Read the full stored bill text
MURIELBOWSERMAYOR
March 11,2026
‘TheHonorablePhilMendelsonChairmanCounciloftheDistrictofColumbiaJohnA.WilsonBuilding1350PennsylvaniaAvenue,NW,Suite504Washington,DC 20004
DearChairmanMendelson:
Pursuanttosection451oftheDistrictofColumbiaHomeRuleAct(D.C.OfficialCode§ 1-204.51)andsection202oftheProcurementPracticesReformActof2010(D.C.OfficialCode§2-352.02),enclosedforconsiderationandapprovalbytheCounciloftheDistrictofColumbiaisproposeddefinitiveContractNo.CW129021withWitmerPublicSafetyGroup,Inc.,inthenot-to-exceedamountof$3,000,000.TheperiodofperformanceisfromSeptember25,2025,throughMay6,2026.
Undertheproposedcontract,WitmerPublicSafetyGroup,Inc.,willprovidespecializedtrafficsafetyequipment,personalprotectiveequipment(PPE),technicalrescuegear,andoperationalsupportproducts.ThefocusisonkittedPPEsolutions,wildlandgear,customhelmetaccessories,trainingaids,andincidentlightingsystemstoenhancetheeffectivefunctioningofFireandMedical ServicesDepartment personnelassignedacrossthe Districtof Columbia. This initiative
aimstomeetthelogisticaldemandsofmaintainingtheessentialresourcesnecessaryforcontinuous
servicedeliveryacrosstheDistrict.
My administrationisavailabletodiscussanyquestionsyoumayhaveregardingtheproposedcontract.Inordertofacilitatearesponsetoanyquestionsyoumayhave,pleasehaveyourstaffcontactMarcScott,ChiefOperatingOfficer,OfficeofContractingandProcurement,at(202)724-8759.
1 lookforwardtotheCouncil’sfavorableconsiderationofthis contract.
Sincerely,
MurfelBolser
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Letter Contract)
(A) Contract Number: CW129021
Proposed Contractor: Witmer Public Safety Group, Inc
Proposed Contractor’s Principals: Kevin L. Moul Vice President, Outside Sales, Abbottstown
Division,
Jeff Trego, Sales Operations Manager
Contract Amount: Not-To-Exceed (NTE) $3,000,000
Unit and Method of Compensation: Fixed Unit Prices
Term of Contract: September 25, 2025, through May 6, 2026
Type of Contract: Requirements Contract
Source Selection Method: Cooperative Agreement
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
Base Period Amount: NTE $3,000,000
(C) The date on which the letter contract or emergency contract was executed:
September 25, 2025
(D) The number of times the letter contract or emergency contract has been extended:
Two
2
(E) The value of the goods and services provided to date under the letter contract or emergency
contract, including under each extension of the letter contract or emergency contract:
NTE $1,000,000
(F) A description of any other contracts the proposed contractor is currently seeking or holds
with the District.:
None
(G) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
Witmer Public Safety Group, Inc will provide specialized traffic safety equipment, PPE, technical
rescue gear, and operational support products. The focus is on kitted PPE solutions, wildland gear,
custom helmet accessories, training aids, and incident lighting systems to enhance the effective
functioning of the Fire and Emergency Medical Services personnel assigned across the District of
Columbia.
(H) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
CW129021 is a task order against the Montgomery County Maryland Contract #1168970 for Hose
Equipment, Appliances and Tools.
(I) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
There were no protests.
(J) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
Witmer Public Safety Group, Inc is positioned to fulfill this need. As an emergency services
outfitter, Witmer has established direct relationships with manufacturers of PPE and tactical
equipment, including MSA, Globe, Fire-Dex, Bullard, Petzl, Crew Boss, and FoxFury. The
company provides tailored "Go Kit" assembly for departments, helmet personalization,
configurations for rescue gear, solutions for scene lighting, and compliant replacement parts.
(K) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
3
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
Not applicable.
(L) Performance standards and the expected outcome of the proposed contract:
It is the District’s intent and expectation that Witmer Public Safety Group, Inc will continue to
provide FEMS with specialized PPE, technical rescue gear and operational support products in
accordance with the terms of the definitized contract. The contractor’s performance will be
regularly and routinely monitored at the oversight of the designated FEMS’ contract administrator.
The expected outcome of the contract is to have the contractor provide the required
equipment/services in accordance with the terms of the contract.
(M) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
NTE $1,000,000 – September 25, 2025
(N) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer certified that funding is consistent with the financial plan
and budget.
(O) A certification that (1) the proposed contractor has been determined not to violate section
334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and
(2) A certification from the proposed contractor that it currently is not and will not be in
violation of section 334a of the Board of Ethics and Government Accountability
Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official
Code § 1-1163.34a:
Witmer Public Safety Group, Inc has certified, via the Bidder/Offeror Certification form, that it is
(1) not in violation of section 334a of the Board of Ethics and Government Accountability
Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-
1163.34a; and (2) currently is not and will not be in violation of section 334a of the Board of Ethics
and Government Accountability Establishment and Comprehensive Ethics Reform Amendment Act
of 2011, D.C. Official Code § 1-1163.34a.
(P) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The Office of the Attorney General has certified that the contract is legally sufficient. There are no
legal claims pending against the District.
4
(Q) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
Witmer Public Safety Group, Inc is compliant with the Citywide Clean Hands database, indicating
that the company has no outstanding liability with the District of Columbia.
(R) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
Witmer Public Safety Group, Inc has certified that it is current with its federal taxes.
(S) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:
Witmer Public Safety Group, Inc is not a certified local, small, or disadvantaged business enterprise
as defined in the Small, Local, and Disadvantaged Business Enterprise Development and Assistance
Act of 2005.
(T) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None.
(U) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
The contractor does not appear on the Federal or District Excluded Parties List. The contractor is
not currently debarred from providing services to any governmental entity.
(V) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
Determination and Findings for Use of a Cooperative Agreement
Determination and Findings for Contractor Responsibility
Determination and Findings for Price Reasonableness
(W) Where the contract, and any amendments or modifications, if executed, will be made
available online:
5
ocp.dc.gov
(X) Where the original solicitation, and any amendments or modifications, will be made available
online:
Not applicable
1101 4th Street, SW
Washington, DC 20024
Date of Notice: January 7, 2026 L0015350242Notice Number:
FEIN: **-***3776
Case ID: 18813845
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
WITMER PUBLIC SAFETY GROUP, INC.
104 INDEPENDENCE WAY
COATESVILLE PA 19320-1653
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
1100 4th Street, S.W. • SUITE 730E • WASHINGTON, D.C. 20024
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE ASSOCIATE CHIEF FINANCIAL OFFICER
PUBLIC SAFETY & JUSTICE CLUSTER
MEMORANDUM
TO: Nancy Hapeman, Chief Procurement Officer
Office of Contracting and Procurement
FROM: David Garner, Associate Chief Financial Officer
Public Safety and Justice Cluster
DATE: February 26, 2026
SUBJECT: Certification of Funding Availability for Witmer Public Safety, Letter Contract
CW129021
The Office of the Chief Financial Officer (OCFO) certifies available funding in the Fire and
Emergency Medical Services Department’s operating budget in the amount of $3,000,000 to
exercise the Base Year of the Proposed Letter Contract CW129021, spanning September 25,
2025, through May 6 2026. The proposed contract is for specialized traffic safety equipment,
personal protective equipment (PPE), technical rescue gear, and operational support products. In
FY25 PO729983 was issued and spent a total of $650,316.16. Funding is available in the
approved Fiscal Year 2026 budget in the amount of $2,349,683.84 of which $349,000.00 has
been obligated under PO735814.
Future orders above the funds available are contingent upon the identification of additional
funding.
If you have any questions concerning this certification, please contact Jason Bumiller, Agency
Fiscal Office, at (202) 552-9179.
R025 YTD Budgetary Control Analysis Report - DC Authority Reporting
Run date/Time: 02-26-2026 04:05:20
Control Budget DC Authority Reporting
Fiscal Year 2026
Period ALL
Agency FB0
Fund ALL
Account ALL
Program ALL
Cost Center ALL
Project ALL
Award ALL
Agency Agency Description
Appropriated
Fund
Appropriated Fund
Description Fund Account Account Description Program Program Description
Cost
Center Project Award Initial Budget
Adjustment
Budget Total Budget Commitment Obligation Expenditure Available Budget
FB0 FIRE AND EMERGEN C4020 FEDERAL GRANT FUND - F 4020999 7111008 CLOTHING & UNIFO R 100105 EQUIPMENT AND SUPPLIES M 80111 200339 2000193 $2,326,561.00 $0.00 $2,326,561.00 $0.00 $1,311,185.12 $1,015,375.88 $0.00
FB0 FIRE AND EMERGEN C4020 FEDERAL GRANT FUND - F 4020999 7131005 MAINTENANCE & RE P 100039 AGENCY FLEET REPAIRS 80108 200339 2000193 $3,322,541.00 $574,684.00 $3,897,225.00 $1,301,200.00 $1,822,007.45 $715,992.55 $58,025.0 0
FB0 FIRE AND EMERGEN C4020 FEDERAL GRANT FUND - F 4020999 7111008 CLOTHING & UNIFO R 100133 ORGANIZATIONAL RISK RED 80114 200339 2000193 $3,970,582.32 $0.00 $3,970,582.32 $0.00 $1,801,624.12 $117,957.88 $2,051,000.32
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
Commercial Division
REVISED MEMORANDUM
TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs
FROM: Robert Schildkraut
Section Chief
Government Contracts Section
DATE: March 6, 2026
SUBJECT: Approval of Contract for Specialized PPE, Technical Rescue Gear, and
Operational Support Products
Contract Number: CW129021
Contractor: Witmer Public Safety Group, Inc.
Contract Amount: NTE $3,000,000.00
This is to Certify that this Office has reviewed the above- referenced Contract and that we have
found it to be legally sufficient.
If you have any questions in this regard, please do not hesitate to call me at (202) 724-4018.
______________________________
Robert Schildkraut
1
GOVERNMENT OF THE DISTRICT OF COLUMBIAOffice of Contracting and ProcurementSeptember 24, 2025 Mr. Kevin L. Moul Witmer Public Safety Group, Inc. 104 Independence WayCoatesville, PA 19320 Subject:Letter Contract No: CW129021 Caption:FEMS Specialized PPE, Technical Rescue Gear, and Operational Support Products Dear Mr. Moul, 1. This is a letter contract between the District of Columbia (“District”) Witmer Public Safety Group, Inc. (“Contractor”), wherein the Contractor agrees to perform the services set forth in Attachment A. 2. This is a Requirements Contract to procure specialized traffic safety equipment, personal protective equipment (PPE), technical rescue gear, and operational support products from Witmer Public Safety Group, as set forth in Attachment A and Attachment B. This contract will serve to fill operational gaps and specialized logistical needs, with an emphasis on kitted PPE solutions, wildland gear, custom helmet accessories, training aids, and incident lighting systems across the Fire and Emergency Medical Services Department facilities within the District of Columbia. 3. The District intends to definitize this letter contract within 90 days of the date of the award of this letter contract at which time this letter contract shall merge with the definitized contract. Before the expiration of the 90 days, the contracting officer may authorize an additional period in accordance with section 2425.9 of the Procurement Regulations, 27 DCMR 2425.9, 35 DCR 1568 (February 26, 1988). If the District does not definitize this letter contract within 90 days of the date of the award of this letter contract or any extensions thereof, this letter contract shall expire. In the event of the expiration of this letter contract, the District shall pay the contractor for the services performed under this letter contract in an amount not-to-exceed $900,000 from September 25, 2025, through December 24, 2025. In no event shall the amount paid under this letter contract, or any extensions thereof, exceed 50% of the total definitized contract amount.
2
4. The duration of the definitized contract shall be one year from the date of award of the letter contract. The District shall pay the Contractor for the services performed during the duration of the definitized contract, not-to-exceed $3,000,000. 5. The Contractor shall perform under this letter contract pursuant to the terms of the following documents that are hereby incorporated by reference and made a part of this contract, which in the event of a conflict shall be resolved by giving precedence in the order of priority listed below: (a) Letter Contract CW129021 (b) The Scope of Work – Attachment A. (c) The Pricing Schedule – Attachment B. (d) Government of the District of Columbia Standard Contract Provisions for Use with Supplies and Services Contracts (July 2010), available at www.ocp.dc.gov (click on “Solicitation Attachments”). (e) Montgomery County, Maryland Hose, Equipment, Appliances and Tools (HEAT) contract #1168970. PAGE INTENTIONALLY LEFT BLANK
3
This letter contract shall be subject to the following:a) Appropriation of funds.b) The approval by the Council of the District of Columbia, in accordance with D.C. Official Code, § 2-352.02, if this letter contract is of a value in excess of one million dollars. However, if this letter contract is not in excess of one million dollars, but the value of the subsequent definitized contract, (which includes the value of this letter contract) is in excess of one million dollars, the definitized contract must be approved by the Council in accordance with D.C. Official Code, § 2-352.02. If the Council disapproves the subsequent definitized contract, all performance under the letter contract shall terminate and the liability of the District shall be limited to the amount set forth in provision number 3, above, of the letter contract. Signatures: Witmer Public Safety Group, Inc. By:___________________________ Date:________________Kevin L. MoulVice President, Outside Sales, Abbottstown DivisionWitmer Public Safety Group, Inc. District of ColumbiaBy:_________________________ Date: _________________ Lorena Marko Contracting Officer Public Safety & Justice Cluster
4
ATTACHMENT A - STATEMENT OF WORK
5
C.1 SCOPE The District of Columbia Fire and Emergency Medical Services (FEMS) Logistics to procure specialized traffic safety equipment, personal protective equipment (PPE), technical rescue gear, and operational support products. The focus is on kitted PPE solutions, wildland gear, custom helmet accessories, training aids, and incident lighting systems to enhance the effective functioning of FEMS personnel assigned across the District of Columbia. This initiative aims to meet the logistical demands of maintaining the essential resources necessary for continuous service delivery across the District. C.2 APPLICABLE DOCUMENTS Not applicable. C.3 DEFINITIONS C.3.1 Traffic Safety Equipment: a range of physical devices and technologies, such as cones, signs, barriers, signals, and attenuators, used to manage and guide traffic, protect workers and the public, prevent accidents, and communicate road conditions C.3.2 Personal Protective Equipment (PPE): Any gear worn to minimize exposure to hazards like chemical, biological, or physical dangers in workplaces or other settings. C.4 BACKGROUND The District of Columbia Fire and Medical Services Department’s mission is to preservelife and promote health and safety through excellent pre-hospital treatment and transportation, fire prevention, fire suppression and rescue activities and homeland security awareness. To enable seamless service delivery under dynamic and often unpredictable operational conditions, FEMS depends on a resilient logistics infrastructure that ensures the timely availability of mission-critical traffic safety equipment, personal protective equipment (PPE), technical rescue gear, and operational support products. The Logistics Division is responsible for carrying out this mandate, supporting frontline personnel with essential goods to maintain operational readiness, and safe working environments across all departmental locations. FEMS operates one of the busiest and most complex emergency response systems in thenation, with over 240,000 calls for service annually. As a dual role agency providing both fire suppression and pre-hospital emergency medical care, FEMS requires highly specialized, scalable, and immediately accessible equipment solutions to support an urban fire-rescue mission that spans high-rise environments, mass transit systems, waterways, civil unrest, and national security events. The Department provides these services via the operational readiness and emergency response protocols of more than forty-three (43) facilities located throughout the District of Columbia. To sustain functionality, safety,
6
and continuity of service, these sites require reliable, uninterrupted access to a diverse range of essential supplies. Unlike traditional procurement models that focus solely on bulk purchasing of general equipment, FEMS requires tailored vendor support for field ready kitting, on demand replenishment, specialized gear for unique mission sets (e.g., wildland, technical rescue, marine operations), and product customization that aligns with agency-specific SOPs and deployment structures. In particular, recruit onboarding, reserve gear staging, and rapid replacement due to contamination or loss necessitate pre-assembled equipment packages that reduce logistical delays and maintain operational continuity. Witmer Public Safety Group is uniquely positioned to fulfill this need. As a dedicated emergency services outfitter, Witmer maintains direct manufacturer relationships with top tier PPE and tactical gear vendors such as MSA, Globe, Fire-Dex, Bullard, Petzl, Crew Boss, and FoxFury. The contractor offers department specific “Go Kit” assembly, helmet customization, rescue gear configurations, scene lighting solutions, and compliant replacement components. C.5 REQUIREMENTS The contractor shall provide the essential personnel, funding, logistics, and other resources to ensure the procurement and delivery of all the requested sanitation, janitorial, office, warehouse and household supplies and accessories to the D.C Fire and Emergency Medical Services Department (FEMS). C.5.1 Kick-off Meeting C.5.1.1 Within ten (10) days of contract award, the contractor shall attend a kickoff meeting with the designated Contract Administrator (CA) and other FEMS personnel to discuss the implementation phase. The contractor shall provide:a. An overview of the contractor’s organizational chart, roles and responsibilities within the context of this contract. b. An overview of the SOW requirements, timeline, deliverables, payment processes and other relevant factors. C.5.2 Contractor Responsibilities and Service Expectations C.5.2.1 The contractor shall provide the essential personnel, funding, logistics, and other resources to ensure the procurement and delivery of all the requested specialized traffic safety equipment, personal protective equipment (PPE), technical rescue gear, and operational support products, with the focus on kitted PPE solutions, wildland gear, custom helmet accessories, training aids, and incident lighting systems to enhance the effective functioning of FEMS personnel assigned across the District of Columbia.
7
C.5.2.2Consequently, the contractor shall possess the necessary technical capabilities and infrastructure to deliver all the products and services listed in the specified Mid-Atlantic Cooperative Agreement, specifically the Montgomery County Government in Maryland, known as the Hose, Equipment, Appliances, and Tools (HEAT) Contract #1168970, catalog of products to FEMS throughout the entire performance period, in compliance with the technical instructions given by the Contract Administrator or their appointed representative and when applicable with the National Fire Protection Association (NFPA) standards, including NFPA 1971, 1851, and 1500. C.5.3 Pricing and Contract Compliance C.5.3.1The contractor shall provide a pricing and discount structure that complies with the terms and conditions specified under the HEAT Contract #1168970 between Montgomery County Government in Maryland and Witmer Public Safety Group, Inc. C.5.3.2The contractor shall provide deviations or proposed updates to product pricing must be communicated in writing and approved by the District Office of Contracting and Procurement prior to order fulfillment. C.5.4.3The contractor shall not incorporate any additional freight, service, or handling charges outside of contract terms unless specifically preauthorized by FEMS. C.5.4 Order Processing and Fulfillment Procedures C.5.4.1 The contractor shall receive orders placed by authorized FEMS Logistics personnel via the contractor’s designated online ordering portal or direct account representative. C.5.4.2The contractor shall provide each order and must generate a corresponding confirmation email with tracking details and estimated delivery date. C.5.4.3The contractor shall provide itemized digital packing slips and invoices, with SKU numbers, item descriptions, quantities, and contract pricing per line item. C.5.6 Product Quality and Substitution ProtocolsC.5.6.1The Contractor shall provide new, commercial-grade, and free from manufacturing defects. Substitutions must be pre-approved and supported by Safety Data Sheets and/or technical specifications upon request. C.5.6.2 FEMS reserves the right to reject any substituted or defective items and require immediate corrective delivery. C.5.6.3 The District reserves the right to inspect all products and equipment
8
delivered to FEMS. Any items found to be incorrect or defective shall be rejected and the contractor shall have the correct item shipped toFEMS within 24 hoursfrom the receipt of a written notice of rejection via email. The notice of rejection shall be issued to the contractor withintwo business daysof rejection. All correction or replacement costs shall be borne by the contractor. C.5.7 Returns, Exchanges, and Credits C.5.7.1The contractor shall maintain a no-penalty return policy for incorrectly shipped items, overages, or damaged goods. C.5.7.2 The contractor shall pick up returned items within five (5) business days of notification, and full credit must be issued within ten (10) business days. C.5.8 Reporting and Usage Data C.5.8.1The contractor shall provide monthly and quarterly purchasing reports organized by category, quantity, and location. C.5.8.2The contractor shall provide reports that must include invoice numbers, order dates, item descriptions, and total expenditure. C.5.8.3 The contractor shall provide forecasting and usage of trend data to inform future procurement planning upon request of the Contract Administrator. C.5.9 Account Management and Communication C.5.9.1 The contractor shall assign a dedicated account manager to serve as the primary liaison for FEMS. C.5.9.2 The contractor shall conduct quarterly review meetings with the FEMS Logistics Division to evaluate performance, resolve issues, and align on future needs. C.5.9.3 The contractor shall provide timely updates on product innovations and safety enhancements, and emerging solutions relevant to FEMS operations. C.5.10 FEMS Specialized PPE, Technical Rescue Gear, and Operational Support Products C.5.10.1 FEMS intends to access and procure reliable specialized traffic safety equipment, personal protective equipment (PPE), technical rescue gear, and operational support products associated with FEMS’ Logistics Division mandate to enhance readiness, safety, and logistical agility across the department.
9
The following link provides description of equipment to be purchased through Witmer Public Safety Group:Firefighter Tools & Equipment Store: Boots, Gear, Helmets & More! (thefirestore.com) C.5.10.2 Consequently, the contractor shall possess the necessary technical capabilities and infrastructure to deliver all the products listed under HEAT Contract #1168970, throughout the entire performance period, in compliance with the technical instructions given by the Contract Administrator or their appointed representative. C.5.10.3 The contractor shall ensure that no items that are previously owned, damaged, refurbished, remanufactured, counterfeit, from the "gray market," or substitute third-
10
ATTACHMENT B – PRICING SCHEDULE
11
The pricing schedule outlined below for the Base Period and subsequent Options is structured to effectively respond to FEMS’s specialized traffic safety equipment, personal protective equipment, technical rescue gear, and operational support products by providing a procurement avenue to the complete catalog of products specified under the Montgomery County, Maryland HEAT contract #1168970. BASE PERIODContract LineItem No. (CLIN)Item Description Total Estimated Price 0001 FEMS Specialized PPE, Technical Rescue Gear, and Operational Support Products (Based on the catalog of products under the Montgomery County contract HEAT Contract #1168970) $3,000,000 Base Year Not-To-Exceed Total$3,000,000 OPTION PERIOD ONE Contract LineItem No. (CLIN) Item Description Total Estimated Price 1001 FEMS Specialized PPE, Technical Rescue Gear, and Operational Support Products (Based on the catalog of products under the Montgomery County contract HEAT Contract #1168970) $3,000,000 Option Period One Not-To-Exceed Total$3,000,000
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT1. Contract Number Page of PagesCW1290211 12. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation CaptionM0001See 16C N/AFEMS Specialized PPE, Technical Rescue Gear, and Operational Support Products6. Issued by: Code 7. Administered by (If other than line 6)Tiffany Starks, Contract SpecialistOffice of Contracting and Procurement441 4thStreet NW, Suite 330 SouthWashington, DC 20001Email: tiffany.starks@dc.govChief Derek Hopkins, Contract AdministratorOffice of the Deputy Mayor for Public Safety and Justice1350 Pennsylvania Avenue, Suite 533Washington, DC 20004Email: derek.hopkins@dc.gov8. Name and Address of Contractor (No. street, city, county, state and zip code)Kevin L. MoulVP, Outside Sales Witmer Public Safety Group, Inc. 104 Independence WayCoatesville, PA 19320 Email: kmoul@thefirestore.com 9A. Amendment of Solicitation No.9B. Dated (See Item 11)X10A. Modification of Contract/Order No.CW129021Code Facility 10B. Dated (See Item 13)09/25/202511. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONSThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:(a) By completing Items 8 and 15, and returning __________ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.12. Accounting and Appropriation Data (If Required)13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications The changes set forth in Item 14 are made in the contract/order no. in item 10A.B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.C. This supplemental agreement is entered into pursuant to authority of:X D. Other (Specify type of modification and authority)27 DCMR, Chapter 36, Section 3601.2E. IMPORTANT: Contractor is not___is _X_ required to sign this document and return _1_ copies to the issuing office.14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)1. In accordance with section 2425.9 of the Procurement Regulations, 27 DCMR 2425.9, 35 DCR 1567 under section 3 of the letter contract, the District hereby extends the term of the letter contract by thirty (30) additional days for a total of one hundred and twenty (120) days, for a term of September 25, 2025, through January 24, 2026. 2. The total not-to-exceed is increased by $100,000 from $900,000 to $1,000,000.3. Page 2, section 4 of the letter contract, delete “The duration of the definitized contract shall be one year from the date of award of the letter contract.” and insert in lieu thereof “The duration of the definitized contract shall be from the date of award of the letter contract to May 6, 2026.”Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.15A. Name and Title of Signer (Type or print) 16A. Name of Contracting OfficerLorena Marko, Contracting Officer 15B. Name of Contractor(Signature of person authorized to sign)15C. Date Signed 16B. District of Columbia(Signature of Contracting Officer)16C. Date Signed
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT 1. Contract Number Page of Pages CW129021 1 1 2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No.5. Solicitation Caption M0002 See 16CFEMS Specialized PPE, Technical Rescue Gear, and Operational Support Products6. Issued by: Code 7. Administered by (If other than line 6) Tiffany Starks, Contract SpecialistOffice of Contracting and Procurement441 4th Street, NW Suite 330S South Washington, DC 20001 Email: tiffany.starks@dc.gov Derek Hopkins, Contract Administrator Fire and Emergency Medical Services899 North Capitol Street NE, Suite 3100 Washington, DC 20002 Email: derek.hopkins@dc.gov 8. Name and Address of Contractor (No. Street, city, county, state, and zip code) 9A. Amendment of Solicitation Kevin L. Moul VP, Outside Sales Witmer Public Safety Group, Inc. 104 Independence Way Coatesville, PA 19320 Email: kmoul@thefirestore.com 9B. Dated (See Item 11) X 10A. Modification of Contract Order No. CW129021 10B. Dated (See Item 13) 9/25/2025 Code Facility 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning __2___ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. 12. Accounting and Appropriation Data (If Required)13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14 A. This change order is issued pursuant to (Specify Authority): The changes set forth in Item 14 are made in the contract/order no. in item 10A. B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2. C. This supplemental agreement is entered into pursuant to authority of: x D. Other (Specify type of modification and authority)27 DCMR, Chapter 36, Section 3601.2 E. IMPORTANT: Contractor is not is required to sign this document and return _1_ copies to the issuing office. 14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.) 1.In accordance with section 2425.9 of the Procurement Regulations, 27 DCMR 2425.9, 35 DCR 1567 under section 3 of the letter contract, the District hereby extends the term of the letter contract by an additional thirty (30) days for a total of one hundred and fifty (150) days, for a term of September 25, 2025, through February 24, 2026. 2.The total not-to-exceed amount for the letter contract remains $1,000,000. 16A. Name of Contracting Officer Lorena Marko, Contracting Officer 15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed Contractor Name (Signature of Contractor) (Signature of Contracting Officer)
02/23/2026
GOVERNMENT OF THE DISTRICT OF COLUMBIA TASK ORDER/DELIVERY ORDER FOR SERVICESOFFEROR TO COMPLETE BLOCKS 18 & 291.REQUISITION NUMBER RK308494 PAGE(S) 1 of 142. TASK ORDER AGREEMENT NO. CW129021 3. Award/Effective Date See 30C below 4. Task Order CONTRACT NUMBER Montgomery County, Maryland HEAT contract #1168970 5. SOLICITATION NUMBER N/A 6. SOLICITATION ISSUE DATE N/A 7. FOR SOLICITATION INFORMATION CONTACT: Email: N/A A. NAME N/AB. TELEPHONE (No Collect Calls) N/A 8.OFFER DUE DATE: N/A9. ISSUED BY Tiffany Starks, Contract Specialist Office of Contracting & Procurement 441 4th Street, NW, Suite 330S Washington, DC 20001 Email: tiffany.starks@dc.gov 10. THIS ACQUISITION IS UNRESTRICTED SET ASIDE %FOR SMALL BUSINESS SMALL DISADV. BUS. D.C. Supply Schedule Cooperative Agreement SIC: SIZE STANDARD: 11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED N/A 12. PAYMENT DISCOUNT TERMS Net 30 days 13. RESERVED 14. METHOD OF SOLICITATION RFTOP IFB RFQ IFB RFP 2-STEP Cooperative Agreement 5. CONTRACTOR / OFFEROR Kevin L. Moul, VP, Outside Sales, Abbottstown Division Witmer Public Safety Group, Inc. 104 Independence Way Coatesville, PA 19320 Email: kmoul@thefirestore.com 16. PAYMENT WILL BE MADE BY Vendor Portal, https://vendorportal.dc.gov Fire and Emergency Medical Services Attn: Accounts Payable Division (PSJC) 899 North Capitol Street, N.E., Suite 600A Washington, DC 20002 Telephone: 202-727-4449 15A DUNS NO. 15B TAX ID NO. 17. DELIVER TODerek J. Hopkins, Deputy Fire Chief Logistics Division 3170 V Street N.E. Washington, D.C., 20018 Email: derek.hopkins@dc.gov 18. ADMINISTERED BY Derek J. Hopkins, Contract Administrator Deputy Fire Chief, Logistics Division Fire and Emergency Medical Services 3170 V Street N.E Washington, D.C., 20018 Email: derek.hopkins@dc.gov 18A. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18B. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 16 UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM 19IEM NO.20SCHEDULE OF SUPPLIES/SERVICES 21MAXIMUM QUANTITY22UNIT 23UNIT PRICE 24AMOUNT 0001 Specialized PPE, Technical Rescue Gear, and Operational Support Products (See SOW) Not-To-Exceed (NTE) $3,000,000 25. ACCOUNTING AND APPROPRIATION DATA PURCHASE ORDER NO. 26. TOTAL AWARD (FOR GOVT. USE ONLY) NTE $3,000,000 27. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE COPY TO THE ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL PAGES SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN. 28. THE FOLLOWING DOCUMENTS ARE INCORPORATED BY REFERENCE INTO THIS TASK ORDER IN THE FOLLOWING PRIORITY: (1) CONTRACTOR’S PRICE PROPOSAL. 29A. SIGNATURE OF OFFEROR /CONTRACTOR 30A. DISTRICT OF COLUMBIA (SIGNATURE OF CONTRACTING OFFICER) 29B. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 29C. DATE S IGNED 30B. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) Lorena Marko, Contracting Officer 30C DATE SIGNED
2
1. SERVICES REQUIRED The District of Columbia Fire and Emergency Medical Services (FEMS) Logistics on kitted PPE solutions, wildland gear, custom helmet accessories, training aids, and incident lighting systems to enhance the effective functioning of FEMS personnel assigned across the District of Columbia. This initiative aims to meet the logistical demands of maintaining the essential resources necessary for continuous service delivery 2. CONTRACT TYPE 2.1 DCMR Chapter 24. 2.2 REQUIREMENTS CONTRACT the contractor. The estimate shall not be construed as a representation that the estibe from the contractor by the District or to relieve the Contractor of its obligation to fill all such orders. a. Delivery or performance shall be made only as authorized in accordance with the Ordering Clause, 11destinations or performance at multiple locations. delivery before the earliest date that delivery may be specified under this contract, and if the Contractor shall not accept an order providing for the accelerated delivery, source. b. There is no limit on the number of orders that may be issued. The District may issue locations. c. Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and District's rights and obligations with respect to that order to the same extent as if the order were completed during the any deliveries under this contract after the end of the contract.
3
3. PRICE SCHEDULE structured to effectively respond to FEMS’s providing a procurement avenue to the complete catalog of products specified under the Montgomery County, Maryland HEAT contract #1168970. 3.1 BASE PERIOD Contract Line Item No. (CLIN) Item Description Total Estimated Price 0001 FEMS Specialized PPE, Technical Rescue Gear, and Operational Support Products (Based on the catalog of products under the Montgomery County contract HEAT Contract #1168970) $3,000,000 Base Year Not-To-Exceed Total $3,000,000 4. STATEMENT OF WORK 4.1 SCOPE: The District of Columbia Fire and Emergency Medical Services (FEMS) Logistics kitted PPE solutions, wildland gear, custom helmet accessories, training aids, and incident lighting systems to enhance the effective functioning of FEMS personnel assigned across the District of Columbia. This initiative aims to meet the logistical demands of maintaining 4.2 APPLICABLE DOCUMENTS Not applicable. 4.3 DEFINITIONS 4.3.1 Traffic Safety Equipment: a range of physical devices and technologies, such as cones, signs, barriers, signals, and attenuators, used to manage and guide traffic, protect workers and the public, prevent accidents, and communicate road conditions. 4.3.2 Personal Protective Equipment (PPE): Any gear worn to minimize exposure to hazards like chemical, biological, or physical dangers in workplaces or other settings. 4.4 BACKGROUND
4
The District of Columbia Fire and Medical Services Department’s mission is to preserve life and promote health and safety through excellent pre-hospital treatment and transportation, fire prevention, fire suppression and rescue activities and homeland security awareness. To enable seamless service delivery under dynamic and often unpredictable operational conditions, FEMS depends on a resilient logistics infrastructure that ensures the timely availability of mission-al Logistics Division is responsible for carrying out this mandate, supporting frontline personnel with essential goods to maintain operational readiness, and safe working environments across all departmental locations. FEMS operates one of the busiest and most complex emergency response systems in the nation, with over 240,000 calls for service annually. As a dual role agency providing both fire suppression and pre-spfire-rescue mission that spans high-rise environments, mass transit systems, waterways, civil unrest, and national security events. The Department provides these services via the operational readiness and emergency response protocols of more than forty-three (43) facilities located throughout the District of Columbia. To sustain functionality, safety, access to a diverse range of essential supplies. Unlike traditional procurement models that focus solely on bulk purchasing of general cue, marine operations), and product customization that aligns with agency-specific SOPs and deployment structures. In particular, recruit onboarding, reserve gear staging, and rapid replacement due to contamination or loss necessitate pre-ent packages that reduce logistical delays and maintain operational continuity. emergency services outfitter, Witmer maintains direct manufacturer relationships with top tier PPE and tactical gear vendors such as MSA, Globe, Fire-Dex, Bullard, Petzl, Crew Boss, and FoxFury. The contractor offers department specific “Go Kit” assembly, helmet customization, rescue gear configurations, scene lighting solutions, and compliant replacement components. 4.5 REQUIREMENTS The contractor shall provide the essential personnel, funding, logistics, and other janitorial, office, warehouse and household supplies and accessories to the D.C Fire and Emergency Medical Services Department (FEMS). 4.5.1 Kick-off Meeting 4.5.1.1 Within ten (10) days of contract award, the contractor shall attend a kickoff meeting with the designated Contract Administrator (CA) and other FEMS
5
personnel to discuss the implementation phase. The contractor shall provide: a. An overview of the contractor’s organizational chart, roles and responsibilities within the context of this contract. b. processes and other relevant factors. 4.5.2 Contractor Responsibilities and Service Expectations 4.5.2.1 The contractor shall provide the essential personnel, funding, logistics, and other gear, and operational support products, with the focus on kitted PPE solutions, wildland gear, custom helmet accessories, training aids, and incident lighting systems to enhance the effective functioning of FEMS personnel assigned across the District of Columbia. 4.5.2.2 infrastructure to deliver all the products and services listed in the specified Mid-Atlantic Cooperative Agreement, specifically the Montgomery County Government in Maryl(HEAT) Contract #1168970, catalog of products to FEMS throughout the entire performance period, in compliance with the technical instructions given by the Contract Administrator or their appointed representative and when applicable with the National Fire Protection Association (NFPA) standards, including NFPA 1971, 1851, and 1500. 4.5.3 Pricing and Contract Compliance 4.5.3.1 The contractor shall provide a pricing and discount structure that complies with the terms and conditions specified under the HEAT Contract #1168970 between Montgomery County Government in Maryland and Witmer Public Safety Group, Inc. 4.5.3.2 The contractor shall provide deviations or proposed updates to product pricing must be communicated in writing and approved by the District Office of Contracting and Procurement prior to order fulfillment. 4.5.4.3 The contractor shall not incorporate any additional freight, service, or handling charges outside of contract terms unless specifically preauthorized by FEMS. 4.5.4 Order Processing and Fulfillment Procedures 4.5.4.1 The contractor shall receive orders placed by authorized FEMS Logistics personnel via the contractor’s designated online ordering portal or direct account representative. 4.5.4.2 The contractor shall provide each order and must generate a corresponding confirmation email with tracking details and estimated delivery date.
6
4.5.4.3The contractor shall provide itemized digital packing slips and invoices, with 4.5.6 Product Quality and Substitution Protocols 4.5.6.1The Contractor shall provide new, commercial-grade, and free from manufacturing defects. Substitutions must be pre-approved and supported by 4.5.6.2 immediate corrective delivery. 4.5.6.3 The District reserves the right to inspect delivered to FEMS. Any items found to be incorrect or defective shall be rejected and the contractor shall have the correct item shipped to FEMS within 24 hours from the receipt of a written notice of rejection via email. The notice of rejection shall be issued to the contractor withintwo business days of rejection. All correction or replacement costs shall be borne by the contractor. 4.5.7 Returns, Exchanges, and Credits 4.5.7.1 The contractor shall maintain a no-penalty return policy for incorrectly shipped items, overages, or damaged goods. 4.5.7.2 The contractor shall pick up returned items within five (5) business days of notification, and full credit must be issued within ten (10) business days. 4.5.8 Reporting and Usage Data 4.5.8.1 4.5.8.2The contractor shall provide reports that must include invoice numbers, order dates, item descriptions, and total expenditure. 4.5.8.3The contractor shall provide forecasting and usage of trend data to inform future 4.5.9 Account Management and Communication 4.5.9.1The contractor shall assign a dedicated account manager to serve as the primary liaison for FEMS. 4.5.9.2 Logistics Division to evaluate performance, resolve issues, and align on future needs.
7
4.5.9.3 The contractor shall provide timely updates on product innovations and safety enhancements, and emerging solutions relevant to FEMS operations. 4.5.10 FEMS Specialized PPE, Technical Rescue Gear, and Operational Support Products 4.5.10.1FEMS intends to access and procure reliable specialized traffic safety operational support products associated with FEMS’ Logistics Division mandate to enhance readiness, safety, and logistical agility across the department. 4.5.10.2 and infrastructure to deliver all the products listed under HEAT Contract #1168970, throughout the entire performance period, in compliance with the technical instructions given by the Contract Administrator or their appointed 4.5.10.3 The contractor shall ensure that no items that are previously owned, damaged, refurbished, remanufactured, counterfeit, from the "gray market," or substitute third- 5. TERM OF TASK ORDER The term of the task order includes the letter contract awarded on September 25, 2025, which will merge into this definitive task order upon the contracting officer’s signing. The term of the definitive task order shall be from the date of award of the letter contract to May 6, 2026. 6. OPTION TO EXTEND THE TERM OF THE TASK ORDER RESERVED 7. DELIVERABLES identified in section 4, Statement of Work in accordance with the following: 8. CONTRACTING OFFICER (CO) Deliverable QuantityFormat/Method of Delivery Due Date FEMS Specialized PPE, Technical Rescue Gear, and Operational Support Products See Section 4 Physical Delivery TBD at Order Placement but not more than 3 weeks from orderplacement
8
Contracts may be entered into and signed on behalf of the District Government only by Contracting Officers. The name, address, and telephone number of the Contracting Officer for this task order is: Lorena Marko Contracting Officer Public Safety and Justice Cluster Office of Contracting and Procurement 441 4thStreet NW, Suite 330SWashington, D.C 20009Email: lorena.marko@dc.gov 9. AUTHORIZED CHANGES BY THE CONTRACTING OFFICER9.1 this task order. 9.2 The Contractor shall CO.9.3 other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any cost increase incurred as a result thereof. 10. CONTRACT ADMINISTRATOR (CA) 10.1The CA is responsible for general administration of the contract and advising the CO as to the Contractor’s compliance or noncompliance with the contract. The CA has the other responsibilities and authorities as may be specified in the contract. These include: 10.1.1 Keeping the CO fully informed of any technical or contractual difficulties encountered during the performance period and advising the CO of any potential problem areas under the contract, 10.1.2 Coordinating site entry for Contractor personnel, if applicable, 10.1.3Reviewing invoices for completed work and recommending approval by the CO if the Contractor’s costs are consistent with the negotiated amounts and progress is satisfactory and commensurate with the rate of expenditure, 10.1.4Reviewing and approving invoices for deliverables to ensure receipt of goods and services. This includes the timely processing of invoices and vouchers in accordance with the District’s payment provisions; and
9
10.1.5Maintaining a file that includes all contract correspondence, modifications, 10.2 The address and telephone number of the CA is: Derek Hopkins Deputy Fire Chief Logistics DivisionFire and Emergency Medical Services 3180 V . Street, N.EWashington, D.C 20018 Phone: 202-345-7155 Email: derek.hopkins@dc.gov 10.3 The CA shall NOT have the authority to: 1. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall make contractual agreements, commitments or modifications; 2. Grant deviations from or waive any of the terms and conditions of the contract;3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of the contract, 4. Authorize the expenditure of funds by the Contractor;5. Change the period of performance; or 6. Authorize the use of District property, except as specified under the contract. 10.4 The Contractor will be fully responsible for any changes not authorized in advance, in writing, by the CO; may be denied compensation or other relief for any additional work st to the District, to take all corrective action necessitated by reason of the unauthorized changes. 11. ORDERING CLAUSE 11.1 Any supplies and services to be furnished under this contract must be ordered by issuance of delivery orders or task orders by the CO. Such orders may be issued during the term of this contract. 11.2 All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of a conflict between a delivery order or task order and this contract, the contract shall control. 11.3 If mailed, a delivery order or task order is considered "issued" when the District deposits the order in the mail. Orders may be issued by facsimile or by electronic commerce methods. 12. INVOICE SUBMITTAL the DC Vendor Portal, https://vendorportal.dc.gov
10
The Contractor shall submit proper invoices on a monthly basis or as otherwise specified. Portal after selecting the applicable purchase order number which is listed on the Contractor’s profile. 13. INVOICE PAYMENT 13.1The District will make payments in accordance with the terms of the contract upon the submission of proper invoices or vouchers less any discounts, allowances or adjustments provided for in this task order. 13.2 The District will pay the Contractor on or before the 30thday after receiving a proper invoice from the Contractor. 14. PAYMENT 14.1The District will make payments to the Contractor, upon the submission of proper invoices, at the prices stipulated in this task order, for supplies delivered and accepted or services performed and accepted, any discounts, allowances or adjustments provided for in this task order agreement. 14.2 The District will pay the Contractor on or before the 30th day after receiving a proper invoice from the Contractor. Final payment is due to the Contractor within 30 days after completion of the contract and after receiving a proper invoice. 15. RESERVED 16. RESERVED 17. INSURANCE REQUIREMENTS A. GENERAL REQUIREMENTS. The Contractor shall procure and maintain, during the entire period of performance under this task order, the types of insurance specified by the underlying Cooperative Agreement and/or as detailed below. The Contractor shall have its insurance broker or insurance company submit a Certificate commencing performance under this task order. In no event shall any work be Insurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the CO. All insurance shall be written with financially responsible companies authorized to do business in the District of Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company rating of A-VIII or higher. The herein. The Contractor shall ensure that all policies provide that the CO shall be given thirty (30) days prior written notice in the event the stated limit in the declarations page of the policy is reduced via endorsement or the policy is canceled
11
prior to the expiration date shown on the certificate. The Contractor shall provide the CO with ten (10) days prior written notice in the event of non-payment of premium. 1. Commercial General Liability Insurance. The Contractor shall provide evidence satisfactory to the CO with respect to the services performed that it carries $1,000,000 per occurrence limits; $2,000,000 aggregate; Bodily Injury and Property Damage including, but not limited to: premises-operations; broad form property damage; Products and Completed Operations; Personal and Advertising Injury; contractual liability and independent contractors. The policy coverage shall include the District of Columbia as an additional insured, shall be primary and non-contributory with any other insurance maintained by the District of Columbia, and shall contain a waiver of subrogation. The Contractor shall maintain Completed Operations coverage for five (5) years following final acceptance of the work performed under this task order. 2. Automobile Liability Insurance. The Contractor shall provide automobile liability insurance to cover all owned, hired or non-owned motor vehicles used in conjunction with the performance of this task order. The policy shall provide a $1,000,000 per occurrence combined single limit for bodily injury and property damage. 3. Workers’ Compensation and Employer’s Liability Insurance. The Contractor shall provide Workers’ Compensation insurance in in limits of not less than $1,000,000 to protect the Contractor from any liability or damages for any injuries (including death and disability) to any and all of its employees, including any and all liability or damage which may arise by virtue of any statute or law in accordance with the statutory mandates of the District of Columbia or the jurisdiction in which the contract is performed. 4. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence satisfactory to the CO of commercial umbrella with minimum limits of $5,000,000 per occurrence and $5,000,000 in the annual aggregate. auto Coverage shall be primary to any insurance, self-insurance or reinsurance maintained by The Government of the District of Columbia and the “other and principles of vertical exhaustion. B. for five (5) years following final acceptance of the work performed under this task order. C. District of Columbia. HOWEVER, THE REQUIRED MINIMUM INSURANCE
12
REQUIREMENTS PROVIDED ABOVE WILL NOT IN ANY WAY LIMIT THE CONTRACTOR’S LIABILITY UNDER THIS TASK ORDER. D. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible for any loss or damage to their personal property, including but not limited to tools and uipment. A waiver of subrogation shall apply in favor of the District of Columbia. E. MEASURE OF PAYMENT. The District shall not make any separate measure or payment for the cost of insurance and bonds. The Contractor shall include all of the costs of insurance and bonds in the contract price. F. NOTIFICATION. The Contractor shall immediately provide the CO with written notice in the event that its insurance coverage has or will be substantially changed, canceled or not renewed, and provide an updated certificate of insurance to the CO. G. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible for any loss or damage to their personal property, including but not limited to tools and eDistrict of Columbia. H. MEASURE OF PAYMENT. The Government of the District of Columbia shall not make any separate measures or payment for the cost of insurance and bonds. The Contractor shall include all the costs of insurance and bonds in the contract price. I. NOTIFICATION. The Contractor shall ensure that all policies provide that the CO shall be given thirty (30) days prior written notice in the event of cancellation, nonrenewal, or material changes to the extent such cancellation or material changes resultshall provide the CO with ten (10) days’ prior written notice in the event of non-payment of premium. The Contractor will also provide the CO with an updated Certificate of Insurance should its insurance coverages renew during the contract. The Government of the District of Columbia may reasonably change the above insurance coverage Contractor must comply, at your expense, and deliver to the CO evidence of compliance before the change becomes effective. J. CERTIFICATES OF INSURANCE. The Contractor must send to CO, at least 10 days with evidence of renewal before the expiration date of each insurance policy. Contractor is responsible for providing us with 30 days’ advanced written notice if the certificate of insurance by the insurer has been canceled, reduced in coverage, or otherwise altered. Certificates of insurance must reference the corresponding contract number. Evidence of insurance shall be submitted to: The Government of the District of Columbia and mailed to the attention of:
13
Lorena Marko Contracting Officer Public Safety & Justice Cluster Office of Contracting and Procurement District of Columbia 441 4th St NW, Suite 313S Washington, DC 20001 Email: lorena.marko@dc.gov insurance policies. If the insurance initially obtained by the Contractor expires prior to completion of the contract, renewal certificates of insurance and additional insured and other endorsements shall be furnished to the CO prior to the date of expiration of all such after completion, an additional certificate of insurance evidencing such coverage shall be submitted to the CO on an annual basis as the coverage is renewed (or replaced). K. DISCLOSURE OF INFORMATION. The Contractor agrees that The Government of the District of Columbia may disclose the name and contact information of its insurers to any third party which presents a claim against The Government of the District of Columbia for any damages or claims resulting from or arising out of work performed by the Contractor, its agents, employees, servants or subcontractors in the performance of this contract.connection with this contract shall be written by insurance companies with an A.M. Best Insurance Guide rating of at least A- rating agency) and licensed in the District of Columbia. M. WARRANTIES. When applicable, the Contractor should be named as an additional insured on the applicable manufacturer’s/distributer’s Commercial General Liability policy using Insurance Services Office, Inc. (“ISO”) form CG 20 15 04 13 (or another occurrence-based form with coverage at least as broad). CO should collect, review for accuracy, and maintain all warranties for goods and services. 18. ORDER OF PRECEDENCE A conflict in language shall be resolved by giving precedence to the document in the highest documents are incorporated into the contract by reference and made a part of the contract in the following order of precedence: (1) An applicable Court Order, if any (2) This Task Order
14
(3) Standard Contract Provisions Government of the District of Columbia Standard Contract Provisions for Use with Supplies and Services Contracts (July 2010), available at www.ocp.dc.gov (click on “Solicitation Attachments”). (4) Contract attachments other than the Standard Contract Provisions (5) contract #1168970 (6) Witmer Public Safety Inc DC FEMS Quote - QUO288603