Proposed Contract with HME, Inc. to Contract No. CW128791

MURIEL BOWSER
MAYOR
March 17, 2026
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D .C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed definitive Contract No. CW128791 with HME, Inc., in the not-to-exceed amount of
$32,502,456. The period of performance is from October 27, 2025, through November 30, 2027.
Under the proposed contract, HME, Inc., will provide a minimum of one and a maximum of
twenty-four pumpers for the Apparatus division of the Fire and Emergency Medical Services
Department.
My administration is available to discuss any questions you may have regarding the proposed
contract. In order to facilitate a response to any questions you may have, please have your staff
contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at (202) 724-
8759.
I look forward to the Council's favorable consideration of this contract.

1

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement

Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:

COUNCIL CONTRACT SUMMARY
(Multiyear)

(A) Contract Number: CW128791

Proposed Contractor: HME, Inc.

Proposed Contractor’s Principals: Gary Troost, President
Kirsten Skyba, Vice President

Contract Amount (Base Period): $2,254,269 (Minimum)
$32,502,456 (Maximum)

Unit and Method of Compensation: Fixed per Unit Price

Term of Contract: October 27, 2025, through November 30, 2027 (October 27,
2025, through April 22, 2026 (Letter Contract))

Type of Contract: Indefinite Delivery/Indefinite Quantity (IDIQ)

Source Selection Method: Cooperative Agreement

(B) For a contract containing option periods, the contract amount for the base period and for each
option period. If the contract amount for one or more of the option periods differs from the
amount for the base period, provide an explanation of the reason for the difference:

There are no option years.

(C) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District; or
(2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):

2

The Citywide Clean Hands database indicates that the proposed contractor is current with its
District taxes.

(D) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:

The Office of the Chief Financial Officer certified that funding is consistent with the financial plan
and budget.

(E) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:

The D.C. Fire and Emergency Medical Services Department requires the Contractor to provide a
minimum of one and a maximum of twenty-four pumpers that will be used to provide emergency
response services throughout the District.

(F) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:

The District shall utilize the Houston-Galveston Area Council (H-GAC) Contract No. FS12-23,
with HME, Inc., to satisfy the District’s requirements. The H-GAC Contract was competitively
awarded, and the pricing is based on large volumes; therefore, the District benefits from the lower
prices achieved as a result of the economies of scale.

(G) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:

There have been no protests of this award.

(H) A description of any other contracts the proposed contractor is currently seeking or holds
with the District:

None

(I) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:

HME, Inc., has been in business since 1910 providing various forms of fire apparatus such as aerial
ladder trucks, pumpers, tankers, rescue squads, and custom chassis across the United States.
The company is a one-stop solution for apparatus vehicle needs. The firm holds multiple contracts
with H-GAC and Sourcewell offering light, medium, and heavy-duty fire trucks with related

3

accessories utilized by apparatus divisions. Their most recent Dun and Bradstreet report indicates
that HME, Inc., has a clear history.

(J) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:

There is no subcontracting opportunity within this delivery order.

(K) Performance standards and the expected outcome of the proposed contract:

The Contractor shall provide a minimum of one up to a maximum of twenty-four pumpers for
apparatus.

(L) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:

Not-to-Exceed $900,000 – October 27, 2025

(M) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:

The proposed contract has been determined to be legally sufficient, and a certification has been
issued by the Bidder Offeror Certification Form that the contractor has no pending legal claims
against the District.

(N) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):

A certification issued by the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes.

(O) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:

The contractor has self-certified its compliance with its federal taxes.

(P) (1) A certification that the proposed contractor has been determined not to be in violation of
section 334a of the Board of Ethics and Government Accountability Establishment and

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Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and
(2) A certification from the proposed contractor that it currently is not and will not be in
violation of section 334a of the Board of Ethics and Government Accountability
Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official
Code § 1-1163.34a:

The contractor has certified, via the Bidder/Offeror Certification form, that it is (1) not in violation
of section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and (2)
currently is not and will not be in violation of section 334a of the Board of Ethics and Government
Accountability Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C.
Official Code § 1-1163.34a.

(Q) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.:

The proposed contractor is not a certified small, local, disadvantaged and resident -owned business
enterprise.

(R) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:

None

(S) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:

The contractor is not debarred or excluded from providing services to the District and federal
governments.

(T) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):

Determination & Findings for Use of a Cooperative Agreement
Determination & Findings for Price Reasonableness
Determination & Findings for Contractor Responsibility
Determination & Findings for Multi-Year Contract

(U) Where the contract, and any amendments or modifications, if executed, will be made
available online:

www.ocp.dc.gov

5

(V) Where the original solicitation, and any amendments or modifications, will be made available
online:

Not applicable

1101 4th Street, SW
Washington, DC 20024
Date of Notice: January 9, 2026 L0015354473Notice Number:
FEIN: **-***3931
Case ID: 18831303

Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
HME, INC.
1950 BYRON CENTER AVE SW
WYOMING MI 49519-1247

Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

COPY
1100 4th Street, S.W. • SUITE 730E • WASHINGTON, D.C. 20024
GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE ASSOCIATE CHIEF FINANCIAL OFFICER
PUBLIC SAFETY & JUSTICE CLUSTER
MEMORANDUM
TO: Nancy Hapeman, Chief Procurement Officer
Office of Contracting and Procurement
FROM: David Garner, Associate Chief Financial Officer
Public Safety and Justice Cluster
DATE: March 13, 2026
SUBJECT: Certification of Funding Availability for HME Urban Pumpers, Inc
The Office of the Chief Financial Officer (OCFO) certifies available funding in the Fire and
Emergency Medical Services Department (F&EMS) FY26 to FY31 capital budget plan in the
amount of $25,276,842.00 for the purchase of 18 pumpers.
Future orders above the funds available are contingent upon the identification of additional
funding.
If you have any questions concerning this certification, please contact Jason Bumiller, Agency
Fiscal Officer, at (202) 552-9179.

400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General

ATTORNEY GENERAL
BRIAN L. SCHWALB

Commercial Division

MEMORANDUM

TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs

FROM: Robert Schildkraut
Section Chief
Government Contracts Section

DATE: February 20, 2026

SUBJECT: Approval of Contract for Pumper Trucks
Contractor: HME, Inc.
Contract Number: CW128791
Contract Amount: Minimum - $2,254,269, Maximum - $32,502,456

This is to Certify that this Office has reviewed the above- referenced Contract and that we have
found it to be legally sufficient. If you have any questions in this regard, please do not hesitate to
call me at (202) 724-4018.

______________________________
Robert Schildkraut

Government of the District of Columbia
Office of Contracting and Procurement

October 22, 2025

Kirsten Skyba
Vice President
HME, Inc.
1950 Byron Center Ave. SW
Wyoming MI 49519-1247

Subject: Letter Contract
Caption: Pumpers for Apparatus Division
Contract: CW128791
Dear Ms. Skyba:
This is a letter contract between the District of Columbia (District) and HME, Inc. (Contractor)
wherein the Contractor agrees to perform the services set forth as detailed in contract no.
CW128791. It is the District’s intent to award the definitized contract pending approval of the
Council of the District of Columbia.

The District intends to definitize this letter contract within 60 days of the date of award of this
letter contract (the date the Contracting Officer signs this letter contract), at which time this
letter contract shall merge with the definitized contract. Before the expiration of the 60 days, the
Contracting Officer may authorize an additional period in accordance with section 2425.9 of the
procurement regulations, 27 DCMR, Chapter 24, Section 2425.9 (1988). If the District does not
definitize this letter contract within 60 days of the date of award of this letter contract or any
extensions thereof, this letter contract shall expire. In the event of expiration of this letter
contract, the District shall pay contractor for the services performed under this letter contract in
an amount not to exceed $900,000. The period of performance of this letter contract is 60 days
from the date of award.
The award amount of this letter contract is not- to-exceed $ 900,000. In no event shall the
amount paid under this letter contract, or any extensions thereof, exceed 50% of the total
10/27/2025

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW128791 1 2
2. Amendment/Modification Number 3. Effective Date 4. Requisition No. 5. Solicitation Caption
M001 12/26/2025 Pumpers for Apparatus Division
6. Issued by: Code JM0SS 7. Administered by (If other than line 6)
Office of Contracting and Procurement Transportation and
Specialty Equipment Commodity Group
899 North Capitol Street NE 5th Floor
Washington DC 20002
Fire & Emergency Medical Services (FEMS)
899 North Capitol Street NE 3rd Floor (3125K)
Washington DC 20002
8. Name and Address of Contractor (No. street, city, county, state and zip code)
HME, Inc.
1950 Byron Center Ave. SW
Wyoming MI 49519-1247
9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
X
10A. Modification of Contract/Order No.
CW128791

10B. Dated (See Item 13)
10/27/2025
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning _one_ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or
(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT
THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by
virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS ,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): THE CHANGES CLAUSE,
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.
C. This supplemental agreement is entered into pursuant to authority of:

X D. Other (Specify type of modification and authority)
27 DCMR Section 2425.9, Letter Contracts
E. IMPORTANT: Contractor is not is required to sign this document and return ____ ___________ copy to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
A. The Government of the District of Columbia hereby extends the period of performance for Letter Contract No.
CW128791 by an additional 60 days, from December 26, 2025, through February 23, 2026, pursuant to 27 DCMR
2425.9, Letter Contracts.
B. The not-to-exceed amount and all other terms of the Letter Contract shall remain unchanged.

Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (HME, Inc) 16A. Name of Contracting Officer
Angela Turner
15B. Name of Contractor

(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia

(Signature of Contracting Officer)
16C. Date Signed

12/24/2025
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW128791 1 2
2. Amendment/Modification Number 3. Effective Date 4. Requisition No. 5. Solicitation Caption
M002 February 24, 2026 Pumpers for Apparatus Division
6. Issued by: Code JM0SS 7. Administered by (If other than line 6)
Office of Contracting and Procurement Transportation and
Specialty Equipment Commodity Group
899 North Capitol Street NE 5th Floor
Washington DC 20002
Fire & Emergency Medical Services (FEMS)
899 North Capitol Street NE 3rd Floor (3125K)
Washington DC 20002
8. Name and Address of Contractor (No. street, city, county, state and zip code)
HME, Inc.
1950 Byron Center Ave. SW
Wyoming MI 49519-1247
9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
X
10A. Modification of Contract/Order No.
CW128791
10B. Dated (See Item 13)
10/27/2025
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning _one_ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or
(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT
THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by
virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS ,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): THE CHANGES CLAUSE,
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.
C. This supplemental agreement is entered into pursuant to authority of:
X D. Other (Specify type of modification and authority)
27 DCMR Section 2425.9, Letter Contracts
E. IMPORTANT: Contractor is not is required to sign this document and return ____ ___________ copy to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
A. The Government of the District of Columbia hereby extends the period of performance for Letter Contract No.
CW128791 by an additional 60 days, from February 24, 2026, through April 22, 2026, pursuant to 27 DCMR
2425.9, Letter Contracts.
B. The not-to
-exceed amount and all other terms of the Letter Contract shall remain unchanged.
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (HME, Inc) 16A. Name of Contracting Officer
Angela Turner
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date Signed
2/20/2026
2/9/26
1. SCOPE OF WORK
The District of Columbia Office of Contracting and Procurement (OCP), on behalf of
the Fire
and Emergency Medical Services Department (FEMS) (“The District”) is
seeking a contractor to provide pumpers for apparatus
Division.
2. COOPERATIVE AGREEMENT NUMBER: H-GAC Contract No. FS12-23 (Attachment B)
3. DELIVERY ORDER NO.: CW128791
4. TERM
OF THE AGREEMENT:
The
period of performance shall be from the date of award through November 30, 2027.
5
. TYPE OF CONTRACT: Indefinite Delivery – Indefinite Quantity (IDIQ)
This is an IDIQ contract for the supplies or services specified, and effective for the period stated.
a) Delivery or performance shall be made only as authorized by orders issued in accordance
with the Ordering Clause, (Section 16). The Contractor shall furnish to th e District,
when
and if orders supplies or services specified in the schedule up to a maximum quantity
of 24. The District will order at least the minimum quantity of one.
b) There is no limit on the number of orders that may be issued. The District may issue orders
requiring delivery to multiple destinations or performance at multiple locations.
c) Any
order issued during the effective period of this contract and not completed within that
period shall be completed by the Contractor within the time
specified in the order. The
contract shall govern the Contractor's and District's rights and obligations with respect to
that order to the same extent as if the order were completed during the contract's effective
period; provided that the contractor shall not be required to make any deliveries under this
contract after November 30, 2027.
6. PRICING SCHEDULE
6.1 Base Year
Contract
Line Item
No.
(CLIN)
Item Description P er Unit Min.
Qty.
Minimum
Total Price
Max.
Qty.
Maximum
Total Price
0001 SFO SF 07, 4-
Door Custom
Full-Tilt Extruded
Aluminum Cab,
Six (6) Man
Seating, Pumper,
No. 07 - Stainless
Steel Body,
Single Axle, Hale
Q-Max 1500
GPM Side
Mounted Pump,
1000 Gallon
Water Tank - - In
accordance with
HME’s Proposal
dated November
17, 2025
attachment D.
$1,347,769 1 $1,347,769 24 $32,346,456
0002 Delivery cost $6500 1 $6,500 24 $156,000
0003 Expedited design
and engineering
of customized
specifications
(onetime
payment)
$900,000 1 $900,000 0 0
TOTAL NTE AMOUNT: $2,254,269 $32,502,456

7. REQUIREMENTS/SOW

The District of Columbia Office of Contracting and Procurement (OCP), on behalf of
the Fire and Emergency Medical Services Department (FEMS) (“The District”) is
seeking a contractor to provide SFO SF 07, 4-Door Custom Full-Tilt Extruded
Aluminum Cab, Six (6) Man Seating, Pumper, No. 07 - Stainless Steel Body, Single
Axle, Hale Q-Max 1500 GPM Side Mounted Pump, 1000 Gallon Water Tank - In
accordance with HME’s Proposal dated November 17, 2025 attachment D.

8. DELIVERABLES

The Contractor shall perform the activities required to successfully complete the District’s
requirements and submit each deliverable to the Contract Administrator identified in Attachment
C.
9. OPTION TO EXTEND
9.1 The Government may extend the term of this agreement, contingent upon the respective
option periods being extended for H-GAC Contract No. FS12-23, for a period of three one
year option periods, or successive fractions thereof, by written notice to the Contractor
before the expiration of the Delivery order; provided that the District will give the Contractor
a preliminary written notice of its intent to extend at least thirty (30) days before the
agreement expires. The preliminary notice does not commit the District to an extension. The
exercise of this option is subject to the availability of funds at the time of the exercise of this
option. The Contractor may waive the thirty (30) day preliminary notice requirement by
providing a written waiver to the Contracting Officer prior to expiration of the task order.
9.2 If the District exercises this option, the extended task order shall be considered to
include this option provision.
9.3 The price for the option period shall be as specified in the task order/contract.

9.4 The total duration of this task order, including the exercise of any options under this
clause, shall not exceed five years.
10. CONTRACTING OFFICER (CO)

Task order/contracts may be entered into and signed on behalf of the District
Government only by Contracting Officers. The name, address, and telephone number
of the Contracting Officer for this task order is:
Angela Turner
Contracting Officer
Office of Contracting and Procurement
899 North Capitol Street, NW, Suite
500 Washington, DC 20002
Angela.Turner@dc.gov

11. AUTHORIZED CHANGES BY THE CONTRACTING OFFICER

11.1 The CO is the only person authorized to approve changes in any of the
requirements of this task order.

a. The Contractor shall not comply with any order, directive or request that
changes or modifies the requirements of this task order, unless issued in
writing and signed by the CO.

b. In the event the Contractor effects any change at the instruction or request
of any person other than the CO, the change will be considered to have
been made without authority and no adjustment will be made in the
contract price to cover any cost increase incurred as a result thereof.
12. CONTRACTING ADMINISTRATOR (CA)

a. The CA is responsible for general administration of the task order and
advising the CO as to the Contractor’s compliance or noncompliance with
the task order. The CA has the responsibility of ensuring that the work
conforms to the requirements of the task order and such other
responsibilities and authorities as may be specified in the task order. These
include:
b. Keeping the CO fully informed and any technical or Contractual
difficulties encountered during the performance period and advising the
CO of any potential problem areas under the task order;
c. Coordinating site entry for Contractor personnel, if applicable;
d. Reviewing invoices for completed work and recommending approval
by the CO if the Contractor’s prices and costs are consistent with the
contractual amounts and progress is satisfactory and commensurate
with the rate of expenditure;
e. Reviewing and approving invoices for deliverables to ensure receipt of goods
and services. This includes the timely processing of invoices and vouchers in
accordance with the District’s payment provisions; and
f. Maintaining a file that includes all task order/contract correspondence,
modifications, records of inspections (site, data, equipment) and invoice or
vouchers.
g. The address and telephone number of the CA is:

Keith Giles
Fire and Emergency Medical
Services Department (FEMS)
899 North Capital St., NW, 3rd Floor
Washington, DC 20002
Telephone: (202) 603-9763
E-mail: keith.giles1@dc.gov

h. The CA shall NOT have the authority to:

1. Award, agree to, or sign any task order, delivery order
or task order. Only the CO shall make contractual
agreements, commitments, or modifications;
2. Grant deviations from or waive any of the terms and conditions
of the task order;
3. Increase the dollar limit of the task order or authorize work
beyond the dollar limit of the task order,
4. Authorize the expenditure of funds by the Contractor;
5. Change the period of performance; or
6. Authorize the use of District property, except as specified under
the task order.

i. The Contractor shall be held fully responsible for any changes not
authorized in advance, in writing, by the Contracting Officer, may be
denied compensation or other relief for any additional work performed
that is not so authorized, and may also be required, at no additional cost to
the District, to take all corrective action necessitated by reason of the
unauthorized changes.

13. INSURANCE REQUIREMENT

The Contractor at its sole expense shall procure and maintain, during the entire period of performance
under this task order, the types of insurance specified below incorporated from Article 8 of H-GAC
Contract No. FS12-23 with HME, Inc.; which reads:

13.1 General liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a
General Aggregate limit of at least two times the Single Occurrence limit.
13.2 Product liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a
General Aggregate limit of at least two times the Single Occurrence limit for all Products
except Automotive Fire Apparatus. For Automotive Fire Apparatus, see Section B of the
Bid/Proposal Specifications.
13.3 Property Damage or Destruction insurance is required for coverage of End User owned
equipment while in Contractor's possession, custody, or control. The minimum Single
Occurrence limit is $500,000.00 and the General Aggregate limit must be at least two times the
Single Occurrence limit. This insurance may be carried in several ways, e.g. under an Inland
Marine policy, as art of Automobile coverage, or under a Garage keepers policy.”

14. COMPENSATION AND PAYMENT

14.1 PARTIAL PAYMENTS

Unless otherwise specified in this contract, payment will be made on partial deliveries of
goods and services accepted by the District if:

a) The amount due on the deliveries warrants it; or
b) The Contractor requests it and the amount due on the deliveries is in accordance
with the following:
1. Payment will be made on completion and acceptance of each item in
accordance with the agreed upon delivery schedule
c) Presentation of a properly executed invoice.
d) The Price and Progress Payments is as follows:

1. 15% to be invoiced per pumper when Cummins L9 engines,
charge-air coolers and radiators are at HME and upon issuance
by HME of purchase orders for other major chassis components
including frame rails, axles, transmission, aftertreatment and
steering arms. HME to provide photos of delivered components
and confirmation of purchase order issuance.
2. 25% to be invoiced per pumper when engine and drivetrain are
installed in rolling chassis. HME to provide VIN numbers and
engine and transmission serial numbers assigned to each chassis
as deliverables at time of invoicing.
3. 10% to be invoiced upon delivery of each pump module from Waterous to HME.
HME to provide photos of delivered pump modules and pump serial numbers as
verification at time of invoicing.
4. 40% to be invoiced upon completion and inspection of each pumper at factory
including completion of DCFEMS-specified inspection form. HME to provide
UL third-party inspection documentation at time of invoicing for all NFPA
required third party inspections/tests
5. 10% to be invoiced at time of final delivery of each pumper and acceptance by
District.

e) The District will make payments to the Contractor, upon the submission of proper
invoices, at the prices stipulated in this task order, for equipment delivered less any
discounts, allowances or adjustments provided for in this task order.
15. INVOICE SUBMITTAL
15.1 The Contractor shall create and submit payment requests in an electronic
format through the DC Voucher Portal, https://vendorportal.dc.gov.

15.2 Unless otherwise specified in this contract, payments are progressive and
made as equipment is delivered and as installation per vehicle is completed.
The Contractor shall submit proper invoices on a progressive basis, as
equipment is received, delivered, and installation is completed.

15.3 To constitute a proper invoice, the Contractor shall enter all required
information into the Portal after selecting the applicable purchase order
number which is listed on the Contractor’s profile.

16. ORDERING CLAUSE

16.1 Any supplies and services to be furnished under this contract must be ordered by issuance of
delivery orders or task orders by the CO. Such orders may be issued during the term of this contract.

16.2 All delivery orders or task orders are subject to the terms and conditions of this contract. In the
event of a conflict between a delivery order or task order and this contract, the contract shall control.

16.3 If mailed, a delivery order or task order is considered "issued" when the District deposits the order
in the mail. Orders may be issued by facsimile or by electronic commerce methods.
17. ORDER OF PRECEDENCE
A conflict in language shall be resolved by giving precedence to the document in the
highest order of priority that contains language addressing the issue in question. The
following documents are incorporated into the task order by reference and made a
part of the task order in the following order of precedence:
(1) An applicable Court Order, if any
(2) H-GAC Contract No. FS12-23
(3) Task Order No. CW128791
18. ATTACHMENTS

The following list of attachments is incorporated into the Task Order:

Attachment
Number Document
A
Government of the District of Columbia Standard Contract Provisions for Use with
the Supplies and Services Contracts (July 2010)
available at http://ocp.dc.gov, under Quick Links click on “Required Solicitation
Documents”
B H-GAC Contract No. FS12-23

C Pumper Production Milestone Plan
D Quote/HGAC Pricing Sheet