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MURIELBOWSERMAYOR
March11,2026
‘TheHonorablePhilMendelsonChairmanCounciloftheDistrictofColumbiaJohnA.WilsonBuilding1350PennsylvaniaAvenue,NW,Suite504Washington,DC 20004
DearChairmanMendelson:
Pursuanttosection451oftheDistrictofColumbiaHomeRuleAct(D.C.OfficialCode§ 1-
204.51)andsection202oftheProcurementPracticesReformActof2010(D.C.OfficialCode§2-352.02),enclosedforconsiderationandapprovalbytheCounciloftheDistrictofColumbiaisproposeddefinitizedContractNo.CW128527withAVIDSystems,LLCinthenot-to-exceedamountof$9,118,498.65.TheperiodofperformanceisfromOctoberI,2025,throughSeptember30,2026.
Undertheproposedcontract,AVIDSystems,LLCwillprovideclosedcircuitTVhardwareand
relatedtrailersystemsfortheDC MetropolitanPoliceDepartment.
My administrationisavailabletodiscussanyquestionsyoumayhaveregardingtheproposed
contract.Inordertofacilitatearesponsetoanyquestionsyoumayhave,pleasehaveyourstaffcontactMareScott,ChiefOperatingOfficer,OfficeofContractingandProcurement,at(202)724-
8759.
IlookforwardtotheCouncil’sfavorableconsiderationofthiscontract.
Sincerely,
MurjelBoyser
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Letter Contract)
(A) Contract Number: CW128527
Proposed Contractor: AVID Systems, LLC (AVID)
Proposed Contractor’s Principals: Esther Lazar, President & CEO
Contract Amount (Base Period): Not-to-Exceed (NTE) $9,118,498.65
Unit and Method of Compensation: Fixed Unit Prices
Term of Contract: October 1, 2025, through September 30, 2026
Type of Contract: Requirements Contract with Fixed Unit Prices
Source Selection Method: Invitation for Bid
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
Base Period Amount: NTE $9,118,498.65
Option Period 1 Amount: NTE $9,577,273.65
Price increases by $458,775, 5% in line with inflationary price increase expectations.
Option Period 2 Amount: NTE $10,059,184.65
Price increases by $481,910.95, 5% in line with inflationary price increase expectations.
Option Period 3 Amount: NTE $10,565,670.40
Price increases by $506,485.80, 5% in line with inflationary price increase expectations.
Option Period 4 Amount: NTE $11,097,275.35
Price increases by $531,605.00, 5% in line with inflationary price increase expectations.
2
(C) The date on which the letter contract or emergency contract was executed:
September 19, 2025
(D) The number of times the letter contract or emergency contract has been extended:
Three
(E) The value of the goods and services provided date under the letter contract or emergency
contract, including under each extension of the letter contract or emergency contract:
NTE $1,000,000
(F) A description of any other contracts the proposed contractor is currently seeking or holds
with the District:
• CW92744 FY21 AVID Systems - DC Supply Schedule (Citywide)
• CW95425 Temporary Staffing AVID Systems (Department of Health Care Finance)
• CW112585 Temporary Staffing AVID Systems (Department of Human Services)
• CW120801 Case Management System (Office of Human Rights)
• CW127692 FY26 – Identity and Account Management (Office of the Chief Technology Officer)
(G) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
AVID shall provide Mobile Pro Power Sentry CCTV surveillance camera systems, including long
CCTV systems, short CCTV systems, and CCTV trailer systems.
(H) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
The Office of Contracting and Procurement, on behalf of the Metropolitan Police
Department, released the invitation for bid Doc779376 for the provision of closed -circuit
television cameras and related services. This procurement took place in a competitive
marketplace with a mandated 35% set -aside. Of the 18 ven dors invited to participate, 13
were identified as Certified Business Enterprises, with 10 also qualifying as Certified Small
Business Enterprises.
The in vitation for bid, Doc 779376, was released on July 10, 2025 , and closed on August 1,
2025 . 18 contractors were invited to take part in the bidding process, with 13 providing
their submissions. It was determined that AVID was both a responsive and responsible
bidder, presenting a competitive offer.
(I) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
3
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
There is no bid protest.
(J) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
AVID specializes in delivering software solutions to meet the needs of commercial enterprises and
government agencies.
They have adequate financial resources and reserves to perform the services required under this
contract. This is evident from the contractor’s Dun and Bradstreet Business Report.
AVID demonstrates a commendable history of integrity and ethical business practices, as
shown by the findings from the Federal System for Award Management. The District
possesses no evidence suggesting that AVID is debarred, suspended, or engaged in any
conduct that would render the company ineligible for contract awards based on issues
related to integrity and business ethics.
(K) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
AVID, a certified small business, submitted a subcontracting plan that meets the minimum
requirements under section 2346 of the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, effective October 20, 2005 (D.C. Law 16-33; D.C.
Official Code § 2-218.01 et seq.), with AVID, the prime contractor, performing 100% of the
contracting effort.
(L) Performance standards and the expected outcome of the proposed contract:
AVID shall perform services in accordance with the legal requirements imposed by federal and
District of Columbia law, District licensing or professional boards, court orders, and Metropolitan
Police Department directives.
(M) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
NTE $1,000,000 - September 19, 2025
4
(N) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer certified that funding is consistent with the financial plan
and budget.
(O) A certification that (1) the proposed contractor has been determined not to violate section
334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and
(2) A certification from the proposed contractor that it currently is not and will not be in
violation of section 334a of the Board of Ethics and Government Accountability
Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official
Code § 1-1163.34a:
AVID has certified, via the Bidder/Offeror Certification form, that it is (1) not in violation of
section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and (2)
currently is not and will not be in violation of section 334a of the Board of Ethics and Government
Accountability Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C.
Official Code § 1-1163.34a.
(P) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The Office of the Attorney General found the contract legally sufficient. The contractor does not
have pending claims against the District.
(Q) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database indicates that AVID is compliant with its District taxes.
(R) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
Avid has certified that it is current with federal taxes.
(S) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:
5
Avid is a certified local business enterprise and a certified disadvantaged business enterprise.
(T) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None.
(U) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
AVID is not currently debarred.
(V) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
Determination and Findings for Contractor Responsibility
Determination and Findings for Price Reasonableness
Determination and Findings for De Minimis Violation of Contracting Rules
(W) Where the contract, and any amendments or modifications, if executed, will be made
available online:
www.ocp.dc.gov
(X) Where the original solicitation, and any amendments or modifications, will be made available
online:
www.ocp.dc.gov
1101 4th Street, SW
Washington, DC 20024
Date of Notice: January 15, 2026 L0015345735Notice Number:
FEIN: **-***0233
Case ID: 18821171
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
AVID SYSTEMS, LLC
1418 PENNSYLVANIA AVE SE STE 1
WASHINGTON DC 20003-3029
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE ASSOCIATE CHIEF FINANCIAL OFFICER
PUBLIC SAFETY & JUSTICE CLUSTER
MEMORANDUM
TO: Nancy Hapeman, Chief Procurement Officer
Chief Procurement Officer
Office of Contracts and Procurement
FROM: David Garner, Associate Chief Financial Officer
Office of the Chief Financial Officer
DATE: January 16, 2026
SUBJECT: Certification of Funding for MPD CCTV CCTV Surveillance Cameras
(CW128527)
The Office of the Chief Financial Officer certifies available funding in the Metropolitan Police Department’s
approved FY26 – FY31 capital budget for the contract and amount listed in the table below . Future orders
above the available funding are contingent upon the identification of additional funding.
If you have any questions, please feel free to contact Dan Proudfoot, Agency Fiscal Officer at (202) 940-5020.
1100 Fourth Street SW Suite 730E Washington, DC 20024
Contract Title Period of
Performance
Contract Period Contractor
Name
OCFO Certified
Amount
CW128527 MPD – CCTV
Surveillance
Camera Network
Maintenance and
Support
10/1/2025 -
09/30/2026
Base Year Avid Systems
LLC
$9,118,498.65
Capital Data
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
Commercial Division
MEMORANDUM
TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs
FROM: Robert Schildkraut
Section Chief
Government Contracts Section
DATE: February 26, 2026
SUBJECT: Approval of Retroactive Contract Action for CCTV Surveillance Camera
Systems
Contract Number: CW128527
Contractor: Avid Systems, LLC
Proposed Option Amount: NTE $9,118,498.65
___________________________________________________________________________
This is to Certify that this Office has reviewed the above-referenced Contract and that we have
found it to be legally sufficient. If you have any questions in this regard, please do not hesitate to
call me at (202) 724-4018.
______________________________
Robert Schildkraut
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
September 19, 2025
Esther Lazar
Owner
Avid Systems, LLC
1418 Pennsylvania Avenue, SE
Washington, DC 20003
Subject: CCTV Camera Network Maintenance and Support Aggregate Group A
Aggregate Group A – Mobile Pro Power Sentry CCTV Surveillance camera systems
including long CCTV systems, short CCTV systems and CCTV trailer systems
Contract Number: CW128527
Dear Esther Lazar,
1. This is a letter contract between the District of Columbia (“District”) and Avid Systems,
LLC (“Contractor”), wherein the contractor agrees to perform the services set forth in
Attachment A.
2. This is a Requirements Contract for CCTV Camera Network Maintenance and Support as
set forth in the pricing schedule, Attachment B.
3. The District intends to definitize this letter contract within 61 days of the date of award of
this letter contract, at which time this letter contract shall merge with the definitized
contract. Before the expiration of the 61 days, the contracting officer may authorize an
additional period in accordance with Section 2425.9 of the Procurement Regulations, 27
DCMR 2425.9, 35 DCR 1568 (February 26, 1988). If the District does not definitize this
letter contract within 61 days of the date of the award of this letter contract or any
extensions thereof, this letter contract shall expire. In the event of expiration of this letter
contract, the District shall pay the contractor for the services performed under this letter
contract in an amount not to exceed $1,000,000 from October 1, 2025, through
November 30, 2025. In no event shall the amount paid under this letter contract, or any
extensions thereof, exceed 50% of the total definitized contract amount.
4. The duration of the definitized contract shall be from December 1, 2025 through
September 30, 2026. The District shall pay the contractor for the services performed
during the duration of the definitized contract a total amount of $8,118,498.65.
5. The contract shall perform under this letter contract pursuant to the terms of the following
documents that are hereby incorporated by reference and made a part of this contract,
which in the event of a conflict shall be resolved by giving precedence in the order of
priority listed below:
(a) Letter Contract CW128527
(b) The Scope of Work – Attachment A
(c) The Pricing Schedule – Attachment B
(d) Government of the District of Columbia Standard Contract Provisions for Use with
Supplies and Services Contracts (2010), available at www.ocp.dc.gov (click on
“Solicitation Attachments”)
PAGE INTENTIONALLY LEFT BLANK
This letter contract shall be subject to the following:
(a) Appropriation of funds.
(b) The approval by the Council of the District of Columbia, in accordance with
D.C. Officials Code §2-352.02, if this letter contract is not in excess of one
million dollars, but the value of the subsequent definitized contract, which
includes the value of this letter contract) is in excess of one million dollars,
the definitized contract must be approved by the Council in accordance with
D.C. Official Code, §2-352.02. If the Council disapproves the subsequent
definitized contract, all performance under the letter contract shall terminate
and the liability of the District shall be limited to the amount set forth in
provision number 3, above, of the letter contract.
Signatures:
Avid Systems, LLC
By: ______________________ Date: ___________________
Esther Lazar
Owner
District of Columbia
By______________________ Date: __________________
Deborah J. White
Contracting Officer
09/19/2025
09/19/2025
CCTV Equipment and Services - MPD (REVISED) pg 6
SECTION C: SPECIFICATIONS/WORK STATEMENT
AGGREGATE GROUP A
C.
A.1 BACKGROUND
T
he Metropolitan Police Department includes more than 3,300 sworn members and more than
600 civilian employees. MPD is committed to the proud ideals and traditions of the department
in its earlier years. While serving and protecting the community remains central to the MPD
mission, the department is also committed to building safe and healthy neighborhoods in
partnership with the community.
The Technical Services Bureau (TSB) has led MPD’s technology planning and strategy to
support goals to safeguard the District of Columbia and protect its residents and visitors. As the
leading law enforcement agency with technological crime-fighting advances, from highly
developed advances in evidence analysis to state-of-the-art information technology, TSB ensures
MPD has the tools and necessary resources to incorporate technology into modern-day policing
strategies.
C.
A.2 DEFINITIONS
No
t applicable
C.
A.3 APPLICABLE DOCUMENTS
Th
e following documents are applicable to this procurement and are hereby incorporated by this
reference:
Item No Document Type Title Date
1 CJIS Policy 5.8 Criminal Justice Information Services (CJIS)
Security Policy at
https://www.fbi.gov/services/cjis/cjis-
securitypolicy-resource-center
06/01/2019
2 Laws/Publications OCTO Information Security policy
https://octo.dc.gov/page/information-
securityprogram DC Law 5-168, Section 4, 32
DCR 721. DC Law 11-259, Section 305(a), 44
DCR 1423. DC Code Section 1-1135, b, (6). DC
Law 12-175. Act 12-239. GAO Executive Guide,
Information Security Management, May 1998.
NIST Special Publication 800-12.
Most recent
version
ATTACHMENT A
CCTV Equipment and Services - MPD (REVISED) pg 7
C.A.4 REQUIREMENTS
C.A.4.1 MobilePro Systems CCTV Camera Power Sentry 600
A. The contractor shall provide the following:
a. MobilePro Systems CCTV Camera Power Sentry 600 with 5G cellular +build
b. The hardware shall be new, unused, and not refurbished.
c. Detailed technical specifications for the hardware, including manufacturer information,
model numbers, and performance characteristics.
d. Documentation for the hardware, including user manuals, installation guides, and
troubleshooting guides.
B. The Power Sentry 600 with 5G cellular +build shall consist of the following:
Item No. QTY Model Number Description
1 1 PS-CS-LONG Power Sentry Control Section
2 1 PS-BS-1 Power Sentry Battery Section 1 Battery
3 1 PS-AGM-BATT-
35AH
AGM Battery Pack 35 AH AMP Hour
4 1 PS-SECURITY Snake Eye Security Screw Kit
5 1 FC-Q6300E-PTZ-
Q6355LE-A
FC 360° 5MP(4)/PTZ 2MP 1080p 31X IR -
AXIS Q6300-E/Q6355-LE with mt.
6 1 POE-12-90W-BT 12VDC Dual Channel HIPOE 90W -
ANTAIRA
7 1 COMP-MINI-i7 MINI PC WIN11-PRO, I5, 32GB RAM,
512GB
8 1 COMP-8TB SSD
DRIVE
8 TB SSD Drive With Configuration
9 1 GSC-5.12 Security Center Version 5.12
10 1 GSC-Base-P Genetec Security Center (GSC) Base
Professional Package Software
11 2 GSC-OM-P-IC Camera Connection
12 2 ADV-CAM-P-1Y Genetec Advantage for 1 Omnicast Pro
Camera - 1 yr
13 1 COM-PS-CP-R980 Cradlepoint Cellular Modem
W/Antenna/Install - R980 5G
14 1 SW-5-NET 5 Port Network Switch / Installation
15 1 PWRTAP5731-20-1 Power Tap: 20 FT Cord - Continuous On:
Voltage: 105-135V
CCTV Equipment and Services - MPD (REVISED) pg 8
C. The contractor shall provide the Power Senty 600 with 5G cellular prebuilt with all equipment
and accessories in accordance with the manufacturer’s requirements.
C.A.4.2 Commander 3400 Video Surveillance Trailer
A. The contractor shall provide the following:
a. New, unused, not refurbished hardware.
b. Detailed technical specifications for the hardware, including manufacturer. information,
model numbers, and performance characteristics.
c. Documentation for the hardware, including user manuals, installation guides, and
troubleshooting guides.
B. Each Commander 3400 Video Surveillance Trailer build shall consist of the following:
Item No. QTY Model Number Description
1 1 MPS-3400-BASE-36
COMMANDER 3400 BASE SYSTEM w/ 36 ft.
Stabilized MAST
2 1 GEN-4000-GAS MPS 3400 Gas Generator System 4000W
3 1 BATT-KIT-13-100 1200 AH AGM BATT PACK
4 1
FC-Q6300E-PTZ-
Q6355LE-A
FC 360° 5MP(4)/PTZ 1080P 31X IR - AXIS
Q6300-E/Q6355-LE W/MOUNT
5 1 POE-90W-24V 24VDC Dual Channel HI POE 90W - ANTAIRA
6 1 POE-35W-24V 24VDC HI POE 35W
7 1
TR-3400-MM-CAM
MOUNT TOP MAST 2-42" LED Flood Light Kit
8 1 GSC-5.12 Security Center Version 5.12
9
1
GSC-Base-P
Genetec Security Center (GSC) Base Professional
Package Software
10 2 GSC-OM-P-IC Camera Connection
11 2 ADV-CAM-P-1Y
Genetec Advantage for 1 Omnicast Pro Camera - 1
year
12 1 COMP-I5-LAPTOP
LAPTOP SERVER - I5 - 16GB - OS W/CONFIG
(NO HD)
13 1
COMP-8TB SSD
DRIVE 8 Tb Ssd Drive With Configuration
14 1 COM-TR-CP-R980
Cradlepoint Cellular Modem W/Antenna/Install -
R980 5g
15 1
TR-AUTOMATION
KIT AUTOMATION KIT AXIS D3110
16 1 SW-16-P-1GIG 16 Port Network Switch
17 1
TM-STROBE POD
KIT Top Mast Led Strobe Light Pod Kit (Red/Blue)
18 1
3400-BODY-
STROBE-KIT
6 BODY LED STROBE LIGHT KIT 3400
(RED/BLUE)
19 1
TM-LIGHT-BAR-
KIT-42-R20 TOP MAST 2-42" LED FLOOD LIGHT KIT
CCTV Equipment and Services - MPD (REVISED) pg 9
20 1 HD-WHEEL-JACK Heavy Duty Front Wheel Jack
21 1 3400-STORAGE Rollout Storage Container New
22 1 CAM-RACK-5 Internal Camera Storage Rack
23
1
SAFETY-RIBBON
3400
DOUBLE 15' SAFETY RIBBON KIT
W/STANDARDS - 3400
24 1 QUIET GEN-KIT 3400 Quiet Generator Kit - Gas Only
25 5
CSTM-GENETEC-
CONFIG Custom Configuration Time for Genetec
26 1 SOLAR-900W -3400 900W Solar System 3400 KIT
27 10 REFL-TAPE-R-W Red/White reflective tape for solar
C.A.4.3 DELIVERY
A. The contractor shall provide secure delivery of the hardware at MPD’s designated locations(s).
B. Delivery shall include:
a. Scheduling the delivery with MPD
b. Packing the hardware securely to prevent damage during transportation
c. Unpacking and installing the hardware according to the manufacturer’s specifications
d. Removing all packing materials and debris from the installation site
C.A.4.4 CONFIGURATION
A. The contractor shall configure the hardware to meet MPD’s specific requirements. This may
include:
a. Installing the necessary operating system and operational software applications
b. Configuring the network settings and security protocols.
c. Providing documentation for the configuration settings.
C.A.4.5 TRAINING DOCUMENTATION
A. The contractor shall provide the manufacturer’s documentation detailing instructions for use and
maintenance of the hardware to the contract administrator.
B. The documentation shall detail the following
a. Hardware overview and functionality
b. Basic troubleshooting procedures
c. Preventative maintenance tasks
C. The contractor shall provide documentation in a format that is clear, concise, and easy to
understand.
D. The contractor shall provide all documentation in English.
C.A.4.6 IMPLEMENTATION
The hardware equipment shall arrive pretested and in full working order.
CCTV Equipment and Services - MPD (REVISED) pg 10
C.A.4.7 HARDWARE ACCEPTANCE CRITERIA
A. Functionality:
• Hardware shall operate as intended, without errors or exceptions, under normal operating
conditions.
• Hardware shall be compatible with existing systems and infrastructure.
• Hardware shall meet or exceed all performance requirements specified in the technical
specifications.
B. Performance:
• Hardware shall meet or exceed the specified performance benchmarks for CCTV cameras.
• Hardware shall be able to handle the expected workload without degradation in performance.
C. Reliability:
• Hardware shall have a mean time between failures (MTBF) that meets or exceeds the
specified requirements.
• Hardware shall be able to recover from failures in a timely and efficient manner.
• Hardware shall be designed to minimize downtime and maximize uptime.
D. Security:
• Hardware shall comply with all applicable security standards and regulations.
• Hardware shall be configured to meet MPD's security requirements and best practices.
• Hardware shall be regularly updated with the latest security patches and firmware.
E. Compatibility:
• Hardware shall be compatible with all required software applications and systems.
• Hardware shall be compatible with the existing network infrastructure.
• Hardware shall be compatible with any future upgrades or expansions of the system.
F. Documentation:
• All required documentation, including user manuals, installation guides, and troubleshooting
guides, shall be provided.
• Documentation shall be accurate, complete, and easy to understand.
G. Compliance:
• Hardware shall comply with all applicable laws, regulations, and industry standards.
• Hardware shall be certified by appropriate regulatory bodies, if required.
H. Acceptance Testing:
• Acceptance testing shall be conducted in a controlled environment using representative
workloads.
CCTV Equipment and Services - MPD (REVISED) pg 11
• Acceptance testing shall verify that the hardware meets all of the specified acceptance
criteria.
• Acceptance testing shall be documented and approved by both MPD and the contractor.
C.A.4.8 WARRANTY
A. The contractor shall provide a warranty for all hardware and equipment for a period of twelve
months from the date of delivery. The contractor shall warrant that the hardware will:
• Function as described in the product documentation.
• Be free from defects in materials and workmanship.
• Meet all applicable industry standards and regulations.
B. Warranty Details:
• Warranty Structure: The Contractor shall provide a detailed description of the warranty
coverage, including any limitations or exclusions.
• RMA Process: The Contractor shall outline the process for requesting a Return Material
Authorization (RMA) in the event of a defective product.
• Warranty Contacts: The Contractor shall provide contact information for the warranty
department, including phone numbers, email addresses, and mailing addresses.
o If any defects or deficiencies are discovered within the warranty period, the
Contractor shall promptly repair or replace the affected components at no cost to
MPD.
C.A.4.9 DATA SECURITY AND PRIVACY
If the hardware system contains or retains MPD data, the Contractor shall:
A. Comply with applicable data security and privacy laws and regulations, including but not
limited to the District of Columbia Open Data Policy and the FBI's Criminal Justice Information
Services (CJIS) Security Policy.
B. Implement appropriate security measures to protect MPD data from unauthorized access,
disclosure, or modification. This may include encryption, access controls, and regular security
audits.
C. Ensure that the hardware is configured to meet MPD's security standards and is regularly
updated with the latest security patches and updates.
D. Provide regular reports on the security status of the hardware and any identified vulnerabilities.
CCTV Equipment and Services - MPD (REVISED) pg 12
C.A.4.10 DATA ACCESS AND SECURITY
A. The Contractor shall implement and maintain a comprehensive Information Security Program
(ISP) aligned with NIST cybersecurity requirements and adhering to the OCTO Access Control
Policy (https://octo.dc.gov/node/855492). The hardware solution must also meet the security
requirements outlined in the FBI's Criminal Justice Information Services (CJIS) Security Policy
(https://www.fbi.gov/file-repository/cjis-security-policy-v5_6_20170605-1.pdf/view).
B. The Contractor shall not continuously audit, inspect, or monitor individual agency content/MPD
Content.
C. The Contractor shall implement commercially reasonable measures to secure MPD Content
against accidental or unlawful loss, access, or disclosure. This includes logical and physical
access management, vulnerability management, configuration management, incident monitoring
and response, encryption of digital evidence MPD uploads, security education, risk management,
and data protection.
D. Audit log tracking for the video data shall be an automatic feature and readily available to MPD
for download.
E. MPD will notify the Contractor immediately if MPD believes an unauthorized party may be
accessing MPD's account or Content, or if account information is lost or stolen.
C.A.4.11 DATA PRIVACY
A. The Contractor shall comply with the District of Columbia Open Data Policy
(https://opendata.dc.gov/pages/data-policy) regarding the use, storage, and disclosure of MPD
data.
B. The Contractor shall not disclose MPD Content or any information about MPD except as
compelled by a court or administrative body or required by any law or regulation. The Contractor
will give MPD notice if any disclosure request is received.
C. Integration Requirements
The Contractor shall ensure that the Axis Camera hardware solution is fully compatible with and
integrates seamlessly with MPD's existing IT infrastructure. This includes:
• Genetec Security Center
C.A.4.11 DATA OWNERSHIP AND ACCESS
A. Ownership of Data: MPD shall retain ownership of all data generated or collected using the
hardware.
B. Data Access: The Contractor shall only have access to MPD data as necessary to perform its
obligations under this contract.
C. Data Transfer: If any MPD data needs to be transferred to the Contractor for processing or
analysis, the Contractor shall ensure that appropriate security measures are in place to protect the
data during transmission and storage.
CCTV Equipment and Services - MPD (REVISED) pg 13
C.A.4.12 SERVICE AND SUPPORT
The Contractor shall be required to provide comprehensive service and support for the hardware, for
Warranty Work only:
• Warranty Work: The Contractor shall address any defects or deficiencies in the hardware
within the warranty period.
C.A.4.13 SERVICE AND SUPPORT
A. Service Level Agreement (SLA)
No SLA requirements outside of Warranty support
B. Support Hours
The Contractor shall be available for telephone consultation between the hours of 9:00 AM – 5:00
PM Eastern Standard Time, Monday through Friday. Additional support hours may be available
upon request and subject to mutually agreed-upon terms.
C. Remote Support
The Contractor shall be available for telephone consultation between the hours of 9:00 AM – 5:00
PM Eastern Standard Time, Monday through Friday. Additional support hours may be available
upon request and subject to mutually agreed-upon terms.
D. Escalation Procedures
Not required.
E. Escalation Table
Not required.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
September 19, 2025
Esther Lazar
Owner
Avid Systems, LLC
1418 Pennsylvania Avenue, SE
Washington, DC 20003
Subject: CCTV Camera Network Maintenance and Support
Aggregate Group A – Mobile Pro Power Sentry CCTV Surveillance camera systems
including long CCTV systems, short CCTV systems and CCTV trailer systems
Contract Number: CW128527
Dear Esther Lazar,
1. This is a letter contract between the District of Columbia (“District”) and Avid Systems,
LLC (“Contractor”), wherein the contractor agrees to perform the services set forth in
Attachment A.
2. This is a Requirements Contract for CCTV Camera Network Maintenance and Support as
set forth in the pricing schedule, Attachment B.
3. The District intends to definitize this letter contract within 61 days of the date of award of
this letter contract, at which time this letter contract shall merge with the definitized
contract. Before the expiration of the 61 days, the contracting officer may authorize an
additional period in accordance with Section 2425.9 of the Procurement Regulations, 27
DCMR 2425.9, 35 DCR 1568 (February 26, 1988). If the District does not definitize this
letter contract within 61 days of the date of the award of this letter contract or any
extensions thereof, this letter contract shall expire. In the event of expiration of this letter
contract, the District shall pay the contractor for the services performed under this letter
contract in an amount not to exceed $1,000,000 from October 1, 2025, through
November 30, 2025. In no event shall the amount paid under this letter contract, or any
extensions thereof, exceed 50% of the total definitized contract amount.
Attachment B.4(A) Price Schedule - REVISED
Aggregate Group A
B.4.1 Aggregate Group A Base Year
Contract Line
Item Item Description Price Per Unit
Estimated
Quantity
Estimated
Amount
0001
Prebuilt LONG MobilePro Systems CCTV
Camera Units, Equipment and Accessories
(TBD in accordance with catalog) 18,817.48$ 450 8,467,866.00$
0002
Prebuild SHORT MobilePro Systems CCTV
Camera Units, Equipment, and Accessories
(TBD in accordance with catalog) 15,012.85$ 5 75,064.25$
0003
Commander 3400 Video Surveillance Trailer
System (TBD in accordance with catalog) 88,892.55$ 5 444,462.75$
0004
Shipping/Freight cost for MobilePro Systems
CCTV Camera Units 257.07$ 450 115,681.50$
0005
Shipping/Freight cost for Commander 3400
Video Surveillance Trailer Systems 3,084.83$ 5 15,424.15$
9,118,498.65$
B.4.2 Aggregate Group A Option Year One
Contract Line
Item Item Description Price Per Unit
Estimated
Quantity
Estimated
Amount
1001
Prebuilt LONG MobilePro Systems CCTV
Camera Units, Equipment and Accessories
(TBD in accordance with catalog) 19,758.35$ 450 8,891,257.50$
1002
Prebuild SHORT MobilePro Systems CCTV
Camera Units, Equipment, and Accessories
(TBD in accordance with catalog) 15,763.50$ 5 78,817.50$
1003
Commander 3400 Video Surveillance Trailer
System (TBD in accordance with catalog) 93,336.76$ 5 466,683.80$
B.4.1 Aggregate Group A Base Year Estimated Amount
Avid Systems LLC
1418 Pennsylvania Avenue SE STE1
Washington DC 20003
202-628-6765
TIN: 20-0800233
ATTACMENT B
Attachment B.4(A) Price Schedule - REVISED
Aggregate Group A
1004
Shipping/Freight cost for MobilePro Systems
CCTV Camera Units 275.58$ 450 124,011.00$
1005
Shipping/Freight cost for Commander 3400
Video Surveillance Trailer Systems 3,300.77$ 5 16,503.85$
9,577,273.65$
B.4.3 Aggregate Group A Option Year Two
Contract Line
Item Item Description Price Per Unit
Estimated
Quantity
Estimated
Amount
2001
Prebuilt LONG MobilePro Systems CCTV
Camera Units, Equipment and Accessories
(TBD in accordance with catalog)20,746.53$ 450 9,335,938.50$
2002
Prebuild SHORT MobilePro Systems CCTV
Camera Units, Equipment, and Accessories
(TBD in accordance with catalog) 16,552.19$ 5 82,760.95$
2003
Commander 3400 Video Surveillance Trailer
System (TBD in accordance with catalog) 98,004.11$ 5 490,020.55$
2004
Shipping/Freight cost for MobilePro Systems
CCTV Camera Units 295.12$ 450 132,804.00$
2005
Shipping/Freight cost for Commander 3400
Video Surveillance Trailer Systems 3,532.13$ 5 17,660.65$
$10,059,184.60
B
.4.4 Aggregate Group A Option Year Three
Contract Line
Item Item Description Price Per Unit
Estimated
Quantity
Estimated
Amount
B.4.2 Aggregate Group A Option Year One Estimated Amount
B.4.3 Aggregate Group A Option Year Two Estimated Amount
Attachment B.4(A) Price Schedule - REVISED
Aggregate Group A
3001
Prebuilt LONG MobilePro Systems CCTV
Camera Units, Equipment and Accessories
(TBD in accordance with catalog) 21,784.06$ 450 9,802,827.00$
3002
Prebuild SHORT MobilePro Systems CCTV
Camera Units, Equipment, and Accessories
(TBD in accordance with catalog) 17,379.95$ 5 86,899.75$
3004
Commander 3400 Video Surveillance Trailer
System (TBD in accordance with catalog) 102,904.88$ 5 514,524.40$
3004
Shipping/Freight cost for MobilePro Systems
CCTV Camera Units316.71$ 450 142,519.50$
3005
Shipping/Freight cost for Commander 3400
Video Surveillance Trailer Systems 3,779.95$ 5 18,899.75$
$10,565,670.40
B
.4.5 Aggregate Group A Option Year Four
Contract Line
Item Item Description Price Per Unit
Estimated
Quantity
Estimated
Amount
4001
Prebuilt LONG MobilePro Systems CCTV
Camera Units, Equipment and Accessories
(TBD in accordance with catalog) 22,873.01$ 450 $10,292,854.50
4002
Prebuild SHORT MobilePro Systems CCTV
Camera Units, Equipment, and Accessories
(TBD in accordance with catalog) 18,248.84$ 5 91,244.20$
4003
Commander 3400 Video Surveillance Trailer
System (TBD in accordance with catalog) 108,050.39$ 5 540,251.95$
4004
Shipping/Freight cost for MobilePro Systems
CCTV Camera Units339.33$ 450 152,698.50$
B.4.4 Aggregate Group A Option Year Three Estimated Amount
Attachment B.4(A) Price Schedule - REVISED
Aggregate Group A
4005
Shipping/Freight cost for Commander 3400
Video Surveillance Trailer Systems 4,045.24$ 5 20,226.20$
$11,097,275.40
Summary of Aggregate Group A Estimated
Amounts
Estimated
Amount
Base Year $9,118,498.65
Option Year One $9,577,273.65
Option Year Two $10,059,184.60
Option Year Three $10,565,670.40
Option Year Four $11,097,275.40
Total Five Year Estimate $50,417,902.70
B.4.5 Aggregate Group A Option Year Four Estimated Amount
MODIFICATION OF CONTRACT 1. Contract Number Page of Pages
CW128527 1 1
2. Modification Number 3. Effective Date 4. Requisition/Purchase Request
No.
5. Contract Caption
CTCCTV Equipment and
Services for MPD Aggregate
Group A
M0001 See Box 16C
6. Issued by: Code 7. Administered by (If other than line 6)
Deborah J. White, Contracting Officer
D.C. Office of Contracting and Procurement
441 4th Street, NW Suite 310 South
Washington, D.C. 20001
Email: deborahj.white@dc.gov
Eric Starks
Metropolitan Police Department
441 4th Street, NW, Suite 700 South
Washington, DC 20001
eric.starks@dc.gov
8. Name and Address of Contractor (No. street, city, county, state and zip code)
Esther Lazar
AVID Systems, LLC
1418 Pennsylvania Ave. SE
Washington, DC 20003
esther.lazar@avidsys.com
9A. Amendment of Solicitation No.
9B. Dated
X
10A.
CW128527
Code Facility
10B. Dated (See Item 13)
10/01/25
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
12. Accounting and Appropriation Data:
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN
ITEM 14
A. This change order is issued pursuant to (Specify Authority):
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
X B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type of modification and authority)
E. IMPORTANT: Contractor is _ x_ required to sign this document.
14. Description of Contract Modification:
This
administrative modification is to correct section #4 in the letter contract CW8527 AVID Systems, LLC.
Dele
te in its entirety
4. The dur
ation of the definitized contract shall be from December 1, 2025, through September 30, 2026.
The District shall pay the Contractor for the services performed during the duration of the definitized
contract, a total amount of $8,118,498.65.
Insert
4. The dur
ation of the definitized contract shall be from October 1, 2025, through September 30, 2026.
The District shall pay the Contractor for the services performed during the duration of the definitized
contract, a total amount of $9,118,498.65.
All other terms and conditions remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Deborah J. White
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date signed
10/25/2025
1/20/2206
Esther Lazar, CEO
MODIFICATION OF CONTRACT 1. Contract Number Page of Pages
CW128527 1 1
2. Modification Number 3. Effective Date 4. Requisition/Purchase Request
No.
5. Contract Caption
M0002 See Box 16C CCTV Equipment and
Services for MPD Aggregate
Group A
6. Issued by: Code 7. Administered by (If other than line 6)
Deborah J. White, Contracting Officer
D.C. Office of Contracting and Procurement
441 4th Street, NW Suite 310 South
Washington, D.C. 20001
Email: peter.kern@dc.gov
Eric Starks
Metropolitan Police Department
441 4th Street, NW, Suite 700 South
Washington, DC 20001
eric.starks@dc.gov
8. Name and Address of Contractor (No. street, city, county, state and zip code)
Esther Lazar
AVID Systems, LLC
1418 Pennsylvania Ave. SE
Washington, DC 20003
esther.lazar@avidsys.com
9A. Amendment of Solicitation No.
9B. Dated
X CW128527
Code
Facility
10B. Dated (See Item 13)
10/01/25
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
12. Accounting and Appropriation Data:
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN
ITEM 14
A. This change order is issued pursuant to (Specify Authority):
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of
C. This supplemental agreement is entered into pursuant to authority of:
x D. Other (Specify type of modification and authority) 27 DCMR 3601
E. IMPORTANT: Contractor is not required to sign this document.
14. Description of Contract Modification:
This modification is to extend the letter contract CW128527 AVID Systems, LLC as follows:
3. The District intends to definitize this letter contract within 61 120 days of the date of award of this letter
contract at which time this letter contract shall merge with the definitized contract. Before the
expiration of the 61 120 days, the contracting officer may authorize an additional period in accordance
with section 2425.9 of the Procurement Regulations, 27 DCMR 2425.9, 35 DCR 1568 (February 26,
1988). If the District does not definitize this letter contract within 61 120 days of the date of award of
this letter contract or any extensions thereof, this letter contract shall expire. In the event of expiration
of this letter contract, the District shall pay the contractor for the services performed under this letter
contract in an amount not-to-exceed $1,000,000 from October 1, 2025, through November 30, 2025
January 31, 2026. In no event shall the amount paid under this letter contract, or any extensions
thereof, exceed 50% of the total definitized contract amount.
All other terms and conditions remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Deborah J. White
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date signed
11/7/2025
Esther Lazar, CEO
11/7/2025
Contract Number: CW1128527 Document Number: MODC-26-0359
Page 1 of 1
MODIFICATION OF CONTRACT
1A. Contract Number: 1B. Contract Award Date:
CW1128527 Oct 01, 2025
2. Modification No: M03 3. Modification Effective Date : See CO's date of signature
4. Caption
CCTV Equipment and Services for MPD Aggregate Group A
5. Issued by:
Office of Contracting and Procurement
6. Administered by
Metropolitan Police Department
5.A Contract Specialist: Deborah White
7. Name and Address of the Contractor (street No., city, county, state and zip code)
AVID Systems, LLC
1418 Pennsylvania Ave. SE
Washington, DC 20003
Email Address: esther.lazar@advidsys.com Phone number: 202-628-6765
8. Contract Modification Authority and Requirements
X A. This change order is issued pursuant to: 27 DCMR 3601
B. The contract referenced in items 1A and 1B is modified to reflect administrative changes pursuant to the authority of 27 DCMR 3601.3
C. This supplemental agreement is entered into pursuant to authority of:
D. Other:
E. The contractor is required to sign this document and return ONE copy to the contracting officer via
The changes set forth in Item 9 are made to the contract referenced in items 1A and 1B. Except as provided herein, all terms and conditions of the
contract referenced in items 1A and 1B remain unchanged and in full force and effect.
9. Modification Details
This modification is to extend the letter contract CW128527 AVID Systems, LLC as follows:
3. The District intends to definitize this letter contract within 150 days of the date of award of this letter contract at which time this letter contract shall
merge with the definitized contract. Before the expiration of the 150 days, the contracting officer may authorize an additional period in accordance with
section 2425.9 of the Procurement Regulations, 27 DCMR 2425.9, 35 DCR 1568 (February 26, 1988). If the District does not definitize this letter contract
within 150 days of the date of award of this letter contract or any extensions thereof, this letter contract shall expire. In the event of expiration of this letter
contract, the District shall pay the contractor for the services performed under this letter contract in an amount not-to-exceed $1,000,000 from October 1,
2025, through February 28, 2026. In no event shall the amount paid under this letter contract, or any extensions thereof, exceed 50% of the total
definitized contract amount.
10A. Name and Title of Signer (Type or print) 11A. Name of Contracting Officer
Deborah White
10B. Contractor
(Signature of person authorized to sign)
10C. Date Signed 11B. District of Columbia
{{ Sig_es_:signer1:signature }}
(Signature of Contracting Officer)
11C. Date Signed
{{Dte_es_:signer1:date}}
Esther Lazar, President, CEO
01/14/2026
01/14/2026
MODIFICATION OF CONTRACT 1. Contract Number Page of Pages
CW128527 1 1
2. Modification Number 3. Effective Date 4. Requisition/Purchase Request
No.
5. Contract Caption
CTCCTV Equipment and
Services for MPD Aggregate
Group A
M04 See Box 16C
6. Issued by: Code 7. Administered by (If other than line 6)
Deborah J. White, Contracting Officer
D.C. Office of Contracting and Procurement
441 4th Street, NW Suite 310 South
Washington, D.C. 20001
Email: deborahj.white@dc.gov
Eric Starks
Metropolitan Police Department
441 4th Street, NW, Suite 700 South
Washington, DC 20001
eric.starks@dc.gov
8. Name and Address of Contractor (No. street, city, county, state and zip code)
Esther Lazar
AVID Systems, LLC
1418 Pennsylvania Ave. SE
Washington, DC 20003
esther.lazar@avidsys.com
9A. Amendment of Solicitation No.
9B. Dated
X
10A.
CW128527
Code
Facility
10B. Dated (See Item 13)
10/01/25
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
12. Accounting and Appropriation Data:
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN
ITEM 14
A. This change order is issued pursuant to (Specify Authority):
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
X B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type of modification and authority)
E. IMPORTANT: Contractor is _ x_ required to sign this document.
14. Description of Contract Modification:
This modification is to extend the letter contract CW128527 AVID Systems, LLC as follows:
3. The District intends to definitize this letter contract within 150 181 days of the date of award of this letter
contract at which time this letter contract shall merge with the definitized contract. Before the expiration of the
150 181 days, the contracting officer may authorize an additional period in accordance with section 2425.9 of
the Procurement Regulations, 27 DCMR 2425.9, 35 DCR 1568 (February 26, 1988). If the District does not
definitize this letter contract within 150 181 days of the date of award of this letter contract or any extensions
thereof, this letter contract shall expire. In the event of expiration of this letter contract, the District shall pay
the contractor for the services performed under this letter contract in an amount not-to-exceed $1,000,000 from
October 1, 2025, through March 31, 2026. In no event shall the amount paid under this letter contract, or any
extensions thereof, exceed 50% of the total definitized contract amount.
All other terms and conditions remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Deborah J. White
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date signed
02/10/2026
CCTV Equipment and Services - MPD Aggregate Group A CW128527
Page 1 of 50
AWARD/CONTRACT
1. Title
CCTV Equipment and Services - MPD
Aggregate Group A
Page of Pages
1 50
2. Contract Number 3. Effective Date 4. Requisition/Purchase Request/Project No.
CW128527 See 20C
5. Issued By: Code 6. Administered by:
Peter Kern, Contracting Specialist
Office of the Contracting and Procurement
441 4th Street, NW, Suite 330 South
Washington, DC 20001
peter.kern@dc.gov
Eric Starks
Metropolitan Police Department
441 4th Street, NW, Suite 700 South
Washington, DC 20001
eric.starks@dc.gov
7. Name and Address of Contractor (No. street, city, county, state and Zip Code)
Esther Lazar
AVID Systems, LLC
1418 Pennsylvania Ave. SE
Washington, DC 20003
esther.lazar@avidsys.com
8. Delivery
FOB Origin Other
9. Discount for prompt payment:
10. Submit invoices to the Address shown in Section 7.2
(2 copies unless otherwise specified)
Duns No. TIN
11. Ship to/Mark For Code 12. Payment will be made by Code
13. Remit Address:
Same as 7
14. Accounting and Appropriation Data
ENCUMBRANCE CODE:
15A. Item 15B. Supplies/Services 15C. Qty. 15D. Unit 15E. Unit Price 15F. Amount
Base Year CCTV Equipment and Services - MPD Aggregate Group A 12 Months One Job In Schedule B $9,118,498.65 NTE
Total Amount of Contract Shall Not Exceed $9,118,498.65 NTE
16. Table of Contents
(X) Section Description Page (X) Section Description Page
PART I – THE SCHEDULE PART II – CONTRACT CLAUSES
X A Award/Contract Form 1 X I Contract Clauses 33
X
B Price Schedule 2 PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER
ATTACHMENTS
X C Services-Specifications/Work Statement 8 X J List of Attachments 50
X D Packaging and Marking 16
X E Inspection and Acceptance 17 Representations, Certifications and Other
Statements of Offerors
X F Contract Term 18
X G Contract Administration data 20 Instructions, conditions & notices to Offerors
X H Special Contract Requirements 25 Evaluation factors for award
Contracting Officer will complete Item 17 or 18 as applicable
17. CONTRACTOR’S NEGOTIATED AGREEMENT
(Contractor is required to sign this document and return (2) copies to issuing office.)
Contractor agrees to furnish and deliver all items, perform all the services set forth or
otherwise identified above and on any continuation sheets, for the consideration stated
herein. The rights and obligations of the parties to this Agreement shall be subject to and
governed by the following documents: (a) this award/contract, (b) the solicitation, as
amended, and (c) such provisions, representations, certifications, and specifications, as are
attached or incorporated by reference herein. (Attachments are listed herein.)
18. AWARD (Contractor is not required to sign this document.) Your
offer on Solicitation Number including the additions or changes made by
which additions or changes are set forth in full above, is hereby accepted as to
the items listed in B.3 and on any continuation sheets. This award
consummates the contract which consists of the following documents: (a) this
award/contract, and (b) your offer. No further contractual document is
necessary.
19A. Name and Title of Signer (Type or print)
Esther Lazar, President & CEO
20A. Name of Contracting Officer
Deborah J. White
19B.
(Signature of person authorized to sign)
19C. Date Signed 20B. District of Columbia
(Signature of Contracting Officer)
20C. Date Signed
1/20/2026
CCTV Equipment and Services - MPD Aggregate Group A CW128527
Page 2 of 50
SECTION B: CONTRACT TYPE, SUPPLIES OR SERVICES AND PRICE/COST
B.1 The District of Columbia Office of Contracting and Procurement, on behalf of the Metropolitan
Police Department (MPD) (District) is seeking a contractor to provide closed-circuit television
cameras (CCTV) and related services in the Aggregate Group A.
B.1.1 Aggregate Group A shall include Mobile Pro Power Sentry CCTV surveillance camera systems
including long CCTV systems, short CCTV systems, and CCTV trailer systems.
B.1.2 RESERVED
B.1.3 RESERVED
B.2 RESERVED
B.3 RESERVED
INTENTIONALLY LEFT BLANK
CCTV Equipment and Services - MPD Aggregate Group A CW128527
Page 3 of 50
B.4 PRICE SCHEDULE
B.4.1 Aggregate Group A Base Year
CCTV Equipment and Services - MPD Aggregate Group A CW128527
Page 4 of 50
CCTV Equipment and Services - MPD Aggregate Group A CW128527
Page 5 of 50
B.4.6 – B.4.10 RESERVED
B.4.11 – B.4.15 RESERVED
B.4.16 REQUIREMENTS CONTRACT
The District will purchase its requirements of the articles or services included herein from the
Contractor. The estimated quantities stated herein reflect the best estimates available. The
estimate shall not be construed as a representation that the estimated quantity will be required or
ordered, or that conditions affecting requirements will be stable. The estimated quantities shall
not be construed to limit the quantities which may be ordered from the Contractor by the District
or to relieve the Contractor of its obligation to fill all such orders.
CCTV Equipment and Services - MPD Aggregate Group A CW128527
Page 6 of 50
a) Delivery or performance shall be made only as authorized in accordance with the
Ordering Clause, G.10. The District may issue orders requiring delivery to multiple
destinations or performance at multiple locations. If the District urgently requires
delivery before the earliest date that delivery may be specified under this contract, and if
the Contractor shall not accept an order providing for the accelerated delivery, the
District may acquire the urgently required goods or services from another source.
b) There is no limit on the number of orders that may be issued. The District may issue
orders requiring delivery to multiple destinations or performance at multiple locations.
c) Any order issued during the effective period of this contract and not completed within
that period shall be completed by the Contractor within the time specified in the order.
The contract shall govern the Contractor's and District's rights and obligations with
respect to that order to the same extent as if the order were completed during the
contract's effective period, provided that the Contractor shall not be required to make any
deliveries under this contract after the expiration of the contract.
B.5 A bidder responding to this solicitation that is required to subcontract shall be required to submit
with its bid, any subcontracting plan required by law. Bids responding to this IFB shall be
deemed nonresponsive and shall be rejected if the bidder fails to submit a subcontracting plan
that is required by law.
B.6 For contracts in excess of $250,000, at least 35% of the dollar volume of the contract shall be
subcontracted in accordance with section H.9.1.A Subcontracting Plan form is available at
http://ocp.dc.gov, under Quick Links click on “Required Solicitation Documents”.
B.7 NONPROFIT FAIR COMPENSATION ACT OF 2020, D.C. Code § 2-222.01 et seq.
B.7.1 Nonprofit organizations, as defined in the Act, shall include in their rates the indirect costs
incurred in the provision of goods or performance of services under this contract pursuant to
the nonprofit organization's unexpired Negotiated Indirect Cost Rate Agreement (NICRA). If a
nonprofit organization does not have an unexpired NICRA, the nonprofit organization may elect
to instead include in its rates its indirect costs:
(1) As calculated using a de minimis rate of 10% of all direct costs under this contract;
(2) By negotiating a new percentage indirect cost rate with the awarding agency;
(3) As calculated with the same percentage indirect cost rate as the nonprofit organization
negotiated with any District agency within the past 2 years; however, a nonprofit
organization may request to renegotiate indirect costs rates in accordance with B.7.2; or
(4) As calculated with a percentage rate and base amount, determined by a certified
public accountant, as defined in the Act, using the nonprofit organization's audited
financial statements from the immediately preceding fiscal year, pursuant to the OMB
Uniform Guidance, and certified in writing by the certified public accountant.
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B.7.2 If this contract is funded by a federal agency, indirect costs shall be consistent with the
requirements for pass-through entities in 2 C.F.R. § 200.331, or any successor regulations.
B.7.3 The Contractor shall pay its subcontractors which are nonprofit organizations the same indirect
cost rates as the nonprofit organization subcontractors would have received as a prime
contractor.
B.8 RESERVED
INTENTIONNALY LEFT BLANK
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SECTION C: SPECIFICATIONS/WORK STATEMENT
AGGREGATE GROUP A
C.A.1 BACKGROUND
The Metropolitan Police Department includes more than 3,300 sworn members and more than
600 civilian employees. MPD is committed to the proud ideals and traditions of the department
in its earlier years. While serving and protecting the community remains central to the MPD
mission, the department is also committed to building safe and healthy neighborhoods in
partnership with the community.
The Technical Services Bureau (TSB) has led MPD’s technology planning and strategy to
support goals to safeguard the District of Columbia and protect its residents and visitors. As the
leading law enforcement agency with technological crime-fighting advances, from highly
developed advances in evidence analysis to state-of-the-art information technology, TSB ensures
MPD has the tools and necessary resources to incorporate technology into modern-day policing
strategies.
C.A.2 DEFINITIONS
Not applicable
C.A.3 APPLICABLE DOCUMENTS
The following documents are applicable to this procurement and are hereby incorporated by this
reference:
Item No Document Type Title Date
1 CJIS Policy 5.8 Criminal Justice Information Services (CJIS)
Security Policy at
https://www.fbi.gov/services/cjis/cjis-
securitypolicy-resource-center
06/01/2019
2 Laws/Publications OCTO Information Security policy
https://octo.dc.gov/page/information-
securityprogram DC Law 5-168, Section 4, 32
DCR 721. DC Law 11-259, Section 305(a), 44
DCR 1423. DC Code Section 1-1135, b, (6). DC
Law 12-175. Act 12-239. GAO Executive Guide,
Information Security Management, May 1998.
NIST Special Publication 800-12.
Most recent
version
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C.A.4 REQUIREMENTS
C.A.4.1 MobilePro Systems CCTV Camera Power Sentry 600
A. The contractor shall provide the following:
a. MobilePro Systems CCTV Camera Power Sentry 600 with 5G cellular +build
b. The hardware shall be new, unused, and not refurbished.
c. Detailed technical specifications for the hardware, including manufacturer information,
model numbers, and performance characteristics.
d. Documentation for the hardware, including user manuals, installation guides, and
troubleshooting guides.
B. The Power Sentry 600 with 5G cellular +build shall consist of the following:
Item No. QTY Model Number Description
1 1 PS-CS-LONG Power Sentry Control Section
2 1 PS-BS-1 Power Sentry Battery Section 1 Battery
3 1 PS-AGM-BATT-
35AH
AGM Battery Pack 35 AH AMP Hour
4 1 PS-SECURITY Snake Eye Security Screw Kit
5 1 FC-Q6300E-PTZ-
Q6355LE-A
FC 360° 5MP(4)/PTZ 2MP 1080p 31X IR -
AXIS Q6300-E/Q6355-LE with mt.
6 1 POE-12-90W-BT 12VDC Dual Channel HIPOE 90W -
ANTAIRA
7 1 COMP-MINI-i7 MINI PC WIN11-PRO, I5, 32GB RAM,
512GB
8 1 COMP-8TB SSD
DRIVE
8 TB SSD Drive With Configuration
9 1 GSC-5.12 Security Center Version 5.12
10 1 GSC-Base-P Genetec Security Center (GSC) Base
Professional Package Software
11 2 GSC-OM-P-IC Camera Connection
12 2 ADV-CAM-P-1Y Genetec Advantage for 1 Omnicast Pro
Camera - 1 yr
13 1 COM-PS-CP-R980 Cradlepoint Cellular Modem
W/Antenna/Install - R980 5G
14 1 SW-5-NET 5 Port Network Switch / Installation
15 1 PWRTAP5731-20-1 Power Tap: 20 FT Cord - Continuous On:
Voltage: 105-135V
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C. The contractor shall provide the Power Senty 600 with 5G cellular prebuilt with all equipment
and accessories in accordance with the manufacturer’s requirements.
C.A.4.2 Commander 3400 Video Surveillance Trailer
A. The contractor shall provide the following:
a. New, unused, not refurbished hardware.
b. Detailed technical specifications for the hardware, including manufacturer. information,
model numbers, and performance characteristics.
c. Documentation for the hardware, including user manuals, installation guides, and
troubleshooting guides.
B. Each Commander 3400 Video Surveillance Trailer build shall consist of the following:
Item No. QTY Model Number Description
1 1 MPS-3400-BASE-36
COMMANDER 3400 BASE SYSTEM w/ 36 ft.
Stabilized MAST
2 1 GEN-4000-GAS MPS 3400 Gas Generator System 4000W
3 1 BATT-KIT-13-100 1200 AH AGM BATT PACK
4 1
FC-Q6300E-PTZ-
Q6355LE-A
FC 360° 5MP(4)/PTZ 1080P 31X IR - AXIS
Q6300-E/Q6355-LE W/MOUNT
5 1 POE-90W-24V 24VDC Dual Channel HI POE 90W - ANTAIRA
6 1 POE-35W-24V 24VDC HI POE 35W
7 1
TR-3400-MM-CAM
MOUNT TOP MAST 2-42" LED Flood Light Kit
8 1 GSC-5.12 Security Center Version 5.12
9
1
GSC-Base-P
Genetec Security Center (GSC) Base Professional
Package Software
10 2 GSC-OM-P-IC Camera Connection
11 2 ADV-CAM-P-1Y
Genetec Advantage for 1 Omnicast Pro Camera - 1
year
12 1 COMP-I5-LAPTOP
LAPTOP SERVER - I5 - 16GB - OS W/CONFIG
(NO HD)
13 1
COMP-8TB SSD
DRIVE 8 Tb Ssd Drive With Configuration
14 1 COM-TR-CP-R980
Cradlepoint Cellular Modem W/Antenna/Install -
R980 5g
15 1
TR-AUTOMATION
KIT AUTOMATION KIT AXIS D3110
16 1 SW-16-P-1GIG 16 Port Network Switch
17 1
TM-STROBE POD
KIT Top Mast Led Strobe Light Pod Kit (Red/Blue)
18 1
3400-BODY-
STROBE-KIT
6 BODY LED STROBE LIGHT KIT 3400
(RED/BLUE)
19 1
TM-LIGHT-BAR-
KIT-42-R20 TOP MAST 2-42" LED FLOOD LIGHT KIT
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20 1 HD-WHEEL-JACK Heavy Duty Front Wheel Jack
21 1 3400-STORAGE Rollout Storage Container New
22 1 CAM-RACK-5 Internal Camera Storage Rack
23
1
SAFETY-RIBBON
3400
DOUBLE 15' SAFETY RIBBON KIT
W/STANDARDS - 3400
24 1 QUIET GEN-KIT 3400 Quiet Generator Kit - Gas Only
25 5
CSTM-GENETEC-
CONFIG Custom Configuration Time for Genetec
26 1 SOLAR-900W -3400 900W Solar System 3400 KIT
27 10 REFL-TAPE-R-W Red/White reflective tape for solar
C.A.4.3 DELIVERY
A. The contractor shall provide secure delivery of the hardware at MPD’s designated locations(s).
B. Delivery shall include:
a. Scheduling the delivery with MPD
b. Packing the hardware securely to prevent damage during transportation
c. Unpacking and installing the hardware according to the manufacturer’s specifications
d. Removing all packing materials and debris from the installation site
C.A.4.4 CONFIGURATION
A. The contractor shall configure the hardware to meet MPD’s specific requirements. This may
include:
a. Installing the necessary operating system and operational software applications
b. Configuring the network settings and security protocols.
c. Providing documentation for the configuration settings.
C.A.4.5 TRAINING DOCUMENTATION
A. The contractor shall provide the manufacturer’s documentation detailing instructions for use and
maintenance of the hardware to the contract administrator.
B. The documentation shall detail the following
a. Hardware overview and functionality
b. Basic troubleshooting procedures
c. Preventative maintenance tasks
C. The contractor shall provide documentation in a format that is clear, concise, and easy to
understand.
D. The contractor shall provide all documentation in English.
C.A.4.6 IMPLEMENTATION
The hardware equipment shall arrive pretested and in full working order.
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C.A.4.7 HARDWARE ACCEPTANCE CRITERIA
A. Functionality:
• Hardware shall operate as intended, without errors or exceptions, under normal operating
conditions.
• Hardware shall be compatible with existing systems and infrastructure.
• Hardware shall meet or exceed all performance requirements specified in the technical
specifications.
B. Performance:
• Hardware shall meet or exceed the specified performance benchmarks for CCTV cameras.
• Hardware shall be able to handle the expected workload without degradation in performance.
C. Reliability:
• Hardware shall have a mean time between failures (MTBF) that meets or exceeds the
specified requirements.
• Hardware shall be able to recover from failures in a timely and efficient manner.
• Hardware shall be designed to minimize downtime and maximize uptime.
D. Security:
• Hardware shall comply with all applicable security standards and regulations.
• Hardware shall be configured to meet MPD's security requirements and best practices.
• Hardware shall be regularly updated with the latest security patches and firmware.
E. Compatibility:
• Hardware shall be compatible with all required software applications and systems.
• Hardware shall be compatible with the existing network infrastructure.
• Hardware shall be compatible with any future upgrades or expansions of the system.
F. Documentation:
• All required documentation, including user manuals, installation guides, and troubleshooting
guides, shall be provided.
• Documentation shall be accurate, complete, and easy to understand.
G. Compliance:
• Hardware shall comply with all applicable laws, regulations, and industry standards.
• Hardware shall be certified by appropriate regulatory bodies, if required.
H. Acceptance Testing:
• Acceptance testing shall be conducted in a controlled environment using representative
workloads.
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• Acceptance testing shall verify that the hardware meets all of the specified acceptance
criteria.
• Acceptance testing shall be documented and approved by both MPD and the contractor.
C.A.4.8 WARRANTY
A. The contractor shall provide a warranty for all hardware and equipment for a period of twelve
months from the date of delivery. The contractor shall warrant that the hardware will:
• Function as described in the product documentation.
• Be free from defects in materials and workmanship.
• Meet all applicable industry standards and regulations.
B. Warranty Details:
• Warranty Structure: The Contractor shall provide a detailed description of the warranty
coverage, including any limitations or exclusions.
• RMA Process: The Contractor shall outline the process for requesting a Return Material
Authorization (RMA) in the event of a defective product.
• Warranty Contacts: The Contractor shall provide contact information for the warranty
department, including phone numbers, email addresses, and mailing addresses.
o If any defects or deficiencies are discovered within the warranty period, the
Contractor shall promptly repair or replace the affected components at no cost to
MPD.
C.A.4.9 DATA SECURITY AND PRIVACY
If the hardware system contains or retains MPD data, the Contractor shall:
A. Comply with applicable data security and privacy laws and regulations, including but not
limited to the District of Columbia Open Data Policy and the FBI's Criminal Justice Information
Services (CJIS) Security Policy.
B. Implement appropriate security measures to protect MPD data from unauthorized access,
disclosure, or modification. This may include encryption, access controls, and regular security
audits.
C. Ensure that the hardware is configured to meet MPD's security standards and is regularly
updated with the latest security patches and updates.
D. Provide regular reports on the security status of the hardware and any identified vulnerabilities.
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C.A.4.10 DATA ACCESS AND SECURITY
A. The Contractor shall implement and maintain a comprehensive Information Security Program
(ISP) aligned with NIST cybersecurity requirements and adhering to the OCTO Access Control
Policy (https://octo.dc.gov/node/855492). The hardware solution must also meet the security
requirements outlined in the FBI's Criminal Justice Information Services (CJIS) Security Policy
(https://www.fbi.gov/file-repository/cjis-security-policy-v5_6_20170605-1.pdf/view).
B. The Contractor shall not continuously audit, inspect, or monitor individual agency content/MPD
Content.
C. The Contractor shall implement commercially reasonable measures to secure MPD Content
against accidental or unlawful loss, access, or disclosure. This includes logical and physical
access management, vulnerability management, configuration management, incident monitoring
and response, encryption of digital evidence MPD uploads, security education, risk management,
and data protection.
D. Audit log tracking for the video data shall be an automatic feature and readily available to MPD
for download.
E. MPD will notify the Contractor immediately if MPD believes an unauthorized party may be
accessing MPD's account or Content, or if account information is lost or stolen.
C.A.4.11 DATA PRIVACY
A. The Contractor shall comply with the District of Columbia Open Data Policy
(https://opendata.dc.gov/pages/data-policy) regarding the use, storage, and disclosure of MPD
data.
B. The Contractor shall not disclose MPD Content or any information about MPD except as
compelled by a court or administrative body or required by any law or regulation. The Contractor
will give MPD notice if any disclosure request is received.
C. Integration Requirements
The Contractor shall ensure that the Axis Camera hardware solution is fully compatible with and
integrates seamlessly with MPD's existing IT infrastructure. This includes:
• Genetec Security Center
C.A.4.11 DATA OWNERSHIP AND ACCESS
A. Ownership of Data: MPD shall retain ownership of all data generated or collected using the
hardware.
B. Data Access: The Contractor shall only have access to MPD data as necessary to perform its
obligations under this contract.
C. Data Transfer: If any MPD data needs to be transferred to the Contractor for processing or
analysis, the Contractor shall ensure that appropriate security measures are in place to protect the
data during transmission and storage.
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C.A.4.12 SERVICE AND SUPPORT
The Contractor shall be required to provide comprehensive service and support for the hardware, for
Warranty Work only:
• Warranty Work: The Contractor shall address any defects or deficiencies in the hardware
within the warranty period.
C.A.4.13 SERVICE AND SUPPORT
A. Service Level Agreement (SLA)
No SLA requirements outside of Warranty support
B. Support Hours
The Contractor shall be available for telephone consultation between the hours of 9:00 AM – 5:00
PM Eastern Standard Time, Monday through Friday. Additional support hours may be available
upon request and subject to mutually agreed-upon terms.
C. Remote Support
The Contractor shall be available for telephone consultation between the hours of 9:00 AM – 5:00
PM Eastern Standard Time, Monday through Friday. Additional support hours may be available
upon request and subject to mutually agreed-upon terms.
D. Escalation Procedures
Not required.
E. Escalation Table
Not required.
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SECTION D: PACKAGING AND MARKING
D.1 The packaging and marking requirements for this contract shall be governed by clause number
(2), Shipping Instructions-Consignment, of the Government of the District of Columbia's
Standard Contract Provisions for use with Supplies and Services Contracts, dated July 2010.
(Attachment J.1)
D.2 Shipping Instructions
A. Shipping Address
The contractor shall contact MPD for the final shipping location within the District of Columbia,
Washington DC.
B. Tracking Information
The contractor shall provide the shipping tracking number to MPD upon shipment. MPD will use
the tracking number to monitor the shipments’ progress and ensure timely delivery.
C. Delivery Date:
The contractor shall deliver the items by 60 days of the purchase order. If the delivery is delayed,
the Contractor shall notify MPD immediately and provide an updated estimated delivery date.
D.3 Packaging and Labeling
The contractor shall ensure that the items are packaged securely and appropriately labeled to
prevent damage during shipping. The packaging should include clear markings with the
following information:
• MPD Purchase Order Number
• Item Description
• Quantity
• Shipping Address
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SECTION E: INSPECTION AND ACCEPTANCE
E.1 The inspection and acceptance requirements for this contract shall be governed by clause number
five (5) Inspection of Supplies and clause number six (6), Inspection of Services of the
Government of the District of Columbia's Standard Contract Provisions for use with Supplies
and Services Contracts, dated July 2010. (Attachment J.1)
E.2 Inspection and Acceptance:
Upon receipt, MPD will inspect the items to ensure they comply with the specifications outlined
in this SOW. If any defects or discrepancies are found, MPD will notify the Contractor within 30
days of receipt.
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SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES
F.1 TERM OF CONTRACT
This term includes the term of the letter contract awarded on October 1, 2025, which will merge
into this definitive contract upon the signing of the definitive contract by the contracting officer.
The price schedule included as a part of this definitive contract, section B.3, replaces the price
schedule included in the letter contract.
F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT
F.2.1 The District may extend the term of this contract for a period of four (4) one-year option
periods, or successive fractions thereof, by written notice to the Contractor before the expiration
of the contract; provided that the District will give the Contractor preliminary written notice of
its intent to extend at least thirty (30) days before the contract expires. The preliminary notice
does not commit the District to an extension. The exercise of this option is subject to the
availability of funds at the time of the exercise of this option. The Contractor may waive the
thirty (30) day preliminary notice requirement by providing a written waiver to the Contracting
Officer prior to expiration of the contract.
F.2.2 If the District exercises this option, the extended contract shall be considered to include this option
provision.
F.2.3 The price for the option period(s) shall be as specified in Section B of the contract.
F.2.4 The total duration of this contract, including the exercise of any options under this clause, shall
not exceed five (5) years.
F.3 DELIVERABLES
The Contractor shall perform the activities required to successfully complete the District’s
requirements and submit each deliverable to the Contract Administrator identified in section G.9
in accordance with the following:
Aggregate Group A
Item Deliverables Format/Method
of Delivery Due Date
001
Prebuilt LONG MobilePro Systems
CCTV Camera Units, Equipment and
Accessories (TBD in accordance with
catalog)
Delivery to the
site
Within 30 days of
order date
002
Prebuilt SHORT MobilePro Systems
CCTV Camera Units, Equipment and
Accessories (TBD in accordance with
catalog)
Delivery to the
site
Within 30 days of
order date
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003
Commander 3400 Video Surveillance
TRAILER Systems (TBD in accordance
with catalog) (C.1 to C.11)
Delivery to the
site
Within 30 days of
order date
004 Kickoff Meeting In person or via
Microsoft Teams
5 days after contract
award
005
Weekly Status meeting or update Email, in person
or via Microsoft
Teams
Weekly after
contract award
006 Closeout and document turnover In person and via
email
10 days after last
install
F.3.1 For contracts subject to the 51% District Residents New Hires Requirements and First Source
Employment Agreement requirements, the Contractor shall submit to the Contract Administrator,
as a deliverable, the compliance report or a waiver of compliance with its final request for
payment.
INTENTIONALLY LEFT BLANK
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SECTION G: CONTRACT ADMINISTRATION
G.1 INVOICE PAYMENT
G.1.1 The District will make payments to the Contractor, upon the submission of proper invoices, at
the prices stipulated in this contract, for supplies delivered and accepted or services performed
and accepted, less any discounts, allowances or adjustments provided for in this contract.
G.1.2 The District will pay the Contractor on or before the 30th day after receiving a proper invoice
from the Contractor.
G.2 INVOICE SUBMITTAL
G.2.1 The Contractor shall create and submit payment requests in an electronic format through the DC
Vendor Portal, https://vendorportal.dc.gov
G.2.2 The Contractor shall submit proper invoices on a monthly basis or as otherwise specified in
Section G.4.
G.2.3 To constitute a proper invoice, the Contractor shall enter all required information into the Portal
after selecting the applicable purchase order number which is listed on the Contractor’s profile.
G.3 FIRST SOURCE AGREEMENT REQUEST FOR FINAL PAYMENT
G.3.1 For contracts subject to the 51% District Residents New Hires Requirements and First Source
Employment Agreement requirements, final request for payment must be accompanied by the
compliance report or a waiver of compliance.
G.3.2 The District may impose monetary fines for willful breach of the employment agreement or
failure to submit the compliance report.
G.4 PAYMENT
G.4.1 PARTIAL PAYMENTS
Unless otherwise specified in this task order, payment will be made on partial deliveries of goods
and services accepted by the District if:
a) The amount due on the deliveries warrants it; or
b) The Contractor requests it and the amount due on the deliveries is in accordance with the
following:
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• "Payment will be made on completion and acceptance of each item for which the price is
stated in the Schedule in Section B".
c) Presentation of a properly executed invoice.
G.5 ASSIGNMENT OF CONTRACT PAYMENTS
G.5.1 In accordance with 27 DCMR 3250, the Contractor may assign to a bank, trust company, or
other financing institution funds due or to become due as a result of the performance of this
contract.
G.5.2 Any assignment shall cover all unpaid amounts payable under this contract, and shall not be made
to more than one party.
G.5.3 Notwithstanding an assignment of contract payments, the Contractor, not the assignee, is
required to prepare invoices. Where such an assignment has been made, the original copy of the
invoice must refer to the assignment and must show that payment of the invoice is to be made
directly to the assignee as follows:
“Pursuant to the instrument of assignment dated , make payment of this invoice to
(name and address of assignee).”
G.6 THE QUICK PAYMENT ACT
G.6.1 Interest Penalties to Contractors
G.6.1.1 The District will pay interest penalties on amounts due to the Contractor under the Quick
Payment Act, D.C. Official Code § 2-221.01 et seq., as amended, for the period beginning on
the day after the required payment date and ending on the date on which payment of the
amount is made. Interest shall be calculated at the rate of at least 1% per month. No interest
penalty shall be paid if payment for the completed delivery of the item of property or service
is made on or before the required payment date. The required payment date shall be:
G.6.1.1.1 The date on which payment is due under the terms of the contract;
G.6.1.1.2 Not later than 7 calendar days, excluding legal holidays, after the date of delivery of meat or
meat food products;
G.6.1.1.3 Not later than 10 calendar days, excluding legal holidays, after the date of delivery of a
perishable agricultural commodity; or
G.6.1.1.4 30 calendar days, excluding legal holidays, after receipt of a proper invoice for the amount of
the payment due.
G.6.1.2 No interest penalty shall be due to the Contractor if payment for the completed delivery of
goods or services is made on or after:
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G.6.1.2.1 3rd day after the required payment date for meat or a meat food product;
G.6.1.2.2 5th day after the required payment date for an agricultural commodity; or
G.6.1.2.3 15th day after any other required payment date.
G.6.1.3 Any amount of an interest penalty which remains unpaid at the end of any 30-day period
shall be added to the principal amount of the debt and thereafter interest penalties shall
accrue on the added amount.
G.6.2 Payments to Subcontractors
G.6.2.1 The Contractor must take one of the following actions within seven (7) days of receipt of any
amount paid to the Contractor by the District for work performed by any subcontractor under
the contract:
G.6.2.1.1 Pay the subcontractor(s) for the proportionate share of the total payment received from the
District that is attributable to the subcontractor(s) for work performed under the contract; or
G.6.2.1.2 Notify the CO and the subcontractor(s), in writing, of the Contractor’s intention to withhold
all or part of the subcontractor’s payment and state the reason for the nonpayment.
G.6.2.2 The Contractor must pay any subcontractor or supplier interest penalties on amounts due to
the subcontractor or supplier beginning on the day after the payment is due and ending on the
date on which the payment is made. Interest shall be calculated at the rate of at least 1% per
month. No interest penalty shall be paid on the following if payment for the completed
delivery of the item of property or service is made on or before the:
G.6.2.2.1 3rd day after the required payment date for meat or a meat product;
G.6.2.2.2 5th day after the required payment date for an agricultural commodity; or
G.6.2.2.3 15th day after any other required payment date.
G.6.2.3 Any amount of an interest penalty which remains unpaid by the Contractor at the end of any 30-day
period shall be added to the principal amount of the debt to the subcontractor and thereafter interest
penalties shall accrue on the added amount.
G.6.2.4 A dispute between the Contractor and subcontractor relating to the amounts or entitlement of a
subcontractor to a payment or a late payment interest penalty under the Quick Payment Act does not
constitute a dispute to which the District is a party. The District may not be interpleaded in any
judicial or administrative proceedings involving such a dispute.
G.6.3 Subcontract requirements. The Contractor shall include in each subcontract under this contract a
provision requiring the subcontractor to include in its contract with any lower-tier subcontractor or
supplier the payment and interest clauses required under paragraphs (1) and (2) of D.C. Official Code
§ 2-221.02(d).
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G.7 CONTRACTING OFFICER (CO)
Contracts will be entered into and signed on behalf of the District only by contracting officers.
The contact information for the Contracting Officer is:
Deborah White
Office of Contracting and Procurement
441 4th Street, NW, Suite 330 S
Washington, DC 20001
deborahj.white@dc.gov
G.8 AUTHORIZED CHANGES BY THE CONTRACTING OFFICER
G.8.1 The CO is the only person authorized to approve changes in any of the requirements of this
contract.
G.8.2 The Contractor shall not comply with any order, directive or request that changes or modifies the
requirements of this contract, unless issued in writing and signed by the CO.
G.8.3 In the event the Contractor effects any change at the instruction or request of any person other
than the CO, the change will be considered to have been made without authority and no
adjustment will be made in the contract price to cover any cost increase incurred as a result
thereof.
G.9 CONTRACT ADMINSTRATOR (CA)
G.9.1 The CA is responsible for general administration of the contract and advising the CO as to the
Contractor’s compliance or noncompliance with the contract. The CA has the responsibility of
ensuring the work conforms to the requirements of the contract and such other responsibilities
and authorities as may be specified in the contract. These include:
G.9.1.1 Keeping the CO fully informed of any technical or contractual difficulties encountered during the
performance period and advising the CO of any potential problem areas under the contract;
G.9.1.2 Coordinating site entry for Contractor personnel, if applicable;
G.9.1.3 Reviewing invoices for completed work and recommending approval by the CO if the
Contractor’s costs are consistent with the negotiated amounts and progress is satisfactory and
commensurate with the rate of expenditure;
G.9.1.4 Reviewing and approving invoices for deliverables to ensure receipt of goods and services. This
includes the timely processing of invoices and vouchers in accordance with the District’s
payment provisions; and
G.9.1.5 Maintaining a file that includes all contract correspondence, modifications, records of
inspections (site, data, equipment) and invoice or vouchers.
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G.9.2 The address and telephone number of the CA is: To be determined
G.9.3 The CA shall NOT have the authority to:
1. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall
make contractual agreements, commitments or modifications;
2. Grant deviations from or waive any of the terms and conditions of the contract;
3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of the
contract,
4. Authorize the expenditure of funds by the Contractor;
5. Change the period of performance; or
6. Authorize the use of District property, except as specified under the contract.
G.9.4 The Contractor will be fully responsible for any changes not authorized in advance, in writing,
by the CO; may be denied compensation or other relief for any additional work performed that is
not so authorized; and may also be required, at no additional cost to the District, to take all
corrective action necessitated by reason of the unauthorized changes.
G.10 ORDERING CLAUSE
G.10.1 Any supplies and services to be furnished under this contract must be ordered by issuance of
delivery orders or task orders by the CO. Such orders may be issued during the term of this
contract.
G.10.2 All delivery orders or task orders are subject to the terms and conditions of this contract. In the
event of a conflict between a delivery order or task order and this contract, the contract shall be
controlled.
G.10.3 If mailed, a delivery order or task order is considered "issued" when the District deposits the
order in the mail. Orders may be issued by facsimile or by electronic commerce methods.
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SECTION H: SPECIAL CONTRACT REQUIREMENTS
H.1 HIRING OF DISTRICT RESIDENTS AS APPRENTICES AND TRAINEES
H.1.1 For all new employment resulting from this contract or subcontracts hereto, as defined in
Mayor’s Order 83-265 and implementing instructions, the Contractor shall use its best efforts to
comply with the following basic goal and objectives for utilization of bona fide residents of the
District of Columbia in each project’s labor force:
H.1.1.1 At least fifty-one (51) percent of apprentices and trainees employed shall be residents of the
District of Columbia registered in programs approved by the District of Columbia
Apprenticeship Council.
H.1.2 The Contractor shall negotiate an Employment Agreement with the Department of Employment
Services (DOES) for jobs created as a result of this contract. The DOES shall be the Contractor’s
first source of referral for qualified apprentices and trainees in the implementation of
employment goals contained in this clause.
H.1.3 If a contractor has one or more contracts to provide information technology work to the District
valued at $500,000 or more during a 12-month period, the contractor is required to register an
apprenticeship program with the DC Apprenticeship Council through the DOES Office of
Apprenticeship. The prime contractor shall include this provision its subcontracts under those
contracts.
H.2 DEPARTMENT OF LABOR WAGE DETERMINATIONS
The Contractor shall be bound by the Wage Determination 2015-4281 No. 35, dated December
3, 2025, issued by the U.S. Department of Labor in accordance with the Service Contract Act,
41U.S.C. § 351 et seq., and incorporated herein as Section J.2. The Contractor shall be bound
by the wage rates for the term of the contract subject to revision as stated herein and in
accordance with clause 24 of the SCP. If an option is exercised, the Contractor shall be bound
by the applicable wage rates at the time of the exercise of the option. If the option is exercised
and the CO obtains a revised wage determination, the revised wage determination is applicable
for the option periods and the Contractor may be entitled to an equitable adjustment.
H.3 PREGNANT WORKERS FAIRNESS
H.3.1 The Contractor shall comply with the Protecting Pregnant Workers Fairness Act of 2016, D.C.
Official Code § 32-1231.01 et seq. (PPWF Act).
H.3.2 The Contractor shall not:
(a) Refuse to make reasonable accommodations to the known limitations related to pregnancy,
childbirth, related medical conditions, or breastfeeding for an employee, unless the Contractor
can demonstrate that the accommodation would impose an undue hardship;
(b) Take an adverse action against an employee who requests or uses a reasonable
accommodation in regard to the employee's conditions or privileges of employment, including
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failing to reinstate the employee when the need for reasonable accommodations ceases to the
employee's original job or to an equivalent position with equivalent:
(1) Pay;
(2) Accumulated seniority and retirement;
(3) Benefits; and
(4) Other applicable service credits;
(c) Deny employment opportunities to an employee, or a job applicant, if the denial is based on
the need of the employer to make reasonable accommodations to the known limitations related to
pregnancy, childbirth, related medical conditions, or breastfeeding;
(d) Require an employee affected by pregnancy, childbirth, related medical conditions, or
breastfeeding to accept an accommodation that the employee chooses not to accept if the
employee does not have a known limitation related to pregnancy, childbirth, related medical
conditions, or breastfeeding or the accommodation is not necessary for the employee to perform
her duties;
(e) Require an employee to take leave if a reasonable accommodation can be provided; or
(f) Take adverse action against an employee who has been absent from work as a result of a
pregnancy-related condition, including a pre-birth complication.
H.3.3 The Contractor shall post and maintain in a conspicuous place a notice of rights in both English
and Spanish and provide written notice of an employee's right to a needed reasonable
accommodation related to pregnancy, childbirth, related medical conditions, or breastfeeding
pursuant to the PPWF Act to:
(a) New employees at the commencement of employment;
(b) Existing employees; and
(c) An employee who notifies the employer of her pregnancy, or other condition covered by the
PPWF Act, within 10 days of the notification.
H.3.4 The Contractor shall provide an accurate written translation of the notice of rights to any non-
English or non-Spanish speaking employee.
H.3.5 Violations of the PPWF Act shall be subject to civil penalties as described in the Act.
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H.4 UNEMPLOYED ANTI-DISCRIMINATION
H.4.1 The Contractor shall comply with the Unemployed Anti-Discrimination Act of 2012, D.C.
Official Code § 32-1361 et seq.
H.4.2 The Contractor shall not:
(a) Fail or refuse to consider for employment, or fail or refuse to hire, an individual as an
employee because of the individual's status as unemployed; or
(b) Publish, in print, on the Internet, or in any other medium, an advertisement or announcement
for any vacancy in a job for employment that includes:
(1) Any provision stating or indicating that an individual's status as unemployed disqualifies
the individual for the job; or
(2) Any provision stating or indicating that an employment agency will not consider or hire
an individual for employment based on that individual's status as unemployed.
H.4.3 Violations of the Unemployed Anti-Discrimination Act shall be subject to civil penalties as
described in the Act.
H.5 51% DISTRICT RESIDENTS’ NEW HIRES REQUIREMENTS AND FIRST SOURCE
EMPLOYMENT AGREEMENT
Delete Article 35, 51% District Residents New Hires Requirements and First Source
Employment Agreement, of the Standard Contract Provisions dated July 2010 for use with
District of Columbia Government Supplies and Services Contracts and substitute the following
Section H.5 51% DISTRICT RESIDENTS’ NEW HIRES REQUIREMENTS AND FIRST
SOURCE EMPLOYMENT AGREEMENT in its place:
H.5 51% DISTRICT RESIDENTS’ NEW HIRES REQUIREMENTS AND FIRST SOURCE
EMPLOYMENT AGREEMENT
H.5.1 For contracts for services in the amount of $300,000 or more, the Contractor shall comply with
the First Source Employment Agreement Act of 1984, as amended, D.C. Official Code § 2-
219.01 et seq. (First Source Act).
H.5.2 The Contractor shall enter and maintain during the term of the contract, a First Source
Employment Agreement (Employment Agreement) with the District of Columbia Department of
Employment Service’s (DOES), in which the Contractor shall agree that:
(a) The first source for finding employees to fill all jobs created in order to perform the
contract shall be the First Source Register; and
(b) The first source for finding employees to fill any vacancy occurring in all jobs covered by
the Employment Agreement shall be the First Source Register.
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H.5.3 The Contractor shall not begin performance of the contract until its Employment Agreement has
been accepted by DOES. Once approved, the Employment Agreement shall not be amended
except with the approval of DOES.
H.5.4 The Contractor agrees that at least 51% of the new employees hired to perform the contract shall
be District residents.
H.5.5 The Contractor’s hiring and reporting requirements under the First Source Act and any rules
promulgated thereunder shall continue for the term of the contract.
H.5.6 The CO may impose penalties, including monetary fines of 5% of the total amount of the direct
and indirect labor costs of the contract, for a willful breach of the Employment Agreement,
failure to submit the required hiring compliance reports, or deliberate submission of falsified
data.
H.5.7 If the Contractor does not receive a good faith waiver, the CO may also impose an additional
penalty equal to 1/8 of 1% of the total amount of the direct and indirect labor costs of the
contract for each percentage by which the Contractor fails to meet its hiring requirements.
H.5.8 Any contractor which violates, more than once within a 10-year timeframe, the hiring or
reporting requirements of the First Source Act shall be referred to for debarment for not more
than five (5) years.
H.5.9 The contractor may appeal any decision of the CO pursuant to this clause to the D.C. Contract
Appeals Board as provided in clause 14 of the SCP, Disputes.
H.5.10 The provisions of the First Source Act do not apply to nonprofit organizations which employ 50
employees or less.
H.6 RESERVED
H.7 RESERVED
H.8 RESERVED
H.9 SUBCONTRACTING REQUIREMENTS
Delete Article 45, Subcontracting Requirements, of the Standard Contract Provisions dated July
2010 for use with District of Columbia Government Supplies and Services Contracts and substitute
the following Section H.9 SUBCONTRACTING REQUIREMENTS in its place:
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AGGREGATE B
H.9 SUBCONTRACTING REQUIREMENTS
H.9.1 Mandatory Subcontracting Requirements
H.9.1.1 For all contracts in excess of $250,000, at least 35% of the dollar volume of the contract shall
be subcontracted to qualified small business enterprises (SBEs).
H.9.1.2 If there are insufficient SBEs to completely fulfill the requirement of paragraph H.9.1.1, then
the subcontracting may be satisfied by subcontracting 35% of the dollar volume to any
qualified certified business enterprises (CBEs); provided, however, that all reasonable efforts
shall be made to ensure that SBEs are significant participants in the overall subcontracting
work.
H.9.1.3 A prime contractor that is certified by DSLBD as a small, local, or disadvantaged business
enterprise shall not be required to comply with the provisions of sections H.9.1.1 and H.9.1.2.
H.9.1.4 Except as provided in H.9.1.5 and H.9.1.7, a prime contractor that is a CBE and has been
granted a bid preference pursuant to D.C. Official Code § 2-218.43, or is selected through a
set-aside program, shall perform at least 35% of the contracting effort with its own
organization and resources and, if it subcontracts, 35% of the subcontracting effort shall be
with CBEs. A CBE prime contractor that performs less than 35% of the contracting effort
shall be subject to enforcement actions under D.C. Official Code § 2-218.63.
H.9.1.5 If the prime contractor is a certified joint venture and has been granted a bid preference
pursuant to D.C. Official Code § 2-218.43, or is selected through a set-aside program, the
CBE member of the certified joint venture shall perform at least 50% of the contracting effort
with its own organization and resources and, if it subcontracts, 35% of the subcontracting
effort shall be with CBEs. If the CBE member of the certified joint venture prime contractor
performs less than 50% of the contracting effort, the certified joint venture shall be subject to
enforcement actions under D.C. Official Code § 2-218.63.
H.9.1.6 Each CBE utilized to meet these subcontracting requirements shall perform at least 35% of its
contracting effort with its own organization and resources.
H.9.1.7 A prime contractor that is a CBE and has been granted a bid preference pursuant to D.C.
Official Code § 2-218.43, or is selected through a set-aside program, shall perform at least
50% of the on-site work with its own organization and resources if the contract is $1 million
or less.
H.9.2 Subcontracting Plan
If the prime contractor is required to subcontract under this contract, it shall submit a
subcontracting plan as part of the bid and it may only be amended after the award with the prior
written approval of the CO and Director of DSLBD. Any reduction in the dollar volume of the
subcontracted portion resulting from an amendment of the plan after award shall ensure the
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benefit of the District.
Each subcontracting plan shall include the following:
(1) The name and address of each subcontractor;
(2) A current certification number of the small or certified business enterprise;
(3) The scope of work to be performed by each subcontractor; and
(4) The price that the prime contractor will pay each subcontractor.
H.9.3 Copies of Subcontracts
Within twenty-one (21) days of the date of award, the Contractor shall provide fully executed
copies of all subcontracts identified in the subcontracting plan to the CO, CA, District of
Columbia Auditor and the Director of DSLBD.
H.9.4 Subcontracting Plan Compliance Reporting
H.9.4.1 The Contractor shall submit a quarterly report to the CO, CA, District of Columbia Auditor
and the Director of DSLBD. The quarterly report shall include the following information for
each subcontract identified in the subcontracting plan:
(A) The price that the prime contractor will pay each subcontractor under the subcontract;
(B) A description of the goods procured, or the services subcontracted for;
(C) The amount paid by the prime contractor under the subcontract; and
(D) A copy of the fully executed subcontract, if it was not provided with an earlier quarterly
report.
H.9.4.2 If the fully executed subcontract is not provided with the quarterly report, the prime
contractor will not receive credit toward its subcontracting requirements for that subcontract.
H.9.5 Annual Meetings
Upon at least 30-days written notice provided by DSLBD, the Contractor shall meet annually
with the CO, CA, District of Columbia Auditor and the Director of DSLBD to provide an update
on its subcontracting plan.
H.9.6 Notices
The Contractor shall provide written notice to the DSLBD and the District of Columbia Auditor
upon commencement of the contract and when the contract is completed.
H.9.7 Enforcement and Penalties for Breach of Subcontracting Plan
H.9.7.1 A contractor shall be deemed to have breached a subcontracting plan required by law, if the
contractor (i) fails to submit subcontracting plan monitoring or compliance reports or other
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required subcontracting information in a reasonably timely manner; (ii) submits a monitoring
or compliance report or other required subcontracting information containing a materially
false statement; or (iii) fails to meet its subcontracting requirements.
H.9.7.2 A contractor that is found to have breached its subcontracting plan for utilization of CBEs in
the performance of a contract shall be subject to the imposition of penalties, including
monetary fines in accordance with D.C. Official Code § 2-218.63.
H.9.7.3 If the CO determines the Contractor’s failure to be a material breach of the contract, the CO
shall have cause to terminate the contract under the default provisions in clause 8 of the
SCP, Default.
H.9.7.4 RESERVED
H.10 FAIR CRIMINAL RECORD SCREENING
H.10.1 The Contractor shall comply with the provisions of the Fair Criminal Record Screening
Amendment Act of 2014, effective December 17, 2014 (D.C. Law 20-152) (“Act” as used in
this section). This section applies to any employment, including employment on a temporary
or contractual basis, where the physical location of the employment is in whole or substantial
part within the District of Columbia.
H.10.2 Prior to making a conditional offer of employment, the Contractor shall not require an
applicant for employment, or a person who has requested consideration for employment by
the Contractor, to reveal or disclose an arrest or criminal accusation that is not then pending
or did not result in a criminal conviction.
H.10.3 After making a conditional offer of employment, the Contractor may require an applicant to
disclose or reveal a criminal conviction.
H.10.4 The Contractor may only withdraw a conditional offer of employment, or take adverse action
against an applicant, for a legitimate business reason as described in the Act.
H.10.5 This section and the provisions of the Act shall not apply:
(a) Where a federal or District law or regulation requires the consideration of an
applicant’s criminal history for the purposes of employment;
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(b) To a position designated by the employer as part of a federal or District government
program or obligation that is designed to encourage the employment of those with
criminal histories;
(c) To any facility or employer that provides programs, services, or direct care to,
children, youth, or vulnerable adults; or
(d) To employers that employ less than 11 employees.
H.10.6 A person claiming to be aggrieved by a violation of the Act may file an administrative
complaint with the District of Columbia Office of Human Rights, and the Commission on
Human Rights may impose monetary penalties against the Contractor.
H.11 RESERVED
H.12 RESERVED
H.13 PURCHASES OF IT HARDWARE AND EQUIPMENT
The Contractor shall provide only the most current models, components, and accessories in new,
fully operational, factory-sealed condition, with all applicable licenses. The Contractor warrants
and represents that the equipment is eligible for the manufacturer's normal and extended warranty
and support within the United States to Authorized Users. Previously owned, damaged,
refurbished, remanufactured, counterfeit, "gray market," or substitute third-party items will not be
accepted. The bidder shall provide evidence of its authorized reseller agreement or certification
with its bid.
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SECTION I: CONTRACT CLAUSES
I.1 APPLICABILITY OF STANDARD CONTRACT PROVISIONS
The Standard Contract Provisions for use with District of Columbia Government Supplies and
Services Contracts dated July 2010 (SCP) are incorporated as part of the contract. To obtain a
copy of the SCP go to http://ocp.dc.gov, under Quick Links click on “Required Solicitation
Documents”.
I.2 CONTRACTS THAT CROSS FISCAL YEARS
Continuation of this contract beyond the current fiscal year is contingent upon future fiscal
appropriations.
I.3 CONFIDENTIALITY OF INFORMATION
The Contractor shall keep all information relating to any employee or customer of the District in
absolute confidence and shall not use the information in connection with any other matters; nor
shall it disclose any such information to any other person, firm or corporation, in accordance
with the District and federal laws governing the confidentiality of records.
I.4 TIME
Time, if stated in a number of days, will include Saturdays, Sundays, and holidays, unless
otherwise stated herein.
I.5 RIGHTS IN DATA
Delete clause 42, Rights in Data, of the Standard Contract Provisions dated July 2010 for use
with District of Columbia Government Supplies and Services Contracts and substitute the
following clause 42, Rights in Data) in its place:
A. Definitions
1. “Products” - A deliverable under any contract that may include commodities, services and/or
technology furnished by or through Contractor, including existing and custom Products, such as,
but not limited to: a) recorded information, regardless of form or the media on which it may be
recorded; b) document research; c) experimental, developmental, or engineering work; d)
licensed software; e) components of the hardware environment; f) printed materials (including
but not limited to training manuals, system and user documentation, reports, drawings); g) third
party software; h) modifications, customizations, custom programs, program listings,
programming tools, data, modules, components; and i) any intellectual property embodied
therein, whether in tangible or intangible form, including but not limited to utilities, interfaces,
templates, subroutines, algorithms, formulas, source code, and object code.
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2. “Existing Products” - Tangible Products and intangible licensed Products that exist prior to the
commencement of work under the contract. Existing Products must be identified on the Product
prior to commencement of work or else will be presumed to be Custom Products.
3. “Custom Products” - Products, preliminary, final or otherwise, which are created or developed
by Contractor, its subcontractors, partners, employees, resellers or agents for the District under
the contract.
4. “District” – The District of Columbia and its agencies.
B. Title to Project Deliverables
The Contractor acknowledges that it is commissioned by the District to perform services detailed
in the contract. The District shall have ownership and rights for the duration set forth in the
contract to use, copy, modify, distribute, or adapt Products as follows:
1. Existing Products: Title to all Existing Licensed Product(s), whether or not embedded in,
delivered or operating in conjunction with hardware or Custom Products, shall remain with
Contractor or third party proprietary owner, who retains all rights, title and interest (including
patent, trademark or copyrights). Effective upon payment, the District shall be granted an
irrevocable, non-exclusive, worldwide, paid-up license to use, execute, reproduce, display,
perform, adapt (unless Contractor advises the District as part of Contractor’s bid that adaptation
will violate existing agreements or statutes and Contractor demonstrates such to the District’s
satisfaction), and distribute Existing Product to District users up to the license capacity stated in
the contract with all license rights necessary to fully effect the general business purpose of the
project or work plan or contract. Licenses shall be granted in the name of the District. The
District agrees to reproduce the copyright notice and any other legend of ownership on any
copies authorized under this paragraph.
2. Custom Products: Effective upon Product creation, Contractor shall convey, assign, and
transfer to the District the sole and exclusive rights, title and interest in Custom Products,
whether preliminary, final or otherwise, including all patent, trademark, and copyrights.
Contractor hereby agrees to take all necessary and appropriate steps to ensure that the Custom
Products are protected against unauthorized copying, reproduction and marketing by or through
Contractor.
C. Transfers or Assignments of Existing or Custom Products by the District
The District may transfer or assign Existing or Custom Products and the licenses thereunder to
another District agency. Nothing herein shall preclude the Contractor from otherwise using the
related or underlying general knowledge, skills, ideas, concepts, techniques and experience
developed under a project or work plan in the course of Contractor’s business.
D. Subcontractor Rights
Whenever any data, including computer software, are to be obtained from a subcontractor under
the contract, the Contractor shall use this clause, Rights in Data, in the subcontract, without
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alteration, and no other clause shall be used to enlarge or diminish the District’s or the
Contractor’s rights in that subcontractor data or computer software which is required for the
District.
E. Source Code Escrow
1. For all computer software furnished to the District with the rights specified in section B.2, the
Contractor shall furnish to the District, a copy of the source code with such rights of the scope as
specified in section B.2 of this clause. For all computer software furnished to the District with
the restricted rights specified in section B.1 of this clause, the District, if the Contractor either
directly or through a successor or affiliate shall cease to provide the maintenance or warranty
services provided the District under the contract or any paid-up maintenance agreement, or if the
Contractor should be declared insolvent by a court of competent jurisdiction, shall have the right
to obtain, for its own and sole use only, a single copy of the current version of the source code
supplied under the contract, and a single copy of the documentation associated therewith, upon
payment to the person in control of the source code the reasonable cost of making each copy.
2. If the Contractor or Product manufacturer/developer of software furnished to the District with
the rights specified in section B.1 of this clause offers the source code or source code escrow to
any other commercial customers, the Contractor shall either: (1) provide the District with the
source code for the Product; (2) place the source code in a third party escrow arrangement with a
designated escrow agent who shall be named and identified to the District, and who shall be
directed to release the deposited source code in accordance with a standard escrow arrangement
acceptable to the District; or (3) will certify to the District that the Product manufacturer/
developer has named the District as a named beneficiary of an established escrow arrangement
with its designated escrow agent who shall be named and identified to the District, and who shall
be directed to release the deposited source code in accordance with the terms of escrow.
3. The Contractor shall update the source code, as well as any corrections or enhancements to the
source code, for each new release of the Product in the same manner as provided above, and
certify such updating of escrow to the District in writing.
F. Indemnification and Limitation of Liability
The Contractor shall indemnify and save and hold harmless the District, its officers, agents and
employees acting within the scope of their official duties against any liability, including costs
and expenses, (i) for violation of proprietary rights, copyrights, or rights of privacy, arising out
of the publication, translation, reproduction, delivery, performance, use or disposition of any data
furnished under this contract, or (ii) based upon any data furnished under this contract, or based
upon libelous or other unlawful matter contained in such data.
I.6 OTHER CONTRACTORS
The Contractor shall not commit or permit any act that will interfere with the performance of
work by another District contractor or by any District employee.
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I.7 SUBCONTRACTS
The Contractor hereunder shall not subcontract any of the Contractor’s work or services to any
subcontractor without the prior written consent of the CO. Any work or service so subcontracted
shall be performed pursuant to a subcontract agreement, which the District will have the right to
review and approve prior to its execution by the Contractor. Any such subcontract shall specify
that the Contractor and the subcontractor shall be subject to every provision of this contract.
Notwithstanding any such subcontract approved by the District, the Contractor shall remain
liable to the District for all Contractor's work and services required hereunder.
I.8 INSURANCE
A. GENERAL REQUIREMENTS. The Contractor at its sole expense shall procure and maintain,
during the entire period of performance under this contract, the types of insurance specified
below. The Contractor shall submit a Certificate of Insurance to the Contracting Officer (CO)
giving evidence of the required coverage prior to commencing performance under this contract.
In no event shall any work be performed until the required Certificates of Insurance signed by an
authorized representative of the insurer(s) have been provided to, and accepted by, the CO.
If the Contractor and/or its subcontractors maintain broader coverage and/or higher limits than
the minimums shown below, the District requires and shall be entitled to the broader coverage
and/or the higher limits maintained by the Contractor and subcontractors.
B. INSURANCE REQUIREMENTS
1. Commercial General Liability Insurance (“CGL”) - The Contractor shall provide evidence
satisfactory to the CO with respect to the services performed that it carries a CGL policy, written
on an occurrence (not claims-made) basis, on Insurance Services Office, Inc. (“ISO”) form CG
00 01 04 13 (or another occurrence-based form with coverage at least as broad and approved by
the CO in writing), covering liability for all ongoing and completed operations of the Contractor
and under all subcontracts, covering claims for bodily injury, including without limitation
sickness, disease or death and mental anguish of any persons, broad form property damage,
including loss of use resulting therefrom, personal and advertising injury, and including coverage
for liability arising out of an Insured Contract (including the tort liability of another assumed in a
contract) and acts of terrorism (whether caused by a foreign or domestic source). Such coverage
shall have limits of liability of not less than $1,000,000 for each occurrence, $2,000,000 general
aggregate, $2,000,000 products and completed operations aggregate, and $1,000,000 personal
and advertising injury aggregate limit.
The Commercial General Liability shall be further endorsed to:
a) To the fullest extent permitted by law, provide additional insured coverage using ISO
form CG 2010 0413 and CG2037 04 13 (or its equivalent) to The Government of the
District of Columbia
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance
available to the additional insureds
c) A waiver of subrogation in favor of The Government of the District of Columbia
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d) Any Annual Aggregate shall apply on a per location or per project basis
e) Defense costs shall be in addition to and not erode the limits of liability
2. Automobile Liability Insurance - The Contractor shall provide evidence satisfactory to the CO of
commercial (business) automobile liability insurance written on ISO form CA 00 01 10 13 (or
another form with coverage at least as broad and approved by the CO in writing) including
coverage for all owned, hired, borrowed and non-owned vehicles and equipment used by the
Contractor in connection with work under this agreement, with a minimum combined single limit
of $1,000,000. Such policy or policies of automobile liability insurance shall be written on an
"occurrence" (as opposed to a "claims made") basis.
The Commercial Auto Liability policy shall be further endorsed to:
a) To the fullest extent permitted by law, provide additional insured coverage to The
Government of the District of Columbia
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance
available to the additional insureds
c) A waiver of subrogation in favor of The Government of the District of Columbia
d) Defense costs shall be in addition to and not erode the limits of liability
e) If applicable, include Form CA 99 48 03 06 Pollution Liability - Broadened Coverage
for Covered Autos - Business Auto, Motor Carrier, and Truckers (or its equivalent)
f) Moving and Storage Companies shall be required to provide evidence of BMC91 or
BMC91X filing
For Contractors providing transportation:
Contractors providing transportation must additionally comply with the following:
a) Operators holding a restricted WMATC Certificate of Authority must have a single
limit of $1.5 million in combined (bodily injury and physical damage) coverage, or
b) Operators holding an unrestricted WMATC Certificate of Authority must have a
single limit of $5M in combined (bodily injury and physical damage) coverage.
In addition, both types of WMATC certificate holders must have in place the following
Licensing Requirements as applicable:
a) Commercial Driver’s License (CDL) with the following endorsements:
i) P (Passenger): All drivers MUST have a P endorsement enabling them to transport
passengers (16 or more).
ii) S (School Bus): All drivers operating school buses (flashing lights, swing arm
w/stop sign) must also have an S endorsement. Please note that driver credentials
for any vehicles that are converted school buses must have S.
b) Valid (unexpired) US Department of Transportation Medical Examiner Certification
(“Medical Card”).
For Contractors using District Government-Owned Vehicles:
Agencies that provide Contractors with District Government-owned or leased motor vehicles are
responsible for ensuring that such vehicles are used only for the performance under this
Contract. Contractor and its subcontractors are prohibited from using such vehicles for home-to-
work transportation unless specifically provided for under the terms of the contract and approved
in writing by the Contracting Officer, or otherwise provided by law. Contractor shall obtain
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automobile liability insurance with a minimum combined single limit of $1,000,000 to cover
bodily injury and property damage to protect the Contractor and the District Government against
third-party claims arising from the use of District Government-owned vehicles. The Commercial
Auto Liability Policy shall be endorsed to include:
a) To the fullest extent permitted by law, provide additional insured coverage to The
Government of the District of Columbia;
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance
available to the additional insureds; and
c) A waiver of subrogation in favor of The Government of the District of Columbia.
In the event of loss, destruction, or damage to any government-owned vehicles used in the
performance of contact, Contractor shall be liable for full cost of repair or replacement of lost,
destroyed, or damaged vehicle.
3. Workers’ Compensation Insurance - The Contractor shall provide evidence satisfactory to the
CO of Workers’ Compensation insurance in accordance with the statutory mandates of the
District of Columbia or the jurisdiction in which the contract is performed.
Employer’s Liability Insurance - The Contractor shall provide evidence satisfactory to the CO of
employer’s liability insurance as follows: $500,000 per accident for injury; $500,000 per
employee for disease; and $500,000 for policy disease limit.
The Workers Compensation and Employers Liability shall be further endorsed to:
a) Include a Waiver of Subrogation in favor of The Government of the District of Columbia.
b) Where applicable, include United States Longshore and Harbor Workers Compensation
Act (USL&H)
c) Where applicable, include Jones Act Coverage for seamen or crew members on an “if
any” basis.
4. Media Liability and Network Security/Privacy (Cyber) Liability Insurance covering acts, errors,
omissions, and violation of any consumer protection laws arising out of Contractor’s operations
or services with a limit of $5,000,000 per claim and in the aggregate. Such coverage shall
include but not be limited to, third party and first party coverage for loss or disclosure of any
data, including personally identifiable information and payment card information, network
security failure, violation of any consumer protection laws, unauthorized access and/or use or
other intrusions, infringement of any intellectual property rights (except patent), negligence or
breach of duty to use reasonable care, breach of any duty of confidentiality, invasion of privacy,
or violations of any other legal protections for personal information, defamation, libel, slander,
commercial disparagement, negligent transmission of computer virus, or use of computer
networks in connection with denial of service attacks. Such coverage shall include regulatory
defense and fines/penalties in any jurisdiction anywhere in the world. Such coverage shall
include contractual privacy coverage for data breach response and crisis management costs that
would be incurred by Contractor on behalf of The Government of the District of Columbia in the
event of a data breach including legal and forensic expenses, notification costs, credit monitoring
costs, and costs to operate a call center. Contractor shall maintain coverage in force during the
term of this Agreement and for an extended reporting period of not less than two (2) years after.
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5. Technology Liability Insurance (Errors & Omissions) - The Contractor shall provide Technology
Liability Insurance (Errors and Omissions) to cover liability resulting from any error or omission
in the performance of professional services under this Contract. The policy shall provide limits
of $2,000,000 per claim or per occurrence for each wrongful act and $2,000,000 annual
aggregate. The Contractor warrants that any applicable retroactive date precedes the date the
Contractor first performed any professional services for the Government of the District of
Columbia and that continuous coverage will be maintained or an extended reporting period will
be exercised for a period of at least ten years after the completion of the professional services.
Limits may not be shared with other lines of coverage.
6. Professional Liability Insurance (Errors & Omissions) - The Contractor shall provide
Professional Liability Insurance (Errors and Omissions) to cover liability resulting from any
error or omission in the performance of professional services under this Contract. The policy
shall provide limits of $1,000,000 per claim or per occurrence for each wrongful act and
$2,000,000 annual aggregate. The Contractor warrants that any applicable retroactive date
precedes the date the Contractor first performed any professional services for the Government of
the District of Columbia and that continuous coverage will be maintained or an extended
reporting period will be exercised for a period of at least ten years after the completion of the
professional services. Limits may not be shared with other lines of coverage.
7. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence satisfactory to
the CO of commercial umbrella with minimum limits of $5,000,000 per occurrence and
$5,000,000 in the annual aggregate. Coverage must excess of required commercial general
liability, commercial auto liability, and employers’ liability. The insurance required under this
paragraph shall be written in a form that annually reinstates all required limits. Coverage shall be
primary to any insurance, self -insurance or reinsurance maintained by The Government of the
District of Columbia and the “other insurance” provision must be amended in accordance with this
requirement and principles of vertical exhaustion.
8. Crime Insurance (3rd Party Indemnity) - The Contractor shall provide a Crime policy including
3rd party fidelity to cover the dishonest acts of subcontractor s, its employees and/or volunteers
which result in a loss to the District. The Government of the District of Columbia shall be included
as loss payee. The policy shall provide a limit of $400,000 per occurrence.
9. Employment Practices Liability - The Contractor shall provide evidence satisfactory to the CO
with respect to the operations performed to cover the defense of claims arising from employment
related wrongful acts including but not limited to: Discrimination, Sexual Harassment, Wrongful
Termination, Workplace Torts, "Bullying" in "any location" and "by any means," including the
Internet, whether between employees of contractor or against third parties. Employment Practices
Liability coverage must specifically state Third Party Liability c overage is included. Contractor
will indemnify and defend The Government of the District of Columbia should it be named co-
defendant or be subject to or party of any claim. Coverage shall also extend to Temporary Help
Firms and Independent Contractors hired by Contractor. The policy shall provide limits of not less
than $1,000,000 for each wrongful act and $2,000,000 annual aggregate for each wrongful act.
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10. Installation-Floater Insurance - For projects not involving structural alterations, the Contractor
shall provide an installation floater policy with a limit equal to the Property values being
installed as part of the project. The policy shall cover property while located at the project site, at
temporary locations, or in transit; deductibles will be the sole responsibility of the Contractor.
C. SUBCONTRACTOR INSURANCE REQUIREMENTS
Any and all subcontractors engaged by Contractor for work under this agreement shall be
required to have the same insured required of Contractor. Should the Contractor wish to propose
different insurance requirements for the subcontractor than the ones outlined in the Contract,
then, prior to commencement of work by the subcontractor, the Contractor shall submit in
writing the name and brief description of work to be performed by the subcontractor to the CO.
The CO will promptly provide in writing to the Contractor with a decision regarding the
insurance requirements applicable to the subcontractor. When requested by the CO, the
Contractor must provide proof of the subcontractor's required insurance prior to commencement
of work by the subcontractor.
D. PRIMARY AND NONCONTRIBUTORY INSURANCE
The insurance required herein shall be primary to and will not seek contribution from any other
insurance, reinsurance or self-insurance including any deductible or retention, maintained by the
Government of the District of Columbia.
E. DURATION. The Contractor shall carry all required insurance until all contract work is
accepted by The Government of the District of Columbia and shall carry listed coverages for ten
years for construction projects following final acceptance of the work performed under this
contract and two years for non-construction related contracts.
F. LIABILITY. These are the required minimum insurance requirements established by The
Government of the District of Columbia. However, it is understood that The Government of the
District of Columbia does not in any way represent that the insurance or the limits of insurance
specified herein are sufficient or adequate to protect your interests or liabilities and will not in
any way limit the contractor’s liability under this contract.
G. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible for any
loss or damage to their personal property, including but not limited to tools and equipment,
scaffolding, and temporary structures, rented machinery, or owned and leased equipment. A
waiver of subrogation shall apply in favor of The Government of the District of Columbia.
H. MEASURE OF PAYMENT. The Government of the District of Columbia shall not make any
separate measure or payment for the cost of insurance and bonds. The Contractor shall include
all the costs of insurance and bonds in the contract price.
I. NOTIFICATION. The Contractor shall ensure that all policies provide that the CO shall be
given thirty (30) days prior written notice in the event of cancellation, non-renewal, or material
changes to the extent such cancellation or material changes results in Contractor no long
complying with the above requirements. The Contractor shall provide the CO with ten (10) days’
prior written notice in the event of non-payment of premium. The Contractor will also provide
the CO with an updated Certificate of Insurance should its insurance coverages renew during the
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contract. The Government of the District of Columbia may reasonably change the above
insurance coverage requirements during the Term by giving Contractor at least 30 days’ notice of
the change. Contractor must comply, at your expense, and deliver to the CO evidence of
compliance before the change becomes effective.
J. CERTIFICATES OF INSURANCE. The Contractor must send to CO, at least 10 days after
execution of this Agreement, certificates of insurance evidencing the required insurance
coverage and endorsements required herein. Contractor must also provide us with evidence of
renewal before the expiration date of each insurance policy. Contractor is responsible for
providing us with 30 days advanced written notice if the certificate of insurance by the insurer
has been canceled, reduced in coverage, or otherwise altered. Certificates of insurance must
reference the corresponding contract number. Evidence of insurance shall be submitted to:
The Government of the District of Columbia
And mailed to the attention of:
Deborah J. White,
Office of Contracting and Procurement
Marion S. Barry, Jr. Building
441 4th St. NW Suite 330 South
202-409-0183 (cell)
deborahj.white@dc.gov
The CO may request, and the Contractor shall promptly deliver updated certificates of insurance,
endorsements indicating the required coverages, and/or certified copies of the insurance policies.
If the insurance initially obtained by the Contractor expires prior to completion of the contract,
renewal certificates of insurance and additional insured and other endorsements shall be
furnished to the CO prior to the date of expiration of all such initial insurance. For all coverage
required to be maintained after completion, an additional certificate of insurance evidencing such
coverage shall be submitted to the CO on an annual basis as the coverage is renewed (or
replaced).
K. DISCLOSURE OF INFORMATION. The Contractor agrees that The Government of the
District of Columbia may disclose the name and contact information of its insurers to any third
party which presents a claim against The Government of the District of Columbia for any
damages or claims resulting from or arising out of work performed by the Contractor, its agents,
employees, servants or subcontractors in the performance of this contract.
L. CARRIER RATINGS. All Contractor’s and its subcontractors’ insurance required in connection
with this contract shall be written by insurance companies with an A.M. Best Insurance Guide
rating of at least A- VII or better (or the equivalent by any other rating agency) and licensed in
the District of Columbia.
M. WARRANTIES. When applicable, the Contractor should be named as an additional insured on
the applicable manufacturer’s/distributer’s Commercial General Liability policy using Insurance
Services Office, Inc. (“ISO”) form CG 20 15 04 13 (or another occurrence-based form with
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coverage at least as broad). CO should collect, review for accuracy, and maintain all warranties
for goods and services.
I.9 EQUAL EMPLOYMENT OPPORTUNITY
In accordance with the District of Columbia Administrative Issuance System, Mayor’s Order 85-
85 dated June 10, 1985, the forms for completion of the Equal Employment Opportunity
Information Report are incorporated herein as Section J.3. An award cannot be made to any
bidder who has not satisfied the equal employment requirements.
I.10 ORDER OF PRECEDENCE
The contract awarded as a result of this IFB will contain the following clause:
ORDER OF PRECEDENCE
A conflict in language shall be resolved by giving precedence to the document in the highest order of
priority that contains language addressing the issue in question. The following documents are
incorporated into the contract by reference and made a part of the contract in the following order of
precedence:
(1) An applicable Court Order, if any
(2) Letter Contract
(3) Definitized Contract document
(4) Standard Contract Provisions
(5) Contract attachments other than the Standard Contract Provisions
(6) IFB, as amended
(7) Bid
I.11 DISPUTES
Delete clause 14, Disputes, of the Standard Contract Provisions dated July 2010 for use with
District of Columbia Government Supplies and Services Contracts and substitute the following
clause 14, Disputes, in its place:
14. Disputes
All disputes arising under or relating to the contract shall be resolved as provided herein.
(a) Claims by the Contractor against the District: Claim, as used in paragraph (a) of
this clause, means a written assertion by the Contractor seeking, as a matter of right,
the payment of money in a sum certain, the adjustment or interpretation of contract
terms, or other relief arising under or relating to the contract. A claim arising under a
contract, unlike a claim relating to that contract, is a claim that can be resolved under
a contract clause that provides for the relief sought by the claimant
(1) All claims by a Contractor against the District arising under or relating to a contract shall
be in writing and shall be submitted to the CO for a decision. The Contractor’s claim
shall contain at least the following:
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(i) A description of the claim and the amount in dispute;
(ii) Data or other information in support of the claim;
(iii) A brief description of the Contractor’s efforts to resolve the dispute prior to filing
the claim; and
(iii) The Contractor’s request for relief or other action by the CO.
(2) The CO may meet with the Contractor in a further attempt to resolve the claim by
agreement.
(3) The CO shall issue a decision on any claim within 120 calendar days after receipt of the
claim. Whenever possible, the CO shall take into account factors such as the size and
complexity of the claim and the adequacy of the information in support of the claim
provided by the Contractor.
(4) The CO’s written decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings
of fact, although specific findings of fact are not required and, if made,
shall not be binding in any subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine
the amount of monetary settlement, the contract adjustment to be
made, or other relief to be granted;
(vi) Indicate that the written document is the CO’s final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing
the decision to the Contract Appeals Board.
(5) Failure by the CO to issue a decision on a contract claim within 120 days of receipt of the
claim will be deemed to be a denial of the claim and will authorize the commencement of
an appeal to the Contract Appeals Board as provided by D.C. Official Code § 2-360.04.
(6) If a contractor is unable to support any part of its claim and it is determined that
the inability is attributable to a material misrepresentation of fact or fraud on the
part of the Contractor, the Contractor shall be liable to the District for an amount
equal to the unsupported part of the claim in addition to all costs to the District
attributable to the cost of reviewing that part of the Contractor’s claim. Liability
under this paragraph (a)(6) shall be determined within six (6) years of the
commission of the misrepresentation of fact or fraud.
(7) Pending final decision of an appeal, action, or final settlement, the Contractor shall
proceed diligently with performance of the contract in accordance with the decision of
the CO.
(b) Claims by the District against the Contractor: Claim as used in paragraph (b) of
this clause, means a written demand or written assertion by the District seeking, as a
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matter of right, the payment of money in a sum certain, the adjustment of contract
terms, or other relief arising under or relating to the contract. A claim arising under a
contract, unlike a claim relating to that contract, is a claim that can be resolved under
a contract clause that provides for the relief sought by the claimant.
(1) The CO shall decide all claims by the District against a contractor arising under or
relating to a contract.
(2) The CO shall send written notice of the claim to the contractor. The CO’s written
decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings of
fact, although specific findings of fact are not required and, if made,
shall not be binding in any subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine the amount
of monetary settlement, the contract adjustment to be made, or other relief to
be granted;
(vi) Indicate that the written document is the CO’s final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing
the decision to the Contract Appeals Board.
(3) The CO shall support the decision by reasons and shall inform the
Contractor of its rights as provided herein.
(4) Before or after issuing the decision, the CO may meet with the Contractor to
attempt to resolve the claim by agreement.
(5) The authority contained in this paragraph (b) shall not apply to a claim or dispute
for penalties or forfeitures prescribed by statute or regulation which another
District agency is specifically authorized to administer, settle or determine.
(6) This paragraph shall not authorize the CO to settle, compromise, pay, or
otherwise adjust any claim involving fraud.
(c) Decisions of the CO shall be final and not subject to review unless the Contractor timely
commences an administrative appeal for review of the decision, by filing a complaint
with the Contract Appeals Board, as authorized by D.C. Official Code § 2-360.04.
(d) Pending final decision of an appeal, action, or final settlement, the Contractor
shall proceed diligently with performance of the contract in accordance with the
decision of the CO.
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I.12 CHANGES
Delete clause 15, Changes, of the Standard Contract Provisions dated July 2010 for use with
District of Columbia Government Supplies and Services Contracts and substitute the following
clause 15, Changes, in its place:
15. Changes:
(a) The CO may, at any time, by written order, and without notice to the surety, if any, make
changes in the contract within the general scope hereof. If such change causes an increase or
decrease in the cost of performance of the contract, or in the time required for performance,
an equitable adjustment shall be made. Any claim for adjustment for a change within the
general scope must be asserted within ten (10) days from the date the change is ordered;
provided, however, that the CO, if he or she determines that the facts justify such action,
may receive, consider and adjust any such claim asserted at any time prior to the date of
final settlement of the contract. If the parties fail to agree upon the adjustment to be made,
the dispute shall be determined as provided in clause 14 Disputes.
(b) The District shall not require the Contractor, and the Contractor shall not require a
subcontractor, to undertake any work that is beyond the original scope of the contract or
subcontract, including work under a District-issued change order, when the additional work
increases the contract price beyond the not-to-exceed price or negotiated maximum price of
this contract, unless the CO:
(1) Agrees with Contractor, and if applicable, the subcontractor on a price for the
additional work;
(2) Obtains a certification of funding to pay for the additional work;
(3) Makes a written, binding commitment with the Contractor to pay for the
additional work within 30-days after the Contractor submits a proper invoice; and
(4) Provides the Contractor with written notice of the funding certification.
(c) The Contractor shall include in its subcontracts a clause that requires the Contractor to:
(1) Within 5 business days of its receipt of notice the approved additional funding,
provide the subcontractor with notice of the amount to be paid to the
subcontractor for the additional work to be performed by the subcontractor;
(2) Pay the subcontractor any undisputed amount to which the subcontractor is
entitled for the additional work within 10 days of receipt of payment from the
District; and
(3) Notify the subcontractor and CO in writing of the reason the Contractor withholds
any payment from a subcontractor for the additional work.
(d) Neither the District, Contractor, nor any subcontractor may declare another party to be in
default, or assess, claim, or pursue damages for delays, until the parties to agree on a price
for the additional work.
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I.13 NON-DISCRIMINATION CLAUSE
Delete clause 19, Non-Discrimination Clause, of the Standard Contract Provisions dated July 2010 for
use with District of Columbia Government Supplies and Services Contracts and substitute the following
clause 19, Non-Discrimination Clause, in its place:
19. Non-Discrimination Clause:
(a) The Contractor shall not discriminate in any manner against any employee or applicant for
employment that would constitute a violation of the District of Columbia Human Rights Act,
effective December 13, 1977, as amended (D.C. Law 2-38; D.C. Official Code § 2-1401.01
et seq.) (“Act”, as used in this clause). The Contractor shall include a similar clause in all
subcontracts, except subcontracts for standard commercial supplies or raw materials. In
addition, the Contractor agrees, and any subcontractor shall agree, to post in conspicuous
places, available to employees and applicants for employment, a notice setting forth the
provisions of this non-discrimination clause as provided in section 251 of the Act.
(b) Pursuant to Mayor’s Order 85-85, (6/10/85), Mayor’s Order 2002-175 (10/23/02), Mayor’s
Order 2011-155 (9/9/11) and the rules of the Office of Human Rights, Chapter 11 of Title 4
of the D.C. Municipal Regulations, the following clauses apply to the contract:
(1) The Contractor shall not discriminate against any employee or applicant for
employment because of actual or perceived: race, color, religion, national
origin, sex, age, marital status, personal appearance, sexual orientation,
gender identity or expression, family responsibilities, genetic information,
disability, matriculation, political affiliation, or credit information. Sexual
harassment is a form of sex discrimination which is prohibited by the Act.
In addition, harassment based on any of the above protected categories is
prohibited by the Act.
(2) The Contractor agrees to take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without
regard to their actual or perceived: race, color, religion, national origin, sex,
age, marital status, personal appearance, sexual orientation, gender identity
or expression, family responsibilities, genetic information, disability,
matriculation, political affiliation, or credit information. The affirmative
action shall include, but not be limited to the following:
(a) employment, upgrading or transfer;
(b) recruitment, or recruitment advertising;
(c) demotion, layoff or termination;
(d) rates of pay, or other forms of compensation; and
(e) selection for training and apprenticeship.
(3) The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided by the contracting
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agency, setting forth the provisions in paragraphs 19(b)(1) and (b)(2)
concerning non-discrimination and affirmative action.
(4) The Contractor shall, in all solicitations or advertisements for employees
placed by or on behalf of the Contractor, state that all qualified applicants
will receive consideration for employment pursuant to the non-
discrimination requirements set forth in paragraph 19(b)(2).
(5) The Contractor agrees to send to each labor union or representative of
workers with which it has a collective bargaining agreement or other
contract or understanding, a notice to be provided by the contracting
agency, advising the said labor union or workers’ representative of that
contractor’s commitments under this nondiscrimination clause and the Act,
and shall post copies of the notice in conspicuous places available to
employees and applicants for employment.
(6) The Contractor agrees to permit access to its books, records, and accounts
pertaining to its employment practices, by the Chief Procurement Officer or
designee, or the Director of the Office of Human Rights or designee, for
purposes of investigation to ascertain compliance with the Act, and to
require under terms of any subcontractor agreement each subcontractor to
permit access of such subcontractors’ books, records, and accounts for such
purposes.
(7) The Contractor agrees to comply with the provisions of the Act and with all
guidelines for equal employment opportunity applicable in the District
adopted by the Director of the Office of Human Rights, or any authorized
official.
(8) The Contractor shall include in every subcontract the equal opportunity
clauses, i.e., paragraphs 19(b)(1) through (b)(9) of this clause, so that such
provisions shall be binding upon each subcontractor.
(9) The Contractor shall take such action with respect to any subcontract as the CO
may direct as a means of enforcing these provisions, including sanctions for
noncompliance; provided, however, that in the event the Contractor becomes
involved in, or is threatened with, litigation with a subcontractor or vendor as a
result of such direction by the contracting agency, the Contractor may request the
District to enter into such litigation to protect the interest of the District.
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I.14 COST AND PRICING DATA
Delete clause 25, Cost and Pricing Data, of the Standard Contract Provisions dated July 2010 for use
with District of Columbia Government Supplies and Services Contracts.
I.15 RESERVED
I.16 CAMPAIGN FINANCE REFORM
I.16.1 Mandatory Certification
I.16.1.1 The Contractor shall certify that it has read and is in compliance with the Campaign Finance
Reform Amendment Act of 2018, effective March 13, 2019 (D.C. Law 22-250; D.C. Official Code § 1-
1001.03 et seq.). This certification is included in the Bidder/Offeror Certification Form.
I.16.1.2 The Contractor shall re-certify prior to the exercise of any option period that it has read and is
in compliance with the Campaign Finance Reform Amendment Act of 2018, effective March 13, 2019
(D.C. Law 22-250; D.C. Official Code § 1-1001.03 et seq.). This certification is included in the
Bidder/Offeror Certification Form.
I.16.2 Reporting Contractor’s Principals
Contractors shall inform the contracting officer of any change to its principals during the term of the
contract within thirty (30) days of its occurrence.
I.16.3 Prohibited Contributions
I.16.3.1 For contracts with a maximum aggregate value (the total sum of the contract ceiling for the base
period and any subsequent option periods) of between $250,000 and up to and including
$1,000,000 and a base period of performance of 1 year or less, neither the Contractor nor any of
its principals may make any contribution to the Mayor, any candidate for Mayor, any political
committee affiliated with the Mayor or a candidate for Mayor, or any constituent-service
program affiliated with the Mayor for the period from the date of contract award through one
year after the contract ends or is terminated.
I.16.3.2 For contracts with a maximum aggregate value (the total sum of the contract ceiling for the base
period and any subsequent option periods) of over $1,000,000 or with a base period of longer
than 1 year, neither the Contractor nor any of its principals may make any contribution to the
Mayor, any candidate for Mayor, any political committee affiliated with the Mayor or a
candidate for Mayor, any constituent-service program affiliated with the Mayor, any
Councilmember, any candidate for Councilmember, any political committee affiliated with a
Councilmember or a candidate for Councilmember, or any constituent-service program affiliated
with a Councilmember for the period from the date of contract award through one year after the
contract ends or is terminated.
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I.17. AMERICANS WITH DISABILITIES ACT of 1990 (ADA)
During the performance of the contract, the Contractor and all of its subcontractors shall comply with
the ADA. The ADA makes it unlawful to discriminate in employment against a qualified individual
with a disability. Contractors providing public transportation shall comply with Title II of the ADA.
Contractors providing public accommodation shall comply with Title III of the ADA. Contractors
providing telecommunication shall comply with Title IV of the ADA. See 42 U.S.C. § 12101 et seq.
INTENTIONALLY LEFT BLANK
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SECTION J: ATTACHMENTS
The following list of attachments is incorporated into the solicitation by reference.
Attachment
Number Document
J.1
Government of the District of Columbia Standard Contract Provisions for
Use with the Supplies and Services Contracts (July 2010)
available at http://ocp.dc.gov, under Quick Links click on “Required
Solicitation Documents”
J.2 U.S. Department of Labor Wage Determination No. 2015-4281
No. 35, December 3, 2025.
J.3
Equal Employment Opportunity Employer Information Report and Mayor’s
Order 85-85
available at available at http://ocp.dc.gov, under Quick Links click on
“Required Solicitation Documents”
J.4
Department of Employment Services First Source Employment Agreement
available at http://ocp.dc.gov, under Quick Links click on “Required
Solicitation Documents”
J.5
Way to Work Amendment Act of 2006 - Living Wage Notice available at
http://ocp.dc.gov, under Quick Links click on “Required Solicitation
Documents”
J.6
Way to Work Amendment Act of 2006 - Living Wage Fact Sheet available at
http://ocp.dc.gov, under Quick Links click on “Required Solicitation
Documents”
J.7 Subcontracting Plan (if required by law) available at http://ocp.dc.gov, under
Quick Links click on “Required Solicitation Documents”
J.8
First Source Initial Employment Plan (if contract is $300,000 or more)
available at http://ocp.dc.gov, under Quick Links click on “Required
Solicitation Documents”