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MURIEL BOWSER
MAYOR
September 11, 2025
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code§
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M0019 to Contract No. CW94253 with Avid Systems, LLC. (Avid) to
exercise option year four in the not-to-exceed amount of $1,800,768. The period of performance
is from October 1, 2025, through September 30, 2026.
Under the proposed modification, Avid will continue to provide temporary personnel resources to
function as subject matter experts and advisors to the DHCF Medicaid director and the DHCF
director of healthcare operations.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
your staff contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at
(202) 724-8759.
I look forward to the Council's favorable consideration of this contract modification.
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Option Year Contract)
(A) Contract Number: CW94253
Modification M0019
Proposed Contractor: Avid Systems, LLC (Avid)
Contract Amount: Not-to-exceed (NTE) $1,800,768
Term of Contract: October 1, 2025, to September 30, 2026
(Option Year Four)
Type of Contract: Labor-Hour
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period Amount: NTE $1,615,680
(January 1, 2022 – September 30, 2022)
(Council Approval CA24-0498)
Option Period One Amount: NTE $1,924,480
(October 1, 2022 – September 30, 2023)
(Council Approval A24-0753)
Option Period Two Amount: NTE $1,684,416
(October 1, 2023 – September 30, 2024)
(Council Approval CA25-0347)
Option Period Three Amount: NTE $1,684,416
(October 1, 2024 – September 30, 2025)
(Council Approval CA25-0956
2
Option Period Four Amount: NTE $1,800,768
(October 1, 2025 – September 30, 2026)
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the
District recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database certified that Avid is current with its District taxes.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Department of Health Care Finance Agency Fiscal Officer certified that funding in the amount
of $1,800,768 is available to support the contract.
1101 4th Street, SW
Washington, DC 20024
Date of Notice: July 9, 2025 L0014386398Notice Number:
FEIN: **-***0233
Case ID: 18640379
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
AVID SYSTEMS, LLC
1418 PENNSYLVANIA AVE SE STE 1
WASHINGTON DC 20003-3029
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
GOVERNMENT OF THE DISTRICTOF COLUMBIA
DepartmentofHealthCare
kw
aeOfficeoftheChiefFinancialOfficer Bee]
MEMORANDUM
TO: NancyHapemanChiefProcurementOfficerOfficeofContractingandProcurement
THRU: DeliciaV. Moore i ei: DigitallysignedbyDeliaV.Moore
AssociateChietFindGANeMOOreseeintoa:srHumanSupportServicesCluster
FROM: DarrinShaffer DarrinA ShafferS2istyseorstarnasate
AgencyFiscalOfficerDepartmentofHealthCareFinance
July29,2025
CertificationofFundingAvailabilityforAVIDSystems,LLCcontract
TheOfficeoftheChiefFinancialOfficerherebycertifiesthatthesumoF$1,800,768.00isincludedintheDistrict'sLocalBudgetandFinancialPlanforFiscalYear2026tofundcostsassociatedwiththeAvidSystems,LLCcontract.Thiscertificationistoprovidetemporarystaffingcontract,optionperiodfour,fromOctober1,2025throughSeptember30,2026.Thiscertificationreplacestheoriginalcertificationdocumentdated6/12/2025.Thefund
allocationisasfollows:
Vendor: AVID Systems, LLC Contract Number: CW94253
FiscalYear 2026 Funding: Avid Systems, LLC 10/01/2025 - 09/30/2026 (HCRIA)
Agency Fund| Account[Program|CostCenter_| Project ‘Award ‘AmountHTO 1010001 7132001_| 100207 70267 Blank Blank $72,309.60
HTO 4025002 _| 7132001| 100207 70267 200881 2002472 $59,162.40
FY2026ContractTotal: ‘$131,472.00
FiscalYear 2026 Funding: Avid Systems, LLC 10/01/2025- 09/30/2026 (TMaH. Grant)
‘Agency Fund| Account[Program]CostCenter|Project| __Award ‘AmountHTO 4020002 _| 7132001| 100207 70267 200873 2002468 $219,120.00
FY2026ContractTotal: $219,120.00
FiscalYear 2026 Funding: Avid Systems, LLC 10/01/2025- 09/30/2026 (HCOA)
Agency Fund| Account[Program|CostCenter| Project| __Award AmountHTO 1010001 7132001 | 100203 70261 Blank Blank $797.596.80
HTO 4025002 _| 7132001| 100203 70261 200881 2002472 $652,579.20
FY 2026 ContractTotal: $1,450,176.00
UponapprovaloftheDistrict'sLocalBudgetandFinancialPlanbytheCouncilandtheMayorandcompletionofthethirty-dayCongressionallayover,fundswillbesufficienttopayforfeesandcostsassociatedwiththecontract,Thereisnofiscalimpactassociatedwiththecontract.
Shouldyouhaveanyquestions,pleasecontactmeat(202)442-9079.
4414®St.NW,Suite900South,Washington,D.C.20001(202)442-5988FAX(202)478-1373
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW94253 1 2
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M0019 October 1, 2025 Temporary Support Personnel
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement
Health Services Cluster
441 4th Street, NW; 330 South
Washington, DC 20001
Department of Health Care Finance
441 4th Street, NW; 900 South
Washington, DC 20001
8. Name and Address of Contractor (No. street, city, county, state and zip code)
Avid Systems, LLC
1418 Pennsylvania Avenue, SE
Washington, DC 20003
POC: Esther Lazar, President
Office: (202) 545-6481
Email: esther.lazar@avidsys.com
9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
X
10A. Modification of Contract/Order No.
CW94253
Code
Facility
10B. Dated (See Item 13)
January 1, 2022
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15 and returning 1 copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or
(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF
YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.3.
C. This supplemental agreement is entered into pursuant to authority of 27 DCMR § 3601.2
X D. Other: Exercise of Option, pursuant to the authority of 27 DCMR § 3601.3 (c)
E. IMPORTANT: Contractor is not is required to sign this document.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract No. CW94253 is hereby modified as follows:
1) In accordance with Section F.2 titled “Option to Extend the Term of the Contract,” the District of
Columbia Government, Office of Contracting and Procurement, on behalf of the Department of Health
Care Finance, hereby exercise option period four to extend the term of the contract from October 1,
2025, through September 30, 2026, in the amount not-to-exceed $1,800,768.00.
2) Attachment A – Option Period Four Price Schedule
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Tracy Williams
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date Signed
2
ATTACHMENT A – PRICE SCHEDULE – CW94253 – TEMPORARY SUPPORT – AVID
B.3 PRICE SCHEDULE – LABOR HOUR
B.3.5 OPTION PERIOD FOUR
October 1, 2025, through September 30, 2026
CLIN Labor Category
Hourly
Labor
Rate*
Estimated
Labor Hours
per Resource
Total Estimated
Amount
4001: Health Care Operations Administration
4001A Subject Matter Expert $168.00 1,992 $334,656.00
4001B Senior Consultant, TPL $140.00 1,992 $278,880.00
4001C Senior Consultant, PBM $140.00 1,992 $278,880.00
4001D Senior Consultant, PDMS $140.00 1,992 $278,880.00
4001E Senior Consultant, EVV and
CCMS $140.00 1,992 $278,880.00
4001 Total $1,450,176.00
4002: Health Care Reform & Innovation Administration
4002A Program Analyst, HIT $66.00 0 $0.00
4002B Program Analyst, HIE $66.00 1,992 $131,472.00
4002C Policy Analyst, HIT $55.00 0 $0.00
4002D Policy Analyst, Health Reform $55.00 1,992 $109,560.00
4002E Project Analyst, Health Reform $55.00 1,992 $109,560.00
4002F Grant Management Specialist,
Health Reform $55.00 0 $0.00
4002 Total $350,592.00
Grand Total for B.3.5 – Option Period Four Not-to-Exceed
$1,800,768.00
* The fixed hourly rates shall be fully loaded and include wages, benefits, overhead, general, and
administrative expenses and profit.