Proposed contract with TRI Consulting, Inc. for Contract No. DCPL-2026-C-0014

G
OVERNMENT OF THE DISTRICT OF COLUMBIA
A
pril 29, 2026
T
he Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
D
ear Chairman Mendelson:
P
ursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Contract No. DCPL-2026-C-0014 with TRI Consulting, Inc., in the not-to-exceed
amount of $1,872,584.72. The period of performance is one year from the date of the award.
U
nder the proposed contract, TRI Consulting, Inc., will provide janitorial and supplemental
services at DC neighborhood libraries.
M
y administration is available to discuss any questions you may have regarding the proposed
contract. In order to facilitate a response to any questions you may have, please have your staff
contact Barbara Jumper, Chief Business Officer, District of Columbia Public Library, at (202)
727-1101.
I
look forward to the Council’s favorable consideration of this contract.
Sincerely,
Richard Reyes-Gavilan
Executive Director
E
nclosure

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C. Official
Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard)
(A) Contract Number: DCPL-2026-C-0014
Proposed Contractor: TRI Consulting, Inc.
Proposed Contractor’s Principal: Brahim Zahar
Contract Amount (Base Period): $1,872,584.72
Unit and Method of Compensation: Price per month
Term of Contract: Date of Award through One Year Thereafter
Type of Contract: Fixed price with cost-reimbursement component
Source Selection Method: Request for Proposals
(B) For a contract containing option periods, the contract amount for the base period and
for each option period. If the contract amount for one or more of the option periods
differs from the amount for the base period , provide an explanation of the reason for
the difference:
Base Period Amount: $1,872,584.72
Option Period 1 Amount: $1,928,462.12
Explanation of difference from base period: Th e 2% yearly increase is for the anticipated
increases in both labor and material costs over the contract period.
Option Period 2 Amount: $1,986,016.64
Explanation of difference from base period: Th e 2% yearly increase is for the anticipated
increases in both labor and material costs over the contract period.

Option Period 3 Amount: $2,045,296.20
Explanation of difference from base period: Th e 2% yearly increase is for the anticipated
increases in both labor and material costs over the contract period.

Option Period 4 Amount: $2,106,355.49
Explanation of difference from base period: The 2% yearly increase is for the anticipated
increases in both labor and material costs over the contract period.

(C) The goods or services to be provided, the methods of delivering goods or services, and
any significant program changes reflected in the proposed contract:

Under the proposed contract, the Contractor shall furnish all labor, management,
supervision, equipment, materials and suppl ies necessary to provide janitorial and
supplemental services at DC neighborhood libraries.

(D) The selection process, including the number of offerors, the evalu ation criteria, and
the evaluation results, including price, te chnical or quality, and past performance
components:

Request for Proposals (RFP) No. DCPL-2026-R-0014 was issued on December 12, 2025 in
a set-aside market. The District intends to awa rd a single contract from this solicitation to
the responsible Contractor whose offer confor ming to the solicitation shall be most
advantageous to the District, cost or price, tec hnical, and other factors specified elsewhere
in the RFP considered.

The RFP was subsequently advertised in th e Washington Post and a notice for business
opportunities was sent to DSLBD for posting.

There were four (4) amendments issued to the solicitation:

¾ Amendment No. 1 was issued on Janua ry 14, 2026, to provide the pre-proposal
conference sign-in sheets and to revise Section M.1 of the RFP.

¾ Amendment No. 2 was issued on January 21, 2026, to provide the NIGP commodity
codes applicable to prospective offerors.

¾ Amendment No. 3 was issued on January 27, 2026, to extend the RFP closing date to
February 9, 2026.

¾ Amendment No. 4 was issued on February 5, 2026, to provide responses to vendors’
questions; to replace the Form of Offer Le tter and EEO form; and to extend the RFP
closing date to February 13, 2026.

On the closing date, eleven (11) offerors responded to the RFP. However, District
Contractors, LLC was deemed non-responsive for being a non-certified small
business enterprise by DSLBD while C itadel Firm, LLC was disqualified for

submitting a late proposal. Both offerors were notified that their proposals were
rejected. The nine (9) responsive offerors are as follows:

1) Kovais Innovative Solutions, LLC
2) Community Bridge, Inc
3) One Kare Enterprise, LLC
4) R&R Janitorial, Painting & Building Services
5) TRI Consulting, Inc.
6) GNT Group, LLC
7) Sustainable Facilities Management Services
8) GMJ Facilities, LLC
9) G-Sida General Services, LLC

The DCPL Office of Procurement sent the Confidentiality Agre ement, Disclosure
form, Evaluation Plan, Scoresheets, and the nine (9) technical proposals along with
the performance evaluations completed by past clients/customers to the pre-selected
members of the Technical Evaluation Panel (TEP) namely Jonathan Banks, Ronald
Price and Steve Regester (replacing Keith Gilbert due to his inavailability). No
conflict of interest was found among the TEP members.

The TEP was instructed to revi ew the technical proposals in accordance with Section
M.2 of the RFP. The technical proposals shall be evaluated using an 80-point scale with
point values allocated as follows:

¾ Technical – 1) Technical Approach 20 points
2) Management Approach 20 points
3) Key Personnel 15 points
4) Relevant Experience and Past Performance 25 points

¾ Price – using the following formula: 20 points

Lowest Price Proposal
--------------------------------------- X 20
Price Proposal being Evaluated

¾ CBE Preference Points pursuant to
Section M.4 of the RFP 12 points
Total Maximum Points 112 points

On February 13, 2026, the Office of Procur ement received the individual scoresheets
from the TEP members. Then on March 16 – 17, 2026, the Lead Contract Specialist
and the TEP members held a consensus meeting to allow members to discuss their
independently evaluated scoring and to formulate its collective conclusion and decide
on final consensus score for each evaluation factor per technical proposal. See Table
1 of TEP individual and consensus ratings and the equivalent scores.

Table 1 – TEP Individual and Consensus Ratings and Equivalent Scores
RP JB SR
Consensus
Rating
Equivalent
Score
Total
Technical
Score
Kovais Innovative Solutions, LLC 20
Factor 1 - 20 pts. 2 2 1 2 8
Factor 2 - 20 pts. 1 1 2 1 4
Factor 3 - 15 pts. 1 0 2 1 3
Factor 4 - 25 pts. 1 0 2 1 5
One Kare Enterprise, LLC 48
Factor 1 - 20 pts. 4 3 4 3 12
Factor 2 - 20 pts. 3 3 3 3 12
Factor 3 - 15 pts. 3 3 3 3 9
Factor 4 - 25 pts. 4 3 3 3 15
TRI Consulting, Inc. 60
Factor 1 - 20 pts. 2 4 4 4 16
Factor 2 - 20 pts. 2 3 4 3 12
Factor 3 - 15 pts. 3 4 4 4 12
Factor 4 - 25 pts. 4 3 3 4 20
GNT Group, LLC 15
Factor 1 - 20 pts. 3 1 2 2 8
Factor 2 - 20 pts. 2 1 2 1 4
Factor 3 - 15 pts. 2 1 2 1 3
Factor 4 - 25 pts. 2 0 2 0 0
R&R Janitorial, Painting & Building Services, Inc. 40
Factor 1 - 20 pts. 4 2 3 2 8
Factor 2 - 20 pts. 3 3 2 2 8
Factor 3 - 15 pts. 3 3 3 3 9
Factor 4 - 25 pts. 4 3 3 3 15
Sustainable Facilities Management Services 36
Factor 1 - 20 pts. 3 2 3 2 8
Factor 2 - 20 pts. 3 3 3 3 12
Factor 3 - 15 pts. 3 2 2 2 6
Factor 4 - 25 pts. 2 2 2 2 10
GMJ Facilities, LLC 25
Factor 1 - 20 pts. 1 1 2 1 4
Factor 2 - 20 pts. 2 2 2 2 8
Factor 3 - 15 pts. 1 1 2 1 3
Factor 4 - 25 pts. 3 1 2 2 10
Community Bridge, Inc. 36
Factor 1 - 20 pts. 3 3 3 3 12
Factor 2 - 20 pts. 2 2 3 2 8
Factor 3 - 15 pts. 3 2 3 2 6

Factor 4 - 25 pts. 3 2 3 2 10
G-Sida General Services, LLC 32
Factor 1 - 20 pts. 2 2 4 2 8
Factor 2 - 20 pts. 2 2 3 2 8
Factor 3 - 15 pts. 2 1 4 2 6
Factor 4 - 25 pts. 3 2 2 2 10

TEP EVALUATION SUMMARY FOR EACH OFFEROR

1) TRI Consulting, Inc. (Technical Score: 60)

TRI Consulting provided a proposal that demonstr ated the ability to perform per the
RFP. They presented a very detailed te chnical approach. The management plan was
very detailed as well, showing the staffing organization plan and the process in which
they would respond to emergencies. The key personnel provided for this RFP are
excellent with all key personnel having IICRC certifications. The relevant experience
was very good, though some of the evaluation forms lacked detail. Overall, the
proposal is acceptable.

2) One Kare Enterprise, LLC (Technical Score: 48)

One Kare provided a basic technical approa ch with detailed breakdown of internal and
external cleaning. Their green cleaning plan was a bit elusive with no mention of
specific cleaning products but a more general methodology. Their cleaning plan did not
include monthly, quarterly or other periodic services. The Quality Control Plan was
very general with no real specifics of what it would accomplish, and no technology was
mentioned or appeared to be involved. Th e key personnel had adequate experience,
and the relevant experience was good but lacked detail. Overall, the proposal is
acceptable.

3) R&R Janitorial, Painting & Building Services (R&R) (Technical Score: 40)

R&R provided a good technical proposal with adequate responses to technical approach
factors, but staffing was a bit weak with proposed floating schedule with no designated
personnel assigned to sites. Management approach was acceptable, but the training
programs’ integration of industry standards was not clearly identified or explained.
Proposed key personnel were strong with e xperience providing similar services but
resumes failed to note the percentage of time that the key personnel would devote to
DCPL. Also, the formatting of the resumes ma de it difficult to distinguish between
them. Relevant experience was strong. Overall, the proposal is barely acceptable.

4) Community Bridge, Inc. (CBI) (Technical Score: 36)

CBI provided a solid technical approach, but th e green cleaning plan was very generic
and lacked detail or specifics into how it would be implemented. The management

approach responded to all requirements; training program was adequate with discussion
of employee retention as well as disc ussion of background checks including child
protective services. The project manager’s rol e was too general, not fully explaining
how the management flow would be achieved on this project. No real explanation of
leadership roles beyond the Project Manager. Under training there was no mention of
sexual harassment. The experience of propos ed key personnel was weak regarding
custodial experience and the percentage of ti me devoted to DCPL was not noted. Not
all the relevant experience met the required cr iteria regarding similar size and scope.
Overall, the proposal is minimally acceptable.

5) Sustainable Facilities Management Services (SFMS) (Technical Score: 36)

SFMS provided a very detailed plan on exter nal and internal cleaning, the green
cleaning plan was good and noted product information. However, no safety manual was
provided. The security requirements incl uded criminal background investigations
along with verification of employee employment status. The Quality Control Plan was
good and showed metrics and oversight. The management approach was a bit confusing
as it included some items not relevant to this requirement such as the reference to O&M
and LOPs. It included responses to major and minor emergencies and the role of the
project manager. The training plan was a bit confusing as well. The proposed key
personnel were a bit weak regarding custodial experience and resumes did not
demonstrate experience in similar size facilities. Relevan t experience submitted were
not all similar size and scope to DCPL. Overall, the proposal is minimally acceptable.

6) G-Sida General Services (Technical Score: 32)

G-SIDA’s technical approach failed to adequately address green cleaning, staff
scheduling, did not address staff training beyond Blood Bourne Pathogen Training.
They did address background investigations, CPS compliance and personnel screening
adequately. The proposal also failed to provide an overview of their proposed Quality
Control Plan. The management approach did not provide org chart nor provide
overview of employee training. The resumes provided for proposed key personnel
exhibited limited custodial experience. G-SIDA only submitted two past performances
with relevant custodial experience, the thi rd submitted was primarily landscaping and
not relevant to this requirement. Overall, the proposal is minimally acceptable.

7) GMJ Facilities, LLC (Technical Score: 25)

GMJ’s proposal was very generic and vague. Consisted primarily of restating the RFP
requirements. The technical approach failed to give example of staffing levels, it failed
to address the demonstrated use of green products. There was no safety manual
included or cited. The management approach provided no clear description of how the
project would be managed. There was no organization chart included nor how industry
standards would factor in the management of this project. Key personnel roles were not
defined, nor did resumes submitted support the expected roles required, amount of time
to be devoted to this project was not highl ighted nor whether the employees were full

time. No resumes included custodial experien ce. Relevant experience submitted were
not of similar size and scope of DCPL. Overall, the proposal is poor.

8) Kovais Innovative Solutions, LLC (Technical Score: 20)

Kovais’ proposal was too vague with very litt le detail to illustrate that they understood
the requirements. Kovais did not fully explain their technical approach; failed to
address internal and external cleaning; and green cleaning was mentioned but not
explained as how it would be implemented on this requirement. Staffing model did not
illustrate that contractor understood the re quirements. Training was not adequately
addressed, and no Safety Manual was include d or mentioned. Kovais did not provide
detailed response to proposed management plan; merely restated the RFP requirements;
failed to provide sufficient details for empl oyee training; and no organization chart was
included. Proposed Key Personnel were not clearly identified as to what role they
would serve nor the percentage of time that would be devoted to this project. Relevant
experience submitted only included one past performance with custodial experience.
Pages were not numbered. Overall, the proposal is poor.

9) GNT Group, LLC (Technical Score: 15)

GNT’s technical approach failed to address internal and external cleaning; the green
cleaning plan was generic; and they failed to provide product and equipment lists.
There was no mention of staff scheduling or demonstrated use of green cleaning
products; no safety manual; nor how they wo uld fulfill security requirements. The
management approach did not address p lan for responding to major and minor
emergencies; role of the project manager; assignment of personnel; and training. There
was no organization chart in this section. Key personnel resumes did not reflect
experience relevant to this requirement nor their commitment to this project.
Contractor did not provide relevant experien ce and past performance in required
format. The completed Past Performance evaluation forms were included in the
proposal but were not sent directly to DCPL by customers per RFP instruction.
Overall, the proposal is poor.

Based on the TEP evaluation and assessment of technical proposals, TRI Consulting,
Inc. got the highest score with 60 points out of the maximum 80 points followed by
One Kare Enterprise, LLC with 48 points and R&R Janitorial, Painting and Building
Services with 40 points.

The Procurement Office reviewed the calculation and tabulated the price proposals as
shown below. All errors in offerors’ calculations were corrected. For any
discrepancy, the unit prices for each contract line-item number prevail.

Table 2 – Price Proposal and Scores (Offerors calculations were corrected.)
Offeror Total Price Proposal
For 5 years
Price Score
(Max: 20 pts.)
Kovais Innovative Solutions, LLC $ 8,545,122.52 20
R&R Janitorial, Painting & Bldg. $ 9,323,574.40 18
One Kare Enterprise, LLC $ 9,833,418.64 17
GNT Group, LLC $10,429,909.76 16
Community Bridge, Inc. $11,891,299.08 14
Sustainable Facilities Mgt. Svces. $12,735,220.48 13
GMJ Facilities, LLC $13,530,239.00 13
TRI Consulting, Inc. $13,602,212.28 13
G-Sida General Services, LLC $31,927,040.00 5

With the addition of Price Score (Table 2) and Preference Points, TRI Consulting, Inc.,
One Kare Enterprise, LLC and R&R Janitori al, Painting and Building Services, Inc.
remained the top three ranked offerors. (See Table 3).

Table 3 – Offerors’ Total Scores and Ranking
Rank Offeror Technical
Score
Price
Score
Preference
Points
Total
Score
1 TRI Consulting, Inc. 60 13 7 80
2 One Kare Enterprise, LLC 48 17 9 74
3 R&R Janitorial, Painting 40 18 12 70
4 Community Bridge, Inc. 36 14 12 62
5 Sustainable Facilities Mgt. Svces. 36 13 12 61
6 Kovais Innovative Solutions, LLC 20 20 11 51
7 GMJ Facilities, LLC 25 13 9 47
8 G-Sida General Services, LLC 32 5 9 46
9 GNT Group, LLC 15 16 9 40

The Contracting Officer (CO) attended the TEP consensus meeting held on March 16, 2026
and March 17, 2026 and conducted her own review of the proposals. She examined the
TEP’s individual scoresheets and evaluations, and she found that they are in line with her
own assessment. On March 18, 2026, the CO se nt a Request for Be st and Final Offer
(BAFO) to the top three offerors namely TRI Consulting, Inc., One Kare Enterprise, LLC
and R&R Janitorial Painting and Building Services. On March 23, 2026, the three offerors
in the competitive range submitted their BAFO. See Table 4.

Table 4 – Best and Final Offer (BAFO)
Offeror Total BAFO
For 5 years
BAFO Score
(Max: 20 pts.)
R&R Janitorial, Painting & Bldg. $8,404,699.00 20
One Kare Enterprise, LLC $8,904,293.04 19
TRI Consulting, Inc. $9,938,715.17 17

Table 5 – Offerors’ Final Total Scores After BAFO
Offeror Technical
Score
BAFO Score Preference
Point
Total Score
TRI Consulting, Inc. 60 17 7 84
One Kare Enterprise 48 19 9 76
R&R Janitorial 40 20 12 72

Adding the BAFO Score to the Technical Sc ore and Preference Points, TRI Consulting,
Inc. remained the top ranked offeror. See Tabl e 5. The Contracting Officer concurs that
TRI Consulting, Inc. met and exceeded most of the requirements of th e RFP. (See CO’s
Independent Assessment dated March 31, 2026.) Based on these findings, it is determined
that the proposed contract shall be awarded to TRI Consulting, Inc., the highest ranked
offeror, whose offer is most advantageous to the District, based upon the evaluation criteria
specified in the solicitation.

(E) A description of any bid prote st related to the award of the contract, including
whether the protest was resolved through liti gation, withdrawal of the protest by the
protestor, or voluntary corrective action by the District. Includ e the identity of the
protestor, the grounds alleged in the protest, and any deficiencies identified by the
District as a result of the protest:

None

(F) A description of any other contracts the prop osed contractor is currently seeking or
holds with the District:

Currently, TRI Consulting, Inc. provides janitori al services at Martin Luther King, Jr.
Memorial Library under Contract No. DCPL -2025-C-0018 which was awarded in FY25.
TRI Consulting, Inc. performs 100% of the work under this contract.

(G) The background and qualifications of the proposed contractor, including its
organization, financial stability, personnel, and performance on past or current
government or private sector contracts with requirements similar to those of the
proposed contract:

TRI Consulting, Inc. has been successful in providing consulting and administrative
management solutions to their customers t hroughout the Washington, DC area since they
started their operation in 2015. They specialize in janitorial services with all operations
managed in-house for quality control. They have satisfactorily performed janitorial
services under various contracts with District agencies to include the Department of
General Services, Department of Employment Se rvices, Department of Behavioral Health
and currently with the District of Columbia P ublic Libraries providing janitorial services at
Martin Luther King, Jr. Memorial Library.

(H) A summary of the subcontracting plan required under section 2346 of the Small,
Local, and Disadvantaged Business Enterpri se Development and Assistance Act of

2005, as amended, D.C. Official Code § 2-218.01 et seq . (“Act”), including a
certification that the subcontracting plan meets the minimum requirements of the Act
and the dollar volume of the portion of the contract to be subcontracted, expressed
both in total dollars and as a percentage of the total contract amount:

The Contractor, a certified small business en terprise by the DSLBD, indicated in their
subcontracting plan that they will perform 100% of the work.

(I) Performance standards and the expected outcome of the proposed contract:

The Contractor shall perform janitorial and related supplemental services in accordance
with the terms and conditions of the contract. The performance standard is 100% delivery
of all services to the satisfaction of the DCPL.

(J) The amount and date of any expenditure of funds by the District pursuant to the
contract prior to its submission to the Council for approval:

As of this date, there is no expenditure of funds by the District.

(K) A certification that the proposed contract is within the appropriated budget authority
for the agency for the fiscal year and is consistent with the financial plan and budget
adopted in accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:

The Office of the Chief Financial Officer has certified that there is sufficient funding for
the proposed contract.

(L) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:

The contract action has been determined by the DCPL General Counsel’s Office to be
legally sufficient. The proposed contractor has no pending legal claims against the District.

(M) A certification that Citywide Clean Hands database indicates that the proposed
contractor is current with its District tax es. If the Citywide Clean Hands Database
indicates that the proposed contractor is not current with its District taxes, either: (1)
a certification that the contractor has wo rked out and is current with a payment
schedule approved by the Distr ict; or (2) a certification that the contractor will be
current with its District taxes after the District recovers any outstanding debt as
provided under D.C. Official Code § 2-353.01(b):

A certification has been issued by the Citywide Clean Hands database indicates that the
proposed contractor is current with its District taxes.

(N) A certification from the proposed contractor that it is current with its federal taxes, or
has worked out and is current with a p ayment schedule approved by the federal
government:

The proposed contractor self-certified that they are current with federal taxes.

(O) A certification that the proposed contractor has been determined not to violate section
334a of the Board of Ethics and Governme nt Accountability Establishment and
Comprehensive Ethics Reform Amendmen t Act of 2011, D.C. Official Code § 1-
1163.34a; and (2) A certification fr om the proposed contractor that it currently is not
and will not be in violation of section 334a of the Board of Ethics and Government
Accountability Establishment and Compre hensive Ethics Reform Amendment Act of
2011, D.C. Official Code § 1-1163.34a:

The proposed contractor self-certified that they did not and will not violate section 334a of
the Board of Ethics and Government Account ability Establishment and Comprehensive
Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a.

(P) The status of the proposed contractor as a certified local, small, or disadvantaged
business enterprise as defined in the Small, Local, and Disadvantaged Business
Enterprise Development and Assistance Act of 2005, as amended; D.C. Official Code
§ 2-218.01 et seq.:

The Contractor is certified as a Small Business Enterprise (SBE) by the Department of
Small and Local Business Development.

(Q) Other aspects of the proposed contract th at the Chief Procurement Officer considers
significant:

None

(R) A statement indicating whether the proposed contractor is currently debarred from
providing services or goods to the District or federal government, the dates of the
debarment, and the reasons for debarment:

The proposed contractor is not debarred or excl uded from providing services to the District
and federal governments.

(S) Any determination and findings issues relating to the contract’s formation, including
any determination and findings made under D.C. Official Code § 2-352.05
(privatization contracts):

Determination and Findings for Use of Competitive Sealed Proposals
Determination and Findings for Contractor’s Responsibility
Determination and Findings for Price Reasonableness

(T) Where the contract, and any amendments or modifications, if executed, will be made
available online:

The proposed contract, if approved, will be posted on the DCPL website at:

https://www.dclibrary.org/about/contractawards

(U) Where the original solicitation, and any amen dments or modifications, will be made
available online:

The original solicitation and amendments are posted on the DCPL website at:

https://www.dclibrary.org/about-us/contracts-and-procurement#storyTab

1101 4th Street, SW
Washington, DC 20024
Date of Notice: April 3, 2026 L0016292237Notice Number:
FEIN: **-***5948
Case ID: 18919892
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
TRI CONSULTING INCORPORATION
1531 D ST SE
WASHINGTON DC 20003-2439
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
C
As reported in the Clea
reported in the Cle
iability with the District o
ility with the Di
vices. As of the date abov
ices. As of the date abov
ertificate of Clean Hands
ertificate of Clean Hand
TITLE 47. TAXATION, L
TLE 47. TAXATION,
CHAP
CHAP
PTER II. CLEAN HAND
PTER II. CLEAN HAN
D.C. CO
D.C. CO
PROHIBITION AGAINS
ROHIBITION AGAIN
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of General Counsel
MEMORANDUM
TO: Tornia Harrison-Samuels
Director, Office of Procurement
FROM: J. Kevin McIntyre
General Counsel
DATE: April 15, 2026
SUBJECT: Legal Sufficiency Review for Over-Million Dollar Contract for Janitorial
and Supplemental Services at DC Neighborhood Libraries
CONTRACTOR: TRI Consulting, Inc.
CONTRACT NO: DCPL-2026-C-0014
PERIOD OF PERFORMANCE: Date of Award through One Year Thereafter
TOTAL CONTRACT AMOUNT: $1,872,584.72
TYPE OF CONTRACT: Fixed price with cost-reimbursement component

_____________________________________________________________________________________
TThiss iss too Certifyy that this Office has reviewed the above-referenced Contract and that I have found
it to be legally sufficient. The proposed contractor does not have any currently pending legal
claims against the District. If you have any questions, please do not hesitate to call me at (202)
727-1134.
J. Kevin McIntyre, General Counsel

DISTRICT OF COLUMBIA
PUBLIC LIBRARY
Office of the Chief Financial Officer
901 G Street, NW Suite 403 iiWASHINGTON, DC 20001 i (202) 727-1198
MEMORANDUM
TO: Tornia Harrison
Interim Director
DC Public Library Office of Procurement
FROM: Cherylle Pacana
Agency Fiscal Officer
DC Public Library
DATE: April 8, 2026
SUBJECT: FY 2026 and FY 2027 Certification of Funding Availability for $1,872,584.72 to
Support the DC Public Library Contra ct No. DCPL-2026-C-0014, Base Year, for
Janitorial Services at Neighborhood Libraries with TRI Consulting, Inc.
The District of Columbia Public Library (DCPL), Office of the Chief Financial Officer (OCFO),
certifies available FY 2026 and FY 2027 funding (subject to budget appropriation and availability)
in the amount of $1,872,584.72 to support the Base Year (June 1, 2026 through May 31, 2027) for
Contract No. DCPL-2026-C-0014 for Janitorial and Related Supplemental Services with TRI
Consulting, Inc.
Of this certification for $1,872,584.72:
x $624,194.91 for 3 months in FY 2026 (June to September), and verification of funding
availability is attached; and
x $1,248,389.81 for 9 months in FY 2027 and is subject to budget appropriation and
availability.
This contract will exceed $1,000,000 therefore Council approval is required.
If you have any questions regarding this transmittal, please contact me on 727-9114.
Attachments
cc: Richard Reyes-Gavilan, Executive Director
Barbara Jumper, Chief Business Officer, DCPL
Tiffany Alston, Director, Public Services, DCPL
Angelique Hayes Rice, ACFO, Government Operations Cluster (GOC)
Michael Bolden, Financial Manager, GOC
Kevin McIntyre, General Counsel, DCPL
r

JANITORIAL AND SUPPLEMENTAL SERVICES AT

DC NEIGHBORHOOD LIBRARIES

BY AND BETWEEN

THE DISTRICT OF COLUMBIA PUBLIC LIBRARY

AND

TRI CONSULTING, INC.

CONTRACT NO. DCPL-2026-C-0014

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AGREEMENT FOR
JANITORIAL AND SUPPLEMENTAL SERVICES
AT DC NEIGHBORHOOD LIBRARIES
CONTRACT NO. DCPL-2026-C-0014

THIS AGREEMENT (“Agreement”) is made by and between the DISTRICT OF COLUMBIA
PUBLIC LIBRARY (the “Library” or “DCPL”) and TRI CONSULTING, INC. ( the
“Contractor”), duly organized under the laws of Washington, DC, and with a place of business at
1531 D Street, SE, Washington, DC 20003 and together with the Library, (the “Parties”).

WITNESSETH:

WHEREAS, the Library is an independent agency of the District of Columbia
government;

WHEREAS, the Library issued a Request for P roposals dated December 12, 2025 (the
“RFP”) to engage a Contractor to provide Janitorial and Supplemental Services at DC
Neighborhood Libraries (Exhibit A);

WHEREAS, the Contractor submitted a p roposal entitled “ Janitorial and Supplemental
Services at DC Neighborhood Libraries on February 13, 2026 (Exhibit B) in response to the RFP;

WHEREAS, the Contractor submitted a Best and Final Offer (BAFO) dated March 23,
2026 (Exhibit C);

WHEREAS, the Library wishes to retain the Contractor to provide the required services;

WHEREAS, the Contractor desires to provide such services subject to the terms and
conditions set forth herein.

ARTICLE 1
GENERAL PROVISIONS

Section 1.1 Relationship of Parties. The Contractor accepts the relationship of trust and
confidence established with the Library by this A greement, and covenants with the Library to
furnish the Contractor’s reasonable skill and judg ment and to cooperate with the Library in
furthering the interests of the Library. The Contra ctor shall use its best efforts to provide the
services in an expeditious and economical manner consistent with the interests of the Library.

Section 1.2 Conformance with Laws. It shall be the responsibility of the Contractor to
perform the Contract in conformance with the Library’s Procurement Regulations (19 DCMR §
4300 et seq.) and all statutes, laws, codes, ordinances, regulations, rules, requirements and orders
of governmental bodies, including, without limitation, the U.S. Government and the District of
Columbia government bearing upon performance of the Contract; and it is the sole responsibility
of the Contractor to determine the Procurement Regulations, statutes, laws, codes, ordinances,
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regulations, rules, requirements and orders that apply and their effect on the Con tractor’s
performance of the Contract.

Section 1.3 Warranties and Representations.

Section 1.3.1 All disclosures, representations, warranties, and certifications the
Contractor makes in its Proposal dated February 13, 2026 ( Exhibit B) in response to the RFP
(Exhibit A) shall remain binding and in effect throughout the term of the Contract. The Contractor
reaffirms that all such disclosures, representati ons, warranties, and cert ifications are true and
correct. For the avoidance of doubt, it is understood and agreed that Contractor ’s proposal is
attached for reference purposes only and that such shall be subordinate to the terms set forth in the
main body of this Agreement. In the event ther e is a conflict between the proposal and the terms
of this Agreement, the terms set forth in the main body of this Agreement shall prevail.

Section 1.3.2 If any disclosure, representation, warranty or certification the Contractor
has made or makes pursuant to the RFP or the Contract, including, without limitation,
representations concerning the Contractor ’s experience and q ualifications, claims or litigation
history or financial condition, ar e materially inaccurate, that shall constitute a material breach of
the Contract, entitling the Library to all available remedies.

Section 1.4 Responsibility for Agents and Contractors. At all times, the Contractor shall
be responsible to the Library for any a nd all acts and omissions of the Contractor ’s agents,
employees, Subcontractors, Sub-Subcontractors, m aterial suppliers, and laborers, and the agents
and employees of the Subcontractors, Sub-Subc ontractors, material s uppliers, and laborers
performing or supplying Work in connection with the contract.

Section 1.5 Contracting Officer (CO). Contracts will be entered into and signed on
behalf of the District by the DCPL Contractin g Officer (CO). The contact information for the
Contracting Officer is:

Tornia Harrison-Samuels
Contracting Officer
DCPL Office of Procurement
Martin Luther King Jr. Memorial Library
901 G Street, NW 4th Floor
Washington, DC 20001
Phone: (202) 727-1548
Email: Tornia.harrison1@dc.gov

Section 1.6 Authorized Changes by the CO

Section 1.6.1 The CO is the only person authorized to approve changes in any of the
requirements of this Contract.

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Section 1.6.2 The Contractor shall not comply with any order, directive or request that
changes or modifies the requirements of this Cont ract, unless issued in writing and signed by the
CO.

Section 1.6.3 In the event the Contractor effects any change at the instruction or request of
any person other than the CO, the change will be considered to have been made without authority
and no adjustment will be made in the Contract price to cover any cost increase incurred as a result
thereof.

Section 1.7 Contract Administrator (CA)

Section 1.7.1 The CA is responsible for general administration of the Contract and advising
the CO as to the Contractor’s compliance or noncompliance with the Contract . The CA has the
responsibility of ensuring the work conforms to th e requirements of the Contract and such other
responsibilities and authorities as may be specified in the Contract. These include:

Section 1.7.1.1 Keeping the CO fully informed of any technical or contractual difficulties
encountered during the performance period and advising the CO of any potential problem areas
under the Contract;

Section 1.7.1.2 Coordinating site entry for Contractor personnel, if applicable;

Section 1.7.1.3 Reviewing invoices for completed work and recommending approval by
the CO if the Contractor’s prices and costs are consistent with the contractual amounts and progress
is satisfactory and commensurate with the rate of expenditure;

Section 1.7.1.4 Reviewing and approving invoices for deliverables to ensure receipt of
goods and services. This includes the timely processing of invoices and vouchers in accordance
with the District’s payment provisions; and

Section 1.7.1.5 Maintaining a file that includes all Contract correspondence, modifications,
records of inspections (site, data, equipment) and invoice or vouchers.

Section 1.7.2 The address and telephone number of the CA is:

Keith Gilbert
Building Operations Manager
DCPL Office of Facilities Management
Martin Luther King Jr. Memorial Library
901 G Street, NW
Washington, DC 20001
Phone: (202) 727-1126
Email: Keith.gilbert@dc.gov

Section 1.7.3 The CA shall NOT have the authority to:

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Section 1.7.3.1 Award, agree to, or sign any Contract, delivery order or task order. Only
the CO shall make contractual agreements, commitments or modifications;

Section 1.7.3.2 Grant deviations from or waive a ny of the terms and conditions of the
Contract;

Section 1.7.3.3 Increase the dollar limit of the Contract or authorize work beyond the dollar
limit of the Contract;

Section 1.7.3.4 Authorize the expenditure of funds by the Contractor;

Section 1.7.3.5 Change the period of performance; or

Section 1.7.3.6 Authorize the use of District propert y, except as specified under the
Contract.

Section 1.7.3.7 The Contractor will be fully responsible for any changes not authorized in
advance, in writing, by the CO; may be denied compensation or other relief for any additional
work performed that is not so authorized; and ma y also be required, at no additional cost to the
District, to take all corrective action necessitated by reason of the unauthorized changes.

ARTICLE 2
SCOPE OF WORK

Section 2.1 Services to be Provided by the Contractor. The Contractor shall provide
janitorial and supplemental services at DC Nei ghborhood Libraries in acco rdance with RFP No.
DCPL-2026-R-0014 issued on December 12, 2025 as amended (Exhibit A) and the Contractor’s
proposal dated February 13, 2026 (Exhibit B).

ARTICLE 3
CONTRACT PRICE

Section 3.1 Compensation. The not-to-exceed price for the services outlined in the
contract for the base year is $1,872,584.720 as set forth in the Contractor’s Best and Final Offer
(BAFO) dated February 13, 2026 as corrected and incorporated herein as Exhibit C.

Section 3.2 Option Year Pricing. In the event DCPL exercises its option to extend the
Contract to cover an option year, the not-to-exceed prices applicable to such option year are set
forth in the Contractor's BAFO dated March 23, 2026 , incorporated herein as Exhibit B. See
below TRI Consulting’s BAFO with correct total calculations.

CLIN LIBRARIES QUANTITY UNIT PRICE TOTAL PRICE
BASE YEAR
0001 Benning 12 months $ 8,495.67 $ 101,948.04
0002 Capitol View 12 months $ 8,253.00 $ 99,036.00
0003 Chevy Chase 12 months $ 9,170.14 $ 110,041.68
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0004 Cleveland Park 12 months $ 8,723.33 $ 104,679.96
0005 Deanwood 12 months $ 2,798.83 $ 33,585.96
0006 Francis A. Gregory 12 months $ 8,458.33 $ 101,499.96
0007 Georgetown 12 months $ 8,940.00 $ 107,280.00
0008 Juanita E. Thornton/ Shepherd Park 12 months $ 8,008.75 $ 96,105.00
0009 Lamond-Riggs/ 12 months $ 8,914.33 $ 106,971.96
0010 Lillian J. Huff 12 months $ 5,085.33 $ 61,023.96
0011 Northeast 12 months $ 2,123.92 $ 25,487.04
0012 Northwest One 12 months $ 7,263.75 $ 87,165.00
0013 Palisades 12 months $ 2,515.20 $ 30,182.40
0014 Parklands-Turner 12 months $ 5,332.93 $ 63,995.16
0015 Petworth 12 months $ 2,124.27 $ 25,491.24
0016 Rosedale 12 months $ 5,795.28 $ 69,543.36
0017 Southeast 12 months $ 7,586.67 $ 91,040.04
0018 Southwest 12 months $ 2,236.96 $ 26,843.52
0019 Takoma Park 12 months $ 8,432.58 $ 101,190.96
0020 Tenley-Friendship 12 months $ 8,432.58 $ 101,190.96
0021 Watha T. Daniel/Shaw 12 months $ 7,986.67 $ 95,840.04
0022 West End 12 months $ 8,753.75 $ 105,045.00
0023 William O. Lockridge/ 12 months $ 8,449.79 $ 101,397.48
0024 Porter Services - Mondays to Sundays 100 hours $ 75.00 $ 7,500.00
0025 Porter Services - Holidays 100 hours $ 85.00 $ 8,500.00
0026 Supplemental Services $ 10,000.00
TOTAL - BASE YEAR $ 1,872,584.72

OPTION YEAR 1
1001 Benning 12 months $ 8,750.54 $ 105,006.48
1002 Capitol View 12 months $ 8,500.59 $ 102,007.08
1003 Chevy Chase 12 months $ 9,445.24 $ 113,342.88
1004 Cleveland Park 12 months $ 8,985.03 $ 107,820.36
1005 Deanwood 12 months $ 2,882.80 $ 34,593.60
1006 Francis A. Gregory 12 months $ 8,712.08 $ 104,544.96
1007 Georgetown 12 months $ 9,208.20 $ 110,498.40
1008 Juanita E. Thornton/ Shepherd Park 12 months $ 8,249.01 $ 98,988.12
1009 Lamond-Riggs/ 12 months $ 9,181.76 $ 110,181.12
1010 Lillian J. Huff 12 months $ 5,237.89 $ 62,854.68
1011 Northeast 12 months $ 2,187.63 $ 26,251.56
1012 Northwest One 12 months $ 7,481.66 $ 89,779.92
1013 Palisades 12 months $ 2,590.66 $ 31,087.92
1014 Parklands-Turner 12 months $ 5,492.92 $ 65,915.04
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1015 Petworth 12 months $ 2,187.99 $ 26,255.88
1016 Rosedale 12 months $ 5,969.14 $ 71,629.68
1017 Southeast 12 months $ 7,814.27 $ 93,771.24
1018 Southwest 12 months $ 2,304.07 $ 27,648.84
1019 Takoma Park 12 months $ 8,685.56 $ 104,226.72
1020 Tenley-Friendship 12 months $ 8,685.56 $ 104,226.72
1021 Watha T. Daniel/Shaw 12 months $ 8,226.27 $ 98,715.24
1022 West End 12 months $ 9,016.36 $ 108,196.32
1023 William O. Lockridge/ 12 months $ 8,703.28 $ 104,439.36
1024 Porter Services - Mondays to Sundays 100 hours $ 77.25 $ 7,725.00
1025 Porter Services - Holidays 100 hours $ 87.55 $ 8,755.00
1026 Supplemental Services $ 10,000.00
TOTAL - OPTION YEAR 1 $ 1,928,462.12

OPTION YEAR 2
2001 Benning 12 months $ 9,013.05 $ 108,156.60
2002 Capitol View 12 months $ 8,755.61 $ 105,067.32
2003 Chevy Chase 12 months $ 9,728.60 $ 116,743.20
2004 Cleveland Park 12 months $ 9,254.58 $ 111,054.96
2005 Deanwood 12 months $ 2,969.28 $ 35,631.36
2006 Francis A. Gregory 12 months $ 8,973.45 $ 107,681.40
2007 Georgetown 12 months $ 9,484.45 $ 113,813.40
2008 Juanita E. Thornton/ Shepherd Park 12 months $ 8,496.48 $ 101,957.76
2009 Lamond-Riggs/ 12 months $ 9,457.22 $ 113,486.64
2010 Lillian J. Huff 12 months $ 5,395.03 $ 64,740.36
2011 Northeast 12 months $ 2,253.26 $ 27,039.12
2012 Northwest One 12 months $ 7,706.11 $ 92,473.32
2013 Palisades 12 months $ 2,668.38 $ 32,020.56
2014 Parklands-Turner 12 months $ 5,657.71 $ 67,892.52
2015 Petworth 12 months $ 2,253.63 $ 27,043.56
2016 Rosedale 12 months $ 6,148.21 $ 73,778.52
2017 Southeast 12 months $ 8,048.69 $ 96,584.28
2018 Southwest 12 months $ 2,373.19 $ 28,478.28
2019 Takoma Park 12 months $ 8,946.13 $ 107,353.56
2020 Tenley-Friendship 12 months $ 8,946.13 $ 107,353.56
2021 Watha T. Daniel/Shaw 12 months $ 8,473.05 $ 101,676.60
2022 West End 12 months $ 9,286.85 $ 111,442.20
2023 William O. Lockridge/ 12 months $ 8,964.38 $ 107,572.56
2024 Porter Services - Mondays to Sundays 100 hours $ 79.57 $ 7,957.00
2025 Porter Services - Holidays 100 hours $ 90.18 $ 9,018.00
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2026 Supplemental Services $ 10,000.00
TOTAL - OPTION YEAR 2 $ 1,986,016.64

OPTION YEAR 3
3001 Benning 12 months $ 9,283.44 $ 111,401.28
3002 Capitol View 12 months $ 9,018.28 $ 108,219.36
3003 Chevy Chase 12 months $ 10,020.46 $ 120,245.52
3004 Cleveland Park 12 months $ 9,532.22 $ 114,386.64
3005 Deanwood 12 months $ 3,058.36 $ 36,700.32
3006 Francis A. Gregory 12 months $ 9,242.65 $ 110,911.80
3007 Georgetown 12 months $ 9,768.98 $ 117,227.76
3008 Juanita E. Thornton/ Shepherd Park 12 months $ 8,751.38 $ 105,016.56
3009 Lamond-Riggs/ 12 months $ 9,740.93 $ 116,891.16
3010 Lillian J. Huff 12 months $ 5,556.88 $ 66,682.56
3011 Northeast 12 months $ 2,320.86 $ 27,850.32
3012 Northwest One 12 months $ 7,937.30 $ 95,247.60
3013 Palisades 12 months $ 2,748.43 $ 32,981.16
3014 Parklands-Turner 12 months $ 5,827.44 $ 69,929.28
3015 Petworth 12 months $ 2,321.24 $ 27,854.88
3016 Rosedale 12 months $ 6,332.66 $ 75,991.92
3017 Southeast 12 months $ 8,290.16 $ 99,481.92
3018 Southwest 12 months $ 2,444.39 $ 29,332.68
3019 Takoma Park 12 months $ 9,214.51 $ 110,574.12
3020 Tenley-Friendship 12 months $ 9,214.51 $ 110,574.12
3021 Watha T. Daniel/Shaw 12 months $ 8,727.25 $ 104,727.00
3022 West End 12 months $ 9,565.46 $ 114,785.52
3023 William O. Lockridge/ 12 months $ 9,233.31 $ 110,799.72
3024 Porter Services - Mondays to Sundays 100 hours $ 81.95 $ 8,195.00
3025 Porter Services - Holidays 100 hours $ 92.88 $ 9,288.00
3026 Supplemental Services $ 10,000.00
TOTAL - OPTION YEAR 3 $ 2,045,296.20

OPTION YEAR 4
4001 Benning 12 months $ 9,561.95 $ 114,743.40
4002 Capitol View 12 months $ 9,288.82 $ 111,465.84
4003 Chevy Chase 12 months $ 10,321.07 $ 123,852.84
4004 Cleveland Park 12 months $ 9,818.19 $ 117,818.28
4005 Deanwood 12 months $ 3,150.11 $ 37,801.32
4006 Francis A. Gregory 12 months $ 9,519.93 $ 114,239.16
4007 Georgetown 12 months $ 10,062.05 $ 120,744.60
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4008 Juanita E. Thornton/ Shepherd Park 12 months $ 9,013.92 $ 108,167.04
4009 Lamond-Riggs/ 12 months $ 10,033.16 $ 120,397.92
4010 Lillian J. Huff 12 months $ 5,723.59 $ 68,683.08
4011 Northeast 12 months $ 2,390.49 $ 28,685.88
4012 Northwest One 12 months $ 8,175.41 $ 98,104.97
4013 Palisades 12 months $ 2,830.88 $ 33,970.56
4014 Parklands-Turner 12 months $ 6,002.26 $ 72,027.12
4015 Petworth 12 months $ 2,390.88 $ 28,690.56
4016 Rosedale 12 months $ 6,522.64 $ 78,271.68
4017 Southeast 12 months $ 8,538.86 $ 102,466.32
4018 Southwest 12 months $ 2,517.72 $ 30,212.64
4019 Takoma Park 12 months $ 9,490.95 $ 113,891.40
4020 Tenley-Friendship 12 months $ 9,490.95 $ 113,891.40
4021 Watha T. Daniel/Shaw 12 months $ 8,989.06 $ 107,868.72
4022 West End 12 months $ 9,852.42 $ 118,229.04
4023 William O. Lockridge/ 12 months $ 9,510.31 $ 114,123.72
4024 Porter Services - Mondays to Sundays 100 hours $ 84.41 $ 8,441.00
4025 Porter Services - Holidays 100 hours $ 95.67 $ 9,567.00
4026 Supplemental Services $ 10,000.00
TOTAL - OPTION YEAR 4 $ 2,106,355.49

ARTICLE 4
CONTRACT TYPE

Section 4.1 This is a fixed price contract in accordance with Section B.2 of RFP No. DCPL-
2026-R-0014.

ARTICLE 5
TERM OF CONTRACT

Section 5.1 Base Term . The term of the base year Contra ct shall be from date of award
through one (1) year thereafter.

Section 5.2 Option to Extend the Term of the Contract. The Library shall have the right
to extend the term of this Agreement for four (4) additional one (1) year periods, provided that the
Library give the Contractor preliminary written notice of its intent to exercise the option to extend
the term of the Contract thirty (30) days prior to expiration of the Contract. The preliminary notice
does not commit the Library to an extension. The Contractor may waive the thirty (30) day notice
requirement by providing a written waiver to the CO prior to expiration of the Contract.

Section 5.3 Option Year Pricing. In the event the Library ex ercises its option to extend
the Contract to cover an option year, the prices applicable to such Option Year are set forth in the
Contractor's BAFO dated March 23, 2026. (Exhibit B)
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ARTICLE 6
PAYMENT PROVISIONS

Section 6.1 Payments. The Contractor shall create and submit payment requests in an
electronic format through the DC Vendor Portal, https://vendorportal.dc.gov. In addition, the
Contractor shall also submit a dupl icate copy of the invoice via email to the CA listed in Article
1, Section 1.7.2.

Section 6.1.1 The Contractor shall submit invoices monthly or as otherwise specified in
the contract.

Section 6.1.2 To constitute a proper invoice, the Contractor shall enter all required
information into the Portal after selecting the a pplicable purchase order number listed on the
Contractor’s profile.

Section 6.1.3 Properly entered invoices into the Vendor Portal will be paid within thirty
(30) days in accordance with the Quick Payment Act, D.C. Official Code §2-221.01 et seq.

Section 6.1.4 If the Contractor has any questions rel ated to the vendor portal registration
process, please contact (202) 741-5200.

ARTICLE 7
INDEMNIFICATION

Section 7.1 To the fullest extent permitted by law, the Contractor shall defend, indemnify
and hold harmless the District of Columbia, the Library and the Library’s consultants agents and
employees from and against claims, damages, losses and expenses, including but not limited to
attorneys’ fees, arising out of or resulting from performance of the Work, provided that such claim,
damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to
or destruction of tangible property (other than the W ork itself), but only to the extent caused by
the negligent acts or omissions of the Contractor, a subcontractor, anyone directly or indirectly
employed by them or anyone for whose acts they may be liable, regardless of whether or not such
claim, damage, loss or expense is caused in part by a party indemnified hereunder.

ARTICLE 8
CHANGES CLAUSE

Section 8.1 Changes Authorized. The Library may, without invalidating the Contract, and
without notice to or approval of any surety, o rder changes in the Work, including additions,
deletions or modifications. Any such change mu st be conveyed by the Library to the Contractor
via written Change Directive or Change Order.

Section 8.2 Executed Change Directive/Change Order Required. Only a written
Change Directive or Change Order, executed by the Library, may make changes to the Contract.
In particular, but without limitation, a written Change Directive or Change Order executed by the
Library is the only means by which changes may be made to the Contract.
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Section 8.3 Library-Initiated Changes. If the Library wishes to make a change to the
Contract, it will execute and issue to the Contr actor a written Change Directive, either directing
the Contractor to proceed at once with the changed work or directing it to not to proceed, but to
inform the Library, in writing, of the amount, if any, by which the Contractor believes that the
Contract should be adjusted to take the Change Order or Change Directive into account.

Section 8.4 Notice of Change Event. The Contractor must give the Library written notice
of any Change Event within ten (10) calendar days of the date on which the Contractor knew, or
reasonably should have known, of the Change Event. To the extent available, the notice must state
the nature of the Change Event and describe, ge nerally, all changes in the Contract to which the
Contractor believes it is entitled. Such notice is an express condition precedent to any claim or
request for adjustment to the Contract arising from the Change Event and, if the notice is not given
within the required time, the Contractor will have waived the right to any adjustment to the
Contract arising from the Change Event.

Section 8.5 Detailed Change Request. Within twenty calendar (20) days after giving
notice of a Change Event, the Contractor shall s ubmit a written change request describing, in
reasonable detail, all adjustments it seeks to th e Contract as a result of the Change Event. The
change request shall include the same information as described in Section 8.3 with respect to any
Contract changes the Contractor seeks due to the Change Event, and the amount of any requested
adjustment to the Contract price shall be limited in accordance with that Subsection.

ARTICLE 9
INSURANCE

Section 9.1 The Contractor shall procure and maint ain, during the entire period of
performance under this Contract, the types of insurance specified below.

A. GENERAL REQUIREMENTS. The Contractor at its sole expense shall procure and
maintain, during the entire period of performance under this contract, the types of insurance
specified below. The Contractor shall submit a Certificate of Insurance to the Contracting
Officer (CO) giving evidence of the required coverage prior to commencing performance
under this contract. In no event shall any work be performed until the required Certificates
of Insurance signed by an authorized representative of the insurer(s) have been provided
to, and accepted by, the CO.

If the Contractor and/or its subcontractors main tain broader coverage and/or higher limits
than the minimums shown below, the District requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Contractor and subcontractors.

B. INSURANCE REQUIREMENTS

1. Commercial General Liability Insurance (“CGL”) - The Contractor shall provide
evidence satisfactory to the CO with respect to the services performed that it carries a
CGL policy, written on an occurrence (not claims-made) basis, on Insurance Services
Office, Inc. (“ISO”) for m CG 00 01 04 13 (or another occurrence-based form with
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coverage at least as broad and approved by the CO in writing), covering liability for all
ongoing and completed operations of the Contractor and under all subcontracts,
covering claims for bodily injury, including wi thout limitation sickness, disease or
death and mental anguish of any persons, broad form property damage, including loss
of use resulting therefrom, personal and advertising injury, and including coverage for
liability arising out of an Insured Contract (including the tort liability of another assumed
in a contract) and acts of terrorism (whether caused by a foreign or domestic source). Such
coverage shall have limits of liability of not less than $1,000,000 for each occurrence,
$2,000,000 general aggregate, $2,000,000 products and completed operations
aggregate, and $1,000,000 personal and advertising injury aggregate limit.

The Commercial General Liability shall be further endorsed to:
a) To the fullest extent permitted by law, provide additional insured coverage using
ISO form CG 2010 0413 and CG2037 04 13 (or its equivalent) to The Government
of the District of Columbia
b) Coverage available to the additional insu reds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance
available to the additional insureds
c) A waiver of subrogation in favor of The Government of the District of Columbia
d) Any Annual Aggregate shall apply on a per location or per project basis
e) Defense costs shall be in addition to and not erode the limits of liability

2. Automobile Liability Insurance - The Contractor shall provide evidence satisfactory to
the CO of commercial (business) automobi le liability insurance written on ISO form
CA 00 01 10 13 (or another form with covera ge at least as broad and approved by the
CO in writing) including coverage for all owned, hired, borrowed and non-owned
vehicles and equipment used by the Contractor in connection with work under this
agreement, with a minimum combined single limit of $1,000,000. Such policy or
policies of automobile liability insurance shall be written on an "occurrence" (as
opposed to a "claims made") basis.

The Commercial Auto Liability policy shall be further endorsed to:
a) To the fullest extent permitted by law, provide additional insured coverage to The
Government of the District of Columbia
b) Coverage available to the additional insu reds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance
available to the additional insureds
c) A waiver of subrogation in favor of The Government of the District of Columbia
d) Defense costs shall be in addition to and not erode the limits of liability
e) If applicable, include Form CA 99 48 03 06 Pollution Liability - Broadened
Coverage for Covered Autos - Business Aut o, Motor Carrier, and Truckers (or its
equivalent)
f) Moving and Storage Companies shall be required to provide evidence of BMC91
or BMC91X filing

For Contractors providing transportation:
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Contractors providing transportation must additionally comply with the following:
a) Operators holding a restricted WMATC Certificate of Authority must have a single
limit of $1.5 million in combined (bodily injury and physical damage) coverage, or
b) Operators holding an unrestricted WMATC Certificate of Authority must have a
single limit of $5M in combined (bodily injury and physical damage) coverage.

In addition, both types of WMATC certificate holders must have in place the following
Licensing Requirements as applicable:
a) Commercial Driver’s License (CDL) with the following endorsements:
i) P (Passenger): All drivers MUST have a P endorsement enabling them to
transport passengers (16 or more).
ii) S (School Bus): All drivers operating school buses (flashing lights, swing arm
w/stop sign) must also have an S e ndorsement. Please note that driver
credentials for any vehicles that are converted school buses must have S.
b) Valid (unexpired) US Department of Transportation Medical Examiner
Certification (“Medical Card”).

For Contractors using District Government-Owned Vehicles:
Agencies that provide Contractors with District Government-owned or leased motor
vehicles are responsible for ensuring that such vehicles are used only for the
performance under this Contract. Contractor and its subcontractors are prohibited from
using such vehicles for home-to-work tr ansportation unless specifically provided for
under the terms of the contract and approved in writing by the Contracting Officer, or
otherwise provided by law. Contractor shall obtain automobile liability insurance with
a minimum combined single limit of $1,000,000 to cover bodily injury and property
damage to protect the Contractor and the District Government against third-party
claims arising from the use of District Government-owned vehicles. The Commercial
Auto Liability Policy shall be endorsed to include:
a) To the fullest extent permitted by law, provi de additional insured coverage to The
Government of the District of Columbia;
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance
available to the additional insureds; and
c) A waiver of subrogation in favor of The Government of the District of Columbia.

In the event of loss, destruction, or damage to any government-owned vehicles used in
the performance of contact, Contractor shall be liable for full cost of repair or
replacement of lost, destroyed, or damaged vehicle.

3. Workers’ Compensation Insurance - The Contractor shall provide evidence satisfactory
to the CO of Workers’ Compensation insura nce in accordance with the statutory
mandates of the District of Columbia or the jurisdiction in which the contract is
performed.

ϭϯͮWĂŐĞ 

Employer’s Liability Insurance - The Contractor shall provide evidence satisfactory to
the CO of employer’s liability insurance as follows: $500,000 per accident for injury;
$500,000 per employee for disease; and $500,000 for policy disease limit.

The Workers Compensation and Employers Liability shall be further endorsed to:
a) Include a Waiver of Subrogation in favor of The Government of the District of
Columbia.
b) Where applicable, include United S tates Longshore and Harbor Workers
Compensation Act (USL&H)
c) Where applicable, include Jones Act Coverage for seamen or crew members on an
“if any” basis.

4. Media Liability and Network Security/Privacy (Cyber) Liability Insurance covering
acts, errors, omissions, and violation of a ny consumer protection laws arising out of
Contractor’s operations or services with a limit o f $1,000,000 per claim and in the
aggregate. Such coverage shall include but not be limited to, third party and first party
coverage for loss or disclosure of any data, including personally identifiable
information and payment card information, network security failure, violation of any
consumer protection laws, unauthorized ac cess and/or use or other intrusions,
infringement of any intellectual property ri ghts (except patent), negligence or breach
of duty to use reasonable care, breach of any duty of confidentiality, invasion of
privacy, or violations of any other leg al protections for personal information,
defamation, libel, slander, commercial disparagement, negligent transmission of
computer virus, or use of computer networks in connection with denial of service
attacks. Such coverage shall include regu latory defense and fine s/penalties in any
jurisdiction anywhere in the world. Such coverage shall include contractual privacy
coverage for data breach response and crisis management costs that would be incurred
by Contractor on behalf of The Government of the District of Columbia in the event of
a data breach including legal and forensic expenses, notification costs, credit
monitoring costs, and costs to operate a call center. Contractor shall maintain coverage
in force during the term of this Agreement and for an extended reporting period of not
less than two (2) years after.

5. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence
satisfactory to the CO of commercial umbrella with minimum limits of $5,000,000 per
occurrence and $5,000,000 in the annual aggregate. Coverage must excess of required
commercial general liability, commercial auto liability, and employers’ liability. The
insurance required under this paragraph shall be written in a form that annually
reinstates all required limits. Coverage shall be primary to any insurance, self-insurance
or reinsurance maintained by The Governm ent of the District of Columbia and the
“other insurance” provision must be amended in accordance with this requirement and
principles of vertical exhaustion.

6. Crime Insurance (3rd Party Indemnity) - The Contractor shall provide a Crime policy
including 3rd party fidelity to cover the dishonest acts of subcontractors, its employees
and/or volunteers which result in a loss to the District. The Government of the District
ϭϰͮWĂŐĞ 

of Columbia shall be included as loss payee. The policy shall provide a limit of $20,000
per occurrence.

7. Environmental Liability/Contractors Pollut ion Liability Insurance - The Contractor
shall provide evidence satisfactory to the CO of environmental liability insurance
covering losses caused by pollution or other hazardous conditions arising from ongoing
or completed operations of the Contractor. Such insurance shall apply to bodily injury,
property damage (including loss of use of damaged property or of property that has
been physically injured), clean-up costs, tran sit and non-owned disposal sites.
Coverage shall extend to defense costs and expenses incurred in the investigation, civil
fines, penalties and damages or settlements. There shall be neither an exclusion nor a
sublimit for mold or fungus-related claims, legionella, asbestos, lead paint, or silica.
The minimum limits required under this paragraph shall be $2,000,000 per occurrence
and $2,000,000 in the annual aggregate. If such coverage is written on a claims-made
basis, the Contractor warrants that any re troactive date applicable to coverages under
the policy precedes the Contractor’s performance of any work under the Contract and
that continuous completed operations coverage will be maintained for at least ten (10)
years or an extended reporting period shall be purchased for no less than ten (10) years
after completion.

The Contractor also must furnish to the CO Owner certificates of insurance evidencing
environmental liability insurance maintained by third party transportation and disposal
site operators(s) used by the Contractor for losses arising from facility(ies) accepting,
storing or disposing hazardous materials or other waste as a result of the Contractor’s
operations. Such coverages must be maintained with limits of at least the amounts set
forth above.

The Environmental Liability policy shall be further endorsed to include The
Government of the District of Columbia as an Additional Insured.

8. Sexual/Physical Abuse & Molestation - The Contractor shall provide evidence
satisfactory to the CO with respect to the services performed that it carries $1,000,000
per occurrence limits; $2,000,000 aggregate of affirmative abuse and molestation
liability coverage. Coverage should include physical abuse, such as sexual or other
bodily harm and non-physical abuse, such as verbal, emotional, or mental abuse; any
actual, threatened or alleged act; errors, omis sion or misconduct. This insurance
requirement will be considered met if the general liability insurance includes an
affirmative sexual abuse and molestation endorsement for the required amounts or
through a separate stand-alone sexual abuse and molestation policy with confirmation
there are no exclusions for abuse or assaul t & battery under the General Liability. So
called “silent” coverage or “shared” limi ts under a commercial general liability or
professional liability policy will not be acceptable. Limits may not be shared with other
lines of coverage. The applicable policy may need to be submitted to the Office of Risk
Management for compliance review.

ϭϱͮWĂŐĞ 

C. SUBCONTRACTOR INSURANCE REQUIREMENTS
Any and all subcontractors engaged by Contractor for work under this agreement shall be
required to have the same insured required of Contractor. Should the Contractor wish to
propose different insurance requirements for the subcontractor than the ones outlined in
the Contract, then, prior to commencement of work by the subc ontractor, the Contractor
shall submit in writing the name and brief description of work to be performed by the
subcontractor to the CO. The CO will promptly provide in writing to the Contractor with a
decision regarding the insurance requirements applicable to the subcontractor. When
requested by the CO, the Contractor must provide proof of the subcontractor's required
insurance prior to commencement of work by the subcontractor.

D. PRIMARY AND NONCONTRIBUTORY INSURANCE
The insurance required herein shall be primary to and will not seek contribution from any
other insurance, reinsurance or self-insur ance including any deductible or retention,
maintained by the Government of the District of Columbia.

E. DURATION. The Contractor shall carry all requir ed insurance until all contract work is
accepted by The Government of the District of Columbia and shall carry listed coverages
for ten years for construction projects followi ng final acceptance of the work performed
under this contract and two years for non-construction related contracts.

F. LIABILITY. These are the required minimum insurance requirements established by The
Government of the District of Columbia. Ho wever, it is understood that The Government
of the District of Columbia does not in any way represent that the insurance or the limits
of insurance specified herein are sufficient or adequate to protect your interests or liabilities
and will not in any way limit the contractor’s liability under this contract.

G. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible for
any loss or damage to their personal propert y, including but not limited to tools and
equipment, scaffolding, and temporary structures, rented machinery, or owned and leased
equipment. A waiver of subrogation shall apply in favor of The Government of the District
of Columbia.

H. MEASURE OF PAYMENT. The Government of the District of Columbia shall not make
any separate measure or payment for the cost of insurance and bonds. The Contractor shall
include all the costs of insurance and bonds in the contract price.

I. NOTIFICATION. The Contractor shall ensure that all policies provide that the CO shall
be given thirty (30) days prior written noti ce in the event of cancellation, non-renewal, or
material changes to the extent such cancellat ion or material changes results in Contractor
no long complying with the above requirements. The Contractor shall provide the CO with
ten (10) days’ prior written notice in the event of non-payment of premium. The Contractor
will also provide the CO with an updated Certificate of Insurance should its insurance
coverages renew during the contract. The Government of the District of Columbia may
reasonably change the above insurance coverage requirements during the Term by giving
ϭϲͮWĂŐĞ 

Contractor at least 30 days’ notice of the change. Contractor must comply, at your expense,
and deliver to the CO evidence of compliance before the change becomes effective.

J. CERTIFICATES OF INSURANCE. The Contr actor must send to CO, at least 10 days
after execution of this Agreement, certificates of insurance evidencing the required
insurance coverage and endorsements required herein. Contractor must also provide us
with evidence of renewal before the expiration date of each insurance policy. Contractor is
responsible for providing us with 30 days advanced written notice if the certificate of
insurance by the insurer has been canceled, re duced in coverage, or otherwise altered.
Certificates of insurance must reference the corresponding contract number. Evidence of
insurance shall be submitted to:

The Government of the District of Columbia

Via email to: Tornia.harrison1@dc.gov
And copy: Janet.concepcion@dc.gov

The CO may request, and the Contractor shall promptly deliver updated certificates of
insurance, endorsements indicating the required coverages, and/or certified copies of the
insurance policies. If the insurance initially obtained by the Contractor expires prior to
completion of the contract, rene wal certificates of insurance and additional insured and
other endorsements shall be furnished to the CO prior to the date of expiration of all such
initial insurance. For all coverage required to be maintained after completion, an additional
certificate of insurance evidencing such coverage shall be submitted to the CO on an annual
basis as the coverage is renewed (or replaced).

K. DISCLOSURE OF INFORMATION. The Contractor agrees that The Government of the
District of Columbia may disclose the name and contact information of its insurers to any
third party which presents a claim against The Government of the District of Columbia for
any damages or claims resulting from or arising out of work performed by the Contractor,
its agents, employees, servants or subcontractors in the performance of this contract.

L. CARRIER RATINGS. All Contractor’s and its subcontractors’ insurance required in
connection with this contract shall be written by insurance companies with an A.M. Best
Insurance Guide rating of at least A- VII or better (or the equivalent by any other rating
agency) and licensed in the District of Columbia.

M. WARRANTIES. When applicable, the Contr actor should be named as an additional
insured on the applicable manufacturer’s/distributer’s Commercial General Liability policy
using Insurance Services Office, Inc. (“ISO”) form CG 20 15 04 13 (or another occurrence-
based form with coverage at least as broad). CO should collect, review for accuracy, and
maintain all warranties for goods and services.

ϭϳͮWĂŐĞ 

ARTICLE 10
ALTERNATIVE DISPUTE RESOLUTION

Section 10.1 Notice of Claim. If the Contractor has complied with all provisions in Article
8 regarding changes, and the Library has denied the changes requested in a written Change
Proposal, or has failed to respond to a written Change Proposal within thirty (30) days, and the
Contractor wishes to pursue a claim over the disputed item, or if the Contractor wishes to assert a
claim over a Contract dispute not arising from matt ers related to a Change Event, Change Order
or Change Directive, then the written notice of claim must be submitted to the Library pursuant to
procedures set forth in Section 4381 of the Library's procurement rules.

Section 10.2 Contents of Notice of Contractor’s Claim. The notice of claim shall state
the nature of the claim, the events or circumstan ces giving rise to the claim, the type of relief
requested, and the amount of time or additional compensation, or other damages sought. If the
amount of time, compensation, or other damages sought is not reasonably ascertainable at the time,
the Contractor shall so state, explain why, and provide whatever estimates it can reasonably
provide. The notice shall state clearly that the Cont ractor intends to assert a claim against the
Library.

Section 10.3 Appeal Procedures. All claims arising under or in connection with the
Agreement or its breach, or relating to the Project, whether framed in Contract, tort or otherwise,
and which are not resolved via the claims process may be resolved by filin g an appeal with the
District of Columbia Board of Contract Appeals in accordance with Title X of the Procurement
Practices Reform Act (PPRA) 2010. However, if a third party brings any claim against the Library,
including, without limitation, claims of infringement of patents, copyrights or other intellectual
property rights, the Library may bring an actio n for defense or indemnification against the
Contractor in the court in which such claim is being litigated.

ARTICLE 11
MISCELLANEOUS PROVISIONS

Section 11.1 Extent of Contract. The Contract, which includes this Agreement and the
other documents incorporated herein by referen ce, including, but not limited to the Exhibits
attached hereto, represents the entire and in tegrated agreement between the Library and the
Contractor and supersedes all prior negotiations representations or agreements, either written or
oral. The Contract may be amended only by written instrument signed by both the Library and
Contractor. If anything in any document incorporated into this Agreement is inconsistent with this
Agreement, this Agreement shall govern.

Section 11.2 Governing Law. The terms and conditions of this Agreement and any other
related agreements signed by the parties shall be governed by the laws of the District of Columbia.
The District of Columbia shall be the designated jurisdiction and venue for the resolution of any
disputes that may arise under this Agreement.

Section 11.3 Service Contract Act. The Contractor agrees that the work performed under
this contract is subject to the Service Contract Act and current District Living Wage, as amended.
ϭϴͮWĂŐĞ 

Section 11.4 False Claims Act. The Contractor shall be governed by all laws and
regulations prohibiting false or fraudulent statemen ts and claims made to the government,
including the prescriptions set forth in District of Columbia Code § 2-381.02.

Section 11.5 No Third-Party Beneficiary Rights. Nothing in this Agreement shall be
construed as creating third-party beneficiary righ ts in any person or entity, except as otherwise
expressly provided in this Agreement.

Section 11.6 Binding Effect; Assignment. The Contract shall inure to the benefit of, and
be binding upon and enforceable by, the Parties a nd their respective successors and permitted
assigns. The Contractor shall not assign its rights under the Contract, including the right to all or
a portion of its compensation, without the Libra ry's prior written consent. Any delegation or
assignment made contrary to the provisions of this Section shall be null and void.

Section 11.7 Survival. All agreements warranties, and representations of the Contractor
contained in the Contract or in any certificate or document furnished pursuant to the Contract shall
survive termination or expiration of the Contract.

Section 11.8 No Waiver. If the Library waives any power, right, or remedy arising from
the Contract or any applicable law, the waiver shall not be deemed to be a waiver of the power,
right, or remedy on the later recurrence of any similar events. No act, delay, or course of conduct
by the Library shall be deemed to constitute the Library's waiver, which may be effected only by
an express written waiver signed by the Library.

Section 11.9 Remedies Cumulative. Unless specifically provided to the contrary in the
Contract, all remedies set forth in the Contract ar e cumulative and not exclusive of any other
remedy the Library may have, including, without li mitation, at law or in equity. The Library's
rights and remedies will be exercised at its sole discretion, and shall not be regarded as conferring
any obligation on the Library's to exercise those rights or remedies for the benefit of the Contractor
or any other person or entity.

Section 11.10 Entire Agreement; Modification. The Contract supersedes all
contemporaneous or prior negotiations, represen tations, course of dealing, or agreements, either
written or oral. No modifications to the Contract shall be effective unless made in writing signed
by both the Library and the Contractor, unless otherwise expressly provided to the contrary in the
Contract.

Section 11.11 Severability. In the event any one or more of the provisions contained in
this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect,
such invalidity, illegality or unenforceability shall not affect any other provision of this agreement,
and in lieu of each such invalid, illegal or unenforceable provision, there shall be added
automatically as a part of this Agreement a provision as similar in terms to such invalid, illegal or
unenforceable provision as may be possible and be v alid, legal and enforceable; each part of this
Agreement is intended to be severable.

ϭϵͮWĂŐĞ 

Section 11.12 Anti-Deficiency Act . The Library's obligations and responsibilities under
the terms of the Contract and the Contract Documents are and shall remain subject to the provisions
of (i) the federal Anti-Deficiency Act, 31 U.S.C. §§1341, 1342, 1349, 1350, 1351 , (ii) the D.C.
Code 47-105, (iii) the District of Columbia Anti-Deficiency Act, D.C. Code §§ 47-355.01 - 355.08,
as the foregoing statutes may be amended from time to time, and (iv) Section 446 of the District
of Columbia Home Rule Act. Neither the Contr act nor any of the Contract Documents shall
constitute an indebtedness of the Library, nor shall it constitute an obligation for which the Library
is obligated to levy or pledge any form of taxation, or for which the Library has levied or pledged
any form of taxation. IN ACCORDANCE WITH § 446 OF TH E HOME RULE ACT, D.C.
CODE § 1-204.46, NO DISTRICT OF COLU MBIA OFFICIAL IS AUTHORIZED TO
OBLIGATE OR EXPEND ANY AMOUNT UNDER THE CONTRACT OR CONTRACT
DOCUMENTS UNLESS SUCH AMOUNT HAS BEEN APPROVED, IS LAWFULLY
AVAILABLE AND APPROPRIATED BY ACT OF CONGRESS.

Section 11.13 Termination for Default. The Library may terminate the Contract for
default in accordance with Section 4372 of the Library’s procurement regulations if the Contractor
fails materially to perform any of its duties or ob ligations under the Contract. The Library must
provide the Contractor with written notice of it s intent to terminate the Contract under this
provision before actually putting the termination in to effect. If the Contractor has begun its
curative action and has made progress satisfactory to the Library, the Library may so notify the
Contractor and the termination will not take effect. Otherwise, the termination shall take effect by
written notice to the Contractor.

Section 11.14 Termination for Convenience. The Library may, by written notice to the
Contractor, terminate the Contract in whole or sp ecified part, for its convenience, whether the
Contractor is in breach of Contract or not. The notice of termination shall state the effective date
of termination, the extent of the termination, and a ny specific instructions. The Contractor shall
be entitled to receive only the following with respect to the terminated portion of the Contract; (1)
Cost of Work performed up to the date of termi nation; (2) reasonable costs of terminating
outstanding subcontracts and supply agreements a nd other similar wind-up costs in a reasonable
amount; (3) a fair and reasonable portion of the overhead and profit attributable to the Work
performed on the terminated portion of the Project, up to the time of termination. In the event of
a termination for convenience, the Contractor sh all not be entitled to profit on unperformed
elements of the Work.

Section 11.15 Anti-Competitive Practices and Anti-Kickback Provisions.

Section 11.15.1 The Contractor recognizes the need for markets to operate competitively
and shall observe and shall comply with all applicable law, rules, and regulations prohibiting anti-
competitive practices. The Contractor shall not engage, directly or indirectly, in collusion or other
anti-competitive practices that reduces or eliminat es competition or restrains trade. The Library
shall report to the appropriate authority any activity that evidences a violation of the antitrust laws,
and take such other further action to which it is entitled or obligated under the law.

Section 11.15.2 The Contractor shall observe and comply with all applicable law, rules,
and regulations prohibiting kickbacks and, without limiting the foregoing, the Contractor shall not
ϮϬͮWĂŐĞ 

(i) provide or attempt to provide or offer to provide any kickback; (ii) solicit, accept, or attempt to
accept any kickback; or (iii) include, directly or indirectly, the amount of any kickback in the
Contract price charged by the Contractor or a Subcontractor of the Contractor to the Library. The
Contractor shall have in place and follow reason able procedures designed to prevent and detect
possible violations described in this subsec tion in its own operations and direct business
relationships. The Library may take any recourse available to it under the law for violations of this
anti-kickback provision.

Section 11.15.3 The Contractor represents and warr ants that it did not, directly or
indirectly, engage in any collusive or other anti-c ompetitive behavior in connection with the bid,
negotiation or award of the Contract.

Section 11.16 Ethical Standards for the Library’s Employees and Former Employees

Section 11.16.1 The Library expects the Contractor to observe the highest ethical standards
and to comply with all applicable law, rules, and regulations governing ethical conduct or conflicts
of interest. Neither the Contractor, nor any person associated with the Contractor, shall provide (or
seek reimbursement for) any gift, gratuity, favor, entertainment, loan or other thing of value to any
employee of the District or the Library not in conformity with applicable law, rules or regulations.
The Contractor shall not engage the services of any person or persons in the employment of the
Library or the District for any Work required, contemplated or performed under the Contract. The
Contractor may not assign to any former Library or District employee or agent who has joined the
Contractor’s firm any matter on which the former employee, while in the employ of the Library,
had material or substantial involvement in the matter. The Contractor may request a waiver to
permit the assignment of such matters to former Library personnel on a cas e-by-case basis. The
Contractor shall include in every subcontract a p rovision substantially similar to this section so
that such provisions shall be binding upon each Subcontractor or vendor.

Section 11.17 Gratuities and Officers not to Benefit Provisions

Section 11.17.1 If it is found, after notice and hearing, by the Library that gratuities (in the
form of entertainment, gifts, payment, offers of employment or otherwise) were offered or given
by the Contractor, or any agent or representative of the Contractor, to any official, employee or
agent of the Library or the District with a view toward securing the Contract or any other Contract
or securing favorable treatment with respect to the awarding or amending, or the making of any
determinations with respect to the performance of the Contract, the Library may, by written notice
to the Contractor, terminate the right of the Contractor to proceed under the Contract and may
pursue such other rights and remedies provided by law and under the Contract.

Section 11.17.2 In the event the Contract is terminated as provided in Section 11.17.1, the
Library shall be entitled:

Section 11.17.2.1 to pursue the same remedies against the Contractor as it could pursue in
the event of a breach of the Contract by the Contractor; and

ϮϭͮWĂŐĞ 

Section 11.17.2.2 as a penalty in addition to any other damages to which it may be entitled
by law, to exemplary damages in an amount (as determined by the Library) which shall be not less
than ten times the costs incurred by the Contract or in providing any such gratuities to any such
officer or employee.

Section 11.17.3 No member of, nor delegate to Congress, Mayor or City Council Member,
nor officer nor employee of the District, nor officer nor employee of the Library shall be admitted
to any share or part of the Contract or to any benefit that may arise therefrom, and all agreements
entered into by the authorized representative of the Library in which he or any officer or employee
of the Library shall be personally interested as well as all agreements made by the Library in which
the Mayor or City Council Member or officer or employee of the District shall be personally
interested shall be void and no payments shall be made on any such contracts by the Library or by
any officer thereof; but this provision shall not be construed or extend to the agreement if the share
of or benefit to the member of, or delegate to Congress, Mayor or City Council Member, or officer
or employee of the District is de minimus.

Section 11.18 Force Majeure

Section 11.18.1 If the Contractor, because of Force Majeure, is rendered wholly or partly
unable to perform its obligations under this contract by reason of Acts of God, strikes (other than
strikes involving the affected Party’s labor force), equipment or transmission failure or damage
reasonably beyond its control, and/or a pandemic (“Force Majeure ”), when due under this
Contract, the Contractor may be excused from wh atever performance is affected by the Force
Majeure to the extent so affected. In order to be excused from its performance obligations under
this Contract by reason of Force Majeure, with in seventy-two (72) hours of the occurrence or
event, the Contractor must provide the Contracting Officer written notice of its inability to perform
as well as a description of the force majeure and its effect on Contract performance. The
Contracting Officer will have the right to cause the inspection of the work site to determine the
validity of the Contractor’s assertion of its inability to perform. If the Contracting Officer agrees
that the Contractor is wholly or partly unab le to perform its obligations under the Contract a
decision will be issued indicating the extent to which the Contractor is excused from its
performance obligations. In no event will the Cont ractor be entitled to money damages from the
Government due to force majeure.

Section 11.19 Covenant Against Contingent Fees Provisions

Section 11.19.1 The Contractor warrants that no person or selling agency has been
employed or retained to solicit or secure the Contract upon an agreement or understanding for a
Commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bonafide
established commercial or selling agencies m aintained by the Contractor for the purpose of
securing business. For breach or violation of this warranty, the Library shall have the right to
terminate the Contract without liability or in its discretion to deduct from the Contract price or
consideration, or otherwise recover, the full am ount of the Library, perc entage, brokerage of
contingent fee.

ϮϮͮWĂŐĞ 

Section 11.20 Independent Contractor. In carrying out all its obligations under the
Agreement, the Contractor shall be acting as an independent contractor, and not as an employee
or agent of the Library, or joint venture or partner with the Library. The Contractor shall have
exclusive authority to manage, direct, and co ntrol the Work, and shall be responsible for all
methods, techniques, sequences, and procedures.

Section 11.21 Notices. All notices, requests, demands, offers and other written
communications given or delivered under or by re ason of the provisions of this Agreement shall
be in writing, shall be signed by the party giving such notice, shall be addressed as provided herein
and shall be given by registered mail, postage prepaid and return receipt requested, by delivery by
hand or by nationally recognized air courier service, to:

If to the Contractor: If to the Library:

Brahim Zahar Tornia Harrison-Samuels
VP of Operations Contracting Officer
TRI Consulting, Inc. DC Public Library
1531 D Street, SE 901 G Street, NW - Room 403-H
Washington, DC 20003 Washington, DC 20001
Phone : (202) 527-5715 Phone: (202) 727-1548
Email: bzahar@triconsulting-us.com Email: tornia.harrison1@dc.gov

ARTICLE 12
ORDER OF PRECEDENCE

Section 12.1 A conflict in language shall be resolved by giving precedence to the document
in the highest order of priority that contains language addressing the issue in question. The
following documents are incorporated into the c ontract by reference and made a part of the
Contract in the following order of precedence:

1) An applicable Court Order, if any
2) This contract document
3) Government of the District of Columbia Publ ic Library Standard Contract Provisions
for Supply, Service, Architect/Engineer an d Construction Solicitations and Contracts
dated October 2009 (Attachment J.1 of RFP No. DCPL-2026-R-0014 as amended).
4) Contract attachments other than the DCPL Standard Contract Provisions
5) RFP No. DCPL-2026-R-0014 as amended – Exhibit A
6) Contractor’s Best and Final Offer dated March 23, 2026 – Exhibit C
7) Contractor’s Proposal dated February 13, 2026 – Exhibit B

ϮϯͮWĂŐĞ
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written
below.
DC PUBLIC LIBRARY, an
Agency within the Executive Branch of the
Government of the District of Columbia
By:________________________
Name: Tornia Harrison-Samuels
Title: Contracting Officer
Date:_______________________
TRI CONSULTING, INC.
By:________________________
Name:__%UDKLP=DKDU_________
Its:_93RI2SHUDWLRQV__________
Date:_______________
__________________
e:
%UDKLP=DKDU
______________________________________________________________________________
DC Public Library | 901 G Street, NW – 4th Floor, Washington DC 20001
Telephone (202) 727-1101 | dclibrary.org
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Procurement
MEMORANDUM TO THE FILE
FROM: Tornia Harrison-Samuels
Contracting Officer
SUBJECT: Proposed Contract No. DCPL-2026-C-0014
Janitorial and Supplemental Services at DC Neighborhood Libraries
PROPOSED
CONTRACTOR: TRI Consulting, Inc.
DATE: April 28, 2026
Pursuant to Title 19, Section 4375.4 of the Dist rict of Columbia Public Library Procurement
Regulations, the subject proposed contract was tra nsmitted to the Board of Library Trustees,
Contracts Review Committee for review on April 20, 2026, and approved on April 27, 2026.
muels