CA26-0615 Proposed Contract with Ocean Pro Industries Ltd to Human…

Current Bill Text

Read the full stored bill text

MURIELBOWSERMayor
March4,2026
The HonorablePhilMendelson
Chairman
CounciloftheDistrictofColumbia
JohnA.WilsonBuilding
1350PennsylvaniaAvenue,NW, Suite504
Washington,DC 20004

Dear ChairmanMendelson:
Pursuanttosection451oftheDistrictofColumbiaHomeRuleAct(D.C.OfficialCode§1-204.51)
andsection202oftheProcurementPracticesReformActof2010(D.C.OfficialCode§ 2-352.02),enclosedforconsiderationandapprovalbytheCounciloftheDistrictofColumbiaproposed
definitiveHumanCareAgreement(HCA)No.CW130142withOceanProIndustriesLtdinthenot-to-exceedamountof$6,779,075.TheperiodofperformanceisOctober16,2025,throughOctober15,2026.

UndertheproposedHCA,OceanProIndustriesLtdwillprovidethepreparationanddeliveryof
hotandcoldready-to-eat,refrigeratedmeals,andboxedmealsforDistrictWardsonethroughfour,andsupplementsforDistrictWardsonethrougheightfortheDistrict’sCommunityDiningSitesmealprogram.
My administrationisavailabletodiscussanyquestionsyoumayhaveregardingtheproposedcontract.Inordertofacilitatearesponsetoanyquestionsyoumayhave,pleasehaveyourstaff
contactMareScott,ChiefOperatingOfficer,OfficeofContractingandProcurement,at(202)7248759,
IlookforwardtotheCouncil’sfavorableconsiderationofthiscontract.
Sincerely,
1

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement

Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:

COUNCIL CONTRACT SUMMARY
(Letter Contract)

(A) Contract Number: CW130142

Proposed Contractor: OceanPro Industries, Ltd. (“OceanPro”)

Proposed Contractor’s Principals: Gregory J. Casten, President

Contract Amount (Base Period): Not-to-Exceed (“NTE”) $6,779,075

Unit and Method of Compensation: Firm Fixed Unit Price

Term of Contract: October 16, 2025 – October 15, 2026

Type of Contract: Human Care Agreement (“HCA”)

Source Selection Method: Request for Qualification (“RFQ”)

(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:

Base Period Amount: NTE $6,779,075

Option Period 1 Amount: NTE $6,948,554.60
Explanation of difference from base period (if applicable): Approximately a 2.5% increase from
the base period amount, which reflects anticipated cost adjustments due to inflation, potential
increases in food and labor costs, and minor programmatic expansions.

Option Period 2 Amount: NTE $7,122,265.76
Explanation of difference from base period (if applicable): Approximately a 5.1% increase from
the base period amount, which reflects anticipated cost adjustments due to inflation, potential
increases in food and labor costs, and minor programmatic expansions.

Option Period 3 Amount: NTE $7,300,320.71
Explanation of difference from base period (if applicable): Approximately a 7.7% increase from
the base period amount, which reflects anticipated cost adjustments due to inflation, potential
increases in food and labor costs, and minor programmatic expansions.

Option Period 4 Amount: NTE $7,483,687.18
Explanation of difference from base period (if applicable): Approximately a 10.4% increase
from the base period amount, which reflects anticipated cost adjustments due to inflation, potential
increases in food and labor costs, and minor programmatic expansions.

The letter contract was executed on October 14, 2025.

(D) The number of times the letter contract or emergency contract has been extended:

Modification 001 extended it to February 27, 2026.
Modification 003 extended it to March 20, 2026.

(E) The value of the goods and services provided to date under the letter contract or emergency
contract, including under each extension of the letter contract or emergency contract:

To date, the value of the letter contract is NTE $1,000,000.

(F) A description of any other contracts the proposed contractor is currently seeking or holds
with the District.:

OceanPro has a contract with the Department of Youth Rehabilitation Services. The contract value
is $953,458 and the current period of performance is August 4, 2025, through August 3, 2026.

(G) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:

The Office of Contracting and Procurement (“OCP”), on behalf of the Department of Aging
and Community Living (“DACL”), seeks a contractor to provide the preparation and delivery
of hot/cold ready-to-eat, refrigerated meals, boxed meals, and supplements for the District’s
meal delivery program participants.

Approximately 125 program participants receive hot, freshly prepared, ready-to-eat meals
delivered to their doors up to four days a week. Approximately 4,069 participants will receive
ready-to-eat meals delivered in bulk to community dining sites daily, Monday through
Saturday. Approximately 250 participants will receive a nutrition supplement delivered to
their homes once per month.

(H) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:

On January 24, 2025, an RFQ was issued to qualify providers seeking to provide comprehensive
meal preparation and delivery services for the District’s Community Dining Sites program on
behalf of DACL. The closing date for the submission was August 13, 2025. The technical
evaluation panel evaluated the submissions in accordance with the RFQ requirements. Five
providers submitted qualifications in response to solicitation Doc749164. Two providers were
deemed qualified, two were deemed not qualified, and one was deemed non-responsive. The two
qualified providers were issued an HCA for the Community Dining Sites program.

On September 9, 2025, pursuant to 27 DCMR 1906.1, the Contracting Officer (“CO”) conducted
the final independent review of the submitted statement of qualifications for compliance based on
the criteria set forth in 27 DCMR, Section 1905.4. In addition, the CO reviewed all TEP individual
assessments and consensus reports. The CO attended all consensus meetings. As a result of the
above independent review, the CO certified OceanPro's financial and professional responsibility
and determined that OceanPro is responsible and qualified for the Community Dining Site program.

• OceanPro is a business organized to prepare and deliver hot and cold ready-to-eat, refrigerated,
and boxed meals to Wards 1 through 4, and nutritional supplements for all eight wards.

• The Contracting Officer certified the financial and professional responsibility for OceanPro based
upon the criteria set forth in 27 DCMR Sections 2200.4 and 1906.2 (b) within the determination
and findings for responsibility.

• OceanPro has provided the same or similar services for the District and received positive
performance ratings. This evidence is provided in their past performance evaluation dated April
10, 2025. The provider of these services and their performance have been consistent, in
conformance, and satisfactory.

(I) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:

No protest received.

(J) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:

OceanPro is currently providing these services to the District and has maintained a satisfactory
performance rating. They have adequate financial resources to perform the required services and the
ability to obtain necessary resources if needed.

(K) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:

The provider is a certified business enterprise registered with the Department of Small and Local
Business Development and will provide 100% of the services.

(L) Performance standards and the expected outcome of the proposed contract:

The contract administrator will regularly monitor the contractor’s performance to ensure delivery of
community dining meals and meals for special events in accordance with the HCA's requirements.
The expected outcome is to provide quality, tasty, fresh refrigerated meals to the District’s senior
residents.

(M) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:

Letter contract: $715,000
Modification 002: Increase of $285,000 to $1,000,000.

(N) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:

The agency’s Associate Chief Financial Officer certified that the required funds are available to
provide the services.

(O) A certification that the proposed contractor has been determined not to violate section 334a
of the Board of Ethics and Government Accountability Establishment and Comprehensive
Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and (2) A
certification from the proposed contractor that it currently is not and will not be in violation
of section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a:

A. OceanPro certifies that they are compliant with the Board of Ethics and Government
Accountability Establishment and Comprehensive Ethics Reform Amendment Act of 2011,
D.C. Official Code § 1-1163.34a

B. OceanPro will comply and will not violate section 334a of the Board of Ethics and Government
Accountability Establishment and Comprehensive Ethics Reform Amendment Act of 2011,
D.C. Official Code § 1-1163.34a

(P) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:

The Office of the Attorney General has reviewed the proposed contract for legal sufficiency and
deemed it legally sufficient. OceanPro does not have any pending legal claims against the District.

(Q) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):

The Citywide Clean Hands database indicates OceanPro is current with its District taxes.

(R) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:

The information contained in the Bidder Offeror certification form certifies that OceanPro is current
with its federal taxes.

(S) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:

OceanPro is a certified business enterprise.

(T) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:

None

(U) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:

The District has no information indicating that OceanPro is debarred, as indicated by the search
results of the District’s excluded parties list, the federal system of award management, and the OIG
excluded parties system.

(V) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):

(i) Determination and Findings for Human Care Agreement
(ii) Determination and Findings for Price Reasonableness
6

(iii) Determination and Findings for Responsibility

(W) Where the contract, and any amendments or modifications, if executed, will be made
available online:

OCP website, www.ocp.dc.gov

(X) Where the original solicitation, and any amendments or modifications, will be made available
online:

OCP website, www.ocp.dc.gov

1101 4th Street, SW
Washington, DC 20024
Date of Notice: February 2, 2026 L0015577244Notice Number:
FEIN: **-***9767
Case ID: 18844818

Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
OCEANPRO INDUSTRIES LTD
1900 FENWICK ST NE
WASHINGTON DC 20002-1712

Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

COPY
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINACIAL OFFICER
GOVERNMENT OPERATIONS CLUSTER
OFFICE OF FINANCE AND RESOURCE MANAGEMENT

MEMORANDUM
TO: Nancy Hapeman, Chief
Procurement Officer
Office of Contracting and Procurement
FROM: Paul Blake
Agency Fiscal Officer
Government Operations Cluster
DATE: February 5, 2026

SUBJECT: Certification of Funding Availability for Ocean Pro (CW130142) – (Revised)

The Office of the Chief Financial Officer (OCFO) hereby certifies that the sum of $6,779,075.00 is included in the
District’s Local Budget and Financial Plan approved by Congress for Fiscal Year 2026 and 2027 to fund the
contract costs for Elderly Meals Services associated with the Department of Aging and Community Living
(DACL). This certification supports the contract period from October 16, 2025, through October 15, 2026.
Contract to service Wards 1-4 and Nutrition Supplements. Funding allocation is as follows:

Fiscal Year 2026 Funding:

Vendor(s)
Contract
Period
RQ
(or PO if
applicable)

Amount
Appr
Yr.

Ocean Pro
October 16, 2025, to
September 30, 2026

TBD

$6,214,152.12

2026

Funding of the remaining $564,992.88 for FY2026 is contingent upon Congressional Approval of the District’s FY
2027 Budget.
Fiscal Year 2027 Funding:

Vendor(s)
Contract
Period
RQ
(or PO if
applicable)

Amount
Appr
Yr.

Ocean Pro
October 1, 2026, to
October 15, 2026

TBD

$564,922.88

2027

If you have any questions, please feel free to call Paul Blake, Agency Fiscal Officer, on (202) 727-9833.

441 4th St, N.W. * Suite 890 North * Washington, D.C. 20001
Phone: (202) 727-0333 * Fax: (202) 727-0659

400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General

ATTORNEY GENERAL
BRIAN L. SCHWALB

Commercial Division
Government Contract Section

MEMORANDUM

TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs
Executive Office of the Mayor, Mayor Muriel Bowser

FROM: Robert Schildkraut
Section Chief

DATE: February 24, 2026

SUBJECT: Revised Approval of Contract for Meal Delivery for Community Dining Sites
and Special Events Serving Wards 1 through 8
Contractor: OceanPro Industries
Contract Number: CW130142
Contract Amount: NTE $6,779,075.00

This is to Certify that this Office has reviewed the above-referenced Contract and have found it to
be legally sufficient.

If you have any questions in this regard, please do not hesitate to call me at (202) 724-4018.

______________________________
Robert Schildkraut
P.P.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
October 14, 2025
Ocean Pro Industries, LTD
1900 Fenwick Street, N.E.
Washington, DC 20002
Attn: Greg Casten
* * *-
Re: Letter Contract Number CW130142 - Community Dining Sites
Dear Mr. Casten,
This is a letter contract between the District of Columbia Office of Contracting and Procurement
(OCP), on behalf of the Department of Aging and Community Living (DACL), and Ocean Pro
Industries, refeITed to as the Provider, wherein the Provider agrees to provide the services
identified in the attached Statement of Work (SOW).
The District intends to definitize this Letter Contract for Community Dining Sites, utilizing the
Provider's Proposed Offerings within one hundred twenty ( 120) calendar days from date of
award, at which time this Letter Contract shall merge with the Definitized Contract. The
effective date of this Letter Contract is October 16, 2025. Before the expiration of the 120 days,
the Contracting Officer may authorize an additional period in accordance with District of
Columbia Municipal Regulations (DCMR) Title 27, Section 2425.9. The amount of the
definitive contract is not-to-exceed (NTE) $6,772,175.00 and the Letter Contract is in the NTE
amount of $715,000.00
If the District does not definitize this Letter Contract within 120 calendar days from date of
award or any extensions thereof, this Letter Contract shall expire. In the event of expiration of
this Letter Contract, the District shall pay Provider for services performed for a not-to-exceed
amount of $715,000.00. The duration of the base period of the definitized contract shall be one
year from the date of award of this Letter Contract. In no event shall the amount paid under this
Letter Contract or any extensions thereof, exceed 50% of the total definitized contract amount.
If the District seeks to purchase supplies and/or services that arc not identified in the price
schedule, Attachment C, the Dish·ict will not issue a written purchase order under this letter
conh·act to perform work until a revised quote for that work is received from the Provider.
10/14/2025
1/13/2026
1/30/26
2/15/2026
-
rAGE OF rAGES
HUMAN CARE AGREEMENT 1
I
96
I. HUMAN CARE AGREEMENT NUMBER
12. REOUISITION/l'URCliASE REQUEST NO. J
�;�
T
�
O
�;�;
D
13C CWI30142
4. ISSUED BY 5. ADMINISTERED BY f/
f
orlicrrlumltcm.Vo. 4): I
Office of Contracting and Procurement Department of Aging and Community Living
441 4th Street, N.W., Suite 310 South 500 K St. NE Washington, DC 20001 Washington ,DC 20002 Contact: Tanease Dclyons
Phone: 202-727-6016
Email: Telephone: 202-724-5626 Fax:202-724-2008
tanease.delvons(a),dc.gov I
E-Mail: cric.manuel@dc.gov
6. NAME AND ADDRESS OF Contractor (No. strct:I. cmmty. stare and ZIP Code)
Ocean Pro Industries
1900 Fenwick Street NE
Washington, DC 20002
POfNT OF CONTACT: Greg Casten Phone;202-529-3300 • :mail: gcaste11@12rofish.com
7. CONTRACTOR/CONTRACTOR SHALL SUBMIT ALL INVOICES TO: 8. DISTRICT SHALL SEND ALL PAYMENTS TO:
Ocean Pro Industries
DC Vendor Portal, htti;1s://vendomortal.dc.gov 1900 Fenwick Street NE
Washington, DC 20002
9. DESCRIPTION OF HUMAN CARE SERVICE AND RATE COST
CLl:-1:-10. :-IIGr BRIEF DESCRIPTI0:-1 OF HU.\IA.'i CARE SERVICE
I
QTY OF TOTAL SERVICE RATE TOTAL A.\IOU:-IT
CODE SERVICE SERVICE
REQUIRED U:-IITS
See Attachment A - Price Schedule s
10. APPROl'RUT/ON DATA AND FINANCIAL CERTIFICATION
l/NIY AGY YEAR INDEX PCA OBJ ,IOBJ GR1I.VTIPII
I
A. SOAR Sl'STEM OBLIG11T/ON I B. Name ofFinancial Officer (Typed):
CODE:
I 1. PERIOD OF HUMAN CARE AGREEMENT I
Starting Date: October 15, 2025 I
HUMAN CARE AGREEMENT SIGNATURES
Tola!
Tol�1I From Any Continu:1tion Pages
GRAND TOTAL
IJ AG/ AG] AGJ
IC. Signature:
'!.6 77().075 flfl
<I:� '7'70 l\'7C: flt\
l'ERCENT FUND AMOUNT
SOURC!i
s;
ID. Date:
Ending Dace: October 14, 2026
Pursuant to the authority provided in D.C. Law 13-155, this HUMAN CARE AGREEMENT is being entered into between the Contractor/Contractor
specified in Item No. 7 of this document. The Contractor is required to sign and return two (2) originals of this document to the Contracting Officer of the
Issuing Office stated in Item No. 5 of page I o
f
this document. The Contractor further agrees to furnish and deliver all items or perfom1 all the services set
forth or otherwise identified within this Human Care Agreement and on any continuation sheets or appendices for the consideration stated above, and as
ordered under task orders issued pursuant to this Agreement. The rights and obligations of the parties to this Human Care Agreement shall be subject to
and governed by the following documents: (a) this Human Care Agreement; (b) the STANDARD CONTRACT PROVISIONS FOR USE WITH DISTRICT
OF COLUMBIA GOVERNMENT SUPPLY AND SER VICES CONTRACTS, dated July 20 IO; ( e) Any other provisions, representations, certifications, and
specifications, as are attached or incorporated by reference herein. This Human Care Agreement between the signatories to this document consummates the
final agreement of the parties.
12. FOR THE CONTRACTOR/CONTRACTOR
A. Name and Title of Signer (Type or print)
9J Name: c, 1c£ 6,oR. lf ..::r- c:..A5fE
Sii�cr1 ire of Contractor or Re�ent�·
.... 'le- ... l
IC. Date:
13. FOR THE DISTRICT OF COLUMBIA I
-,JE.1:.31 D �
� Name of Contracting Officer (Type or print)
I Name: Bernadette Catalan
( -2 c,-2..6 8. Signarure of CONTRACTfNG C. Date:
I
,,...., .................. T"" ....
SECTION B -HUMAN CARE SERVICES AND SERVICE RATES

B.1 The District of Columbia Office of Contracting and Procurement (OCP), on behalf of the
District of Columbia Department of Aging and Community Living (DACL) (the District) is
seeking qualified Service Contractors (hereinafter referred to as “Contractor”) to provide the
preparation and delivery of hot/cold ready-to-eat, frozen, boxed meals, and supplements for
the District’s meal delivery program (the Program) participants.

B.2 The District contemplates award of multiple Human Care Agreements (HCA) to qualified Contractors resulting
from this Request for Qualification (RFQ) and such award may be made in aggregate or in sections.

B.3 The HCA is not a commitment by the District to purchase any quantity of a particular service covered
under the HCA. Purchases under this HCA shall be limited as authorized by a purchase order (“PO”),
which is a task order (“TO”) issued under this HCA. The Contractor shall furnish to the District the
services specified in the HCA, when and if ordered. Contractors who are awarded HCAs will be eligible
to receive task orders from the District to provide meal preparation and delivery services. The District is
obligated only to the extent that task orders are made pursuant to the HCA.
B.4 Delivery or performance shall be made only as authorized by Task Orders issued in accordance with
the Ordering Clause. The Contractor shall furnish to the District Government, when and if ordered,
the services specified in section B. Price Schedule.
B.5 There is no limit on the number of Task Orders that may be issued. The District Government
may issue Task Orders requiring delivery to multiple destinations or performance at multiple
locations, as specified in such Task Orders as may be issued.
B.5.1 The task order (s) pursuant to the resulting HCA shall specify the number meal and delivery
services. The scope of the services (requirements) to be provided is specified in Section C.5 of this
RFQ.

B.5.2 Any task order issued during the effective period of the resulting HCA and not completed
within that period shall be completed by the Contractor within the time specified in the order. The
resulting HCA shall govern the Contractor’s and District’s rights and obligations with respect to that task
order to the same extent as if the task order was completed during the effective period of the resulting
HCA.

B.5.3 An Offeror may submit a separate technical proposal for each type Food Service Category Offeror is
proposing to provide OR the Offeror may submit one (1) technical proposal and state which Food
Service Category/Categories the Offeror proposes to provide. The Food Service Categories are as
follows: Community Dining Meals, Ready-to-Eat Home Delivered Meals, Refrigerated/Frozen Home-
Delivered Meals and supplements. Within each Food Service Category, the Offeror shall provide a price
that includes every item description, Contract Line-Item Number (CLIN), within that Food Service
Category including delivery, where applicable.

B.6 MENU TYPES

B.6.1 Proposal for Community Dining Bulk Meals & Culturally Sensitive Community Dining Bulk
Meals-
Contractor shall provide a six-week menu cycle that contains a variety of meal options in accordance
with the DRIs, DGAs, DCOA’s Meal Component (Section C. 8) and Food Group Guidelines
(Section C.10) and shall take place in a licensed facility inspected by the local health inspection
agency.

The menu cycles shall not contain the same entrée more than once, unless requested by the community
dining meal program Participants. The menus must also include a daily vegetarian option that meets
the same criteria as outlined above. Cyclical menus that offer more than one entrée choice per day
(hot or cold) are preferred; the second entrée may be served in bulk or as a pre- plated meal.

Contractor shall provide a six-week menu cycle that contains a variety of meal options for each of the
following cuisines: Latino, Asian, Halal, and any other available cultural cuisines. All meals must be in
accordance with the DRIs, DGAs, DCOA’s Meal Component (Section C.8) and Food Group
Guidelines (Section C.10) and must be prepared at a licensed facility inspected by the local health
inspection agency. The menu cycles shall not contain the same entrée more than once, unless requested
by the community dining meal program Participants.

B.6.2 Proposal for Refrigerated Home-Delivered Meals -
Contractor shall provide 30-60 refrigerated meal options for Participants to choose for each
delivery. All meals shall be in accordance with the DRIs, DGAs, DACL’s Meal Component
(Section C.9) and Food Group Guidelines (Section C.10), and must be prepared at a facility
licensed facility inspected by the local health inspection agency.

B.6.3 Proposal for Supplements
Contractor shall provide nutrition supplements for participants. Supplement type shall include:
Ensure Plus, Boost Calorie Controlled, Nepro and Ensure Clear. Each supplement shall be
provided in three flavors except Ensure Clear. All supplements are commercially prepared.

B.6.4 The resulting Human Care Agreement is based on fixed-unit rates. The Contractor shall deliver
services in accordance with Section C.

B.7 PRICE SCHEDULE - RESERVED

B.7.1-Base Year
Meal & Delivery for Home-Delivered Meal Participants (Home Delivered Hot/ Cold Ready-
to-Eat Meals)
CLIN Item Description Unit Qty Price Per Unit

0001
Home Delivered Meal Hot/Cold,
Ready-to-Eat Regular

1
Up to
50960 $11.00/ $560,560.00

0002
Home Delivered Meal Hot/Cold
Ready-to-Eat Vegetarian

Up to 3500 $11.00/ $38,500.00
0003 Transportation Hot/Cold All
Ready-to-Eat Meals Home
Delivered Meals

1
Up to
54460 $6.00/ $326,760.00
Total Not-To-Exceed 0001 - 0003 $ 925,820.00
Community Dining Sites Wards 1-8
CLIN Item Description Unit Quantity Price Per Unit
0004 Community Dining Site Bulk Meals 1 Up to 214,694 $9.50/ $2,039,593.00
0005 Community Dining Site Cold
Boxed Ready to eat Meals 1 Up to 106,908 $9.00/ $962,172.00
0006 Community Dining Site Hot/
Pre plated ready to serve 1 Up to 58,596 $9.50/ $556,662.00
0007 Community Dining Site Culturally
Sensitive 1 Up to 26,145 $10.50/ $274,522.00
0008 Community Dining Site Vegetarian 1 Up to 16,327 $10.50/
$171,433.50
0009 Community Dining Site,
Medically Tailored 1 Up to 17,360 $12.00/
$208,320.00
0010 Shelf stable meals- Boxed ready
to eat meal.

Up to 200 $14.00/ $2,800.00

0011
Continental Breakfast – May
include but not limited to: assorted
pastries, fresh fruit, coffee, juice,
appropriate condiments

Up to 255

$16.00/ $4,080.00

0012
Special Events Boxed Lunches –
May include but not limited to:
water,
(1), sandwich, fruit, beverage,
dessert, vegetable, salad, appropriate
condiments

Up to 2,366

$10.00/ $23,660.00

0013
Food Supplies (Utensils to
include one each heavy-duty
knife, fork, spoon, napkin
individually wrapped;
individually wrapped straws,
plastic sandwich bags for bread,
plates (10 inch or 3
compartment), placemats, 8 oz
salad bowls, 8 oz coffee cups
and
coffee stirrers, coffee, decaf
coffee, tea, non-dairy creamer,
sugar & sugar substitute, 8 oz
soup bowls.

1 Per
Meal

Up to 442,651

$1.00/ $442,651.00

0014
Food Supplies Condiments for
meal item as appropriate to
include ketchup, mustard, salad
dressing two tbsp individually
packaged per 8oz salad,
mayonnaise, salt & pepper
individual packages

1
Per
Meal

Up to 442,651

$1.00/ $442,651.00

0015
General Site Supplies to include
paper towels (three rolls per
week), heavy duty 60-gallon trash
bags (twenty bags per week),
aprons (twenty aprons per week),
hair nets (twenty hair nets per
week), plastic gloves (one-
hundred sets of plastic gloves per
week),

Deliveries may be made every
two weeks

Per
delivery

Up to 1,100
deliveries

$25.00/ $27,500.00

0016
General site supplies-
Disposable or reusable
serving utensils to include:
Tongs, spatulas, serving
spoons and Ladles for soups
and sauces. Digital
thermometer (three each site),
refrigerator thermometer (two
each site)

Per Site
twice
per year

Up to 82
deliveries
(41 sites)

$50.00/ $4,100.00
0017 Transportation Community
Dining Sites
1 Up to 6,426 $15.00/ $96,390.00
Total Not-To-Exceed CLINS 0004 - 0017 $ 5,256,535.00
Meals For Special Events
CLIN Item Description Unit Qty Price Per Unit
Mayor’s Annual Holiday Party

0018
Mayor’s Annual Holiday Party: Meals –
(Traditional Holiday Menu). Meal includes
a complete meal.
Meals consist of a Hot Plate – entrée,
vegetables, dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic (clear)

1 Meal

Up to
3,000

$15.00/
$45,000.00

0019
Mayor’s Annual Holiday Party: Supplies for set up
and service of each event as listed in Section C.3.12

Per Meal

Up to 3,000
$5.00/
$15,000.00
0020 Mayors Annual Holiday Party: Food servers are
needed at the minimum of four hours per event.
(Hourly) up to 20
servers $40.00/
$3,200.00
Senior Symposium

0021
Senior Symposium: Meals – includes hot food and
cold food boxes. Meal includes complete meal.
Meals consist of a Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)

1 Meal

Up to 2,000

$15.00/
$30,000.00
0022 Senior Symposium: Supplies for set up and service
of each event as listed in Section C.3.12
Per Meal Up to 2,000 $5.00/
$10,000.00
0023
Senior Symposium: Food servers are needed at the
minimum of four hours per event.
Hourly up to 20
servers $40.00/
$3,200.00
Centenarian Event

0024
Centenarian Event: Meals – includes hot food and
cold food boxes. Meal includes a complete meal.
Meals consist of a Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consist of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)

1 Meal

Up to 400

$15.00/
$6,000.00
0025 Centenarian Event: Supplies for set up and service
of each event as listed in Section C.3.12 Per Meal Up to 400 $5.00/ $2,000.00
0026 Centenarian Event: Food servers are needed at the
minimum of four hours per event
Hourly up to 20
servers $40.00/
$3,200.00
Senior Fest
0027 Senior Fest 1 Meal Up to 2,500 $20.00/
$50,000.00
Total Not-To-Exceed HCA Amount CLINS 0018-0027 $ 167,600
Meals For Special Festivities
CLIN Item Description Unit Quantity Price Per Unit
Red, White & You Event

0028
Valentine’s Day Celebration:
Meal includes complete meal.
Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic (clear)

1 Meal

Up to 300

$20.00/
$6,000.00
0029 Red, White & You: Supplies for set up and
service of each event as listed in Section
C.3.12

Per Meal

Up to 300
$5.00/
$1,500.00
0030 Red, White & You: Food servers are needed
at the minimum of two hours per event.
(Hourly) Up to 2
servers $40.00/ $160.00
Brain Games

0031
Brain Games: Meals – includes hot food and
cold food boxes. Meal includes complete
meal.
Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic (clear)

1 Meal

Up to 70

$25.00/
$1,750.00
0032 Brain Games: Supplies for set up and
service of each event as listed in Section
C.3.12

Per Meal

Up to 70 $5.00/ $350.00
Ambassador Training

0033
Ambassador Training: Meet 4 times a year/
25 participants
Meals – includes assorted fresh baked
Danish, muffins; donuts; bagels; croissants.
Served with fresh cut seasonal fruit platter
Assorted chilled juices; gourmet coffee;
butter, assorted fruit preserves and cream
cheeses.

1 Meal

Up to 100

$25.00/
$2,500.00

0034
Reserved

Total Not-To-Exceed HCA Amount $ 12,260.00
Meal & Delivery for Home-Delivered Meal Participants (Supplements)
CLIN Item Description Unit Qty Price Per Unit
0035a Nutrition Supplements
Nepro Butter Pecan

1 Case

Up to 168 $99.00/ $16,632.00
0035b Nutrition Supplements
Nepro Vanilla

1 Case

Up to 216 $99.00/ $21,384.00
00035c Nutrition Supplements
Nepro Wild Berry

1 Case

Up to 192 $99.00/ $19,008.00

0035d
Nutrition Supplements
Ensure Clear Therapeutic
Nutrition Apple and Mixed
Berry

1 Case

Up to 264

$99.00/ $26,136.00
0035e Nutrition Supplements
Ensure Plus Nutrition

1 Case

Up to 2112 $50.00/ $105,600.00
Shake Vanilla
0035f Nutrition Supplements
Ensure Plus Nutrition
Shake Chocolate

1 Case

Up to 1020 $50.00/ $51,000.00
0035g Nutrition Supplements
Ensure Plus Nutrition
Shake Strawberry
1 Case Up to 1248 $50.00/ $62,400.00

0035h
Nutrition Supplements
Glucerna Original Shake
Vanilla

1 Case

Up to 792

$50.00/ $39,600.00
0035i Nutrition Supplements
Glucerna Original
Chocolate

1 Case

Up to 528 $50.00/ $26,400.00
0035j Nutrition Supplements
Glucerna Original
Strawberry

1Case

Up to 374 $50.00/ $18,700.00
0035k Transportation Nutrition
Supplements
1 per
client
Up
to
3,000
$10.00 $30,000.00
Total Not-To-Exceed HCA Amount CLINS 0035a-0035k $ 416,860.00
BASE YEAR PRICE SUMMARY
Meal & Delivery for Home-Delivered Meal
Participants (Home Delivered Hot/ Cold Ready-to-
Eat Meals)
NTE $925,820.00
Community Dining Sites Wards 1-8 Base Year NTE $5,256,535.00
Meals for Special Events NTE $167,600.00
Meal for Special Festivities NTE $12,260.00
Nutrition Supplements Base Year NTE $416,860.00
Total Not-To-Exceed HCA Base Year Total $ 6,779,075.00

B.7.2. – Option Year 1
Meal & Delivery for Home-Delivered Meal Participants (Home Delivered Hot/ Cold
Ready-to-Eat Meals)
CLIN Item Description Unit Qty Price Per Unit

1001
Home Delivered Meal
Hot/Cold, Ready-to-Eat
Regular

Up to
50,960
$11.28/ $574,574.00
1002
Home Delivered Meal
Hot/Cold Ready-to-Eat
Vegetarian
1 Up to 3,500 $11.28/ $39,462.50

1003
Transportation Hot/Cold All
Ready-to-Eat Meals Home
Delivered Meals

Up to
54,460
$6.15/ $334,929.00

$ 948,965.50
Total Not-To-Exceed HCA Amount CLINS 1001-1003
Community Dining Sites Wards 1-8
CLIN Item Description Unit Qty Price Per Unit
1004 Community Dining Site Bulk Meals 1 Up to
214,694
$9.74/ $2,090,582.83

1005
Community Dining Site Cold
Boxed Ready to eat Meals

Up to
106,908
$9.23/ $986,226.30
1006
Community Dining Site Hot/ Pre
plated ready to serve 1 Up to 58,596 $9.74/ $570,578.55

1007
Community Dining Site
Culturally Sensitive

Up to 26,146 $10.76/ $281,385.56
1008 Community Dining Site Vegetarian 1 Up to 16,327 $10.76/ $175,719.34

1009
Community Dining Site,
Medically Tailored

Up to 17,360 $12.30/ $213,528.00

1010
Shelf stable meals- Boxed ready
to eat meal.

Up to 200 $14.35/ $2,870.00

1011
Continental Breakfast – May include
but
not limited to: assorted pastries, fresh
fruit, coffee, juice, appropriate
condiments

Up to 255
$16.40/ $4,182.00

1012
Special Events Boxed Lunches –
May include but not limited to:
water,
(1), sandwich, fruit, beverage,
dessert, vegetable, salad, appropriate
condiments

Up to 2,366

$10.25/ $24,251.50

1013
Food Supplies (Utensils to include
one each heavy-duty knife, fork,
spoon, napkin individually
wrapped; individually wrapped
straws, plastic sandwich bags for
bread, plates (10

1 Per
Meal

Up 442,651

$1.03/ $453,717.28
inch or 3 compartment),
placemats, 8 oz salad bowls,
8 oz coffee cups and coffee
stirrers, coffee, decaf coffee,
tea, non-dairy creamer, sugar
& sugar substitute, 8 oz soup
bowls.)

1014
Food Supplies - Condiments
for meal item as appropriate
to include ketchup, mustard,
salad dressing two tbsp
individually packaged per
8oz salad, mayonnaise, salt
& pepper
individual packages

Per
Meal

Up to 442,651

$1.03/ $453,717.28

1015
General Site Supplies to include
paper towels (three rolls per
week), heavy duty 60-gallon
trash bags (twenty bags per
week), aprons (twenty aprons per
week), hair nets (twenty hair nets
per week), plastic gloves (one-
hundred sets of plastic gloves per
week),

Deliveries may be made every two
weeks

Per site

Up to 1,100
deliveries

$25.63/ $28,187.50

1016
General site supplies-
Disposable or reusable
serving utensils to include:
Tongs, spatulas, serving
spoons and Ladles for soups
and sauces. Digital
thermometer (three each
site), refrigerator
thermometer (two each site)

Per Site
twice/
year

Up to 82
deliveries
(41 sites)

$51.25/ $4,202.50

1017
Transportation Community
Dining Sites

Up to 6426 $15.38/ $98,799.75
Total Not-To-Exceed HCA Amount CLINS 1004 - 1018 $ 5,387,948.38
Meals For Special Events
CLIN Item Description Unit Quantity Price Per Unit
Mayor’s Annual Holiday Party

1018
Mayor’s Annual Holiday Party: Meals –
(Traditional Holiday Menu). Meal
includes complete meal.
Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy vegetable,
roll
Cold Box consists of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic
(clear)

1 Meal

Up to 3,000

$15.38/
$46,125.00

1019
Mayor’s Annual Holiday Party:
Supplies for set up and service of
each event as listed in Section
C.3.12

Per Meal

Up to 3,000

$5.13/
$15,375.00
1020 Mayors Annual Holiday Party: Food
servers are needed at the minimum of
four hours per event.
Hourly up to 20
servers $41.00/$3,280.00
Senior Symposium
Senior Symposium: Meals – includes
hot food
and cold food boxes. Meal includes
complete meal.

1021 Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy
vegetable, roll
$15.38/
$30,750.00
Cold Box consists of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic
(clear)

1 Meal

Up to 2,000

1022 Senior Symposium: Supplies for set
up and service of each event as listed
in Section C.3.12

Per Meal

Up to 2,000 $5.13/
$10,250.00
1023
Senior Symposium: Food servers are
needed at the minimum of four
hours per event.

Hourly
up to 20
servers
$41.00 /$3,280.00
Centenarian Event
Centenarian Event: Meals – includes
hot food and cold food boxes. Meal
includes complete meal.

1024 Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy
vegetable, roll
$15.38/
$6,150.00
Cold Box consist of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic
(clear)
1 Meal Up to 400
1025 Centenarian Event: Supplies for set
up and service of each event as listed
in Section C.3.12

Per Meal

Up to 400
$5.13/
$2,050.00
1026 Centenarian Event: Food servers are
needed at the minimum of four hours
per event
Hourly up to 20
servers $41.00/ $3,280.00
Senior Fest
1027 Senior Fest 1 Meal Up to 2,500 $20.50/ $51,250.00
Total Not-To-Exceed HCA Amount $ 162,073.00
Meals For Special Festivities
CLIN Item Description Unit Quantity Price Per Unit
Red, White & You Event
1028 Valentine’s Day Celebration: Meal
includes complete meal. Meals
consist of Hot Plate –
1 Meal Up to 300 $20.50/
$6,150.00
entrée, vegetables, dressing, starchy vegetable,
roll
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)

1029 Red, White & You: Supplies for set up and
service of each event as listed in Section C.3.12

Per Meal

Up to 300
$5.13/
$1,539
1030 Red, White & You: Food servers are needed at the
minimum of two hours per event.
(Hourly) up to 2 servers $41.00/ $164.00
Brain Games
Brain Games: Meals – includes hot food and cold
food boxes. Meal includes complete meal.

1031 Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)

1 Meal

Up to 70

$25.63/
$1,794.10
1032 Brain Games: Supplies for set up and service of
each event as listed in Section C.3.12

Per Meal

Up to 70
$5.13/
$359.10
Ambassador Training
Ambassador Training: Meet 4 times a year/ 25
participants

1033
Meals – includes assorted fresh baked Danish,
muffins; donuts; bagels; croissants.
Served with fresh cut seasonal fruit platter

$25.63/
$2,563
Assorted chilled juices; gourmet coffee; butter,
assorted fruit preserves and cream cheeses.

1 Meal

Up to 100

Reserved

1034

Total Not-To-Exceed HCA Amount
$ 12,566.50
Meal & Delivery for Home-Delivered Meal Participants (Supplements)
CLIN Item Description Unit Quantity Price Per Unit

1035a
Nutrition Supplements
Nepro Butter Pecan

1 Case

Up to 168 $101.48/ $17,047.80

1035b
Nutrition Supplements
Nepro Vanilla

1Case

Up to 216 $101.48/ $21,918.60

1035c
Nutrition Supplements
Nepro Wild berry

1 Case

Up to 192 $101.48/ $19,483.20

1035d
Nutrition Supplements
Ensure Clear Therapeutic
Nutrition Apple and
Mixed Berry

1 Case

Up to 264

$101.48/ $26,789.40

1035e
Nutrition Supplements
Ensure Plus Nutrition
Shake Vanilla

1 Case

Up to 2,112

$51.25/ $108,240.00

1035f
Nutrition Supplements
Ensure Plus Nutrition
Shake Chocolate

1 Case

Up to 1,020

$51.25/ $52,275.00

1035g
Nutrition Supplements
Ensure Plus Nutrition
Shake Strawberry

1 Case

Up to 1,248

$51.25/ $63,960.00

1035h
Nutrition Supplements
Glucerna Original Shake
Vanilla

1 Case

Up to 792

$51.25/ $40,590.00

1035i
Nutrition Supplements
Glucerna Original
Chocolate

1 Case

Up to 528
$51.25/ $27,060.00

1035j
Nutrition Supplements
Glucerna Original
Strawberry

1Case

Up to 374

$51.25/ $19,167.50

1035k
Transportation Nutrition
Supplements

1 per client

Up to 3,000
$10.25/ $30,750.00
Total Not-To-Exceed HCA Amount CLINS 1035a-1035k $ 427,281.50
OPTION YEAR 1 PRICE SUMMARY
Meal & Delivery for Home-Delivered Meal Participants (Home Delivered
Hot/ Cold Ready-to- Eat Meals) – Option Year One NTE $ 948,965.50
Community Dining Sites Wards 1-8 Option Year One NTE $ 5,387,948.40
Meals for Special Events NTE $ 171,790.00
Meals for Special Festivities NTE $ 12,569.20
Nutrition Supplements Option Year One NTE $ 427,281.50
Total Not-To-Exceed Option Year One $ 6,948,554.60
B.7.3 - Option Year Two
Meal & Delivery for Home-Delivered Meal Participants (Home Delivered Hot/ Cold Ready-to-
Eat Meals)

CLIN Item Description Unit Qty Price Per Unit

2001
Home Delivered Meal Hot/Cold, Ready-
to-Eat

1
Up to
50,960 $11.56/ $588,938.35

2002
Home Delivered Meal Hot/Cold Ready-
to-Eat Vegetarian

1
Up to
3,500
$11.56/ $40,449.06

2003
Transportation Hot/Cold All Ready-
to-Eat Meals Home Delivered Meals

1
Up to
54,460 $6.30/ $343,302.23
Total Not-To-Exceed HCA Amount CLINS 2001 - 2003 $ 972,689.64
Community Dining Sites Wards 1-8
CLIN Item Description Unit Qty Price Per Unit
2004 Community Dining Site Bulk Meals 1 Up to 214,694 $9.98/ $2,142,847.40

2005
Community Dining Site Cold Boxed Ready to
eat Meals

Up to 106,908 $9.46/ $1,010,881.96

2006
Community Dining Site Hot/ Pre plated
ready to serve

Up to 58,596
$9.98/ $584,843.01
2007 Community Dining Site Culturally Sensitive 1 Up to 26,145 $11.03/ $288,420.20
2008 Community Dining Site Vegetarian 1 Up to 16,327 $11.03/ $180,112.32
2009 Community Dining Site, Medically Tailored 1 Up to 17,360 $12.61/ $218,866.20
2010 Shelf stable meals- Boxed ready to eat meal. 1 Up to 250 $14.71/ $2,941.75

2011
Continental Breakfast – May include but not limited
to: assorted pastries, fresh fruit, coffee, juice,
appropriate condiments

Up to 255
$16.81/ $4,286.55

2012
Special Events Boxed Lunches – May include but
not limited to: water,
(1), sandwich, fruit, beverage, dessert, vegetable,
salad, appropriate condiments

Up to 2,366

$10.51/ $24,857.79

2013
Food Supplies (Utensils to include one each
heavy-duty knife, fork, spoon, napkin
individually wrapped; individually wrapped
straws, plastic sandwich bags for bread, plates
(10 inch or 3 compartment), placemats, 8 oz
salad bowls, 8 oz coffee cups and coffee stirrers,
coffee, decaf coffee, tea, non-dairy creamer,
sugar & sugar substitute, 8 oz soup bowls.)

1Per Meal

Up to
442,651

$1.05/ $465,060.21

2014
Food Supplies Condiments for meal item as
appropriate to include ketchup, mustard, salad
dressing two tbsp individually packaged per 8oz
salad, mayonnaise, salt & pepper individual
packages.

Per Meal

Up to 442,651

$1.05/ $465,060.21
2015
General Site Supplies to include paper towels
(three rolls per week), heavy duty 60-gallon trash Per site
Up to 1,100
deliveries $26.27/ $28,892.19
bags (twenty bags per week), aprons (twenty
aprons per week), hair nets (twenty hair nets per
week), plastic gloves (one-hundred sets of plastic
gloves per week),
Deliveries may be made every two weeks

2016 General site supplies- Disposable or reusable
serving utensils to include: Tongs, spatulas,
serving spoons and Ladles for soups and sauces.
Digital thermometer (three each site),
refrigerator thermometer (two each site)
Per Site
twice per
year
Up to 82
deliveries (41
sites)

$52.53/ $4,307.56
2017 Transportation Community Dining Sites 1 Up to 6,426 $15.76/ $101,269.74
Total Not-To-Exceed HCA Amount CLINS 2009 - 2022 $ 5,522,647.08
Meals For Special Events
CLIN Item Description Unit Qty Price Per Unit
Mayor’s Annual Holiday Party
2018 Mayor’s Annual Holiday Party: Meals –
(Traditional Holiday Menu). Meal includes
complete meal.
Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
1 Meal Up to 3,000

$15.76/
$47,278.13
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)

2019 Mayor’s Annual Holiday Party: Supplies for set up Per Meal Up to 3,000
and service of each event as listed in Section $5.25/
C.3.12 $15,759.38
2020 Mayors Annual Holiday Party: Food servers are
needed at the minimum of four hours per event.
(Hourly) up to 20 servers
$42.03/
$3,362.40
Senior Symposium
Senior Symposium: Meals – includes hot food and
cold food boxes. Meal includes complete meal.
1 Meal Up to 2,000
2021 Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll

Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)
$15.76/
$31,518.75
2022 Senior Symposium: Supplies for set up and service Per Meal Up to 2,000 $5.25/
of each event as listed in Section C.3.12 $10,506.25
2023 Senior Symposium: Food servers are needed at the
minimum of four hours per event.
Hourly up to 20 servers $42.03/
$3,362.40
Centenarian Event

2024
Centenarian Event: Meals – includes hot
food and cold food boxes. Meal includes
complete meal.
Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy vegetable,
roll
Cold Box consist of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic
(clear)
1 Meal Up to 400

$15.76/
$6,303.75
2025 Centenarian Event: Supplies for set up
and service of each event as listed in
Section C.3.12
Per Meal Up to 400 $5.25/
$2,101.25
2026 Centenarian Event: Food servers are
needed at the minimum of four hours per
event
Hourly up to 20
servers $42.03/
$3,362.40
Senior Fest
2027 Senior Fest 1 Meal Up to 2,500 $21.01/
$52,531.25
Total Not-To-Exceed
HCA Amount
$ 166,124.83
Meals For Special Festivities
CLIN Item Description Unit Quantity Price Per Unit
Red, White & You Event
Valentine’s Day Celebration: 1 Meal Up to 300
Meal includes complete meal.
2028 Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy vegetable,
roll
Cold Box consists of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic
(clear)

$21.01/
$6,303
2029 Red, White & You: Supplies for set up
and service of each event as listed in
Section C.3.12
Per Meal Up to 300 $5.25/
$1,575.00
2030 Red, White & You: Food servers are
needed at the minimum of two hours
per event.
(Hourly) up to 2 servers
$42.03/
$168.12
Brain Games
Brain Games: Meals – includes hot
food and cold food boxes. Meal
includes complete meal.
1 Meal Up to 70
2031 Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy
vegetable, roll
$26.27/
$1,838.90
Cold Box consists of Beverage,
Salad, Dessert, Water, Tablecloths,
Plastic (clear)

2032 Brain Games: Supplies for set up and
service of each event as listed in Section
C.3.12
Per Meal Up to 70 $5.25/
$367.50
Ambassador Training

2033
Ambassador Training: Meet 4 times a year/ 25
participants
Meals – includes assorted fresh baked Danish,
muffins; donuts; bagels; croissants.
Served with fresh cut seasonal fruit platter
Assorted chilled juices; gourmet coffee; butter,
assorted fruit preserves and cream cheeses.
1 Meal Up to 100

$26.27/
$2,627

2034
Reserved

Total Not-To-Exceed HCA Amount $12,879.52
Meal & Delivery for Home-Delivered Meal Participants (Supplements)
CLIN Item Description Unit Qty Price Per Unit
2035a Nutrition Supplements Nepro
Butter Pecan

1 Case
Up to
168 $104.01/ $17,474.00
2035b Nutrition Supplements Nepro
Vanilla

1Case
Up to
216 $104.01/ $22,466.57
2035c Nutrition Supplements Nepro
Wild berry

1 Case
Up to
192 $104.01/ $19,970.28

2035d
Nutrition Supplements
Ensure Clear Therapeutic Nutrition
Apple and Mixed Berry

1 Case

Up to
264

$104.01/ $27,459.14
2035e Nutrition Supplements Ensure
Plus Nutrition Shake Vanilla 1 Case
Up to
2,112 $52.53/ $110,946.00
2035f Nutrition Supplements Ensure
Plus Nutrition Shake Chocolate

1 Case
Up to
1,020
$52.53/ $53,581.88
2035g Nutrition Supplements Ensure Plus
Nutrition Shake Strawberry 1 Case
Up to
1,248 $52.53/ $65,559.00
2035h Nutrition Supplements Glucerna
Original Shake Vanilla

1 Case
Up to
792
$52.53/ $41,604.75
2035i Nutrition Supplements Glucerna
Original Chocolate

1 Case
Up to
528 $52.53/ $27,736.50
2035j Nutrition Supplements Glucerna
Original Strawberry

1 Case
Up to
374 $52.53/ $19,646.69
2035k Transportation of Nutrition
Supplements

1 per client
Up to
3,000 $10.51/ $31,518.75
Total Not-To-Exceed HCA Amount CLINS 2035a – 2035k $ 437,963.54
OPTION YEAR 2 PRICE SUMMARY
Meal & Delivery for Home-Delivered Meal Participants (Home
Delivered Hot/ Cold Ready-to- Eat Meals) – Option Year Two NTE $ 972,689.64
Community Dining Sites Wards 1-8 Option Year Three NTE $ 5,522,647.10
Meals for Special Events NTE $ 176,085.96
Meals for Special Festivities NTE $ 12,879.52
Nutrition Supplements Option Year Two NTE $ 437,963.54
Total Not-To-Exceed HCA Option Year Three Total $ 7,122,265.76

B.7.4 – OPTION YEAR THREE
Meal & Delivery for Home-Delivered Meal Participants (Home Delivered Hot/ Cold Ready-to- Eat
Meals) *
CLIN Item Description Unit Qty Price Per Unit
3001 Home Delivered Meal Hot/Cold,
Ready-to-Eat

Up to 50,960 $11.85/ $603,661.81
3002 Home Delivered Meal Hot/Cold
Ready-to-Eat Vegetarian 1 Up to 3,500 $11.85/ $41,460.29

3003
Transportation Hot/Cold All
Ready-to-Eat Meals Home
Delivered Meals

Up to 54,460

$6.46/ $351,884.78
Total Not-To-Exceed HCA Amount CLINS 3001-3003 $997,006.88
Community Dining Sites Wards 1-8
CLIN Item Description Unit Qty Price Per Unit
3004 Community Dining Site Bulk Meals 1 Up to 214,694 $10.23/ $2,196,418.58

3005
Community Dining Site Cold Boxed Ready to
eat Meals

Up to 106,908 $9.69/ $1,036,154.01

3006
Community Dining Site Hot/ Pre plated
ready to serve

Up to 58,596 $10.23/ $599,464.09
3007 Community Dining Site Culturally Sensitive 1 Up to 26,145 $11.31/ $295,630.71
3008 Community Dining Site vegetarian, 1 Up to 16,327 $11.31/ $184,615.13
3009 Community Dining Site, Medically Tailored 1 Up to 17,360 $12.92/ $224,337.86
3010 Shelf stable meals- Boxed ready to eat meal. 1 Up to 200 $15.08/ $3,015.29

3011
Continental Breakfast – May include but not limited
to: assorted pastries, fresh fruit, coffee, juice,
appropriate condiments

Up to 255

$17.23/ $4,393.71

3012
Special Events Boxed Lunches – May include but
not limited to: water,
(1), sandwich, fruit, beverage, dessert, vegetable,
salad, appropriate condiments

Up to 2,366

$10.77/ $25,479.23

3013
Food Supplies (Utensils to include one each
heavy-duty knife, fork, spoon, napkin
individually wrapped; individually wrapped
straws, plastic sandwich bags for bread, plates
(10 inch or 3 compartment), placemats, 8 oz
salad bowls, 8 oz coffee cups and coffee
stirrers, coffee, decaf coffee, tea, non-dairy
creamer, sugar & sugar substitute, 8 oz soup
bowls.)

1 Per
Meal

Up to
442,651

$1.08/ $476,686.71

3014
Food Supplies Condiments for meal item as
appropriate to include ketchup, mustard, salad
dressing two tbsp individually packaged per 8oz
salad, mayonnaise, salt & pepper individual
packages

Per Meal

Up to
442,651

$1.08/ $476,686.71

3015
General Site Supplies to include paper towels
(three rolls per week), heavy duty 60-gallon trash
bags (twenty bags per week), aprons (twenty
aprons per week), hair nets (twenty hair nets per
week), plastic gloves (one-hundred sets of plastic
gloves per week),

Deliveries may be made every two weeks.

Per site

Up to 1,100
deliveries

$26.92/ $29,614.49

3016
General site supplies- Disposable or reusable
serving utensils to include: Tongs, spatulas,
serving spoons and Ladles for soups and sauces.
Digital thermometer (three each site),
refrigerator thermometer (two each site).

Per
Site

Up to 82
deliveries (41
sites)

$53.84/ $4,415.25
3017 Transportation Community Dining Sites 1 Up to 6,426 $16.15/ $103,801.49
Total Not-To-Exceed HCA Amount CLINS 3009 - 3022 $5,660,713.26
Meals For Special Events
CLIN Item Description Unit Quantity Price Per Unit
Mayor’s Annual Holiday Party

3018
Mayor’s Annual Holiday Party: Meals –
(Traditional Holiday Menu). Meal includes
complete meal.
Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)
1 Meal Up to 3,000

$16.15/ $48,460.08
3019 Mayor’s Annual Holiday Party: Supplies for set
up and service of each event as listed in Section
C.3.12
Per Meal Up to 3,000
$5.38/ $16,153.36
3020 Mayors Annual Holiday Party: Food servers are
needed at the minimum of four hours per event.
(Hourly) up to 20 servers $43.08/
$3,446.40
Senior Symposium

3021
Senior Symposium: Meals – includes hot food
and cold food boxes. Meal includes complete
meal.
Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)
1 Meal Up to 2,000

$16.15/ $32,306.72
3022 Senior Symposium: Supplies for set up and
service of each event as listed in Section C.3.12
Per Meal Up to 2,000
$5.38/ $10,768.91
3023 Senior Symposium: Food servers are needed at
the minimum of four hours per event.
Hourly up to 20 servers
$43.08/ $3,446.40
Centenarian Event

3024
Centenarian Event: Meals – includes hot food and
cold food boxes. Meal includes complete meal.
Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consist of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)
1 Meal Up to 400

$16.15/ $6,460

3025 Centenarian Event: Supplies for set up and
service of each event as listed in Section C.3.12
Per Meal Up to 400 $5.38/ $2,153.78
3026
Centenarian Event: Food servers are needed at the
minimum of four hours per event
Hourly up to 20 servers
$43.08/ $3,446.40
Senior Fest
3027 Senior Fest 1 Meal Up to 2,500 $21.54/ $53,844.53
Total Not-To-Exceed HCA Amount $170,277.95
Meals For Special Festivities
CLIN Item Description Unit Quantity Price Per Unit
Red, White & You Event
3028 Valentine’s Day Celebration:
Meal includes complete meal.
Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)
1 Meal Up to 300

$21.54/ $6,462
3029 Red, White & You: Supplies for set up and
service of each event as listed in Section C.3.12
Per Meal Up to 300
$5.38/ $1,614

3030 Red, White & You: Food servers are needed at
the minimum of two hours per event.
(Hourly) up to 2 servers
$43.08/ $172.32
Brain Games

3031
Brain Games: Meals – includes hot food and cold
food boxes. Meal includes complete meal.
Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)
1 Meal Up to 70 $26.92/ $1,884.40
3032 Brain Games: Supplies for set up and service of
each event as listed in Section C.3.12
Per Meal Up to 70
$5.38/ $376.81
Ambassador Training

3033
Ambassador Training: Meet 4 times a
year/ 25 participants
Meals – includes assorted fresh baked
Danish, muffins; donuts; bagels;
croissants.
Served with fresh cut seasonal fruit
platter
Assorted chilled juices; gourmet
coffee; butter, assorted fruit preserves
and cream cheeses.
1 Meal Up to 100

$26.92/ $2,692

3034
Reserved

Total Not-To-Exceed HCA Amount $13,201.32

Meal & Delivery for Home-Delivered Meal Participants (Supplements)
CLIN Item Description Unit Qty Price Per Unit
3035a Nutrition Supplements Nepro
Butter Pecan
1 Case Up to 168 $106.61/ $17,910.84
3035b Nutrition Supplements Nepro
Vanilla
1 Case Up to 216 $106.61/ $23,028.23

3035c
Nutrition Supplements Nepro Wild
berry

1 Case

Up to 192 $106.61/ $20,469.54

3035d
Nutrition Supplements Ensure
Clear
Therapeutic Nutrition Apple and
Mixed Berry

1 Case

Up to 264

$106.61/ $28,145.61
3035e
Nutrition Supplements Ensure Plus
Nutrition Shake Vanilla 1 Case Up to 2,112 $53.84/ $113,719.65

3035f
Nutrition Supplements Ensure Plus
Nutrition Shake Chocolate

1 Case

Up to 1,020
$53.84/ $54,921.42

3023g
Nutrition Supplements Ensure Plus
Nutrition Shake Strawberry

1 Case

Up to 1,248 $53.84/ $67,197.98

3035h
Nutrition Supplements Glucerna
Original Shake Vanilla

1 Case

Up to 792
$53.84/ $42,644.87

3035i
Nutrition Supplements Glucerna
Original Chocolate

1 Case

Up to 528 $53.84/ $28,429.91

3035j
Nutrition Supplements Glucerna
Original Strawberry

1Case

Up to 374 $53.84/ $20,137.85
3035k Transportation Nutrition 1 per Up to 3,000 $10.77/ $32,306.72
Supplements client
Total Not-To-Exceed HCA Amount CLINS 3035a – 3035k $448,912.63
OPTION YEAR THREE PRICE SUMMARY
Meal & Delivery for Home-Delivered Meal Participants (Home
Delivered Hot/ Cold Ready-to- Eat Meals) – Option Year Three NTE $997,006.88
Community Dining Sites Wards 1-8 Option Year Three NTE $5,660,713.30
Meals for Special Events NTE $180,486.58
Meals for Special Festivities NTE $13,201.32

Nutrition Supplements Option Year Three NTE $448,912.63
Total Not-To-Exceed HCA Option Year Three Total $7,300,320.71

B.7.5 – OPTION YEAR FOUR
Meal & Delivery for Home-Delivered Meal Participants (Home Delivered Hot/ Cold
Ready-to-Eat Meals)
CLIN Item Description Unit Quantity Price Per Unit

4001
Home Delivered Meal
Hot/Cold, Ready-to-Eat

Up to 50,960 $12.14/ $618,753.35

4002
Home Delivered Meal
Hot/Cold Ready-to-Eat
Vegetarian

Up to 3500

$12.14/ $42,496.80

4003
Transportation
Hot/Cold All Ready-
to-Eat Meals Home
Delivered Meals

Up to 54,460
$6.62/ $360,681.90
Total Not-To-Exceed HCA Amount CLINS
4001-4003
$1,021,932.05
Community Dining Sites Wards 1-8

CLIN

Item Description

Unit

Qty

Price Per Unit
4004 Community Dining Site Bulk Meals 1 Up to
214,694
$10.49/$2,251,329.05
4005
Community Dining Site Cold Boxed
Ready to eat Meals 1 Up to $9.93/ $1,062,057.86
106,908
4006
Community Dining Site Hot/ Pre plated
ready to serve 1 Up to
58,596
$10.49/$ 614,450.69
4007 Community Dining Site Culturally
Sensitive
1 Up to
26,145
$11.59/ $303,021.47
4008 Community Dining Site vegetarian, 1 Up to
16,327
$11.59/ $189,230.51
4009 Community Dining Site, Medically
Tailored
1 Up to
17,360
$13.25/ $229,946.30
4010 Shelf stable meals- Boxed ready to eat
meal.
1 Up to 200 $15.45/ $3,090.68

4011
Continental Breakfast – May include but
not
limited to: assorted pastries, fresh fruit,
coffee, juice, appropriate condiments

Up to 255
$17.66/ $4,503.56

4012
Special Events Boxed Lunches – May include but
not limited to: water,
(1), sandwich, fruit, beverage, dessert, vegetable,
salad, appropriate condiments

Up to 2,366

$11.04/ $26,116.21

4013
Food Supplies (Utensils to include one each
heavy-duty knife, fork, spoon, napkin
individually wrapped; individually wrapped
straws, plastic sandwich bags for bread, plates
(10 inch or 3 compartment), placemats, 8 oz
salad bowls, 8 oz coffee cups and coffee
stirrers, coffee, decaf coffee, tea, non-dairy
creamer, sugar & sugar substitute, 8 oz soup
bowls.)

1Per Meal

Up to
442,651

$1.10/ $488,603.88

4014
Food Supplies Condiments for meal item as
appropriate to include ketchup, mustard, salad
dressing two tbsp individually packaged per 8oz
salad, mayonnaise, salt & pepper individual
packages

Per Meal

Up to
442,651

$1.10/ $488,603.88

4015
General Site Supplies to include paper towels
(three rolls per week), heavy duty 60-gallon trash
bags (twenty bags per week), aprons (twenty
aprons per week), hair nets (twenty hair nets per
week), plastic gloves (one-hundred sets of plastic
gloves per week),

Deliveries may be made every two weeks

Per site

Up to 1,100
deliveries

$27.60/ $30,354.85

4016
General site supplies- Disposable or reusable
serving utensils to include: Tongs, spatulas,
serving spoons and Ladles for soups and sauces.
Digital thermometer (three each site),
refrigerator thermometer (two each site).

Per Site

Up to 82
deliveries (41
sites)

$55.19/ $4,525.63
4017 Transportation Community Dining Sites 1 Up to 6,426 $16.56/ $106,396.52
Total Not-To-Exceed HCA Amount CLINS 4009 - 4022 $5,802,231.09
Meals For Special Events
CLIN Item Description Unit Quantity Price Per Unit
Mayor’s Annual Holiday Party

4018
Mayor’s Annual Holiday Party: Meals – (Traditional
Holiday Menu). Meal includes complete meal.
Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)
1 Meal Up to 3,000

$16.56/ $49,680

4019 Mayor’s Annual Holiday Party: Supplies for set up
and service of each event as listed in Section C.3.12
Per Meal Up to 3,000 $5.52/ $16,560.00
4020 Mayors Annual Holiday Party: Food
servers are needed at the minimum of
four hours per event.
(Hourly) up to 20
servers $44.15/
$3,532.00
Senior Symposium

4021
Senior Symposium: Meals – includes hot
food and cold food boxes. Meal includes
complete meal.
Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy vegetable,
roll
Cold Box consists of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic
(clear)
1 Meal Up to 2,000

$16.56/
$33,120.00
4022 Senior Symposium: Supplies for set up
and service of each event as listed in
Section C.3.12
Per Meal Up to 2,000 $5.52/ $11,040

4023 Senior Symposium: Food servers are
needed at the minimum of four hours per
event.
Hourly up to 20
servers $44.15/
$3,532.00
Centenarian Event

4024
Centenarian Event: Meals – includes hot
food and cold food boxes. Meal includes
complete meal.
Meals consist of Hot Plate – entrée,
vegetables, dressing, starchy vegetable,
roll
Cold Box consist of Beverage, Salad,
Dessert, Water, Tablecloths, Plastic
(clear)
1 Meal Up to 400

$16.56/ $6,624
4025 Centenarian Event: Supplies for set up
and service of each event as listed in
Section C.3.12
Per Meal Up to 400 $5.52/ $2,208
4026 Centenarian Event: Food servers are
needed at the minimum of four hours per
event
Hourly up to 20
servers
$44.15/
$3,532.00
Senior Fest
4027 Senior Fest 1 Meal Up to 2,500 $22.08/ $55,200
Total Not-To-Exceed
HCA Amount
$185,028
Meals For Special Festivities
CLIN Item Description Unit Quantity Price Per Unit
Red, White & You Event
27

4028
Valentine’s Day Celebration:
Meal includes complete
meal. Meals consist of Hot
Plate – entrée,
vegetables, dressing, starchy
vegetable, roll
Cold Box consists of Beverage,
Salad, Dessert, Water, Tablecloths,
Plastic (clear)
1 Meal Up to 300

$22.08/ $6,622.88
4029
Red, White & You: Supplies for set up and
service of each event as listed in Section
C.3.12
Per Meal Up to 300
$5.52/ $1,655.72
4030 Red, White & You: Food servers are needed
at the minimum of two hours per event.
(Hourly) up to 2 servers $44.15/ $176.60
Brain Games

4031
Brain Games: Meals – includes hot food and cold
food boxes. Meal includes complete meal.
Meals consist of Hot Plate – entrée, vegetables,
dressing, starchy vegetable, roll
Cold Box consists of Beverage, Salad, Dessert,
Water, Tablecloths, Plastic (clear)
1 Meal Up to 70

$27.60/ $2,759.53
4032 Brain Games: Supplies for set up and service of
each event as listed in Section C.3.12
Per Meal Up to 70
$5.52/ $386.33
Ambassador Training

4033
Ambassador Training: Meet 4 times a year/ 25
participants
Meals – includes assorted fresh baked Danish,
muffins; donuts; bagels; croissants.
Served with fresh cut seasonal fruit platter
Assorted chilled juices; gourmet coffee; butter,
assorted fruit preserves and cream cheeses.
1 Meal Up to 100

$27.60/ $2,759.53

4034
Reserved
Total Not-To-Exceed HCA Amount $14,360.59
Meal & Delivery for Home-Delivered Meal Participants (Supplements)
CLIN Item Description Unit Quantity Price Per Unit
28

4035a
Nutrition Supplements Nepro
Butter Pecan
1 Case Up to 168
$109.28/ $18,358.62

4035b
Nutrition Supplements Nepro
Vanilla

1Case

Up to 216
$109.28/ $23,603.93

4035c
Nutrition Supplements
Nepro Wild Berry

1 Case

Up to 192 $109.28/ $20,981.28

4035d
Nutrition Supplements
Ensure Clear Therapeutic
Nutrition Apple and Mixed
Berry

1 Case

Up to 264

$109.28/ $28,849.25
4035e Nutrition Supplements
Ensure Plus Vanilla

1 Case

Up to 2,112 $55.19/ $116,562.64
4035f Nutrition Supplements
Ensure Plus Chocolate

1 Case

Up to 1,020
$55.19/ $ 56,294.46
4035g Nutrition Supplements
Ensure Plus Strawberry

1 Case

Up to 1,248
$55.19/ $68,877.92
4035h Nutrition Supplements
Boost Vanilla

1 Case

Up to 792
$55.19/ $43,710.99
4035i Nutrition Supplements
Boost Chocolate

1 Case

Up to 528 $55.19/ $29,140.66
4035j Nutrition Supplements Boost
Strawberry

1 Case

Up to 374 $55.19/ $20,641.30
4035k Transportation Nutrition
Supplements 1 per client Up to 3,000 $11.04/ $33,114.39
Total Not-To-Exceed HCA Amount CLINS 4035a – 4035k $460,135.44
OPTION YEAR FOUR PRICE SUMMARY
Meal & Delivery for Home-Delivered Meal Participants (Home
Delivered Hot/ Cold Ready-to- Eat Meals) – Option Year Four NTE $1,021,932.05

Community Dining Sites Wards 1-8 Option Year Four NTE $5,802,231.10
Meals for Special Events NTE $185,028
Meals for Special Festivities NTE $14,360.59
Nutrition Supplements Option Year Four NTE $460,135.44
Total Not-To-Exceed HCA Option Year Four Total $7,7,483,657.62

B.8 A bidder responding to this solicitation that is required to subcontract shall be required to submit
with its bid, any subcontracting plan required by law. Bids responding to this RFQ shall be deemed
nonresponsive and shall be rejected if the bidder fails to submit a subcontracting plan that is
required by law.

B.9 For contracts in excess of $250,000, at least 35% of the dollar volume of the contract shall be
subcontracted in accordance with section H.9.1.

B.9.1 A Subcontracting Plan form is available at http://ocp.dc.gov, under Quick Links click on
“Required Solicitation Documents”.
29

B.10 CONTRACTS IN EXCESS OF ONE MILLION DOLLARS

B.10.1 Any contract in excess of $l,000,000 shall not be binding or give rise to any claim or demand
against the District until approved by the Council of the District of Columbia and signed by
the CO.

B.10.2 The Contractor shall notify the CO, in writing; whenever it has reason to believe that the
cost for the performance of the HCA will be greater than $1 Million.

B.11 NONPROFIT FAIR COMPENSATION ACT OF 2020, D.C. Code § 2-222.01 et seq.
Nonprofit organizations, as defined in the Act, shall include in their rates the indirect costs
incurred in provision of goods or performance of services under this contract pursuant to the
nonprofit organization's unexpired Negotiated Indirect Cost Rate Agreement (NICRA). If a
nonprofit organization does not have an unexpired NICRA, the nonprofit organization may elect
to instead include in its rates its indirect costs:
(1) As calculated using a de minimis rate of 10% of all direct costs under this contract;
(2) By negotiating a new percentage indirect cost rate with the awarding agency;
(3) As calculated with the same percentage indirect cost rate as the nonprofit organization
negotiated with any District agency within the past 2 years; however, a nonprofit
organization may request to renegotiate indirect costs rates in accordance with B.11.2; or
(4) As calculated with a percentage rate and base amount, determined by a certified public
accountant, as defined in the Act, using the nonprofit organization's audited financial
statements from the immediately preceding fiscal year, pursuant to the OMB Uniform
Guidance, and certified in writing by the certified public accountant.

B.11.1 If this contract is funded by a federal agency, indirect costs shall be consistent with the
requirements for pass-through entities in 2 C.F.R. § 200.331, or any successor regulations.

B.11.2 The Contractor shall pay its subcontractors which are nonprofit organizations the same
indirect cost rates as the nonprofit organization subcontractors would have received as a
prime contractor.

SECTION C – HUMAN CARE SERVICE DESCRIPTION AND SCOPE OF SERVICE

C.1 SCOPE

The Office of Contracting and Procurement (OCP), on behalf of the Department of Aging &
Community Living (DACL) seeks a contractor to provide the preparation and delivery of
hot/cold ready-to-eat, refrigerated meals, boxed meals, and supplements for the District’s
meal delivery program (the Program) participants.
The purpose of this contract is to provide people 60 years or older with a nutritious meal
containing one-third of the Dietary Reference Intakes (DRIs) as established by the Food and
Nutrition Board and meeting the current Dietary Guidelines for Americans (DGAs). The
contractor must be able to produce and deliver meals daily throughout the city and to
individual seniors who live in their homes and are unable to prepare meals for themselves. T
The District anticipates that there will be up to 125 District residents participating in the
home-delivered meal program, but that the number may fluctuate on a daily basis. For the
home-delivered meal program, the contractor must be able to provide meals with the
flexibility to accommodate daily changes in delivery location and meal quantities.
Approximately 125 participants in the program receive hot and freshly prepared, ready-to-
eat meals delivered to their door up to 4 days a week. Approximately 4,069 participants will
receive ready-to-eat meals delivered in bulk to community dining sites daily Monday through
Saturday. Approximately 250 participants will receive a nutrition supplement delivered to
their homes once per month.
C.2 Applicable Documents

The following documents are applicable to this procurement and are hereby incorporated by this
reference.

Item
No.
Source Title Date
1 U.S. Department of Agriculture &
Department of Health Services
Dietary Guidelines for Americans (DGA) 2020-2025
2 National Academy of Sciences of
Food & Nutrition Board
Dietary Reference Intakes (DRI) Applications
in Dietary Planning
2006-2019
3 D.C Administrative Issuance Mayor’s Order 2009-160, Subject: Government
Personnel Operators Accountability Policy
2009
Government
Vehicles
4 Federal Law Older Americans Act of 1965 (as amended)
42 USC 3030d-f
2022 or most
current
5 District Law Sustainable D.C. Omnibus Amendment Act 2014
6 D.C. Municipal Regulations Title 25-A DCMR Food & Food
Operations
2012
31

7 District Law D.C. Law 22-276. District of Columbia
Department of Aging and Community Living
Amendment Act. The District of Columbia
Act on Aging, effective October 29, 1975
(D.C. Law 1-24; D.C. Official
Code§ 7-501.01. *Amended
2018
8 Green Food Purchasing Amendment
Act
D.C. Law 24-16. Green Food Purchasing
Amendment Act of 2021

9 Sexual Harassment in the Workplace Mayor’s Order 2023-131

C.3 Definitions

C.3.1 Boxed Meal: Refrigerated fresh foods that are pre-packed before delivery in a portable
container with all food components ready-to-eat. Intended for individuals participating
in trips during community dining site lunch hours, or as otherwise requested and
approved by DACL for special circumstances.
C.3.2 Bulk Delivery: A single delivery of food and site supplies made to a
Community Dining Site (quantities for delivery fees for Community Dining
Meals are based on one delivery drop off to one site per day and NOT based on
the number of meals delivered to each site).
C.3.3 Bulk Meals: Hot & Ready to eat meals, plated at the site, delivery is in total
quantity. All meals include appropriate condiments such as salad, dressing,
ketchup, mayonnaise, Mustard, etc.
C.3.4 Community or Congregate Dining Meals: Hot or cold meals prepared, packaged
separately and delivered to a senior nutrition program site. Pre-plated meals are intended for
participants who are home-bound and reside in a facility with a community dining site. When
approved by DACL they may also be requested when a site has a staffing shortage, an
emergency that does not allow them to utilize the kitchen to plate the Bulk General Meals, or
for other special circumstances. All meals include appropriate condiments such as salad
dressing, ketchup, mustard and mayonnaise, etc.
C.3.5 Community Dining Pre-Plated Meals: Hot or cold meals prepared, packaged
separately and delivered to a senior nutrition program site. Pre-plated meals are intended
for participants who are home-bound and reside in a facility with a community dining
site. When approved by DACL they may also be requested when a site has a staffing
shortage, an emergency that does not allow them to utilize the kitchen to plate the Bulk
General Meals, or for other special circumstances. All meals include appropriate
condiments such as salad dressing, ketchup, mustard and mayonnaise, etc.
C.3.6 Community Dining Sites: Designated locations where meals are received and
served. May also be referred to as Congregate Sites and Wellness Centers
C.3.7 Culturally Sensitive Meals: Hot or refrigerated fresh foods prepared in line with
32

the seasonings, cooking techniques, and tastes of individual groups (Halal,
Hispanic, Asian & Kosher). Each meal shall contain at least 1/3 the DRIs/RDAs
for older adults and follow the DGAs.
C.3.8 DGA: Dietary Guidelines for Americans. Refer to the 2020-2025 DGAs for older adults.
C.3.9 DRI: Dietary Reference Intake. Refer to the age-sex group for males 51 years and older.
C.3.10 Food Supplies: All supplies needed for the meal, including utensils, condiments, salad
dressings, and general site supplies.
C.3.11 General Wellness Meal: Regular meals that contain 1/3 of the DRIs/RDAs and
follow the DGAs and are not tailored to specific dietary needs or chronic conditions.
C.3.12 Home-Delivered Meal: Individually pre-plated meals with refrigerated meals
packaged separately for Home-delivered Meal Participants.
C.3.13 Lead Agency: The DACL grantee serving a designated ward(s). Each lead
agency has a staff Coordinator who oversees the day-to-day operations of
community dining sites. DACL staff will have oversight of the home-delivered
meal services.
C.3.14 Medically Tailored Meals: Hot or cold pureed meals intended for individuals
who have difficulty chewing or swallowing. Meals should meet 1/3 of the
DRIs/RDAs and follow the DGAs.
C.3.15 Nutrition Supplements: An evidence-based nutritional intervention that provides a
calorie and protein supplement to an individual’s diet, tailored to an individual’s
specific medical condition(s) and delivered to an individual’s home. The appropriate
nutrition supplement will be determined during the nutrition assessment by the
registered dietitian nutritionist to meet the nutritional needs of individuals living
with HIV , diabetes mellitus, end-stage renal disease, cancer, or other chronic
diseases
C.3.16 Participant: District residents 60 years of age or older. Additional participants
may include a spouse of any age, individuals with disabilities under the age of
60 who reside in housing with a community dining site.
C.3.17 Quickbase: A database used to communicate with the Contractor on deliveries
and reporting on services.
C.3.18 RDA: Recommended Dietary Allowance. Refer to the age-sex group for males 51 years
and older.
C.3.19 Refrigerated Meals: Meals provided at 41°F or lower. Meals must come as a ready to
eat meal.
C.3.20 Shelf Stable Meal: Food that can be safely stored in a sealed container at room
or ambient temperature for a usefully long shelf life. Shelf-stable foods packaged
as individual meals for distribution to all Home-Delivered Meal Participants for
home storage to be used when meals cannot be delivered or when nutrition sites
are closed due to inclement weather or for other reasons. Shelf Stable Meals are
provided to all Home-delivered Meal Participants, upon request, to prepare the
Participants for unforeseen natural disasters that will interrupt meal delivery
33

service. All food items must have an expiration date of no less than one year.
C.3.21 Vegetarian: A meal that excludes all animal protein or animal products of
any kind, except for dairy and egg, and contains at least 1/3 of the
DRIs/RDAs for older adults and follow the DGAs. Vegetarian options apply
to bulk meals, boxed meals, pre-plated meals, culturally sensitive meals, and
medically tailored meals.

C.4 BACKGROUND
C.4.1 Since 1985 DACL has provided home-delivered meal services for eligible
participants. Pursuant to the Older Americans Act of 1965 Public Law 89–73, as
Amended through P.L. 116–131, Enacted March 25, 2020, meals are provided to
eligible individuals ages 60 years of age or older.
C.4.2 The United States Administration on Aging, Department of Health and Human
Services, provides formula grants to the District to support the Senior Nutrition
Program (SNP) for older adults, 60 years of age and older, their spouses, and other
individuals who meet certain requirements. Meals are funded through a
combination of federal and local funds. According to 2019 Census estimate, the
District of Columbia has 119,977 residents over the age of 60 with an average age
of 70.

C.4.3 DACL funds non-profit Lead Agencies to supervise home delivered and
community dining meal services to approximately 4,069 Participants throughout
the District daily and for coordinating the request and receipt of meals and
supplies with DACL.

C.5 CONTRACT REQUIREMENTS

C.5.1 The Contractor shall manage the District's meal delivery program for seniors, in
accordance with the requirements outlined throughout Section C of the contract.
In addition, the Contractor shall be under the overall direction of the Contract
Administrator (CA).
C.5.2 Within seven (7) days of contract award, The Contractor shall develop and
submit a summary work plan for approval by the CA. The work plan must
include:

a) Staff responsibilities.
b) Method of Production and Delivery of meals.
c) Equipment Capabilities required to supply food services as described in the
quality and quantity specified.
d) Operating procedures.
34

e) Requested deliverables from DACL.
f) Any other related component that gives clarification as to how meals will be
provided in the contract.

C.5.3 Within seven (7) days of the contract award, the Contractor shall hold a "kick-off'
meeting with the CA and designated agency officials. The Contractor shall provide
the following items at the meeting:

a) An orientation session, prior to commencement of project, for designated
officials to provide an overview of the program expectations.
b) Menus that include a sample menu and nutrition analysis of meals to be
provided. Menus shall be based on components as outlined in Section C.6 &
C.7 of the contract.
c) A copy of its current food service license for each food preparation site,
including a copy of the most recent licensing health inspection report.
d) A schedule of monthly status meetings with the CA and other designated officials.
e) An organizational chart outlining key personnel (Food Service Director,
Food Production Manager and Nutritionist) as well as a listing of delivery
drivers.
f) Proposed Quality Assurance Plan.
g) Any portion of the work to be subcontracted at any point during the contract term.

C.5.4 Contractor shall commence performance no later than ten (10) days after the
contract award. Prior to commencement, the Contractor must receive approval of
its work plan. DACL will provide approval or comments in sufficient time for the
Contractor to commence performance within the required timeframe.

C.5.5 Contractor shall provide a description of software and any other technology that
will be used to meet the reporting requirements as it relates to meal safety and
distribution.
C.6 MEAL REQUIREMENTS

C.6.1 The Contractor shall provide an eight-week menu cycle that contains a variety of
meal options in accordance with the DRIs, DGAs, DACL's Meal Component
(Section C.6) and Food Group Guidelines (Section C.7). It is preferred, but not
required, that the meals be prepared at a USDA- inspected and certified facility.
The daily menus shall not contain the same entree more than once every menu
cycle unless requested by the meal program Participants. Eight-week menu cycles
will repeat twice, reflecting seasonal foods and meals, for a total of 3 seasonal
menus per year. Menu cycles should be submitted to DACL for approval 4 weeks
35

prior to the new cycle. Changes to the menu during a cycle must be approved by
DACL.
C.6.2 The Contractor must submit a computerized nutrition analysis of each meal option
within two weeks after menu cycles are finalized and approved by DACL. The
Contractor must submit additional analyses when new meal options are introduced
to the menu choices. Following are some of the commonly used nutrient analysis
software programs and links to their websites:

1) ESHA Food Processor http://www.esha.com/foodprosql
2) Nutritionist Pro – –Axxya Systems http://nutritionistpro.com
3) FoodWorks -http://www.nutritionco.com/FoodWorks.htm

C.6.3 The Contractor shall provide a weekly Nutritional Analysis upon request by the
CA. Menus documented as meeting nutrient requirements through nutrient
analysis software must provide the following:

Nutrient Target Value per meal1 Compliance Range2
Calories (Kcal)3 685 650-750
Protein (grams) 23 gm Minimum of 14 gm pro in the entrée/protein
portion of the meal
Fat (grams) 23 gm 23-27 grams
Vitamin A (ug)6 300 ug or 1000 I.U. >300 ug or 1000 I.U. averaged over one
week
Saturated fat (grams) <7 gm
Carbohydrate (grams) 75 gm 45-90 gm
Vitamin C (mg)
Vitamin B6 (mg) 0.57 mg
Vitamin B12 (ug)7 0.79 ug
Calcium (mg)4 400 mg
Magnesium (mg) 140 mg >110 mg
Zinc (mg) 3.6 mg
Iron (mg) 3 mg
Sodium (mg)8 800 mg <1,200 mg for an individual meal
Weekly average should be <1000 mg
Fiber (gm) 10 gm >8 gm

1) Target Value: This value represents one-third the Dietary Reference Intake.
2) Compliance Range: This range represents acceptable minimum or maximum values
as specified by the State to allow for menu flexibility and client satisfaction.
36

3) Caloric Value (2,000 Kcal/day) based on a 51+ year old male, less than 30
minutes physical activity/day. The caloric requirement for women 51+, less
than 30 minutes physical activity/day, is 1,600 Kcal/day, per USDA
ChooseMyPlate.gov
4) The calcium RDA for males +71 is 1200 mg.
5) The amount per meal estimates provision of 1/3 of the DRIs.
6) Vitamin A content should be from vegetable (carotenoid) sources.
7) Fortified foods may be used to meet vitamin B12 needs.
8) Sodium is liberalized based on the information from the Mathematica study that
demonstrated that for many participants the meal provides close to 40-50% of the
participants daily intake and to allow for menu flexibility and client satisfaction.

C.6.4 The Contractor shall develop and distribute a customer evaluation tool to assess
the Participants' satisfaction with the menu offerings, once the first 3 months of
service is completed. The results of these surveys shall be submitted to the CA by
email one month after distribution.
C.6.5 The Contractor shall ensure that all the meals contain, at a minimum, 1/3 of the DRIs
for older adults and conform to the most recent DGAs. The Contractor shall provide all
menus 4 weeks prior to the new cycle to the DACL registered dietitian nutritionist,
finalized menus will be approved 2 weeks prior to the new menu cycle by DACL.
Nutrient analysis should be submitted to the DACL registered dietitian nutritionist after
the menu cycle is finalized and approved
C.6.6 In addition, the Contractor shall make certain each meal contains between 600-750
calories.
C.6.7 Meal choices shall include a variety of foods and preparation methods with
consideration for color, combinations, texture, size, shape, taste, appearance and
temperature to maximize palatability and attractiveness of the meal.
C.7 FOOD QUALITY

C.7.1 All foods must be of the highest standard and must conform to USDA requirements,
in that they are all Grade A quality. All meat, poultry, and meat by-products shall
come from plants inspected under a federally approved inspection plan. Procedures
used in food preparation shall include techniques for retaining the maximum amount
of nutrients.

C.7.2 All foods, whether purchased by or donated to the program, must meet the following
criteria:

a) Food shall be obtained from sources that comply with law.
37

b) Meet or exceed all applicable federal, state and local laws, ordinances, and regulations.
c) Safe and unadulterated.
d) Food in a hermetically sealed container shall be obtained from a food
processing plant that is regulated by the food regulatory agency that has
jurisdiction over the plant.
e) If served, hot dogs, luncheon meat, and soft cheeses (feta, Brie, Camembert, Blue
veined, Mexican style) must meet temperature requirements.
f) Pasteurized shell, liquid, or dry eggs or egg products shall be substituted for raw
shell eggs in the preparation of foods such as Caesar salad, hollandaise or
béarnaise sauce, mayonnaise, and egg-fortified beverages and for recipes in which
more than one egg is broken and eggs are combined.
C.8 MEAL COMPONENTS

C.8.1 The menu planning process should design meals that reflect and respect participant
preferences, conform to the recommendations of the Dietary Guidelines for Americans,
and meet the nutritional needs of the participants. To assure that each meal meets the
nutritional requirements and fulfills the intent of these nutritional guidelines, the caterer
shall have a qualified dietitian assist in the planning of all menus.
C.8.2 As stated by the 2020-2025 Edition of the Dietary Guidelines for Americans, such
meals should contain foods that are generally low in saturated fat, trans fat and
cholesterol be moderate in total fat and low in sodium.

C.8.3 The meals should have a variety of protein foods, vegetables, fruits, and grain/whole
grain products. The meals should have foods and beverages moderate in total sugars
and contain less than 10% of calories from added sugars. Individual daily menus
should include a variety of nutrient dense foods distributed among the five food
groups (grains, vegetables, fruit, dairy, and protein foods) as recommended by
MyPlate/MyPyramid and include discretionary calories as needed.

C.8.4 The Contractor shall prepare each meal in accordance with the serving size specified
for each required meal component listed in table below.

Required Meal
Components Serving Size
Food Examples
(but not limited to the items listed)
Lean Meat One (1) serving 3-ounce edible
portion
Eggs, lean meat, poultry, fish,
or meat alternates such as black
beans, kidney beans, navy
beans, pinto beans, white
beans, lentils.
38

Vegetables Two (2) servings ½ Cup cooked or
raw vegetables

1 cup raw leafy
greens
Broccoli, collards, mustards, kale,
romaine lettuce, spinach, turnips,
green beans, bell peppers, okra,
carrots (soft), squash, zucchini,
cabbage, cucumbers, pumpkin,
vegetable soup, chard, Brussels
sprouts, asparagus

Starchy Vegetables: Corn, black-
eyed peas, green peas, lima beans,
potatoes, sweet potatoes, field peas,
bean soup
Fruit or Fruit
Juice
One serving ½ Cup each.
6 ounces of fruit
juice.
Whole or cut peaches, pineapples,
fruit cocktail, plums, raisins,
tangerines, cantaloupe, watermelon,
berries, apple sauce. No grapefruit,
no hard fruits, and
canned fruit must be served in 100%
juice
Grains Two (2) servings Whole wheat bread, white bread,
Rye bread, pumpernickel bread,
wheat dinner roll, or ½ cup of white
rice, brown rice,
pasta, other who le grains (ex. farro
& barley)
Dairy One (1) serving 1 Cup 8 oz. of fortified milk, lactose-free,
or buttermilk, (low-fat, 1%
preferred) 8 oz. calcium-fortified.
soy/rice/almond milk (low-fat, 1%
preferred) 6 oz. of fat free or low-
fat yogurt (fruit or plain), or 1 ½ oz.
of cheese
Fats/Oils One (1) serving 1-½ tbsp 1 ½ tbsp of butter individually
wrapped, butter should be provided
with rolls, cornbread, or other
appropriate grains. 1 ½ tbsp of oil
that may be incorporated in
cooking. Other dietary sources of
fat must be approved by DACL.

Desserts are optional and must be
counted in the calories, fat and
sodium totals, if served in addition
to above components
For all menus created by the Contractor, we encourage variety in food and choice. The above
food examples are recommendations. All menu proposals will be reviewed by the CA and
Agency Nutritionist to ensure they are well balanced and appropriate for the senior population.
39

1) Note: Use of the meal pattern does not necessarily ensure that meals meet 33 1/3%
the DRIs and the Dietary Guidelines for Americans. Meals are likely to require
specific types of fruits and vegetables, whole grains, and high fiber foods to ensure
the key nutrients are met. (See Meal Components and Specific Nutrient Sources).
2) Serving sizes and recommended food examples are intended to meet the nutrient
target values for carbohydrate, fat, protein, vitamins and minerals.
C.9 Nutrition Supplements

Product Ensure Plus
Original Shake
Glucerna
Original Shake
Ensure Clear
Therapeutic
Nutrition
Nepro with
Carbsteady
Function
Nutrition to help
gain or maintain
a healthy weight
Designed as a
meal or snack
replacement to
help minimize
blood sugar
spikes compared
to high-glycemic
carbohydrates.
Clear liquid
nutrition drink
that contains
high-quality
protein and
essential
nutrients. It is fat-
free, making it an
ideal choice for
patients on clear-
liquid,
pre- and post-
surgical, bowel-
prep, fat-
malabsorptive,
and fat-
restricted diets.
Therapeutic
nutrition
designed to help
meet the
nutrition needs
of people on
dialysis
Size 8fl oz 8fl oz 8fl oz 8fl oz
Protein 16g 10g 8g 19g
Calories 350 180 240 420
Carbohydrates 47-48g 16g 52g 38g
Sugars 20-22g 4g 30g 8g
Fiber 1g 4g 0g 6g
Fat 11g 9g 0g 23g
Flavors
Milk Chocolate,
Vanilla,
Strawberry
Rich Chocolate,
Vanilla,
Strawberry
Apple, Mixed
Berry
Homemade
Vanilla,
Butter Pecan,
Mixed Berry
40

Other
Information
Gluten Free
Suitable for
lactose
intolerance
Contains milk
and soy
ingredients, Halal,
Kosher. Not for
galactosemia
Gluten Free
Suitable for
lactose intolerance
Contains milk and
soy ingredients,
Halal, Kosher Not
for
galactosemia.
Halal (Apple
only), Gluten
Free, Suitable for
Lactose
Intolerance. Not
for galactosemia.
Contains no fruit
juice.
Gluten Free
Suitable for lactose
intolerance
Contains milk and
soy ingredients,
Halal, Kosher. Not
for galactosemia.
Includes prebiotics

C.10 FOOD GROUP GUIDELINES
C.10.1 Proteins:

a) A one ounce serving (1 oz) or equivalent portion of meat, poultry, fish, may be
served in combination with other high protein foods.
b) Seafood must be offered weekly; pork shall be offered no more than once every two weeks.
c) Protein/lean meat /meat alternate items containing textured vegetable protein and
providing at least 21 grams of protein (3 oz.) for one meal. This equates to 3-ounce
cooked, edible portion of meat, poultry or fish.
d) Mixed entrees such as stews and casseroles generally will require a 1 cup
serving (to include 3 oz. of the protein ingredient).
e) Except to meet cultural and religious preferences and for emergency meals,
serving dried beans, peas, or lentils, peanut butter or peanuts, and tofu for
consecutive meals or on consecutive days shall be avoided. Smaller amounts of
these protein sources (e.g., eggs, natural or processed cheese) may be used in
salads, or as ingredients in menu items to complete the protein requirement
when an entrée has less than three ounces (3 oz.) of high-quality protein
f) Imitation cheese (which the Food and Drug Administration defines as one not meeting
nutritional equivalency requirements for the natural, no imitation product) cannot be
served as a meat alternate.

g) To limit the amount of saturated fat and cholesterol in meals, regular ground
meat shall be served no more than twice weekly when one meal is provided
and no more than four times weekly if two meals are provided.
h) Soups containing at least 1/4 cup of beans, lentils or split peas may be counted as one
ounce of meat.
i) To limit the sodium content of the meals, contractor shall not serve cured and
processed meats (e.g., ham, smoked or Polish sausage, corned beef, wieners,
luncheon meats, and dried beef) more than once a week.
41

j) Meat alternatives for a 1 oz equivalent:
1) 1 egg
2) ¼ cup (or 2 oz) of tofu
3) 1 oz tempeh, cooked
4) ¼ cup cooked beans, peas, lentils
5) 2 tbsp hummus
C.10.2 Vegetables:

a) One serving of a vegetable (including cooked dried beans, peas and lentils) is
generally ½ cup cooked or raw; or 1-cup raw leafy vegetable.
b) Fresh and frozen vegetables shall be provided over canned vegetables. Fresh
seasonal vegetables are preferred.
c) Vegetables may be provided as soups, salads, or entree side dishes.
d) Soups, stews, casseroles or other combination dishes need to contain ½ cup serving of
vegetables to qualify as a serving of vegetable. The serving size for the dish must be at least
6 oz overall.
e) Sauces and condiments shall not be considered a vegetable serving.
f) Combinations of several vegetables (i.e., mixed vegetables, tossed salad) count
as one serving if the total serving meets or exceeds the standard portion.
g) At least one serving from each of the five vegetable subgroups must be included in a
weekly menu. The five vegetable subgroups include dark green vegetables, orange
vegetables, cooked dry beans and peas, starchy vegetables, and "other" vegetables. No
more than one serving of starchy vegetables may be served at each meal.
h) Dried beans, peas, and lentils may be counted as either a serving of vegetables, a
serving of grains or meat alternative but not for multiple groups in the same
meal.
i) When green salads are served, a two (2) tbsp. portion of salad dressing individually
packaged shall be provided
j) Iceberg lettuce shall not be served.
k) At least two servings of vegetables must be offered in each meal.

C.10.3 Fruit:

a) A serving of a fruit is generally a banana, orange, or pear; ½ cup chopped, cooked,
42

or canned fruit; or ¾ cup 100% fruit juice. For pre-packed 100% fruit juices, a ½
cup juice pack may be counted as a serving if a ¾ cup pre-packed serving is not
available. Fruit juice may not exceed ¾ cup or 6 oz per serving.
b) Fresh, cut, or canned fruit must be offered more often than juice each week. Juice
may not be offered more than two (2) times per week.
c) Fresh, frozen, or canned fruit packed in 100% juice or water, without sugar or light
syrup, shall be offered. Fresh seasonal fruits are preferred.
d) Fruits may be provided as juices, salads, desserts, or entree side dishes.
e) Fruit shall not be hard and difficult to bite. Apple or pear slices should be served in place
of the whole fruit.
f) Fresh fruit shall be served ready to eat and shall not require time to ripen. Fruit shall not be
overripe.
g) Grapefruit shall not be served.
h) Combinations of several fruits (e.g., mixed fruit cup, tropical fruit salad) count as
one serving if the total serving meets or exceeds the standard portion.
i) At least one serving of fruit must be offered in each meal.

C.10.4 Grain, Bread or Bread Alternative

a. A serving of grain or bread is generally l slice (l ounce), whole grain or enriched; ½
cup cooked whole grain or enriched pasta or grain product; or 1 ounce/28 grams of
ready-to-eat cereal.
b. One serving of grain, bread and bread alternates include:
1) 1 slice (1 oz.) bread
2) ½ cup cooked pasta or rice
3) 1 ounce ready-to-eat breakfast cereal
4) l small muffin
5) ½ of a 2" by 2" cube cornbread
6) 1 small biscuit
7) 1 waffle, 4-5" diameter
8) l slice French toast
43

9) ½ English muffin
10) 5-7 crackers
11) 1 small flour or corn tortilla, 6" diameter
12) ½ bagel, 3-4” diameter; or 2” mini bagel
13) Small sandwich bun
14) ½ cup cooked cereal
15) 1 pancake, 4.5" diameter
16) ½ large hotdog/hamburger bun, l oz. ½ cup bread dressing/stuffing.
17) ½ large hotdog/hamburger bun,
18) ½ cup bread dressing/stuffing, croutons.
c. Half of all grains served each week must be 100% whole grain. A variety of
enriched and/or whole grain products, particularly those high in fiber, are
recommended.
d. One serving of grain/bread may be substituted with a starchy vegetable such as
potatoes, sweet potatoes, corn, yams, plantains, beans, legumes, etc. These foods
may be counted as either a single serving of the vegetable or grain but should not
count as both for the same meal. However, one meal may not contain more than one
serving of starchy vegetables.
C.10.5 Milk or Milk Alternatives

a. One cup (8 oz) of low-fat (l %) with Vitamins A and D shall be used.
b. Milk alternates for the equivalent of one cup of milk include:
1) 8 oz. of fortified milk, lactose-free, or buttermilk (fat free or l %)
2) 8 oz. calcium-fortified soy/rice/almond/oat milk (fat free or 1%)
3) 6 oz. of fat free or low-fat yogurt (fruit or plain),
4) ½ cup ricotta cheese,
5) 1 ½ oz. of cheese.
6) ¼ cup of non-fat powdered dry milk per 1 cup water
c. Milk alternatives, such as lactose-free and soy/rice/almond milk, shall be available
upon request by the Community Dining Sites when low-fat milk is on the menu.
44

d. Flavored milk shall not be offered more than once per week. Flavored milk should
be low fat (1%) and low in added sugar.
e. Milk and juice may not be served in the same meal.
f. For senior participants who avoid milk because of lactose intolerance, the most reliable
way to get the health benefits of dairy products is to include lactose-free alternatives
within the Dairy Group: cheese, yogurt, lactose-free milk, or calcium-fortified soymilk
(soy beverage) or to take the enzyme lactase before consuming milk.
g. Yogurt should be low in added sugar.
h. Calcium choices for those who do not consume dairy products include:
Specific juices, cereals, breads, rice milk, and almond milk that are calcium fortified.
Canned fish (sardines and salmon with bones), soybeans and other soy products (tofu
made with calcium sulfate, soy yogurt, tempeh), some other beans, and some leafy greens
(collard and turnip greens, kale, bok choy). The amount of calcium in these foods varies
and may not be well absorbed.
i. Milk should be locally sourced.
j. Milk should have a sell-by date of at least 3 days from the day it is served.

C.11 FOOD PREPERATION REQUIREMENTS

C.11.1 The Contractor shall adhere to the recommended food preparation and serving
requirements as follows:

C.11.2 Each meal must contain between 600-750 calories. Calories from saturated fat shall be
limited to no more than 10% of the calories in the meal. Foods containing
hydrogenated oils may not be served. Calories from added sugar shall be no more
than 10% of the calories in the meal.

C.11.3 Each meal shall contain no more than 1000 mg of sodium averaged over one week
and no more than 1200 mg of sodium per meal. When cooking, use salt sparingly or
eliminate it entirely by using spices, herbs, low-sodium or sodium-free vegetable
broths, or other seasoning. To flavor foods, use salt-free seasoning, lemon juice,
lime juice, or vinegar.

C.11.4 Each meal must contain at least 10 grams of dietary fiber. Contractor may use
whole grains, meat alternatives, and fruits and vegetables to increase the fiber
content of the menus. By ensuring that a minimum of 10 grams of dietary fiber is
included through foods served daily, Contractors will meet the fiber requirements.
C.11.5 Menu cycles shall reflect seasonal availability of fresh food.
45

C.11.6 On average, throughout the year, 20% by cost, of all food ingredients and
products used in the making of the meals shall be locally grown and locally
processed.
C.11.7 Plan so that food items within the meat and meat alternatives, vegetable, fruit and
grain/bread groups are varied within the week.
C.11.8 Include a variety of foods and preparation methods with consideration for color
combinations, texture, size, shape, taste and appearance.
C.11.9 Do not provide vitamin and/or mineral supplements.
C.11.10 Bake/roast, broil, steam, grill or stew foods in place of frying foods in fat.
C.11.11 Desserts may be provided as an option to satisfy the caloric requirements or for
additional nutrients. Desserts such as fruit, whole grains, low fat or low sugar
products are encouraged. Fresh, frozen or canned fruits packed in their own juice are
encouraged often as a dessert item, in addition to the serving of fruit provided as part
of the meal.
C.11.12 Meals served in accordance with the meal standards must be appropriate for people
with chronic disease, such as heart disease, renal disease, diabetes and hypertension.
C.11.13 The Contractor shall assure that Home Delivered Meal Participants are provided
enough of all the food items needed to meet the serving requirements.
C.12 MEAL PREPARATION & DELIVERY

Meal Type Meal Preparation &
Distribution
Meal Requirements
1. Hot/Cold Meal-
Hot/Cold, No Prep
Required
1.a. Preparation
1.b Home Delivery
The Contractor shall
provide meals
consisting of hot and
cold food in
containers in the
quantities requested
by DACL
One (1) Serving Lean Meat Two
(2) Servings of Vegetables One
(1) Serving of Fruit
Two (2) Servings of Grain One (1)
Serving of Dairy One (1) Serving of
Fat
1 packet of Coffee and Tea
Condiments according to menu
Utensils
2. Hot/Cold Meal-
Vegetarian

2.a Preparation
2.b Home
Delivery
The Contractor shall provide
special meals consisting of
hot and cold foods modified
for a lacto-ovo vegetarian
diet with dairy (lactose)
products and eggs (ovo),
along with soy and other
meals items to create a
One (1) Serving Lean Meat
Alternative Two (2) Servings of
Vegetables
One (1) Serving of Fruit
Two (2) Servings of Grain
One (1) Serving of Dairy
One (1) Serving of Fat
Condiments according to menu
46

balanced meal, meeting 1/3
the DRIs/RDAs and DGAs.
Special meals shall be
prepared, packaged and
labeled for individuals with
special nutritional needs not
met by the regular menus
and requiring the written
recommendation and request
of DACL’s Nutritionist.
Utensils
3.Boxed Meals
3a. Preparation
3b. Bulk Delivery
The Contractor shall
provide boxed meals
containing
refrigerated fresh
foods that are pre-
packed before
delivery to
Community Dining
Sites.
One (1) Serving Lean Meat
Two (2) Servings of Vegetables
One (1) Serving of Fruit
Two (2) Servings of Grain
One (1) Serving of Dairy
One (1) Serving of Fat
1 packet of Coffee and Tea Condiments
Utensils
4.Boxed Meals
Vegetarian

The Contractor shall
provide boxed meals
containing
refrigerated fresh
foods that are pre-
packed before
delivery to
Community Dining
Sites and that are
modified for a lacto-
ovo vegetarian diet
with dairy (lactose)
products and eggs
(ovo), along with soy
and other meals
items to create a
balanced meal,
meeting 1/3 the
DRIs/RDAs and
DGAs.
One (1) Serving Lean Meat -Alternative
Two (2) Servings of Vegetables
One (1) Serving of Fruit
Two (2) Servings of Grain
One (1) Serving of Dairy
One (1) Serving of Fat
1 packet of Coffee and Tea
Condiments Utensils or
5. Shelf Stable Meals-
Dry Storage

5a. Preparation

5b. Bulk Delivery
The Contractor shall provide
upon request by the CA at a
minimum an estimated two
to four Shelf Stable Meals
consisting of
shelf stable foods individually
Unsweetened fruit juice (6 ounces)
Unsalted vegetable Juice (6 ounces)
Soup (4 ounces)
Entree/protein (3 ounces, edible portion)
47

packaged and delivered for
consumption when meals are
not
6.Congregate Site Pre-
Plated General Wellness
Meals-Served onsite

6a. Delivery
The Contractor shall provide
pre-plated meals with all the
hot and
cold bulk meal foods
in containers that
create separation
between meal
components,
packaged as
individual servings
for community
dining meals. Pre-
plated meals are
requested for
Participants who are
home-bound and
reside in a facility
with a community
dining site. When
approved by DACL,
Pre-plated meals may
also be requested
when a site is low on
staff or has an
emergency that
does not allow them to
utilize the kitchen to
plate the Bulk General
One (1) Serving Lean Meat
Two (2) Servings of Vegetables
One (1) Serving of
Fruit
Two (2) Servings of
Grain
One (1) Serving of Dairy
One (1) Serving of Fat
1 packet of Coffee and
Tea Condiments
according to Menu
Utensils
7. Congregate Site Pre-
Plated Vegetarian
Meals – Served onsite

7a. Delivery
The Contractor shall provide
vegetarian pre-plated meals
with all the hot and cold bulk
meal foods in containers that
create separation between
meal components, packaged
as individual servings for
community dining meals.
Pre-plated meals are
requested for Participants
who are home-bound and
reside in a facility with a
community dining site.
When approved by DACL
they may also be requested
when a site is low on staff or
One (1) Serving Lean Meat
Alternative
Two (2) Servings of Vegetables
One (1) Serving of Fruit
Two (2) Servings of Grain
One (1) Serving of Dairy
One (1) Serving of Fat
1 packet of Coffee and Tea
Condiments
Utensils
48

C.13 FOOD PACKAGING

C.13.1 All food must be pre-packaged, and labeling must be approved by DACL before use.
All equipment and supplies are subject to DACL approval prior to the start date of the
contract. All proposals must meet the standards established in these specifications for
food safety, food quality and participant satisfaction, as determined by D.C. Dept. of
Health.

C.13.2 Contractors must provide recyclable and compostable supplies and may not provide
Styrofoam supplies. The Sustainable DC Omnibus Amendment Act of 2014 bans the
use of food service products made of expanded polystyrene, commonly known as foam
or Styrofoam. The ban began on January 1, 2016, and applies to all District businesses
has an emergency that does
not allow them to utilize the
kitchen to plate the Bulk
General
8. Congregate Site Pre-
Plated Medically
Tailored Meals –
Served onsite

8a. Delivery
The Contractor shall provide
pre-plated medically tailored
meals with all the hot and
cold bulk meal foods in
containers that create
separation between meal
components, packaged as
individual servings for
community dining meals.
Hot or cold pureed meals are
intended for individuals who
have difficulty chewing or
swallowing. Meals should
meet 1/3 of the DRIs/RDAs
and follow the DGAs
One (1) Serving Lean Meat
Two (2) Servings of Vegetables
One (1) Serving of Fruit
Two (2) Servings of Grain
One (1) Serving of Dairy
One (1) Serving of Fat
1 packet of Coffee and Tea Condiments
according to Menu
Utensils
9. Nutrition
Supplements

9a. Home Delivery
The contractor shall
provide up to 2 cases per
senior, per month. Each
case must contain 28 -8oz
cartons or bottles.
Ensure Plus Original Shake,
Glucerna Original Shake,
Nepro with CARBSTEADY,
Ensure Clear Therapeutic Nutrition

10. Hot/Cold Meal –
Culturally Sensitive
10a. Preparation

10b. Home Delivery
The Contractor shall provide
hot, cold and fresh foods
prepared in line with the
seasonings, cooking
techniques, and tastes of
individual cultural or ethnic
groups such as Latino, Asian,
Halal, and any other available
cultural cuisines.
Per the direction of the
DACL Nutritionist

Condiments
Utensils
49

and organizations that serve food. As of January 1, 2017, recyclable and compostable
supplies are required.
C.14 REQUIRED FOR ALL MEAL TYPES

C.14.1 Meals must be packaged in sturdy, dual oven able, 3-compartment, sealed trays. Meal
packages should be “older adult friendly,” meaning easy to open and easy to prepare for
consumption. Trays must be designed to function in temperatures from-40 to 350 degrees
and must be sealed with tamper-evident film that is easily removed.
C.14.2 Packaging may include packaging of side menu items and locally sourced milk.
C.14.3 Each meal tray must have printed labels which include, at minimum, the meal contents
and list major allergens (wheat, nuts/peanuts, soy, shellfish, etc).
C.14.4 Meals must allow even heating of all components when following heating
instructions as indicated on the label.
C.14.5 The Contractor must provide all necessary condiments for the meal provided.

C.15 THE REFRIGERATED MEAL PACKAGING MUST SATISFY THE FOLLOWING
SPECIFICATIONS:

C.15.1 A strong, sturdy single or three-compartment dual oven use and microwavable tray
made of recyclable material that has a temperature range of at least - 40 F to + 350 F,
capable of containing at least eight ounces (8 oz.) of product in the main compartment,
and at least ½ cup portions of product in each side compartment, with enough space left
for a clean tight seal. The use of single or three-compartment tray shall be based on
menu served and if items require separation.
C.15.2 The compartment trays must be sealed with clear top, or strong, peel-able film that is
dual oven use and microwaveable, with a temperature range of - 40 F to + 350 F, that
seals each individual compartment in the tray to prevent migration of odors, flavors,
and actual food product from one compartment to another during handling.
C.15.3 Each meal must be labeled with preprinted labels that state the food items
contained, heating instructions for oven and microwave, and date produced. The
label must withstand freezing and cooking.
C.16 The Boxed Meal packaging must satisfy the following conditions:

C.16.1 The entrée tray must be labeled with preprinted labels that state the food items, the
date produced, and instructions. The instructions shall specify to keep meals
refrigerated, and to eat within 3 days of receipt.
C.16.2 All cold food items must be placed into a paperboard box that can be securely closed for
shipping.
50

C.16.3 Multiple-day cold food items may be approved by DACL to be placed in the same box
if the Contractor proposes a system that will prevent crushing and jumbling of the
packaged food items in transit.
C.16.4 The box must be printed with the Contractor’s name, phone number, and brief instructions
to refrigerate and consume within three days.
C.16.5 Each box must be clearly labeled.

C.16.6 The Contractor shall provide a napkin, knife, fork, and spoon with each meal. Contractor shall
provide appropriate food containers and utensils for participants with physical disabilities.

C.17 DELIVERY REQUIREMENTS - Home Delivered Meal & Supplement Delivery
Requirements:

C.17.1 Systems and processes must be in place to ensure and track only eligible and
appropriate food items are paired to the consumer. Systems, technology, and
equipment must be utilized to ensure that food remains at proper temperatures
throughout the shipping and delivery process, which may include but is not limited to,
temperature monitoring and tracking devices, etc.
C.17.2 The contractor must make proper provisions to deliver hot and cold foods:
C.17.2.1 Cold food must be delivered at temperature not above 41 degrees F.
C.17.2.2 Hot foods must be maintained at 135°F or above for a period of less than four hours.
C.17.3 The Contractor shall prepare fresh pre-plated meals daily or every other day.
C.17.4 The Contractor shall deliver nutrition supplements monthly.

C.17.5 The Contractor must provide a delivery plan for approval by the CA for their
proposed meal program type within two weeks of notification of contract award.
C.17.6 The Contractor must submit a written notification by email to DACL with the reason why
any deliveries cannot be made or were unable to be made and when the deliveries will be
resumed. The Contractor must provide this notification the day of the attempted delivery, via
email to the CA.
C.17.7 The Contractor must have a backup plan for emergencies and other conditions which may
hinder the scheduled deliveries of meals. The plan must address potential problems within
and beyond the control of the Contractor.
C.17.8 The Contractor must be able to demonstrate a backup plan in the event of equipment
failure, weather emergencies, etc. Please include in the plan how meals will be prepared
and delivered according to schedule.
51

C.17.9 The Contractor shall follow DACL’s Emergency Closure Policy (effective Jan 13, 2021) in
the event of inclement weather and closures related to public health reasons. The Contractor
shall operate regardless of the District’s operating status. To request an emergency closure,
the Contractor should contact DACL as soon as possible according to procedures specified
in the policy.
C.17.10 If there is advance notice of a weather or other emergency closure, the Contractor shall
deliver shelf-stable meals in addition to regularly delivered meals before the inclement
weather or other emergency is predicted to occur. If the Contractor cannot make deliveries
as scheduled due to inoperable conditions, the Contractor shall deliver the regularly
scheduled meals and a shelf stable meal as soon as possible once conditions are safe.
C.17.11 Participants shall be allowed a reasonable period to answer the door. The drivers shall
call clients prior to delivery with an estimated delivery time if requested by the client.
The drivers shall ring the bell and knock loudly on the door for a minimum of five
minutes. If the Participant does not respond, the driver must check the delivery sheet
for alternate instructions, while still at the address. If the Participant does not come to
the door, the Contractor must leave a notification at the door to indicate that they
attempted the delivery, and the Contractor must notify CA.
C.17.12 Meals should be delivered Monday (1 hot meal and 1 cold meal), Wednesday (1 hot
meal and 1 cold meal) and Friday (1 hot meal). If a senior requires weekend meals, 1
hot meal and 2 cold meals should be delivered on Friday.
C.17.13 On holidays that fall on a delivery day, 4 meals shall be delivered on the delivery day prior
to the holiday 1 hot and 3 cold meals. Similar delivery schedule adjustments must be
planned for all holidays, regardless of the day of the week. A printed calendar with a
schedule shall be provided to seniors.
C.17.14 Signatures upon delivery shall be obtained from the client or a proxy by the delivery
driver.
C.17.15 The Contractor must adhere to Mayoral Orders and health protocols when operating
during a public health emergency.

C.18 Residential Delivery Specification:

a) Home-Delivered Meals delivered to Participants' homes will be made between the hours of
10:00am and 2:00 pm. Monday through Friday. All meals will be delivered to the Participant’s
home. Meals may not be left anywhere besides the authorized address or with anyone besides
the Participant or authorized proxy. Signatures should be obtained upon delivery by the client
or proxy. The Contractor is responsible for delivering meals to any Participant regardless of
the address, location or neighborhood within the District of Columbia.

b) Nutrition supplements deliveries to Participants’ homes will be made before 5:00 PM Monday
through Friday. The delivery day schedule for each sub-area of the District is determined by
52

DACL and given to the Contractor. The Contractor is responsible for determining delivery
routes.

c) Drivers must call the senior fifteen (15) minutes prior to arrival or follow specific instructions
in Quickbase.

d) The Contractor is responsible for delivering nutrition supplements to any Participant regardless
of the address, location or neighborhood within the District of Columbia.

C.19 Community Dining Site Delivery Specifications:

C.19.1 The Contractor shall ensure that the actual community dining delivery occurs between the
hours of 10:00am and 11:30 am, each day. Unless a special request is made for early
delivery, meals should not arrive before 10:00am
C.19.2 At each site, drivers shall provide delivery receipts in duplicate, detailing numbers and types
of meals and supplies, with each delivery. The Contractor shall instruct all drivers to obtain
copies of delivery receipts signed by the Community Dining Site Managers for meals
delivered to the Community Dining Sites. One copy should remain with the Dining Site
Manager and one for the Driver.
C.19.3 In instances of inclement weather or nutrition site closings, the Contractor shall be notified
of the reduction in the number or full cancellation of meals by 7:00 am local time by
electronic email, phone call, or voice message. These electronic messages and voice
messages must be checked, prior to packaging the meals.
C.19.4 If meals are going to be 30 minutes late or more, Contractor must notify DACL by 9:30
AM on the day of delivery.
C.19.5 If route changes cause delivery times to the sites to be altered by more than 20 minutes,
the Contractor shall inform the CA and Lead Agencies, via email, of the changes in
route as well as of the estimated time of arrival (ETA).
C.19.6 The Contractor shall apply account credits for all food items not provided on any service day.
If a substitution is made before the end of the serving period, credit for the items will not be
necessary.
C.20 PROGRAM REQUIREMENT

C.20.1 The Contractor will receive current enrollment lists, including client information, meal type
and delivery schedule, via QuickBase.
C.20.2 Additions of new Participants, removal of participants or status changes to their account will
be made by DACL through QuickBase. New participants will be added to the delivery route
for the delivery day occurring two business days after enrollment.
53

C.20.3 The names of Participants who did not answer the door or the phone to accept a delivery
must be provided to DACL by email the same day, via email to the CA and in Quickbase.
C.20.4 Contractors for Home-delivered Meals must offer a customer service telephone component
(with voicemail) for Participants to call with inquiries or concerns.
C.20.5 Contractors must be able to allow Participants to provide alternate delivery instructions, and
the Contractor must be able to produce a tracking number for packages.
C.20.6 All packages must have a delivery receipt that specifies components in the shipment. The
Contractor must ensure that packages arrive at each Participant's home at the proper
temperatures.
C.20.7 The Contractor must have a verification system to confirm that Participants received
their delivery. The CA may request proof of delivery at any time.
C.20.8 Drivers must obtain a client signature for all meals and supplements delivered.
C.20.9 If verified that the Contractor fails to fulfill meal delivery to a participant it will result
in a non-payment for those meal costs and transportation costs. Meals may not be left
with anyone but the Participant or proxy, or left at any address but the Participant's
unless specified by the CA. All meal deductions for non-delivery will be invoiced as a
summary credit reflected each month on the Contractor invoice. This credit amount will
be deducted from monthly net remittance prior to payment disbursement.
C.20.10 Nutrition supplements reported and verified as not delivered to a participant will
result in a non-payment for those supplement costs and transportation costs.
Supplements may not be left with anyone but the Participant or Participant’s proxy, or
left at any address but the Participant’s unless specified by the CA. All supplement
deductions for non-delivery will be invoiced as a summary credit reflected each
month on the Contractor invoice. This credit amount will be deducted from monthly
net remittance prior to payment disbursement.
C.20.11 Participants may arrange with the Contractor to pick up the nutrition supplements from a
location specified by the Contractor if the Participant misses a supplement delivery.

C.21 DATA ENTRY
C.21.1 The Contractor must enter all missed deliveries, delivery notes, status
changes/updates and issues into the QuickBase system within 24 hours.

C.22 ADMINISTRATIVE REPORTING REQUIREMENTS
C.22.1 The Contractor shall provide and submit a semi-annual food sanitation and inspection
report to the CA for review.
C.22.2 To ensure consistent food quality, the Contractor shall record a daily log of food
temperatures during preparation every two (2) hours and monitor prepared food for
54

temperature compliance, appearance, taste and texture. Based on those findings, the
Contractor shall prepare and submit a monthly food temperature report to the CA on
the first of every month or as requested.
C.22.3 For home delivered meals Contractors, the temperature of a sample meal must be
tested and recorded at the beginning and the end of the longest delivery route at least
once a month.
C.22.4 The Contractor shall develop and submit an annual quality assurance plan to the
CA. The Contractor shall also conduct quality inspections and maintain quality
assurance records daily.
C.22.5 The Contractor shall submit an annual health inspection report to the CA for review. In
addition to the report, the Contractor shall provide the following:
C.22.5.1 Facility numbers for each contractor's facility that will be utilized in the
performance of the required services.
C.22.5.2 Facility location and name.
C.22.5.3 License number.
C.22.5.4 Date and result of last inspection rating.
C.22.6 The Contractor shall maintain a current business license, registration, or certification to
transact business in the District of Columbia and governing jurisdiction. The Contractor
shall provide a copy to the Contracting Officer or CA, upon request.
C.22.7 The Contractor shall submit, to the Chief Financial Officer and the CA, a monthly
invoice detailed by delivery dates and meals provided to each Ward. All invoices shall
include a cover letter summarizing charges for the period and signed by the designated
signatory. The monthly invoice shall also include an overall invoice with the Contract
number and purchase order number, dates and list of charges by Ward.
C.22.8 At the end of each contract period, the Contractor shall prepare and submit a detailed
meal summary report showing all meals provided for that year to the CA.

C.23 SPECIAL EVENT REQUIREMENTS:

C.23.1 General Requirements.

C.23.1.1 The CA will provide notice to the Contractor, at least thirty days prior to the date of
each Special Event, the time and location of each event. The locations listed below are
subject to change.

C.23.1.2 The Contractor will be responsible for providing at a minimum the following items
for each Special Event:

i. Paper tablecloths, lined with plastic-color to be determined
ii. Placemats (paper)
iii. Large Dinner Napkins
iv. Aprons, gloves, hair coverings and hand cleaners for staff and volunteers
v. Large Black Trash Bags for meal cleanup (heavy duty at least 2ml thick)
vi. Large cafeteria trays or equipment for volunteers to serve meals to seniors.
vii. Cardboard boxes for cold items to be pre-package and boxed prior to delivery 3-
compartment durable plates w/ lids to hold the hot food items at temperature while
transporting meals to the participants (containers must be sturdy and able to hold
meals at proper temperatures)
viii. Cutlery sets (4 piece) to include knife, fork, spoon, and napkin
ix. Warming units, to ensure meals are kept hot until served.

C.23.2 Annual Holiday Celebration

C.23.2.1 The Contractor shall provide the following items for the Annual Holiday Celebration that
will be held in the month of December:

(i) 1,100-3,000 hot meals banquet style, to be plated on site, along with separately
packaged boxed components to include juice, milk, dessert, and cold sides;
(ii) a continental breakfast for volunteers.
(iii) all items required to keep the meals at their proper temperatures before and during
serving.
(iv) all general supplies; and
(v) a minimum of 10 staff members to facilitate the placement and serving of meals.

C.23.2.2 The contractor will be responsible for providing a Continental Breakfast to serve 200 staff
and volunteers. The Continental Breakfast menu shall include, at a minimum, the
following:

i. Assorted Fresh Baked Danish, Muffins, Donuts, Bagels, Croissants.
ii. Served With Fresh Cut Seasonal Fruit Platter,
iii. Assorted Chilled Juices,
iv. Bottled Water
v. Gourmet Coffee Service,
vi. Butter, Assorted Fruit Preserves and Cream Cheeses.
vii. 1% milk (8-ounce cartons)
viii. Hot Beverage Cups, stirrers, napkins, 6inch plates, knives and forks

C.23.2.3 Stations for Early Arrivals

The Contractor will provide enough Stations for receipt of product and setup for early
arrivals. The number of stations will be determined by DACL and the contractor. Such
stations shall include at minimum the following:

4- Large Stations should each have the following:
1-5 gallon of water
1-5 gallon of apple cider (hot cider)
2-5 gallon of hot water for tea and coffee
20 -6ounce Apple Juice (for emergency)
20- Orange Juice
Tea and coffee set-up for 200 people each brewed coffee, sugar and a sugar substitute, non-
dairy creamer)

C.23.2.4 Delivery/Setup

Deliveries should include: Tablecloths, placemats, 8-oz cups and small wares, Deliver
stands for Food that will be placed at key points on the floor for food, in order to keep it
elevated off of the floor. The caterer may decide to delivery additional equipment to facilitate
the flow of the event for the next day.

C.23.2.4.1 The Contractor will provide Delivery/setup- A minimum of two serving stations (Food
to be unloaded in specified areas in containers that will allow the hot food to be kept
hot such as coolers or Cambro’s)

C.23.2.4.2 The Contractor shall provide cold packs and hot meals with the DACL approved menu
items. Below is a sample menu:

(i) Cold Packs –pre-packaged in the cardboard lunch boxes
Apple Juice– 6 ounces
Cucumber salad
Butter packet – 1
Corn Bread or Dinner Roll - 2 ounce
Low-fat 1% Milk- 8 ounce
Cranberry Sauce – 1 pkt
Assorted Pies Apple and Sweet Potato (1 per person individually sealed)
Bottled Water – 8 ounces
Plastic Flatware kit with napkin

(ii) Hot Meals - (Food to be unloaded in specified areas)

Herb Roasted Chicken -3 ounces edible portion
Dressing 2 ounces
Gravy 1 1/2 ounce
Garlic Mashed Potatoes, or Mashed Sweet Potatoes– 3 ounces
Seasoned Green Beans 4 ounces /Olive Oil, ½ teaspoon (low sodium)
Meal will be assembled as follows: the turkey and dressing will be placed in the main
compartment and topped with gravy, the mashed potatoes and the seasoned greens
will be separated in the other two compartments.
Vegetarian meals shall be provided.
Forty (40) Vegetarian Lasagna Pre-Plated Hot Meals shall be provided (8:30am
57

delivery/setup).

C.23.3 Annual Senior Symposium

C.23.3.1 The Contractor shall provide the following items for the Annual Senior Symposium that
will be held in the month of June from 10:00am-2:00pm at Ballou Senior High School,
3401 4th Street SE. The Contractor shall provide 900-2,000 hot meals banquet style, to be
plated on site, along with separately packaged boxed components to include juice, milk,
dessert, and cold sides. Contractor will also provide a continental breakfast for
volunteers, all items required to keep the meals at their proper temperatures before and
during serving and all general supplies. Last, the Contractor shall allocate a minimum of
15 staff members to facilitate the placement and serving of meals. Servers and equipment
needed to serve the meal will be provided by the caterer.

C.23.3.2 General Event Requirements

Supplies and tableware-to serve 900-2,000 people
a) Paper tablecloths, lined with plastic – color to be determined
b) Placemats (paper)
c) Large Dinner Napkins
d) Large Black Trash Bags for meal cleanup (heavy duty at least 2ml thick)
e) cardboard boxes for cold items to be pre-package and boxed prior to delivery
f) 3-compartment durable plates w/ lids to hold the hot food items at temperature while
transporting meals to the participants (containers must be sturdy and able to hold
meals at proper temperatures)
g) cutlery sets (4 piece) to include knife, fork, spoon and napkin
h) Vendor will provide warming units, to ensure meals are kept hot until served.

C.23.4 Centenarian Event

The Contractor shall provide the following items for the Centenarian Event that will be
held in the month of September. The Contractor shall provide up to 400 meals to include
hot food and cold food boxes. Meal includes a complete meal. Meals consist of a hot
plate entrée, vegetables, dressing, starchy vegetable, and a roll.

The cold box will consist of beverage, salad, dessert, water. The contractor will provide
tablecloths, plastic (clear). The Contractor shall allocate a minimum of 20 servers to
facilitate the placement and serving of meals at a minimum of four hours. All equipment
needed to serve the meal will be provided by the caterer.

C.23.4.1 General Event Requirements

Supplies and tableware-to serve 400 people

a) Paper tablecloths, lined with plastic – color to be determined
b) Placemats (paper)
c) Large Dinner Napkins
58

d) Large Black Trash Bags for meal cleanup (heavy duty at least 2ml thick)
e) Cardboard boxes for cold items to be pre-package and boxed prior to delivery
f) 3-compartment durable plates w/ lids to hold the hot food items at temperature while
transporting meals to the participants (containers must be sturdy and able to hold
meals at proper temperatures)
g) Cutlery sets (4 piece) to include knife, fork, spoon and napkin
h) Vendor will provide warming units, to ensure meals are kept hot until served.

C.23.5 Red, White & You

C.23.5.1 The Contractor shall provide the following items for the Red, White & You that will be
held in the month of February. The Contractor shall provide up to 300 meals to include a
hot plate entrée, vegetables, dressing, starchy vegetable, and a roll. The cold box will
consist of beverage, salad, dessert, water. The contractor will provide tablecloths, plastic
(clear). The Contractor shall allocate a minimum of 2 servers to facilitate the placement
and serving of meals at a minimum of two hours. All equipment needed to serve the meal
will be provided by the caterer.

C.23.5.2 General Event Requirements

Supplies and tableware-to serve 300 people
a) Paper tablecloths, lined with plastic – color to be determined
b) Placemats (paper)
c) Large Dinner Napkins
d) Large Black Trash Bags for meal cleanup (heavy duty at least 2ml thick)
e) Cardboard boxes for cold items to be pre-package and boxed prior to delivery
f) 3-compartment durable plates w/ lids to hold the hot food items at temperature while
transporting meals to the participants (containers must be sturdy and able to hold
meals at proper temperatures)
g) cutlery sets (4 piece) to include knife, fork, spoon and napkin
h) Vendor will provide warming units, to ensure meals are kept hot until served.

C.23.6 Brain Games

The Contractor shall provide the following items for the Brain Games that will be held in the
month of September. The Contractor shall provide up to 70 meals to include a hot plate entrée,
vegetables, dressing, starchy vegetable, and a roll. The cold box will consist of beverage, salad,
dessert, water. The contractor will provide tablecloths, plastic (clear). All equipment needed to
serve the meal will be provided by the caterer.

C.23.6.1 General Event Requirements

Supplies and tableware-to serve 70 people

a) Paper tablecloths, lined with plastic – color to be determined
b) Placemats (paper)
c) Large Dinner Napkins
59

C.23.7 Ambassador Training

C.23.7.1 The Contractor shall provide the following items for the Ambassador Training that will
be held 4 times a year with approximately 25 participants. The Contractor shall provide
up to 100 meals to include assorted fresh baked Danish, muffins; donuts; bagels;
croissants served with fresh cut seasonal fruit platter. Assorted chilled juices; gourmet
coffee; butter, assorted fruit preserves and cream cheeses. All supplies (napkins, plastic
utensils) needed to serve will be provided by the caterer.

C.23.7.2 General Event Requirements

Supplies to serve 100 people for the fiscal year

a) cutlery sets (4 piece) to include knife, fork, spoon and napkin

C.23.8 Reserved

C.23.9 Senior Fest

C.23.9.1 Contractor shall provide the following items for the Annual Senior Symposium that will
be held in the month of May from 10:00am-2:00pm at the Gateway Pavilion DC, 2700
Martin Luther King Jr. Avenue SE. The location subject to change. The Contractor shall
provide 1,000 to 1,500 hot meals banquet style, to be plated on site, along with separately
packaged boxed components to include juice, milk, dessert, and cold sides. The
contractor shall provide all items required to keep the meals at their proper temperatures
before and during serving and all general supplies. Last, the Contractor will allocate a
minimum of 10 staff members to facilitate the serving of meals.

C.23.9.2 General Event Requirements

The contractor shall provide the following supplies and tableware:

Supplies and Tableware

a) Paper tablecloths, lined with plastic
b) Placemats (paper)
c) Large Dinner Napkins
d) Aprons, gloves, hair coverings and hand cleaners.
e) Large Black Trash Bags for meal cleanup (heavy duty at least 2ml thick)
f) Large cafeteria trays or equipment for volunteers to serve meals to seniors.
g) Cardboard boxes for cold items to be pre-package and boxed prior to delivery
h) 3-compartment durable plates w/ lids to hold the hot food items at temperature while
transporting meals to the participants (containers must be sturdy and able to hold meals
at proper temperatures)
i) Cutlery sets (4 piece) to include knife, fork, spoon, and napkin
j) Vendor will provide warming units, to ensure meals are kept hot until served.

SECTION D –PACKAGING AND MARKGING

D.1 PACKAGING AND MARKING
D.1.1 The packaging and marking requirements for this HCA shall be governed by Clause number two
(2), Shipping Instructions-Consignment, of the Government of the District of Columbia’s Standard
Contract Provisions for use with Supplies and services Contracts, dated July 2010. (Attachment J.1)
D.1.2 All packages, letters, documents, correspondence and other data or material relating to this HCA
must be marked with a corresponding HCA number.

***END OF SECTION D***

SECTION E – INSPECTION AND ACCEPTANCE

E.1 INSPECTION
E.1.1 The inspection and acceptance requirements for this contract shall be governed by clause number
five (5), Inspection of Supplies and clause six (6), Inspection of Services of the Government of
the District of Columbia's Standard Contract Provisions for use with Supplies and Services
Contracts, dated July 2010. (Attachment J.1)

E.2 The contractor shall provide management supervision at all times and maintain constant quality control
inspections to check for appearance and packaging in addition to the quality of products.
E.2.1 The contractor’s facilities shall be subject to periodic inspections by United States Department of
Agriculture (USDA), state and local health departments, or any other agency designated to inspect
meal quality for the State. This will be accomplished in accordance with USDA regulations.

E.3 DYRS reserves the right to inspect and determine the quality of food delivered and reject any
products which do not comply with the requirements and specifications of the contract. The
contractor shall not be paid for:
a) unauthorized product changes.
b) products rejected because they do not comply with the specifications,
c) products not delivered within the specified delivery time.

E.3.1 DYRS reserves the right to obtain products from other sources if products are rejected due to any
of the stated reasons, including closure of the Contractor’s facility by the Health Department for
health code violations. The contractor shall be responsible for any excess cost but will receive no
adjustment in the event the products are procured at a lower cost. DYRS or agency inspecting
shall notify the contractor, in writing, as to the number of products rejected and the reasons for
rejections.

E.3.2 If as a result of an Administrative review by the District of Columbia Office of the State
Superintendent or any other normal and customary review of products served under the
aforementioned meal programs operated by the DYRS, the Contractor shall not be paid for
disallowed meals, if DYRS does not receive reimbursement for meals served that were not in
compliance with the Federal regulations due to a failure on the Contractor’s part to provide
approved products that conform with all specifications of the contract. The amount of the
disallowance shall be deducted from the Contractor’s invoice(s).

***END OF SECTION E***

SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES

F.1 TERM OF AGREEMENT

F.1.1 The term of this Human Care Agreement shall be for a period of one year from the date
of award, plus four one-year options as described in Section F.3.

F.1.2 If the Contractor fails to perform its obligations under this Human Care Agreement in
accordance with the Agreement and in a timely manner, or otherwise violates any provision of
this Human Care Agreement, the District may terminate this Human Care Agreement for
default or convenience of the District upon serving written notice of termination to the
Contractor in accordance with sections 7, 9 or 20 of the Government of the District of
Columbia
Standard Contract Provisions For Use With District of Columbia Government Supply and
Services, dated July 2010, hereafter referred to as “Standard Contract Provisions,” which is
incorporated by reference into this Agreement.

F.1.3 The District reserves the right to cancel a task order issued pursuant to this Human Care
Agreement upon thirty (30) days written notice to the Contractor.

F.2 AGREEMENT NOT A COMMITMENT OF FUNDS OR COMMITMENT TO
PURCHASE
This Agreement is not a commitment by the District to purchase any quantity of a particular
good or service covered under this Human Care Agreement from the Contractor. The District
shall be obligated only to the extent that authorized purchases are actually made by purchase
order or task order pursuant to this Human Care Agreement.

F.3 OPTION TO EXTEND TERM OF THE AGREEMENT

F.3.1 The District Government may extend the term of this Human Care Agreement for a period of
four, option years, or fractions thereof, by written notice to the Contractor prior to the expiration
of the Agreement; provided that the District gives the Contractor written notice of its intent to
extend at least thirty (30) days before the Human Care Agreement expires. The preliminary
notice does not commit the District to an extension. The exercise of an option is subject to the
availability of funds at the time of the exercise of the option. The Contractor may waive the
thirty (30) day notice requirements by providing a written notice to the Contracting Officer.

F.3.2 The service rates for the option years shall be as specified in Section B.7.2, Price Schedule.

F.3.3 If the District exercises an option, the extended Human Care Agreement shall be considered to
include this option provision.

F.3.4 The total duration of this Human Care Agreement including the exercise of any options under
this clause shall not exceed five (5) years.

F.4 DELIVERABLES

F.4.1 The Contractor shall provide the deliverables to CA in accordance with the deliverable schedules
as follows:

Section
Reference
Deliverable Quantity Format/Method
of Delivery
Due Date
C.5.3 Kick-Off Meeting 1 In Person Within seven (7)
days of contract
award
C.5.2 Overall Project
management Work
Plan
1 Electronic Copy
via email to CA
Two weeks after
contract award with
proposal
C.6.1 List of Refrigerated
Meal Options.
8-week Cycle Menu for
Community Dining
Sites and Ready-to-eat
Home-delivered Meals
1 Electronic copy
via email to CA
Within 15 days after
contract award at the
Kick-off Meeting
C.6.1 List of Refrigerated
Meal Options.
8-week Cycle Menu for
Community Dining
Sites and Ready-to-eat
Home-delivered Meals
9 Electronic copy
via email to CA
Four weeks prior
to the start of a
menu cycle.
C.6.2 Computerized
Nutritional Analysis of
Each Meal
9 Electronic via
email to CA
Two weeks after
the approval of
menu cycle
C.6.1 Sample Paper Menu
with Nutritional
Analysis
1 Electronic via
email
Upon Request
C.22.1 Semi-Annual
Sanitation and
Inspection Report
1 Electronic via
email
Upon Request
C.22.2 Monthly Food
Temperature Report
1 Electronic via
email
Upon Request
C.16 (d)
& C.22.4
Annual Quality
Assurance Plan
1 Electronic via
email
Annually
C.16 (d)
& C.22.4
Daily Quality
Assurance Records
1 Electronic via
email
Two Days after
written request from
the CA
C.22.5 Health Inspection
Reports and Number of
Facilities
1 Electronic via
email
Annually
C.16 (g) Detailed Meal Delivery
Invoice
1 Electronic via
email
Monthly
65

C.22.8 Detail Meal Summary 1 Electronic via
email
Annually
H.7.5 First Source Reporting
Requirements
1 Electronic As required by First
Source

F.5 The Contractor shall submit to the District, as a deliverable, the report described in section
H.7.5 which is required by the 51% District Residents New Hires Requirements and First
Source Employment Agreement. If the Contractor does not submit the report as part of the
deliverables, the District shall not make final payment to the Contractor pursuant to section
G.8.

F.6 DEFINITIVE HUMAN CARE AGREEMENT

This is the definitive Human Care Agreement, as contemplated by the Letter Contract CW130142,
executed 10/14/25. This Letter Agreement is merged herewith and is superseded by this Human Care
Agreement.

F.7 CONTINUATION OF SERVICES

Notwithstanding Section F.3.4 above, the District may extend the term of the HCA beyond the
total term specified in the HCA in accordance with 27 DCMR §2005.2(b).

***END OF SECTION F***

SECTION G – HUMAN CARE ADMINISTRATION
G.1 ORDERING CLAUSE

G.1.1 The Contractor shall not provide any services to an individual unless the
individual has been referred to the Contractor utilizing the DOES training
authorization form.

G.1.1.1 The Contractor shall not provide services under this Agreement unless the
Contractor is in actual receipt of a task order or purchase order for the period
of the service that is signed by a Contracting Officer.

G.1.2 All purchase orders issued in accordance with this Agreement shall be
subject to the terms and conditions of this Agreement. In the event of
a conflict between a purchase order and this Agreement, the
Agreement shall prevail.

G.2 INVOICE PAYMENT

G.2.1 The District will make payments to the Contractor, upon the submission of proper
invoices, at the prices stipulated in this contract, for supplies delivered and
accepted or services performed and accepted, less any discounts, allowances or
adjustments provided for in this contract.

G.2.2 The District will pay the Contractor on or before the 30th day after receiving
a proper invoice from the Contractor.

G.3 INVOICE SUBMITTAL

G.3.1 The Contractor shall create and submit payment requests in an electronic format
through the DC Vendor Portal, https://vendorportal.dc.gov.

G.3.2 The Contractor shall submit proper invoices monthly or as otherwise specified in
Section G.5.

G.3.3 To constitute a proper invoice, the Contractor shall enter all required information
into the Portal after selecting the applicable purchase order number which is
listed on the Contractor’s profile.

G.4 FIRST SOURCE AGREEMENT REQUEST FOR FINAL PAYMENT

G.4.1 For contracts subject to the 51% District Residents New Hires Requirements
and First Source Employment Agreement requirements, final request for
payment must be accompanied by the report or a waiver of compliance
discussed in section H.7.5.

G.4.2 The District shall not make final payment to the Contractor until the agency CFO
has received the CO’s final determination or approval of waiver of the Contractor’s
compliance with 51% District Residents New Hires Requirements and First Source
Employment Agreement requirements.

G.5 PAYMENT

G.5.1 PARTIAL PAYMENTS

Unless otherwise specified in this contract, payment will be made on partial
deliveries of goods and services accepted by the District if:

a) The amount due on the deliveries warrants it; or

b) The Contractor requests it and the amount due on the deliveries is in accordance
with the following:

• "Payment will be made on completion and acceptance of each item in
accordance with the agreed delivery schedule"; and

c) Presentation of a properly executed invoice.

G.6 ASSIGNMENT OF CONTRACT PAYMENTS

G.6.1 In accordance with 27 DCMR 3250, the Contractor may assign to a bank, trust
company, or other financing institution funds due or to become due because of the
performance of this contract.

G.6.2 Any assignment shall cover all unpaid amounts payable under this contract and shall
not be made to more than one party.

G.6.3 Notwithstanding an assignment of contract payments, the Contractor, not the
assignee, is required to prepare invoices. Where such an assignment has been
made, the original copy of the invoice must refer to the assignment and must show
that payment of the invoice is to be made directly to the assignee as follows:

“Pursuant to the instrument of assignment dated _ , make
payment of this invoice to (name and address of assignee).”

G.7 THE QUICK PAYMENT ACT

G.7.1 INTEREST PENALTIES TO CONTRACTORS

G.7.1.1 The District will pay interest penalties on amounts due to the Contractor under
the Quick Payment Act, D.C. Official Code § 2-221.01 et seq., as amended, for
the period beginning on the day after the required payment date and ending on
the date on which payment of the amount is made. Interest shall be calculated at
the rate of at least 1.5% per month. No interest penalty shall be paid if payment
for the completed delivery of the item of property or service is made on or before
the required payment date. The required payment date shall be:

a) The date on which payment is due under the terms of this contract;

b) Not later than 7 calendar days, excluding legal holidays, after the date of
delivery of meat or meat food products;

c) Not later than 10 calendar days, excluding legal holidays, after the date of
delivery of a perishable agricultural commodity; or
68

d) 30 calendar days, excluding legal holidays, after receipt of a proper
invoice for the amount of the payment due.

G.7.1.2 No interest penalty shall be due to the Contractor if payment for the completed
delivery of goods or services is made on or before:

a) 3rd day after the required payment date for meat or a meat product;

b) 5th day after the required payment date for an agricultural commodity; or

c) 15th day after any other required payment date.

G.7.1.3 Any amount of an interest penalty which remains unpaid at the end of any 30-
day period shall be added to the principal amount of the debt and thereafter
interest penalties shall accrue on the added amount.

G.8 PAYMENTS TO SUBCONTRACTORS

G.8.1 The Contractor shall take one of the following actions within seven (7) days of
receipt of any amount paid to the Contractor by the District for work performed
by any subcontractor under the contract:

a) Pay the subcontractor(s) for the proportionate share of the total payment
received from the District that is attributable to the subcontractor(s) for
work performed under the contract; or

b) Notify the CO and the subcontractor(s), in writing, of the Contractor’s
intention to withhold all or part of the subcontractor’s payment and
state the reason for the nonpayment.

G.8.2 The Contractor shall pay subcontractors or suppliers interest penalties on
amounts due to the subcontractor or supplier beginning on the day after the
payment is due and ending on the date on which the payment is made. Interest
shall be calculated at the rate of at least 1% per month. No interest penalty shall
be paid on the following if payment for the completed delivery of the item of
property or service is made on or before the:

a) 3rd day after the required payment date for meat or a meat product;

b) 5th day after the required payment date for an agricultural commodity; or

c) 15th day after any other required payment date.

G.8.3 Any amount of an interest penalty which remains unpaid by the Contractor at
the end of any 30-day period shall be added to the principal amount of the debt
to the subcontractor and thereafter interest penalties shall accrue on the added
amount.

G.8.4 A dispute between the Contractor and subcontractor relating to the amounts or
entitlement of a subcontractor to a payment or a late payment interest penalty
under the Quick Payment Act does not constitute a dispute to which the
69

District is a party. The District may not be interpleaded in any judicial or
administrative proceeding involving such a dispute.

G.8.5 SUBCONTRACT REQUIREMENTS

G.8.5.1 The Contractor shall include in each subcontract under this contract a provision
requiring the subcontractor to include in its contract with any lower-tier
subcontractor or supplier the payment and interest clauses required under
paragraphs (1) and (2) of D.C. Official Code § 2-221.02(d).

G.8.5.2 The Contractor shall include in each subcontract under this contract a provision
that obligates the Contractor, at the election of the subcontractor, to participate
in negotiation or mediation as an alternative to administrative or judicial
resolution of a dispute between them.

G.9 HUMAN CARE AGREEMENT ADMINISTRATION

G.9.1 CONTRACTING OFFICER (CO)

Contracts will be entered into and signed on behalf of the District only by
contracting officers. The contact information for the Contracting Officer is:

Bernadette Catalan
Office of Contracting and Procurement
441 4
th Street, N.W., Suite 300 South
Washington, D.C. 20001
(202) 724-4237
bernadette.catalan1@dc.gov

G.9.2 CONTACT PERSON

For procurement information regarding this Human Care Agreement, contact:

Tanease Delyons, Contract Specialist
Office of Contracting and Procurement
441 4th Street, N.W., Suite 300 South
Washington, D.C. 20001
(202) 727-6016
tanease.delyons@dc.gov

G.10 AUTHORIZED CHANGES BY THE CONTRACTING OFFICER

G.10.1 The CO is the only person authorized to approve changes in any of the
requirements of this contract.

G.10.2 The Contractor shall not comply with any order, directive or request that changes
or modifies the requirements of this contract, unless issued in writing and signed
by the CO.

G.10.3 In the event the Contractor effects any change at the instruction or request of any
person other than the CO, the change will be considered to have been made without
authority and no adjustment will be made in the contract price to cover any cost
increase incurred as a result thereof.
70

G.11 CONTRACT ADMINSTRATOR (CA)

G.11.1 The CA is responsible for general administration of the contract and advising the
CO as to the Contractor’s compliance or noncompliance with the contract. The
CA has the responsibility of ensuring the work conforms to the requirements of
the contract and such other responsibilities and authorities as may be specified in
the contract. These include:

G.11.1.1 Keeping the CO fully informed of any technical or contractual difficulties
encountered during the performance period and advising the CO of any potential
problem areas under the contract;

G.11.1.2 Coordinating site entry for Contractor personnel, if applicable.

G.11.1.3 Reviewing invoices for completed work and recommending approval by the
CO if the Contractor’s costs are consistent with the negotiated amounts and
progress is satisfactory and commensurate with the rate of expenditure.

G.11.1.4 Reviewing and approving invoices for deliverables to ensure receipt of goods
and services. This includes the timely processing of invoices and vouchers in
accordance with the District’s payment provisions; and

G.11.1.5 Maintaining a file that includes all contract correspondence, modifications,
records of inspections (site, data, equipment) and invoice or vouchers.

G.11.2 The address and telephone number of the CA is:

Eric Manuel, Program Manager
Department of Aging and Community Living
500 K Street, N.E.
Washington, D.C. 20002
(202) 391-3763
Eric.manuel@dc.gov

G.11.3 The CA shall NOT have the authority to:

1. Award, agree to, or sign any contract, delivery order or task order. Only
the CO shall make contractual agreements, commitments or
modifications;
2. Grant deviations from or waive any of the terms and conditions of the contract;
3. Increase the dollar limit of the contract or authorize work beyond the
dollar limit of the contract,
4. Authorize the expenditure of funds by the Contractor.
5. Change the period of performance; or
6. Authorize the use of District property, except as specified under the contract.

G.11.4 The Contractor will be fully responsible for any changes not authorized in advance,
in writing, by the CO; may be denied compensation or other relief for any additional
work performed that is not so authorized; and may also be required, at no additional
cost to the District, to take all corrective action necessitated by reason of the
unauthorized changes.
***END OF SECTION G***

SECTION H – SPECIAL HCA REQUIREMENTS

H.1 HIRING OF DISTRICT RESIDENTS AS APPRENTICES AND TRAINEES

H.1.1 For all new employment resulting from this contract or subcontracts hereto, as defined in
Mayor’s Order 83-265 and implementing instructions, the Contractor shall use its best efforts to
comply with the following basic goal and objectives for utilization of bona fide residents of the
District of Columbia in each project’s labor force:

H.1.2 At least fifty-one (51) percent of apprentices and trainees employed shall be residents of the
District of Columbia registered in programs approved by the District of Columbia
Apprenticeship Council.

H.1.3 The Contractor shall negotiate an Employment Agreement with the Department of Employment
Services (DOES) for jobs created as a result of this contract. The DOES shall be the Contractor’s
first source of referral for qualified apprentices and trainees in the implementation of
employment goals contained in this clause.

H.2 DEPARTMENT OF LABOR WAGE DETERMINATIONS

The Contractor shall be bound by the Wage Determination No. 2015-4281, Revision No. 34,
dated July 8, 2025, issued by the U.S. Department of Labor in accordance with the Service
Contract Act, 41 U.S.C. § 351 et seq., and incorporated herein as Section J.2. The Contractor
shall be bound by the wage rates for the term of the contract subject to revision as stated herein
and in accordance with clause 24 of the SCP. If an option is exercised, the Contractor shall be
bound by the applicable wage rates at the time of the exercise of the option. If the option is
exercised and the CO obtains a revised wage determination, the revised wage determination is
applicable for the option periods and the Contractor may be entitled to an equitable adjustment.

H.3 PREGNANT WORKERS FAIRNESS

H.3.1 The Contractor shall comply with the Protecting Pregnant Workers Fairness Act of 2016, D.C.
Official Code § 32-1231.01 et seq. (PPWF Act).
H.3.2 The Contractor shall not:

(a) Refuse to make reasonable accommodations to the known limitations related to pregnancy,
childbirth, related medical conditions, or breastfeeding for an employee, unless the Contractor
can demonstrate that the accommodation would impose an undue hardship;

(b) Take an adverse action against an employee who requests or uses a reasonable
accommodation in regard to the employee's conditions or privileges of employment, including
failing to reinstate the employee when the need for reasonable accommodations ceases to the
72

employee's original job or to an equivalent position with equivalent:
(1) Pay;

(2) Accumulated seniority and retirement;

(3) Benefits; and

(4) Other applicable service credits;

(c) Deny employment opportunities to an employee, or a job applicant, if the denial is based on
the need of the employer to make reasonable accommodations to the known limitations related to
pregnancy, childbirth, related medical conditions, or breastfeeding;

(d) Require an employee affected by pregnancy, childbirth, related medical conditions, or
breastfeeding to accept an accommodation that the employee chooses not to accept if the
employee does not have a known limitation related to pregnancy, childbirth, related medical
conditions, or breastfeeding or the accommodation is not necessary for the employee to perform
her duties;

(e) Require an employee to take leave if a reasonable accommodation can be provided; or
(f) Take adverse action against an employee who has been absent from work as a result of a
pregnancy-related condition, including a pre-birth complication.
H.3.3 The Contractor shall post and maintain in a conspicuous place a notice of rights in both English
and Spanish and provide written notice of an employee's right to a needed reasonable
accommodation related to pregnancy, childbirth, related medical conditions, or breastfeeding
pursuant to the PPWF Act to:

(a) New employees at the commencement of employment;

(b) Existing employees; and

(c) An employee who notifies the employer of her pregnancy, or other condition covered by the
PPWF Act, within 10 days of the notification.

H.3.4 The Contractor shall provide an accurate written translation of the notice of rights to any non-
English or non-Spanish speaking employee.

H.3.5 Violations of the PPWF Act shall be subject to civil penalties as described in the Act.

H.4 UNEMPLOYED ANTI-DISCRIMINATION
H.4.1 The Contractor shall comply with the Unemployed Anti-Discrimination Act of 2012, D.C.
Official Code § 32-1361 et seq.

H.4.2 The Contractor shall not:
(a) Fail or refuse to consider for employment, or fail or refuse to hire, an individual as an
employee because of the individual's status as unemployed; or

(b) Publish, in print, on the Internet, or in any other medium, an advertisement or announcement
for any vacancy in a job for employment that includes:

(1) Any provision stating or indicating that an individual's status as unemployed disqualifies
the individual for the job; or

(2) Any provision stating or indicating that an employment agency will not consider or hire
an individual for employment based on that individual's status as unemployed.

H.4.3 Violations of the Unemployed Anti-Discrimination Act shall be subject to civil penalties as
described in the Act.
H.5 51% DISTRICT RESIDENTS NEW HIRES REQUIREMENTS AND FIRST SOURCE
EMPLOYMENT AGREEMENT
H.5.1 For contracts for services in the amount of $300,000 or more, the Contractor shall comply with
the First Source Employment Agreement Act of 1984, as amended, D.C. Official Code § 2-
219.01 et seq. (First Source Act).
H.5.2 The Contractor shall enter into and maintain during the term of the contract, a First Source
Employment Agreement (Employment Agreement) with the District of Columbia Department of
Employment Service’s (DOES), in which the Contractor shall agree that:
(a) The first source for finding employees to fill all jobs created in order to perform the
contract shall be the First Source Register; and

(b) The first source for finding employees to fill any vacancy occurring in all jobs covered by
the Employment Agreement shall be the First Source Register.

H.5.3 The Contractor shall not begin performance of the contract until its Employment Agreement has
been accepted by DOES. Once approved, the Employment Agreement shall not be amended
except with the approval of DOES.

H.5.4 The Contractor agrees that at least 51% of the new employees hired to perform the contract shall
be District residents.

H.5.5 The Contractor’s hiring and reporting requirements under the First Source Act and any rules
promulgated thereunder shall continue for the term of the contract.
74

H.5.6 The CO may impose penalties, including monetary fines of 5% of the total amount of the direct
and indirect labor costs of the contract, for a willful breach of the Employment Agreement,
failure to submit the required hiring compliance reports, or deliberate submission of falsified
data.
H.5.7 If the Contractor does not receive a good faith waiver, the CO may also impose an additional
penalty equal to 1/8 of 1% of the total amount of the direct and indirect labor costs of the
contract for each percentage by which the Contractor fails to meet its hiring requirements.
H.5.8 Any contractor which violates, more than once within a 10-year timeframe, the hiring or
reporting requirements of the First Source Act shall be referred for debarment for not more than
five (5) years.
H.5.9 The contractor may appeal any decision of the CO pursuant to this clause to the D.C. Contract
Appeals Board as provided in clause 14 of the SCP, Disputes.
H.5.10 The provisions of the First Source Act do not apply to nonprofit organizations which employ 50
employees or less.
H.6 ADVISORY AND ASSISTANCE SERVICES
This contract is a “nonpersonal services contract”. The Contractor and the Contractor’s
employees: (1) shall perform the services specified herein as independent contractors, not as
employees of the government; (2) shall be responsible for their own management and
administration of the work required and bear sole responsibility for complying with any and all
technical, schedule, financial requirements or constraints attendant to the performance of this
contract; (3) shall be free from supervision or control by any government employee with respect
to the manner or method of performance of the service specified; but (4) shall, pursuant to the
government’s right and obligation to inspect, accept or reject work, comply with such general
direction of the CO, or the duly authorized representative of the CO as is necessary to ensure
accomplishment of the contract objectives.

H.7 RESERVED

H.8 RESERVED
H.9 SUBCONTRACTING REQUIREMENTS

H.9.1 Mandatory Subcontracting Requirements

H.9.1.1 For all contracts in excess of $250,000, at least 35% of the dollar volume of
the contract shall be subcontracted to qualified small business enterprises
(SBEs).

H.9.1.2 If there are insufficient SBEs to completely fulfill the requirement of paragraph
H.9.1.1, then the subcontracting may be satisfied by subcontracting 35% of the
dollar volume to any qualified certified business enterprises (CBEs); provided,
75

however, that all reasonable efforts shall be made to ensure that SBEs are
significant participants in the overall subcontracting work.

H.9.1.3 A prime contractor that is certified by DSLBD as a small, local, or disadvantaged
business enterprise shall not be required to comply with the provisions of sections
H.9.1.1 and H.9.1.2.

H.9.1.4 Except as provided in H.9.1.5 and H.9.1.7, a prime contractor that is a CBE and has
been granted a bid preference pursuant to D.C. Official Code § 2-218.43, or is
selected through a set-aside program, shall perform at least 35% of the contracting
effort with its own organization and resources and, if it subcontracts, 35% of the
subcontracting effort shall be with CBEs. A CBE prime contractor that performs less
than 35% of the contracting effort shall be subject to enforcement actions under
D.C. Official Code § 2-218.63.

H.9.1.5 If the prime contractor is a certified joint venture and has been granted a bid
preference pursuant to D.C. Official Code § 2-218.43, or is selected through a
set- aside program, the CBE member of the certified joint venture shall perform
at least 50% of the contracting effort with its own organization and resources
and, if it subcontracts, 35% of the subcontracting effort shall be with CBEs. If
the CBE member of the certified joint venture prime contractor performs less
than 50% of the contracting effort, the certified joint venture shall be subject to
enforcement actions under D.C. Official Code § 2-218.63.

H.9.1.6 Each CBE utilized to meet these subcontracting requirements shall perform at
least 35% of its contracting effort with its own organization and resources.

H.9.1.7 A prime contractor that is a CBE and has been granted a bid preference pursuant to
D.C. Official Code § 2-218.43, or is selected through a set-aside program, shall
perform at least 50% of the on-site work with its own organization and resources
if the contract is $1 million or less.

H.10 FAIR CRIMINAL RECORD SCREENING

H.10.1 The Contractor shall comply with the provisions of the Fair Criminal Record Screening
Amendment Act of 2014, effective December 17, 2014 (D.C. Law 20-152) (“Act” as used in
this section). This section applies to any employment, including employment on a temporary
or contractual basis, where the physical location of the employment is in whole or substantial
part within the District of Columbia.

H.10.2 Prior to making a conditional offer of employment, the Contractor shall not require an
applicant for employment, or a person who has requested consideration for employment by
the Contractor, to reveal or disclose an arrest or criminal accusation that is not then pending
or did not result in a criminal conviction.

H.10.3 After making a conditional offer of employment, the Contractor may require an applicant to
disclose or reveal a criminal conviction.

H.10.4 The Contractor may only withdraw a conditional offer of employment, or take adverse action
against an applicant, for a legitimate business reason as described in the Act.
H.10.5 This section and the provisions of the Act shall not apply:
(a) Where a federal or District law or regulation requires the consideration of an applicant’s
criminal history for the purposes of employment;
(b) To a position designated by the employer as part of a federal or District government
program or obligation that is designed to encourage the employment of those with
criminal histories;
(c) To any facility or employer that provides programs, services, or direct care to, children,
youth, or vulnerable adults; or
(d) To employers that employ less than 11 employees.
H.10.6 A person claiming to be aggrieved by a violation of the Act may file an administrative
complaint with the District of Columbia Office of Human Rights, and the Commission on
Human Rights may impose monetary penalties against the Contractor.
H.11 CONTRACTOR RESPONSIBILITIES

H.11.1 The Contractor bears the responsibility for ensuring that the Contractor fulfills all
its Human Care Agreement requirements under any task order or purchase order
that is issued to the Contractor pursuant to this Human Care Agreement.

H.11.2 The Contractor shall notify the District immediately whenever the Contractor
does not have adequate staff, financial resources, or facilities to comply with
the provision of services under this Human Care Agreement.

H.11.3 Access to Records

H.11.3.1 The Contractor shall retain all case records, financial records, supporting
documents, statistical records, and any other documents (including
electronic storage media) pertinent to the human care agreement for a
period of five (5) years after termination of the human care agreement, or if
an audit has been initiated and audit findings have not been resolved at the
end of five (5) years, the records shall be retained until resolution of the
audit findings or any litigation which may be based on the terms of the
contract.

H.11.3.2 The Contractor shall assure that these records shall be subject at all
reasonable times to inspection, review, or audit by Federal, District, or other
personnel duly authorized by the Contracting Officer.

H.11.3.3 Persons duly authorized by the Contracting Officer shall have full access
to and the right to examine any of the Contractor’s human care agreement
and related records and documents, regardless of the form in which kept,
at all reasonable times for as long as records are retained.

H.12 DISTRICT RESPONSIBILITIES
H.12.1 DACL will provide the Contractor with access to the CSTARS database.

H.12.2 For Special Event Meals, DACL will provide a minimum of thirty (30) days’ notice to the
Contractor of a need to have a Special Event Meal service.

H.12.2 DACL shall provide the Contractor with the menu and estimated number of participants to
prepare for and shall provide a final count within 5 days of the event. Menus for each event
will be planned with consideration being given to the type of event season and location.

***END OF SECTION H***

SECTION I: CONTRACT CLAUSES

I.1 CONTINUITY OF SERVICES

I.1.1 The Contractor recognizes that the services provided under this contract
are vital to the District and must be continued without interruption and
that, upon contract expiration or termination, a successor, either the
District or another contractor, at the District’s option, may continue to
provide these services. To that end, the Contractor agrees to:

I.1.1.1 Furnish phase-out, phase-in (transition) training; and

I.1.1.2 Exercise its best efforts and cooperation to effect an orderly and
efficient transition to a successor.

I.1.2 The Contractor shall, upon the CO’s written notice:

I.1.2.1 Furnish phase-in, phase-out services for up to 90 days after this contract expires and

I.1.2.2 Negotiate in good faith a plan with a successor to determine the nature and
extent of phase- in, phase-out services required. The plan shall specify a
training program and a date for transferring responsibilities for each
division of work described in the plan and shall be subject to the CO’s
approval.

I.1.3 The Contractor shall provide sufficient experienced personnel during the
phase-in, phase- out period to ensure that the services called for by this
contract are maintained at the required level of proficiency.

I.1.4 The Contractor shall allow as many personnel as practicable to remain on
the job to help the successor maintain the continuity and consistency of the
services required by this contract. The Contractor also shall disclose
necessary personnel records and allow the successor to conduct on-site
interviews with these employees. If selected employees are agreeable to the
change, the Contractor shall release them at a mutually agreeable date and
negotiate transfer of their earned fringe benefits to the successor.

I.1.5 Only in accordance with a modification issued by the CO, the Contractor
shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs
incurred within the agreed period after contract expiration that result from
phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata
portion of the fee (profit) under this contract.

I.2 APPLICABILITY OF STANDARD CONTRACT PROVISIONS

The Standard Contract Provisions for use with District of Columbia
Government Supplies and Services Contracts dated July 2010 (SCP) are
incorporated as part of the Human Care Agreement. To obtain a copy of
the SCP go to http://ocp.dc.gov, under Quick Links click on “Required
Solicitation Documents”.

I.3 CONTRACTS THAT CROSS FISCAL YEARS

Continuation of this contract beyond the current fiscal year is contingent upon future
fiscal appropriations.

I.4 CONFIDENTIALITY OF INFORMATION

The Contractor shall keep all information relating to any employee or
customer of the District in absolute confidence and shall not use the
information in connection with any other matters; nor shall it disclose any
such information to any other person, firm or corporation, in accordance
with the District and federal laws governing the confidentiality of records.

I.5 TIME

Time, if stated in a number of days, will include Saturdays, Sundays, and
holidays, unless otherwise stated herein.

I.6 RIGHTS IN DATA

Delete clause 42, Rights in Data, of the Standard Contract Provisions
dated July 2010 for use with District of Columbia Government Supplies
and Services Contracts and substitute the following clause 42, Rights in
Data) in its place:

A. Definitions

1. “Products” - A deliverable under any contract that may include
commodities, services and/or technology furnished by or through
Contractor, including existing and custom Products, such as, but not limited
to: a) recorded information, regardless of form or the media on which it
may be recorded; b) document research; c) experimental, developmental, or
engineering work; d) licensed software; e) components of the hardware
environment; f) printed materials (including but not limited to training
manuals, system and user documentation, reports, drawings); g) third party
software; h) modifications, customizations, custom programs, program
listings, programming tools, data, modules, components; and i) any
intellectual property embodied therein, whether in tangible or intangible
80

form, including but not limited to utilities, interfaces, templates,
subroutines, algorithms, formulas, source code, and object code.

2. “Existing Products” - Tangible Products and intangible licensed
Products that exist prior to the commencement of work under the contract.
Existing Products must be identified on the Product prior to
commencement of work or else will be presumed to be Custom Products.

3. “Custom Products” - Products, preliminary, final or otherwise, which are
created or developed by Contractor, its subcontractors, partners,
employees, resellers or agents for the District under the contract.

4. “District” – The District of Columbia and its agencies.

B. Title to Project Deliverables

The Contractor acknowledges that it is commissioned by the District to
perform services detailed in the contract. The District shall have ownership
and rights for the duration set forth in the contract to use, copy, modify,
distribute, or adapt Products as follows:

1. Existing Products: Title to all Existing Licensed Product(s), whether or not
embedded in, delivered or operating in conjunction with hardware or Custom
Products, shall remain with Contractor or third-party proprietary owner, who
retains all rights, title and interest (including patent, trademark or copyrights).
Effective upon payment, the District shall be granted an irrevocable, non -
exclusive, worldwide, paid- up license to use, execute, reproduce, display,
perform, adapt (unless Contractor advises the District as part of Contractor’s
bid that adaptation will violate existing agreements or statutes and Contractor
demonstrates such to the District’s satisfaction), and distribute Existing
Product to District users up to the license capacity stated in the contract with
all license rights necessary to fully effect the general business purpose of the
project or work plan or contract. Licenses shall be granted in the name of the
District. The District agrees to reproduce the copyright notice and any other
legend of ownership on any copies authorized under this paragraph.

2. Custom Products : Effective upon Product creation, Contractor shall
convey, assign, and transfer to the District the sole and exclusive rights, title
and interest in Custom Products, whether preliminary, final or otherwise,
including all patent, trademark, and copyrights. Contractor hereby agrees to
take all necessary and appropriate steps to ensure that the Custom Products
are protected against unauthorized copying, reproduction and marketing by
or through Contractor.

C. Transfers or Assignments of Existing or Custom Products by the District

The District may transfer or assign Existing or Custom Products and the
licenses thereunder to another District agency. Nothing herein shall preclude
the Contractor from otherwise using the related or underlying general
knowledge, skills, ideas, concepts, techniques a nd experience developed
under a project or work plan in the course of Contractor’s business.

D. Subcontractor Rights

Whenever any data, including computer software, are to be obtained from a
subcontractor under the contract, the Contractor shall use this clause, Rights
in Data, in the subcontract, without alteration, and no other clause shall be
used to enlarge or diminish the District’s or the Contractor’s rights in that
subcontractor data or computer software which is required for the District.

E. Source Code Escrow

1. For all computer software furnished to the District with the rights specified
in section B.2, the Contractor shall furnish to the District, a copy of the source
code with such rights of the scope as specified in section B.2 of this clause.
For all computer software furnished to the District with the restricted rights
specified in section B.1 of this clause, the District, if the Contractor either
directly or through a successor or affiliate shall cease to provide the
maintenance or warranty services provided the District under the contract or
any paid-up maintenance agreement, or if the Contractor should be declared
insolvent by a court of competent jurisdiction, shall have the right to obtain,
for its own and sole use only, a single copy of the current version of the source
code supplied under the contract, and a single copy of the documentation
associated therewith, upon payment to the person in control of the source code
the reasonable cost of making each copy.

2. If the Contractor or Product manufacturer/developer of software furnished
to the District with the rights specified in section B.1 of this clause offers the
source code or source code escrow to any other commercial customers, the
Contractor shall either: (1) provide the District with the source code for the
Product; (2) place the source code in a third party escrow arrangement with a
designated escrow agent who shall be named and identified to the District,
and who shall be directed to release the deposited source code in accordance
with a standard escrow arrangement acceptable to the District; or (3) will
certify to the District that the Product manufacturer/ developer has named the
District as a named beneficiary of an established escrow arrangement with its
designated escrow agent who shall be named and identified to the District,
and who shall be directed to release the deposited source code in accordance
with the terms of escrow.

3. The Contractor shall update the source code, as well as any corrections or
enhancements to the source code, for each new release of the Product in the
same manner as provided above and certify such updating of escrow to the
District in writing.

F. Indemnification and Limitation of Liability

The Contractor shall indemnify and save and hold harmless the District, its
officers, agents and employees acting within the scope of their official
duties against any liability, including costs and expenses, (i) for violation of
proprietary rights, copyrights, or rights of privacy, arising out of the
publication, translation, reproduction, delivery, performance, use or
disposition of any data furnished under this contract, or (ii) based upon any
data furnished under this contract, or based upon libelous or other unlawful
matter contained in such data.

I.7 OTHER CONTRACTORS

The Contractor shall not commit or permit any act that will interfere with
the performance of work by another District contractor or by any District
employee.

I.8 SUBCONTRACTS

The Contractor hereunder shall not subcontract any of the Contractor’s work
or services to any subcontractor without the prior written consent of the CO.
Any work or service so subcontracted shall be performed pursuant to a
subcontract agreement, which the District will have the right to review and
approve prior to its execution by the Contractor. Any such subcontract shall
specify that the Contractor and the subcontractor shall be subject to every
provision of this contract. Notwithstanding any such subcontract approved by
the District, the Contractor shall remain liable to the District for all
Contractor's work and services required hereunder.

I.9 INSURANCE

A. GENERAL REQUIREMENTS. The Contractor at its sole expense shall
procure and maintain, during the entire period of performance under this
contract, the types of insurance specified below. The Contractor shall have its
insurance broker or insurance company submit a Certificate of Insurance to
the CO giving evidence of the required coverage prior to commencing
performance under this contract. In no event shall any work be performed
until the required Certificates of Insurance signed by an authorized
representative of the insurer(s) have been provided to, and accepted by, the
CO. All insurance shall be written with financially responsible companies
authorized to do business in the District of Columbia or in the jurisdiction
83

where the work is to be performed and have an A.M. Best Company rating
of A- / VII or higher. Should the Contractor decide to engage a
subcontractor for segments of the work under this contract and wish to
propose different insurance requirements than outlined below, then, prior to
commencement of work by the subcontractor, the Contractor shall submit in
writing the name and brief description of work to be performed by the
subcontractor on the Subcontractors Insurance Requirement Template
provided by the CA, to the Office of Risk Management (ORM). ORM will
determine the insurance requirements applicable to the subcontractor and
promptly deliver such requirements in writing to the Contractor and the CA.
The Contractor must provide proof of the subcontractor's required insurance
prior to commencement of work by the subcontractor. If the Contractor
decides to engage a subcontractor without requesting from ORM specific
insurance requirements for the subcontractor, such subcontractor shall have
the same insurance requirements as the Contractor.
All required policies shall contain a waiver of subrogation provision in favor
of the Government of the District of Columbia.

The Government of the District of Columbia shall be included in all policies
required hereunder to be maintained by the Contractor and its subcontractors
(except for workers’ compensation and professional liability insurance) as an
additional insureds for claims against The Government of the District of
Columbia relating to this contract, with the understanding that any affirmative
obligation imposed upon the insured Contractor or its subcontractors
(including without limitation the liability to pay premiums) shall be the sole
obligation of the Contractor or its subcontractors, and not the additional
insured. The additional insured status under the Contractor’s and its
subcontractors’ Commercial General Liability insurance policies shall be
affected using the ISO Additional Insured Endorsement form CG 20 10 11 85
(or CG 20 10 07 04 and CG 20 37 07 04) or such other endorsement or
combination of endorsements providing coverage at least as broad and
approved by the CO in writing. All of the Contractor’s and its subcontractors’
liability policies (except for workers’ compensation and professional liability
insurance) shall be endorsed using ISO form CG 20 01 04 13 or its equivalent
so as to indicate that such policies provide primary coverage (without any
right of contribution by any other insurance, reinsurance or self- insurance,
including any deductible or retention, maintained by an Additional Insured)
for all claims against the additional insured arising out of the performance of
this Statement of Work by the Contractor or its subcontractors, or anyone for
whom the Contractor or its subcontractors may be liable. These policies shall
include a separation of insureds clause applicable to the additional insured.

If the Contractor and/or its subcontractors maintain broader coverage and/or
higher limits than the minimums shown below, the District requires and shall
be entitled to the broader coverage and/or the higher limits maintained by the
Contractor and subcontractors.
84

B. INSURANCE REQUIREMENTS

1. Commercial General Liability Insurance (“CGL”) - The Contractor shall
provide evidence satisfactory to the CO with respect to the services
performed that it carries a CGL policy, written on an occurrence (not
claims-made) basis, on Insurance Services Office, Inc. (“ISO”) form CG
00 01 04 13 (or anothe r occurrence-based form with coverage at least as
broad and approved by the CO in writing), covering liability for all
ongoing and completed operations of the Contractor, including ongoing
and completed operations under all subcontracts, and covering claims for
bodily injury, including without limitation sickness, disease or death of
any persons, injury to or destruction of property, including loss of use
resulting therefrom, personal and advertising injury, and including
coverage for liability arising out of an Insured Contract (including the tort
liability of another assumed in a contract) and acts of terrorism (whether
caused by a foreign or domestic source). Such coverage shall have limits
of liability of not less than
$1,000,000 each occurrence, a $2,000,000 general aggregate (including a
per location or per project aggregate limit endorsement, if applicable)
limit, a $1,000,000 personal and advertising injury limit, and a $2,000,000
products-completed operations aggregate limit.

2. Automobile Liability Insurance - The Contractor shall provide evidence
satisfactory to the CO of commercial (business) automobile liability
insurance written on ISO form CA 00 01 10 13 (or another form with
coverage at least as broad and approved by the CO in writing) including
coverage for all owned, hired, borrowed and non-owned vehicles and
equipment used by the Contractor, with minimum per accident limits
equal to the greater of (i) the limits set forth in the Contractor’s
commercial automobile liability policy or (ii) $1,000,000 per occurrence
combined single limit for bodily injury and property damage.

3. Workers’ Compensation Insurance - The Contractor shall provide
evidence satisfactory to the CO of Workers’ Compensation insurance in
accordance with the statutory mandates of the District of Columbia or the
jurisdiction in which the contract is performed.

Employer’s Liability Insurance - The Contractor shall provide evidence
satisfactory to the CO of employer’s liability insurance as follows:
$500,000 per accident for injury;
$500,000 per employee for disease; and $500,000 for policy disease limit.

All insurance required by this paragraph 3 shall include a waiver of
subrogation endorsement for the benefit of Government of the District of
Columbia.

4. Crime Insurance (3rd Party Indemnity) - The Contractor shall provide a
Crime policy including 3 rd party fidelity to cover the dishonest acts of
Contractors, its employees and/or volunteers which result in a loss to the
District. The Government of the District of Columbia shall be included as
loss payee. The policy shall provide a limit of
$25,000 per occurrence.

5. Cyber Liability Insurance - The Contractor shall provide evidence
satisfactory to the Contracting Officer of Cyber Liability Insurance, with
limits not less than $5,000,000 per occurrence or claim, $5,000,000
aggregate. Coverage shall be sufficiently broad to respond to the duties
and obligations as is undertaken by Contractor in this agreement and
shall include, but not limited to, claims involving infringement of
intellectual property, including but not limited to infringement of
copyright, trademark, trade dress, invasion of privacy violations,
information theft, damage to or destruction of electronic information,
release of private information, alteration of electronic information,
extortion and network security. The policy shall provide coverage for
breach response costs as well as regulatory fines and penalties as well as
credit monitoring expenses with limits sufficient to respond to these
obligations. Limits may not be shared with other lines of coverage. A
copy of the cyber liability policy must be submitted to the Office of Risk
Management (ORM) for compliance review.

6. Sexual/Physical Abuse & Molestation - The Contractor shall provide
evidence satisfactory to the Contracting Officer with respect to the
services performed that it carries $1,000,000 per occurrence limits;
$2,000,000 aggregate of affirmative abuse and molestation liability
coverage. Coverage should include physical abuse, such as sexual or
other bodily harm and non- physical abuse, such as verbal, emotional or
mental abuse; any actual, threatened or alleged act; errors, omission or
misconduct. This insurance requirement will be considered met if the
general liability insurance includes an affirmative sexual abuse and
molestation endorsement for the required amounts. So called “silent”
coverage or “shared” limits under a commercial general liability or
professional liability policy will not be acceptable. Limits may not be
shared with other lines of coverage. The applicable policy may need to be
submitted to the Office of Risk Management (ORM) for compliance
review.

7. Commercial Umbrella or Excess Liability - The Contractor shall provide
evidence satisfactory to the CO of commercial umbrella or excess liability
insurance with minimum limits equal to the greater of (i) the limits set
forth in the Contractor’s umbrella or excess liability policy or (ii)
$10,000,000 per occurrence and $10,000,000 in the annual aggregate,
following the form and in excess of all liability policies. All liability
86

coverages must be scheduled under the umbrella and/or excess policy.
The insurance required under this paragraph shall be written in a form that
annually reinstates all required limits. Coverage shall be primary to any
insurance, self-insurance or reinsurance maintained by the District and the
“other insurance” provision must be amended in accordance with this
requirement and principles of vertical exhaustion.

C. PRIMARY AND NONCONTRIBUTORY INSURANCE
The insurance required herein shall be primary to and will not seek
contribution from any other insurance, reinsurance or self -insurance
including any deductible or retention, maintained by the Government of the
District of Columbia.

D. DURATION. The Contractor shall carry all required insurance until all
contract work is accepted by the District of Columbia and shall carry listed
coverages for ten years for construction projects following final acceptance
of the work performed under this contract and two years for non-construction
related contracts.

E. LIABILITY. These are the required minimum insurance requirements
established by the District of Columbia. However, the required minimum
insurance requirements provided above will not in any way limit the
contractor’s liability under this contract.

F. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely
responsible for any loss or damage to their personal property, including but
not limited to tools and equipment, scaffolding and temporary structures,
rented machinery, or owned and leased equipment. A waiver of subrogation
shall apply in favor of the District of Columbia.

G. MEASURE OF PAYMENT. The District shall not make any separate
measure or payment for the cost of insurance and bonds. The Contractor shall
include all of the costs of insurance and bonds in the contract price.

H. NOTIFICATION. The Contractor shall ensure that all policies provide that
the CO shall be given thirty (30) days prior written notice in the event of
coverage and/or limit changes or if the policy is canceled prior to the
expiration date shown on the certificate. The Contractor shall provide the CO
with ten (10) days prior written notice in the event of non- payment of
premium. The Contractor will also provide the CO with an updated
Certificate of Insurance should its insurance coverages renew during the
contract.

I. CERTIFICATES OF INSURANCE. The Contractor shall submit certificates
of insurance giving evidence of the required coverage as specified in this
section prior to commencing work. Certificates of insurance must reference
87

the corresponding contract number. Evidence of insurance shall be submitted
to:

The Government of the District of Columbia and
mailed to the attention of:

Bernadette Catalan, Contracting Officer
Office of Contracting and Procurement
441 4th Street, NW., Suite 300
Washington, DC 20001
Office: (202) 724-4237
bernadette.catalan1@dc.gov

The CO may request, and the Contractor shall promptly deliver updated
certificates of insurance, endorsements indicating the required coverages,
and/or certified copies of the insurance policies. If the insurance initially
obtained by the Contractor expires prior to completion of the contract,
renewal certificates of insurance and additional insured and other
endorsements shall be furnished to the CO prior to the date of expiration of
all such initial insurance. For all coverage required to be maintained after
completion, an additional certificate of insurance evidencing such coverage
shall be submitted to the CO on an annual basis as the coverage is renewed
(or replaced).

J. DISCLOSURE OF INFORMATION. The Contractor agrees that the District
may disclose the name and contact information of its insurers to any third
party which presents a claim against the District for any damages or claims
resulting from or arising out of work performed by the Contractor, its agents,
employees, servants or subcontractors in the performance of this contract.

CARRIER RATINGS. All Contractor’s and its subcontractors’ insurance
required in connection with this contract shall be written by insurance
companies with an A.M. Best Insurance Guide rating of at least A- VII (or
the equivalent by any other rating agency) and licensed in the District.

I.10 EQUAL EMPLOYMENT OPPORTUNITY

In accordance with the District of Columbia Administrative Issuance System,
Mayor’s Order 85-85 dated June 10, 1985, the forms for completion of the
Equal Employment Opportunity Information Report are incorporated herein
as Section J.3. An award cannot be made to any bidder who has not satisfied
the equal employment requirements.

I.11 ORDER OF PRECEDENCE

A conflict in language shall be resolved by giving precedence to the document in
the highest order of priority that contains language addressing the issue in
question. The following documents are incorporated into the contract by
reference and made a part of the contract in the following order of precedence:

(1) An applicable Court Order, if any
(2) Sections A through I of this Human Care Agreement.
(3) The Standard Contract Provisions
(4) HCA attachments other than the Standard Contract Provisions
(5) The Contractor Qualifications Record completed by the Contractor.
(6) Task Order.

I.12 DISPUTES

Delete clause 14, Disputes, of the Standard Contract Provisions dated July
2010 for use with District of Columbia Government Supplies and Services
Contracts and substitute the following clause 14, Disputes, in its place:

1. 14. Disputes
All disputes arising under or relating to the contract shall be resolved as provided herein.
(a) Claims by the Contractor against the District : Claim, as used
in paragraph (a) of this clause, means a written assertion by the
Contractor seeking, as a matter of right, the payment of money in
a sum certain, the adjustment or interpretation of contract terms,
or other relief arising under or relating to the contract. A claim
arising under a contract, unlike a claim relating to that contract, is
a claim that can be resolved under a contract clause that provides
for the relief sought by the claimant

All claims by a Contractor against the District arising under or relating to
a contract shall be in writing and shall be submitted to the CO for a
decision. The Contractor’s claim shall contain at least the following:

(i) A description of the claim and the amount in dispute;
(ii) Data or other information in support of the claim;
(iii) A brief description of the Contractor’s efforts to resolve the dispute
prior to filing the claim; and
(iii) The Contractor’s request for relief or other action by the CO.

The CO may meet with the Contractor in a further attempt to resolve the
claim by agreement.

The CO shall issue a decision on any claim within 120 calendar days after
89

receipt of the claim. Whenever possible, the CO shall take into account
factors such as the size and complexity of the claim and the adequacy of
the information in support of the claim provided by the Contractor.

The CO’s written decision shall do the following:

(iv) Provide a description of the claim or dispute;
(v) Refer to the pertinent contract terms;
(vi) State the factual areas of agreement and disagreement;
(vii) State the reasons for the decision, including any specific
findings of fact, although specific findings of fact are not
required and, if made, shall not be binding in any
subsequent proceeding;
(viii) If all or any part of the claim is determined to be valid,
determine the amount of monetary settlement, the contract
adjustment to be made, or other relief to be granted;
(ix) Indicate that the written document is the CO’s final
decision; and
(x) Inform the Contractor of the right to seek further redress
by appealing the decision to the Contract Appeals Board.

Failure by the CO to issue a decision on a contract claim within 120 days
of receipt of the claim will be deemed to be a denial of the claim and will
authorize the commencement of an appeal to the Contract Appeals Board
as provided by D.C. Official Code § 2-360.04.

(6) If a contractor is unable to support any part of its claim and it
is determined that the inability is attributable to a material
misrepresentation of fact or fraud on the part of the Contractor,
the Contractor shall be liable to the District for an amount
equal to the unsupported part of the claim in addition to all
costs to the District attributable to the cost of reviewing that
part of the Contractor’s claim. Liability under this paragraph
(a)(6) shall be determined within six (6) years of the
commission of the misrepresentation of fact or fraud.

(7) Pending final decision of an appeal, action, or final settlement, the
Contractor shall proceed diligently with performance of the contract
in accordance with the decision of the CO.

(b) Claims by the District against the Contractor: Claim as used in
paragraph (b) of this clause, means a written demand or written
assertion by the District seeking, as a matter of right, the payment
of money in a sum certain, the adjustment of contract terms, or
other relief arising under or relating to the contract. A claim
arising under a contract, unlike a claim relating to that contract, is
90

a claim that can be resolved under a contract clause that provides
for the relief sought by the claimant.

(1) The CO shall decide all claims by the District against a contractor
arising under or relating to a contract.

(2) The CO shall send written notice of the claim to the contractor.
The CO’s written decision shall do the following:

(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific
findings of fact, although specific findings of fact are
not required and, if made, shall not be binding in any
subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine
the amount of monetary settlement, the contract adjustment to
be made, or other relief to be granted;
(vi) Indicate that the written document is the CO’s final
decision; and

(vii) Inform the Contractor of the right to seek further redress
by appealing the decision to the Contract Appeals Board.

(3) The CO shall support the decision by reasons and shall
inform the Contractor of its rights as provided herein.

(4) Before or after issuing the decision, the CO may meet with the
Contractor to attempt to resolve the claim by agreement.

(5) The authority contained in this paragraph (b) shall not apply to
a claim or dispute for penalties or forfeitures prescribed by
statute or regulation which another District agency is
specifically authorized to administer, settle or determine.

(6) This paragraph shall not authorize the CO to settle, compromise,
pay, or otherwise adjust any claim involving fraud.

(c) Decisions of the CO shall be final and not subject to review unless
the Contractor timely commences an administrative appeal for review
of the decision, by filing a complaint with the Contract Appeals
Board, as authorized by D.C. Official Code § 2-360.04.

(d) Pending final decision of an appeal, action, or final settlement,
the Contractor shall proceed diligently with performance of
91

the contract in accordance with the decision of the CO.

I.13 CHANGES

Delete clause 15, Changes, of the Standard Contract Provisions dated July
2010 for use with District of Columbia Government Supplies and Services
Contracts and substitute the following clause 15, Changes, in its place:

15. Changes:

(a) The CO may, at any time, by written order, and without notice to the
surety, if any, make changes in the contract within the general scope
hereof. If such change causes an increase or decrease in the cost of
performance of the contract, or in the time required for performance,
an equitable adjustment shall be made. Any claim for adjustment for a
change within the general scope must be asserted within ten (10) days
from the date the change is ordered; provided, however, that the CO, if
he or she determines that the facts justify such action, may receive,
consider, and adjust any such claim asserted at any time prior to the
date of final settlement of the contract. If the parties fail to agree upon
the adjustment to be made, the dispute shall be determined as provided
in clause 14 Disputes.

(b) The District shall not require the Contractor, and the Contractor shall not
require a subcontractor, to undertake any work that is beyond the
original scope of the contract or subcontract, including work under a
District-issued change order, when the additional work increases the
contract price beyond the not-to-exceed price or negotiated maximum
price of the contract, unless the CO:

(1) Agrees with the Contractor, and if applicable the subcontractor,
on a price for the additional work;
(2) Obtains a certification of funding to pay for the additional work;
(3) Makes a written, binding commitment with the Contractor to
pay for the additional work within thirty (30) days after the
Contractor submits a proper invoice; and
(4) Provides the Contractor with written notice of the funding certification.

(1) Within five (5) business days of its receipt of notice of the
approved additional funding, provide the subcontractor with
notice of the amount to be paid to the subcontractor for the
additional work to be performed by the subcontractor;
(2) Pay the subcontractor any undisputed amount to which the
92

subcontractor is entitled for the additional work within ten (10)
days of receipt of payment from the District; and
(3) Notify the subcontractor and CO in writing of the
reason(s) the Contractor withholds any payment from a
subcontractor for the additional work.

(d) Neither the District, Contractor, nor any subcontractor may declare
another party to be in default, or assess, claim, or pursue damages for
delays until the parties agree on a price for the additional work.

I.14 NON-DISCRIMINATION CLAUSE

Delete clause 19, Non -Discrimination Clause, of the Standard Contract
Provisions dated July 2010 for use with District of Columbia Government
Supplies and Services Contracts and substitute the following clause 19, Non-
Discrimination Clause, in its place:

19. Non-Discrimination Clause:

(a) The Contractor shall not discriminate in any manner against any
employee or applicant for employment that would constitute a violation
of the District of Columbia Human Rights Act, effective December 13,
1977, as amended (D.C. Law 2-38; D.C. Official Code § 2- 1401.01 et
seq.) (“Act”, as used in this clause). The Contractor shall include a similar
clause in all subcontracts, except subcontracts for standard commercial
supplies or raw materials. In addition, the Contractor agrees, and any
subcontractor shall agree, to post in conspicuous places, available to
employees and applicants for employment, a notice setting forth the
provisions of this non-discrimination clause as provided in section 251
of the Act.

(a) Pursuant to Mayor’s Order 85- 85, (6/10/85), Mayor’s Order 2002- 175
(10/23/02), Mayor’s Order 2011-155 (9/9/11) and the rules of the Office
of Human Rights, Chapter 11 of Title 4 of the D.C. Municipal
Regulations, the following clauses apply to the contract:

(1) The Contractor shall not discriminate against any employee or
applicant for employment because of actual or perceived: race,
color, religion, national origin, sex, age, marital status, personal
appearance, sexual orientation, gender identity or expression,
family responsibilities, genetic information, disability,
matriculation, political affiliation, or credit information. Sexual
harassment is a form of sex discrimination which is prohibited by
the Act. In addition, harassment based on any of the above
protected categories is prohibited by the Act.
(2) The Contractor agrees to take affirmative action to ensure that
93

applicants are employed, and that employees are treated during
employment, without regard to their actual or perceived: race,
color, religion, national origin, sex, age, marital status,
personal appearance, sexual orientation, gender identity or
expression, family responsibilities, genetic information,
disability, matriculation, political affiliation, or credit
information. The affirmative action shall include, but not be
limited to the following:

(a) employment, upgrading or transfer;
(b) recruitment, or recruitment advertising;
(c) demotion, layoff or termination;
(d) rates of pay, or other forms of compensation; and
(e) selection for training and apprenticeship.

(3) The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment,
notices to be provided by the contracting agency, setting forth
the provisions in paragraphs 19(b)(1) and (b)(2) concerning
non-discrimination and affirmative action.

(4) The Contractor shall, in all solicitations or advertisements
for employees placed by or on behalf of the Contractor, state
that all qualified applicants will receive consideration for
employment pursuant to the non-discrimination
requirements set forth in paragraph 19(b)(2).

(5) The Contractor agrees to send to each labor union or
representative of workers with which it has a collective
bargaining agreement or other contract or understanding, a
notice to be provided by the contracting agency, advising
the said labor union or workers’ representative of that
contractor’s commitments under this nondiscrimination
clause and the Act, and shall post copies of the notice in
conspicuous places available to employees and applicants
for employment.

(6) The Contractor agrees to permit access to its books, records,
and accounts pertaining to its employment practices, by the
Chief Procurement Officer or designee, or the Director of
the Office of Human Rights or designee, for purposes of
investigation to ascertain compliance with the Act, and to
require under terms of any subcontractor agreement each
subcontractor to permit access of such subcontractors’
books, records, and accounts for such purposes.

(7) The Contractor agrees to comply with the provisions of the
Act and with all guidelines for equal employment
opportunity applicable in the District adopted by the
Director of the Office of Human Rights, or any authorized
official.

(8) The Contractor shall include in every subcontract the equal
opportunity clauses, i.e., paragraphs 19(b)(1) through (b)(9)
of this clause, so that such provisions shall be binding upon
each subcontractor.
(9) The Contractor shall take such action with respect to any
subcontract as the CO may direct as a means of enforcing these
provisions, including sanctions for noncompliance; provided,
however, that in the event the Contractor becomes involved in, or
is threatened with, litigation with a subcontractor or vendor as a
result of such direction by the contracting agency, the Contractor
may request the District to enter into such litigation to protect the
interest of the District.

I.15 COST AND PRICING DATA

Delete clause 25, Cost and Pricing Data, of the Standard Contract
Provisions dated July 2010 for use with District of Columbia Government
Supplies and Services Contracts.

I.16 CAMPAIGN FINANCE REFORM

I.16.1 Mandatory Certification

I.16.1.1 The Contractor shall certify that it has read and is in compliance with the Campaign
Finance Reform Amendment Act of 2018, effective March 13, 2019 (D.C. Law 22-250;
D.C. Official Code § 1-1001.03 et seq.). This certification is included in the
Bidder/Offeror Certification Form.

I.16.1.2 The Contractor shall re-certify prior to the exercise of any option period that it has read
and is in compliance with the Campaign Finance Reform Amendment Act of 2018,
effective March 13, 2019 (D.C. Law 22-250; D.C. Official Code § 1-1001.03 et seq.).
This certification is included in the Bidder/Offeror Certification Form.

I.16.2 Reporting Contractor’s Principals

Contractors shall inform the contracting officer of any change to its principals during
the term of the contract within thirty (30) days of its occurrence.

I.16.3 Prohibited Contributions

I.16.3.1 For contracts with a maximum aggregate value (the total sum of the contract ceiling for
the base period and any subsequent option periods) of between $250,000 and up to and
including $1,000,000 and a base period of performance of 1 year or less, neither the
Contractor nor any of its principals may make any contribution to the Mayor, any
candidate for Mayor, any political committee affiliated with the Mayor or a candidate
for Mayor, or any constituent-service program affiliated with the Mayor for the period
from the date of contract award through one year after the contract ends or is terminated.

I.16.3.2 For contracts with a maximum aggregate value (the total sum of the contract ceiling for
the base period and any subsequent option periods) of over $1,000,000 or with a base
period of longer than one year, neither the Contractor nor any of its principals may
make any contribution to the Mayor, any candidate for Mayor, any political committee
affiliated with the Mayor or a candidate for Mayor, any constituent-service program
affiliated with the Mayor, any Councilmember, any candidate for Councilmember, any
political committee affiliated with a Councilmember or a candidate for Councilmember,
or any constituent-service program affiliated with a Councilmember for the period from
the date of contract award through one year after the contract ends or is terminated.

***END OF SECTION I***

SECTION J: HCA ATTACHMENTS

The following list of attachments is incorporated into the solicitation by reference.

Attachment
Number Document
J.1
Government of the District of Columbia Standard Contract Provisions for
Use with the Supplies and Services Contracts (July 2010) available at
http://ocp.dc.gov, under Quick Links click on “Required Solicitation
Documents”
J.2 U.S. Department of Labor Wage Determination No. 2015-4281, Revision
No. 34 dated July 8, 2025
J.3 Office of Local Business Development Equal Employment Opportunity
Information Report and Mayor’s Order 85-85 available at https://ocp.dc.gov/,
under Quick Links click on “Required Solicitation Documents”
J.4 Department of Employment Services First Source Employment Agreement
Non-Construction available at http://ocp.dc.gov, under Quick Links click on
“Required Solicitation Documents”
J.5
Department of Employment Services First Source Initial Employment Plan
Construction available at http://ocp.dc.gov, under Quick Links click on
“Required Solicitation Documents”
J.6 Way to Work Amendment Act of 2006 - Living Wage Notice available at
http://ocp.dc.gov, under Quick Links click on “Required Solicitation
Documents”
J.7 Way to Work Amendment Act of 2006 - Living Wage Fact Sheet available at
http://ocp.dc.gov, under Quick Links click on “Required Solicitation
Documents”
J.8 Tax Certification Affidavit available at http://ocp.dc.gov, under Quick Links
click on “Required Solicitation Documents”
J.9 Notice of Prohibition of Sexual Harassment in the Workplace

***END OF SECTION J***

Proposed Contract with Ocean Pro Industries Ltd to Human Care Agreement (HCA) No. CW130142

Plain English Breakdown

Proposed Contract for Meal Delivery Services

What This Bill Does

Who It Names or Affects

Terms To Know

Limits and Unknowns

Bill History

Official Summary Text

Current Bill Text