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MURIELBOWSERMayor
September17,2025
HonorablePhilMendelson
Chairman
CounciloftheDistrictofColumbia
JohnA.WilsonBuilding
1350PennsylvaniaAvenue,NW, Suite504
Washington,DC 20004
Dear ChairmanMendelson:
Pursuanttosection451oftheDistrictofColumbiaHomeRuleAct(D.C.OfficialCode§ 1-204.51)andsection202oftheProcurementPracticesReformActof2010(D.C.OfficialCode§2-352.02etseq,),enclosedforconsiderationandapprovalbytheCounciloftheDistrictofColumbiaisproposedModificationNo.M0009toContractNo.CW103051withGuardiantrac,LLC.dbaGTIndependence(GTI)toexerciseoptionyearthreeinthenot-to-exceedamountof$7,102,690.TheperiodofperformanceisfromOctober17,2025,throughOctober16,2026.
Undertheproposedmodification,GTIwillcontinuetoprovidequalityservicesastheDistrict’sVendorFiscal/EmployerAgentFinancialManagementServicesSupportBroker.Thecontractorwillprovidefinancialmanagementservices,informationandassistanceservices,andsupportbrokerservicestoMedicaidparticipantsenrolledintheDistrictofColumbia’sMedicaidHomeandCommunity-Based§1915(c)ServicesWaiverprogram,
My administrationisavailabletodiscussanyquestionsyoumayhaveregardingtheproposedmodification.Inordertofacilitatearesponsetoanyquestionsyoumayhave,pleasehaveyourstaffcontactMareScott,ChiefOperatingOfficer,OfficeofContractingandProcurement,at(202)724-8759.
I lookforwardtotheCouncil’sfavorableconsiderationof thismodification.
Sincerely,
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Option Year Contract)
(A) Contract Number: CW103051
Modification M0009
Proposed Contractor: Guardiantrac, LLC dba GT Independence (GTI)
Contract Amount: Not-to-exceed (NTE) $7,102,690
Term of Contract: October 17, 2025, through October 16, 2026
(Option Period Three)
Type of Contract: Indefinite Delivery Indefinite Quantity
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Year Amount: NTE $5,150,000
(Council Approval CA25-0016)
Option Period One Amount: NTE $6,695,000
(Council Approval CA25-0387)
Option Period Two Amount: NTE $6,895,790
(Council Approval CA25-1009)
Option Period Three Amount: NTE $7,102,690
Option Period Four Amount: NTE $7,315,890
2
(C) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database certified that GTI is current with its District taxes.
(D) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Department of Health Care Finance Agency Fiscal Officer certified that funding in the amount
of $7,102,690 is available to support the contract.
1101 4th Street, SW
Washington, DC 20024
Date of Notice: September 8, 2025 L0014779453Notice Number:
FEIN: **-***2072
Case ID: 18705071
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
GUARDIANTRAC, LLC
2 1 5 BROADUS STREET
STURGIS MI 49091
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
441 4th Street, N.W., Suite 960N, Washington, D.C. 20001 (202) 442-5988 FAX (202) 478-1373
GOVERNMENT OF THE DISTRICT OF COLUMBIA Department of Health Care Finance Office of the Chief Financial Officer MEMORANDUM TO: Nancy Hapeman Chief Procurement Officer Office of Contracting and Procurement THRU: Delicia V. Moore Associate Chief Financial Officer Human Support Services Cluster FROM: Darrin Shaffer Agency Fiscal Officer Department of Health Care Finance DATE: July 31, 2025 SUBJECT: Certification of Funding for the Participant Directed Services (PDS) Contract The Office of the Chief Financial Officer hereby certifies that the sum of $7,102,690.00 Budget and Financial Plan for Fiscal Year 2026 (DHCF) Participant Directed Services (PDS) Contract. This certification supports the Guardiantrac, LLC contract cost from October 17, 2025 through October 16, 2026. This fund allocation is as follows: Vendor: Guardiantrac, LLC dba GT Independence Contract Number: CW103051 Fiscal Year 2026 Funding: 10/17/2025 - 9/30/2026 Fund Agency Program Cost Center Account Project Project Task Award Split (%/$) Amount 1010001 HT0 100193 70272 7132001 Blank Blank Blank 55% 3,735,236.56 4025002 HT0 100193 70272 7132001 200881 25.06 2002472 45% 3,056,102.64 TOTAL 6,791,339.20 Fiscal Year 2027 Funding: 10/01/2026 - 10/16/2026 Fund Agency Program Cost Center Account Project Project Task Award Split (%/$) Amount 1010001 HT0 100193 70272 7132001 Blank Blank Blank 55% 171,242.94 4025002 HT0 100193 70272 7132001 200881 25.06 TBD 45% 140,107.86 TOTAL 311,350.80 thirty-day Congressional layover, funds will be sufficient to pay for fees and costs associated with the contract. There is no fiscal impact associated with the contract. Should you have any questions, please contact me at (202) 442-9079.
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW103051 1 2
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M0009
October 17, 2025
Participant Directed
Services
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement
441 4th Street NW, Suite 330S
Washington, DC 20001
Department of Healthcare Finance
441 4th Street, N.W. Suite 900S
Washington, DC 20001
Ernestine Miles, Contract Administrator (CA)
8. Name and Address of Contractor (No. street, city, county,
state and zip code)
Holly Carmichael, CEO
Guardiantrac, LLC. dba GT Independence
215 Broadus Street
Sturgis, MI 49091
hcarmichael@gtindependence.com
9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
X
10A. Modification of Contract/Order No.
CW103051
Code
Facility
10B. Dated (See Item 13)
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning __________ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications
The changes set forth in Item 14 are made in the contract/order no. in item 10A. X
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, app ropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type of modification and authority)
E. IMPORTANT: Contractor is not is required to sign this document.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract No. CW103051 is hereby modified as follows:
1. Pursuant to Section F.2 of the contract, Option to Extend the Term of the Contract, the District hereby exercises
option period three for the period of performance from October 17, 2025 through October 16, 2026 in the amount
not-to-exceed $7,102,690.
2. Price Schedule, Section B.3.4 – See Attachment A
All Other Terms and Conditions remain unchanged
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in f ull force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Jarad Dorsey
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date Signed
CW103051 – Participant Directed Services
Attachment A
B.3.4 Option Period Three
Contract Line
Item No.
(CLIN)
Item Description
Price Per
Unit
Quantity
Minimum
Minimum
Total Price
Quantity
Maximum
Maximum
Total Price
2001
Perform VF/EA
FMS services for
Members
enrolled in the
§1915 (c) HCBS
Waiver.
(Attachment
J.10) and
Section C
$120.20 per
month
800 $96,160 x
12 = $
$1,153,920
2000 $240,400 x 12 =
$2,884,800
2002 Perform
Support Broker
services for
Members
enrolled in the
§1915 (c) HCBS
Waiver.
(Attachment
J.10) and
Section C
$125.66 per
month
800 $100,528 x
12 = $
$1,206,336
2000 $251,320 x 12 =
$3,015,840
2003 Enroll
Participant
Representative
Employer
$218.56 per
Participant
100 $21,855 1000 $218,550
2003. A Incentive
Payment- 90 day
of Participant
Representative
Employer
enrollment
2 X 3003 1 $437.10 1000 $437,100
2004 Enroll PDW into
payroll system.
Attachment J.10
and Section C
$109.28 per
PDW
100 $10,928 5000 $546,400
2005 Produce SMW
Guidebooks
$0 per
Guidebook
100 $0 1000 $0
Grand Total for B.3.4 Min $2,323,811.36 Max $7,102,690