Proposed Contract No. CW127044 with Fastenal Company

MURIEL BOWSER
MAYOR
June 23, 2026
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant
to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M0001 to Contract No. CW127044 with Fastenal Company to exercise
option year one in the not- to-exceed amount of $1,600,000. The period of performance is from
September 12, 2026, through September 11, 2027.
Under the proposed modification, Fastenal Company will continue to supply sanitation, janitorial,
office, warehouse, and household supplies to support the effective operation of over 43 facilities
of the Department of Fire and Emergency Medical Services throughout the District of Columbia.
These facilities operate 24 hours a day, 365 days a year, requiring reliable and consistent resources
to ensure proper maintenance and functionality.
My administration is available to discuss any questions you may have regarding the proposed
modification. In order to facilitate a response to any questions you may have, please have your
staff contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at (202)
724-8759.
I look forward to the Council’s favorable consideration of this modification.
Sincerely,
Muriel Bowser
Last Revised 1/28/26

GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement

Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:

COUNCIL CONTRACT SUMMARY
(Option Year Contract)

(A) Contract Number: CW127044
Modification No. M0001

Proposed Contractor: Fastenal Company

Contract Amount: Not-to-Exceed (NTE) $1,600,000

Term of Contract: September 12, 2026, through September 11, 2027
(Option Year One)

Type of Contract: Indefinite Quantity Contract

(B) Identifying number of the underlying contracts, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:

Base Period Amount: NTE $1,600,000
Council Approval: (CA26-0582)

Option Period One Amount: NTE $1,600,000
Council Approval:

Option Period Two Amount:
Council Approval:

Option Period Three Amount:
Council Approval:

Option Period Four Amount:
Council Approval:

(C) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
Last Revised 1/28/26

or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):

The Citywide Clean Hands database indicates the Fastenal Company is current with its District
taxes.

(D) A statement that the proposed contract is within the appropriate budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:

The Office of the Chief Financial Officer has certified that funding is consistent with the applicable
financial plan and budget.
1101 4th Street, SW
Washington, DC 20024
Date of Notice: May 22, 2026 L0016639673Notice Number:
FEIN: **-***8415
Case ID: 18994008

Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
FASTENAL COMPANY
2001 THEURER BLVD
WINONA MN 55987-1500

Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

COPY
1100 4th Street, S.W. • SUITE 730E • WASHINGTON, D.C. 20024
GOVER NMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE ASSOCIATE CHIEF FINANCIAL OFFICER
PUBLIC SAFETY & JUSTICE CLUSTER
MEMO
RANDUM
TO:
FROM:
DATE:
Nancy Hapeman, Chief Procurement Officer Office
of Contracting and Procurement
David Garner, Associate Chief Financial Of ficer
Public Safety and Justice Cluster
May 6, 2026
SUBJEC
T: C ertification of Funding Availability for Fastenal – CW127044 – Option Year
One
The Of
fice of the Chief Financial Officer (OCFO) certifies available funding in the Fire and
Emergency Medical Services Department’s FY2027 proposed Operating Budget in the amount
of $1,600,000 to exercise option year one of contract CW127044 for the purchase of sanitation,
janitorial, office, warehouse, and cleaning supplies. Funding is contingent upon approval of the
FY2027 Operating Budget.
Future
orders above the funds available are contingent upon the identification of additional
funding.
If you ha
ve any questions concerning this certification, please contact Jason Bumiller, Agency
Fiscal Officer, at (202) 552-9179.

1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement

September 12, 2025

Mr. Scott Bailey
SR VP of Sales
Fastenal Company
2001 Theurer Blvd
Winona, MN 55987

Subject: Letter Contract No: CW127044

Caption: FEMS Sanitation, Janitorial, Office, Warehouse and Household Supplies
Dear Mr. Bailey,
1. This is a letter contract between the District of Columbia (“District”) Fastenal Company
(“Contractor”), wherein the Contractor agrees to perform the services set forth in
Attachment A.

2. This is an Indefinite Quantity Contract to procure sanitation, janitorial, office, warehouse
and household supplies to support the effective operation of over forty-three (43)
facilities throughout the District of Columbia, as set forth in Attachment A and
Attachment B. The supplies will be centrally stored and distributed across FEMS’ fire
stations and designated facilities within the District, enabling efficient access and
management. This initiative aims to meet the logistical demands of maintaining facilities
and providing the essential resources necessary for continuous service delivery across the
Department.

3. The District intends to definitize this letter contract within 90 days of the date of the
award of this letter contract at which time this letter contract shall merge with the
definitized contract. Before the expiration of the 90 days, the contracting officer may
authorize an additional period in accordance with section 2425.9 of the Procurement
Regulations, 27 DCMR 2425.9, 35 DCR 1568 (February 26, 1988). If the District does
not definitize this letter contract within 90 days of the date of the award of this letter
contract or any extensions thereof, this letter contract shall expire. In the event of the
expiration of this letter contract, the District shall pay the contractor for the services
performed under this letter contract in an amount not-to-exceed $800,000 from
September 12, 2025, through December 11, 2025. In no event shall the amount paid
under this letter contract, or any extensions thereof, exceed 50% of the total definitized
2
contract amount.
4. The duration of the definitized contract shall be one year from the date of award of the
letter contract. The District shall pay the Contractor for the services performed during the
duration of the definitized contract, not-to-exceed $1,600,000.

5. The Contractor shall perform under this letter contract pursuant to the terms of the
following documents that are hereby incorporated by reference and made a part of this
contract, which in the event of a conflict shall be resolved by giving precedence in the
order of priority listed below:

(a) Letter Contract CW127044
(b) The Scope of Work – Attachment A.
(c) The Pricing Schedule – Attachment B.
(d) Government of the District of Columbia Standard Contract Provisions for Use with
Supplies and Services Contracts (July 2010), available at www.ocp.dc.gov (click
on “Solicitation Attachments”).
(e) Region 4 Education Service Center (ESC) contract #R240802 for Maintenance,
Repair, and Operations (MRO) Supplies, Equipment, and Related Products and
Services.

PAGE INTENTIONALLY LEFT BLANK
3
This letter contract shall be subject to the following:

a) Appropriation of funds.

b) The approval by the Council of the District of Columbia, in accordance with D.C.
Official Code, §2-352.02, if this letter contract is of a value in excess of one million
dollars. However, if this letter contract is not in excess of one million dollars, but the
value of the subsequent definitized contract, (which includes the value of this letter
contract) is in excess of one million dollars, the definitized contract must be approved by
the Council in accordance with D.C. Official Code, §2-352.02. If the Council
disapproves the subsequent definitized contract, all performance under the letter contract
shall terminate and the liability of the District shall be limited to the amount set forth in
provision number 3, above, of the letter contract.

Signatures:

Fastenal Company

Sep 12, 2025
By: Date:
Scott Bailey
SR VP of Sales
Fastenal Company
District of Columbia
Sep 12, 2025
By: Date:
Lorena Marko
Contracting Officer
Public Safety & Justice Cluster

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW127044 1 1
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption

M0001

See block 16c.

N/A

Parts, Services and Integrated
Business Solutions
6. Issued by: Code 7. Administered by (If other than line 6)
April Molley, Contracts Specialist
Office of Contracting and Procurement
441 4th Street, NW, Suite 330 South
Washington, DC 20001
Email: april.molley@dc.gov
Derek J. Hopkins, Deputy Fire Chief
Contract Administrator
Fire and Emergency Medical Services
3170 V Street NE
Washington, DC, 20018
Email: derek.hopkins@dc.gov
8. Name and Address of Contractor (No. street, city, county, state and zip code)

Scott Bailey, Sr. VP of Sales
Fastenal Company
2001 Theurer Blvd
Winona, MN 55987
Email: sbailey@fastenal.com

9A. Amendment of Solicitation No.

9B. Dated (See Item 11)

X
10A. Modification of Contractor/Order No.

CW127044

Code

Facility

10B. Dated (See Item 13)
09/12/2025
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15 and returning one (1) copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14 [FOR INSRTUCTION ONLY: CHECK A BOX BELOW; REMOVE THIS
HIGHLIGHTED INSTRUCTION IN THE FINAL MODIFICATION]
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Section 3601.2(b)
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of: 27 DCMR 3601.3 (a)
C. This supplemental agreement is entered into pursuant to authority of:
X D. Other (Specify type of modification and authority) 27 DCMR 3601.3
E. IMPORTANT: Contractor is not is required to sign this document and return ___copy to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract CW127044 is hereby modified as follows:
1. Section 5.1, Option to Extend the Term of the Contract, the District hereby exercises option year one of the
contract for the period of performance of September 12, 2026, through September 11, 2027.

2. The total not-to-exceed amount of option year one is $1,600,000.

3. The contractor is bound by the updated Wage Determination No. 2015-4281, rev. 36, dated March 30, 2026,
issued by the Department of Labor.

4. The contractor is bound by the updates the Living Wage Notice and Fact Sheet dated for 2026 referenced at
http://ocp.dc.gov, under Quick Links click on “Required Solicitation Documents”.

Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Lorena Marko, Contracting Officer
15B. Name of Contractor

(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia

(Signature of Contracting Officer)
16C. Date Signed

GOVERNMENT OF THE DISTRICT OF COLUMBIA
TASK ORDER/DELIVERY ORDER FOR SERVICES
OFFEROR TO COMPLETE BLOCKS 18 & 29
1.REQUISITION NUMBER
RK312540
PAGE(S)
1 of 17
2. TASK ORDER AGREEMENT NO.
CW127044
3. Award/Effective
Date
See 30C below
4. Task Order CONTRACT NUMBER 5. SOLICITATION NUMBER
N/A
6. SOLICITATION ISSUE DATE
N/A
7. FOR SOLICITATION
INFORMATION CONTACT:
Email: N/A
A. NAME
N/A
B. TELEPHONE (No Collect Calls)
N/A
8.OFFER DUE DATE:
N/A
9. ISSUED BY
April Molley, Contract Specialist
Office of Contracting & Procurement
441 4th Street, NW, Suite 330S
Washington, DC 20001
Email: april.molley@dc.gov
10. THIS ACQUISITION IS
UNRESTRICTED
SET ASIDE %FOR
SMALL BUSINESS
SMALL DISADV. BUS.
D.C. Supply Schedule
GSA
Cooperative Agreement
SIC:
SIZE STANDARD:
11. DELIVERY FOR FOB
DESTINATION UNLESS
BLO
CK IS MARKED
N/A
12. PAYMENT DISCOUNT TERMS
Net 30 days
13. RESERVED
14. METHOD OF SOLICITATION
RFTOP IFB RFQ IFB RFP
2-STEP Cooperative Agreement
5. CONTRACTOR / OFFEROR
Scott Bailey
Fastenal Company
2001 Theurer Blvd
Winona, MN 55987
16. PAYMENT WILL BE MADE BY
Vendor Portal, https://vendorportal.dc.gov
Fire Emergency Medical Services
Attn: Accounts Payable Division (PSJC)
899 North Capitol Street, N.E., Suite 600A
Washington, D.C 20002
Telephone: 202-727-4449 15A DUNS NO. 15B TAX ID NO.
17. DELIVER TO
Derek J. Hopkins, Deputy Fire Chief,
Logistics Division
Fire and Emergency Medical Services
3170 V Street N.E.
Washington, D.C., 20018
Email: derek.hopkins@dc.gov
18. ADMINISTERED BY
Derek J. Hopkins, Contract Administrator
Deputy Fire Chief, Logistics Division
Fire and Emergency Medical Services
3170 V Street N.E.
Washington, D.C., 20018
Email: derek.hopkins@dc.gov
18A. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18B. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 16 UNLESS BLOCK BELOW IS
CHECKED
SEE ADDENDUM
19
IEM
NO.
20
SCHEDULE OF SUPPLIES/SERVICES
21
MAXIMUM
QUANTITY
22
UNIT
23
UNIT PRICE
24
AMOUNT
0001 FEMS Sanitation, Janitorial, Office, Warehouse and
Household Supplies
$1,600,000 Not-
To-Exceed
(NTE)
25. ACCOUNTING AND APPROPRIATION DATA
PURCHASE ORDER NO.
26. TOTAL AWARD (FOR GOVT. USE ONLY)
NTE $1,600,000
27. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE COPY
TO THE ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL
ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL
PAGES SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN. THIS ORDER
IS I
SSUED SUBJECT TO THE TERMS AND CONDITIONS OF THE DC SUPPLY SCHEDULE
CONTRACTIDENTIFIED IN BLOCK 4. And the District’s Standard Contract
Provisions, dated July 2010
28. THE FOLLOWING DOCUMENTS ARE INCORPORATED BY REFERENCE INTO THIS TASK
ORDER IN THE FOLLOWING PRIORITY: (1) CONTRACTOR’S PRICE PROPOSAL. THIS TASK
O
RDER IS SUBJECT TO THE TERMS AND CONDITIONS OF THE DC SUPPLY SCHEDULE
CONTRACT IDENTIFIED IN BLOCK 4.
29A. SIGNATURE OF OFFEROR /CONTRACTOR
Scott Bailey
Scott Bailey (Oct 22, 2025 12:07:22 CDT)
30A. DISTRICT OF COLUMBIA (SIGNATURE OF CONTRACTING OFFICER)
29B. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 29C. DATE SIGNED
Oct 22, 2025
30B. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)
Lorena Marko, Contracting Officer
30C DATE SIGNED
02/10/2026
2
1. SERVICES REQUIRED

The District of Columbia Fire and Emergency Medical Services (FEMS) Logistics
Division seeks to acquire sanitation, janitorial, office, warehouse and household supplies
to support the effective operation of over forty-three (43) facilities throughout the District
of Columbia. These facilities operate around the clock, 24 hours a day, 365 days a year,
requiring reliable and consistent resources to ensure their maintenance and functionality.
The supplies will be centrally stored and/or distributed across FEMS fire stations and
designated administrative offices, training centers, and support warehouses within the
District, enabling efficient access and management. This initiative aims to meet the
logistical demands of maintaining facilities and providing the essential resources
necessary for continuous service delivery across the Department.

2. CONTRACT TYPE
The District contemplates the award of Indefinite Delivery – Indefinite Quantity Contract
in accordance with 27 DCMR Chapter 24.
2.2 CONTRACT TYPE - INDEFINITE DELIVERY- INDEFINITE QUANTITY (IDIQ)
CONTRACT
This is an IDIQ contract for the supplies or services specified, and effective for the period
stated.

a) Delivery or performance shall be made only as authorized by orders issued in
accordance with the Ordering Clause, section 11. The Contractor shall furnish to the
District, when and if ordered, the supplies or services specified in the Price
Schedule up to and including the maximum dollar amount of $1,600,000 . The
District will order at least the minimum dollar amount of $1,000.

b) There is no limit on the number of orders that may be issued. The District may
issue orders requiring delivery to multiple destinations or performance at multiple
locations.
c) Any order issued during the effective period of this contract and not completed
within that period shall be completed by the Contractor within the time specified in
the order. The contract shall govern the Contractor's and District's rights and
obligations with respect to that order to the same extent as if the order were
completed during the contract's effective period; provided that the contractor shall
not be required to make any deliveries under this contract after expiration of the last
option year.

3. PRICE SCHEDULE

The pricing schedule outlined below for the base period and subsequent options is
structured to effectively respond to FEMS’s sanitation, janitorial, office, warehouse and
household supplies needs across the designated facilities by providing a procurement
avenue to the complete catalog of products specified under the Region 4 Education
3
Service Center (ESC) contract #R240802 for Maintenance, Repair, and Operations
(MRO) Supplies, Equipment, and Related Products and Services catalog of products.

3.1 BASE PERIOD

Contract Line
Item No. (CLIN) Item Description Total Price

0001
FEMS Sanitation, Janitorial, Office, Warehouse and
Household Supplies and Accessories
(Based on the catalog of products under the Region 4
Education Service Center (ESC) contract #R240802
for Maintenance, Repair, and Operations Supplies,
Equipment, and Related Products and Services)

$1,600,000
Base Period Not-To-Exceed Total $1,600,000

3.2 OPTION PERIOD ONE

Contract Line
Item No. (CLIN) Item Description Total Price

1001
FEMS Sanitation, Janitorial, Office, Warehouse and
Household Supplies and Accessories

(Based on the catalog of products under the Region 4
Education Service Center (ESC) contract #R240802
for Maintenance, Repair, and Operations Supplies,
Equipment, and Related Products and Services)

$1,600,000
Option Period One Not-To-Exceed Total $1,600,000

3.3 OPTION PERIOD TWO

Contract Line
Item No. (CLIN) Item Description Total Price

2001
FEMS Sanitation, Janitorial, Office, Warehouse and
Household Supplies and Accessories
(Based on the catalog of products under the Region 4
Education Service Center (ESC) contract #R240802
for Maintenance, Repair, and Operations Supplies,
Equipment, and Related Products and Services)

$1,600,000
Option Period Two Not-To-Exceed Total $1,600,000
4
3.4 OPTION PERIOD THREE

Contract Line
Item No. (CLIN) Item Description Total Price

3001
FEMS Sanitation, Janitorial, Office, Warehouse and
Household Supplies and Accessories
(Based on the catalog of products under the Region 4
Education Service Center (ESC) contract #R240802
for Maintenance, Repair, and Operations Supplies,
Equipment, and Related Products and Services)

$1,600,000
Option Period Three Not-To-Exceed Total $1,600,000

4. STATEMENT OF WORK

SECTION A: MINIMUM REQUIREMENTS

The District of Columbia Fire and Emergency Medical Services (FEMS) Logistics
Division seeks to acquire sanitation, janitorial, office, warehouse and household supplies
to support the effective operation of over forty-three (43) facilities throughout the District
of Columbia. These facilities operate around the clock, 24 hours a day, 365 days a year,
requiring reliable and consistent resources to ensure their maintenance and functionality.
The supplies will be centrally stored and/or distributed across FEMS fire stations and
designated administrative offices, training centers, and support warehouses within the
District, enabling efficient access and management. This initiative aims to meet the
logistical demands of maintaining facilities and providing the essential resources
necessary for continuous service delivery across the Department.

4.1 APPLICABLE DOCUMENTS

Not Applicable

4.2 DEFINITIONS

The scope of procurement includes, but is not limited to, the following categories:

4.2.1 Sanitation Supplies: Disinfectants, hand sanitizers, mop buckets, floor cleaners, soap
dispensers, and other infection control agents essential for maintaining public health
compliance and personnel safety.

4.2.2 Janitorial Equipment and Consumables: Brooms, mops, liners, cleaning agents, floor
scrubbers, vacuums, and general custodial supplies necessary for daily upkeep of stations
and shared spaces.

4.2.3 Office Supplies: Basic to advanced clerical supplies including copy paper, pens, toner
cartridges, desk organizers, and mailroom consumables required for administrative
operations.
5
4.2.4 Warehouse and Industrial Supplies: Tools, fasteners, bins, shelving, ladders, and safety
markers required to organize and maintain operational supply depots.

4.2.5 Household and Facility Maintenance Items: Light bulbs, batteries, extension cords,
kitchen supplies, basic electrical and plumbing maintenance tools to support facility self-
sufficiency.

4.2.6 The following definitions illustrate merely a portion of the sanitation, janitorial, office,
warehouse and household supplies that FEMS plans to acquire. The complete catalog of
products under the Region 4 Education Service Center (ESC) contract #R240802 for
Maintenance, Repair, and Operations (MRO) Supplies, Equipment, and Related Products
and Services contract encompass all the essential products the Department may procure
based on its forthcoming needs.

CATEGORY DESCRIPTION

Abrasives
Products designed to remove material or surface
contaminants through friction or cutting action such as
grinding wheels, sanding disks, flap discs, and polishing
pads.

Adhesives, Sealants, and
Tape
Includes bonding agents (e.g. construction adhesives,
epoxies, cyanoacrylates, spray adhesives), sealants (e.g.
silicone, polyurethane, caulks), and pressure sensitive
tapes.
Cutting Tools and Metal
Working
Tools for component fabrication, shaping, trimming, and
finishing metal such as drill bits, end mills, taps, reamers,
and related consumables.

Electrical
Electrical supplies including wiring, conduit, connectors,
switches, fuses, lighting fixtures, and associated
components

Electronics and Batteries
Electronic devices and power sources including cordless
tool batteries, smoke detector batteries, handheld devices,
and related power management supplies.

Fasteners
Mechanical fastening hardware: bolts, nuts, washers,
screws, anchors, rivets, clips, and similar items used for
structural assembly and general repair.
Hardware and Building
Supplies
General facility supplies including hinges, locks,
brackets, shelving components, plumbing fittings, small
carpentry supplies, and other misc. components needed
for building maintenance.
Janitorial and Cleaning Custodial products cleaners, disinfectants, floor care
chemicals, mop heads, cleaning tools, squeegees.
Trash Cans and Liners Waste receptacles and compatible liners.

Wipers, Towels, and Rags
Removable absorbents such as wiping cloths, paper
towels, shop rags, and microfiber pads used for cleaning
surfaces, tools, and spills.
Office and Breakroom
Supplies
Business and administrative consumables: copy paper,
writing instruments, toner cartridges, kitchen disposables,
coffee supplies, and related items
6
Outdoor Products and
Equipment
Supplies designed for exterior use: outdoor lighting,
landscape maintenance tools, safety signage, and weather
resistant facility accessories.
Packaging and Shipping
Products
Packaging consumables include boxes, shrink wrap,
foam padding, stretching film, labels, and mailroom
supplies for internal and external logistics support.

Paint and Painting Supplies
Paints, primers, brushes, rollers, masking materials and
protective coatings used for facility upkeep, surface
restoration, and marking tasks.

Safety
Personal protective equipment and hazard control items:
gloves, respirators, hearing protection, safety glasses, fall
protection gear, signage, and first aid kits.

Hand and Arm Protection
Subcategory of safety products focused on gloves and
sleeves designed to protect against cuts, heat, chemicals,
and pathogens.

Tools and Equipment
General hand tools, stationary equipment, and workshop
tools used in facility maintenance and logistics
operations.
Corded Power Tools Electrically powered tools that require direct AC power
(e.g. drills, saws, buffers)
Cordless Power Tools Battery powered tools (e.g. impact drivers, cordless
drills, battery saws)

4.3 BACKGROUND

The District of Columbia Fire and Medical Services Department’s mission is to preserve
life and promote health and safety through excellent pre-hospital treatment and
transportation, fire prevention, fire suppression and rescue activities and homeland
security awareness. To enable seamless service delivery under dynamic and often
unpredictable operational conditions, FEMS depends on a resilient logistics infrastructure
that ensures the timely availability of mission-critical supplies and equipment. The
Logistics Division is responsible for carrying out this mandate, supporting frontline
personnel with essential goods to maintain hygienic living space, operational readiness,
and safe working environments across all departmental locations.

The Department provides these services via the operational readiness and emergency
response protocols of more than forty-three (43) facilities located throughout the District
of Columbia. These facilities function continuously, operating 24 hours a day, 365 days a
year, necessitating dependable and consistent resources to ensure their upkeep and
operational capability. To sustain functionality, safety, and continuity of service, these
sites require reliable, uninterrupted access to a diverse range of essential supplies. The
sanitation, janitorial, office, warehouse, and household supplies will be centrally stored
and/or distributed among FEMS fire stations and designated administrative offices,
training centers, and support warehouses within the District, facilitating efficient access
and management.

To support the continued supply chain needs and the rapid restock for sanitation,
janitorial, office, warehouse, and household supplies across the FEMS facilities, the
Department is requesting procurement approval to expand purchasing with Fastenal
7
Company. Fastenal Company serves as a crucial contractor, possessing a robust
infrastructure for the distribution of a diverse array of industrial and construction
products, while also functioning as a logistics provider, technology partner, and expert
consultant. Their distinctive service model is based on approximately 3,200 in-market
locations, which include public branches and customer-specific onsite facilities, each
offering tailored inventory solutions and dedicated personnel. By expanding purchasing
with Fastenal Company, the Department will ensure uninterrupted service, better address
FEMS’ requirements, and maintain the supply chain within the District, which is a vital
consideration for the Department.

4.4 REQUIREMENTS

The contractor shall provide the essential personnel, funding, logistics, and other
resources to ensure the procurement and delivery of all the requested sanitation,
janitorial, office, warehouse and household supplies and accessories to the D.C Fire and
Emergency Medical Services Department (FEMS).
4.4.1 Kick-off Meeting
4.4.1.1 Within ten (10) days of contract award, the contractor shall attend a kickoff meeting with
the designated Contract Administrator (CA) and other FEMS personnel to discuss the
implementation phase. The contractor shall provide:

a. An overview of the contractor’s organizational chart, roles and responsibilities
within the context of this contract.

b. An overview of the SOW requirements, timeline, deliverables, payment processes
and other relevant factors.

4.4.2 Contractor Responsibilities and Service Expectations

4.4.2.1 The contractor shall provide the essential personnel, funding, logistics, and other
resources to ensure the procurement and delivery of all the requested sanitation,
janitorial, office, warehouse and household supplies and accessories to the D.C Fire and
Emergency Medical Services Department (FEMS) identified facilities uninterruptedly.
4.4.2.2 Consequently, the contractor shall possess the necessary technical capabilities and
infrastructure to deliver all the products listed in the specified Region 4 Education
Service Center (ESC) contract #R240802 for Maintenance, Repair, and Operations
(MRO) Supplies, Equipment, and Related Products and Services catalog of products to
FEMS throughout the entire performance period, in compliance with the technical
instructions given by the Contract Administrator or their appointed representative.

4.4.3 Product Availability and Inventory Management

4.4.3.1 The contractor shall ensure real-time access to a comprehensive online product catalog
aligned with the categories under section 6.2 and as noted under the complete catalog of
products under the Region 4 Education Service Center (ESC) contract #R240802 for
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Maintenance, Repair, and Operations (MRO) Supplies, Equipment, and Related Products
and Services.

4.4.3.2 The contractor shall proactively notify FEMS Logistics Division of discontinued, back-
ordered, or low-stock items and provide suitable, pre-approved substitutions with
equivalent performance and pricing.

4.4.4 Pricing and Contract Compliance

4.4.4.1 The contractor shall provide pricing that must adhere to the terms and conditions outlined
in the Region 4 Education Service Center (ESC) contract #R240802 for Maintenance,
Repair, and Operations (MRO) Supplies, Equipment, and Related Products and Services.

4.4.4.2 The contractor shall provide deviations or proposed updates to product pricing must be
communicated in writing and approved by the District Office of Contracting and
Procurement prior to order fulfillment.
4.4.4.3 The contractor shall not incorporate any additional freight, service, or handling charges
outside of contract terms unless specifically preauthorized by FEMS.
4.4.5 Order Processing and Fulfillment Procedures

4.4.5.1 The contractor shall receive orders placed by authorized FEMS Logistics personnel via
the contractor’s designated online ordering portal or direct account representative.

4.4.5.2 The contractor shall provide each order and must generate a corresponding confirmation
email with tracking details and estimated delivery date.

4.4.5.3 The contractor shall provide itemized digital packing slips and invoices, with SKU
numbers, item descriptions, quantities, and contract pricing per line item.

4.4.6 Delivery and Distribution Requirements

4.4.6.1 The contractor shall make all of the deliveries to the FEMS Logistics Warehouse as
directed by the designated CA.
4.4.6.2 The contractor shall provide inside delivery (not curbside drop-off) and coordinate with
designated site contacts to ensure proper receipt and verification of goods.

4.4.6.3 The contractor shall provide routine deliveries shall occur Monday–Friday between 8:00
AM and 3:00 PM EST, unless otherwise arranged.

4.4.6.4 The contractor shall provide emergency delivery service which will be available upon
request, including weekend and/or after-hours response when operationally required.
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4.4.7 Product Quality and Substitution Protocols

4.4.7.1 The Contractor shall provide new, commercial-grade, and free from
manufacturing defects. Substitutions must be pre-approved and supported by Safety Data
Sheets (SDS) and/or technical specifications upon request.

4.4.7.2 FEMS reserves the right to reject any substituted or defective items and require
immediate corrective delivery.

4.4.8 Returns, Exchanges, and Credits

4.4.8.1 The contractor shall maintain a no-penalty return policy for incorrectly shipped items,
overages, or damaged goods.

4.4.8.2 The contractor shall pick up returned items within five (5) business days of notification,
and full credit must be issued within ten (10) business days.
4.4.9 Reporting and Usage Data
4.4.9.1 The contractor shall provide monthly and quarterly purchasing reports organized by
category, quantity, and location.

4.4.9.2 The contractor shall provide reports that must include invoice numbers, order dates, item
descriptions, and total expenditure per site.

4.4.9.3 The contractor shall provide forecasting and usage of trend data to inform future
procurement planning upon request of the Contract Administrator.

4.4.10 Account Management and Communication

4.4.10.1 The contractor shall assign a dedicated account manager to serve as the primary
liaison for FEMS.
4.4.10.2 The contractor shall conduct quarterly review meetings with the FEMS
Logistics Division to evaluate performance, resolve issues, and align on future
needs.

4.4.10.3 The contractor shall provide timely updates on product innovations and safety
enhancements, and emerging solutions relevant to FEMS operations.

5. TERM OF TASK ORDER

The term of the definitive task order contract shall be one year from the date of award.

6. OPTION TO EXTEND THE TERM OF THE TASK ORDER

6.1 The District may extend the term of this task order for a period of three (3) option
periods or successive fractions thereof, by written notice to the contractor before the
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expiration of the contract; provided that the District will give the contractor preliminary
written notice of its intent to extend at least thirty (30) days before the task order expires.
The preliminary notice does not commit the District to an extension. The exercise of this
option is subject to the availability of funds at the time of the exercise of this option. The
Contractor may waive the thirty (30) day preliminary notice requirement by providing a
written waiver to the Contracting Officer prior to expiration of the task order.

6.2 If the District exercises this option, the extended task order shall be considered to include
this option provision.

6.3 The price for the option period(s) shall be as specified in Section 3 of the task order.

6.4 The total duration of this task order, including the exercise of any options under this
clause, shall not exceed five years.
7. DELIVERABLES
The Contractor shall perform the activities required to successfully complete the District’s
requirements and submit each deliverable to the Contract Administrator identified in section
10 in accordance with the following:

Deliverable Quantity Format Due Date
Kickoff Meeting 1 Virtual Within 10 days of the
date of award
Transition Plan 1 Digital PDF 30 days after Contract
award.
Itemized Billing System
Integration Report 1 Digital PDF At the request of the
CA.
Monthly Supply Utilization
Reports

1

Digital PDF
To Begin 30 days after
the first Purchase
Order.
Consumption Reduction
Analysis 1 Digital PDF At the request of the
CA.
Training Session for FEMS
Staff 1 Digital PDF At the request of the
CA.
Performance Review and
Adjustment Report 1 Digital PDF At the request of the
CA.
Automated Supply Distribution
System Deployment Plan 1 Digital PDF
To Begin 30 days after
the first Purchase
Order.

8. CONTRACTING OFFICER (CO)

Contracts may be entered into and signed on behalf of the District Government only by
Contracting Officers. The name, address and telephone number of the Contracting Officer for
this task order is:

Lorena Marko
Contracting Officer
11
Public Safety & Justice Cluster
District of Columbia
441 4th St NW, Suite 313S
Washington, DC 20001
Email: lorena.marko@dc.gov

9. AUTHORIZED CHANGES BY THE CONTRACTING OFFICER

9.1 The CO is the only person authorized to approve changes in any of the requirements of
this task order.

9.2 The Contractor shall not comply with any order, directive or request that changes or
modifies the requirements of this task order, unless issued in writing and signed by the
CO.

9.3 In the event the Contractor effects any change at the instruction or request of any person
other than the CO, the change will be considered to have been made without authority
and no adjustment will be made in the contract price to cover any cost increase incurred
as a result thereof.

10. CONTRACT ADMINISTRATOR (CA)

10.1 The CA is responsible for general administration of the contract and advising the CO as
to the Contractor’s compliance or noncompliance with the contract. The CA has the
responsibility of ensuring the work conforms to the requirements of the contract and such
other responsibilities and authorities as may be specified in the contract. These include:

10.1.1 Keeping the CO fully informed of any technical or contractual difficulties
encountered during the performance period and advising the CO of any potential
problem areas under the contract;

10.1.2 Coordinating site entry for Contractor personnel, if applicable;

10.1.3 Reviewing invoices for completed work and recommending approval by the CO
if the Contractor’s costs are consistent with the negotiated amounts and progress
is satisfactory and commensurate with the rate of expenditure;
10.1.4 Reviewing and approving invoices for deliverables to ensure receipt of goods and
services. This includes the timely processing of invoices and vouchers in
accordance with the District’s payment provisions; and
10.1.5 Maintaining a file that includes all contract correspondence, modifications,
records of inspections (site, data, equipment) and invoice or vouchers.
10.1.6 The address and telephone number of the CA is:
Derek J. Hopkins,
Deputy Fire Chief, Logistics Division
Fire and Emergency Medical Services
3170 V Street N.E.
12
Washington, D.C., 20018
Email: derek.hopkins@dc.gov

10.2 The CA shall NOT have the authority to:
1. Award, agree to, or sign any contract, delivery order or task order. Only the CO
shall make contractual agreements, commitments or modifications;
2. Grant deviations from or waive any of the terms and conditions of the contract;
3. Increase the dollar limit of the contract or authorize work beyond the dollar limit
of the contract,
4. Authorize the expenditure of funds by the Contractor;
5. Change the period of performance; or
6. Authorize the use of District property, except as specified under the contract.

10.3 The Contractor will be fully responsible for any changes not authorized in advance, in
writing, by the CO; may be denied compensation or other relief for any additional
work performed that is not so authorized; and may also be required, at no additional
cost to the District, to take all corrective action necessitated by reason of the
unauthorized changes.
11. ORDERING CLAUSE

11.1 Any supplies and services to be furnished under this contract must be ordered by issuance
of delivery orders or task orders by the CO. Such orders may be issued during the term of
this contract.

11.2 All delivery orders or task orders are subject to the terms and conditions of this contract.
In the event of a conflict between a delivery order or task order and this contract, the
contract shall control.

11.3 If mailed, a delivery order or task order is considered "issued" when the District deposits
the order in the mail. Orders may be issued by facsimile or by electronic commerce
methods.

12. INVOICE SUBMITTAL
The Contractor shall create and submit payment requests in an electronic format through
the DC Vendor Portal, https://vendorportal.dc.gov

The Contractor shall submit proper invoices on a monthly basis or as otherwise
specified.

To constitute a proper invoice, the Contractor shall enter all required information into the
Portal after selecting the applicable purchase order number which is listed on the
Contractor’s profile.

13. INVOICE PAYMENT
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13.1 The District will make payments in accordance with the terms of the contract upon the
submission of proper invoices or vouchers less any discounts, allowances or adjustments
provided for in this task order.

13.2 The District will pay the Contractor on or before the 30th day after receiving a proper
invoice from the Contractor.

14. PAYMENT

14.1 The District will make payments to the Contractor, upon the submission of proper
invoices, at the prices stipulated in the ISA, for supplies delivered and accepted or
services performed and accepted, less any discounts, allowances or adjustments provided
for in this task order agreement.

14.2 The District will pay the Contractor on or before the 30th day after receiving a
proper invoice from the Contractor. Final payment is due to the Contractor within
30 days of the completion of the contract and after receiving a proper invoice.
15. RESERVED
16. RESERVED

17. INSURANCE REQUIREMENTS

A. GENERAL REQUIREMENTS. The Contractor at its sole expense shall procure and
maintain, during the entire period of performance under this contract, the types of
insurance specified below. The Contractor shall submit a Certificate of Insurance to the
Contracting Officer (CO) giving evidence of the required coverage prior to commencing
performance under this contract. In no event shall any work be performed until the
required Certificates of Insurance signed by an authorized representative of the insurer(s)
have been provided to, and accepted by, the CO.

If the Contractor and/or its subcontractors maintain broader coverage and/or higher limits
than the minimums shown below, the District requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Contractor and subcontractors.
B. INSURANCE REQUIREMENTS

1. Commercial General Liability Insurance (“CGL”) - The Contractor shall provide
evidence satisfactory to the CO with respect to the services performed that it carries a
CGL policy, written on an occurrence (not claims-made) basis, on Insurance Services
Office, Inc. (“ISO”) form CG 00 01 04 13 (or another occurrence-based form with
coverage at least as broad and approved by the CO in writing), covering liability for all
ongoing and completed operations of the Contractor and under all subcontracts, covering
claims for bodily injury, including without limitation sickness, disease or death and
mental anguish of any persons, broad form property damage, including loss of use
resulting therefrom, personal and advertising injury, and including coverage for liability
arising out of an Insured Contract (including the tort liability of another assumed in a
contract) and certified acts of terrorism (whether caused by a foreign or domestic source).
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Such coverage shall have limits of liability of not less than $1,000,000 for each occurrence,
$2,000,000 general aggregate, $2,000,000 products and completed operations aggregate,
and $1,000,000 personal and advertising injury aggregate limit.

2. Automobile Liability Insurance - The Contractor shall provide evidence satisfactory to
the CO of commercial (business) automobile liability insurance written on ISO form CA
00 01 10 13 (or another form with coverage at least as broad and approved by the CO in
writing) including coverage for all owned, hired, borrowed and non-owned vehicles and
equipment used by the Contractor in connection with work under this agreement, with a
minimum combined single limit of $1,000,000. Such policy or policies of automobile
liability insurance shall be written on an "occurrence" (as opposed to a "claims made")
basis.

3. Workers’ Compensation Insurance - The Contractor shall provide evidence satisfactory to
the CO of Workers’ Compensation insurance in accordance with the statutory mandates
of the District of Columbia or the jurisdiction in which the contract is performed.
Employer’s Liability Insurance - The Contractor shall provide evidence satisfactory to
the CO of employer’s liability insurance as follows: $500,000 per accident for injury;
$500,000 per employee for disease; and $500,000 for policy disease limit.

The Workers Compensation and Employers Liability shall be further endorsed to:
a) Include a Waiver of Subrogation in favor of The Government of the District of
Columbia.
b) Where applicable, include United States Longshore and Harbor Workers
Compensation Act (USL&H)
c) Where applicable, include Jones Act Coverage for seamen or crew members on
an “if any” basis.

4. Network Security/Privacy (Cyber) Liability Insurance - with a limit of $5,000,000 per
claim and in the aggregate. Such coverage shall include but not be limited to, third party
and first party coverage for loss or disclosure of any data, including personally
identifiable information and payment card information, network security failure, violation
of any consumer protection laws, unauthorized access and/or use or other intrusions,
infringement of any intellectual property rights (except patent), negligence or breach of
duty to use reasonable care, breach of any duty of confidentiality, negligent transmission
of computer virus, or use of computer networks in connection with denial of service
attacks. Such coverage shall include regulatory defense and fines/penalties in any
jurisdiction anywhere in the world. Such coverage shall include contractual privacy
coverage for data breach response and crisis management costs that would be incurred by
Contractor on behalf of The Government of the District of Columbia in the event of a
data breach including legal and forensic expenses, notification costs, credit monitoring
costs, and costs to operate a call center. Contractor shall maintain coverage in force
during the term of this Agreement and for an extended reporting period of not less than
two (2) years after.
5. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence
satisfactory to the CO of commercial umbrella with minimum limits of $5,000,000 per
occurrence and $5,000,000 in the annual aggregate. Coverage must excess of required
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commercial general liability, commercial auto liability, and employers’ liability. The
insurance required under this paragraph shall be written in a form that annually reinstates
all required limits. Coverage shall be primary to any insurance, self -insurance or
reinsurance maintained by The Government of the District of Columbia and the “other
insurance” provision must be amended in accordance with this requirement and principles
of vertical exhaustion.

C. SUBCONTRACTOR INSURANCE REQUIREMENTS
Any and all subcontractors engaged by Contractor for work under this agreement shall be
required to have the same insured required of Contractor. Should the Contractor wish to
propose different insurance requirements for the subcontractor than the ones outlined in
the Contract, then, prior to commencement of work by the subcontractor, the Contractor
shall submit in writing the name and brief description of work to be performed by the
subcontractor to the CO. The CO will promptly provide in writing to the Contractor with
a decision regarding the insurance requirements applicable to the subcontractor. When
requested by the CO, the Contractor must provide proof of the subcontractor's required
insurance prior to commencement of work by the subcontractor.

D. PRIMARY AND NONCONTRIBUTORY INSURANCE
The insurance required herein shall be primary to and will not seek contribution from any
other insurance, reinsurance or self -insurance including any deductible or retention,
maintained by the Government of the District of Columbia.

E. DURATION. The Contractor shall carry all required insurance until all contract work is
accepted by The Government of the District of Columbia and shall carry listed coverages
for ten years for construction projects following final acceptance of the work performed
under this contract and two years for non-construction related contracts.

F. LIABILITY. These are the required minimum insurance requirements established by
The Government of the District of Columbia. However, it is understood that The
Government of the District of Columbia does not in any way represent that the insurance
or the limits of insurance specified herein are sufficient or adequate to protect your
interests or liabilities and will not in any way limit the contractor’s liability under this
contract.
G. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible
for any loss or damage to their personal property, including but not limited to tools and
equipment, scaffolding, and temporary structures, rented machinery, or owned and leased
equipment. A waiver of subrogation shall apply in favor of The Government of the
District of Columbia.

H. MEASURE OF PAYMENT. The Government of the District of Columbia shall not
make any separate measures or payment for the cost of insurance and bonds. The
Contractor shall include all the costs of insurance and bonds in the contract price.

I. NOTIFICATION. The Contractor shall ensure that all policies provide that the CO
shall be given thirty (30) days prior written notice in the event of cancellation, non-
renewal, or material changes to the extent such cancellation or material changes results in
Contractor no long complying with the above requirements. The Contractor shall provide
16
the CO with ten (10) days’ prior written notice in the event of non-payment of premium.
The Contractor will also provide the CO with an updated Certificate of Insurance should
its insurance coverages renew during the contract. The Government of the District of
Columbia may reasonably change the above insurance coverage requirements during the
Term by giving Contractor at least 30 days’ notice of the change. Contractor must
comply, at your expense, and deliver to the CO evidence of compliance before the change
becomes effective.

J. CERTIFICATES OF INSURANCE. The Contractor must send to CO, at least 10 days
after execution of this Agreement, certificates of insurance evidencing the required
insurance coverage and endorsements required herein. Contractor must also provide us
with evidence of renewal before the expiration date of each insurance policy. Contractor
is responsible for providing us with 30 days’ advanced written notice if the certificate of
insurance by the insurer has been canceled, reduced in coverage, or otherwise altered.
Certificates of insurance must reference the corresponding contract number. Evidence of
insurance shall be submitted to:

The Government of the District of Columbia and mailed to the attention of:
Lorena Marko
Contracting Officer
Public Safety & Justice Cluster
District of Columbia
441 4th St NW, Suite 313S
Washington, DC 20001
Email: lorena.marko@dc.gov

The CO may request, and the Contractor shall promptly deliver updated certificates of
insurance, endorsements indicating the required coverages, and/or certified copies of the
insurance policies. If the insurance initially obtained by the Contractor expires prior to
completion of the contract, renewal certificates of insurance and additional insured and
other endorsements shall be furnished to the CO prior to the date of expiration of all such
initial insurance. For all coverage required to be maintained after completion, an
additional certificate of insurance evidencing such coverage shall be submitted to the CO
on an annual basis as the coverage is renewed (or replaced).
K. DISCLOSURE OF INFORMATION. The Contractor agrees that The Government of the
District of Columbia may disclose the name and contact information of its insurers to any
third party which presents a claim against The Government of the District of Columbia
for any damages or claims resulting from or arising out of work performed by the
Contractor, its agents, employees, servants or subcontractors in the performance of this
contract.

L. CARRIER RATINGS. All Contractor’s and its subcontractors’ insurance required in
connection with this contract shall be written by insurance companies with an A.M. Best
Insurance Guide rating of at least A- VII or better (or the equivalent by any other rating
agency) and licensed in the District of Columbia.
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M. WARRANTIES. When applicable, the Contractor should be named as an additional
insured on the applicable manufacturer’s/distributer’s Commercial General Liability
policy using Insurance Services Office, Inc. (“ISO”) form CG 20 15 04 13 (or another
occurrence-based form with coverage at least as broad). CO should collect, review for
accuracy, and maintain all warranties for goods and services.

18. ORDER OF PRECEDENCE

A conflict in language shall be resolved by giving precedence to the document in the highest
order of priority that contains language addressing the issue in question. The following
documents are incorporated into the contract by reference and made a part of the contract in
the following order of precedence:

(1) An applicable Court Order, if any
(2) This Task Order
(3) Standard Contract Provisions Government of the District of Columbia Standard Contract
Provisions for Use with Supplies and Services Contracts (July 2010), available at
www.ocp.dc.gov (click on “Solicitation Attachments”).
(4) Contract attachments other than the Standard Contract Provisions
(5) Region 4 Education Service Center (ESC) contract #R240802 for Maintenance, Repair,
and Operations Supplies, Equipment, and Related Products and Services cooperative
agreement under Omnia Partners.