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MURIEL BOWSER
MAYOR
December 1, 2025
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1 -
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M0009 to Contract No. CW99343 with Avid Systems, LLC, to
exercise option year three in the not-to-exceed amount of $10,000,000. The period of performance
is from December 14, 2025, through December 13, 2026.
Under the proposed modification, Avid Systems, LLC, will continue to provide information
technology equipment and software.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
your staff contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at
202-724-8759.
I look forward to the Council’s favorable consideration of this contract modification.
Sincerely,
Muriel Bowser
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Option Year Contract)
(A) Contract Number: CW99343
Modification No. M0009
Proposed Contractor: Avid Systems, LLC
Contract Amount: Minimum: $10
Maximum: $10,000,000
Term of Contract: December 14, 2025, through December 13, 2026
(Option Year Three)
Type of Contract: Indefinite Delivery Indefinite Quantity
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Year: Minimum: $10
Maximum: $10,000,000
(CA24-0744)
Option Period One: Minimum: $10
Maximum: $10,000,000
(CA25-0527)
Option Period Two: Minimum: $10
Maximum: $10,000,000
(CA25-1104)
Option Year Three: Minimum: $10
Maximum: $10,000,000
Option Year Four: Minimum: $10
Maximum: $10,000,000
(C) A statement that the Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Clean Hands Database indicates the contractor is compliant with its District taxes.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has certified that funds for the minimum quantity of ten
dollars are available for FY2026 and have been budgeted by the agency for FY2027.
1101 4th Street, SW
Washington, DC 20024
Date of Notice: November 4, 2025 L0015213482Notice Number:
FEIN: **-***0233
Case ID: 18779321
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
AVID SYSTEMS, LLC
1418 PENNSYLVANIA AVE SE STE 1
WASHINGTON DC 20003-3029
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINANCIAL OFFICER
GOVERNMENT OPERATIONS CLUSTER
OFFICE OF FINANCE AND RESOURCE MANAGEMENT
441 4th St, N.W. * Suite 890 North * Washington, D.C. 20001
Phone: (202) 727-0333 * Fax: (202) 727-0659
MEMORANDUM
TO: Nancy Hapeman, Chief Procurement Officer
Office of Contracting and Procurement
FROM: Alemayehu Awas
Agency Fiscal Officer
DATE: November 7, 2025
SUBJECT: Certification of Funding Availability for DCSS Contracts
VENDOR: CW99343 – Avid Systems, LLC
PERIOD: October 1, 2026, thru September 30, 2027
This is to certify that the Office of Contracting and Procurement will allocate $10,000.00 in its
FY2027 budget to cover potential costs that may be incurred if a minimum order is not achieved
for the District of Columbia Supply Schedule (DCSS) contracts.
Each DCSS contract has been established as an indefinite delivery/indefinite quantity (IDIQ)
contract, and agencies may place orders against each contract by means of an individual Task
Order (TO) or delivery order (DO). If no orders are placed against a DCSS contract, pursuant to
the DCSS Terms and Conditions, clause 5, the District guarantees the minimum order for each
contract in the amount of $10.00 for the base year and four option years. Any additional orders
placed on the DCSS contracts will be encumbered by the ordering agency prior to issuance.
There are approximately 420 contractors on the DCSS, and it is estimated that $10,000.00 would
be sufficient to cover the possibility of having to pay $10.00, upon request, to multiple
contractors.
Availability of FY 2027 budget is subject to approval of budget by the Council and Congress.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINANCIAL OFFICER
GOVERNMENT OPERATIONS CLUSTER
OFFICE OF FINANCE AND RESOURCE MANAGEMENT
441 4th St, N.W. * Suite 890 North * Washington, D.C. 20001
Phone: (202) 727-0333 * Fax: (202) 727-0659
MEMORANDUM
TO: Nancy Hapeman, Chief Procurement Officer
Office of Contracting and Procurement
FROM: Alemayehu Awas
Agency Fiscal Officer
DATE: November 10, 2025
SUBJECT: Certification of Funding Availability for DCSS Contracts
VENDOR: CW99343– Avid Systems, LLC
PERIOD: October 1, 2025, thru September 30, 2026
This is to certify that the Office of Contracting and Procurement allocated $10,000.00 in its
FY2026 budget to cover potential costs that may be incurred if a minimum order is not achieved
for the District of Columbia Supply Schedule (DCSS) contracts.
Each DCSS contract has been established as an indefinite delivery/indefinite quantity (IDIQ)
contract, and agencies may place orders against each contract by means of an individual Task
Order (TO) or delivery order (DO). If no orders are placed against a DCSS contract, pursuant to
the DCSS Terms and Conditions, clause 5, the District guarantees the minimum order for each
contract in the amount of $10.00 for the base year and four option years. Any additional orders
placed on the DCSS contracts will be encumbered by the ordering agency prior to issuance.
There are approximately 420 contractors on the DCSS, and it is estimated that $10,000.00 would
be sufficient to cover the possibility of having to pay $10.00, upon request, to multiple
contractors.
Availability of FY 2026 budget is subject to the approval of the budget by Congress.
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW99343 1 1
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M0009
See 16C
Temporary Support
Service
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement
Districtwide Acquisition/DCSS Cluster
441 4th Street, NW, Suite 330S
Washington, DC 20001
Office of Contracting and Procurement
Districtwide Acquisition/DCSS Cluster
441 4th Street, NW, Suite 330S
Washington, DC 20001
8. Name and Address of Contractor (No. Street, city, county, state and zip code)
Avid Systems, LLC
1418 Pennsylvania Ave
Washington, DC 20003
9A. Amendment of Solicitation No.
9B. Dated
X
10A. Modification of Contract/Order No.
CW99343
Code
Facility
X
10B. Dated (See Item 13)
12/14/22
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers X is extended._ is not extended. Offers
must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram
makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data:
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT
MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications The changes
set forth in Item 14 are made in the contract/order no. in item 10A
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in
item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.
C. This supplemental agreement is entered into pursuant to authority of: The Changes Clause
X
D. Other (Specify type of modification and authority) Exercise of Option, 27 DCMR, Chapter 20, Section 2008 Transition of
Contracting Officer
E. IMPORTANT: Contractor is _ _ or is not _X_ is required to sign this document.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject
matter where feasible
Pursuant to section 3.2, Option to Extend the Term of the Contract, Contract Number CW99343, the contract is modified
as follows:
A. The District of Columbia Office of Contracting and Procurement hereby exercises its option to extend the term of
the contract for the period of December 14, 2025, through December 13, 2026 (Option Year 3). The maximum
contract amount is not to exceed $10,000.000.
B. The contractor is bound by Wage Determination No. 2015-4281, rev. 34, dated 7/8/25, issued by the Department
of Labor.
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date Signed