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400 Sixth Street NW, 10th Floor, Washington, DC 20001-5790, (202) 727-3400, Fax (202) 730-0484
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
October 29, 2025
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW
Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to Section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and Section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is a
proposed resolution, the “ Contract No. DCCB -2025-C-0033 with Pitney Bowes Federal
Government Systems Approval and Payment Authorization Emergency Act of 2025 ”, and the
accompanying emergency declaration resolution. Under the proposed multi- year, fixed-price
contract, Pitney Bowes Federal Government Systems (Pitney Bowes) will provide postage and
leased mailing equipment to the Office of the Attorney General for a period of 48 months for a
total of $218,928.40.
I am available to discuss any questions you may have regarding the proposed resolution and
contract. In order to facilitate a response to any questions you may have, please have your staff
contact Sarah Comeau, Director of Policy and Legislative Affairs, at (202) 890-9265.
I urge the Council to take prompt and favorable action on the enclosed legislation.
Sincerely,
Brian L. Schwalb
Attorney General for the District of Columbia
Enclosures
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard, tipping, retroactive without changes, and multiyear)
(A) Contract Number: DCCB-2025-C-0033
Proposed Contractor: Pitney Bowes
Proposed Contractor’s Principals: Catherine Welpton
Contract Amount: $218,928.40 ($52,508.92 Year 1 – FY26;
$55,473.16 Year 2; $55,473.16 Year 3;
$55,473.16 Year 4)
Unit and Method of Compensation: Fixed Monthly Price Per Unit of Equipment
Term of Contract: 48-months
Type of Contract: Fixed-Price
Source Selection Method: Open Market – Invitation for Bids
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
NA
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
The contractor will lease mailing equipment to the Office of the Attorney General (OAG) in order
for the agency to process mail. This new equipment will replace OAG’s current equipment which
will become obsolete, i.e. not meet USPS standards, by September 2026.
2
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
The Invitation for Bids was posted on the OAG webpage and sent to five (5) vendors that were
identified as potential suppliers, including the incumbent and the one CBE firm from the DSLBD
database. Only one (1) vendor submitted a bid. The evaluation was based on price. The bid price
was compared to the government’s price estimate to determine reasonableness.
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
No bid protest was filed.
(F) A description of any other contracts the proposed contractor is currently seeking or holds
with the District:
Pitney Bowes is the incumbent supplier for OAG and provides mailing equipment and services to
several other District agencies.
(G) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
From the Pitney Bowes webpage: “Pitney Bowes (NYSE:PBI) is a technology-driven products and
services company that provides SaaS shipping solutions, mailing innovation, presort mailing
services with a nationwide footprint across the United States, and financial services to clients
around the world – including more than 90 percent of the Fortune 500. Small businesses to large
enterprises, and government entities rely on Pitney Bowes to reduce the complexity, increase the
security, and eliminate the potential for fraud in the sending of mail and parcels.
Pitney Bowes is among only a handful of great American companies listed on the NYSE for 75
years. When initially launched on the exchange in 1950, Pitney Bowes provided innovative mailing
solutions. Today, Pitney Bowes proudly stands as a key player for presort mailing services, mailing
innovation, and as a global leader in SaaS shipping technology.”
(H) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
NA
3
(I) Performance standards and the expected outcome of the proposed contract:
The contractor will lease new equipment to OAG and provide a preventative maintenance and
repairs in accordance with its standard Service Level Agreement.
(J) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
None
(K) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Agency Financial Officer has certified the availability of funds for FY26. Funding in
subsequent fiscal years is subject to appropriations.
(L) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The proposed contract has been reviewed and determined to be legally sufficient.
(M) A certification that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
A Clean Hands Certificate has been obtained and shows the contractor’s compliance.
(N) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
The proposed contractor certified that it is current with its federal taxes.
(O) A certification that the proposed contractor has been determined not to violate section 334a of
the Board of Ethics and Government Accountability Establishment and Comprehensive
Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and (2) A
certification from the proposed contractor that it currently is not and will not be in violation
of section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a:
The contractor has certified on the completed Bidder/Offeror Certification Form that it is in
compliance.
4
(P) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.:
The contractor is not a certified business enterprise.
(Q) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None
(R) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
The contractor is not currently debarred or suspended from providing goods and services to the
District nor federal governments.
(S) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
NA
(T) Where the contract, and any amendments or modifications, if executed, will be made
available online:
The contract is valued at under $100K, therefore is not required be posted to the OAG webpage.
(U) Where the original solicitation, and any amendments or modifications, will be made available
online:
The original solicitation and amendments are available on the OAG webpage.
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
C
ommercial Division
M
EMORANDUM
T
O: Tomás Talamante
Director
Office of Policy and Legislative Affairs
F
ROM: Robert Schildkraut
Section Chief
Government Contracts Section
DAT
E: October 10, 2025
S
UBJECT: Approval of Contract Action for Mailing Equipment Lease
Contract Number: DCCB-2025-C-0033
Contractor: Pitney Bowes
Proposed Contract Amount: $218,928.40
This is to Certify that this Office has reviewed the above- referenced Contract and that we have
found it to be legally sufficient.
I
f you have any questions in this regard, please do not hesitate to call me at (202) 724-4018.
______________________________
R
obert Schildkraut
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400 - 1 -
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
C
ommercial Division
M
EMORANDUM
TO: Brian L. Schwalb
Attorney General
F
ROM: Robert Schildkraut
Section Chief
Government Contracts Section
DAT
E: October 10, 2025
S
UBJECT: Approval of Contract Action for Mailing Equipment Lease and Postage
Contract Number: DCCB-2025-C-0033
Contractor: Pitney Bowes
Proposed Contract Amount: $218,928.40
__________________________________________________________________________
1.
Description of Proposed Contract
T
he Support Services Division of the Office of the Attorney General seeks approval of Contract
No. DCCB-2025-C-0033 (“Contract”) to Pitney Bowes (“Pitney” or “Contractor”).
U
nder the Contract, OAG will lease mailing equipment from Pitney. Pitney will also provide
postage. The Contract is a multi-year fixed price Contract. The four-year lease has a total price of
$218,928.40.
2. P
rocurement Process
The
Contracting Officer (CO) issued an Invitation for Bids (IFB) on the open market on August
1, 2025. The IFB was posted on the OAG webpage and sent to five vendors that were identified
as potential suppliers, including the incumbent and the one CBE firm from the DSLBD database.
Only one vendor, the incumbent, submitted a bid. The bid was non-responsive due to lack of
conformity with the solicitation requirements and instructions. The bidder was notified that its
bid was nonresponsive. The bidder submitted a revised bid on August 20, 2025, that properly
conformed to the solicitation requirements. The CO issued a D&F for Acceptance of a Late Bid
Modification to justify receipt of the revised bid, rather than issuing a new solicitation, as no
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400 - 2 -
other bidders were interested and would not be prejudiced by acceptance of the late modification.
The bid price was compared to the government’s price estimate to determine reasonableness.
The CO found that Pitney demonstrated the professional and organizational capability to perform
the required services, and determined that Pitney is a responsible vendor through a D&F for
Contractor Responsibility. Pitney does not appear in any federal or District excluded parties
listings. The agency fiscal officer certified that funds are available for this Contractor. The award
was not protested.
3. Legal Review
On September 9, 2025, you requested that this office review for legal sufficiency this proposed
Contract. We have reviewed and approve this contract package, revised on October 3 , 2025, for
legal sufficiency.
In accordance with Section 202 of the Procurement Practices Reform Act of 2010, D.C. Law 18-
371, D.C. Official Code § 2-352.02, effective April 8, 2011, the Mayor must submit to the Council
for approval this proposed contract, which is over one million dollars.
If you have any questions, please contact Kirti Suri, Assistant Attorney General, at
Kirti.Suri@dc.gov or 202-735-7602.
*
*
* GovernmentoftheDistrictofColumbia
ME OfficeoftheChiefFinancialOfficer 110148Street,SW[mmm «OfficeofTaxandRevenue Washington,DC20024
DateofNotice:September5,2025 ‘NoticeNumber:0014813999
PITNEYBOWESINC27WATERVIEWDR MSC 273CSHELTONCT 06484
AsreportedintheCleanHandssystem,theabovereferencedindividual/entityhasnooutstandingliabilitywiththeDistrictofColumbiaOfficeofTaxandRevenueortheDepartmentofEmploymentServices.Asofthedateabove,theindividual/entityhascompliedwithDC Code§47-2862,therefore
thisCertificateofCleanHandsisissued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER28GENERALLICENSESUBCHAPTERII.CLEANHANDSBEFORERECEIVINGA LICENSEOR PERMIT
D.C.CODE§47-2862(2006)§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
AuthorizedBy Melinda Jenkins
Branch Chief,Collectionand Enforcement Administration
Tovalidatethiscertificate,pleasevisitMyTax.DC.gov.OntheMyTaxDChomepage,clickthe“Validate a Certificateof Clean Hands” hyperlink under the Clean Hands section.
111014thStreetSW,SuiteW270,Washington,DC20024/Phone:(202)724-S045/MyTax.DC.g0v
400 6th Street, NW, Suite 2200, Washington, D.C. 20001, (202) 727-3400, Fax (202) 347-8922
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
MEMORANDUM
TO: Gena Johnson
Contracting Officer
F
ROM: Natalie Mayers
Agency Fiscal Officer
DAT
E:
S
UBJECT: Certification of Funding Availability for New Mailing Equipment
S
OLICITATION NO.: DCCB-2025-B-0033
LEA
SE TERM: Four Years
T
his memorandum is to certify that the Office of the Attorney General (OAG) has funding in its
FY26 budget to support the lease of new mailing equipment. The estimated postage of $40,000.00
and lease cost of $12,508.92 for a total of $52,508.92 for the first year. Funding for subsequent
fiscal years of the contract term is anticipated but subject to the availability of appropriations and
congressional approval.
If you have any questions, please feel free to contact me on 202-727-5145.
AWARD/CONTRACT
1. Caption Page of Pages
Mailing Equipment Lease 1 20
2. Contract Number 3. Effective Date 4. Requisition/Purchase Request/Project No.
DCCB-2025-C-0033 See Block 20C
5. Issued by: Code 6. Administered by (If other than line 5)
Office of the Attorney General
Support Services Division/Procurement Unit
400 6th Street, NW
Washington, DC 20001
Office of the Attorney General
Support Services Division/Operations
400 6th Street, NW
Washington, DC 20001
8. Name and Address of Contractor (No. street, city, state and zip code)
Pitney Bowes Federal Government Systems
601 13th Street, NW
Washington, DC 20005
8. Delivery
FOB Origin Other (See Schedule Section F)
9. Discount for prompt payment
NA
10. Submit invoices to the Address shown in
(3 copies unless otherwise specified) Section G.2
11. Ship to/Mark For 12. Payment will be made by
NA The Office of Finance and Resource Management
441 4th Street NW, Suite 890 North
Washington, DC 20032-0247
13. Reserved for future use 14. Accounting and Appropriation Data
N/A
15A. Item 15B. Supplies/Services 15C. Qty. 15D. Unit 15E. Unit Price 15F. Amount
Mailing Equipment Lease
Total Amount of Contract $218,928.40
16. Table of Contents
(X) Section Description Page (X) Section Description Page
PART I – THE SCHEDULE PART II – CONTRACT CLAUSES
X A Solicitation/Contract Form 1 X I Contract Clauses 16
X B Supplies or Services and Price/Cost 2 PART III – LIST OF DOCUMENTS, EXHIBITS & ATTACHMENTS
X C Description/Specifications/Work Statement 4 X J List of Attachments 20
X D Packaging and Marking 8
X E Inspection and Acceptance 8 K Representations, Certifications and Other Statements
of Offerors X F Deliveries or Performance 8
X G Contract Administration data 9 L Instructions, conditions & notices to offerors
X H Special Contract Requirements 13 M Evaluation factors for award
Contracting Officer will complete Item 17 or 18 as applicable
17. CONTRACTOR’S NEGOTIATED AGREEMENT (Contractor is
required to sign this document and return one (1) copy to issuing
office.) Contractor agrees to furnish and deliver all items, perform all the
services set forth or otherwise identified above and on any continuation
sheets, for the consideration stated herein. The rights and obligations of
the parties to this Contract shall be subject to and governed by the
following documents: (a) this award/contract, (b) the solicitation, if any,
and (c) such provisions, representations, certifications, and specifications,
as are attached or incorporated by reference herein.
118. AWARD
Your offer on Solicitation Number DCCB-2025-B-0033
including the additions or changes made by which additions or changes
are set forth in full above, is hereby accepted as to the items listed
above and on any continuation sheets. This award consummates the
Contract which consists of the following documents: (a) the
Government’s solicitation and your offer, and (b) this award/contract.
No further contractual document is necessary.
19A. Name and Title of Signer (Type or print) 20A. Name of Contracting Officer
19B. Name of Contractor
Pitney Bowes
(Signature of person authorized to sign)
19C. Date Signed 20B. District of Columbia
(Signature of Contracting Officer)
20C. Date Signed
Office of the Controller/Agency CFO
See Section B.3 – Price Schedule
Solicitation DCCB-2025-C-0033
Mailing Equipment Lease
Page 2 of 20
SECTION B: CONTRACT TYPE, SUPPLIES OR SERVICES AND PRICE/COST
B.1 The District of Columbia Office of the Attorney General (the “District”) engages the contractor
to provide mailing equipment and support services, including delivery and set-up, training, and
maintenance and repairs. The District enters into a 48-month lease agreement.
B.2 The District awards a fixed price, multi-year contract.
B.3 PRICE SCHEDULE
B.3.1 YEAR 1 (12 months from installation in October 2025)
CONTRACT
LINE
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
PRICE PER
MONTH
TOTAL PRICE PER
YEAR
0001 Mailing (High Volume) Equipment Lease
Agreement, including initial delivery and set-
up, training, supplies and maintenance
1 each
$533.01
$6,396.12
0002 Mailing (Low Volume) Equipment Lease
Agreement including initial delivery and set-
up, training, supplies and maintenance
1 each
$88.61
$1,063.32
0003 Hand Held Scanners (2 each)
2 each
$420.79
$5,049.48
0004 Postage to be added to Reserve Account as
needed (Estimate)
1 lot $40,000.00 $40,000.00
TOTAL AMOUNT YEAR 1 $52,508.92
B.3.2 YEAR 2
CONTRACT
LINE
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
PRICE PER
MONTH
TOTAL PRICE PER
YEAR
1001 Mailing (High Volume) Equipment Lease
Agreement, including initial delivery and set-
up, training, supplies and maintenance
1 each
$719.10
$8,629.20
1002 Mailing (Low Volume) Equipment Lease
Agreement including initial delivery and set-
up, training, supplies and maintenance
1 each
$97.41
$1,168.92
1003 Hand Held Scanners (2 each)
2 each
$472.92
$5,675.04
1004 Postage to be added to Reserve Account as
needed (Estimate)
1 lot $40,000.00 $40,000.00
TOTAL AMOUNT YEAR 2 $55,473.16
Solicitation DCCB-2025-C-0033
Mailing Equipment Lease
Page 3 of 20
B.3.3 YEAR 3
CONTRACT
LINE
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES QUANTITY PRICE PER
MONTH
TOTAL PRICE PER
YEAR
2001 Mailing (High Volume) Equipment Lease
Agreement, including initial delivery and set-
up, training, supplies and maintenance 1 each $719.10 $8,629.20
2002 Mailing (Low Volume) Equipment Lease
Agreement including initial delivery and set-
up, training, supplies and maintenance
1 each $97.41 $1,168.92
2003 Hand Held Scanners (2 each) 2 each $472.92 $5,675.04
2004 Postage to be added to Reserve Account as
needed
1 lot $40,000.00 $40,000.00
TOTAL AMOUNT YEAR 3 $55,473.16
B.3.4 YEAR 4
CONTRACT
LINE
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES QUANTITY PRICE PER
MONTH
TOTAL PRICE PER
YEAR
3001 Mailing (High Volume) Equipment Lease
Agreement, including initial delivery and set-
up, training, supplies and maintenance 1 each $719.10 $8,629.20
3002 Mailing (Low Volume) Equipment Lease
Agreement including initial delivery and set-
up, training, supplies and maintenance
1 each $97.41 $1,168.92
3003 Hand Held Scanners (2 each) 2 each $472.92 $5,675.04
3004 Postage to be added to Reserve Account as
needed
1 lot $40,000.00 $40,000.00
TOTAL AMOUNT YEAR 4 $55,473.16
Solicitation DCCB-2025-C-0033
Mailing Equipment Lease
Page 4 of 20
SECTION C: SPECIFICATIONS/WORK STATEMENT
C.1. SCOPE:
The Office of the Attorney General for the District of Columbia requires the contractor to
provide mailing equipment and support services, including delivery and set-up, training,
and maintenance and repairs.
C.2. BACKGROUND
The Office of the Attorney General (OAG) is the chief legal office for the District of
Columbia, charged with enforcing the District’s laws in a manner that is in the public’s
interest. OAG provides the Government for the District of Columbia, with high quality
legal advice, defense of the city in all lawsuits, and promotion of public safety through
prosecuting crimes, deterring public nuisances, and protecting the city’s most vulnerable
residents.
The average volume of mail processed for OAG is 100,000 pieces. On occasion, OAG
processes mail packages that weigh up to 75 lbs.
OAG will need to set up its own meter permit with USPS. OAG does not currently use
any e-services offered by the USPS.
Currently, OAG has Pitney Bowes mailing systems - SendPro P Series with weigh on the weigh
(WOW) mixed mail processing module and SendPro C Series configured with scale. The
objective of this procurement is to replace the current equipment with new USPS compliance
equipment that provides, at minimum, the same functionality that OAG currently has.
C.3. REQUIREMENTS
C.3.1. Upon contract award, the Contractor shall assist the CA with setting up a meter
permit with USPS for the purposes of sending business mail and a reserve account
for payment of postage.
C.3.2. The Contractor shall furnish, deliver and install the mailing equipment and any required
start-up supplies needed to operate the equipment in early October 2025.
A) All deliveries and installation work shall be performed during regular
working hours, defined as 8:00 A.M. to 5:00 P.M. Monday through
Friday. Prior to delivery of the equipment, the Contractor shall review the
installation location to ensure the proposed location meets the
manufacturer's installation criteria.
B) The Contractor shall be responsible for the delivery of equipment in
operable condition at the point of assembly, and in accordance with good
commercial practices.
C) The Contractor shall remove of all debris associated with delivery and
Solicitation DCCB-2025-C-0033
Mailing Equipment Lease
Page 5 of 20
installation of the equipment immediately after delivery.
C.3.3. The Contractor shall provide new mailing equipment and support to meet the following
needs of OAG:
A) Mailing System, High Volume Postage Meter with Scale (CLIN 0001)
1. Intelligent Mail Indicia (IMI) Operation to conform with USPS®
requirements.
2. Minimum feed speed of 200 pieces/minute.
3. Must meter, date, and seal envelopes.
4. Handles letter mail and large envelopes from 3”x 5” to 13” x 13”.
5. Configured with postage scale up to 100lbs.
6. Includes Tape Dispenser for parcel.
7. Must imprint postage from $0.01 to $99.99.
8. Must include locking key or security feature.
9. Must have replaceable ink cartridge.
10. To include water reservoir with water level indicator.
11. Must have sealed and non-sealed modes.
12. Must have the ability to process certified mail.
B) Mailing System, Low Volume Postage Meter with Scale (CLIN 0002)
1. Intelligent Mail Indicia (IMI) Operation to conform with all USPS®
requirements.
2. Minimum feed speed of 30 pieces/minute.
3. Must meter, date, and seal envelopes.
4. Handles standard mail envelopes from 3½” x 5” to 12” x 15”.
5. Configured with postage scale. The low volume mailing system must
include at least a l0 lb scale.
6. Must include locking key or security feature.
7. Must imprint postage from $0.01 to $99.99.
8. Must have replaceable ink cartridge.
9. Must have wet or dry tape system for oversize packages.
C) Handheld Scanners (CLIN 0003)
The Contractor shall provide two (2) handheld scanners (CLIN 0003)
with associated software to be used to track packages. The scanners must
have the ability to capture signatures when the OAG is delivering
packages internally.
C.3.3.1. The Contractor shall provide all software, accessories and printers necessary to
operate the mailing equipment.
C.3.3.2. The Contractor shall provide mailing equipment that also have:
Solicitation DCCB-2025-C-0033
Mailing Equipment Lease
Page 6 of 20
A) the ability to create full service barcodes and allow the OAG to take
advantage of Commercial Based Pricing discounts offered by the USPS for
Priority, parcels and Express mail.
B) the ability to capture the Recipients First and Last Name, Sender's Name,
Carrier, Tracking Number, Location, Package Comments and Store up to 5
photos of the package when receiving a package
C) real time visibility from the moment a package is received
D) the ability to view package history with details in real time including photo
and delivery signature
E) the ability to use WIFI network to transmit delivery/tracking information to
allow for real time delivery/tracking updates on handheld device/ tracking
assistants and be, at minimum, FIPS 140-3 compliant
F) a Label Printer for printing barcode labels for items received without a
carrier label
G) 2D Wireless Barcode Scanners for receiving packages convenient one-click
scanning of carrier barcode while at the browser, automatically inputting the
carrier's tracking number, recipient, and sender data into the application
C.3.4. Training & Support Services:
C.3.4.1 Upon delivery and installation of equipment, the Contractor shall provide training on
the operation of the equipment to Support Service Specialists, in the Operations
Section of the Support Services Division. The Contractor shall provide additional
training at the CA’s request throughout the life of the equipment. All training will be
performed on OAG premises or via remote or electronic delivery. This training shall
cover, at a minimum, the following operations: proper operation of the equipment,
performance of routine tasks such as daily maintenance, locating the machine model
and serial number, placing a service call, reporting features, security features of the
equipment, and ordering supplies.
C.3.4.2 The Contractor shall maintain a toll-free technical support telephone line. The
telephone line shall be accessible to Operations Section personnel who need to obtain
competent technical assistance regarding the installation or operation of the
Contractor’s equipment. The toll-free support line shall be available during regular
working hours, defined as 8:00 A.M. to 5:00 P.M., EST Monday through Friday. The
Contractor must provide an incident escalation path, to the Operation Section
personnel, including the name, contact information, and role of individuals to whom
problems should be escalated if the problems are not resolved by primary contact
with the Contractor or Authorized Dealer/Partner.
C.3.4.3 Upon completion of the installation, the Contractor shall provide, to the CA,
instructional manuals on the operation of the equipment.
Solicitation DCCB-2025-C-0033
Mailing Equipment Lease
Page 7 of 20
C.3.5 Equipment Maintenance
The Contractor shall provide a warranty and maintenance program to include
preventative maintenance, supplies and repair services in accordance with the
Contractor’s standard Service Level Agreement.
C.3.5.1 Included in the maintenance program, the Contractor shall provide all software
updates, patches and new releases/versions. The Contractor shall provide online upon
installation of a software update. The Contractor shall also program any postage rate
adjustments (increases/decreases) as needed throughout the term of this contract.
C.3.5.2 In the event the mailing equipment needs to be moved, the CA will notify the
Contractor and schedule a service visit. The move process involves the following
steps:
a. Pitney Bowes will provide a quote for the move services
b. Pitney Bowes will disassemble the designated mailing equipment
b. Pitney Bowes will pack the designated mailing equipment
c. The District will facilitate the move of the packed equipment to the new
location
d. Pitney Bowes will unpack the designated mailing equipment
e. Pitney Bowes will reassemble the designated mailing equipment and ensure
it is working order
C.3.5.3 The District reserves the right to request an upgrade to equipment if its needs change
or for replacement of unsatisfactory equipment. The equipment provided by the
Contractor must be operational during normal business hours on a consistent basis.
Unsatisfactory equipment is defined as any equipment which fails to meet the needs
outlined in section C.3.3 or which has downtime of more than 5% of working hours
for two (2) consecutive months or three (3) months in a twelve (12) month period.
A) The Contractor may elect to replace an individual component or
section that is defective in mailing equipment which is causing the
equipment to be unsatisfactory. The CO shall notify the Contractor in
writing if the repair does not resolve the issue.
B) During the equipment warranty period, unsatisfactory equipment
performance will require an even exchange of equipment of equal or
greater performance at no additional cost.
C) After the warranty period, the credit value from the monthly fees shall
be equal to the percentage of downtime experienced within the
month.
D) If equipment or software is not functional after 60 days of delivery,
OAG may return for full refund or cancel the lease agreement with no
fees or charges of any kind.
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C.3.6. Consumable Supplies
OAG will order Consumable Supplies such as ink, integrated printhead/ink cartridges, ink
rollers, toner and drum cartridges, ribbons and similar items on an as needed basis. The price of
Consumable Supplies (excluding those provided as part of the initial installation) is not included
in the lease price.
SECTION D: PACKAGING AND MARKING
Not Applicable
SECTION E: INSPECTION AND ACCEPTANCE
E.1 The inspection and acceptance requirements for this contract shall be governed by clause
number five (5) Inspection of Supplies and clause number six (6), Inspection of Services of the
Government of the District of Columbia's Standard Contract Provisions for use with Supplies
and Services Contracts, dated July 2010. (Attachment J.1)
SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES
F.1 TERM OF LEASE
The term of the equipment lease shall be for a period of 48 months from the date of install of the
equipment. During the 90 days before the lease ends, the District will notify the Contractor if
the District will return the equipment or enter into a month-to-month extension.
F.2 RETURN OF UNUSED POSTAGE
Upon contract expiration or termination, the Contractor shall return to the District the
value of any unused postage in its reserve account.
F.3 DELIVERABLES
The Contractor shall perform the activities required to successfully complete the District’s
requirements and submit each deliverable to the Contract Administrator (CA) identified in
section G.9 in accordance with the following:
Deliverable Quantity Format and Method of
Delivery
Due Date
Postage Meter Equipment,
Software, and Accessories
2 Delivery and installation to
400 6th Street NW
October 2005
Handheld Scanners 3 Delivery and installation to
400 6th Street NW
October 2025
Instruction Manual 1 Provide to CA October 2025
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F.3.1 The Contractor shall submit to the District, as a deliverable, the report described in section H.5.5
that is required by the 51% District Residents New Hires Requirements and First Source
Employment Agreement. If the Contractor does not submit the report as part of the
deliverables, final payment to the Contractor shall not be paid pursuant to section G.3.2.
SECTION G: CONTRACT ADMINISTRATION
G.1 INVOICE PAYMENT
G.1.1 The District will make payments to the Contractor, upon the submission of proper invoices, at
the prices stipulated in this contract, for supplies delivered and accepted or services performed
and accepted, less any discounts, allowances or adjustments provided for in this contract.
G.1.2 The District will pay the Contractor on or before the 30th day after receiving a proper invoice
from the Contractor.
G.2 INVOICE SUBMITTAL
G.2.1 The Contractor shall create and submit payment requests in an electronic format through the DC
Vendor Portal, https://vendorportal.dc.gov
G.2.2 The Contractor shall submit proper invoices on an annual basis or as otherwise specified in
Section G.4.
G.2.3 To constitute a proper invoice, the Contractor shall enter all required information into the Portal
after selecting the applicable purchase order number which is listed on the Contractor’s profile.
G.3 FIRST SOURCE AGREEMENT REQUEST FOR FINAL PAYMENT
G.3.1 For contracts subject to the 51% District Residents New Hires Requirements and First Source
Employment Agreement requirements, final request for payment must be accompanied by the
report or a waiver of compliance discussed in section H.5.5.
G.3.2 The District shall not make final payment to the Contractor until the agency CFO has received
the CO’s final determination or approval of waiver of the Contractor’s compliance with 51%
District Residents New Hires Requirements and First Source Employment Agreement
requirements.
G.4 PAYMENT
At the beginning of each lease year, t he District will pay the Contractor on an annual basis after
submission of a proper invoice.
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G.5 ASSIGNMENT OF CONTRACT PAYMENTS
G.5.1 In accordance with 27 DCMR 3250, the Contractor may assign to a bank, trust company, or
other financing institution funds due or to become due as a result of the performance of this
contract.
G.5.2 Any assignment shall cover all unpaid amounts payable under this contract, and shall not be
made to more than one party.
G.5.3 Notwithstanding an assignment of contract payments, the Contractor, not the assignee, is
required to prepare invoices. Where such an assignment has been made, the original copy of the
invoice must refer to the assignment and must show that payment of the invoice is to be made
directly to the assignee as follows:
“Pursuant to the instrument of assignment dated ___________, make payment of this invoice to
(name and address of assignee).”
G.6 THE QUICK PAYMENT ACT
G.6.1 Interest Penalties to Contractors
G.6.1.1 The District will pay interest penalties on amounts due to the Contractor under the Quick
Payment Act, D.C. Official Code § 2-221.01 et seq., as amended, for the period beginning
on the day after the required payment date and ending on the date on which payment of the
amount is made. Interest shall be calculated at the rate of at least 1.5% per month. No
interest penalty shall be paid if payment for the completed delivery of the item of property or
service is made on or before the required payment date. The required payment date shall be:
G.6.1.1.1 The date on which payment is due under the terms of the contract;
G.6.1.1.2 Not later than 7 calendar days, excluding legal holidays, after the date of delivery of meat or
meat food products;
G.6.1.1.3 Not later than 10 calendar days, excluding legal holidays, after the date of delivery of a
perishable agricultural commodity; or
G.6.1.1.4 30 calendar days, excluding legal holidays, after receipt of a proper invoice for the amount of
the payment due.
G.6.1.2 No interest penalty shall be due to the Contractor if payment for the completed delivery of
goods or services is made on or after:
G.6.1.2.1 3rd day after the required payment date for meat or a meat food product;
G.6.1.2.2 5th day after the required payment date for an agricultural commodity; or
G.6.1.2.3 15th day after any other required payment date.
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G.6.1.3 Any amount of an interest penalty which remains unpaid at the end of any 30-day period
shall be added to the principal amount of the debt and thereafter interest penalties shall
accrue on the added amount.
G.6.2 Payments to Subcontractors
G.6.2.1 The Contractor must take one of the following actions within seven (7) days of receipt of any
amount paid to the Contractor by the District for work performed by any subcontractor
under the contract:
G.6.2.1.1 Pay the subcontractor(s) for the proportionate share of the total payment received from the
District that is attributable to the subcontractor(s) for work performed under the contract; or
G.6.2.1.2 Notify the CO and the subcontractor(s), in writing, of the Contractor’s intention to withhold
all or part of the subcontractor’s payment and state the reason for the nonpayment.
G.6.2.2 The Contractor must pay any subcontractor or supplier interest penalties on amounts due to
the subcontractor or supplier beginning on the day after the payment is due and ending on
the date on which the payment is made. Interest shall be calculated at the rate of at least
1.5% per month. No interest penalty shall be paid on the following if payment for the
completed delivery of the item of property or service is made on or before the:
G.6.2.2.1 3rd day after the required payment date for meat or a meat product;
G.6.2.2.2 5th day after the required payment date for an agricultural commodity; or
G.6.2.2.3 15th day after any other required payment date.
G.6.2.3 Any amount of an interest penalty which remains unpaid by the Contractor at the end of any
30-day period shall be added to the principal amount of the debt to the subcontractor and
thereafter interest penalties shall accrue on the added amount.
G.6.2.4 A dispute between the Contractor and subcontractor relating to the amounts or entitlement of
a subcontractor to a payment or a late payment interest penalty under the Quick Payment Act
does not constitute a dispute to which the District is a party. The District may not be
interpleaded in any judicial or administrative proceeding involving such a dispute.
G.6.3 Subcontract requirements. The Contractor shall include in each subcontract under this
contract a provision requiring the subcontractor to include in its contract with any lower-tier
subcontractor or supplier the payment and interest clauses required under paragraphs (1) and
(2) of D.C. Official Code § 2-221.02(d).
G.7 CONTRACTING OFFICER (CO)
Contracts will be entered into and signed on behalf of the District only by contracting officers.
The contact information for the Contracting Officer is:
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Gena Johnson
Support Services Division, Procurement Unit
400 6th Street, NW
Washington, DC 20012
Email: gena.johnson@dc.gov
G.8 AUTHORIZED CHANGES BY THE CONTRACTING OFFICER
G.8.1 The CO is the only person authorized to approve changes in any of the requirements of this
contract.
G.8.2 The Contractor shall not comply with any order, directive or request that changes or modifies
the requirements of this contract, unless issued in writing and signed by the CO.
G.8.3 In the event the Contractor effects any change at the instruction or request of any person other
than the CO, the change will be considered to have been made without authority and no
adjustment will be made in the contract price to cover any cost increase incurred as a result
thereof.
G.9 CONTRACT ADMINSTRATOR (CA)
G.9.1 The CA is responsible for general administration of the contract and advising the CO as to the
Contractor’s compliance or noncompliance with the contract. The CA has the responsibility of
ensuring the work conforms to the requirements of the contract and such other responsibilities
and authorities as may be specified in the contract. These include:
G.9.1.1 Keeping the CO fully informed of any technical or contractual difficulties encountered during
the performance period and advising the CO of any potential problem areas under the contract;
G.9.1.2Coordinating site entry for Contractor personnel, if applicable;
G.9.1.3Reviewing invoices for completed work and recommending approval by the CO if the
Contractor’s costs are consistent with the negotiated amounts and progress is satisfactory and
commensurate with the rate of expenditure;
G.9.1.4Reviewing and approving invoices for deliverables to ensure receipt of goods and services.
This includes the timely processing of invoices and vouchers in accordance with the District’s
payment provisions; and
G.9.1.5Maintaining a file that includes all contract correspondence, modifications, records of
inspections (site, data, equipment) and invoice or vouchers.
G.9.2 The address and telephone number of the CA is:
Marjorie Hogan
Chief, Operations Section
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Support Services Division
Office of the Attorney General
District of Columbia Government
400 6th Street, N.W. Suite 2200
Washington, DC 20001
P: 202-741-5913
F: 202-741-8988
Marjorie.Hogan@dc.gov
G.9.3 The CA shall NOT have the authority to:
1. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall
make contractual agreements, commitments or modifications;
2. Grant deviations from or waive any of the terms and conditions of the contract;
3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of the
contract,
4. Authorize the expenditure of funds by the Contractor;
5. Change the period of performance; or
6. Authorize the use of District property, except as specified under the contract.
G.9.4 The Contractor will be fully responsible for any changes not authorized in advance, in writing,
by the CO; may be denied compensation or other relief for any additional work performed that
is not so authorized; and may also be required, at no additional cost to the District, to take all
corrective action necessitated by reason of the unauthorized changes.
SECTION H: SPECIAL CONTRACT REQUIREMENTS
H.1 HIRING OF DISTRICT RESIDENTS AS APPRENTICES AND TRAINEES
H.1.1 For all new employment resulting from this contract or subcontracts hereto, as defined in
Mayor’s Order 83-265 and implementing instructions, the Contractor shall use its best efforts to
comply with the following basic goal and objectives for utilization of bona fide residents of the
District of Columbia in each project’s labor force:
H.1.1.1 At least fifty-one (51) percent of apprentices and trainees employed shall be residents of the
District of Columbia registered in programs approved by the District of Columbia
Apprenticeship Council.
H.1.2 The Contractor shall negotiate an Employment Agreement with the Department of Employment
Services (DOES) for jobs created as a result of this contract. The DOES shall be the
Contractor’s first source of referral for qualified apprentices and trainees in the implementation
of employment goals contained in this clause.
H.2 RESERVED
H.3 PREGNANT WORKERS FAIRNESS
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H.3.1 The Contractor shall comply with the Protecting Pregnant Workers Fairness Act of 2016, D.C.
Official Code § 32-1231.01 et seq. (PPWF Act).
H.3.2 The Contractor shall not:
(a) Refuse to make reasonable accommodations to the known limitations related to pregnancy,
childbirth, related medical conditions, or breastfeeding for an employee, unless the Contractor
can demonstrate that the accommodation would impose an undue hardship;
(b) Take an adverse action against an employee who requests or uses a reasonable
accommodation in regard to the employee's conditions or privileges of employment, including
failing to reinstate the employee when the need for reasonable accommodations ceases to the
employee's original job or to an equivalent position with equivalent:
(1) Pay;
(2) Accumulated seniority and retirement;
(3) Benefits; and
(4) Other applicable service credits;
(c) Deny employment opportunities to an employee, or a job applicant, if the denial is based on
the need of the employer to make reasonable accommodations to the known limitations related
to pregnancy, childbirth, related medical conditions, or breastfeeding;
(d) Require an employee affected by pregnancy, childbirth, related medical conditions, or
breastfeeding to accept an accommodation that the employee chooses not to accept if the
employee does not have a known limitation related to pregnancy, childbirth, related medical
conditions, or breastfeeding or the accommodation is not necessary for the employee to perform
her duties;
(e) Require an employee to take leave if a reasonable accommodation can be provided; or
(f) Take adverse action against an employee who has been absent from work as a result of a
pregnancy-related condition, including a pre-birth complication.
H.3.3 The Contractor shall post and maintain in a conspicuous place a notice of rights in both English
and Spanish and provide written notice of an employee's right to a needed reasonable
accommodation related to pregnancy, childbirth, related medical conditions, or breastfeeding
pursuant to the PPWF Act to:
(a) New employees at the commencement of employment;
(b) Existing employees; and
(c) An employee who notifies the employer of her pregnancy, or other condition covered by the
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PPWF Act, within 10 days of the notification.
H.3.4 The Contractor shall provide an accurate written translation of the notice of rights to any non-
English or non-Spanish speaking employee.
H.3.5 Violations of the PPWF Act shall be subject to civil penalties as described in the Act.
H.4 UNEMPLOYED ANTI-DISCRIMINATION
H.4.1 The Contractor shall comply with the Unemployed Anti-Discrimination Act of 2012, D.C.
Official Code § 32-1361 et seq.
H.4.2 The Contractor shall not:
(a) Fail or refuse to consider for employment, or fail or refuse to hire, an individual as an
employee because of the individual's status as unemployed; or
(b) Publish, in print, on the Internet, or in any other medium, an advertisement or announcement
for any vacancy in a job for employment that includes:
(1) Any provision stating or indicating that an individual's status as unemployed disqualifies
the individual for the job; or
(2) Any provision stating or indicating that an employment agency will not consider or hire
an individual for employment based on that individual's status as unemployed.
H.4.3 Violations of the Unemployed Anti-Discrimination Act shall be subject to civil penalties as
described in the Act.
H.5 FAIR CRIMINAL RECORD SCREENING
H.5.1 The Contractor shall comply with the provisions of the Fair Criminal Record Screening
Amendment Act of 2014, effective December 17, 2014 (D.C. Law 20-152) (the “Act” as
used in this section). This section applies to any employment, including employment on a
temporary or contractual basis, where the physical location of the employment is in whole or
substantial part within the District of Columbia.
H.5.2 Prior to making a conditional offer of employment, the Contractor shall not require an
applicant for employment, or a person who has requested consideration for employment by
the Contractor, to reveal or disclose an arrest or criminal accusation that is not then pending
or did not result in a criminal conviction.
H.5.3 After making a conditional offer of employment, the Contractor may require an applicant to
disclose or reveal a criminal conviction.
H.5.4 The Contractor may only withdraw a conditional offer of employment, or take adverse
action against an applicant, for a legitimate business reason as described in the Act.
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H.5.5 This section and the provisions of the Act shall not apply:
(a) Where a federal or District law or regulation requires the consideration of an
applicant’s criminal history for the purposes of employment;
(b) To a position designated by the employer as part of a federal or District government
program or obligation that is designed to encourage the employment of those with
criminal histories;
(c) To any facility or employer that provides programs, services, or direct care to,
children, youth, or vulnerable adults; or
(d) To employers that employ less than 11 employees.
H.5.6 A person claiming to be aggrieved by a violation of the Act may file an administrative
complaint with the District of Columbia Office of Human Rights, and the Commission on
Human Rights may impose monetary penalties against the Contractor.
SECTION I: CONTRACT CLAUSES
I.1 APPLICABILITY OF STANDARD CONTRACT PROVISIONS
Except to the extent modified, supplemented or superseded by the Contract, the Standard
Contract Provisions for Use with District of Columbia Government Supplies and Services
Contracts dated July 2010 (“SCP”) are incorporated as part of the contract. The Standard
Contract Provisions are available at http://ocp.dc.gov, under “Required Solicitation Documents.”
I.2 CONTRACTS THAT CROSS FISCAL YEARS
Continuation of this contract beyond the current fiscal year is contingent upon future fiscal
appropriations.
I.3 CONFIDENTIALITY OF INFORMATION
The Contractor shall keep all information relating to any employee or customer of the District
in absolute confidence and shall not use the information in connection with any other matters;
nor shall it disclose any such information to any other person, firm or corporation, in
accordance with the District and federal laws governing the confidentiality of records.
I.4 TIME
Time, if stated in a number of days, will include Saturdays, Sundays, and holidays, unless
otherwise stated herein.
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I.5 EMBEDDED SOFTWARE
The District acknowledges that the Contractor’s equipment may contain embedded software.
The District agree that: (i) the Contractor and its licensors own the copyrights and other
intellectual property to the software; (ii) the District is licensed only to use the embedded
software with the equipment in which it resides; (iii) the District will not copy, modify, de-
compile, or attempt to unbundle, reverse engineer or create derivative works of it; and (iv) the
District will not distribute or disclose it (or any portion) to anyone. Technical support for
embedded software will be given by the Contractor according to the SLA covering the
equipment with the embedded software.
I.6 OTHER CONTRACTORS
The Contractor shall not commit or permit any act that will interfere with the performance of
work by another District contractor or by any District employee.
I.7 SUBCONTRACTS
The Contractor hereunder shall not subcontract any of the Contractor’s work or services to any
subcontractor without the prior written consent of the CO. Any work or service so
subcontracted shall be performed pursuant to a subcontract agreement, which the District will
have the right to review and approve prior to its execution by the Contractor. Any such
subcontract shall specify that the Contractor and the subcontractor shall be subject to every
provision of this contract. Notwithstanding any such subcontract approved by the District, the
Contractor shall remain liable to the District for all Contractor's work and services required
hereunder.
I.8 INSURANCE
A. GENERAL REQUIREMENTS. The Contractor shall procure and maintain, during the
entire period of performance under this contract, the types of insurance specified below.
The Contractor shall have its insurance broker or insurance company submit a Certificate of
Insurance to the CO giving evidence of the required coverage prior to commencing
performance under this contract. In no event shall any work be performed until the
required Certificates of Insurance signed by an authorized representative of the insurer(s)
have been provided to, and accepted by, the CO. All insurance shall be written with
financially responsible companies authorized to do business in the District of Columbia or
in the jurisdiction where the work is to be performed and have an A.M. Best Company
rating of A-VIII or higher. The Contractor shall require all of its subcontractors to carry the
same insurance required herein. The Contractor shall ensure that all policies provide that
the CO shall be given thirty (30) days prior written notice in the event the stated limit in the
declarations page of the policy is reduced via endorsement or the policy is canceled prior to
the expiration date shown on the certificate. The Contractor shall provide the CO with ten
(10) days prior written notice in the event of non-payment of premium.
1. Commercial General Liability Insurance. The Contractor shall provide
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evidence satisfactory to the CO with respect to the services performed that it carries
$1,000,000 per occurrence limits; $2,000,000 aggregate; Bodily Injury and Property
Damage including, but not limited to: premises-operations; broad form property
damage; Products and Completed Operations; Personal and Advertising Injury;
contractual liability and independent contractors. The policy coverage shall include
the District of Columbia as an additional insured, shall be primary and non-
contributory with any other insurance maintained by the District of Columbia, and
shall contain a waiver of subrogation. The Contractor shall maintain Completed
Operations coverage for five (5) years following final acceptance of the work
performed under this contract.
2. Automobile Liability Insurance. The Contractor shall provide automobile liability
insurance to cover all owned, hired or non-owned motor vehicles used in conjunction
with the performance of this contract. The policy shall provide a $1,000,000 per
occurrence combined single limit for bodily injury and property damage.
3. Workers’ Compensation Insurance. The Contractor shall provide Workers’
Compensation insurance in accordance with the statutory mandates of the District of
Columbia or the jurisdiction in which the contract is performed.
Employer’s Liability Insurance. The Contractor shall provide employer’s liability
insurance as follows: $500,000 per accident for injury; $500,000 per employee for
disease; and $500,000 for policy disease limit.
B. DURATION. The Contractor shall carry all required insurance until all contract work is
accepted by the District, and shall carry the required General Liability; any required
Professional Liability; and any required Employment Practices Liability insurance for five (5)
years following final acceptance of the work performed under this contract.
C. LIABILITY. These are the required minimum insurance requirements established by the
District of Columbia. HOWEVER, THE REQUIRED MINIMUM INSURANCE
REQUIREMENTS PROVIDED ABOVE WILL NOT IN ANY WAY LIMIT THE
CONTRACTOR’S LIABILITY UNDER THIS CONTRACT.
D. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible for any
loss or damage to their personal property, including but not limited to tools and equipment,
scaffolding and temporary structures, rented machinery, or owned and leased equipment. A
waiver of subrogation shall apply in favor of the District of Columbia.
E. MEASURE OF PAYMENT. The District shall not make any separate measure or payment for
the cost of insurance and bonds. The Contractor shall include all of the costs of insurance and
bonds in the contract price.
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F. NOTIFICATION. The Contractor shall immediately provide the CO with written notice in the
event that its insurance coverage has or will be substantially changed, canceled or not renewed,
and provide an updated certificate of insurance to the CO.
G. CERTIFICATES OF INSURANCE. The Contractor shall submit certificates of insurance
giving evidence of the required coverage as specified in this section prior to commencing work.
Evidence of insurance shall be submitted to the CO.
H. DISCLOSURE OF INFORMATION. The Contractor agrees that the District may disclose the
name and contact information of its insurers to any third party which presents a claim against
the District for any damages or claims resulting from or arising out of work performed by the
Contractor, its agents, employees, servants or subcontractors in the performance of this contract.
I.9 EQUAL EMPLOYMENT OPPORTUNITY
In accordance with the District of Columbia Administrative Issuance System, Mayor’s Order
85-85 dated June 10, 1985, the forms for completion of the Equal Employment Opportunity
Information Report are incorporated herein as Section J.3. An award cannot be made to any
offeror who has not satisfied the equal employment requirements.
I.10 MULTIYEAR CONTRACTS
A multiyear contract shall not be binding or give rise to any claim or demand against the District
until approved by the Council of the District of Columbia. The funds must be available for the
first fiscal period at the time of award, and the contract must be signed by the Contracting
Officer. The first fiscal year requirements of the contract, and funds for requirements in each
subsequent contract term, shall be obligated one (1) fiscal year at a time.
I.11 CANCELLATION OF MULTIYEAR CONTRACTS
At the end of the fiscal year, a multiyear contract shall be canceled if sufficient budget authority
is not available to fund the contract during a subsequent fiscal year.
I.12 INCORPORATED DOCUMENTS AND ORDER OF PRECEDENCE
A conflict in language shall be resolved by giving precedence to the document in the highest
order of priority that contains language addressing the issue in question. The following
documents are incorporated into the contract by reference and made a part of the contract in the
following order of precedence:
(1) An applicable Court Order, if any
(2) Contract document
(3) Supplement to Standard Contract Provisions
(4) Standard Contract Provisions
(5) Contract attachments other than the Standard Contract Provisions
(6) Solicitation DCCB-2025-B-0033, as amended
(7) Contractor’s Revised Proposal dated 08/20/25
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I.13 ENTIRE AGREEMENT
This contract, including the Attachments hereto, constitute the entire agreement between the
District and the Contractor and no statement, promise, condition, understanding, inducement, or
representation, oral or written, expressed or implied, which is not contained herein will be binding
or valid, and this contract may not be changed, modified, or altered in any manner except by an
instrument in writing executed by both parties hereto.
SECTION J: ATTACHMENTS
The following list of attachments is incorporated into the solicitation by reference.
Attachment
Number Document
J.1
Government of the District of Columbia Standard Contract Provisions for
Use with the Supplies and Services Contracts (July 2010)
available at http://ocp.dc.gov, under Quick Links click on “Required
Solicitation Documents”
J.2 Supplement to Standard Contract Provisions
J.3
Way to Work Amendment Act of 2006 - Living Wage Notice available at
http://ocp.dc.gov, under Quick Links click on “Required Solicitation
Documents”
J.4
Way to Work Amendment Act of 2006 - Living Wage Fact Sheet available at
http://ocp.dc.gov, under Quick Links click on “Required Solicitation
Documents”