
Signer Events Signature Timestamp
Kelly Stackpole
kelly.stackpole@sharpusa.com
Regional Vice President
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.4.150.151
Sent: 4/9/2025 12:23:42 PM
Viewed: 4/9/2025 1:12:36 PM
Signed: 4/9/2025 1:12:47 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Tom Dawson
tom.dawson@sharpusa.com
Security Level: Email, Account Authentication
(None)
Sent: 4/9/2025 12:23:42 PM
Viewed: 4/9/2025 6:27:10 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/9/2025 12:23:42 PM
Certified Delivered Security Checked 4/9/2025 1:12:36 PM
Signing Complete Security Checked 4/9/2025 1:12:47 PM
Completed Security Checked 4/9/2025 1:12:47 PM
Payment Events Status Timestamps

GOVERNMENT OF THE DISTRICT OF COLUMBIA
BILATERIAL MODIFICATION
Page No. 1 of 1 Page(s)
1. CONTRACT NO:
GAGA-2021-T-0040
2. CONTRACT DATE:
October 1, 2021
3. MODIFICATION NO:
07
4. MODIFICATION DATE:
See Block 12
5. CAPTION: Copiers Lease, Maintenance, Supplies, and Support
6. ISSUED TO: (Contractor)
Sharp Electronics Corporation
3110 Fairview Park Drive
Suite 1170
Falls Church, Virginia 22042
7. ISSUING OFFICE:
District of Columbia Public Schools (DCPS)
Contracts and Acquisitions Division
1200 First Street, NE, Suite 900
Washington, DC 20002

8. PROGRAM OFFICE: Office of Operations (OoO), Warehouse and Logistics.
9. ACTION: Change Exercise of Option Economic Price Adjustment Other

A. In accordance with Article 15, changes, of the Standard Contract Provisions for use with the District of Columbia Supply
and Services Contracts, dated July 2010, and the 27 DCMR Section 3601-2, and Pursuant to the provisions of the contract
in Section 6 entitled “PERIOD OF PERFORMANCE,” the District hereby exercises the Option Year Four as follows:

1. CLIN 4011 for AMSPlus-3 ACDI Advanced Software Maintenance and Support is changed from a fixed unit price with
indefinite quantity structure, to a fixed price structure for Option Year 4, per Sharp Electronics Corporation Price
Quote dated April 14, 2025, as follows:

DELETE:

3.5 OPTION YEAR FOUR – October 01, 2025 – September 30, 2026
Contract Line
Item No.
(CLIN)
Item Description
(Sourcewell Pages)
QTY Unit
Price
Price Per
Month
No of
Impressions
Per Month
Allowed
Unit
Overage
Amount
Total Annual
Price
4011 AMSPlus-3
ACDI advanced
software
maintenance and
support

438

$2.60

$1,138.80

$13,665.60

REPLACE

Incorporate the items listed below as part of the contract per Sharp Electronics Corporation Price Quote dated April
14, 2025, in the total amount of $24,500.00:

3.5 OPTION YEAR FOUR – October 01, 2025 – September 30, 2026
Line Product Details Price QTY Total
4011 AMSPlus-1 ACDI Advanced Software
Maintenance and Support
$24,500.00 1 $24,500.00
GRAND TOTAL $24,500.00
2. The District of Columbia Public Schools (DCPS) is exercising the Option Year Four (OPY) from October 1, 2025, through
September 30, 2026.
3. Option Year Four is has a new estimated amount of $2,168,284.29, to reflect the change in price for CLIN 4011, from
the original estimated quantity to the fixed price.
4. This is now a requirements contract with a fixed price component, which means the minimum contract amount is
$24,500.00, with no maximum.
Docusign Envelope ID: 6C0A6720-4BBD-431D-9E5B-0E818FF885C7
5. The funding certification must meet or exceed the minimum amount of $24,500.00. The contractor shall reference the
subject Task Order Number and issued Purchase Order Number when submitting invoices for payment.

ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.

10. AMOUNT OF MODIFICATION: $10,834.40 CURRENT VALUE OF CONTRACT: Estimated $2,168,284.20
CURRENT COMPLETION DATE: September 30, 2026

11 CONTRACTOR
By: Name:
Signature of Authorized Representative
Title: Date

12. ACCEPTANCE BY THE GOVERNMENT OF THE DISTRICT OF COLUMBIA
Name:
Title: Contracting Officer Date
Signature
Case File Contractor PSD Using Agency
DC023 3/97
Docusign Envelope ID: 6C0A6720-4BBD-431D-9E5B-0E818FF885C7
Kelly Stackpole 6/17/2025
Regional Vice President
See section 3.1
LaVeta Hilton
12/30/2021

GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
TASK ORDER NUMBER
GAGA-2021-T-0040
1) SERVICES/SUPPLIES REQUIRED:
The Districtof Columbia Public Schools (DCPS), Office of the Chief Operating Officer,Warehouse &
LogisticalOperations Unit has a need to procure “CopiersLease, Supplies, and Maintenance
Services’.DCPSwlutlizeBSGBENGBORSHSEMIGIDEGEURDESSNtosatstytheanove.mentioned need as outlinedin thistask order, Attachment J.12,Attachment J.13,and Attachment
HH

1.1ThisTaskOrderisissuedagainsttheSourcewellContractNumber030321-SEC,Effective
04/19/2021-04/19/2025,incorporatedSection41,asattachment12.
1.2ThisTaskOrderwillbesubjecttotheContractor'scompliancewithallDistrictofColumbiaLawsandRegulationsincludingbutnotlimitedtoconcerningtheContractor'sAffirmativeActionPlan,
FirstSourceEmploymentAgreement,andcompliancewithDistrictofColumbiaTaxlaws(OfficeofTaxandRevenueandtheDepartmentofEmploymentServices).
1.3TheContractorshallprovidetheDistrictofColumbiaPublicSchools(DCPS), oftheDeputyChancellorwithaBase-Periodlease/maintenanceserviceforcopierswithmultifunctionaldeviceswithfour(4)oneyear-options,exercisedsolelyatDCPSdiscretion,andtermsforthequantityandcopiermodelspursuanttotheSHARPElectronicsCorporation’sCooperative
‘AgreementSourcewellContractNumber030321-SEC.

1.4 With thisTask Order DCPS iscontemplatingto refreshitsfleetsofstandaloneMulti-FunctionDevices
(MFDs) and productiondevices.The Districtisseekingan all-inclusivecontractto includeall
‘equipment,consumables,maintenance&service,allrelatedsupportserreporting.

s,andtrainingand
2) CONTRACTTYPEANDSCHEDULE:
ThisisaRequirementsTaskOrderwithFixedUnitPrices.
2.1TheDistrictwillpurchaseitsrequirementsofthegoodsorservicesincludedhereinfromtheContractor.Theestimatedquantitiesstatedhereinreflectthebestestimatesavailable.Theestimateshallnotbeconstruedasarepresentationthattheestimatedquantitywillberequiredorordered,orthatconditionsaffectingrequirementswillbestable.Theestimatedquantities
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
shallnotbeconstruedtolimitthequantitieswhichmaybeorderedfromtheContractorbythe
DistrictortorelievetheContractorofitsobligationtofillallsuchorders.

2.2DeliveryorperformanceshallbemadeonlyasauthorizedinaccordancewiththeOrdering
Clause,inSection30.TheDistrictmayissueordersrequiringdeliverytomultipledestinationsor
performanceatmultiplelocations.iftheDistricturgentlyrequiresdeliverybeforetheearliest
datethatdeliverymaybespecifiedunderthiscontract,andiftheContractorshallnotacceptan
orderprovidingfortheaccelerateddelivery,the Districtmayacquiretheurgentlyrequired
goodsorservicesfromanothersource.

2.3Inadditiontoestimatedquantitiessetforthinsection3,thereisnolimitonthenumberof
ordersthatmaybeissued.TheDistrictmayissueordersrequiringdeliverytomultiple
destinationsorperformanceatmultiplelocations.
2.4 Any order issuedduring the effectiveperiodof thiscontract/taskorder and not completed
withinthat period shallbe completed by the Contractorwithinthe time specifiedinthe task
order. The taskorder shallgovern the Contractor'sand District'srightsand obligationswith
respecttothatordertothesameextentasiftheorderwerecompletedduringthecontract's
effectiveperiod,provided thatthe Contractorshallnot be requiredto make any deliveries
underthis contractafterSeptember 30, 2022,-baseyear,or-thelastexecuted Option Year Period
of the contract/TaskOrder.
2.5PriceincludesunlimitedB&Wimpressions,10,000colorimpressions,consumables,(excluding
paperandstaples),maintenance,repairservices,parts& labor,andtraining.Includes30moves
peryearcumulativelyamongallMFDsandDesktopPrinters.
2.6ThisTaskOrder/ContractincorporatestheLetterContractexecutedSeptember30,2021.
2.7ThetermofthisdefinitizedTaskOrder/ContractisfromOctober01,2021,thruSeptember30,
2022,baseyearwithfouroptionyearperiods.
2.8ThetermoftheLetterContractisfromOctober01,2021,forsixty(60)days.
2.9ThetotalamountofthisdefinitizedcontractisNottoExceed$2,157,449.80fortheBaseYear
andNottoExceed$10,787,249.00forthelifeofthecontract.
2.10 ThetotalamountoftheLetterContractis$385,098.00.
2ad TheremainingamountofthisdefinitizedContractis
2.11.1BaseYear:NottoExceed$2,157,449.80,and
2.11.2LifeoftheContract:NottoExceed$10,787,249.00.
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
THISPAGEINTENTIONALLYLEFTBLANK.
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
3) PRICESCHEDULE~REQUIREMENTS
3a BASEPERIOD:October01,2021-September30,2022
Lease,Maintenance,Supplies,Repair,Services,andRelatedSupport

Contract| ItemDescription Estima| Unit| Estimated Noof Unit Total
Lineitem| (SourcewellPages) ted| Price Priceper Impressions| Overage| Estimated
No. ty Month PerMonth| Amount| AnnualPrice
(cun) Allowed
0001 LowVolumeSHARPMX-(M4071NCopier, UnlimitedBaW| $0.00includingSuppliesand 60| $128.00| $7,680.00 $92,160.00
Maintenance
(0002 MediumVolumeSHARP.MX-M7570Copier, UnlimitedB&W| $0.00includingSuppliesand| 203| $229.00| $46,487.00 $557,844.00
Maintenance
(0003 HighVolumeSHARPMIX-M9OSNCopier,including, $291.00 UnlimitedBW | $0.00Suppliesand 170 $49,470.00 $593,640.00
Maintenance
‘0004 LowVolumeSHARPMX- UnlimitedB/W
5071Copier,including Color: $0.00SuppliesandB/W 1 | $201.00| $201.00| 10,000pg $2,412.00
Maintenance.Color colorat06
billedat.06cpe
(0005 MediumVolumeSHARP Unlimited
MX-M6580Copier Baw $0.00
(Color),including
SuppliesandB/W 3 | $224.00| $672.00 $8,064.00
Maintenance.Color
billed@ .06epe
0006 “MediumSHARPMX- Unlimited
M7081Copier,including Baw $0.00
Suppliesand6/W 1 | $284.00| $284.00 $3,408.00
Maintenance.Colorbilled@.06cpe
(0007 BlackandWhite&Color $70,000.00 $0.06| $840,000.00
Base10,000pgService color
(0008 FujitsuFI7900Scanner 3 | $360.40| $1,081.20 $12,945.40
(0008 3yearScanCare-Fujitsu
PostWarranty 3_| $188.00| _ $564.00 $6,768.00
(0010 PCMFE-Sharp-200PaperCutMFOEmb,
Sharp,EduGov,200-499,| _438_|$5.05| $2,211.90 $26,542.80
0012 ‘AMSPlus-3
438_| $260| $1,138.80 $13,665.60.
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices

‘ACDIadvancedsoftwaremaintenanceandsupport
‘012 PCRemote-emb-100
RemoteInstallationfee
perembedded,100-499licenseor
NSP $0.00

0013 PCRemote-AdvServer
AdvancedremoteinstallationfeeperserverwithPaperCutsoftware
Includesconfigurationof
MobilityPrint,OCR,Fax
Connectors,MiniPrintRoom(1room/2
products),andPrint
NSP. $0.00

0014 ceySeremardRealiU5B-BS/2interface NSP $0.00

0015
Ifadditionalsoftwareor
servicesareneededduetochangesinDCPSnetworkbeyondourInitialscope,coterminousadjustmentstoPaperCutpricingcanbemadeto
coveranyexpenses.
$0.00

TotalNottoExceed $179,789.90 $2,157,449.80
NSP: NotSeparatelyPriced
**TobeactivatedasneededbyDCPSandatt
OPTIONYEARONE~October01,
heDCPSdiscretiononly.
2022-September30,2023

ContractLineitem,
No.
(CLIN)
ItemDescription Estima
(SourcewellPages) ted
Qty
UnitPrice EstimatedPriceper
Month
NoofImpressions
PerMonthAllowed
UnitOverage
Amount
TotalEstimatedAnnualPrice

1001 LowVolumeSHARPMX-
M4071NCopier,includingSuppliesand 60Maintenance $128.00 $7,680.00
UnlimitedB&W
$92,160.00

1002
‘MediumVolumeSHARPMX-M7570Copier,includingSuppliesand 203Maintenance $229.00
$46,487.00
UnlimitedB&W
$557,844.00

GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices

1003 HighVolumeSHARPMX-MS05NCopier,including,
Suppliesand
Maintenance
170 $291.00
$49,470.00
UnlimitedB&W $0.00 $593,640.00

1004 LowVolumeSHARPMX-5071Copier,includingSuppliesand8/WMaintenance.Colorbilledat.06epe
$201.00 $201.00
Unlimited8/WColor
10,000pg
colorat06
$0.00 $2,412.00

MediumVolumeSHARPMX-M6580Copier(Colon,includingSuppliesandB/WMaintenance.Colorbilled@ .06epe
$224.00 $672.00,
UnlimitedBaw $0.00
$8,064.00

1006 ‘MediumSHARPMX-(M7081Copier,including
Suppliesand /WMaintenance.Color
billed@.06cpe
$284.00 $284.00
UnlimitedBaw $0.00 $3,408.00

1007 BlackandWhite&Color
Base10,000pgService
‘$70,000.00 $0.06
color
‘$840,000.00

1008 FujitsuFI7900Scanner $360.40, $1,081.20 $12,945.40

1009) 3ByearScanCare-Fujitsu
PostWarranty $188.00, $564.00 $6,768.00
1010 PCMFE-Sharp-200
PaperCutMFDEmb,Sharp,EduGov,200-499,438 $5.05 $2,211.90 $26,542.80
1011 ‘AMSPlus-3ACDIadvancedsoftware
maintenanceandsupport 438 $2.60 $1,138.80 $13,665.60

1012 PCRemote-emb-100RemateInstallationfee
perembedded,100-499
licenseor
NSP $0.00

1013 PCRemote-AdvServer‘Advancedremoteinstallationfeeper
serverwithPaperCut
softwareIncludesconfiguration
‘ofMobilityPrint,OCR,FaxConnectors,MiniPrintRoom(1room/2products),andPrint
NSP. $0.00

1014
KeySwnoeCarReaderUSB-AS/2Interface NSP
$0.00

GAGA-2021-1-0040-CopiersLease,SuppliesandMaintenanceServices

1015

IfadditionalsoftwareorservicesareneededduetochangesinDCPS
networkbeyondourinitialscope,coterminous
adjustmentstoPaperCutpricingcanbemadetocoveranyexpenses.
$0.00

TotalNottoExceed $179,789.90 ‘$2,157,449.80
NSP: NotSeparatelyPriced(NSP).
**TobeactivatedasneededbyDCPSandattheDCPSdiscretiononly.
OPTIONYEARTWO —October01,2023~September30,2024

ContractLineitemNo.(cun)
ItemDescription Estima(SourcewellPages) ted
aty
UnitPrice EstimatedPriceper‘Month
Noof
ImpressionsPerMonthAllowed
UnitOverageAmount
TotalEstimatedAnnualPrice

2001 LowVolumeSHARPMX-
M4071NCopier,includingSuppliesand 60Maintenance $128.00 $7,680.00UnlimitedB&W $0.00
$92,160.00

2002 ‘MediumVolumeSHARP
MX-M7570Copier,includingSuppliesand | 203,Maintenance $229.00 $46,487.00UnlimitedB&W
$557,844.00

2003 HighVolumeSHARPMX-MS0SNCopier,including‘Suppliesand 170Maintenance
$291.00
$49,470.00UnlimitedB&W $0.00 $593,640.00

2004 LowVolumeSHARPMX-
5071Copier,includingSuppliesandB/W 1Maintenance.Colorbilledat.06cpc
$201.00 $201.00
Unlimited
B/WColor
10,000pg
colorat
06
$0.00
$2,412.00

2005
‘MediumVolumeSHARPMX-M16580Copier
(Color),including
SuppliesandB/W. 3Maintenance.Colorbilled@ .06cpe $224.00
$672.00
UnlimitedBaw
$8,064.00

GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices

2006 MediumSHARPMX-
M7081Copier,includingSuppliesand 8/W 1
Maintenance.Colorbilled@.06cpc
$284.00 $284.00
UnlimitedBaw $0.00
$3,408.00

72007 BlackandWhite&ColorBase10,000pgService ‘$70,000.00 $0.06color $840,000.00

2008 FujitsuF17900Scanner 3 $360.40 $1,081.20 $12,945.40

2009 3ByearScanCare-FujitsuPostWarranty 3 $188.00 $564.00, $6,768.00
2010 PCMFE-Sharp-200PaperCutMFDEmb,Sharp,EduGov,200-499,| _438 $5.05 $2,211.90 $26,542.80
2011 ‘AMSPlus-3ACDIadvancedsoftware
maintenanceand 438support $2.60 $1,138.80 $13,665.60

2012 PCRemote-emb-100RemoteInstallationfee
perembedded,100-499licenseor
NSP. $0.00

2013 PCRemote-AdvServerAdvancedremoteinstallationfeeper
serverwithPaperCutsoftwareIncludesconfigurationofMobilityPrint,OCR,FaxConnectors,MiniPrint
Room(1room/2products),andPrint
NSP $0.00

2018 aeeee
NSP $0.00

2015 IfadditionalsoftwareorservicesareneededduetochangesinDCPSnetworkbeyondour
initialscope,coterminousadjustmentstoPaperCutpricingcanbemadetocoveranyexpenses. $0.00

TotalNottoExceed $179,789.90 $2,157,449.80

NSP: NotSeparatelyPriced.
**TobeactivatedasneededbyDCPSandattheDCPSdiscretiononly.

GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
34 OPTIONYEARTHREE~October01,2024-September30,2025

ContractLineItem,No.
(Cun)
ItemDescription{SourcewellPages) Estimat
edQty
UnitPrice EstimatedPriceper
Month
NoofImpressions
PerMonthAllowed
Unit
OverageAmount
TotalEstimatedAnnualPrice

3001 LowVolumeSHARPMXM4071NCopier,includingSuppliesand
Maintenance $128.00$7,680.00
UnlimitedB&W $0.00
{$92,160.00

3002 MediumVolumeSHARP
MX-M7570Copier,includingSuppliesandMaintenance 203 $229.00‘$46,487.00
UnlimitedB&W $0.00
$557,844.00

3003 HighVolumeSHARPMX-
M905NCopier,includingSuppliesandMaintenance 170 $291.00
$49,470.00UnlimitedBaW $0.00
$593,640.00

3008 LowVolumeSHARPMX-5071Copier,including
‘SuppliesandB/W
Maintenance.Colorbilledat.06epe
$201.00 $201.00
Unlimited
B/WColor
10,000pgcolorat06
$0.00
$2,412.00

3005 MediumVolumeSHARPMX-M6580Copier
(Colon,includingSuppliesandB/WMaintenance.Colorbilled@ .06cpe
$224.00 $672.00
UnlimitedBaw $0.00
$8,064.00

3006 MediumSHARPMX-[M7081Copier,includingSuppliesand6/WMaintenance.Colorbilled@.06epe
$284.00 $284.00
UnlimitedBaw $0.00 $3,408.00

3007 BlackandWhite&ColorBase10,000pgService ‘$70,000.00 $0.06color $840,000.00

3008 FujitsuFI7900Scanner $360.40$1,081.20 $12,945.40
3009 ‘yearScanCare-FujitsuPostWarranty $188.00 $564.00 $6,768.00
3010 PCMFE-Sharp-200PaperCutMFDEmb,
Sharp,EduGov,200-499,438 $5.05 $2,211.90 $26,542.80
3011 ‘AMSPlus-3)ACDIadvancedsoftwaremaintenanceand
support 438 $2.60 $1,138.80 $13,665.60

3012 PCRemote-emb-100 NSP. $0.00
10

GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices

RemoteInstallationfee
perembedded,100-499licenseor
3013 PCRemote-AdvServer NSP $0.00‘AdvancedremoteinstallationfeeperserverwithPaperCutsoftwareIncludesconfiguration‘ofMobilityPrint,OCR,FaxConnectors,MiniPrintRoom(1room/2
products),andPrint

3018 ‘KeySwipeCardReader NSP $0.00USB-25/2Interface3015 additionalsoftwareor * $0.00servicesareneededduetochangesinDCPSnetworkbeyondour
initialscope,coterminousadjustmentstoPaperCut
pricingcanbemadetocoveranyexpenses.
TotalNottoExceed $179,789.90 $2,157,449.80
NSP: NotSeparatelyPriced.
**TobeactivatedasneededbyDCPSandattheDCPSdiscretiononly.

35 OPTIONYEARFOUR-October01,2025-September30,2026
Contract| itemDescription Estimat| Unit| Estimated Noof Unit| TotalEstimatedLineitem| (SourcewellPages) edaty| Price| Priceper| impressions| Overage| AnnualPriceNo. Month PerMonth|Amount(cu) Allowed4001 TowVolumeSHARPMX-MAO7NCopier,including UnlimitedBaw| $0.00Suppliesand 60| $128.00| $7,680.00 $92,160.00Maintenance4002 MediumVolumeSHARPMX-M7570Copier, UnlimitedBaw| $0.00includingSuppliesand 203| $229.00) $46,487.00 $557,844.00Maintenance4003 HighVolumeSHARPMX-MSOSNCopier,including $291.00 UnlimitedBaw| $0.00
a
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices

Suppliesand 370 $49,470.00 $593,640.00Maintenance
4008 LowVolumeSHARPMX- Unlimited5071Copier,including B/WColor| $0.00SuppliesandB/W 1 | s20100|$201.00 10,000pg $2,412.00Maintenance.Colorbilled coloratat.06cpe 06
4005 MediumVolumeSHARP UnlimitedMX-M6580Copier Baw $0.00{Color},includingSupplies
andB/WMaintenance. 3 | $224.00}$672.00 $8,064.00Colorbilled@ .06cpe
‘4006 MediumSHARPMX- UnlimitedM7081Copier,including Baw $0.00Suppliesand 8/W 1 | $284.00]$284.00 $3,408.00Maintenance.Colorbilled
@.06cpe

“4007 BlackandWhite&Color ‘$70,000.00 $0.06| $840,000.00Base10,000pgService color
“4008 FujitsuF17900Scanner 3 | $360.40]$1,081.20 $12,945.40
“4009 3yearScanCare-FujitsuPostWarranty 3_| $188.00| _ $564.00 $6,768.00
4010 PCMFE-Sharp-200PaperCutMFDEmb,Sharp,EduGov,200-499,| 438_| $5.05| $2,211.90 $26,542.80
‘4011 ‘AMSPlus-3
ACDIadvancedsoftwaremaintenanceandsupport |_438_|$260| $1,138.80 $13,665.60
‘4012 PCRemote-emb-100 NSP. ‘$0.00RemoteInstallationfee
perembedded,100-499licenseor
4013 PCRemote-AdvServer NSP $0.00AdvancedremoteinstallationfeeperserverwithPaperCutsoftwareIncludesconfigurationofMobilityPrint,OCR,FaxConnectors,MiniPrintRoom(2room/2products),andPrint

4014 KeySmnpeCardReader NSP. $0.00USB-PS/2Interface
4015 ifadditionalsoftwareor * $0.00servicesareneededdue
tochangesinDCPS
12
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices

networkbeyondourinitialscope,coterminousadjustmentstoPaperCutpricingcanbemadetocoveranyexpenses
TotalNottoExceed $179,789.90 $2,157,449.80

NSP: NotSeparatelyPriced.
**TobeactivatedasneededbyDCPSandattheDCPSdiscretiononly.
Section3.6 ContractGrandTotal

Number_| PeriodofPerformance(POP) atedPrice
o1 TotalBasePeriod $2,157,449.80
02 TotalOptionYearOne $2,157,449.80
03 TotalOptionYearTwo $2,157,449.80
04 TotalOptionYearThree $2,157,449.80
0s TotalOptionYearFour $2,157,449.80
06 GRANDTOTAL- NOTTOEXCEED $10,787,249.00
3.7 TheContractorisrequiredtosubcontract35%ofthisTaskOrderasrequiredbyLaw.Pleaseuse
thislinkforfulldetail:https://dslbd.dc.gov/page/general-information-about-agency-
subcontracting-requirement-waiver-requests.
3.8 SubcontractingPlanformisavailableathttp://ocp.de.gov,underQuickLinksclickon
“RequiredSolicitationDocuments”
4) DateofOrder
DCPSanticipatesexecutingaPurchaseOrder(PO)fortheBaseYearintheamountofNotto
Exceed$2,157,449.80pertheContractorProposaldatedJuly09,2021,coveringOctober01,
2021,thruSeptember30,2022,
3B

7
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
5) Contract
ThisTaskorderisissuedagainsttheSourcewellContractNumber030321-SECandthetechnicalandpriceproposaldatedJuly09,2021,whichisincorporatedaspartofthisTaskOrder.
6) PERIODOFPERFORMANCE:
6.1 TheperiodofperformanceshallbefromOctober1,2021,thruSeptember30,2022,fortheBaseyearwithFour(4)OptionYearPeriodstobeexercisedatthediscretionoftheDCPSonly.
6.2TheDistrictmayextendthetermofthiscontractfora periodofFour(4)one-yearoptionperiods,orsuccessivefractionsthereof,bywrittennoticetotheContractorbeforetheexpirationofthecontract;iftheDistrictwillgivetheContractora preliminarywrittennoticeofitsintenttoextendatleastthirty(30)daysbeforethecontractexpires.ThepreliminarynoticedoesnotcommittheDistricttoanextension.Theexerciseofthisoptionissubjecttotheavailabilityoffundsatthetimeoftheexerciseofthisoption.TheContractormaywaivethethirty(30)daypreliminarynoticerequirementbyprovidingawrittenwaivertotheContractingOfficerpriortoexpirationofthecontract.
6.3IftheDistrictexercisesthisoption,theextendedcontractshallbeconsideredtoincludethisoptionprovisionandwillbepursuanttotheSharpElectronicsCorporation'sCooperativeAgreementSourcewellContractNo.030321-SEC.
6.4Thepricefortheoptionperiodsshallbeasspecifiedintheproposal.
6.5Thetotaldurationofthiscontract,includingtheexerciseofanyoptionsunderthisclause,shallnotexceedamaximumofBasePeriodandFour(4)years.
6.6IftheDistrictchoosestoexercisetheoptionyears,pricingshallconsistoftheratesaslistedinSection3,Specifically3.1,BaseYearthru3.5,OptionYearFour,andinaccordancewiththeContractor'squotedatedJuly09,2021
6.7TheContractorshallsubmittothe District,asadeliverable,thereportdescribedinsection24thatisrequiredbythe51%DistrictResidentsNewHiresRequirementsandFirstSourceEmploymentAgreement.IftheContractordoesnotsubmitthereportaspartofthedeliverables,finalpaymenttotheContractorshallnotbepaidpursuanttoSection24.
PACKINGANDMARKING
ThepackagingandmarkingrequirementsfortheresultantcontractwillbegovernedbytheShippingInstructionsClauseinSection2oftheGovernmentoftheDistrictofColumbia'sStandardContractProvisionsforusewithSuppliesandServicesContracts,datedJuly2010,Section41,Attachment1asapplicable
14
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
8) INSPECTIONANDACCEPTANCE
Theinspectionandacceptancerequirementsfortheresultantcontractwillbegovernedbythe
InspectionofSuppliesClauseinSection5andtheInspectionofServicesClauseinSection6ofthe
GovernmentoftheDistrictofColumbia'sStandardContractProvisionsforusewithSuppliesand
ServicesContracts,datedJuly2010,Section41,Attachment1asapplicable.
9) CONTRACTINGOFFICER(CO)
ContractsmaybeenteredintoandsignedonbehalfoftheDistrictGovernmentonlybyContracting
Officers.TheaddressandtelephonenumberoftheContractingOfficerforthistaskorderis:
LaVetaHilton
ContractingOfficer
DistrictofColumbiaPublicSchools
OfficeoftheChiefResourceStrategyOfficer
ContractsandAcquisitionsDivision
1200FirstStreet,NE--9thFloor
Washington,OC 20002
T 202.442.5136(DirectLine)
F202-299-2103(E-Fax)
F 202.442.5093(OfficeFax)

10) AUTHORIZEDCHANGESBYTHECONTRACTINGOFFICER
10.1Thetotaldurationofthiscontract,includingtheexerciseofanyoptionsunderthisclause,shall
notexceedamaximumofFour(4)yearsplustheBaseYear.
10.2TheCOistheonlypersonauthorizedtoapprovechangesinanyoftherequirementsofthis
contract.
10.3TheContractorshallnotcomplywithanyorder,directiveorrequestthatchangesormodifies
therequirementsofthiscontract,unlessissuedinwritingandsignedbytheCO.
10.4IntheeventtheContractoreffectsanychangeattheinstructionorrequestofanypersonother
thantheCO,thechangewillbeconsideredtohavebeenmadewithoutauthorityandno
adjustmentwillbemadeinthecontractpricetocoveranycostincreaseincurredasaresult
thereof.
15
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11)CONTRACTADMINSTRATOR(CA)
11.1TheCAisresponsibleforgeneraladministrationofthecontractandadvisingtheCOastotheContractor'scomplianceornoncompliancewiththecontract.TheCAhastheresponsibilityofensuringtheworkconformstotherequirementsofthecontractandsuchotherresponsibilitiesandauthoritiesasmaybespecifiedinthecontract.Theseinclude:
11.1.1KeepingtheCOfullyinformedofanytechnicalorcontractualdifficultiesencountered
duringtheperformanceperiodandadvisingtheCOofanypotentialproblemareasunder
thecontract;
11.1.2.CoordinatingsiteentryforContractorpersonnel,ifapplicable;
11.1.3ReviewinginvoicesforcompletedworkandrecommendingapprovalbytheCOifthe
Contractor'scostsareconsistentwiththenegotiatedamountsandprogressissatisfactory
andcommensuratewiththerateofexpenditure;
11.1.4Reviewingandapprovinginvoicesfordeliverablestoensurereceiptofgoodsandservices.ThisincludesthetimelyprocessingofinvoicesandvouchersinaccordancewiththeDistrict’spaymentprovisions;and
11.2Maintainingafilethatincludesallcontractcorrespondence,modifications,recordsofinspections(site,data,equipment)andinvoiceorvouchers.
11.3TheaddressandtelephonenumberoftheCAis:
RogerL.Asterilla
LogisticsManager
DistrictofColumbiaPublicSchools
OfficeoftheDeputyChancellor
1200FirstStreet,NE
Washington,DC20002
Phone:202-442-5339

11.4TheCAshallNOThavetheauthorityto:
1. Award,agreeto,orsignanycontract,deliveryorderortaskorder.OnlytheCOshallmakecontractualagreements,commitmentsormodifications;2. Grantdeviationsfromorwaiveanyofthetermsandconditionsofthecontract;

16
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3. Increasethedollarlimitofthecontractorauthorizeworkbeyondthedollarlimitofthe
contract,4, AuthorizetheexpenditureoffundsbytheContractor;
Changetheperiodofperformance;or
6. AuthorizetheuseofDistrictproperty,exceptasspecifiedunderthecontract.
11.5TheContractorshallbefullyresponsibleforanychangesnotauthorizedinadvance,inwriting
bytheCO;maybedeniedcompensationorotherreliefforanyadditionalworkperformedthat
isnotsoauthorized;andmayalsoberequired,atnoadditionalcosttotheDistrict,totakeall
correctiveactionnecessitatedbyreasonoftheunauthorizedchanges.
12)INVOICEPAYMENT
‘TheDistrictwillmakepaymentstotheContractor,uponthesubmissionofproperinvoices,atthe
pricesstipulatedinthistaskorder/contract,forsuppliesdeliveredandacceptedorservices
performedandaccepted,lessanydiscounts,allowancesoradjustmentsprovidedforinthis
contract.
TheDistrictwillpaytheContractoronorbeforethe30"dayafterreceivingaproperinvoicefrom
theContractor.
13)INVOICESUBMITTAL
13.1TheContractorshallcreateandsubmitpaymentrequestsinanelectronicformatthroughtheDC
VendorPortal,https://vendorportal.dc.gov.
13.2.TheContractorshallsubmitproperinvoicesonamonthlybasisorasotherwisespecifiedin
Section13,
13.3.Toconstituteaproperinvoice,theContractorshallenterallrequiredinformationintothePortal
afterselectingtheapplicablepurchaseordernumberwhichislistedontheContractor'sprofile.
‘Theproperinvoiceshallcontainbelowinformation:
13.3.1 Contractor’sname, federaltax ID and invoicedate (dateinvoicesas of the date of
mailingortransmittal);
13.3.2 Contractnumberandinvoicenumber;
13.3.3 Description,price,quantityandthedate(s)thatthesuppliesorservicesweredelivered
orperformed;
B34 Othersupportingdocumentationorinformation,asrequiredbytheContractingOfficer;
7
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13.3.5 Name,title,telephonenumberandcompletemailingaddressoftheresponsibleofficial
‘towhompaymentistobesent;SharpElectronics/DBASharpBusinessSystems
POBOX358191Pittsburgh,PA15251-5191.
133.6 Name,title,phonenumberofperson(s)preparingtheinvoice;ShaniseHughesSharp
BusinessSystems3110FairviewParkDriveFallsChurch,VA22042
13.3.7 Name,title,phonenumberandmailingaddressofperson(ifdifferentfromtheperson
identifiedin13.3.6above)tobenotifiedintheeventofadefectiveinvoice;and
13.3.8Authorizedsignature
13.4.PAYMENT
13.4.1 PAYMENTSON PARTIALDELIVERIESOFGOODS
Unlessotherwisespecifiedinthiscontract,paymentwillbemadeonpartialdeliveriesofgoods
acceptedbytheDistrict

a) Theamountdueonthedeliverieswarrantsit;or
b)TheContractorrequestsitandtheamountdueonthedeliveriesisatleast$1,000orSOpercentofthetotalcontractprice.
13.4.2 PAYMENTSON PARTIALDELIVERIESOFSERVICES
Unlessotherwisespecifiedinthiscontract,paymentwillbemadeonpartialdeliveriesofservicesacceptedbytheDistrictif:
a) The amount due on the deliverieswarrants it;or
b) The Contractorrequests itand the amount due on the deliveriesisat least$1,000 or 50
percentofthetotalcontractprice.
13.4.3 PARTIALPAYMENTS
Unlessotherwisespecifiedinthiscontract,paymentwillbemadeonpartialdeliveriesofgoodsandservicesacceptedbytheDistrictif:

a) Theamountdueonthedeliverieswarrantsit;or
b) TheContractorrequestsitandtheamountdueonthedeliveriesisinaccordancewiththefollowing:
"PaymentwillbemadeoncompletionandacceptanceofeachitemforwhichthepriceisstatedintheproposalandinSection3".and
) Presentationofa propertyexecutedinvoice,SectionG.2
18
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14) CONTINUITYOFSERVICES
Contractors)recognizesthattheservicesprovidedhereinarevitaltotheDistrictofColumbiaand
mustbecontinuedwithoutinterruptionandthat,uponcontractexpirationandtermination,a
successor,eithertheDistrictGovernmentoranotherContractor(s),attheDistrictsoption,may
continuetoprovidetheseservices.Tothatend,theContractor(s)agreesto:

14.1 Furnishphase-out,phase-intransitiontraining;and
14.2 Exerciseitsbesteffortsandcooperationtoaffectanorderlyandefficienttransition
tosuccessor(s)
15 ASSIGNMENTOFCONTRACTPAYMENTS
15.1 Inaccordancewith27DCMR3250,theContractormayassigntoabank,trustcompany,
orotherfinancinginstitutionfundsdueortobecomedueasaresultofthe
performanceofthiscontract.
15.2 Anyassignmentshallcoverallunpaidamountspayableunderthiscontract,andshall
notbemadetomorethanoneparty.
15.3.Notwithstandinganassignmentofcontractpayments,theContractor,nottheassignee,
isrequiredtoprepareinvoices.Wheresuchanassignmenthasbeenmade,theoriginal
copyoftheinvoicemustrefertotheassignmentandmustshowthatpaymentofthe
invoiceistobemadedirectlytotheassigneeasfollows:
“Pursuanttotheinstrumentofassignmentdated makepaymentofthis
invoiceto(nameandaddressofassignee).”
16 THEQUICKPAYMENTCLAUSE
16.1InterestPenaltiestoContractors
TheDistrictwillpayinterestpenaltiesonamountsduetotheContractorundertheQuickPaymentAct,D.C.OfficialCode§2-221.01etseq.,fortheperiodbeginningonthedayaftertherequiredpaymentdateandendingonthedateonwhichpaymentoftheamountismade.Interestshallbecalculatedattherateof1%permonth.Nointerestpenaltyshallbepaidifpaymentforthecompleteddeliveryoftheitemofpropertyorserviceismadeonorbefore:
1) The3"dayaftertherequiredpaymentdateformeatorameatproduct;
2) TheS!*dayaftertherequiredpaymentdateforanagriculturalcommodity;or
3) The15"dayaftertherequiredpaymentdateforanyotheritem.
19
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16.1.1
16.2
16.2.1
16.2.2
16.2.3
16.2.4
16.3
16.3.1
20
Anyamountofaninterestpenaltywhichremainsunpaidattheendofany30-dayperiodshallbeaddedtotheprincipalamountofthedebtandthereafterinterest,penaltiesshallaccrueontheaddedamount.
PaymentstoSubcontractors
TheContractorshalltakeoneofthefollowingactionswithinseven(7)daysofreceiptofanyamountpaidtotheContractorbytheDistrictforworkperformedbyanysubcontractorunderthiscontract:
1)PaythesubcontractorfortheproportionateshareofthetotalpaymentreceivedfromtheDistrictthatisattributabletothesubcontractorforworkperformedunderthecontract;or
2) NotifytheDistrictandthesubcontractor,inwriting,oftheContractor'sintentiontowithholdallorpartofthesubcontractor’spaymentandstatethereasonforthenonpayment.
TheContractorshallpayanysubcontractororsupplierinterestpenaltiesonamountsduetothesubcontractororsupplierbeginningonthedayafterthepaymentisdueandendingonthedateonwhichthepaymentismade.Interestshallbecalculatedattherateof1%permonth.Nointerestpenaltyshallbepaidonthefollowingifpaymentforthecompleteddeliveryoftheitemofpropertyorserviceismadeonorbefore:
1)The3”dayaftertherequiredpaymentdateformeatorameatproduct;
2) TheS dayaftertherequiredpaymentdateforanagriculturalcommodity;or3) The15"dayaftertherequiredpaymentdateforanyotheritem.
AnyamountofaninterestpenaltywhichremainsunpaidbytheContractorattheendofany30-dayperiodshallbeaddedtotheprincipalamountofthedebttothesubcontractorandthereafterinterestpenaltiesshallaccrueontheaddedamount.
AdisputebetweentheContractorandsubcontractorrelatingtotheamountsorentitlementofasubcontractortoapaymentoralatepaymentinterestpenaltyundertheQuickPaymentActdoesnotconstituteadisputetowhichtheDistrictofColumbiaisaparty.TheDistrictofColumbiamaynotbeinterpleadedinanyjudicialoradministrativeproceedinginvolvingsuchadispute
Subcontractrequirements
TheContractorshallincludeineachsubcontractunderthiscontractaprovisionrequiringthesubcontractortoincludeinitscontractwithanylower-tiersubcontractororsupplierthepaymentandinterestclausesrequiredunderparagraphs(1)and(2)ofD.C.OfficialCode§2-221.02(d).
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
17)DISCLOSUREOFINFORMATION:
NoinformationregardingtheContractor'sperformanceofthecontractshallbedisclosedtoanyone
otherthanDistrictGovernmentofficialsunlesswrittenapprovalisobtainedinadvancefromthe
ContractingOfficer.
18)SPECIALCONTRACTREQUIREMENTS
18.1AUDITS,RECORDS,ANDRECORDRETENTION
18.11
18.1.2
18.13
18.14
18.15
19)
a
Atanytimeortimesbeforefinalpaymentandthree(3)yearsthereafter,theContractingOfficer
shalltherighttoexamineanydirectlypertinentbooks,documents,papersandrecordsofthe
ContractorinvolvingtransactionsrelatedtothecontractinaccordancewiththeStandardContractProvisionsforUsewiththeDistrictofColumbiaSupplyandServiceContracts.Any
paymentmaybereducedbyamountsfoundbytheContractingOfficernottoconstitute
allowablecostsasadjustedforprioroverpaymentorunderpayment.Intheeventthatall
paymentshavebeenmadetotheContractorbytheDistrictGovernmentandanoverpaymentis
found,theContractorshallreimbursetheDistrictforsaidoverpaymentwithinthirty(30)days

TheContractorshallestablishandmaintainbooks,records,anddocuments(includingelectronic
storagemedia)inaccordancewithgenerallyacceptedaccountingprinciplesandpractices,which
sufficientlyandproperlyreflectallrevenuesoffunds,providedbytheDistrictunderthe
contract

TheContractorshallretainallrecords,financialrecords,supportingdocuments,statistical
records,andanyotherdocuments(includingelectronicstoragemedia)pertinenttothecontract
foraperiodofthree(3)yearsafterterminationofthecontract,orifanaudithasbeeninitiated
andauditfindingshavenotbeenresolvedattheendofthree(3)years,therecordsshallbe
retaineduntilresolutionoftheauditfindingsoranylitigationwhichmaybebasedontheterms
ofthecontract
TheContractorshallassurethattheserecordsshallbesubjectatallreasonabletimesto
inspection,review,orauditbyFederal,District,orotherpersonneldulyauthorizedbythe
ContractingOfficer.
‘TheContractorshallincludetheseaforementionedauditandrecordkeepingrequirementsinall
approvedsubcontractsandassignments.
PuBLICITY
TheContractorshallatalltimesinformtheCOTRandanyoneheorshedesignatesbeforeit,any
ofitsofficers,agents,employeesorsubcontractoreitherduringorafterexpirationor
terminationoftheContractmakeanystatement,orissueanymaterial,forpublicationthrough
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
20)
20.1
20.2
21)
22)
23)
23.4
22
anymediumofcommunication,bearingontheworkperformedordatacollectedunderthisContract.TheContractorshallfollowthesameprocesswhenreleasinganyinformationbearing
ontheworkperformedordatacollectedunderthisContractinmeetingsitsownobligationsas.
aLEA
CONFLICTOFINTEREST
NoofficialoremployeeoftheDistrictofColumbiaortheFederalGovernmentwhoexercisesanyfunctionsorresponsibilitiesintherevieworapprovaloftheundertakingorcarryingoutofthiscontractshall,priortothecompletionoftheproject,voluntarilyacquireanypersonalinterest,directorindirect,inthecontractorproposedcontract.(DCProcurementPracticesActof1985,D.C.Law6-85andChapter18oftheDCPersonnelRegulations).
TheContractorrepresentsandcovenantsthatitpresentlyhasnointerestandshallnotacquireanyinterest,directorindirect,whichwouldconflictinanymannerordegreewiththe
performanceofitsserviceshereunder.TheContractorfurthercovenantsnottoemployany
personhavingsuchknowninterestsintheperformanceofthecontract.
WAGERATES
TheContractorshallbeboundbytheWageDeterminationNo.WageDeterminationNo.2015-4281,RevisionNo.19,datedJuly21,2021,issuedbytheU.S.DepartmentofLaborin
accordancewiththeServiceContractAct,41U.S.C.§351etseq.,andincorporatedhereinasSectionJ.2.TheContractorshallbeboundbythewageratesforthetermofthecontractsubjecttorevisionasstatedhereinandinaccordancewithSection24oftheSCP.ifanoptionisexercised,theContractorshallbeboundbytheapplicablewageratesatthetimeoftheoption.IftheoptionisexercisedandtheCOobtainsarevisedwagedetermination,therevisedwagedeterminationisapplicablefortheoptionperiodsandtheContractormaybeentitledtoanequitableadjustment.

SECTION504OFTHEREHABILITATIONACTOF1973,ASAMENDED
TheContractorandanyofitssubcontractorsshallcomplywithSection504oftheRehabilitationActof1973,asamended.Thisprohibitsdiscriminationagainstdisabledpeopleinfederallyfundedprogramandactivities.See29U.S.Code794(1983)Etseq,
HIRINGOFDISTRICTRESIDENTSASAPPRENTICESANDTRAINEES
Forallnewemploymentresultingfromthiscontractorsubcontractshereto,asdefinedinMayor'sOrder83-265andimplementinginstructions,theContractorshalluseitsbesteffortstocomplywiththefollowingbasicgoalandobjectivesforutilizationofbonafideresidentsoftheDistrictofColumbiaineachproject'slaborforce:
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
23.2
23.3
24)
24.1
24.2
243
Atleastfifty-one(51)percentofapprenticesandtraineesemployedshallberesidentsofthe
DistrictofColumbiaregisteredinprogramsapprovedbytheDistrictofColumbia
ApprenticeshipCouncil.
‘TheContractorshallnegotiateanEmploymentAgreementwiththeDOESforjobscreated
becauseofthiscontract.TheDOESshallbetheContractor'sfirstsourceofreferralforqualified
applicants,trainees,andotherworkersintheimplementationofemploymentgoalscontained
inthisclause.
51%DISTRICTRESIDENTSNEW HIRESREQUIREMENTSANDFIRSTSOURCEEMPLOYMENT
AGREEMENT
TheContractorshallcomplywiththeFirstSourceEmploymentAgreementActof1984,as
amended,D.C.OfficialCode,sec.2-219.01etseq.("FirstSourceAct”).32
TheContractorshallenterintoandmaintain,duringthetermofthecontract,aFirstSource
EmploymentAgreement,(SectionJ.1.5)inwhichtheContractorshallagreethat:Thefirst
sourceforfindingemployeestofillalljobscreatedinordertoperformthiscontractshallbe
theDepartmentofEmploymentServices(“DOES");andthefirstsourceforfindingemployees
tofillanyvacancyoccurringinalljobscoveredbytheFirstSourceEmploymentAgreement
shallbetheFirstSourceRegister.
‘TheContractorshallsubmittoDOES,nolaterthanthe10thofeachmonthfollowingexecution
ofthecontract,aFirstSourceAgreementContractComplianceReport(“contractcompliance
report”)verifyingitscompliancewiththeFirstSourceAgreementfortheprecedingmonth.The
contractcompliancereportforthecontractshallincludethe:
(1)Numberofemployeesneeded;
(2)Numberofcurrentemployeestransferred;
(3)Numberofnewjobopeningscreated;{4)NumberofjobopeningslistedwithDOES;
{5)TotalnumberofallDistrictresidentshiredforthereportingperiodandthecumulativetotal
numberofDistrictresidentshired;and(6)Totalnumberofallemployeeshiredforthereportingperiodand
Thecumulativetotalnumberofemployeeshired,including:
(a)Name;(b)SocialSecuritynumber;
(c)Jobtitle;
(4)Hiredate;(e)Residence;and
(f)Referralsourceforallnewhires,
24.4ifthecontractamountisequaltoorgreaterthanonehundredthousanddollars($100,000.00),
23
theContractoragreesthat51%ofthenewemployeeshiredforthecontractshallbeDistrict
residents.
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24.5WiththesubmissionoftheContractor'sfinalrequestforpaymentfromtheDistrict,theContractorshall:
(1)DocumentinareporttotheContractingOfficeritscompliancewiththeSectionH.10.4ofthisclause;or
(2)SubmitarequesttotheContractingOfficerforawaiverofcompliancewithSectionH.10.4andincludethefollowingdocumentation:
(a)Materialsupportingagoodfaithefforttocomply;
(b)ReferralsprovidedbyDOESandotherreferralsources;33
(c)AdvertisementofjobopeningslistedwithDOESandotherreferralsources;and(d)AnydocumentationsupportingthewaiverrequestpursuanttoSectionH.10.6.
24.6TheContractingOfficermaywaivetheprovisionsofthissectioniftheContractingOfficerfinds
24.7
24.8

that:A goodfaithefforttocomplyisdemonstratedbytheContractor;theContractorislocatedoutsidetheWashingtonStandardMetropolitanStatisticalAreaandnoneofthecontractworkisperformedinsidetheWashingtonStandardMetropolitanStatisticalAreawhichincludestheDistrictofColumbia;the VirginiaCitiesofAlexandria,FallsChurch,Manassas,ManassasPark,Fairfax,andFredericksburg,theVirginiaCountiesofFairfax,Arlington,PrinceWilliam,Loudoun,Stafford,Clarke,Warren,Fauquier,Culpepper,Spotsylvania,and KingGeorge;theMarylandCountiesofMontgomery,PrinceGeorges,Charles,Frederick,andCalvert;andtheWestVirginiaCountiesofBerkeleyandJefferson.

TheContractorentersintospecialworkforcedevelopmenttrainingorplacementarrangementwithDOES;orDOEScertifiesthatthereareinsufficientnumbersofDistrictresidentsinthelabormarketpossessingtheskillsrequiredbythepositionscreatedasaresultofthecontract.

UponreceiptoftheContractor'sfinalpaymentrequestandrelateddocumentationpursuanttothisSectionandtheContractingOfficershalldeterminewhethertheContractorisincompliancewiththisSectionorwhetherawaiverofcompliancepursuanttothisSectionisjustified.IftheContractingOfficerdeterminesthattheContractorisincompliance,orthatawaiverofcomplianceisjustified,theContractAdministrator(CA)shall,withintwobusinessdaysofmakingthedeterminationforwardacopyofthedeterminationtotheAgencyChiefFinancialOfficerandtheCA.
WillfulbreachoftheFirstSourceEmploymentAgreement,orfailuretosubmitthereportpursuanttothisSection,ordeliberatesubmissionoffalsifieddata,maybeenforcedbytheContractingOfficerthroughimpositionofpenalties,includingmonetaryfinesof5%ofthetotalamountofthedirectandindirectlaborcostsofthecontract.TheContractorshallmakePaymenttoDOES.TheContractormayappealtotheD.C.ContractAppealsBoardasprovidedinthecontractanydecisionoftheContractingOfficerpursuanttothisSection.
24.9TheprovisionsofSectionsH.10.4throughH10.8donotapplytononprofitorganizations.
24
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25)
26)
26.1
26.2
26.3
26.4
26.5
26.6
25
FREEDOMOFINFORMATIONACT
TheDistrictofColumbiaFreedomofInformationAct,atD.C.OfficialCode§2-532(a-3),requires
theDistricttomakeavailableforinspectionandcopyinganyrecordproducedorcollected
pursuanttoaDistrictcontractwithaprivateContractortoperformapublicfunction,tothe
sameextentasiftherecordweremaintainedbytheagencyonwhosebehalfthecontractis
made,IftheContractorreceivesarequestforsuchinformation,theContractorshall
immediatelysendtherequesttotheCOTRdesignatedinsubsectionG.9whoshallprovidethe
requesttotheFOIAOfficerfortheagencywithprogrammaticresponsibilityinaccordancewith
theD.C.FreedomofInformationAct.IftheagencywithprogrammaticresponsibilityreceivesarequestforarecordmaintainedbyTheContractorpursuanttothecontract,theCOTRshall
forwardacopytotheContractor.Ineitherevent,theContractorisrequiredbylawtoprovide
allresponsiverecordstotheCOTRwithinthetimeframedesignatedbytheCOTR.TheFOIA
Officerfortheagencywithprogrammaticresponsibilityshalldeterminethereleasingofthe
records.TheDistrictshallreimbursetheContractorforthecostsofsearchingandcopyingthe
recordsinaccordancewithD.C.OfficialCode§2-532andChapter4ofTitle1oftheD.C.
MunicipalRegulations.

WAY TOWORK AMENDMENTACTOF2006
Exceptasdescribedbelow,theContractorshallcomplywithTitle|oftheWaytoWork
‘AmendmentActof2006,effectiveJune8,2006(D.C.35Law16-118,D.C.OfficialCode§2220.01et
eq.)("LivingWageActof2006”),forcontractsforservicesintheamountof$100,000ormore
ina12-monthperiod.

‘TheContractorshallpayitsemployeesandsubcontractorswhoperformservicesunderthe
contractnolessthanthecurrentlivingwagepublishedontheOCPwebsiteatwww.ocp.dc.gov.
TheContractorshallincludeinanysubcontractfor$15,000ormoreaprovisionrequiringthe
subcontractortopayitsemployeeswhoperformservicesunderthecontractnolessthanthe
currentlivingwagerate.

TheDepartmentofEmploymentServicesmayadjustthelivingwageannuallyandtheOCPshall
publishthecurrentlivingwagerateonitswebsiteatwww.ocp.dc.gov.
The Contractorshallprovidea copy of the FactSheet attached as F to each employee and
subcontractorwhoperformsservicesunderthecontract.TheContractorshallalsopostthe
Notice attached as Fina conspicuous place initsplace of business.The Contractorshallinclude
inanysubcontractfor$15,000ormoreaprovisionrequiringthesubcontractortoposttheNotice ina conspicuous place in itsplace of business.
‘TheContractorshallmaintainitspayrollrecordsunderthecontractintheregularcourseof.
businessforaperiodofatleastthree(3)yearsfromthepayrolldate,andshallincludethis
requirementinitssubcontractsfor$15,000ormoreunderthecontract.
GAGA-2021-T-0040-CopiersLease,Sup,
26.7
26.8
26.9
27)
27.1
26
sandMaintenanceServices

ThepaymentofwagesrequiredundertheLivingWageActof2006shallbeconsistentwithandsubjecttotheprovisionsofD.C.OfficialCode§32-1301etseq.
TherequirementsoftheLivingWageActof2006donotapplyto:
(1)Contractsorotheragreementsthataresubjecttohigherwageleveldeterminationsrequiredbyfederallaw;(2)Existingandfuturecollectivebargainingagreements,provided,thatthefuturecollectivebargainingagreementresultsintheemployeebeingpaidnolessthantheestablishedlivingwage;(3)Contractsforelectricity,telephone,water,sewerorotherservicesprovidedbyaregulatedutility;(4)ContractsforservicesneededimmediatelytopreventorrespondtoadisasteroreminentthreattopublichealthorsafetydeclaredbytheMayor;(5)Contractsorotheragreementsthatprovidetraineeswithadditionalservicesincluding,butNotlimitedto,casemanagementandjobreadinessservices;providedthatthetraineesdonotreplaceemployeessubjecttotheLivingWageActof2006;(6)Anemployeeunder22yearsofageemployedduringaschoolvacationperiod,orenrolledasafull-timestudent,asdefinedbytherespectiveinstitution,whoisinhighschooloratanaccreditedinstitutionofhighereducationandwhoworkslessthan25hoursperweek;providedthatheorshedoesnotreplaceemployeessubjecttotheLivingWageActof2006;(7)TenantsorretailestablishmentsthatoccupypropertyconstructedorimprovedbyreceiptofgovernmentassistancefromtheDistrictofColumbia;provided,thatthetenantorretailestablishmentdidnotreceivedirectgovernmentassistancefromtheDistrict;(8)Employeesof‘nonprofitorganizationsthatemploynotmorethan50individualsandqualifyfortaxationexemptionpursuanttosection501(c)(3)oftheInternalRevenueCodeof1954,approvedAugust16,1954(68AStat.163;26U.S.C.§501(c)(3);(9)MedicaidprovideragreementsfordirectcareservicestoMedicaidrecipients,provided,thatthedirectcareserviceisnot.providedthroughahomecareagency,acommunityresidencefacility,oragrouphomeformentallyretardedpersonsasthosetermsaredefinedinsection2oftheHealth-CareandCommunityResidenceFacility,Hospice,andHomeCareLicensureActof1983,effectiveFebruary24,1984(D.C.Law5-48;D.C.OfficialCode§44-501);and(10)ContractsorotheragreementsbetweenmanagedcareorganizationsandtheHealthCareSafetyNetAdministrationortheMedicaidAssistanceAdministrationtoprovidehealthservices

TheMayormayexemptaContractorfromtherequirementsoftheLivingWageActof2006,subjecttotheapprovalofCouncil,inaccordancewiththeprovisionsofSection109oftheLivingWageActof2006.
CRIMINALBACKGROUNDANDTRAFFICRECORDSCHECKSFORCONTRACTORSTHATPROVIDEDIRECTSERVICESTOCHILDRENORYOUTHASAPPLICABLE
AContractorthatprovidesservicesasacoveredchildoryouthservicesprovider,asdefinedinsection202(3)oftheChildandYouth,SafetyandHealthOmnibusAmendmentActof2004,effectiveApril13,2005(D.C.Law15-353;D.C.OfficialCode§4-1501.01etseq.),asamended(inthissection,the"Act”),shallobtaincriminalhistoryrecordstoinvestigatepersonsapplyingforemployment,ineitheracompensatedoranunsupervisedvolunteerposition,aswellasitscurrentemployeesandunsupervisedvolunteers.TheContractorshallrequestcriminalbackgroundchecksforthepositionsrequiringcriminalbackgroundchecksdeterminedbythe
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272
273
27.4
275
7
-0040-CopiersLease,SuppliesandMaintenanceServices
programoffice.
TheContractorshallalsoobtaintrafficrecordstoinvestigatepersonsapplyingforemployment,
aswellascurrentemployeesandvolunteers,whenthatpersonwillberequiredtodriveamotor
vehicletotransportchildreninthecourseofperforminghisorherduties.TheContractorshall
requesttrafficrecordsforthepositionsrequiringcriminalbackgroundchecksdeterminedbythe
programoffice.
TheContractorshallinformallapplicantsrequiringacriminalbackgroundcheckthatacriminal
backgroundcheckmustbeconductedontheapplicantbeforetheapplicantmaybeoffereda
compensatedpositionoranunsupervisedvolunteerposition.
TheContractorshallinformallapplicantsrequiringatrafficrecordscheckthatatrafficrecords
checkmustbeconductedontheapplicantbeforetheapplicantmaybeofferedacompensated
positionoravolunteerposition.
TheContractorshallobtainfromeachapplicant,employeeandunsupervisedvolunteer:
(A) awrittenauthorizationwhichauthorizestheDistricttoconductacriminalbackground
check;
(8) awrittenconfirmationstatingthattheContractorhasinformedhimorherthatthe
Districtisauthorizedtoconductacriminalbackgroundcheck;
(c) a signed affirmationstatingwhether or not they have been convictedof a crime,
pleaded nolo contendere, are on probationbefore judgment or placement of a case
upona stetdocket,or have been found not guiltyby reason of insanity,forany sexual
offensesorintra-familyoffensesintheDistrictortheirequivalentinanyotherstateor
territory,orforanyofthefollowingfelonyoffensesortheirequivalentinanyother
stateorterritory:
(i) Murder,attemptedmurder,manslaughter,orarson;
(ii) Assault,assaultwithadangerousweapon,mayhem,maliciousdisfigurement,or
threatstodo
bodilyharm;
(iii)Burglary;
(iv) Robbery;() Kidnapping;
(vi) Illegaluseorpossessionofafirearm;
(vil)Sexualoffenses,includingindecentexposure;promoting,procuring,compelling,
soliciting,or‘engaginginprostitution;corruptingminors(sexualrelationswithchildren);
molesting;voyeurism;committingsexactsinpublic;incest;rape;sexualassault;
sexualbattery;orsexualabuse;butexcludingsodomybetweenconsenting
adults;(viii)Childabuseorcrueltytochildren;or

GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
27.6
27
278
28
(ix) Unlawfuldistributionoforpossessionwithintenttodistributeacontrolled
substance;
{D)_ awrittenacknowledgementstatingthattheContractorhasnotifiedthemthattheyareentitledtoreceiveacopyofthecriminalbackgroundcheckandtochallengethe
accuracyandcompletenessofthereport;and
(E) a writtenacknowledgement statingthatthe Contractor has notifiedthem thatthey may
bedeniedemploymentoravolunteerpositionormaybeterminatedasanemployeeorvolunteer based on the resultsofthe criminalbackground check.
TheContractorshallinformeachapplicant,employeeandunsupervisedvolunteerthatafalsestatementmaysubjectthemtocriminalpenalties.
Priortorequestingacriminalbackgroundcheck,theContractorshallprovideeachapplicant,‘employee,orunsupervisedvolunteerwithaformorformstobeutilizedforthefollowingpurposes:
(A) ToauthorizetheMetropolitanPoliceDepartment(MPD),or designee,toconductthecriminalbackgroundcheckandconfirmthattheapplicant,employee,orunsupervisedvolunteerhasbeeninformedthattheContractoris
authorizedandrequiredtoconductacriminalbackgroundcheck;
(8) Toaffirmwhetherornottheapplicant,employee,orunsupervisedvolunteerhasbeenconvictedofacrime,haspleadednolocontendere,isonprobationbeforejudgmentorplacementofacaseupona stetdocket,orhasbeenfoundnotguiltybyreasonofinsanityforanysexualoffensesorintra-familyoffensesintheDistrictortheirequivalentinanyotherstateorterritoryoftheUnitedStates,orforanyofthefelonyoffensesdescribedinparagraph14.11.5(C);
(Ce) Toacknowledgethattheapplicant,employee,orunsupervisedvolunteerhasbeennotifiedofhisorherrighttoobtainacopyofthecriminalbackgroundcheckreportandtochallengetheaccuracyandcompletenessofthereport;
(0) Toacknowledgethattheapplicantmaybedeniedemployment,assignmentto,oranunsupervisedvolunteerpositionforwhichacriminalbackgroundcheckisrequiredbasedontheoutcomeofthecriminalbackgroundcheck;and

(e) ToinformtheapplicantoremployeethatafalsestatementontheformorformsmaysubjectthemtocriminalpenaltiespursuanttoD.C.OfficialCode§22-2405.
The Contractorshalldirectthe applicantor employee to complete the form or forms and
notifytheapplicantoremployeewhenandwheretoreporttobefingerprinted

GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
279
27.10
27.11
27.12
27.13
27.14
27.15
27.16
27.17
27.18
27.19
27.20
29
Unlessotherwiseprovidedherein,theContractorshallrequestcriminalbackgroundchecksfrom
theChief,MPD (ordesignee),whoshallberesponsibleforconductingcriminalbackground
checks,includingfingerprinting.
TheContractorshallrequesttrafficrecordchecksfromtheDirector,DepartmentofMotor
Vehicles(DMV)(ordesignee),whoshallberesponsibleforconductingtrafficrecordchecks.
TheContractorshallprovidecopiesofallcriminalbackgroundandtrafficcheckreportstothe
COTRwithinonebusinessdayofreceipt.
TheContractorshallpayforthecostsforthecriminalbackgroundandtrafficrecordchecks,
pursuanttotherequirementssetforthbytheMPDandDMV.TheDistrictshallnotmakeany
separatepaymentforthecostofcriminalbackgroundandtrafficrecordchecks.
TheContractormaymakeanofferofappointmentto,orassignacurrentemployeeorapplicant
to,acompensatedpositioncontingentuponreceiptfromtheCOoftheCOTR’sdecisionafterhis
orherassessmentofthecriminalbackgroundortrafficrecordcheck.
‘TheContractormaynotmakeanofferofappointmenttoanunsupervisedvolunteerwhose
positionbringshimorherintodirectcontactwithchildrenuntilitreceivesfromthecontracting
officertheCOTR’sdecisionafterhisorherassessmentofthecriminalbackgroundortraffic
recordcheck
TheContractorshallnotemployorpermittoserveasanunsupervisedvolunteeranapplicantor
‘employeewhohasbeenconvictedof,haspleadednolocontendereto,isonprobationbefore
judgmentorplacementofacaseonthestetdocketbecauseof,orhasbeenfoundnotguiltyby
reasonofinsanityforanysexualoffensesinvolvingaminor.
Unlessotherwisespecifiedherein,theContractorshallconductperiodiccriminalbackground
checksupontheexerciseofeachoptionyearofthiscontractforcurrentemployeesand
unsupervisedvolunteerinthepositionslistedinsections14.1.1and14.1.2.

‘Anemployeeorunsupervisedvolunteermaybesubjecttoadministrativeactionincluding,but
notlimitedto,reassignmentorterminationatthediscretionoftheCOTRafterhisorher
assessmentofacriminalbackgroundortrafficrecordcheck.
TheCOTRshallbesolelyresponsibleforassessingtheinformationobtainedfromeachcriminal
backgroundandtrafficrecordscheckreporttodeterminewhetherafinaloffermaybemadeto
eachapplicantoremployee,TheCOTRshallinformtheCOofitsdecision,andtheCOshall
informtheContractorwhetheranoffermaybemadetoeachapplicant.
IfanyapplicationisdeniedbecausetheCOTRdeterminesthattheapplicantpresentsapresent
dangertochildrenoryouth,theContractorshallnotifytheapplicantofsuchdeterminationand
informtheapplicantinwritingthatsheorhemayappealthedenialtotheCommissionon
HumanRightswithinthirty(30)daysofthedetermination.
Criminalbackgroundandtrafficrecordcheckreportsobtainedunderthissectionshallbe
confidentialandarefortheexclusiveuseofmakingemployment-relateddeterminations.The
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
28)
28.1
28,2
29)
30)
30.1
30.2
303
31)
30
Contractorshallnotreleaseorotherwisedisclosethereportstoanyperson,exceptasdirectedbytheCO,
CONTRACTCLAUSES
DISCLOSUREOFINFORMATION
No informationregardingtheContractor'sperformanceofthecontractshallbedisclosedtoanyoneotherthanDistrictGovernmentofficialsunlesspriorapprovalisobtainedinadvancefromtheCOTR
‘APPLICABILITYOFSTANDARDCONTRACTPROVISIONS,
TheStandardContractProvisionsforUsewithDistrictofColumbiaGovernmentSupplyandServicesContractsdatedMarch2007,attachedheretoasJ.1.1shallbeapplicabletothecontract.
CONFIDENTIALITYOFINFORMATION
AllinformationobtainedbytheContractorrelatingtoanyemployeeorstudentsoftheDistrictofColumbiaPublicSchoolsshallbekeptinabsoluteconfidenceandshallnotbeusedbytheContractorinconnectionwithanyothermatters,norshallanysuchinformationbedisclosedtoanyotherperson,firmorcorporation,inaccordancewiththeDistrictandFederallawsgoverningtheconfidentialityofrecords.
ORDERINGCLAUSE
AnysuppliesandservicestobefurnishedunderthiscontractmustbeorderedbyissuanceofdeliveryordersortaskordersbytheCO.Suchordersmaybeissuedduringthetermofthiscontract/TaskOrder.
Allordersaresubjecttothetermsandconditionsofthiscontractandthetaskorder.Intheeventofaconflictbetweenadeliveryorderortaskorderandthiscontract,thecontractshallcontrol.
fmailed,adeliveryorderortaskorderisconsidered"issued"whentheDistrictdepositstheorderinthemail.Ordersmaybeissuedbyfacsimileorbyelectroniccommercemethods.
OTHERCONTRACTORS
TheContractorshallnotcommitorpermitanyactthatshallinterferewiththeperformanceofworkbyanotherDistrictContractororbyanyDistrictemployeeexceptintheperformanceofdutiesoutlinedinthisContract.
GAGA-2021-T-0040-CopiersLease,SuppliesandMi

32) SUBCONTRACTS
TheContractorhereundershallnotsubcontractanyoftheContractor'sworkorservicestoany
subcontractorwithoutthepriorwrittenconsentoftheContractingOfficer.Anyworkorservice
sosubcontractedshallbeperformedpursuanttoasubcontractagreement,whichtheDistrict
shallhavetherighttoreviewandapprovepriortoitsexecutionbytheContractor.Anysuch
subcontractshallspecifythattheContractorandthesubcontractorshallbesubjecttoevery
provisionofthiscontract.NotwithstandinganysuchsubcontractapprovedbytheDistrict,the
ContractorshallremainliabletotheDistrictforallContractor'sworkandservicesrequired
hereunder.
33) INSURANCE
A. GENERALREQUIREMENTS.TheContractoratitssoleexpenseshallprocureandmaintain,
duringtheentireperiodofperformanceunderthiscontract,thetypesofinsurancespecifiedbelow.
TheContractorshallhaveitsinsurancebrokerorinsurancecompanysubmitaCertificateofInsuranceto
theCO givingevidenceoftherequiredcoveragepriortocommencingperformanceunderthiscontract,
InnoeventshallanyworkbeperformeduntiltherequiredCertificatesofInsurancesignedbyan
authorizedrepresentativeoftheinsurer(s)havebeenprovidedto,andacceptedby,theCO.All
insuranceshallbewrittenwithfinanciallyresponsiblecompaniesauthorizedtodobusinessinthe
DistrictofColumbiaorinthejurisdictionwheretheworkistobeperformedandhaveanA.M.Best
‘CompanyratingofA-/VIIor higher.ShouldtheContractordecidetoengageasubcontractorfor
segmentsoftheworkunderthiscontractandwishtoproposedifferentinsurancerequirementsthan
outlinedbelow,then,priortocommencementofworkbythesubcontractor,theContractorshallsubmit
inwritingthenameandbriefdescriptionofworktobeperformedbythesubcontractoron the
SubcontractorsInsuranceRequirementTemplateprovidedbytheCA,totheOfficeofRiskManagement(ORM).ORMwilldeterminetheinsurancerequirementsapplicabletothesubcontractorandpromptly
deliversuchrequirementsinwritingtotheContractorandtheCA.TheContractormustprovideproofof
thesubcontractor'srequiredinsurancepriortocommencementofworkbythesubcontractor.Ifthe
ContractordecidestoengageasubcontractorwithoutrequestingfromORMspecificinsurance
requirementsforthesubcontractor,suchsubcontractorshallhavethesameinsurancerequirementsas
theContractor.AllrequiredpoliciesshallcontainawaiverofsubrogationprovisioninfavoroftheGovernmentofthe
DistrictofColumbia.

31
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices

IftheContractorand/oritssubcontractorsmaintainbroadercoverageand/orhigherlimitsthantheminimumsshownbelow,theDistrictrequiresandshallbeentitledtothebroadercoverageand/orthehigherlimitsmaintainedbytheContractorandsubcontractors.
1 Commercial General LiabilityInsurance(“CGL")-The Contractorshallprovideevidence
satisfactoryto the CO with respectto the servicesperformed that itcarriesa CGL policy,writtenon an
‘occurrence(notclaims-made) basis,on Insurance ServicesOffice,Inc.(“ISO”)form CG 00 01 04 13 (or
anotheroccurrence-basedformwithcoverageatleastasbroadandapprovedbytheCOinwriting),coveringliabilityforallongoing and completed oper ns of the Contractor, includingongoing and
completed operationsunder allsubcontracts,and coveringclaimsfor bodilyinjury,includingwithout
limitationsickness,diseaseordeathofanypersons,injurytoordestructionofproperty,includinglossofUseresultingtherefrom,personalandadvertisinginjury,andincludingcoverageforliabilityarisingoutofan InsuredContract (includingthe tortliabilityof another assumed ina contract)and actsof terrorism
(whether caused by a foreignor domestic source).Such coverage shallhave limitsof liabilityof not less
‘than$1,000,000 each occurrence,a $2,000,000 generalaggregate (includinga per locationor per
Projectaggregate limitendorsement, ifapplicable)limit,a $1,000,000 personaland advertisinginjury
limit,and a $2,000,000 products-completed operationsaggregate limit.

2. Automobile LiabilityInsurance-The Contractorshallprovide evidence satisfactoryto the CO of
‘commercial(business)automobile liabilityinsurancewrittenon ISO form CA 00 01 10 13 (oranother
form with coverage at leastas broad and approved by the CO inwriting)includingcoverage forall
owned, hired,borrowed and non-owned vehiclesand equipment used by the Contractor,with minimum
peraccidentlimitsequaltothegreaterof(i)thelimitssetforthintheContractor'scommercialautomobile liabilitypolicyor (ii)$1,000,000 per occurrence combined singlelimitfor bodilyinjuryand
propertydamage.
3 Workers’CompensationInsurance-TheContractorshallprovideevidencesatisfactorytotheCOofWorkers’CompensationinsuranceinaccordancewiththestatutorymandatesoftheDistrictofColumbiaorthejurisdictioninwhichthecontractisperformed
Employer'sLiabilityInsurance-TheContractorshallprovideevidencesatisfactorytotheCOofemployer'sliabilityinsuranceasfollows:$500,000peraccidentforinjury;$500,000peremployeefordisease;and$500,000forpolicydiseaselimit.
Allinsurancerequiredbythisparagraph3 shallincludeawaiverofsubrogationendorsementforthebenefitofGovernmentoftheDistrictofColumbia,
32
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
4, CrimeInsurance(3rdPartyIndemnity)-TheContractorshallprovideaCrimepolicyincluding
3rdpartyfidelitytocoverthedishonestactsofContractors,itsemployeesand/orvolunteerswhich
resultinalosstotheDistrict.TheGovernmentoftheDistrictofColumbiashallbeincludedasloss
payee.Thepolicyshallprovidealimitof$10,000peroccurrence.
5. CyberLiabilityInsurance-TheContractorshallprovideevidencesatisfactorytotheContracting
OfficerofCyberLiabilityInsurance,withlimitsnotlessthan$5,000,000peroccurrenceorclaim,
$5,000,000aggregate.Coverageshallbesufficientlybroadtorespondtothedutiesandobligationsasis
undertakenbyContractorinthisagreementandshallinclude,butnotlimitedto,claimsinvolving
infringementofintellectualproperty,includingbutnotlimitedtoinfringementofcopyright,trademark,
tradedress,invasionofprivacyviolations,informationtheft,damagetoordestructionofelectronic
information,releaseofprivateinformation,alterationofelectronicinformation,extortionandnetwork
security.Thepolicyshallprovidecoverageforbreachresponsecostsaswellasregulatoryfinesand
penaltiesaswellascreditmonitoringexpenseswithlimitssufficienttorespondtotheseobligations
Limitsmaynotbesharedwithotherlinesofcoverage.Acopyofthecyberliabilitypolicymustbe
submittedtotheOfficeofRiskManagement(ORM)forcompliancereview.

6. EnvironmentalLiability/ContractorsPollutionLiabilityInsurance-TheContractorshallprovide
evidencesatisfactorytotheCOofenvironmentalliabilityinsurancecoveringlossescausedbypollution
orotherhazardousconditionsarisingfromongoingorcompletedoperationsoftheContractor.Such
insuranceshallapplytobodilyinjury,propertydamage(includinglossofuseofdamagedpropertyorof
propertythathasbeenphysicallyinjured),clean-upcosts,transitandnon-owneddisposalsites.
Coverageshallextendtodefensecostsandexpensesincurredintheinvestigation,civilfines,penalties
anddamagesorsettlements.Thereshallbeneitheranexclusionnorasublimitformoldorfungus-
relatedclaims,Theminimumlimitsrequiredunderthisparagraphshallbeequaltothegreaterof(i)the
limitssetforthintheContractor'spollutionliabilitypolicyor(ii)$2,000,000peroccurrenceand$2,000,000intheannualaggregate.|fsuchcoverageiswrittenonaclaims-madebasis,theContractor
warrantsthatanyretroactivedateapplicabletocoveragesunderthepolicyprecedestheContractor's
performanceofanyworkundertheContractandthatcontinuouscompletedoperationscoveragewill
bemaintainedforatleastten(10)yearsoranextendedreportingperiodshallbepurchasedfornoless
thanten(10)yearsaftercompletion,

7. EmploymentPracticesLiability-TheContractorshallprovideevidencesatisfactorytothe
ContractingOfficerwithrespecttotheoperationsperformedtocoverthedefenseofclaimsarisingfrom
‘employmentrelatedwrongfulactsincludingbutnotlimitedto:Discrimination,SexualHarassment,
WrongfulTermination,WorkplaceTorts,"Bullying"in"anylocation"and"byanymeans,"includingthe
Internet,whetherbetweenemployeesofcontractororagainstthirdparties.EmploymentPractices
LiabilitycoveragemustspecificallystateThirdPartyLiabilitycoverageisincluded.Contractorwill
indemnifyanddefendtheDistrictofColumbiashoulditbenamedco-defendantorbesubjecttoor
partyofanyclaim.CoverageshallalsoextendtoTemporaryHelpFirmsandIndependentContractors
hiredbyContractor.Thepolicyshallprovidelimitsofnotlessthan$1,000,000foreachwrongfulactand
$2,000,000annualaggregateforeachwrongfulact.

8, Sexual/PhysicalAbuse& Molestation-TheContractorshalllprovideevidencesatisfactorytothe
ContractingOfficerwithrespecttotheservicesperformedthatitcarries$1,000,000peroccurrence
limits;$2,000,000aggregateofaffirmativeabuseandmolestationliabilitycoverage.Coverageshould
includephysicalabuse,suchassexualorotherbodilyharmandnon-physicalabuse,suchasverbal,
33
GAGA-2021-T-0040-CopiersLease,Supt

emotional or mental abuse; any actual,threatened or allegedact;errors,omission or misconduct. This
insurance requirement willbe considered metif the general liabilityinsuranceincludesan affirmative
sexualabuse and molestationendorsement forthe requiredamounts. So called“silent”coverage or
“shared” limitsunder a commercial generalliabilityor professionalliabilitypolicywillnot be acceptable.
Limitsmay not be shared with other linesof coverage.The applicablepolicymay need to be submitted
totheOfficeofRiskManagement(ORM)forcompliancereview.
9 CommercialUmbrellaorExcessLiability-TheContractorshallprovideevidencesatisfactorytotheCOofcommercialumbrellaorexcessliabilityinsurancewithminimumlimitsequaltothegreaterof{i)thelimitssetforthintheContractor'sumbrellaorexcessliabilitypolicyor(ii)$5,000,000peroccurrenceand$5,000,000intheannualaggregate,followingtheformandinexcessofallliabilitypolicies.Allliabilitycoveragesmustbescheduledundertheumbrellaand/orexcesspolicy.Theinsurancerequiredunderthisparagraphshallbewritteninaformthatannuallyreinstatesallrequiredlimits.Coverageshallbeprimarytoanyinsurance,self-insuranceorreinsurancemaintainedbytheistrictandthe“otherinsurance”provisionmustbeamendedinaccordancewiththisrequirementandprinciplesofverticalexhaustion.

8,_ PRIMARYANDNONCONTRIBUTORYINSURANCETheinsurancerequiredhereinshallbeprimarytoandwillnotseekcontributionfromanyotherinsurance,reinsuranceorself-insuranceincludinganydeductibleorretention,maintainedbytheGovernmentoftheDistrictofColumbia
c. DURATION.TheContractorshallcarryallrequiredinsuranceuntilallcontractworkisacceptedbytheDistrictofColumbiaandshallcarrylistedcoveragesfortenyearsforconstructionprojectsfollowingfinalacceptanceoftheworkperformedunderthiscontractandtwoyearsfornon-constructionrelatedcontracts.
D. LABILITY.ThesearetherequiredminimuminsurancerequirementsestablishedbytheDistrictofColumbia.However,therequiredminimuminsurancerequirementsprovidedabovewillnotinanywaylimitthecontractor'sliabilityunderthiscontract.
E. CONTRACTOR'SPROPERTY.Contractorandsubcontractorsaresolelyresponsibleforanylossordamagetotheirpersonalproperty,includingbutnotlimitedtotoolsandequipment,scaffoldingandtemporarystructures,rentedmachinery,orownedandleasedequipment.AwaiverofsubrogationshallapplyinfavoroftheDistrictofColumbia.
F MEASUREOFPAYMENT.TheDistrictshallnotmakeanyseparatemeasureorpaymentfortheCostofinsuranceandbonds.TheContractorshallincludeallofthecostsofinsuranceandbondsinthecontractprice.
G. NOTIFICATION.TheContractorshallensurethatallpoliciesprovidethattheCOshallbegiventhirty(30)dayspriorwrittennoticeintheeventofcoverageand/orlimitchangesorifthepolicyiscanceledpriortotheexpirationdateshownonthecertificate,TheContractorshallprovidetheCOwithten(10)dayspriorwrittennoticeintheeventofnon-paymentofpremium,TheContractorwillalsoprovidetheCOwithanupdatedCertificateofInsuranceshoulditsinsurancecoveragesrenewduringthecontract.
34
tenanceServices

GAGA-2021-T-0040-CopiersLease,SuppliesandM:
H. CERTIFICATESOFINSURANCE.TheContractorshallsubmitcertificatesofinsurancegiving
evidenceoftherequiredcoverageasspecifiedinthissectionpriortocommencingwork.

‘TheGovernmentoftheDistrictofColumbia
Andmailedtotheattentionof:
LaVetaHilton
DistrictofColumbiaPublicSchools
OfficeoftheChiefResourceStrategyOfficer
1200FirstStreet,NE--9thFloor
Washington,DC 20002
T 202.442.5136(DirectLine)
F202-299-2103(E-Fax)
F 202.442.5093(OfficeFax)
TheCOmayrequest,andtheContractorshallpromptlydeliverupdatedcertificatesof
insurance,endorsementsindicatingtherequiredcoverages,and/orcertifiedcopiesoftheinsurance
policies.IftheinsuranceinitiallyobtainedbytheContractorexpirespriortocompletionofthecontract,
renewalcertificatesofinsuranceandadditionalinsuredandotherendorsementsshallbefurnishedto
theCOpriortothedateofexpirationofallsuchinitialinsurance.Forallcoveragerequiredtobe
maintainedaftercompletion,anadditionalcertificateofinsuranceevidencingsuchcoverageshallbe
submittedtotheCOonanannualbasisasthecoverageisrenewed(orreplaced).

| _ DISCLOSUREOFINFORMATION.TheContractoragreesthattheDistrictmaydisclosethename
andcontactinformationofitsinsurerstoanythirdpartywhichpresentsaclaimagainsttheDistrictfor
anydamagesorclaimsresultingfromor arisingoutofworkperformedbytheContractor,itsagents,
‘employees,servantsorsubcontractorsintheperformanceofthiscontract.

J CARRIERRATINGS.AllContractor'sanditssubcontractors’insurancerequiredinconnection
withthiscontractshallbewrittenbyinsurancecompanieswithanA.M.BestInsuranceGuideratingof
atleastA-VII(ortheequivalentbyanyotherratingagency)andlicensedintheDistrict.
34) EQUALEMPLOYMENTOPPORTUNITY
InaccordancewiththeDistrictofColumbiaAdministrativeIssuanceSystem,Mayor'sOrder85-
85datedJune10,1985,andtheformscompletedfortheEqualEmploymentOpportunity
InformationReport.AnawardcannotbemadetoanyOfferorwhohasnotsatisfiedtheequal
‘employmentrequirements.
35
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
35)
36)
37)
38)
39)
36
FIRSTSOURCEEMPLOYMENTAGREEMENT
TheContractorshallmaintaincompliancewiththetermsandconditionsoftheFirstSourceEmploymentAgreementexecutedbetweentheDistrictofColumbiaandtheContractor
throughouttheentiredurationofthecontract.
CONTRACTSINEXCESSOFONEMILLIONDOLLARS/PRE-AWARDAPPROVAL
TheawardandenforceabilityofthiscontractiscontingentuponapprovaloftheCounciloftheDistrictofColumbia.
InaccordancewithD.C.OfficialCode§2-301.05a,theMayormustsubmittotheCouncilforapprovalanycontractactionoveronemilliondollarswithina12-monthperiod.
GOVERNINGLAW
Thiscontract,andanydisputesarisingoutoforrelatedtothiscontract,shallbegovernedby,andconstruedinaccordancewith,thelawsoftheDistrictofColumbia,
ANTI-DEFICIENCYACT
DCPS'sdutytofulfillfinancialobligationsofanykindpursuanttoanyandallprovisionsofthisagreement,oranysubsequentagreemententeredintopursuanttothisagreement,areandshallremainsubjecttotheprovisionsof(i)thefederalAnti-DeficiencyAct,31U.S.C.§§1341,1342,1349-1351,(ii)theDistrictofColumbiaAnti-DeficiencyAct,D.C.OfficialCode§§47-355,01-355.08(2001);(i)D.C.OfficialCode§47-105(2001),andD.C.OfficialCode§1-204.46(2006Supp.),astheforegoingstatutesmaybeamendedfromtimetotime,regardlessofwhetheraparticularobligationhasbeenexpresslysoconditioned.PursuanttotheAnti-DeficiencyActs,nothinginthisagreementshallcreateanobligationonDCPSinanticipationofanappropriationbyCongressforsuchpurpose,andDCPS'slegalliabilityforanyobligationsunderthisagreementshallnotariseorobtaininadvanceofthelawfulavailabilityofappropriatedfundsfortheapplicablefiscalyearasapprovedbyCongress.

CONTRACTORPERSONNEL
ThomasL.Dawson
SHARPElectronicsCorporation
3110FairviewParkDr.Suite1170
FallsChurch,VA22042
M:202-550-5057
E:tom.dawson@sharpusa.com
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices
40) ORDEROFPRECEDENCE
Thefollowingisalistofdocumentsintheorderofprioritytoresolveanyconflictsor
inconsistenciesamongthetermsofthiscontractorinthetermsofanyattachmentstothis,
contract:
{a)TaskOrderNumber:GAGA-2021-T-0040.
b) StandardContractProvisionsforusewithDistrictofColumbiaGovernmentSupply
andServicesContract,datedJuly2010(Section41,Attachment1),
c)_ SourcewellContractNo.030321-SEC(Section41,Attachment13),
d) Contractor'sPriceQuotesreceivedJuly09,2021.
THISSPACEINTENTIONALLYLEFTBLANK.
37
GAGA-2021-T-0040-CopiersLease,SuppliesandMaintenanceServices

41)_ATTACHMENTS:
Thefollowinglistofattachmentsisincorporatedintothesolicitationbyreference.
ToBeAteehnest Beamer: Submitted
withOffer
GovernmentoftheDistrictofColumbiaStandardContractProvisionsforUse1 withtheSuppliesandServicesContracts(July2010) Noavailableatwww.ocp.dc.govclickon“SolicitationAttachments”
U.S.DepartmentofLaborWageDeterminationNO.:2015-4281,RevisionNo.:7 19,DateofRevision:07/21/2021 NG
OfficeofLocalBusinessDevelopmentEqualEmploymentOpportunityInformation3 ReportandMayor'sOrder85-85 Yesavailableatwww.ocp.dc.gov,clickon“SolicitationAttachments”
4 DepartmentofEmploymentServicesFirstSourceEmploymentAgreement Yesavailableathttp://ocp.de.gov,underQuickLinksclickon“RequiredSolicitation
Documents’
WaytoWorkAmendmentActof2006-LivingWageNoticeavailableat No5 htto://ocp.de.gov,underQuickLinksclickon“RequiredSolicitationDocuments”)
WaytoWorkAmendmentActof2006-LivingWageFactSheetavailableat No6 http://ocp.de.zov,underQuickLinksclickon“RequiredSolicitation
Documents”
TaxCertificationAffidavitavailableathttp://ocp.de.gov,underQuickLinksclickon]Yes7 “RequiredSolicitationDocuments”
8 CertificateofCleanHands Yes
9 Bidder/OfferorCertificationForm Yes
10 AlllicensesasrequiredinthisSolicitation Yes
it InsuranceCertificate(Clause33) Yes
2 SourcewellContractNumber030321-SEC Yes
B Listofcopierslocations,schools,andoffices No
14 ‘StatementofWork/StatementofRequirement/SpecificationsYes
38

GAGA-2021-T-0040-CopiersLease,Suppl

'sandMaintenanceServices
42, DISPUTES
DeleteArticle14,Disputes,oftheStandardContractProvisionsdatedJuly2010forusewithDistrictof
ColumbiaGovernmentSuppliesandServicesContractsandsubstitutethefollowingArticle14,Disputes,
initsplace:
14.Disputes
Alldisputesarisingunderorrelatingtothecontractshallberesolvedasprovidedherein.(a) ClaimsbytheContractoragainsttheDistrict:Claim,asusedinparagraph(a)ofthisclause,
meansawrittenassertionbytheContractorseeking,asamatterofright,thepaymentofmoneyina
sumcertain,theadjustmentorinterpretationofcontractterms,orotherreliefarisingunderorrelating
tothecontract.Aclaimarisingunderacontract,unlikeaclaimrelatingtothatcontract,isaclaimthat
canberesolvedunderacontractclausethatprovidesforthereliefsoughtbytheclaimant
(1) AllclaimsbyaContractoragainsttheDistrictarisingunderorrelatingtoacontractshallbein
writingandshallbesubmittedtotheCOforadecision.TheContractor'sclaimshallcontainatleastthe
following:

(i) descriptionoftheclaimandtheamountindispute;
(ii) Dataorotherinformationinsupportoftheclaim;
(iil)AbriefdescriptionoftheContractor'seffortstoresolvethedisputepriortofilingtheclaim;and
(i) TheContractor'srequestforrelieforotheractionbytheCO.
(2) TheCOmaymeetwiththeContractorinafurtherattempttoresolvetheclaimbyagreement.
(3) TheCOshallissueadecisiononanyclaimwithin120calendardaysafterreceiptoftheclaim.
Wheneverpossible,theCOshalltakeintoaccountfactorssuchasthesizeandcomplexityoftheclaim
andtheadequacyoftheinformationinsupportoftheclaimprovidedbytheContractor.
(4) TheCO'swrittendecisionshalldothefollowing:
Provideadescriptionoftheclaimordispute;
Refertothepertinentcontractterms;
Statethefactualareasofagreementanddisagreement;

(iv) Statethereasonsforthedecision,includinganyspecificfindingsoffact,althoughspecific
findingsoffactarenotrequiredand,ifmade,shallnotbebindinginanysubsequentproceeding;
w) Ifalloranypartoftheclaimisdeterminedtobevalid,determinetheamountofmonetary
settlement,thecontractadjustmenttobemade,orotherrelieftobegranted;
(vi) IndicatethatthewrittendocumentistheCO’sfinaldecision;and
(vii)InformtheContractoroftherighttoseekfurtherredressbyappealingthedecisiontothe
ContractAppealsBoard.
(5) FailurebytheCOtoissueadecisiononacontractclaimwithin120daysofreceiptoftheclaim
willbedeemedtobeadenialoftheclaimandwillauthorizethecommencementof anappealtothe
ContractAppealsBoardasprovidedbyD.C.OfficialCode§2360.04.
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'sLease,SuppliesandMaintenanceServices
(6)__ IfacontractorisunabletosupportanypartofitsclaimanditisdeterminedthattheinabilityisattributabletoamaterialmisrepresentationoffactorfraudonthepartoftheContractor,theContractorshallbeliabletotheDistrictforanamountequaltotheunsupportedpartoftheclaiminadditiontoallcoststotheDistrictattributabletothecostofreviewingthatpartoftheContractor's,claim.Liabilityunderthisparagraph(a)(6)shallbedeterminedwithinsix(6)yearsofthecommissionofthemisrepresentationoffactorfraud.
(7) Pendingfinaldecisionofanappeal,action,orfinalsettlement,theContractorshallproceeddiligentlywithperformanceofthecontractinaccordancewiththedecisionoftheCO.
(b) ClaimsbytheDistrictagainsttheContractor:Claimasusedinparagraph(b)ofthisclause,meansawrittendemandorwrittenassertionbytheDistrictseeking,asamatterofright,thepaymentofmoneyinasumcertain,theadjustmentofcontractterms,orotherreliefarisingunderorrelatingtothecontract.Aclaimarisingunderacontract,unlikeaclaimrelatingtothatcontract,isaclaimthatcanberesolvedunderacontractclausethatprovidesforthereliefsoughtbytheclaimant.

(1) TheCOshalldecideallclaimsbytheDistrictagainstacontractorarisingunderorrelatingtoacontract,
(2) TheCOshallsendwrittennoticeoftheclaimtothecontractor.TheCO'swrittendecisionshalldothefollowing:

(i) Provideadescriptionoftheclaimordispute;(ii) Refertothepertinentcontractterms;(ii) Statethefactualareasofagreementanddisagreement;(iv) Statethereasonsforthedecision,includinganyspecificfindingsof_fact,althoughspecificfindingsoffactarenotrequiredand,ifmade,shallnotbebindinginanysubsequentproceeding;(vy) Ifalloranypartoftheclaimisdeterminedtobevalid,determinetheamountofmonetarysettlement,thecontractadjustmenttobemade,orotherrelieftobegranted;(wi) IndicatethatthewrittendocumentistheCO'sfinaldecision;and(vii) InformtheContractoroftherighttoseekfurtherredressbyappealingthedecisiontotheContractAppealsBoard.
(3) TheCOshallsupportthedecisionbyreasonsandshallinformtheContractorofitsrightsasprovidedherein.
(4) Beforeorafterissuingthedecision,theCOmaymeetwiththeContractortoattempttoresolvetheclaimbyagreement.
(5) Theauthoritycontainedinthisparagraph(b)shallnotapplytoaclaimordisputeforpenaltiesorforfeituresprescribedbystatuteorregulationwhichanotherDistrictagencyisspecificallyauthorizedtoadminister,settleordetermine.
(8)__ ThisparagraphshallnotauthorizetheCOtosettle,compromise,pay,orotherwiseadjustanyclaiminvolvingfraud.
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{c) DecisionsoftheCOshallbefinalandnotsubjecttoreviewunlesstheContractortimely
commencesanadministrativeappealforreviewofthedecision,byfilingacomplaintwiththeContract
AppealsBoard,asauthorizedbyD.C.OfficialCode§2-360.04.
(d) Pendingfinaldecisionofanappeal,action,orfinalsettlement,theContractorshallproceed
diligentlywithperformanceofthecontractinaccordancewiththedecisionoftheCO.
43. CHANGES
Deleteclause15,Changes,oftheStandardContractProvisionsdatedJuly2010forusewithDistrictof
ColumbiaGovernmentSuppliesandServicesContractsandsubstitutethefollowingclause15,Changes
initsplace:

15.Changes:
(a) The CO may, at any time, by writtenorder,and without noticeto the surety,ifany, make
changes inthe contractwithinthe general scope hereof. Ifsuch change causes an increaseor decrease
inthe costof performance of the contract,or inthe time requiredforperformance, an equitable
adjustmentshallbemade.Anyclaimforadjustmentforachangewithinthegeneralscopemustbeasserted jinten (10)days from the date the change isordered; provided,however, thatthe CO, ifhe
orshedeterminesthatthefactsjustifysuchaction,mayreceive,considerandadjustanysuchclaimasserted at any time priorto the date of finalsettlement of the contract.Ifthe partiesfailto agree upon
theadjustmenttobemade,thedisputeshallbedeterminedasprovidedinclause14Disputes.

(b) TheDistrictshallnotrequiretheContractor,andtheContractorshallnotrequireasubcontractor,toundertakeanyworkthatisbeyondtheoriginalscopeofthecontractorsubcontract,
includingworkunderaDistrict-issuedchangeorder,whentheadditionalworkincreasesthecontract
pricebeyondthenot-to-exceedpriceornegotiatedmaximumpriceofthiscontract,unlesstheCO:
(1) AgreeswithContractor,andifapplicable,thesubcontractoronapricefortheadditionalwork;
(2) Obtainsacertificationoffundingtopayfortheadditionalwork;(3) Makesawritten,bindingcommitmentwiththeContractortopayfortheadditionalworkwithin
30-daysaftertheContractorsubmitsaproperinvoice;and(4) ProvidestheContractorwithwrittennoticeofthefundingcertification.
(c) TheContractorshallincludeinitssubcontractsaclausethatrequirestheContractorto:
(1) Within5businessdaysofitsreceiptofnoticetheapprovedadditionalfunding,providethe
subcontractorwithnoticeoftheamounttobepaidtothesubcontractorfortheadditionalworktobe
performedbythesubcontractor;
(2) Paythesubcontractoranyundisputedamounttowhichthesubcontractorisentitledforthe
additionalworkwithin10daysofreceiptofpaymentfromtheDistrict;and
(3) NotifythesubcontractorandCOinwritingofthereasontheContractorwithholdsanypayment
fromasubcontractorfortheadditionalwork.

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(d) NeithertheDistrict,Contractor,noranysubcontractormaydeclareanotherpartytobeindefault,orassess,claim,orpursuedamagesfordelays,untilthepartiestoagreeonapricefortheadditionalwork.
44. ESTIMATEDQUANTITIES
44.1 ItstheintentoftheDistricttosecureacontractforalloftheneedsofthedesignatedagenciesforitemsspecifiedhereinwhichmayoccurduringthecontractterm.TheDistrictagreesthatitwillpurchaseitsrequirementsofthearticlesorservicesincludedhereinfromtheContractor.ArticlesorservicesspecifiedhereinhaveahistoryofrepetitiveuseintheDistrictagencies.TheestimatedquantitiesstatedintheRFPreflectthebestestimatesavailable.TheyshallnotbeconstruedtolimitthequantitieswhichmaybeorderedfromtheContractorbytheDistrictortorelievetheContractorofhisobligationtofilallsuchorders.Orderswillbeplacedfromtimetotimeifandwhenneedsarisefordelivery,allchargesprepaid,totheorderingagency.The
Districtdoesnotguaranteetoorderanyspecificquantitiesofanyitem(s)orworkhoursofservice.
45. CONTRACTWORK HOURSANDSAFETYSTANDARDS
46.1 TheContractorshallcomplywithSections103and107oftheContractWorkHoursandSafetyStandardsAct(Act),40U.S.C§327-330,assupplementedbytheDepartmentofLaborregulations,29CFRPart5.UnderSection103oftheAct,theContractorshallberequiredtocomputethewagesofeverylaboreronthebasisofa standardworkdayofeighthoursandastandardworkweekof40hours.Workinexcessofthestandardworkdayorstandardworkweekispermissible,providethattheworkeriscompensatedatarateofnotlessthan1% timesthebasicrateofpayforallhoursworkedinexcessofeighthoursinanycalendardayorfortyhoursinanyworkweek.
46)TOTALAGREEMENTOFTHEPARTIES
Thiscontract/taskorder,includingincorporateddocuments,constitutestheentireagreementbetweentheparties.Allpreviousdiscussions,writingsandagreementsshallnotprovideabasisformodifyingorchangingthiswrittencontract.
ENDOFTHEDOCUMENT.
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