Proposed Multiyear contract with Aramark Management Services, LP to Contract No. AGR-25-30000342

December 3, 2025
The Honorable Phil Mendelson
Chairman
Council of the Distr ict of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Subject: Contr
act No. AGR-25-20000342 with Aramark Management Services, LP
for Janitorial Environmental Cleaning and Related Services
Dear Chairman Mendelson:
Pursuant to D.C. Code 2-352.02(a), enclosed for consideration and approval by the Council
of the District of Columbia is the proposed emergency legislation, “Multiyear Contract No.
AGR-25-30000342 with Aramark Management Services, LP Approval and Payment
Authorization Emergency Declaration Resolution of 2025” and emergency act "Multiyear
Contract No. AGR-25-30000342 with Aramark Management Services, LP Approval and
Payment Authorization Emergency Act of 2025" to approve multi-year contract with
Aramark Management Services, LP (“Aramark”). The proposed period of performance is
from October 1, 2025 to September 30, 2030. The dollar value of the proposed Base Term
of the contract is a fixed price amount of $39,241,788.60.
The purpose of this contract is to provide routine janitorial environmental cleaning and
related services at the Walter E. Washington Convention Center (“Convention Center”) and
the Carnegie Library’s exterior grounds. The services include routine cleaning of the
Convention Center’s loading docks, lobbies, concourses, registration areas, exhibit halls,
ballrooms, management and events office areas, as well as entrances, service corridors,
employee lounges and restrooms. Exterior services at the Carnegie Library include window
cleaning, power washing and snow removal. A full contract summary is provided.
As always, I am available to discuss any questions you may have.
Sincerely,
Angie M. Gates
P
resident and Chief Executive Officer
copy: Andrea Le
nnon, Senior Director, Contracts and Procurement Services, Events DC
Nicole B. Jackson, Esq., General Counsel, Events DC

Enclosures

1
CONTRACT SUMMARY
(Letter Contract)

ARAMARK MANAGEMENT SERVICES, LP
JANITORIAL ENVIRONMENTAL CLEANING AND RELATED SERVICES

(A) The contract number, proposed contractor, contract amount, unit and method of
compensation, contract term, type of contract and source selection method.

Contract Number: AGR-25-30000342

Proposed Contractor: Aramark Management Services, LP (“Aramark”)

Contract Amount: Fixed price $39,241,788.60

Unit/Method of Compensation: Time and Materials Rate

Contract Term: October 1, 2025 - September 30, 2030 (Base Term)

Contract Type: Services Contract

Source Selection Method: Request for Proposal (RFP)

(B) For a contract containing option years, the contract amount for the base term and for
each option year. If the contract amount for one or more of the option years differs
from the amount for the base term, provide an explanation of the reason for the
difference:

Base Term Amount: $39,241.788.60
Term Amount
Base Year 1 (October 1, 2025 - September 30, 2026) $7,362,730.19
Base Year 2 (October 1, 2026 - September 30, 2027) $7,605,095.64
Base Year 3 (October 1, 2027 - September 30, 2028) $7,833,103.61
Base Year 4 (October 1, 2028 - September 30, 2029) $8,083,346.02
Base Year 5 (October 1, 2029 - September 30, 2030) $8,357,513.14
Base Term Total $39,241,788.60

Option Years 1 through 5 amounts: To be determined at the time of Option Year exercise,
based upon the services that are required.

(C) The date on which the letter contract or emergency contract was executed:

The effective date of the letter contract is October 1, 2025.

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(D) The number of times the letter contract or emergency contract has been extended:

The letter contract has not been extended.

(E) The value of the goods and services provided to date under the letter contract or
emergency contract, including under each extension of the letter contract or
emergency contract:

The not-to-exceed amount of the letter contract is $950,000.00. The approximate value of
the services provided to date is $600,000.00.

(F) The goods or services to be provided, the methods of delivering goods or services, and
any significant program changes reflected in the proposed contract:

• Goods and services to be provided: Aramark will provide trained labor, supervision,
supplies, equipment, and uniforms necessary to provide janitorial environmental
cleaning and related services at the Walter E. Washington Convention Center
(“Convention Center”) and the Carnegie Library’s (“Carnegie”) exterior grounds. The
services include routine cleaning of the Convention Center’s loading docks, lobbies,
concourses, registration areas, exhibit halls, ballrooms, management and events office
areas, as well as entrances, service corridors, employee lounges and restrooms. Exterior
services at Carnegie include window cleaning, power washing and snow removal.

• Economic Impact: The contract will:

o Provide economic opportunities for local, small, and disadvantaged District
businesses by requiring a 35% dollar volume participation by such businesses in
accordance with the Small, Local and Disadvantaged Enterprise Development
and Assistance Act of 2005, D.C. Code § 2-218.01, et seq., as amended; and
o Offer continued employment opportunities to District residents through the
requirements of: (i) the First Source Employment Act of 1984, D.C. Code § 2-
219.01 et seq., as amended, which prescribes that at least 51% of new employees
hired to work on the contract shall be District residents; and (ii) 19 DCMR §
303.5.

• Social Impact: The contract is essential for the overall cleanliness of the Convention
Center and Carnegie, and ensuring the health and safety of the Authority’s employees,
clients, attendees, and the general public during events and shows at both facilities.

• Method of Delivering Goods and Services: The services will be provided in accordance
with the terms and conditions of the contract.

• Significant Program Changes: None.

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(G) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price and technical components.

• Selection process: The contract was awarded after issuance of a Request for Proposal.
The solicitation was placed in the open market with a 35% set-aside designated for
DSLBD certified business enterprises (CBEs). The Authority’s Board of Directors
voted to approve the contract for a Base Term of October 1, 2025 to September 30,
2030, with five (5) one-year options (see Board Resolution No. 25-09).

• Number of Offerors: Five (5) total of which three (3) offerors were deemed non-
responsive and not evaluated.

• Evaluation Criteria: The RFPs evaluation criteria were as follows: (i) qualifications and
experience of key personnel, 30 points; (ii) specialized and significant experience and
technical competence of the firm, 20 points; (iii) technical proposal, 30 points; and (iv)
price, 20 points. Twelve (12) potential preference points were available for CBEs.

• Evaluation Results: The proposal received from Aramark offered the best value for the
Authority considering the evaluation criteria. Aramark has nearly 80 years of
experience in providing janitorial environmental cleaning and related services and is the
incumbent provider of the janitorial services for the Authority. Aramark specializes in
facilities management services and is a leader in providing professional services –
including food services, facilities management, and uniform and career apparel to
healthcare institutions, school districts and public assembly venues worldwide. Aramark
offered the best overall in technical approach and pricing.

(H) A description of any bid protest related to the award of the contract, including whether
the protest was resolved through litigation, withdrawal of the protest by the protestor,
or voluntary corrective action by the District. Include the identity of the protestor, the
grounds alleged in the protest, and any deficiencies identified by the District as a result
of the protest:

None.

(I) The background and qualifications of the proposed contractor, including its
organization, financial stability, personnel, and prior performance on contracts with
the District government.

With over 80 years of experience, Aramark is a leader in providing professional services –
including food services, facilities management, and uniform and career apparel to healthcare
institutions, school districts, and public assembly venues worldwide. Aramark has a proven
record of performance and corporate resources to provide a full array of facility management
services. Other venues in which Aramark currently provides services include the
McCormick Place in Chicago, Wintrust Arena in Chicago, Galen Center in Los Angeles and
Camden Yards Sports Complex in Baltimore.

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• Organization and Personnel: Aramark is headquartered in Philadelphia, PA, and has
approximately 250,000 employees servicing clients in 19 countries.

• Financial Stability: According to a Dun & Bradstreet Business Report obtained on
October 28, 2025, Aramark has a clear financial history.

• Prior Performance: Aramark’s performance during the life of its contract has been
evaluated on a quarterly basis. Aramark met the requirements of the contract, stayed
within cost controls, and consistently received annual performance ratings of
“Excellent” by the Contracting Officer’s Technical Representative.

(J) A summary of the expected subcontracting plan required under section 2346 of the
Small, Local, and Disadvantaged Business Enterprise Development and Assistance Act
of 2005, as amended, D.C. Code § 2-218.01 et seq. (“Act”), including a certification that
the subcontracting plan meets the minimum requirements of the Act and the dollar
volume of the portion of the contract to be subcontracted, expressed both in total
dollars and as a percentage of the total contract amount:

Aramark has a subcontracting plan in place with SBE firms USP Janitorial, Total Services
and Rojani Facilities Management which will assist with providing janitorial services and
equipment.

(K) Performance standards and expected outcomes of the proposed contract.

Specific performance standards for Aramark are set forth in the contract.

(L) The amount and date of any expenditures of funds by the District pursuant to the
contract prior to submission to the Council for approval:

None.

(M) A certification that the proposed contract is within the appropriated budget authority
for the agency for the fiscal year and is consistent with the financial plan and budget
adopted in accordance with D.C. Code §§ 47-392.01 and 47-392.02.

The Authority’s budget is separate from the financial plan and budget adopted by the
District of Columbia in accordance with D.C. Code §§ 47-392.01 and 47-392.02. Pursuant
to Public Law No. 105-227, Congress has exempted the Authority from the appropriation
requirement set forth in Section 446 of the Home Rule Act (Public Law No. 105-227, 112
Stat. 1515 (August 12, 1998). The Authority’s Fiscal Year 2026 budget was adopted by its
Board of Directors on May 9, 2025. By signature below, the Authority’s Chief Financial
Officer certifies that the contract is consistent with the Authority’s approved capital budget.

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(N) A certification that the contract is legally sufficient, including whether the proposed
contractor has any currently pending legal claims against the District.

As an independent corporate authority with a legal existence separate from the District, the
Authority is represented by its own General Counsel who serves as Assistant Secretary to its
Board of Directors. See D.C. Code § 10-1202(a); see also 19 DCMR § 110.3. By signature
below, the General Counsel certifies that the contract with Aramark is legally sufficient, that
Aramark has no pending claims against the Authority, and that the Authority is unaware of
any pending claims Aramark has against the District.

(O) A certification that Citywide Clean Hands database indicates that the proposed
contractor is current with its District taxes.

Aramark is current with its District tax obligations. (See Tab 3).

(P) A certification that the proposed contractor is current with its federal taxes or has
worked out and is current with a payment schedule approved by the federal
government.

Aramark is current with its Federal tax obligations. (See Tab 3).

(Q) The status of the proposed contractor as a certified local, small, or disadvantaged
business enterprise.

Aramark is not a certified business enterprise (CBE).

(R) Other aspects of the proposed contract that the Chief Contracting Officer deems
significant.

None.

(S) A statement indicating whether the proposed contractor is currently debarred from
providing services to any governmental entity (federal, state, or municipal), the dates
of the debarment, and the reasons for the debarment.

As of October 27, 2025, Aramark was not found on the District or Federal Excluded Parties
Lists.

(T) Any determination and findings issues relating to the contract’s formation, including
any determination and findings made under D.C. Code § 2- 352.05 (privatization
contracts):

None.

6

Submitted on behalf of the Authority by:

President and General Counsel
Chief Executive Officer

Angie M. Gates Nicole B. Jackson, Esq.

Interim CFO/Controller

Veronica Taylor

1101 4th Street, SW
Washington, DC 20024
Date of Notice: October 29, 2025 L0015126679Notice Number:
FEIN: **-***4232
Case ID: 18774602

Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
ARAMARK SPORTS AND ENTERTAINMENT SERVICES LLC
PO BOX 7548
PHILADELPHIA PA 19101-7548

Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

COPY
M E M O R A N D U M
TO: Jennifer Budoff
Budget Director
Council of the District of Columbia
FROM:
DATE:
Veronica Taylor
Interim CFO/Controller
December 2, 2025
SUBJECT: Funding Certification for the Base Term of Contract No. AGR-25-
30000342 Janitorial Environmental Cleaning and Related Services
The purpose of this memorandum is to provide funding certification for the Base
Term of Events DC’s contract with Aramark Management Services, LP (Contract
No. AGR-25-30000342) for Janitorial Environmental Cleaning and Related
Services at the Walter E. Washington Convention Center and Carnegie Library’s
exterior grounds.
On behalf of Events DC, it is my certification that the fixed price contract amount
of $39,241,788.60 for the Base Term is included in Events DC’s approved fiscal
year 2026 budget.
Please feel free to contact me if you have any questions.
cc: Angie M. Gates, President and Chief Executive Officer, Events DC
Nicole B. Jackson, Esq., General Counsel, Events DC

M E M O R A N D U M
TO: Ang
ie M. Gates
President and Chief Executive Officer
FROM:
DATE:
Nicole B. Jackson, Esq.
General Counsel
December 2, 2025
SUBJEC
T: Certification of Legal Sufficiency for the Base Term of Contract No. AGR-
25-30000342 for Janitorial Environmental Cleaning and Related Services
I. Desc
ription of Proposed Base Term
Events
DC proposes to award the Base Term of Contract No. AGR-25-30000342
(“Contract”) with Aramark Management Services, LP to provide Janitorial Environmental
Cleaning and Related Services at the Walter E. Washington Convention Center and
Carnegie Library’s exterior grounds.
II. Procu
rement Overview
The Ch
ief Contracting Officer has determined that: (i) the award of the Base Term of the
Contract is in the best interest of Events DC; (ii) the total amount of the Base Term of the
Contract is the fixed price of $39,241,788.60; and (iii) the requirements covered by the
Contract fulfill an existing need for Events DC. Based on the foregoing, the Chief
Contracting Officer proposes to award the Base Term of the Contract.
III. Legal R
eview
The O
ffice of the General Counsel has reviewed the proposed Base Term Contract and
finds it to be legally sufficient.
The Co
ntract package includes:
1. Council Transmittal Letter;
2. Contract Summary;
3. Tax Compliance Certifications;
4. Certification of Funding Availability;
5. Certification of Legal Sufficiency;
6. Events DC Board of Directors Resolution;
7. Contract (vendor signed only);
8. Legislation; and
9. A Bill.
The award of the Base Term of the Contract requires District of Columbia Council
approval.

1 of 3
THE WASHINGTON CONVENTION AND SPORTS AUTHORITY RESOLUTION OF THE BOARD OF DIRECTORS No. 25-09 APPROVAL OF CONTRACT AWARD TO ARAMARK SERVICES, INC. FOR JANITORIAL ENVIRONMENTAL CLEANING AND RELATED SERVICES WHEREAS, services of a company to provide janitorial and related services at the Walter E. Washington Convention Center and Carnegie Library at Mount Vernon Square; and WHEREAS, on April 10, 2025, the Authority issued Request for Proposal No. 25-S-212-095 for Janitorial Environmental Cleaning and Related Services , which was placed in the open market, and which received two proposals in response that met the minimum qualifications; andWHEREAS, the proposals were thoroughly evaluated and it was determined that the services offered by Aramark ServicesAramarkAuthority insofar as Aramark: (i) has over 30 years of experience providing janitorial services at convention centers, stadiums and arenas, including for the Authority, and (ii) submitted a comprehensive plan for providing the services; and WHEREAS, the President and Chief Executive Officer and the Operations Committee of the Board of Directors concurred in that determination and recommended awarding a contract (the to Aramark under the following terms and conditions: (1) The base term of the Contract shall be from October 1, 2025 through September 30, 2030, with three, one-year options; (2) The base term pricing is $39,241,788.60; and (3) The Contract shall include such other terms and conditions as have been specified in the RFP. WHEREAS, funding for the Contract 2026 budget.

2 of 3
NOW, THEREFORE, BE IT RESOLVED THAT, the Board of Directors of the Washington Convention and Sports Authority accepts the recommendation of the President and Chief Executive Officer, in her capacity as Chief Contracting Officer, and the Operations Committee and approves the awarding of, and expenditure of funds for, the base term of the Contract with Aramark Services, Inc. at the not-to-exceed amount of $39,241,788.60, subject to the approval of the Council of the District of Columbia in accordance with D.C. Code §§ 1-204.51 and 2-352.02. AND BE IT FURTHER RESOLVED THAT, the President and Chief Executive Officer shall submit the agreement for the awarding of, and expenditure of funds for, the base term of the Contract to the Council for approval as required herein. This Resolution No. 25-09 may be executed in counterparts. ___________________________________ Leif Dormsjo, Chairperson __________________________________ Cherrie Doggett, Vice Chairperson ____________________________________ Monica Ray, Secretary ____________________________________ Jay Haddock Ortiz, Treasurer ____________________________________ Nina Albert, Member ____________________________________ Alan Bubes, Member __________________________________ Marisa Flowers, Member ___________________________________ Solomon Keene, Member __________________________________ Brian Kenner, Member ___________________________________ Glen Lee, Member

3 of 3
___________________________________ George T. Simpson, Member Resolution No. 25-09 Dated: June 12, 2025

Docusign Envelope ID: 69FA3CF6-9658-46B7-8B98-25C2D2458023
801 Allen Y Lew Place, NW
Washington, DC 20001
P: 707 ?49 3000
F. 202.21\9.9.':,.':,
cvcntsac.co:n
September 24, 2025
Katherine Tracy
Aramark Management Services, LP
2400 Market Street
Philadelphia, PA 19103
NOTICE TO PROCEED/LETTER CONTRACT
Re: Janitorial Environmental Cleaning and Related
Services RFP Solicitation No. 25-S-212-095
with Aramark Management Services, LP
Dear Ms. Tracy:
The Washington Convention and Sports Authority t/a Events DC hereby
gives notice to Aramark Management Services, LP ("Contractor") to proceed
with providing Janitorial Environmental Cleaning and Related Services
("Services") in accordance with RFP Solicitation No. 25-S-212-095, as follows:
1. This Notice to Proceed ("NTP") is effective from October 1,
2025 through the execution of the definitive contract, or November
30, 2025, whichever is earlier;
2. Payment will be made to the Contractor under this NTP only for
work performed in accordance with the RFP and as requested by
Events DC;
3. The following activities will be allowed under this NTP:
a. Coordinating with Events DC to begin setting up operations;
b. Furnishing all necessary management, superv1s10n,
labor, equipment and supplies necessary to provide the Services;
c. Implementing a Quality Control Program;
d. Providing routinely scheduled Services;
e. Employing active, qualified, competent and
experienced managers, on-site personnel and team leads to
manager each shift properly; and
f. Furnishing staff with uniforms and identification badges.
4. Contractor is solely responsible for obtaining and maintaining all
required licenses, permits and/or governmental approvals and shall
comply with all
1
DocusignEnvelopeID:69FA3CF6-0658-46B7-8B98-25C202458023
events
DCAMEEea
PaartCaos
CREATIVESd

EventsDC rules,policiesandproceduresandapplicablefederalandDistrict
of Columbialaws;
5.Contractorshallmaintaingeneralliabilityinsuranceatcommercially
reasonablelimits,workers’compensationinsuranceatstatutorylimits,and
employer’sliabilityinsurance;and
6. Payments made underthisNTP shallnotexceed $950,000.00.
Ms.CathyBolesisEventsDC’sdesignatedContractingOfficer’sTechnical
Representative(COTR)andisresponsiblefordirectingtheServicestobeprovided
byContractor.Shemaybereachedat(202)249-3165orcmboles@eventsdc.com.
Alternatively,ifyouhavequestionsaboutyourcontractorthecontractingprocess,
youmaycontactMr.GeraldGreenintheOfficeofContractsandProcurement
Servicesat(202)249-3028orgereen@eventsde.com.
PleaseacknowledgeyouracceptancebelowandreturnasignedcopytoMr.Gerald
Greenviae-mail.
Sincerely,
ngie M, Gates
Presidentand Chief Executive Officer/
ChiefContractingOfficer
RECEIPT AND ACCEPTANCE OF NOTICE TO PROCEED
‘AramarkManagementServices,LP
By: Award. Ailes. ‘LegallySufficient
thonSignature aWorle —‘AmandaAllen
PrintedName
10/9/2025
Date
Docusign Envelope ID: 1F67F7A8-6DEE-4351-8372-A593021BFFDC
1
November 20, 2025
Katherine Tracy
Aramark Management Services, LP
2400 Market Street
Philadelphia, PA 19103
SECOND NOTICE TO PROCEED/LETTER CONTRACT
Re: Janitorial Environmental Cleaning and Related Services RFP
Solicitation No. 25-S-212-095 with Aramark Management Services,
LP
Dear Ms. Tracy:
The Washington Convention and Sports Authority t/a Events DC hereby gives this
notice to Aramark Management Services, LP (“Contractor”) to continue providing
Janitorial Environmental Cleaning and Related Services (“Services”) in
accordance with RFP Solicitation No. 25-S-212-095 as follows:
1. This Second Notice to Proceed (“NTP”) is effective from November 30,
2025 through the execution of the definitive contract, or December 31, 2025,
whichever is later;
2. Payment will be made to the Contractor under this NTP only for work
performed in accordance with the RFP Solicitation and as requested by
Events DC;
3. The following activities will be allowed under this NTP:
a. Coordinating with Events DC to begin setting up operations;
b. Furnishing all necessary management, supervision, labor,
equipment and supplies necessary to provide the Services;
c. Implementing a Quality Control Program;
d. Providing routinely scheduled Services;
e. Employing active, qualified, competent and experienced
managers, on-site personnel and team leads to manage each shift
properly; and
f. Furnishing staff with uniforms and identification badges.
4. Contractor is solely responsible for obtaining and maintaining all required
licenses, permits and/or governmental approvals and shall comply with all

Docusign Envelope ID: 1F67F7A8-6DEE-4351-8372-A593021BFFDC
2

Events DC rules, policies and procedures and applicable federal and District
of Columbia laws; and

5. Contractor shall maintain general liability insurance at commercially
reasonable limits, workers’ compensation insurance at statutory limits, and
employer’s liability insurance.

Ms. Cathy Boles is Events DC’s designated Contracting Officer’s Technical
Representative and is responsible for directing the Services to be provided by
Contractor. She may be reached at (202) 249 -3165 or cmboles@eventsdc.com.
Alternatively, if you have questions about your contract or the contracting process,
you may contact Mr. Gerald Green in the Office of Contracts and Procurement
Services at (202) 249-3028 or ggreen@eventsdc.com.

Please acknowledge your acceptance below and return a signed copy to Mr. Gerald
Green via e-mail.

Sincerely,

Angie M. Gates
President and Chief Executive Officer/
Chief Contracting Officer

RECEIPT AND ACCEPTANCE OF SECOND NOTICE TO PROCEED

Aramark Management Services, LP

By:
Authorized Signature
Katherine Tracy
Printed Name
12/1/2025
Date

1
CONTRACT FOR GOODS AND/OR SERVICES ISSUED BY: The Washington Convention and Sports Authority t/a Events DCOffice of Contracts and Procurement Services ADDRESS:801 Allen Y. Lew Place, NW, Washington, DC 20001CONTRACT NO: AGR-25-30000342SOLICITATION NO:25-S-212-095PROGRAM OFFICE:Facility Operations and Services DivisionCONTRACTING OFFICER TECHNICAL REPRESENTATIVE (“COTR”):Cathy Boles, Cmboles@eventsdc.com, (202) 249-3165 CAPTION: Janitorial Environmental Cleaning and Related ServicesCONTRACT CONTACT:Gerald Green, ggreen@eventsdc.com, (202) 249-3028Documents Incorporated by Reference: All documents listed in Sections F and GBY:Signature of Authorized RepresentativeKatherine TracyName (Print)VP of FinanceTitleDate Address line 1: 2400 Market StreetAddress line 2:City, State, Zip: Philadelphia, PA 19103Telephone No. (800) 901-7373Facsimile No. C:ACCEPTANCE BY EVENTS DChief Contracting OfficerAngie M. Gates Name (Print)Datebox below is forThe information contained in thethe event of aEvents DC’s use only and, inon and the terms ofdiscrepancy between this informatill take precedence.the Contract, the Contract terms shaPERIOD OF PERFORMANCE:ar or Term:Base Ye1, 2025October -erSeptemb 30, 2030CONTRACT AMOUNT:rm:Base TeNot-to- xceed (“NTE”)E$ ,788.6039,241OPTION YEARS:Five (5)
CONTRACTOR:(Contractor shall not commenceperformance until this Contract has been fullyexecuted by Events DC)Aramark Management Services, LP.

Page 2 of 35 Contract NO. AGR-25-30000342 Janitorial Environmental Cleaning and Related Services
SECTION A - GENERALThe Washington Convention and Sports Authority t/a Events DC (“Events DC”) Office of Contracts and Procurement Services executes this Contract withAramark Services, Inc.(the “Contractor”) for Janitorial Environmental Cleaning and Related Services (the “Services”).SECTION B - SPECIFICATIONS/SCOPE OF WORK B.1 GENERAL STATEMENT OF WORK(a) The Contractor shall furnish all necessary management, supervision, labor, equipment and supplies necessary to provide the Services to include routine, scheduled and unscheduled services necessary to successfully and effectively provide the Services to ensure clean, safe, and well-maintained Events DC’s facilities, including without limitation, the Walter E. Washington Convention Center(“Convention Center”) (each a “Facility”; collectively, the “Facilities”) in accordance with the standards set forth in this Section B. These Services will be required as needed up to twenty-four (24) hours per day, seven (7) days per week, and three hundred sixty-five (365) days per year. Work shall be performed in three (3) shifts.(b) The Contractor shall also perform the related services as outlined in Section B.6 below. These services shall be performed in the areas outlined in the floor plans, (see Attachment “Convention Center Floor Plans”). B.2 QUALITY CONTROL PROGRAM (a) The Contractor shall establish and implement a Quality Control Program (QCP). The QCP shall be submitted to the COTR for approval at least ten (10) days prior to the proposed implementation. (b) The Contractor’s QCP shall be a system for identifying and correcting deficiencies in the quality-of-service delivery before the level of performance becomes unacceptable and identify areas to improve service delivery.(c) The QCP shall, at a minimum include:1. An internal inspection system covering all Services to be performed, including checklists that will specify areas to be inspected by Contractor personnel on either a scheduled or un-scheduled basis along with the frequency of inspections which shall be conducted at no less than quarterly and identify the QCP individual(s) who will perform the inspections.2. Copies of the inspections shall be submitted to the COTR.3. A method for identifying deficiencies in the quality of Services performed and for proposing the corrective action taken.4. How the Contractor will control quality of supplies and Services.5. How project management, inspections, plan implementation, process improvement changes, correction of deficiencies, and green cleaning compliance will be accomplished.
Page 3 of 35 Contract NO. AGR-25-30000342 Janitorial Environmental Cleaning and Related Services
6. How it will monitor and respond to service calls and the resolution of complaints.B.3 GREEN CLEANING PLAN(a) The Contractor shall reduce the environmental impacts of work performed under the Contract by us-ing to the maximum extent, environmental sound practices, processes and products.(b) The Contractor shall use green cleaning products and processes and shall demonstrate such capabil-ity by submitting a Green Cleaning Plan (GCP) to the COTR. The GCP shall describe the methods, materials and equipment to be used under the Contract. The GCP is required to be submitted fifteen (15) days after issuance of the Contract.(c) The Contractor shall submit to the COTR a Green Cleaning Product Volume Report which shall clearly report the use by liter volume amount of Green Cleaning products used. Green Cleaning products and processes include, but are not limited to, products containing recycled content, bio-based products, and products and/or services that minimize the use of energy, water and other re-sources. Specific products of concern with specified Post-Consumer Recycled Content (PCRC) amounts are as follows: 1. Trash Liners shall contain a minimum of twenty percent (20%) PCRC; and 2. Products shipped in recyclable packaging (i.e., cardboard packaging) shall contain a min-imum of thirty-five percent (35%) PCRC.(d) The Contractor shall utilize environmentally preferable products and services, (i.e., paper goods) meeting the Environmental Protection Agency's Comprehensive Procurement Guideline (EPA CPG) requirements that are chlorine free and use vacuum equipment with HEPA filters. (e) The Contractor shall provide Material Safety Data Sheets (MSDS) for all products used. The Con-tractor shall provide new MSDS if products change. The Contractor shall maintain copies of all forms on-site and copies should be provided to the COTR. B.4 ENVIRONMENTAL CLEANING (a) The Contractor shall provide equipment, labor, materials and supervision on both an emergency and non-emergency basis for the detection, remediation and disposal of environmental hazards within the Facility. The Contractor shall assist the Facilities Division and perform at a minimum the following services:1. Microbial-fundal bacteria – The Contractor shall provide a comprehensive range of fungal and bacteria identification and remediation services. 2. Flood/water remediation – The Contractor must provide equipment and staff that know how to utilize thermal imaging devices to identify hidden water, as well as dehumidifiers, floor pumpers and high-end wall dry systems. 3. Hazardous recycling – The Contractor shall provide disposal and recycling of the following material: PCB ballast, mercury vapor lamps, computer equipment, fluorescent lamps, mercury switches, batteries, glycol, and various spent solvents.
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4. Blood Excrement and/or other bodily fluids – The Contractor shall clean all blood, excrement, bodily fluid substances or any unsanitary condition and sanitize as appropriate and per govern-ment regulations, in accordance with Occupational Safety and Health Administration (OSHA) 29 CFR 1910. (b) The Contractor shall provide evidence, annually for current staff and upon hire for new staff that demonstrates the Contractor’s current certifications to perform services as described in the guidance in OSHA Act of 1970, and more specifically the following OSHA standards:1. Blood Borne Pathogens – 1910.1030. 2. Respiratory Protection – 1910.134. 3. Hazardous Waste Operations and Emergency Response – 1910-120. 4. Personal Protective Equipment – 1910.132. B.5 ROUTINE SCHEDULED SERVICES(a) Lobbies, Concourses and Registration Areas The lobbies, concourses and registration areas are high-visibility and high-traffic areas, and special attention shall be given to these areas. The Services described below shall be of the highest quality, (i.e., comparable to a four-star hotel or higher) and monitored at a frequency that maintains a clean appearance at all times. Events DC requires that at all times when the Facilities are occupied:1. Floors shall be free of trash, debris, dirt, marks and foreign matter. 2. Floors shall have a uniform appearance without unsightly buildup and shall be slip resistant. 3. Walls and baseboards shall be free of water, chemicals, splashes and markings. 4. Metal surfaces shall be clean and free of dirt, grime, dust streaks, water marks, smudges and spots, and shall not be cloudy. 5. All escalator glass and metal surfaces shall be clean and smudge free. 6. All ledges and canopies shall be clean and free of foreign matter.7. No dirt shall be left in corners, behind fixtures or behind doors.8. All areas requiring power washing or cleaning shall be free of streaks and removable spots.9. All phones, fire cabinets and water fountains shall be wiped, cleaned and disinfected. All smudges, spots, grime and debris are to be removed.10. Mommy pods shall be disinfected and cleaned regularly.11. The public lobby furniture and accessories shall be disinfected and cleaned regularly.(b) Exhibit Halls A, B, C, D and E1. During the move-in (set-up) of an event, the Contractor shall:i. Maintain the exhibit hall floors by ensuring they are free of trash, debris, dirt, dust, or foreign matter and are completely clean to allow for carpet installation.ii. Monitor all exhibit hall restrooms and ensure that the restrooms are appropriately stocked and cleaned during this time.
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iii. Remove all recyclable materials off the exhibit hall floor to the proper containers assigned by Events DC.iv. Maintain all loading docks and loading dock platforms and ensure that there is no trash buildup throughout the move-in. 2. The Contractor shall maintain the concrete flooring in all exhibit halls and loading docks as follows: i. Daily Maintenance a) Dry Dust Mop – Use a clean microfiber dust mop to remove loose dirt, grit and debris that may scratch the floors.b) Damp Mob/Auto Scrubber1. Mix ReflectiCLEAN with water according to the manufacturer’s product direction of use.2. Use a damp microfiber mop or an auto-scrubber equipped with the appropriate high-quality soft brushes/pads specifically made for cleaning/maintenance.3. Avoid excessive water, no puddling and ensure the floor dries quickly. c) Spot Cleaning – Address spills immediately using ReflectiCLEANto prevent staining, etching and/or damage. ii. Monthly Maintenance a) Deep Cleaning – Conduct a thorough cleaning using ReflectiCLEAN in an auto-scrubber fitted with the appropriate high-quality, soft Reflective Floor cleaning pads designed for polished concrete. Focus on high-traffic areas to remove embedded grime. b) Inspection – Check for wear patterns, scratches, or dull spots and document any irregularities. iii. Quarterly Maintenance a) Professional Rejuvenation/Restoration 1. Engage a Reflective Floor Platinum Elite Installer to perform advanced maintenance to include: a. A high-performance cleaning using ReflectiCLEAN to restore the floor’s clarity and gloss. b. Application of a protective ReflectiFINISH coating or ReflectiHARD densifer, if necessary, to maintain durability and aesthetics. c. Re-polishing and re-burnishing of high-traffic or dulled areas to ensure uniform appearance. d. Detailed Inspection – The installer will evaluate and document the floor’s condition and address potential issues to ensure its long-term performance.
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3. During the event, the Contractor shall:i. Provide each exhibit area with large receptacles with surrounds approved by the COTR to collect the trash generated from the event. The Contractor shall maintain these receptacles during all hours that the event is open, keeping them clean and emptied.ii. Monitor and maintain all restrooms, keeping them free of trash and debris and well stocked. The mirrors, counters, sinks, toilets and urinals shall be kept clean.iii. Maintain all loading docks and loading dock platforms, with no trash buildup throughout the event. 4. Provision of 3rd Party Labor for Cleaning Exhibit Halls i. The Contractor shall be permitted to market 3rdParty Labor for cleaning exhibitors’ booths during move-in or during the event to Decorators and Show Management. ii. The Contractor shall develop a marketing plan to include labor rates to successfully market the 3rd Party Labor services to Decorators and Show Management to be approved by the COTR. iii. The Contractor shall utilize dictated labor for these services not drawing down from the existing labor pool. iv. If engaged for these services, the Contractor shall pay Events DC twenty-five percent (25%) of the revenue generated from providing these services. The Contractor shall make payments to Event DC on a monthly basis, but no later than the 10th day of each month based on revenue earned.v. The Contractor shall submit the following information to Events DC as supporting documentation attached to each monthly payment: a) A monthly gross revenue report listing gross revenues by events that is to be subtotaled by month, with running fiscal year-to-date totals. b) A monthly accounting of all services provided. This report shall include a listing of all invoices issued during the month and listed in numeric order showing Invoice Number, Event Number, Event Name, Client’s Name, Event Space, total amount of the service, and commission owed to Events DC. This report shall also have a monthly subtotal and running year-to-date total of all invoices issued. c) Other detailed reports as Events DC may require. 5. During move-out (breakdown) of the event, the Contractor shall: i. Schedule adequate personnel to monitor trash and recycling to ensure that trash and recycling is removed in a timely manner and does not accumulate so as to slow or disrupt move-out operations. ii. Scrub all event exhibit hall floors within limited timeframes, (e.g., 725,000 square feet in 16 hours) so that each exhibit hall is delivered free of trash, cleaned and scrubbed for the next booked event. 6. Between events, the Contractor shall complete all cleaning associated with exhibit halls, to include at a minimum: cleaning ledges, detailing restrooms, scrubbing the concrete floors, dusting, cleaning reachable glass, pressure washing barrels, cleaning walls, cleaning utility closets, wiping down doors, cleaning escalators and stairs, and detailing all passenger and freight elevators serving the areas.
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(c) Ballrooms A, B and C, Dressing Rooms, Meeting Rooms, Salon and Show Officesa. The Contractor shall provide the highest level of quality service and shall monitor these areas to present a clean appearance at all times. The Contractor shall ensure the following is accomplished:i. Floors shall be free of trash, debris, dirt, marks or foreign matter. ii. Floors shall have a uniform appearance without unsightly buildup and shall be slip resistant. iii. Walls and baseboards shall be free of water splashes and markings. iv. Metal surfaces shall be polished. v. Glass surfaces shall be clean and free of dirt, grime, dust, streaks, water marks, smudges and spots and shall not be cloudy. vi. All floor carpet and stage carpets shall be cleaned and vacuumed prior to attendees entering the space(s). b. At the end of an event, the Contractor shall: i. Vacuum all floor and stage carpet, check for spots, gum and areas needing repair, and shall either clean and remove the spots, gum, etc., or report any areas needing repair to the COTR within one (1) business day after discovery.ii. Empty all trash and recycling receptacles and wipe down all visible surfaces of same. iii. Wipe down all tables and chairs remaining in place for the next event. iv. Wipe down all walls and doors and clean all smudges. v. Clean and dust all ledges and sconces between events. (d) Offices (Management and Event) a. The Contractor shall ensure that:i. All venetian blind slats and tape shall be free of dust and cobwebs.ii. All walls and wall coverings shall not have obvious signs of water spots, soil substances, dust, smudges, and all markings shall be removed from all surfaces.iii. All wastebaskets, trash receptacles and recycling containers shall be maintained free of trash, debris, residue and odor. iv. All torn liners shall be replaced as necessary. v. All carpeted areas shall be vacuumed, swept and spot cleaned. vi. Carpet cleaning in the office space should be done at least twice per year. vii. All furniture shall be dusted and/or damp wiped without disturbing employees’ work materials. viii. All resilient floors shall be damp mopped, and spray buffed. ix. All hard and resilient floors shall be burnish areas where needed and old finish or wax shall be stripped and reapplied. x. All walls, baseboards and other surfaces shall be free of finish residue and marks from the equipment. xi. All trash cans and recycling receptacles shall be emptied at least once daily, including weekends.
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xii. All furniture shall be free of visible dust.(e) Main Entrances/Interior a. The Contractor shall ensure that the main entrances and vestibules present the appearance of a Class A facility or four-star hotel at all times. The Contractor shall also ensure the following:i. Trash and ash urn receptacles inside and outside the main entrances are empty at all times, with no instance of visible or overflowing trash. ii. Trash and ash urn receptacles are wiped down to ensure they are free of dirt and grime at all times. iii. All carpet in the lounge areas is vacuumed and checked for spots and tears. iv. All glass doors are wiped down and free of smudges and debris at all times that the Facilities are open. v. All furniture in lounge areas is set and arranged according to Events DC’s approved layout for the areas. vi. All floor mats are vacuumed and arranged properly at all times, regularly checked for tears, and promptly removed from service until repairs are complete. vii. All granite/stone areas are cleaned on a daily basis. Deep cleaning of the granite/stone areas are to be performed at least on a quarterly basis and then sealed with a penetrating sealer. viii. All trash and recycling containers shall be maintained clean and free of visible dirt and soil substances. Containers shall be power washed periodically to ensure cleanliness at all times. Units may be repositioned as necessary to conform to guest movement patterns during events.ix. All torn or unsightly bags from the containers shall be removed promptly.(f) Service Corridors a. The Contractor shall ensure that all service corridors are clean at all times and that: i. Trash and recycling receptacles inside and outside the doorways shall be regularly emptied, with no instances of overflowing or piled-up waste waiting for removal. ii. Trash and recycling receptacles shall be regularly wiped down to ensure they are free of dirt and grime. iii. All doors and baseboards shall be regularly checked for dirt, dust and stains and shall be free of smudges and debris at all times. iv. Walls and baseboards shall be regularly checked for dirt, dust and stains and shall be free of smudges and debris at all times. v. All floors are vacuumed and shampooed and/or swept or mopped regularly. (g) Employee Lounge a. The Contractor shall ensure that:i. All trash receptacles are pulled and wiped down to ensure they are free of dirt and grime.ii. All floors are swept and mopped daily. iii. All tables and chairs are wiped down daily.iv. All vending machines and microwave ovens are wiped down daily.
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v. All glass windows are regularly cleaned.vi. All refrigerator interiors shall be cleaned quarterly.vii. All restrooms are cleaned daily.(h) Restroomsa. The Contractor shall ensure that:i. All trash receptacles are pulled and wiped down to ensure they are free of dirt and grime. There shall be no instance of trash overflowing or spilling out of trash receptacles. ii. All floors shall be swept and mopped daily, and more often as may be appropriate during events. There shall be no instances of spills or standing water in restrooms that are open and accessible to guests, workers or staff. iii. All sinks and mirrors shall be wiped down daily, and more often as may be appropriate during events. iv. All urinals, toilets and fixtures shall be cleaned, sanitized and disinfected. v. All partitions and doors shall be wiped down. vi. All glass shall be clean at all times. vii. For all restrooms (including lounge areas, locker rooms, shower stalls, water fountains and utility sinks and closets), the Contractor shall ensure that: 1. All plumbing fixtures are clean, disinfected, and bright with no obvious dust, stains, streaks, soil substances, rust, mold or encrustation; 2. All floor and wall grout are maintained free of any dirt, grime, or finish buildup; and 3. All dispensers, including toilet seat covers, toilet tissue, paper towel, soap, etc. are continuously maintained and refilled throughout the day as necessary to meet the needs of the occupants. b. Restrooms shall be monitored at a frequency that will prevent trash from accumulating. There shall be no instances of trash overflowing or spilling out of the trash receptacles. c. Commode seats and sinks shall be wiped down to maintain a clean appearance. d. Waste receptacles and sanitary napkin containers are emptied and disinfected with new bags inserted. e. There shall be no sign of obvious dust, soil substances, or dirt on the walls, mirrors, stalls and metal surfaces. These areas shall present a clean and sanitized appearance and shall be maintained odor free. f. All floors are to be swept and scrubbed utilizing a cleaner/disinfectant. All surfaces shall be dry and the corners clean. g. All fixtures, metal chrome surfaces, doorplates, water closets, urinals and toilets shall be cleaned and disinfected. h. All bowls/urinals are to be cleaned as far into the trap as possible and under the inside rim.
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i. All stains are to be removed with soap grit or grit cake; however, the use of toilet bowl cleaners, acids, or strong alkalis which tend to damage glaze shall not be allowed. Cleaning shall include the seat, interior/exterior of bowl/urinal, flush valve and polishing piping. j. All waste receptacles are to be emptied and paper towels, hand soap, toilet paper and seat cover dispensers shall be restocked. Sanitary napkin receptacles are to be emptied and cleaned. Soiled bags are to be replaced with new ones. Deodorizers are to be checked, and cartridges replaced when necessary. k. Hand soap dispensers are to be checked, and cartridges, batteries or dispensers are to be replaced as needed. l. Surface spot cleaning and dusting are performed on horizontal surfaces up to approximately 10 feet from the floor. m. Throughout the day, empty waste receptacles and service dispensers to ensure that adequate supplies are always available. Police/check rooms and clean washbasins as traffic demands. n. Personal product dispensers shall be stocked and maintained. o. All resilient floors are to be damp mopped, and spray buffed. p. The full surface area of all stall partitions, doors, and wastepaper receptacles are to be damp wiped utilizing a multipurpose (disinfectant-deodorizer) cleaner. q. Old finish or wax on hard and resilient floors should be stripped and one or more coats of floor finish should be applied. Walls, baseboards and other surfaces shall be free of finish residue and marks from the equipment. r. All baby changing stations are to be cleaned and disinfected throughout events. (i) Docks, Bays, Ramps, VIP Deck/Exterior a. The Contractor shall ensure that all areas present a clean appearance, free of litter, dirt, trash, debris and discarded items. There shall be no signs of liquid spillages, stains or foreign matter on concrete, brick or other hard surfaces. All exterior areas surrounding the building shall be monitored at a frequency that will prevent trash and debris from accumulating. b. The Contractor shall maintain the loading docks, bays, platforms, ramps and driveways to ensure that: i. Trash, debris and other discarded materials do not accumulate. Frequent monitoring is required; ii. There are no instances of trash overflowing from receptacles, compactors or open-top trash containers. During events these areas must be staffed at all times; trash shall not be
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allowed to remain staged in rolling carts; overnight for later disposal into open tops, roll offs, balers or compactors.iii. All platforms, docks, ramps and driveways are swept to ensure the areas are clean and free of trash, debris and foreign matter. They are to be hosed down, pressure washed and mechanically scrubbed after events. No dirt shall be left in corners, crevices or where sweepings were picked up; iv. All sidewalks surrounding the building are to be monitored at a frequency that prevents trash and debris from accumulating. This includes the possible handling of syringes, human and avian/animal excrement; v. All smoking areas on the dock and exterior grounds are monitored at a frequency to maintain a clean appearance; and vi. All sidewalks are to be hosed down and pressure washed regularly, weather permitting, to include the sidewalk area of Metro entrances. (j) Escalators, Elevators, Stairs a. The Contractor shall ensure that the escalators, elevators (passenger and freight) and stairs are cleaned regularly to include: i. All vertical and horizontal surfaces shall be clean and free of obvious dirt, dust, smudges, soil substances or other foreign matter. The Contactor shall only use Events DC authorized products; ii. Carpeted surfaces and elevator door tracks shall be clean and maintained free of soil or foreign matter; iii. Clean all surfaces in the interior of the passenger elevator car, including floor track;iv. Clean exterior surfaces of all doors and frames. Dust interior elevator surfaces;v. Damp wipe interior and exterior elevator surfaces; vi. Vacuum elevator carpets; vii. Polish metal surfaces to achieve a bright, lustrous finish;viii. As needed, remove spots and/or extract carpet. Sweep freight and service elevator floors and wet mop or scrub;ix. Prevent dirt from being swept down the elevator shaft;x. Remove debris from overhead lighting diffuser panel; andxi. Clean escalator stairs, regularly removing all dirt and grime from the crevices and corners.b. All stairs must be swept and cleaned routinely to avoid dust, grime, dirt and spot buildup.(k) Walls, Glass, Wood, and Metal Surfacesa. Interior glass (inside and outside): Surfaces shall be cleaned on both sides of all interior and plate glass, including lobby glass, entrances and vestibule doors. Window sashes, sills, woodwork/metalwork and other glass surroundings shall be wiped free of drippings and marks. All glass surfaces shall be maintained clean and free of smudges, dirt, dust and water marks. b. The Contractor shall also provide the following services:
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i. Clean both sides of the entrance door glass and the frame surrounding entrance doors within approximately 10-12 feet from the floor to the top of the window frame. ii. Mirrors: Surfaces shall be clean and free of obvious dirt, dust, smudges or soil substances.iii. Dust wooden surfaces according to specifications, being free of cobwebs, smudges and grime. No cleaning chemical shall be used on the wooden surfaces. iv. Metal and Brass Surfaces: All surfaces shall be maintained to ensure they are free of smears, stains, smudges or other soil substances and present a uniform luster appearance. v. Vertical and Horizontal Surfaces (excluding mechanical space, vacant space and storage space) in the building approximately 10-12 feet or more from the floor. This includes but it is not limited to, the wall and ceiling area, transoms, clocks, ceiling molding, tops of partitions, wall fans, plaques, file cases, bookcases, lockers, etc. Damp and dry high surfaces such as transoms, clock glass, picture frames and glass, smudged areas surrounding air grilles, diffusers, etc. Drapes shall be vacuumed in place. vi. Artwork located throughout the Facilities, specifically within the Convention Center is not to be cleaned by the Contractor. (l) Human, Avian and Animal Excrement a. The Contractor shall clean steps, entrances, ramps, sidewalks, landings, balconies and ledges of all human and avian excrement while following established safety precautions. Knowledge of OSHA safety procedures in cleaning areas contaminated by bat, pigeon or other avian pest excrement is required. b. The Contractor shall fully train all employees to perform these services using OSHA standards. c. The Contractor shall manage and operate a blood borne pathogen program in accordance with industry standards. (m) Trash Removal/Recycling/Compost Program a. All trash, debris, compost and recyclable materials generated in and around the Facilities shall be collected and moved to the designated areas as specified by Events DC. Bags of trash, debris or recyclable materials shall not be left in public areas. When a dedicated container is available for recyclables it shall be used, otherwise the different recyclables shall be stored in separate containers until they can be removed. b. The Contractor shall pick up, sort and remove all recyclable materials every shift from specially marked receptacles. Recyclable materials consist of wastepaper, glass, cans, plastic and cardboard. The materials shall be transported to an area designated by the COTR. c. The Contractor shall also coordinate/schedule all compactors and open tops and provide location reports to the COTR.
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(n) Phones, Fire Cabinets and Water Fountainsa. The Contractor shall wipe clean and disinfect the phones, fire cabinets and water fountains regularly. The Contractor shall remove all smudges, spots, grime and grime from units. The Contractor shall report to the COTR any noticeable problems with the components of the units that do not operate properly. (o) Granite and Stone Cleaning a. The granite/stone area covering is approximately 5,000 square yards from the outside of the building, into the Main Lobby, on the L Street entrances at both the South and the Middle Building inside and outside; and located at each Rotundas on the Concourse Level. A mild detergent should be used in warm water when cleaning to prevent excessive film buildup on the surfaces. A rotating brush or deck brush should be used when deep cleaning to remove all oil stains. Scouring pads or creams are not recommended when cleaning. b. The Contractor shall rinse areas thoroughly after cleaning following manufacturer’s recommendations. The routine cleaning of these areas shall be done on a daily basis by the Contractor. The granite/stone areas shall be deep cleaned on a quarterly basis (a minimum of four (4) times per year). c. The Contractor shall coordinate the granite/stone cleaning schedules, in writing, with the COTR and receive written authorization to proceed with the scheduled work. d. Additional cleanings may be scheduled for any area at the option of the COTR at the Contract unit prices. The granite/stone area shall be sealed with a penetrating sealer a minimum of two (2) times each year unless Events DC requires additional applications. (p) Window Cleaning Services and Power Washing a. The Contractor shall furnish all supervision, labor, materials, equipment, supplies to perform window cleaning of all internal and external surfaces of perimeter windows and both sides all interior windows and power wash the building façade a minimum of three (3) times a year. The equipment may include, but is not limited to, ladders, scissor scaffolding and lifts. Equipment must meet OSHA safety requirements as well as safety requirements pursuant to law and industry standards. b. Use of a non-abrasive, non-corrosive solution, which will leave all window glass and frames free of spots, smudges, streaks and other dirt or residue. c. The Contractor shall re-tuck loose weather stripping in place during the window cleaning throughout the Facility.d. The Contractor shall be responsible for taking proper precautions to ensure the safety of window cleaning personnel, pedestrians and property. Sidewalk barricades shall be used when performing service on exterior windows and power washing, and areas shall be cordoned off as
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is reasonably necessary and appropriate when performing service on interior windows to ensure the safety of people.(q) High Dusting a. The Contractor shall perform high dusting four (4) times a year. All areas shall be clean and free of dust, trash, cobwebs and foreign matter. (r) Floor Matsa. All mats shall be extracted and scrubbed weekly. All mats shall be vacuumed and aligned properly daily in all areas and more frequently depending on the weather. B.6 UNSCHEDULED ACTIVITIES (a) Snow Removal 1. The Contractor shall furnish all labor, supervision, equipment and supplies required to perform snow removal services, when necessary. 2. The Contractor shall ensure that all sidewalks are maintained free of all hazardous conditions that are caused by ice or snow at entrances, steps, landings, sidewalks, and other approaches. Chemicals and/or sand used shall not damage or destroy Facil-ity property. Snow and ice removal shall be completed as specified by Events DC, based on event activity. The Contractor shall be held responsible for all damage of grounds and landscape caused by the application of chemicals for ice or snow re-moval.3. The Contractor shall be responsible for all equipment repairs and for providing all accessories including additional accessories as needed, to include, but not be limited to, additional snow blowers and rock salt. These services are to be billed on a time and materials basis.(b) Additional Staffing 1. The Contractor must be prepared to bring in staff with short notice (4 hours or less). Floods, moving furniture and inclement weather can create a need to have more than the scheduled staff on hand. (c) Emergency Services 1. The Contractor shall address any and all emergency services to include, but not be limited to, cleaning up water or debris caused by inclement weather, precipitation, wind, broken or leaking pipes, sinks, toilets, drinking fountains, mud or water tracked through the buildings, spilled drinks and other similar occurrences.
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(d) Optional Services1. Repairs – When notified in writing by the COTR, the Contractor shall repair dam-age, including, but not limited to, the carpet, granite, stone, wood and transition plates.(e) Additional Required Services 1. The Contractor shall occasionally be requested by the COTR in writing to provide specialty services or equipment/products. These services include, but are not lim-ited to, elevator/escalator stainless steel restoration and sealant services. Equip-ment/products may include, but not be limited to, providing Rubbermaid products (utility carts, tilt trucks, paper towel/toilet tissue dispensers, trash cans, etc.), green materials (recycling surrounds and lids) and exterior trash cans and ash trays. 2. These services and/or equipment/products are to be billed on a time and materials basis. Events DC will receive all invoice discounts with respect to the purchase of products, supplies, equipment and services by the Contractor. Excluding such in-voice discounts, the Contractor shall be entitled to receive and retain all discounts, rebates and allowances otherwise available to the Contractor under its arrangement with distributors and suppliers. B.7 REMEDIES FOR NON-PERFORMANCE OF SERVICES (a) In the event of non-performance of any or all of the Services covered by the contract, Events DC shall have the right to exercise any one or more of the following options at its sole discretion: 1. Notify the Contractor of non-performance and allow the Contractor to correct non-performance. Events DC shall make no deductions from the Contractor’s invoice for such deficiencies if the deficiencies are cured to Events DC’s satisfaction. 2. Performance deficiency remains uncorrected by the Contractor and Events DC may cure the performance deficiency by any means it deems necessary, and cost incurred by Events DC to cure the deficiency shall be deducted from payment to the Contractor. B.8 HIGH-PERFORMANCE CLEANING PROGRAM (a) The Contractor shall establish and document a High-Performance cleaning program and should include, at a minimum, the following elements:1. An appropriate staffing plan for implementation. The staffing plan must illustrate daily and event specific staffing levels. 2. A plan for training facility personnel in the hazards, use, maintenance, disposal, and recycling of cleaning chemicals, dispensing equipment and packaging.
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3. Guidance on the use of chemical concentrates with appropriate dilution systems to minimize chemical use wherever possible.4. Guidance on the use of sustainable cleaning materials, products, equipment, janitorial paper products and trash bags. Meet the sustainability criteria outlined for purchase of sustainable cleaning products and materials. 5. Guidance on the use of cleaning hard floors and carpet care products. Meet the sustainability criteria outlined for purchase of sustainable cleaning products and materials. 6. Guidance on the use of cleaning equipment. Meet the sustainability criteria outlined for sustainable cleaning equipment. 7. A description of how the buildings’ green cleaning practices comply with applicable local regulatory requirements. 8. A plan for communicating proper disposal methods for all cleaning waste (including floor stripping by products) to maintenance personnel. 9. A log for detailing all housekeeping chemicals used or stored on the premises. The log should include the manufacturers’ material safety data sheets (MSDS) and technical bulletins and provide full disclosure of ingredients. If ingredients ae not disclosed on MSDS, the team should contact suppliers to obtain this information. Suppliers should provide training on the hazards and proper use of all housekeeping chemicals. 10. A written floor maintenance plan and log for tracking the number of coats of floor finish (if applicable) applied as base and topcoats, along with relevant maintenance and restoration practices and dates. The interval between stripping and recoat cycles should be documented. (b) The Contractor shall submit the High-Performance cleaning program to the COTR for approval within ten (10) days prior to implementation. B.9 OPERATING PLAN The Contractor shall provide an Operating Plan with a schedule of all services to be performed. The schedule shall indicate the time of day, type of work to be performed and its frequency of performance (daily, weekly, monthly, quarterly, semi-annually, annually), the areas to be worked, and the estimated time to complete the work in each area. The Operating Plan shall also include a list of all cleaning supplies and equipment (See Section B.11) to be used.
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B.10 STRIKE CONTINGENCY PLAN The Contractor shall prepare a Strike Contingency Plan (SCP). At a minimum, the SCP shall describe in detail how the Contractor will staff the building to provide uninterrupted services as defined in the specification in the event of a strike by its employees.B.11 TOOLS, SUPPLIES AND EQUIPMENT(a) The Contractor shall furnish all tools, equipment and supplies necessary to properly perform the Services defined in the Contract. Only high quality, industrial and/or commercial tools and equipment shall be used.(b) Supplies 1. The Contractor shall be required to maintain a supply of cleaning and paper products adequate to meet the Facilities’ needs for approximately thirty (30) days. 2. Cleaning products used by the Contractor must meet one (1) or more of the following standards for the appropriate category. Janitorial services must sustain a thirty percent (30%) total annual purchase of these products (by cost): i. Green Seal GS-37, for general purpose, bathroom, glass and carpet cleaners used for industrial and institutional purposes. ii. Environmental Choice CCD-110, for cleaning and degreasing compounds. iii. Environmental Choice CCD-146, for hard surface cleaners. iv. Environmental Choice CCD-148, for carpet and upholstery care. 3. Disinfectants, metal polish, floor finishes, strippers, or other products, not addressed by the standards meet one (1) or more of the following standards for the appropriate category: i. Green Seal GS-40, for industrial and institutional floor care products. ii. Environmental Choice CCD-112, for digestion additives for cleaning and odor control. iii. Environmental Choice CCD-113, for drain or grease trap additives. iv. Environmental Choice CCD-115, for odor control additives. v. Environmental Choice CCD-147, for hard floor care.
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4. Disposable janitorial paper products and trash bags meeting the minimum requirement of one (1) or more of the following programs for the applicable product category: i. Green Seal GS-09, for paper towels and napkins. ii. Green Seal GS-01, for tissue paper. iii. Environmental Choice CCD-082, for toilet tissue. iv. Environmental Choice CCD-086, for hand towels. v. Janitorial paper products derived from rapidly renewable resources or made from tree-free fibers.vi. Hand Soaps meeting one (1) or more of the following standards: 1. No antimicrobial agents (other than as a preservative) except where required by health code and other regulations (food service and health care requirements). vii. Green Seal GS-41, for industrial and institutional hand cleaners. viii. Environmental Choice CCD-104, for hand cleaners and hand soaps. (c) Tools and Equipment 1. Equipment utilized in the performance of these Services must be adequate in quantity and quality and dedicated to the Facilities. The equipment is to reside at the Facilities and is not to be utilized in any other building. The COTR shall inspect and approve all equipment prior to use. 2. All equipment must be operated in a safe manner and must be clean and in good repair at all times while in the Facility.3. The equipment used by the Contractor to provide specified services shall not exceed the following floor load capacities:a. Interior floor load capacity: i. Lobby – 350 psi ii. Exhibit Hall – 350 psi iii. 2nd& 3rd Levels – 100 psi 4. The Contractor may furnish for its use, one electric golf-cart type vehicle for supervision and transportation of supplies. This vehicle is prohibited from operation in all public spaces and limited to only the service drive and docks, exhibit halls (when not occupied) service corridors and exterior perimeter of the building. 5. All equipment used in the performance of contract work on Facilities’ property shall be properly maintained in order to protect the operation and the public. All equipment is subject to inspection by the COTR. Any equipment deemed by the COTR to be inoperable, unsafe or improper for its intended use shall be removed from premises.
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6. The COTR reserves the right to refuse the use of or direct the discontinuance of the use of any tools or equipment it deems ineffective or harmful to surfaces and fixtures. Events DC reserves the right to recover these damages by any other legal means available.7. The Contactor shall maintain a complete set of operating instructions for each type, brand and model of equipment and tools used in the performance of the work. 8. The Contractor shall ensure that all tools, equipment and supplies used by its employees are used in accordance with the manufacturer's instructions and good safety practices.9. All tools and equipment used by the Contractor in the performance of the Services shall meet all applicable safety requirements. All electrical equipment must operate at full-rated performance levels of the existing building electrical circuits.10. The Contractor shall develop and implement adequate procedures and controls to ensure that all tools and equipment remain at all times in good, clean condition. 11. All equipment and tools must have non-marking wheels, adequate bumpers and guards to prevent marking or scratching of fixtures, furnishings or building surfaces.B.12 PERSONNEL(a) The Contractor shall employ at all times during the period of the Contract an active, qualified, competent and experienced Manager who is satisfactory to Events DC, available to manage the Contractor’s operations, and empowered to represent the Contractor in matters pertaining to day-to-day operations under the Contract. The Contractor shall also provide prior written notice of any changes as to the identity and a twenty-four (24) hour telephone number(s) of its Manager. (b) The Contractor shall provide an appropriate number of on-site supervisory personnel and team leaders to manage each shift to properly supervise Contractor staff and ensure world-class service to Events DC clients, exhibitors, tenants and patrons. The on-site supervisor is required to be fully conversant in English. An equally qualified alternate supervisor shall be provided to act on behalf of the on-site supervisor during scheduled and unscheduled absences. (c) The Contractor shall provide a skilled professional workforce to provide all Services. (d) The Contractor shall employ, train and supervise personnel with appropriate qualifications and in sufficient number to provide all Services appropriate for the Services under this Contract. Temporary or subcontracted labor shall meet competency levels for temporary or subcontracted labor as may be established by Events DC. (e) The Contractor shall provide its on-site staff with proper electronic/telephonic communication devices as deemed necessary by Events DC, for the purpose of effective and timely communication between Events DC and Contractor’s on-site staff.
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(f) The Contractor shall be responsible for all actions of its full-time or temporary personnel, including subcontractors. (g) The Contractor shall at all times be an independent contractor, and the Contract shall not in any way create or form a partnership or joint venture with Events DC. No agent, servant or employee of the Contractor shall under any circumstances be deemed an agent, servant, or employee of Events DC. (h) The Contractor shall not subcontract any of the work to any subcontractor without the prior written consent of the COTR. Any work or service so subcontracted shall be performed pursuant to a subcontract agreement, which the COTR will have the right to review and approve prior to its execution by the Contractor. Any such subcontract shall specify that the Contractor and the subcontractor shall be subject to every provision of the contract. Notwithstanding any such subcontract approved by the COTR, the Contractor shall remain liable to Events DC for all work required hereunder. B.13 TRAINING PROGRAM (a) The Contractor shall be required to implement and maintain comprehensive workforce development pro-grams, including formal recruitment and training programs, which are deemed adequate to attract and train a highly qualified housekeeping workforce. Such programs are to be outlined in a Training Program Plan that must be approved by the COTR within thirty (30) days after Contract award. (b) The Training Program shall be developed in a manner that demonstrates and emphasizes: (1) appropriate procedures and techniques for accomplishing the various housekeeping tasks; and (2) equipment, sup-plies and materials required to accomplish tasks and their operation, maintenance and use. (c) The Contractor is also required to provide necessary and going customer relations training for their em-ployees. The training shall stress the importance of conflict avoidance and problem resolution. Training shall emphasize grooming, proper attire and identification and the importance of professionalism and courtesy in day-to-day contacts with building occupants, customers and visitors. In addition, the Con-tractor must provide a minimum of two (2) hours orientation on the hospitality industry for each em-ployee assigned to the Facility. (d) Events DC shall provide the Contractor’s employees with training on the building fire alarm system and the procedures to follow in the event of a fire or other emergency. B.14 UNIFORM, ACCESSORIES, AND BADGES (a) Contractor’s employees shall be neatly uniformed with visible identifications badges which shall be worn at all times when working in the Facilities. The Contractor shall ensure all of its employees are clean, neat and appropriately attired with approved uniforms and appropriate shoes during the performance of the Services. (b) Uniforms shall be furnished by the Contractor and consist of collared shirts/blouses and long trousers. The Contractor shall submit samples of the uniforms to the COTR for approval prior to beginning service. No Contractor company advertisement or slogans shall be printed or affixed to the uniforms.
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(c) The Contractor shall provide and maintain uniforms for all full-time employees. Selection of the type, color and style of the uniforms will be subject to the discretion and approval of the COTR. If requested by the COTR, the uniforms shall include a logo or other identifying information. (d) It is the Contractor’s responsibility to ensure that employees comply with uniform requirements. (e) Identification badges shall be furnished by Events DC at a cost of $5 per badge. Badges shall be worn on the front of the uniform where it is visible and can easily be seen. A charge of $25 will be imposed for each lost badge. (f) The Contractor shall furnish its Managers and Supervisors with handheld, digital radios that are compatible with Events DC radios. (g) Events DC will require these radios to operate on the same frequency as Events DC radios. (h) The Contractor shall be required to provide all Managers and Supervisors with a cell phone and provide Events DC with the associated telephone number(s). All items stated in this section shall be provided at the expense of the Contractor. B.15 SAFETY PROGRAM (a) The Contractor shall maintain an adequate safety program to ensure the safety of contract employees and adhere to OSHA safety provisions. The Contractor shall provide to the COTR the safety program within thirty (30) days after contract award. (b) The Contractor shall completely remove at the end of the workday all equipment used to provide cleaning services unless it must be left to begin work immediately the next day. The Contractor shall use safety barriers, cones or other equipment at all times to alert the public of work being done in the area. The Contractor shall use all measures necessary to protect the public (wet floor signs, barrier tape, adequate staffing, safety harnesses, back-up lights and horns on rolling equipment, etc.). All equipment and services performed shall meet all OSHA safety requirements.(c) The Contractor shall ensure that all employees wear protective gloves and other protective gear, while performing the cleaning services. B.16 CONTRACTOR RESPONSIBILITY (PERSONNEL) (a) The Contractor shall take all measures necessary to comply and to ensure that its employees comply with security rules and regulations of Events DC and all Federal, State and local rules, laws and regulations. (b) The Contractor employees shall not use controlled substances, unless prescribed, nor illegal substances, and shall not use alcohol on Facility premises. The Events DC Security Department will demand anyone working under the influence of alcohol or a controlled substance be removed from the workplace.
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(c) Events DC shall have the right to request any additional investigative background information including, but not limited to, the employment record of any personnel assigned to perform Services under the Contract. (d) The Contractor shall remove from the Facilities, any employee of the Contractor who, in the opinion of Events DC is not performing the Services in a proper manner, or who is incompetent, disorderly, abusive, dangerous or disruptive, or does not comply with the rules and regulations of Events DC. (e) The Contractor shall ensure that lost, or apparently lost articles, which are found by the Contractor employees are turned in immediately to Events DC Security Department. (f) Upon termination or transfer of any employee of the Contractor, the Contractor shall notify the COTR in writing of such termination or transfer in its monthly report. (g) The Contractor shall prevent any of its employees from opening, tampering with, using or moving any item or equipment, such as radios, calculators, computers, telephones, storage containers, desk, etc., or entering into any area unless required in the performance of the Services. (h) The Contractor shall establish, implement and maintain procedures and controls to ensure each employee of the Contractor complies with all applicable provisions of the Contract and all site rules and practices of Events DC. The Contractor shall be responsible for designating a Facility-approved emergency assembly area for all employees. B.17 SCA VENGING The Contractor shall develop, implement and maintain adequate procedures to ensure that no contract employee(s) scavenge any items from the Facilities, including trash dumpsters. B.18 FACILITIES(a) Events DC shall, in its sole discretion, make the following facilities available to the Contractor without charge for the performance of Services under the Contract: 1. Limited storage area(s), as identified and approved by Events DC and based on availability, for the Contractor’s most frequently used equipment; and 2. Limited administrative office space, as identified and approved by Events DC. (b) The Contractor shall utilize only assigned storage space and shall utilize its assigned storage space only for the storage of equipment used to provide the Services described herein. Events DC shall have final authority to determine the nature and character of equipment stored on Events DC property. (c) The Contractor shall be responsible for the outfitting, cleaning and sanitation of its assigned storage and service areas, including equipment, floors, walls, ceiling and shelving. During the term of the Contract, the Contractor shall at its sole expense and without cost or expense to Events DC:
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1. Keep all of its equipment and tools in good working order and safe condition;2. Keep all storage areas, work areas, and any other nearby areas used by the Contractor neat, clean and in sanitary condition at all times;3. Confine all handling and holding of the Contractor’s property to the areas assigned to the Contractor’s operation, or to such other areas as may be approved for temporary storage from time to time by Events DC; and 4. Have in all work areas and maintain in good working order such fire extinguishing equipment as deemed appropriate by Events DC. (d) The Contractor shall be responsible for complying with all recycling rules, regulations, policies, procedures and laws of Events DC and/or appropriate governmental bodies. (e) Events DC shall not be responsible for any Contractor goods, merchandise or other equipment stored on Events DC property; nor shall Events DC be responsible for damage resulting from power failure, flood, fire, explosion and/or other causes. (f) Events DC shall furnish to the Contractor at prevailing in-house rates electrical, telephone lines and standard telephone desk sets and internet access services as reasonably required for the Contractor’s management use. (g) Events DC shall furnish to the Contractor limited access to its event booking and management systems. (h) The Contractor will be issued keys for spaces assigned for office and storage use. No keys shall be duplicated unless authorized in writing by the COTR. The Contractor shall issue keys to designated employees and be responsible for their return. No key shall be taken from the building. (i) The Contractor shall report the occurrence of a lost key immediately to the COTR. The Contractor shall be required to replace or to reimburse Events DC for replacement or re-keying of locks as a result of the Contractor losing keys. In the event a master key is lost or duplicated; all locals and keys for that system shall be replaced by Events DC, with the total cost deducted from the monthly payment due to the Contractor. (j) Most spaces in the building will be unlocked and are accessible between the hours of 7:00 am and 11:30 pm. Some areas remain locked and will require work to be scheduled and coordinated with the COTR. In such cases, the Contractor shall notify the COTR in writing and access will be arranged. (k) The Contractor shall prohibit the use of keys issued by Events DC by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the Facility by persons other than employees engaged in the performance of Contract related work. B.19 EVENTS DC POLICIES AND PROCEDURES The Contractor shall be required to comply with the following Events DC policies and procedures:(a) Parking
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No contracting personnel may park on the Facilities premises without written authorization.(b) Access to Facilities All persons shall use only those entrances and exits of the Facilities designated for them by the COTR. (c) Solicitation of Tips, Gratuities and Work No person may solicit or accept tips, loans, gifts, gratuities or favors from any of Events DC’s customers, guests, users, exhibitors, licensees, clients, contractors or suppliers of services or goods. (d) Access to Events 1. No person may use his/her identification badge and/or uniform as a pass/ticket into any event at the Facilities unless he/she is assigned to work there at the time entrance is sought.2. No person may stay after the completion of his/her working time or assignment to attend an event unless he/she has a pass or ticket. 3. No person may attend an event during his/her working hours. 4. No person may solicit any other person, including but not limited to producer, show manager or customer for any free passes, tickets or admission to any event. (e) Gambling, Alcoholic Beverages and Drugs All forms of gambling and the possession and/or use of alcoholic beverages and/or illegal drugs are strictly prohibited in or on Facility premises. (f) Solicitation 1. No person may solicit, sell or conduct any business in the Facilities unless specifically authorized to do so by Events DC. 2. The posting of any notices, signs or advertisements in or on Facility property is prohibited unless approved by Events DC. (g) Removal of Products, Property and/or Materials There shall be no collection or unauthorized possession or removal of exhibit materials, exhibitor product, Events DC property or Contractor property in or from the Facility. All discarded or possibly abandoned materials at the conclusion of an event shall be the property of Events DC until disposed of by Events DC. Any violation of this rule may result in criminal prosecution. (h) Package Control All persons and all packages or articles in the custody of all persons entering in/on or leaving the Facility may be searched.
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(i) Smoking Policy The Facilities are smoke-free facilities. Smoking is only allowed in certain designated smoking areas. (j) Emergency and Safety ProceduresAll persons may be required to assist Events DC in an emergency. (k) Standards of Conduct 1. Attitude is the most important aspect of any public contact job. All employees must maintain a friendly, respectful and helpful attitude in all dealings with guests and staff of the Facilities. 2. Disorderly or inappropriate behavior (horseplay, fighting, threats and abusive language) by any person in/on the Facility premises shall not be permitted. 3. No weapons are permitted on Facility property. B.20 CAPITAL AND OPERATIONAL INVESTMENTS(a) The Contractor shall provide all working capital and inventory required for the successful implementation of the Services operations required in this Contract. (b) The Contractor shall provide a complete descriptive list of the Equipment/Systems to include industry technological automation innovation cleaning it proposes for the Convention Center account. (c) The Contractor shall spend a minimum of (i) $1,000,000 in capital investment during the first year of the Base Term, and (ii) $500,000 in capital investment during the first option year (if exercised). The specific capital investment shall be mutually agreed upon by both parties, and may include, without limitation, Autonomous Robotic Floor Cleaning, I-QC Mobile Technology App., AWIX (Artificial Intelligence Workplace Experience), QL Equipment, PathoSans or any other mutually agreed upon technology or equipment. (d) At the termination of the Contract, all Capital Investments will vest with Events DC.(e) The Contractor shall amortize its Capital Investments in equal amounts commencing in the first accounting period following the purchase of the asset and having a zero-book value at the end of the initial five (5)-year term.
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SECTION C - SUPPLIES AND/OR SERVICES AND PRICE/COSTS C.1 COSTThe total cost for Services during the Base Term shall not exceed Thirty-Nine Million Two Hundred Forty-OneThousand Seven Hundred Eighty-Eight Dollars and Sixty Cents ($39,241,788.60). The NTE amounts for Services in the option years (if exercised) is listed in Section C.2 below. C.2 PRICING (a) In accordance with the Contractor’s quote dated May 12, 2025, the Contractor shall provide the Services, at the rates set forth below:TermAmountBase Year 1 (October 1, 2025 - September 30, 2026) $7,362,730.19Base Year 2 (October 1, 2026 - September 30, 2027) $7,605,095.64Base Year 3 (October 1, 2027 - September 30, 2028) $7,833,103.61Base Year 4 (October 1, 2028 - September 30, 2029) $8,083,346.02Base Year 5 (October 1, 2029 - September 30, 2030) $8,357,513.14Base Term Total $39,241,788.60Option Year 1 (October 1, 2030 – September 30, 2031) $8,543,985.94Option Year 2 (October 1, 2031 – September 30, 2032) $8,817,687.47Option Year 3 (October 1, 2032 - September 30, 2033) $9,126,124.22Option Year 4 (October 1, 2033 – September 30, 2034) $9,427,912.45Option Year 5 (October 1, 2034 – September 30, 2035) $9,721,605.64BASE PERIOD – YEAR 1 (October 1, 2025 – September 30, 2026)LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEAD G&A PROFITLOADED HOURLY RATEEvent Attendant-Days $25.24 $8.76 $7.53 $2.92 $1.57 $46.01 Event Attendant-Evenings $25.50 $8.50 $7.61 $2.92 $1.57 $46.10 Event Attendant-Days (Part Time) $18.95 $4.11 $5.64 $2.01 $1.08 $31.80 Event Attendant-Evenings (Part Time)$18.77 $4.22 $5.59 $2.01 $1.08 $31.67 Supervisor$28.00 $9.79 $8.34 $3.24 $1.74 $51.11
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BASE PERIOD – YEAR 2 (October 1, 2026 – September 30, 2027)LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEADG&A PROFITLOADED HOURLY RATE Event Attendant-Days$26.12 $9.06 $7.79 $3.02 $1.62 $47.62Event Attendant-Evenings$26.39 $8.79 $7.88 $3.02 $1.63$47.71Event Attendant-Days (Part Time)$19.61 $4.25 $5.84 $2.09 $1.12 $32.91Event Attendant-Evenings (Part Time)$19.43 $4.37 $5.79 $2.08 $1.12$32.78Supervisor$28.98 $10.13 $8.63 $3.35 $1.80$52.90BASE PERIOD – YEAR 3 (October 1, 2027 – September 30, 2028)LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEAD G&A PROFITLOADED HOURLY RATE Event Attendant-Days$26.90 $9.33 $8.03 $3.11 $1.67$49.05 Event Attendant-Evenings$27.18 $9.06 $8.11 $3.11 $1.68$49.14 Event Attendant-Days (Part Time)$20.20 $4.38 $6.02 $2.15 $1.16$33.90 Event Attendant-Evenings (Part Time)$20.01 $4.50 $5.96 $2.14 $1.15$33.76 Supervisor$29.85 $10.43 $8.89 $3.45 $1.86$54.48 BASE PERIOD – YEAR 4 (October 1, 2028 – September 30, 2029)LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEAD G&A PROFITLOADED HOURLY RATE Event Attendant-Days$27.85 $9.66 $8.31 $3.22 $1.73$50.77Event Attendant-Evenings$28.14 $9.37 $8.40 $3.22 $1.74$50.87Event Attendant-Days (Part Time)$20.91 $4.53 $6.23 $2.22 $1.20$35.09Event Attendant-Evenings (Part Time)$20.71 $4.66 $6.17 $2.21 $1.19$34.95Supervisor$30.89 $10.80 $9.21 $3.57 $1.92$56.39
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BASE PERIOD – YEAR 5 (October 1, 2029 – September 30, 2030)LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEADG&A PROFITLOADED HOURLY RATE Event Attendant-Days$28.96 $10.05 $8.64 $3.35 $1.80 $52.80Event Attendant-Evenings$29.26 $9.75 $8.73 $3.35 $1.80 $52.90Event Attendant-Days (Part Time) $21.74 $4.71 $6.48 $2.31 $1.24 $36.49Event Attendant-Evenings (Part Time)$21.54 $4.85 $6.42 $2.30 $1.24 $36.34Supervisor$32.13 $11.23 $9.57 $3.72 $2.00 $58.65OPTION YEAR 1 (October 1, 2030 – September 30, 2031) LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEAD G&A PROFITLOADED HOURLY RATE Event Attendant-Days$29.97 $10.40 $8.94 $3.46 $1.86 $54.64Event Attendant-Evenings$30.28 $10.09 $9.04 $3.47 $1.87 $54.75Event Attendant-Days (Part Time) $22.50 $4.88 $6.70 $2.39 $1.29 $37.77Event Attendant-Evenings (Part Time)$22.29 $5.01 $6.64 $2.38 $1.28 $37.61Supervisor$33.25 $11.62 $9.91 $3.85 $2.07 $60.70OPTION YEAR 2 (October 1, 2031 – September 30, 2032) LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEAD G&A PROFITLOADED HOURLY RATE Event Attendant-Days$31.02 $10.76 $9.25 $3.58 $1.93 $56.56Event Attendant-Evenings$31.34 $10.44 $9.36 $3.59 $1.93 $56.67Event Attendant-Days (Part Time) $23.29 $5.05 $6.94 $2.48 $1.33 $39.09Event Attendant-Evenings (Part Time)$23.07 $5.19 $6.87 $2.47 $1.33 $38.93Supervisor$34.42 $12.03 $10.25 $3.98 $2.14 $62.82
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OPTION YEAR 3 (October 1, 2032 – September 30, 2033)LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEADG&A PROFITLOADED HOURLY RATE Event Attendant-Days$32.27 $11.19 $9.62 $3.73 $2.01 $58.82Event Attendant-Evenings$32.60 $10.86 $9.73 $3.73 $2.01 $58.93Event Attendant-Days (Part Time) $24.22 $5.25 $7.22 $2.58 $1.39 $40.65Event Attendant-Evenings (Part Time)$23.99 $5.40 $7.15 $2.57 $1.38 $40.49Supervisor$35.79 $12.51 $10.67 $4.14 $2.23 $65.34OPTION YEAR 4 (October 1, 2033 – September 30, 2034) LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEAD G&A PROFITLOADED HOURLY RATE Event Attendant-Days$33.39 $11.58 $9.96 $3.86 $2.08$60.87Event Attendant-Evenings$33.74 $11.24 $10.07 $3.86 $2.08$60.99Event Attendant-Days (Part Time)$25.07 $5.43 $7.47 $2.67 $1.44$42.07Event Attendant-Evenings (Part Time)$24.83 $5.59 $7.40 $2.65 $1.43$41.90Supervisor$37.04 $12.95 $11.04 $4.28 $2.31$67.62OPTION YEAR 5 (October 1, 2034 – September 30, 2035) LABOR CATEGORY (LIST)UN-LOADED HOURLY RATEFRINGE OVER-HEAD G&A PROFITLOADED HOURLY RATE Event Attendant-Days$34.39 $11.93 $10.26 $3.97 $2.14 $62.70Event Attendant-Evenings$34.75 $11.58 $10.37 $3.98 $2.14 $62.82Event Attendant-Days (Part Time) $25.82 $5.60 $7.69 $2.75 $1.48 $43.34Event Attendant-Evenings (Part Time)$25.58 $5.75 $7.62 $2.73 $1.47 $43.16Supervisor$38.15 $13.34 $11.37 $4.41 $2.38 $69.65
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(b) During the Contract, or any subsequent option period, any amount of services over $250,000.00 shall not be binding or give rise to any claim or demand against Events DC until approved by Events DC's Operations Committee and signed by the Chief Contracting Officer. Any amount of services over $500,000.00 shall not be binding or give rise to any claim or demand against Events DC until approved by Events DC's Board of Directors and signed by the Chief Contracting Officer. Any amount of services over $1,000,000.00 shall not be binding or give rise to any claim or demand against Events DC until approved by the District of Columbia City Council and signed by the Chief Contracting Officer. SECTION D - DELIVERABLES AND PERIOD OF PERFORMANCED. 1 DELIVERABLESThe Contractor shall provide, at a minimum, the deliverables described below. Additionally, and upon request, the Contractor shall provide other reports which may be presented to Events DC’s Board of Directors, or the Council of the District of Columbia. DELIVERABLEMETHOD OF DELIVERYDUE DATE TO WHOMQuality Control Program (Section B.2) E-mail Ten (10) days prior to commencing work COTRHigh Performance Cleaning Program (Section B.8) E-mail Ten (10) days prior to commencing work COTR Final Operating Plan (B.9) E-mail Ten (10) days prior to commencing workCOTRStrike Contingency Plan (Section B.10) E-mail Ten (10) days prior to commencing work COTRTelephone and Cell Phone Numbers of all Management Staff (Section B.12)E-mail Ten (10) days prior to commencing work COTRTraining Program (Section B.13) E-mail Thirty (30) days after Contract award COTRUniform Samples (Section B.14)Hand DeliveryThirty (30) days after Contract COTR
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awardSafety Program (Section B.15)E-mail Thirty (30) days after Contract award COTR/Invoices@eventsdc.comInvoices E-mail MonthlyCOTR/Invoices@eventsdc.com D.2 PERIOD OF PERFORMANCE (a) The Base Term of the Agreement shall be from October 1, 2025 through September 30, 2030. (b) The Agreement may be extended by five (5), one-year option periods or a fraction thereof, or multiple successive fractions thereof, by providing a thirty (30) day written notice to the Contractor before the expiration of the Agreement. Option Year 1: 10/01/2030 – 09/30/2031 Option Year 2: 10/01/2031 – 09/30/2032 Option Year 3: 10/01/2032 – 09/30/2033 Option Year 4: 10/01/2033 – 09/30/2034 Option Year 5: 10/01/2034 – 09/30/2035 SECTION E - CONTRACT ADMINISTRATION DATA E.1 INVOICE PAYMENTEvents DC will make payments to the Contractor: (1) upon the submission of proper invoices, and (2) at the prices stipulated in this Contract for supplies delivered and accepted or services performed and accepted, less any discounts, allowances, or adjustments provided for in the Contract. E.2 PAYMENT METHODEvents DC requires contractors to participate in the Automated Clearing House (ACH) payment method. Within ten (10) days of award of the Contract, the Contractor must submit a completed electronic fund transfer enrollment form which will be supplied by Events DC upon award. The enrollment form must be sent directly to Events DC’s Accounts Payable Office via e-mail at: invoices@eventsdc.com. E.3 PAYMENT OPTIONS The following payment options are offered by Events DC: (a) Discount Payment Option [Preferred]. Under this Option, Events DC will pay the Contractor on or before the 10thbusiness day after receipt of a proper invoice (and subsequent notification to Contractor regarding acceptance of such invoice) if Contractor offers a 2% discount of the invoice total amount due. Contractors may request this payment option by explicitly stating on their invoices:
Page 32 of 35 Contract NO. AGR-25-30000342 Janitorial Environmental Cleaning and Related Services
“(Contractor name) hereby offers a 2% discount on the total amount due if invoice is paid within 10 business days after receipt of a proper invoice and subsequent notification of acceptance by Events DC.” The discount will be deducted from the amount due prior to invoice payment. (b) Standard Payment Option. For all Contractors who do not request the Discount Payment Option, Events DC will pay on a “net 30” basis after receipt of a proper invoice.E.4 SUBMISSION OF INVOICES An invoice shall be paid upon acceptance by Events DC as a proper invoice. Prior to submission of an invoice, the Contractor shall certify each invoice for accuracy and correctness. A proper invoice shall contain: (a) The name, address, e-mail, and telephone number of the Contractor and point of contact; (b) The Contract number and Purchase Order number; (c) Contract or Purchase Order Value;(d) The period during which the Services and/or work were provided (“Billing Period”); (e) The cost of the Services and/or work and tasks performed during the Billing Period; (f) A uniquely assigned invoice number; (g) The invoice date; (h) A description of the Services and/or work provided during the Billing Period per the Purchase Order (and for Fixed Price Contracts, ensure that you are billing based on the line item on your Purchase Order); (i) The correct invoice amount; (j) The invoice should include a column for Current Invoice Billing and Cumulative Invoice Billing;(k) The signature of an authorized official of the Contractor; and (l) When applicable, invoices shall include the following supporting documentation: i. For Labor Hour and Time and Materials Contracts, provide timesheets or a Labor Hour report that includes the employee’s name, job category, labor rate, total hours worked and the Billing Period. ii. For Goods Contracts, provide a packing slip if possible or quote/estimate. iii. For Contracts with Third Party or Pass Through Costs, please include documentation for the costs of any purchases whether goods and/or services.Each invoice must be a standard typed original invoice on Contractor letterhead. Events DC will not make payment based on statements, quotations, service contracts, letters of intent, or memoranda of understanding or other non-invoice documents. Once received by Events DC, all Contractor invoices will be reviewed and signed by the COTR as verification that the services have been provided as set forth on the invoice and in accordance with the Contract. Invoices that contain incorrect amounts must be revised and resubmitted. Inquiries relative to payment(s) should be directed to Events DC’s Accounts Payable Office via e-mail at: invoices@eventsdc.com.
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E.5 FINAL INVOICESThe Contractor shall close out the Contract and submit final invoices no later than thirty (30) days after expiration of the Contract. E.6 CHIEF CONTRACTING OFFICER (“CCO”) Contracts will be entered into and signed on behalf of Events DC only by the CCO or her designee. The CCO is: Angie M. Gates President and Chief Executive OfficerWashington Convention and Sports Authority 801 Allen Y. Lew Place, NW Washington, DC 20001 (202) 249-3000 E.7 AUTHORIZED CHANGES BY THE CHIEF CONTRACTING OFFICER The CCO or her designee is the only person authorized to approve changes in any of the requirements of this Contract. The Contractor shall not comply with any order, directive or request that changes or modifies the requirements of this Contract, unless issued in writing and signed by the CCO or her designee. E.8 UNAUTHORIZED WORK CONTRACTOR SPECIFICALLY ACKNOWLEDGES AND AGREES THAT IN THE EVENT IT PERFORMS, WITHOUT PRIOR WRITTEN AUTHORIZATION FROM THE CHIEF CONTRACTING OFFICER OR HER DESIGNEE, ANY WORK NOT SET FORTH IN THE SCOPE OF WORK OR THE TERMS AND CONDITIONS OF THE CONTRACT, CONTRACTOR SHALL BE DENIED COMPENSATION OR OTHER RELIEF, WHETHER UNDER QUANTUM MERUIT OR OTHERWISE, FOR ANY SUCH WORK PERFORMED AND THAT IT MAY ALSO BE REQUIRED, AT ITS SOLE EXPENSE, TO TAKE ALL CORRECTIVE ACTION NECESSITATED BY THE UNAUTHORIZED WORK.IN THE EVENT THE CONTRACTOR EFFECTS ANY CHANGE AT THE INSTRUCTION OR REQUEST OF ANY PERSON OTHER THAN THE CHIEF CONTRACTING OFFICER OR HER DESIGNEE, THE CHANGE WILL BE CONSIDERED TO HAVE BEEN MADE WITHOUT AUTHORITY AND NO ADJUSTMENT WILL BE MADE IN THE CONTRACT PRICE TO COVER ANY COST INCREASE INCURRED AS A RESULT THEREOF.
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E.9 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)The COTR is responsible for general administration of the Contract and advising the CCO as to the Contractor’s compliance or non-compliance with the Contract. In addition, the COTR is responsible for the day-to-day monitoring and supervision of the Contract, of ensuring that the work conforms to the requirements of this Contract, and such other responsibilities and authorities as may be specified in the Contract. The COTR for the Contract will be: Cathy Boles Director, Facility Operations Programs Washington Convention and Sports Authority 801 Allen Y. Lew Place, NW Washington, DC 20001 (202) 249-3165 CmBoles@eventsdc.com The COTR shall not have authority to make any changes in the specifications or scope of work or terms and conditions of the Contract. E.10 CONTRACTOR CONTACT INFORMATION Patrick LamboyBusiness Development Director Aramark Facilities Management2400 Market Street Philadelphia, PA 19103 (951) 445-5552 lamboy-patrick@aramark.com SECTION F - CONTRACT CLAUSES F.1 ORDER OF PRECEDENCEAny inconsistency in this Contract shall be resolved by giving precedence in the following order: (a) Specifications/Scope of Work (Section B)(b) Supplies and/or Services and Price/Costs (Section C) (c) RFP #25-S-212-095 (d) Events DC’s Standard Contract Provisions (e) Contractor’s Proposal (May 12, 2025)F.2 GENERAL CLAUSES(a) General Contract clauses are set forth under Event DC’s Standard Contract Provisions and incorporated herein by reference.
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(b) The Contractor shall guard the confidentiality of all of Events DC’s information and materials provided to Contractor, whether or not such information and materials are affirmatively designated as confidential by Events DC, with the same level of diligence and care as it guards its own proprietary and confidential information. If Contractor needs to disclose Events DC’s information to a third party to assist Contractor with performance of the contract, Contractor shall first obtain written permission from Events DC and ensure the third party signs an agreement containing substantially the same provisions contained in this Section. Contractor acknowledges that failure to safeguard any of Events DC’s information and materials shall constitute a material breach of the contract, and, in Events DC’s sole and absolute discretion, may result in termination for default. The confidentiality requirements contained in this Section shall not apply to (i) information Events DC makes publicly available; (ii) information that is, at the time of disclosure, lawfully known to Contractor without any restriction on disclosure; (iii) information that is independently developed by Contractor without breaching Contractor’s obligations set forth herein and in the contract; or (iv) information that is required to be disclosed by law, regulation, or court order. This Section shall survive termination or expiration of the contract. SECTION G - LIST OF ATTACHMENTSG.1 Events DC’s Standard Contract ProvisionsG.2Tax Certification Affidavit G.3 Vendor W-9 Form G.4RFP #25-S-212-095 (including all attachments thereto) G.5 Contractor’s Proposal (May 12, 2025) G.6 Rules of the Jobsite for Contractors

1

1
______________________________ 2
Chairman Phil Mendelson at 3
the request of the Washington 4
Convention and Sports Authority 5
6
7
8
A RESOLUTION 9
10
______________ 11
12
IN THE COUNCIL OF THE DISTRICT OF COLUMBIA 13
14
______________________ 15
16
To declare the existence of an emergency with respect to the need to approve multiyear Contract 17
No. AGR-25-30000342 with Aramark Management Services, LP to provide janitorial 18
environmental cleaning and related services at the Walter E. Washington Convention 19
Center and the Carnegie Library’s exterior grounds, and to authorize payment for the 20
goods and services received and to be received under the contract. 21
22
RESOLVED, BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this 23
resolution may be cited as the “Multiyear Contract No. AGR-25-30000342 with Aramark 24
Management Services, LP Approval and Payment Authorization Emergency Declaration 25
Resolution of 2025”. 26
27
Sec. 2. (a) There exists an immediate need to approve multiyear Contract No. AGR-25- 28
30000342 with Aramark Management Services, LP for janitorial environmental cleaning and 29
related services at the Walter E. Washington Convention Center and the Carnegie Library’s 30
exterior grounds, and to authorize payment for the goods and services received and to be 31
received under the contract. 32
(b) Contract No. AGR-25-30000342 is a multiyear contract that requires Council 33
approval pursuant to section 451(c) of the District of Columbia Home Rule Act, approved 34
December 24, 1973 (87 Stat. 803; D.C. Code § 1-204.51(c)). 35
(c) Approval of Contract No. AGR-25-30000342 is necessary for the Washington 36
Convention and Sports Authority t/a Events DC to enter into a multiyear agreement with 37
Aramark Management Services, LP to provide the janitorial environmental cleaning and related 38
services under the proposed contract, which includes routine cleaning of the Walter E. 39
Washington Convention Center’s loading docks, lobbies, concourses, registration areas, exhibit 40
halls, ballrooms, management and event office areas, as well as entrances, service corridors, 41
employee lounges and restrooms. Exterior services at the Carnegie Library include window 42
cleaning, power washing and snow removal. The services must begin on October 1, 2025, in 43
order to prevent a lapse in the provision of such essential janitorial environmental cleaning and 44
related services. Given the time required for the services to begin, the District must act 45
immediately. 46
2
(d) The janitorial environmental cleaning and related services are essential for the overall 1
cleanliness of the Walter E. Washington Convention Center and the Carnegie Library, and 2
ensuring the health and safety of Events DC’s employees, clients, attendees, and the general 3
public during events and shows at both venues. 4
5
Sec. 3. The Council determines that the circumstances enumerated in section 2 constitute 6
emergency circumstances making it necessary that the Multiyear Contract No. AGR-25-7
30000342 Approval and Payment Authorization Emergency Act of 2025 be adopted after a 8
single reading. 9
10
Sec. 4. This resolution shall take effect immediately. 11
1

1
______________________________ 2
Chairman Phil Mendelson at 3
the request of the Washington 4
Convention and Sports Authority 5
6
A BILL 7
8
______________ 9
10
IN THE COUNCIL OF THE DISTRICT OF COLUMBIA 11
12
______________________ 13
To approve, on an emergency basis, multiyear Contract No. AGR-25-30000342 with Aramark 14
Management Services, LP to provide janitorial environmental cleaning and related 15
services at the Walter E. Washington Convention Center and the Carnegie Library’s 16
exterior grounds, and to authorize payment for the goods and services received and to be 17
received under the contract. 18
19
BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this 20
act may be cited as the “Multiyear Contract No. AGR-25-30000342 with Aramark Management 21
Services, LP Approval and Payment Authorization Emergency Act of 2025”. 22
23
Sec. 2. Pursuant to section 451 of the Home Rule Act (D.C. Code § 1-204.51) and 24
notwithstanding the requirements of section 202(a) of the Procurement Practices Reform Act of 25
2010, effective April 8, 2011 (D.C. Law 18-371; D.C. Code § 2-352.02(a)), the Council approves 26
multiyear Contract No. AGR-25-30000342 with Aramark Management Services, LP to provide 27
janitorial environmental cleaning and related services at the Walter E. Washington Convention 28
Center and the Carnegie Library’s exterior grounds in the not-to-exceed amount of 29
$39,241,788.60 for the goods and services received and to be received under the contract. 30
31
Sec. 3. Fiscal impact statement. 32
The Council adopts the fiscal impact statement of the Chief Financial Officer as the fiscal 33
impact statement required by section 4a of the General Legislative Procedures Act of 1975, 34
approved October 16, 2016 (120 Stat. 2038; D.C. Code § 1-301.47a). 35
36
Sec. 4. Effective date. 37
This act shall take effect following approval by the Mayor (or in the event of veto by the Mayor, 38
action by the Council to override the veto), and shall remain in effect for no longer than 90 days, 39
as provided for emergency acts of the Council of the District of Columbia in section 412(a) of 40
the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 813; D.C. Code 41
§ 1-204.12(a)). 42