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MURIEL BOWSER
MAYOR
June 30, 2026
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1 -
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Contract No. GAGA -2026-C-0162B with ContextGlobal, Inc. in the not -to-exceed
amount of $1,149,879. The period of performance is from October 1, 2026, through September
30, 2027.
Under the proposed contract, ContextGlobal, Inc. will provide American Sign Language services
to the District of Columbia Public Schools (“DCPS”).
My administration is available to discuss any questions you may have regarding the proposed
contract. In order to facilitate a response to any questions you may have, please have your staff
contact LaVeta Hilton, Deputy Chief Procurement Officer, DCPS, at (202) 442-5136.
I look forward to the Council’s favorable consideration of this contract.
Sincerely,
Muriel Bowser
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard, tipping, retroactive without changes, and multiyear)
(A) Contract Number: GAGA-2026-C-0162B
Proposed Contractor: ContextGlobal, Inc.
Proposed Contractor’s Principals: Fredrik Starmark, President
Contract Amount (Base Period): $1,149,879
Unit and Method of Compensation: ContextGlobal, Inc. will be paid a fixed firm
price based on monthly rendered services.
Term of Contract: October 1, 2026, through September 30,
2027 (Base year)
Type of Contract: Fixed Unit Price
Source Selection Method: Request for Informal Bid (IFB)
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
Base Year Amount: $1,149,879
Option Year 1 Amount: $1,149,879
Explanation of difference from base period (if applicable):
Option Year 2 Amount: $1,149,879
Explanation of difference from base period (if applicable):
Option Year 3 Amount: $1,176,313
Explanation of difference from base period (if applicable):
2
Option Period 4 Amount: $1,176,313
Explanation of difference from base period (if applicable):
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
ContextGlobal, Inc. will provide American Sign Language services to the District of Columbia Public
Schools.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
IFB number GAGA-2026-I-0162B was issued on May 12, 2026 and closed on May 19, 2026. On the
closing date, the District received (3) three bids in response to the solicitation.
The District intended to award a single contract resulting from this solicitation to the responsive and
responsible bidder who has the lowest bid.
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
No protests were received.
(F) A description of any other contracts the proposed contractor is currently seeking or holds
with the District:
N/A
(G) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
ContextGlobal, Inc. was founded in 2005 and provides custom translation, interpretation, American
Sign Language, and staffing services to leading public and private organizations. ContextGlobal, Inc.
is a woman-owned business with more than 500 linguists based in the United States.
A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended, D.C.
Official Code § 2 -218.01 et seq. (“Act”), including a certification that the subcontracting plan
meets the minimum requirements of the Act and the dollar volume of the portion of the contract
to be subcontracted, expressed both in total dollars and as a percentage of the total contract
amount:
3
ContextGlobal, Inc. is a certified business enterprise in the District. Therefore, a subcontracting plan
is not required.
(H) Performance standards and the expected outcome of the proposed contract:
ContextGlobal, Inc.’s performance will be regularly and routinely monitored by DCPS. The expected
outcome of the proposed contract is to provide DCPS with multi-division translation services.
(I) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
N/A
(J) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has certified that funding is consistent with the applicable
financial plan and budget. A certification of funding is attached and dated June 5, 2026.
(K) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The proposed contract has been determined to be legally sufficient by the Office of the Attorney
General.
(L) A certification that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database indicates the provider is current with its District taxes. The
Certificate of Clean Hands dated May 19, 2026, is attached.
(M) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
Based on information contained in the Bidder Offeror certification form, ContextGlobal, Inc. has
certified that it is current with its federal taxes and does not have any outstanding debt to the federal
government.
(N) (1) A certification that the proposed contractor has been determined not to be in violation of
section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and
4
(2) A certification from the proposed contractor that it currently is not and will not be in
violation of section 334a of the Board of Ethics and Government Accountability
Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official
Code § 1-1163.34a:
A. ContextGlobal, Inc. certifies that they are compliant with the campaign finance Board of Ethics
and Government Accountability Establishment and Comprehensive Ethics Reform Amendment
Act of 2011, D.C. Official Code § 1-1163.34a
B. ContextGlobal, Inc. will comply and will not be in violation of section 334a of the Board of
Ethics and Government Accountability Establishment and Comprehensive Ethics Reform
Amendment Act of 2011, D.C. Official Code § 1-1163.34a
(O) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.:
ContextGlobal, Inc. is a certified local, small, or disadvantaged business enterprise.
(P) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None.
(Q) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
ContextGlobal, Inc. is not on the Federal Excluded Parties List or the Office of Contracts and
Procurement Excluded Parties List, accessed on June 01, 2026; therefore, ContextGlobal, Inc. is not
currently debarred from providing services to any governmental entities.
(R) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
Determination and Findings for Contractor Responsibility
Determination and Findings for Price Reasonableness
(S) Where the contract, and any amendments or modifications, if executed, will be made
available online:
www.ocp.dc.gov.
5
(T) Where the original solicitation, and any amendments or modifications, will be made available
online:
www.ocp.dc.gov.
1101 4th Street, SW
Washington, DC 20024
Date of Notice: May 19, 2026 L0016577811Notice Number:
FEIN: **-***2926
Case ID: 18975256
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
CONTEXTGLOBAL INC.
10 G ST NE STE 600
WASHINGTON DC 20002-4253
Branch Chief, Collection and Enforcement Administration
Authorized By Melinda Jenkins
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY
Funding Certification
Division of Contracts and Acquisitions
1200 First Street NE, 9th Floor, Washington, DC 20002
(202) 442‐5112/Fax (202) 442‐5634
1. Prepared by: Noam Kosofsky
2. Office/School: Multiple Offices‐ OT L, OGC, OEA
3. FY27 Funding Certification Period: 10/1/2026‐9/3 0/2027
4. Summary of Proposed Procurement: ASL Interpretation
5. If contract has been awarded:
• Contractor: Context Global
• Co
ntract Number: GAGA‐2026‐C‐0162
B
• Co
ntract Amount: $1,149,879.00
• RK Number:
• PO Number:
• FY27 Contract Dates: 10/1/2026‐ 9/3 0/2027
Funding Information:
Office AGENCY
GA0 if DCPS
GD0 if
OSSE)
FISCAL
YEAR FUND ACCOUNT PROGRAM COST
CENTER PROJECT AWARD AMOUNT
OTL‐
DSI
GA0 FY27 1010001 7132001 400008 40086 0 0 $612,969.20
OGC GA0 FY27 1010001 7132001 400282 40104 0 0 $536,909.80
Total $1,149,879.00
I hereby certify that the above referenced contract is within the appropriated budget authority for the agency and is consistent
with the financial plan and budget adopted in accordance with DC Official Code §§ 47 ‐392
.01 and 47‐392.02 f
or the District of
Columbia Public Schools for the applicable period of performance. The funding obligation for Fiscal Year 2027 is subject to
Congressional approval.
Name Date
DCPS Agency Fiscal Officer/Budget Officer
If applicable only: Name Date
OSSE Agency Fiscal Officer
1200 First Street, NE | Washington, DC 20002 | T 202. 442. 5885 | F 202. 442. 5026 | dcps.dc.gov
6/5/26
N/A
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
Commercial Division
MEMORANDUM
TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs
FROM: Robert Schildkraut
Section Chief
Government Contracts Section
DATE: June 24, 2026
SUBJECT: Approval of Contract Action for Americal Sign Language Interpretation
Services
Contract Number: GAGA-2026-C-0162B
Contractor: ContextGlobal, Inc.
Proposed Contract Amount: NTE $1,149,879.00
This is to Certify that this Office has reviewed the above-referenced Modification and that we
have found it to be legally sufficient with the condition that the updated Determination and
Findings of Price Reasonableness is re-signed by the Contracting Officer before this contract
action is approved by the Council. If you have any questions in this regard, please do not hesitate
to call me at (202) 724-4018.
______________________________
Robert Schildkraut
GAGA-2026-C-0162B Multi Divisional Translation
1
DISTRICT OF
COLUMBIA PUBLIC SCHOOLS
NEGOTIATED CONTRACT FOR GOODS AND/OR SERVICES
Page No. 1 of 49 pages
ISSUED BY: Office of Fiscal Strategy, Contracts and Acquisitions Division
ADDRESS: 1200 First Street, N.E. 9th Floor
Washington, DC 20002
CONTRACT NO: GAGA-2026-C-0162B SOLICITATION NO: GAGA-2026-I-0162B
PROGRAM OFFICE: Office of Teaching and Learning
CAPTION: Multi Divis ional Translation Services
TABLE OF CONTENTS
(√) SEC. DESCRIPTION PAGE(S) (√) SEC. DESCRIPTION PAGE(S)
PART 1 – The Schedule PART II – Contract Clauses
√ A Solicitation/Contract Form 1 √ I Contract Clauses 34 to 48
√ B Supplies/Services and Price/Costs 2-7 PART III – List of Documents, Exhibits and Other Attach
√ C Description/Specs/Work Statement 8- 13 √ J List of Attachments 48 to 49
√ D Packaging and Marking 14 PART IV – Representations and Instructions
√ E Inspection and Acceptance 14 K Representations, Certifications, and other
Statements of Offerors
N/A
√ F Deliveries or Performance 14 to 16
√ G Contract Administration 16 to 21 L Instrs. Conds. & Notices to Offerors NA
√ H Special Contract Requirements 21 to 34 M Evaluation Factors for Award NA
The undersigned offers and agrees that, with respect to all terms and conditions, as negotiated between the offeror and DCPS, and contained herein, and the provisions of the solicitation,
constitutes the Formal Contract.
ACCOUNTING AND APPROPRIATION DATA:
CONTRACTOR: (Contractor shall not commence performance until the District
of Columbia Public Schools has signed this document)
Contractor’s Name: ContextGlobal Inc.
BY: ____________________________________________________
Sign
ature of Authorized Representative
Print Name:
________________________________________________________
T
itle
____________________________
Date
Mailing Address of Contractor
10 G Street NE, Suite 600
Washington DC 20002
_______________________________________________________
_____________________
______ ________________________
Telephone No. Facsimile No.
ACCEPTANCE BY THE DISTRICT OF COLUMBIA PUBLIC SCHOOLS:
___________________
_______________________
Contracting Officer
LaVeta Hilton
__________
_______________________________________
Type or Print Name Date
The information contained in the box below is for District of Columbia Public
Schools use only , and in the event of a discrepancy between this information
and the terms of the contract, the contract terms shall take precedence.
PERIOD OF CONTRACT:
October 01, 2026 to September 30, 2027
CONTRACT AMOUNT: Not-to-Execed $1,149,879.00
Carl Fredrik Starmark
Vice President
06/24/2026
202-200-6300
GAGA-2026-C-0162B Multi Divisional Translation
2
SECTION B: CONTRACT TYPE, SUPPLIES OR SERVICES AND PRICE/COST
B.1 The District of Columbia Office of Contracting and Procurement, on behalf of the District of
Columbia Public Schools (District) is seeking a contractor to provide American Sign Language
Services (Interpretation) services to all District of Columbia Public Schools (DCPS) qualifying
students, families, and employees. The Contractor will support ASL Services for multiple divisions
within DCPS, and share common services while providing specific program/division- related
services.
B.1.2 Reserved
B.1.3 DC PS will not pay any fees, costs, or charges not clearly identified in the Contractor's
proposal and/or any subsequent contracts executed between the Contractor and DCPS.
B.1.4 DCPS reserves the right to add additional points of service and related supply delivery.
B.1.5 DC PS will not pay any fees, costs, or charges not clearly identified in the Contractor's
proposal and/or any subsequent contracts executed between the Contractor and DCPS.
B.1.6 Th e award will be made based on fair and reasonable pricing of the proposed
services
with the best value for DCPS. This is a Firm-fixed Contract with a fixed priced CLINs
Contract, where the District will purchase the articles of services and supplies described
in the awarded contract. In the event of any assignment, the contractor shall remain
liable to DCPS for the performance of all its obligations under the contract.
B.2 The District contemplates award of DCPS contemplates award of a Firm-fixed contract with firm-
fixed pricing for services in accordance with 27 DCMR Chapter 24.
B.3 Basis and Award of Bid
The Contractor will submit its bids on an “all or none” basis. This Contract is awarded as a
result of the solicitation, which binds DCPS during the term of the contract to secure all its
needs from the contractor. And this Contract shall bind the contractor to perform all such
work ordered by the Institution at prices specified in the contract.
B.4 PRICE/COST SCHEDULE
This contract is a large multi-divisional contract encompassing many separate divisions with
DC Public Schools. The price/cost schedule below lays out the multiple divisions that are a
part of this contract.
B.4.B: American Sign Language Services (Interpretation)
B.4.A.1 Language Acquisition Division – American Sign Language Services
(Interpretation)
GAGA-2026-C-0162B Multi Divisional Translation
3
B.4.A.2 Office of External Affairs - American Sign Language Services (Interpretation)
B.4.A.3 Office of the General Counsel - American Sign Language Services
(Interpretation)
B.4..4A Early Childhood Division - American Sign Language Services (Interpretation)
B.4.A.5 Early Stages, ECE Division - American Sign Language Services (Interpretation)
B.4.A.6 DSI - Specialized Instruction - American Sign Language Services
(Interpretation)
B.5 B.5 PRICE SCHEDULE/COST SCHEDULE – REQUIREMENTS CONTRACT
B.5.1 PRICE SCHEDULE – Requirements Contract with fixed hourly rate price CLINs
B.5.2 BASE YEAR October 1, 2026, through September 30, 2027
*The fixed hourly rates shall be fully loaded and include wages, benefits, overhead, general, and administrative
expenses and profit.
Contract Line-Item No.
(CLIN)
Item Description Price Per
Unit
Estimated
Quantity
Total
Estimated
Price
0001 -- Language
Acquisition Division -
Translation and
Interpretation Services.
(Section B.4.A.1)
Educational Interpreters
Regular School Year (FY),
and Extracurricular Activities.
$ /per
hour
0 hours N/A
0002 -- Office of External
Affairs - Interpretation for
families, Translation and
Interpretation Services.
(Section B.4.A.2)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0003 -- Office of the
General Counsel -
Interpretation for Adults
(families) ASL
Interpretation. (Section
B.4.A.3)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$87.00/per
hour
6,617 hours $575,679.00
0004 -- Early Childhood
Division - Translation and
Interpretation Services.
(Section B.4.A.4)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0005 -- Early Stages
Division - Translation and
Interpretation Services.
(Section B.4.A.5)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
GAGA-2026-C-0162B Multi Divisional Translation
4
0006 -- DSI - Specialized
Instruction, Translation and
Interpretation Services.
(Section B.4.A.6)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$87.00/per
hour
6,600 hours $574,200.00
Grand Total for B.5.2 $1,149,879.00
B.5.3 OPTION YEAR ONE October 1, 2027, through September 30, 2028
The fixed hourly rates shall be fully loaded and include wages, benefits, overhead, general, and
administrative expenses and profit.
Contract Line-Item No.
(CLIN)
Item Description Price Per
Unit
Estimated
Quantity
Total
Estimated
Price
0001 -- Language
Acquisition Division -
Translation and
Interpretation Services.
(Section B.4.A.1)
Educational Interpreters
Regular School Year (FY),
and Extracurricular Activities.
$ /per
hour
0 hours N/A
0002 -- Office of External
Affairs - Interpretation for
families, Translation and
Interpretation Services.
(Section B.4.A.2)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0003 -- Office of the
General Counsel -
Interpretation for Adults
(families) ASL
Interpretation. (Section
B.4.A.3)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$87.00/per
hour
6,617 hours $575,679.00
0004 -- Early Childhood
Division - Translation and
Interpretation Services.
(Section B.4.A.4)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0005 -- Early Stages
Division - Translation and
Interpretation Services.
(Section B.4.A.5)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0006 -- DSI - Specialized
Instruction, Translation and
Interpretation Services.
(Section B.4.A.6)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$87.00/per
hour
6,600 hours $574,200.00
Grand Total for B.5.3 $1,149,879.00
GAGA-2026-C-0162B Multi Divisional Translation
5
B.5.4 OPTION YEAR TWO October 1, 2028, through September 30, 2029
*The fixed hourly rates shall be fully loaded and include wages, benefits, overhead, general and
ad
ministrative expenses and profit.
Contract Line-Item No.
(CLIN)
Item Description Price Per
Unit
Estimated
Quantity
Total
Estimated
Price
0001 -- Language
Acquisition Division -
Translation and
Interpretation Services.
(Section B.4.A.1)
Educational Interpreters
Regular School Year (FY),
and Extracurricular Activities.
$ /per
hour
0 hours N/A
0002 -- Office of External
Affairs - Interpretation for
families, Translation and
Interpretation Services.
(Section B.4.A.2)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0003 -- Office of the
General Counsel -
Interpretation for Adults
(families) ASL
Interpretation. (Section
B.4.A.3)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$87.00/per
hour
6.617 hours $575,679.00
0004 -- Early Childhood
Division - Translation and
Interpretation Services.
(Section B.4.A.4)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0005 -- Early Stages
Division - Translation and
Interpretation Services.
(Section B.4.A.5)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0006 -- DSI - Specialized
Instruction, Translation and
Interpretation Services.
(Section B.4.A.6)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$87.00/per
hour
6,600 hours $574,200.00
Grand Total for B.5.4 $1,149,879.00
GAGA-2026-C-0162B Multi Divisional Translation
6
B.5.5 OPTION YEAR THREE October 1, 2029, through September 30, 2030
*The fixed hourly rates shall be fully loaded and include wages, benefits, overhead, general and
administrative expenses and profit.
Contract Line-Item No.
(CLIN)
Item Description Price Per
Unit
Estimated
Quantity
Total
Estimated
Price
0001 -- Language
Acquisition Division -
Translation and
Interpretation Services.
(Section B.4.A.1)
Educational Interpreters
Regular School Year (FY),
and Extracurricular Activities.
$ /per
hour
0 hours N/A
0002 -- Office of External
Affairs - Interpretation for
families, Translation and
Interpretation Services.
(Section B.4.A.2)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0003 -- Office of the
General Counsel -
Interpretation for Adults
(families) ASL
Interpretation. (Section
B.4.A.3)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$89.00/per
hour
6.617 hours $588,913.00
0004 -- Early Childhood
Division - Translation and
Interpretation Services.
(Section B.4.A.4)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0005 -- Early Stages
Division - Translation and
Interpretation Services.
(Section B.4.A.5)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0006 -- DSI - Specialized
Instruction, Translation and
Interpretation Services.
(Section B.4.A.6)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$89.00/per
hour
6.600 hours $587,400.00
Grand Total for B.5.5 $1,176,313.00
GAGA-2026-C-0162B Multi Divisional Translation
7
B.5.6 OPTION YEAR FOUR October 1, 2030, through September 30, 2031
*The fixed hourly rates shall be fully loaded and include wages, benefits, overhead, general and
administrative expenses and profit.
Contract Line-Item No.
(CLIN)
Item Description Price Per
Unit
Estimated
Quantity
Total
Estimated
Price
0001 -- Language
Acquisition Division -
Translation and
Interpretation Services.
(Section B.4.A.1)
Educational Interpreters
Regular School Year (FY),
and Extracurricular Activities.
$ /per
hour
0 hours N/A
0002 -- Office of External
Affairs - Interpretation for
families, Translation and
Interpretation Services.
(Section B.4.A.2)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0003 -- Office of the
General Counsel -
Interpretation for Adults
(families) ASL
Interpretation. (Section
B.4.A.3)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$89.00/per
hour
6,617 hours $588,913.00
0004 -- Early Childhood
Division - Translation and
Interpretation Services.
(Section B.4.A.4)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0005 -- Early Stages
Division - Translation and
Interpretation Services.
(Section B.4.A.5)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$ /per
hour
0 hours N/A
0006 -- DSI - Specialized
Instruction, Translation and
Interpretation Services.
(Section B.4.A.6)
Educational Interpreters
Regular School Year and
Extracurricular Activities
$89.00/per
hour
6,600 hours $587,400.00
Grand Total for B.5.6 $1,176,313.00
B.6 A bidder responding to this solicitation that is required to subcontract shall be required to submit
with its bid, any subcontracting plan required by law. Bids responding to this IFB shall be deemed
nonresponsive and shall be rejected if the bidder fails to submit a subcontracting plan that is
required by law.
B.7 For contracts in excess of $250,000, at least 35% of the dollar volume of the contract shall be
subcontracted in accordance with section H.9.1.
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A Subcontracting Plan form is available at http://ocp.dc.gov, under Quick Links click on
“Required Solicitation Documents”.
SECTION C: SPECIFICATIONS/WORK STATEMENT
C.1 SCOPE:
C.1.A AMERICAN SIGN LANGUAGE SERVICES (INTERPRETATION) SCOPE
OVERVIEW
The Contractor shall provide American Sign Language Services (Interpretation) services to
all District of Columbia Public Schools (DCPS) qualifying students, families, and employees.
This effort is intended to ensure that the District complies with specific needs and
requirements pertaining to Title I and II of the Americans with Disabilities Act (ADA), which
mandates the provision of appropriate auxiliary aids and services—such as qualified
interpreters, Braille materials, screen reader software, and real-time captioning—to ensure
effective communication with individuals who are deaf, blind, or have other communication
disabilities.
The Contractor shall, while under the direction of a certified Special Education Teacher,
provide interpretation services to students who are in the special education setting or general
education setting and are diagnosed Deaf and/or Hard of Hearing that impacts the child's
academic performance under Individuals with Disabilities Education Act (IDEA).
Video Remote Interpreting (VRI) shall be provided when face-to-face interpreting is neither
feasible nor practical for our students. With VRI, students will be connected via high -
definition broadcast -quality video in their interpreting sessions and support ed by
professionally competent, VRI trained, and qualified interpreters. This will be achieved using
internet connectivity, a mobile device or computer configured with internet access, and a
webcam. DCPS is not responsible for providing the contractor’s Video Remote Interpreting
technology.
The Contractor will support American Sign Language Services (Interpretation) services for
multiple divisions within DCPS, and share common services while providing specific
program/division-related services.
C.2 APPLICABLE DOCUMENTS
The following documents are applicable to this procurement and are hereby incorporated
by this reference:
Document Type Title Location
1 Federal Law Title VI of the Civil Rights
Act of 1964
https://www.eeoc.gov/statutes/title-
vii-civil-rights-act-1964
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2
Federal Law
Title I and Title II of the
Americans with Disabilities
Act (ADA)/
Individuals with Disabilities
Act 2004
https://www.eeoc.gov/statutes/titles-
i-and-v-americans-disabilities-act-
1990-ada;
http://idea.ed.gov
3
District Law
D.C. Language Access Act
of 2004
chrome-
extension://efaidnbmnnnibpcajpcglcl
efindmkaj/https://ohr.dc.gov/sites/def
ault/files/dc/sites/ohr/publication/atta
chments/LanguageAccessActRegulat
ions-English.pdf
4 District Law DC Human Rights Act of
1977
https://code.dccouncil.gov/us/dc/coun
cil/code/titles/2/chapters/14
5 District Law DC Code §32–1231.02 https://code.dccouncil.gov/us/dc/coun
cil/code/sections/32-1231.01
6
Federal Law Americans with Disabilities
Act 2008
http://www.access-
board.gov/about/laws/ada-
amendments.htm
7 DCPS Calendar DCPS School Calendar http://dcps.dc.gov/DCPS/About+DC
PS/Calendars
C.3 DEFINITIONS
These terms when used in this IFB have the following meanings:
C.3.1 Educational Aides-- also known as teacher assistants, perform teaching tasks to support
fully licensed lead teachers. As an educational aide, responsibilities could range from assisting
with classroom activities and lesson planning to providing students with one-on-one guidance and
handling behavioral or medical issues.
C.3.2 Special Education – shall mean classroom instruction or special services or programs,
provided at no cost to the parents, which is specially-designed to meet the unique needs of a student
with disabilities. Instruction is provided without charge, but does not preclude incidental fees that
are normally charged to students without disabilities, or their parents, as part of the regular
education program
C.3.3 Students with Disabilities – students who have been evaluated in accordance with DCPS
procedures and identified as having temporary or long- term special education needs arising from
cognitive, emotional or physical factors, or any combination of these. The ability to meet general
education objectives is impaired to a degree whereby the services available in the general education
program are inadequate for preparation to achieve educational potential. Included are students
having: mental retardation, hearing impairment (including deafness), speech impairment, language
impairment, visual impairment (including blindness), serious emotional disturbance, other health
impairment, orthopedic impairment, specific learning disability, autism, traumatic brain injury,
deaf-blindness, and multiple disabilities.
C.3.4 Family Educational Rights and Privacy Act (FERPA) – the Act protects the privacy of
student education records. The law applies to all schools that receive funds under an applicable
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program of the U.S. Department of Education.
C.3.5 Free, Appropriate Public Education (FAPE) – special education and related services
which 1) are provided at public expense, under public supervision and direction, and without
charge; 2) meet the standards of the D.C. Public Schools; 3) include early childhood, preschool,
elementary school or secondary school education; and 4) are provided in conformity with an
individualized education program (IEP).
C.3.6 Health Insurance Portability and Accountability Act (HIPPA) – the Act guarantees
patient’s rights and protections against the misuse or disclosure of their health records.
C.3.7 Limited English Proficient (LEP) individual is someone who does not speak English as
their primary language and who has difficulty reading, speaking, writing, or understanding English
well enough to fully participate in services, programs, or activities. This term is commonly used
in federal civil rights laws and guidance—especially under Title VI of the Civil Rights Act of
1964—to ensure that individuals with limited English ability receive meaningful access to public
services.
C.3.8 Non-English Proficient (NEP) individual is someone who does not speak or understand
English and has little to no ability to communicate in English. NEP is considered a subset of LEP,
representing individuals with low levels of English proficiency, requiring more intensive language
access support such as interpretation or translated materials.
C.3.9 Vital documents are generally defined as applications, notices, complaint forms, legal
contracts, and outreach materials published in paper or electronic format that inform individuals
about their rights or eligibility requirements for benefits and participation, and it is within DCPS’
purview to define specific materials.
C.3.10 Special Education school-based meetings include, but are not limited to:
Individualized Education Plan (IEP) meetings, Multidisciplinary Team Meetings (MDT), and
Manifestation Determination Review (MDR) meetings.
C.4 BACKGROUND
C.4.A. LANGUAGE ACCESS SERVICES (INTERPRETATION AND TRANSLATION)
BACKGROUND
The District of Columbia Public Schools (DCPS) mission is to ensure that students reach their
full potential through rigorous and joyful learning experiences provided in a nurturing
environment. Reaffirming DCPS’ mission to provide a world -class education regardless of
background or circumstance, language access helps build and maintain a strong relationship
of inclusion with the District of Columbia’s linguistically and culturally diverse communities
who do not use English as a primary language.
The DC Language Access Act requires DCPS to provide written translations of vital
documents into any non-English language spoken by an LEP/NEP population that
constitutes 3% or 500 individuals, whichever is less, of the population served or encountered,
or likely to be served or encountered. Vital documents are generally defined as applications,
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notices, complaint forms, legal contracts, and outreach materials published in paper or
electronic format that inform individuals about their rights or eligibility requirements for
benefits and participation and leaves it up to agencies to define specific materials.
C.5 REQUIREMENTS
C.5.A. AMERICAN SIGN LANGUAGE SERVICES (INTERPRETATION)
C.5.A.1 The Contractor shall provide American Sign Language (ASL) Services and ensure
that the District complies with specific needs and requirements pertaining to the Americans with
Disabilities Act which mandates the provision of appropriate auxiliary aids and services—such as
qualified interpreters, Braille materials, screen reader software, and real -time captioning —to
ensure effective communication with individuals who are deaf, blind, or have other communication
disabilities. These services are intended for individuals with disabilities served or encountered by
DCPS. The Contractor will facilitate communication from English to ASL and ASL to English.
Communication that is heard will be interpreted or translated, including but not limited to: lectures,
videotapes, student questions/comments, presentations, group activities and any other information
relating to course content or participant interaction. Communication signed by the student will be
spoken in English by the interpreter.
C.5.A.2 The Contractor shall provide qualified ASL interpretation services to support all
instructional, student‑facing, family‑facing, and employee‑facing activities —including
classroom instruction and discussions; restorative and behavior‑support conversations;
assessments and feedback; specials, electives, and extracurricular activities; IEP/504 and
student‑support meetings; field trips and schoolwide events; counse ling and advising;
arrival/dismissal interactions; parent‑teacher conferences; staff meetings, tra inings, evaluations,
and coaching; Central Services appointments; safety drills and emergency communications; and
all family and community engagement events and partner interactions—to ensure full
communication access for individuals who are Deaf or Hard of Hearing.
C.5.A.3 The Contractor shall meet the requisites for qualified ASL interpreters as defined
by the ADA and as determined by DCPS. The Contractor shall provide interpreters who possess
the education, training, experience, certification, and language proficiency necessary to effectively
interpret in K-12 educational settings. The Contractor shall provide proof of the requirements being
met prior to the Interpreter’s start date or beginning work. The requirements for interpreters are:
• Education & Training:
o Associate degree or higher
o College coursework in interpreting, Deaf Studies, or a related field is highly
desirable
o Completion of an Interpreter Training Program (ITP) preferred
• Experience:
o Minimum of two (2) years of professional interpreting experience preferred
o Experience interpreting in K–12 educational settings strongly preferred
• Certification & Assessment:
o Certification through the Registry of Interpreters for the Deaf (RID), or
o Educational Interpreter Performance Assessment (EIPA) with a minimum score of
3.5
o Provisional status may be granted to interpreters with an EIPA score of 3.0 for a
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limited period, contingent upon progress toward full qualification
• Language Proficiency:
o Demonstrated fluency in American Sign Language (ASL) and English
o Ability to interpret effectively across academic, social, and instructional contexts
• Additional Requirements:
o Knowledge of IDEA, Section 504, and special education compliance
o Commitment to professional ethics, confidentiality, and ongoing professional
development
C.5.A.4 The Contractor shall provide in‑person and virtual ASL interpretation services for
family‑facing DCPS events—including ASL simultaneous interpretation for events such as the
Back to School Town Hall, the Back-to-School Block Party, interpretation for public budget
hearings, and interpretation for up to 30 families at other community engagement events—
ensuring ASL access for DCPS families.
C.5.A.5 The Contractor shall ensure all ASL interpreters complete required DCPS security
and background checks for safety -sensitive positions, including fingerprint background
checks and drug testing. Assigned educational interpreters will have appropriately cleared
security and drug testing prior to providing services to students. The Contractor must provide
copies of these documents before providing services.
C.5.A.6 The Contractor shall ensure ASL interpreters work no more than 8 hours per day
with their assigned students according to a schedule authorized by DCPS.
C.5.A.7 The Contractor shall, as deemed necessary, provide ASL services for extracurricular
activities (Monday through Friday and possible weekend events); However, these events must
be approved DCPS at least one week prior.
C.5.A.8 The Contractor shall ensure ASL interpreters and staff conduct and maintain
positive, professional relationships with all educational stakeholders to include students,
school staff, central office staff, families, and community partners.
C.5.A.9 The Contractor shall ensure that ASL interpreters do not give out their personal
telephone number to parents or communicate with parents directly. The teacher, related
service provider, special education coordinator, case manager, or building administrator will be
identified by DCPS as the primary point of contact with whom to discuss parental concerns.
C.5.A.10 The Contractor shall participate in school -based meetings , including IEP,
Multidisciplinary Team Meetings (MDT) and Manifestation Determination Review (MDR),
meetings etc., when a student is a participant.
C.5.A.11 The Contractor shall participate in necessary professional development as
determined by the DCPS and the IEP team.
C.5.A.12 The Contractor shall accompany their assigned student to all nonacademic
activities (breakfast, lunch, recess, assemblies, field trips etc.) during the 8-hour school day.
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C.5.A.13 The Contractor shall provide services in a variety of educational learning
environments, for students from Pre-K through 21, including incarceration settings.
C.5.A.14 The Contractor shall provide a point of contact supervisor to interface with DCPS
to address any issues or concerns regarding the ASL educational interpreter.
C.5.A.15 The Contractor shall immediately communicate with DCPS if the ASL educational
interpreter abruptly leaves, and provide a replacement for that staff . In case the agency is
unable to present a qualified replacement, the agency shall make a good -faith effort to provide a
replacement within one calendar day.
C.5.A.16 The Contractor shall notify DCPS two weeks ahead of time when ASL educational
interpreters will resign . The agency is responsible for finding a replacement within that time
frame.
C.5.A.17 The Contractor shall provide a substitute for the ASL educational interpreter if they
are absent, within 24 hours, and find a replacement for any long-term coverage needs.
C.5.A.18 The Contractor shall work with DCPS to create a contingency of services plan when
a student is truant for five or more days in a row.
C.5.A.19 In the event there is a need to redesign the ASL interpretation delivery system for
a student, the Contractor shall collaborate with DCPS in the support and redesign of the ASL
interpretation delivery system, in order to achieve maximum efficiency and student outcomes
given the resources available.
C.5.A.20 The Contractor shall provide services according to the needs of educational
interpreter support as outlined in this solicitation for DCPS schools . The required services
shall facilitate communication for students who demonstrate a need for interpreting services as
determined by the IEP team.
C.5.A.21 The Contractor shall provide an online booking system that allows DCPS
employees to submit requests for ASL services, enabling DCPS Program Managers within each
division to review and approve requests, and automatically route approved requests to the
Contractor for assignment and scheduling.
SECTION D: PACKAGING AND MARKING
D.1 The packaging and marking requirements for this contract shall be governed by clause number
(2), Shipping Instructions -Consignment, of the Government of the District of Columbia's
Standard Contract Provisions for use with Supplies and Services Contracts, dated July 2010.
(Attachment J.1)
SECTION E:INSPECTION AND ACCEPTANCE
E.1 The inspection and acceptance requirements for this contract shall be governed by clause number
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five (5) Inspection of Supplies of the Government of the District of Columbia's Standard Contract
Provisions for use with Supplies and Services Contracts, dated July 2010. (Attachment J.1)
SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES
F.1 TERM OF CONTRACT
F.1.1 The term of the contract is from October 1, 2026, through September 30, 2027, with four one-year Option
Year to be exercised solely at the DCPS's discretion.
Years Period of Performance (POP)
Base Period October 1, 2026, to September 30, 2027.
Option Year One October 1, 2027, through September 30,
2028.
Option Year Two October 1, 2028, through September 30,
2029.
Option Year Three October 1, 2029, through September 30,
2030
Option Year Four October 1, 2030, through September 30,
2031
F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT
F.2.1 The District may extend the term of this contract for a period of four one-year option periods, or
successive fractions thereof, by written notice to the Contractor before the expiration of the
contract; provided that the District will give the Contractor preliminary written notice of its intent
to extend at least thirty (30) days before the contract expires. The preliminary notice does not
commit the District to an extension. The exercise of this option is subject to the availability of
funds at the time of the exercise of this option. The Contractor may waive the thirty (30) day
preliminary notice requirement by providing a written waiver to the Contracting Officer prior to
expiration of the contract.
F.2.2 If the District exercises an option year, the extended contract shall be considered to include this
option provision.
F.2.3 The price for the option period(s) shall be as specified in the Section B of the contract.
F.2.4 The total duration of this contract, including the exercise of any options under this clause, shall
not exceed five (5) years.
F.3 DELIVERABLES
The Contractor shall perform the activities required to successfully complete the District’s
requirements and submit each deliverable to the Contract Administrator identified in
section G.9 in accordance with the following:
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F.3.B AMERICAN SIGN LANGUAGE SERVICES (INTERPRETATION) DELIVERABLES
CLIN Deliverable Format and Method
of Delivery
Due Date
1. Language
Acquisition Division
– American Sign
Language Services
(Interpretation)
services
ASL Services
(Interpretation)
-Provide ASL
Interpretation services,
in-person or virtually,
as agreed upon, for
DCPS students,
employees,
and stakeholders.
In-person and virtual 10/1/2026-9/30/2027
2. Office of External
Affairs - American
Sign Language
Services
(Interpretation)
services
ASL Services
(Interpretation)
-Provide ASL
Interpretation services,
in-person or virtually,
as agreed upon, for
DCPS
students, employees,
and stakeholders.
In-person and virtual 10/1/2026-9/30/2027
3. Office of the
General Counsel -
American Sign
Language Services
(Interpretation)
services
ASL Services
(Interpretation)
-Provide ASL
Interpretation services,
in-person or virtually,
as agreed upon, for
DCPS students,
employees,
and stakeholders.
In-person and virtual 10/1/2026-9/30/2027
4. Early Childhood
Division - American
Sign Language
Services
(Interpretation)
services
ASL Services
(Interpretation)
-Provide ASL
Interpretation services,
in-person or virtually,
as agreed upon, for
DCPS students,
employees,
and stakeholders.
In-person and virtual 10/1/2026-9/30/2027
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5. Early Stages,
ECE Division -
American Sign
Language Services
(Interpretation)
services
ASL Services
(Interpretation)
-Provide ASL
Interpretation services,
in-person or virtually,
as agreed upon, for
DCPS students,
employees,
and stakeholders.
In-person and virtual 10/1/2026-9/30/2027
6. DSI - Specialized
Instruction -
American Sign
Language Services
(Interpretation)
services
ASL Services
(Interpretation)
-Provide ASL
Interpretation services,
in-person or virtually,
as agreed upon, for
DCPS
students, employees,
and stakeholders.
In-person and virtual 10/1/2026-9/30/2027
F.3.1 The Contractor shall submit to the District, as a deliverable, the report described in section H.5.5
which is required by the 51% District Residents New Hires Requirements and First Source
Employment Agreement. If the Contractor does not submit the report as part of the deliverables,
the District shall not make final payment to the Contractor pursuant to section G.3.2.
SECTION G: CONTRACT ADMINISTRATION
G.1 INVOICE PAYMENT
G.1.1 The District will make payments to the Contractor, upon the submission of proper invoices, at the
prices stipulated in this contract, for supplies delivered and accepted or services performed and
accepted, less any discounts, allowances or adjustments provided for in this contract.
G.1.2 The District will pay the Contractor on or before the 30th day after receiving a proper invoice from
the Contractor.
G.2 INVOICE SUBMITTAL (electronic)
G.2.1 The Contractor shall create and submit applications for payment in an electronic format through
the DC Vendor Portal, https://vendorportal.dc.gov.
G.2.2 Contractor shall also simultaneously submit all invoice packets referenced in G.1.2 above to the
assigned DCPS contract administrator or invoicing designee for review. Payment will be made
within 30 days of DCPS submitting the invoice to DC OCFO for payment.
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The address of the contract administrator is:
Mayra Chong-QuiTorres,
Director Office of Teaching and
Learning 1200 First Street, NE
Washington, DC 20002
mayra.cqtorres@k12.dc.gov.
G.2.3 To constitute a proper invoice, the Contractor shall enter all required information into the Portal
after selecting the applicable purchase order number, which is listed on the Contractor’s profile.
G.3 FIRST SOURCE AGREEMENT REQUEST FOR FINAL PAYMENT
G.3.1 For contracts subject to the 51% District Residents New Hires Requirements and First Source
Employment Agreement requirements, final request for payment must be accompanied by the
report or a waiver of compliance discussed in section H.5.5.
G.3.2 The District shall not make final payment to the Contractor until the agency CFO has received the
CO’s final determination or approval of waiver of the Contractor’s compliance with 51% District
Residents New Hires Requirements and First Source Employment Agreement requirements.
G.4 PAYMENT
G.4.1 PAYMENTS ON PARTIAL DELIVERIES OF GOODS
Unless otherwise specified in this contract, payment will be made on partial deliveries of
goods accepted by the
District if:
a) The Presentation of a properly executed invoice, and
b) The amount due on the deliveries warrants it.
G.5 ASSIGNMENT OF CONTRACT PAYMENTS
G.5.1 In accordance with 27 DCMR 3250, the Contractor may assign to a bank, trust company, or
other financing institution funds due or to become due as a result of the performance of this
contract.
G.5.2 Any assignment shall cover all unpaid amounts payable under this contract, and shall not be made
to more than one party.
G.5.3 Notwithstanding an assignment of contract payments, the Contractor, not the assignee, is required
to prepare invoices. Where such an assignment has been made, the original copy of the invoice
must refer to the assignment and must show that payment of the invoice is to be made directly to
the assignee as follows:
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“Pursuant to the instrument of assignment dated, make payment of this invoice to (name
and address of assignee).”
G.6 THE QUICK PAYMENT ACT (Feb 2019)
G.6.1 Interest Penalties to Contractors
G.6.1.1 The District will pay interest penalties on amounts due to the Contractor under the Quick
Payment Act, D.C. Official Code § 2-221.01 et seq., as amended, for the period beginning on
the day after the required payment date and ending on the date on which payment of the amount
is made. Interest shall be calculated at the rate of at least 1% per month. No interest penalty
shall be paid if payment for the completed delivery of the item of property or service is made
on or before the required payment date. The required payment date shall be:
G.6.1.1.1 The date on which payment is due under the terms of this contract;
G.6.1.1.2 Not later than 7 calendar days, excluding legal holidays, after the date of delivery of meat or
meat food products;
G.6.1.1.3 Not later than 10 calendar days, excluding legal holidays, after the date of delivery of a
perishable agricultural commodity; or
G.6.1.1.4 30 calendar days, excluding legal holidays, after receipt of a proper invoice for the amount of
the payment due.
G.6.1.2 No interest penalty shall be due to the Contractor if payment for the completed delivery of
goods or services is made on or before:
G.6.1.2.1 3rd day after the required payment date for meat or a meat product;
G.6.1.2.2 5th day after the required payment date for an agricultural commodity; or
G.6.1.2.3 15th day after any other required payment date.
G.6.1.3 Any amount of an interest penalty which remains unpaid at the end of any 30-day period shall
be added to the principal amount of the debt and thereafter interest penalties shall accrue on
the added amount.
G.6.2 Payments to Subcontractors
G.6.2.1 The Contractor shall take one of the following actions within seven (7) days of receipt of any
amount paid to the Contractor by the District for work performed by any subcontractor under
the contract:
G.6.2.1.1 Pay the subcontractor(s) for the proportionate share of the total payment received from the
District that is attributable to the subcontractor(s) for work performed under the contract; or
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G.6.2.1.2 Notify the CO and the subcontractor(s), in writing, of the Contractor’s intention to withhold
all or part of the subcontractor’s payment and state the reason for the nonpayment.
G.6.2.2 The Contractor shall pay subcontractors or suppliers interest penalties on amounts due to the
subcontractor or supplier beginning on the day after the payment is due and ending on the
date on which the payment is made. Interest shall be calculated at the rate of at least 1% per
month. No interest penalty shall be paid on the following if payment for the completed
delivery of the item of property or service is made on or before the:
G.6.2.2.1 3rd day after the required payment date for meat or a meat product;
G.6.2.2.2 5th day after the required payment date for an agricultural commodity; or
G.6.2.2.3 15th day after any other required payment date.
G.6.2.3 Any amount of an interest penalty which remains unpaid by the Contractor at the end of any
30-day period shall be added to the principal amount of the debt to the subcontractor and
thereafter interest penalties shall accrue on the added amount.
G.6.2.4 A dispute between the Contractor and subcontractor relating to the amounts or entitlement of a
subcontractor to a payment or a late payment interest penalty under the Quick Payment Act
does not constitute a dispute to which the District is a party. The District may not be interpleaded
in any judicial or administrative proceeding involving such a dispute.
G.6.3 Subcontract requirements
G.6.3.1 The Contractor shall include in each subcontract under this contract a provision requiring the
subcontractor to include in its contract with any lower -tier subcontractor or supplier the
payment and interest clauses required under paragraphs (1) and (2) of D.C. Official Code § 2-
221.02(d).
G.6.3.2 The Contractor shall include in each subcontract under this contract a provision that obligates
the Contractor, at the election of the subcontractor, to participate in negotiation or mediation
as an alternative to administrative or judicial resolution of a dispute between them.
G.7 CONTRACTING OFFICER (CO)
Contracts will be entered into and signed on behalf of the District only by contracting
officers. The contact information for the Contracting Officer is:
Tabitha Woods Jackson
Office of Fiscal Strategy
Contracts and Acquisitions Division
District of Columbia Public Schools
1200 First St. NE, 9th Floor
Washington, DC 20002
Email: tabitha.woodsjackson@k12.dc.gov,
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Contract Specialist:
Aaron Street, Senior Contract
Specialist Office of Fiscal Strategy
Contracts and Acquisitions Division
District of Columbia Public Schools
1200 First St. NE, 9th Floor
Washington, DC 20002
Email: aaron.street@k12.dc.gov.
G.8 AUTHORIZED CHANGES BY THE CONTRACTING OFFICER
G.8.1 The CO is the only person authorized to approve changes in any of the requirements of this
contract.
G.8.2 The Contractor shall not comply with any order, directive or request that changes or modifies the
requirements of this contract, unless issued in writing and signed by the CO.
G.8.3 In the event the Contractor effects any change at the instruction or request of any person other than
the CO, the change will be considered to have been made without authority and no adjustment will
be made in the contract price to cover any cost increase incurred as a result thereof.
G.9 CONTRACT ADMINSTRATOR (CA)
G.9.1 The CA is responsible for general administration of the contract and advising the CO as to the
Contractor’s compliance or noncompliance with the contract. The CA has the responsibility of
ensuring the work conforms to the requirements of the contract and such other responsibilities and
authorities as may be specified in the contract. These include:
G.9.1.1 Keeping the CO fully informed of any technical or contractual difficulties encountered during the
performance period and advising the CO of any potential problem areas under the contract;
G.9.1.2 Coordinating site entry for Contractor personnel, if applicable;
G.9.1.3 Reviewing invoices for completed work and recommending approval by the CO if the Contractor’s
costs are consistent with the negotiated amounts and progress is satisfactory and commensurate
with the rate of expenditure;
G.9.1.4 Reviewing and approving invoices for deliverables to ensure receipt of goods and services. This
includes the timely processing of invoices and vouchers in accordance with the District’s payment
provisions; and
G.9.1.5 Maintaining a file that includes all contract correspondence, modifications, records of inspections
(site, data, equipment) and invoice or vouchers.
G.9.2 The address and telephone number of the CA is:
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Mayra Chong-Qui Torres
Director, Office of Teaching and Learning, Strategy &
Operations 1200 First St., NE (Floor 8)
Washington, DC 20002
202-442-4469
Mayra.cqtorres@k12.dc.gov
G.9.3 The CA shall NOT have the authority to:
1. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall make
contractual agreements, commitments or modifications;
2. Grant deviations from or waive any of the terms and conditions of the contract;
3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of the
contract,
4. Authorize the expenditure of funds by the Contractor;
5. Change the period of performance; or
6. Authorize the use of District property, except as specified under the contract.
G.9.4 The Contractor will be fully responsible for any changes not authorized in advance, in writing, by
the CO; may be denied compensation or other relief for any additional work performed that is not
so authorized; and may also be required, at no additional cost to the District, to take all corrective
action necessitated by reason of the unauthorized changes.
SECTION H: SPECIAL CONTRACT REQUIREMENTS
H.1 HIRING OF DISTRICT RESIDENTS AS APPRENTICES AND TRAINEES
H.1.1 For all new employment resulting from this contract or subcontracts hereto, as defined in Mayor’s
Order 83-265 and implementing instructions, the Contractor shall use its best efforts to comply
with the following basic goal and objectives for utilization of bona fide residents of the District of
Columbia in each project’s labor force:
H.1.1.1 At least fifty -one (51) percent of apprentices and trainees employed shall be residents of the
District of Columbia registered in programs approved by the District of Columbia Apprenticeship
Council.
H.1.2 The Contractor shall negotiate an Employment Agreement with the Department of Employment
Services (DOES) for jobs created as a result of this contract. The DOES shall be the Contractor’s
first source of referral for qualified apprentices and trainees in the implementation of employment
goals contained in this clause.
H.2 DEPARTMENT OF LABOR WAGE DETERMINATIONS
The Contractor shall be bound by the Wage Determination No. 2015-4281, Revision No.: 35,
dated December 3, 2025 , issued by the U.S. Department of Labor in accordance with the
Service Contract Act, 41 U.S.C. § 351 et seq., and incorporated herein as Section J.2. The
Contractor shall be bound by the wage rates for the term of the contract subject to revision
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as stated herein and in accordance with clause 24 of the SCP . If an option is exercised, the
Contractor shall be bound by the applicable wage rates at the time of the exercise of the
option. If the option is exercised and the CO obtains a revised wage determination, the
revised wage determination is applicable for the option periods and the Contractor may be
entitled to an equitable adjustment.
H.3 PREGNANT WORKERS FAIRNESS
H.3.1 The Contractor shall comply with the Protecting Pregnant Workers Fairness Act of 2016, D.C.
Official Code § 32-1231.01 et seq. (PPWF Act).
H.3.2 The Contractor shall not:
(a) Refuse to make reasonable accommodations to the known limitations related to pregnancy,
childbirth, related medical conditions, or breastfeeding for an employee, unless the Contractor
can demonstrate that the accommodation would impose an undue hardship;
(b) Take an adverse action against an employee who requests or uses a reasonable
accommodation in regard to the employee's conditions or privileges of employment, including
failing to reinstate the employee when the need for reasonable accommodations ceases to the
employee's original job or to an equivalent position with equivalent:
(1) Pay;
(2) Accumulated seniority and retirement;
(3) Benefits; and
(4) Other applicable service credits;
(c) Deny employment opportunities to an employee, or a job applicant, if the denial is based on
the need of the employer to make reasonable accommodations to the known limitations related to
pregnancy, childbirth, related medical conditions, or breastfeeding;
(d) Require an employee affected by pregnancy, childbirth, related medical conditions, or
breastfeeding to accept an accommodation that the employee chooses not to accept if the
employee does not have a known limitation related to pregnancy, childbirth, related medical
conditions, or breastfeeding or the accommodation is not necessary for the employee to perform
her duties;
(e) Require an employee to take leave if a reasonable accommodation can be provided; or
(f) Take adverse action against an employee who has been absent from work as a result of a
pregnancy-related condition, including a pre-birth complication.
H.3.3 The Contractor shall post and maintain in a conspicuous place a notice of rights in both English
and Spanish and provide written notice of an employee's right to a needed reasonable
accommodation related to pregnancy, childbirth, related medical conditions, or breastfeeding
pursuant to the PPWF Act to:
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(a) New employees at the commencement of employment;
(b) Existing employees; and
(c) An employee who notifies the employer of her pregnancy, or other condition covered by the
PPWF Act, within 10 days of the notification.
H.3.4 The Contractor shall provide an accurate written translation of the notice of rights to any non-
English or non-Spanish speaking employee.
H.3.5 Violations of the PPWF Act shall be subject to civil penalties as described in the Act.
H.4 UNEMPLOYED ANTI-DISCRIMINATION
H.4.1 The Contractor shall comply with the Unemployed Anti-Discrimination Act of 2012, D.C.
Official Code § 32-1361 et seq.
H.4.2 The Contractor shall not:
(a) Fail or refuse to consider for employment, or fail or refuse to hire, an individual as an
employee because of the individual's status as unemployed; or
(b) Publish, in print, on the Internet, or in any other medium, an advertisement or announcement
for any vacancy in a job for employment that includes:
(1) Any provision stating or indicating that an individual's status as unemployed disqualifies
the individual for the job; or
(2) Any provision stating or indicating that an employment agency will not consider or hire
an individual for employment based on that individual's status as unemployed.
H.4.3 Violations of the Unemployed Anti-Discrimination Act shall be subject to civil penalties as
described in the Act.
H.5 51% DISTRICT RESIDENTS NEW HIRES REQUIREMENTS AND FIRST SOURCE EMPLOYMENT
AGREEMENT
Delete Article 35, 51% District Residents New Hires Requirements and First Source Employment
Agreement, of the Standard Contract Provisions dated July 2010 for use with District of Columbia
Government Supplies and Services Contracts and substitute the following Section H.5 51%
DISTRICT RESIDENTS NEW HIRES REQUIREMENTS AND FIRST SOURCE
EMPLOYMENT AGREEMENT in its place:
H.5 51% DISTRICT RESIDENTS NEW HIRES REQUIREMENTS AND FIRST SOURCE EMPLOYMENT
AGREEMENT
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H.5.1 For contracts for services in the amount of $300,000 or more, the Contractor shall comply with
the First Source Employment Agreement Act of 1984, as amended, D.C. Official Code § 2-219.01
et seq. (First Source Act).
H.5.2 The Contractor shall enter into and maintain during the term of the contract, a First Source
Employment Agreement (Employment Agreement) with the District of Columbia Department of
Employment Service’s (DOES), in which the Contractor shall agree that:
(a) The first source for finding employees to fill all jobs created in order to perform the contract
shall be the First Source Register; and
(b) The first source for finding employees to fill any vacancy occurring in all jobs covered by
the Employment Agreement shall be the First Source Register.
H.5.3 The Contractor shall not begin performance of the contract until its Employment Agreement has
been accepted by DOES. Once approved, the Employment Agreement shall not be amended
except with the approval of DOES.
H.5.4 The Contractor agrees that at least 51% of the new employees hired to perform the contract shall
be District residents.
H.5.5 The Contractor’s hiring and reporting requirements under the First Source Act and any rules
promulgated thereunder shall continue for the term of the contract.
H.5.6 The CO may impose penalties, including monetary fines of 5% of the total amount of the direct
and indirect labor costs of the contract, for a willful breach of the Employment Agreement, failure
to submit the required hiring compliance reports, or deliberate submission of falsified data.
H.5.7 If the Contractor does not receive a good faith waiver, the CO may also impose an additional
penalty equal to 1/8 of 1% of the total amount of the direct and indirect labor costs of the contract
for each percentage by which the Contractor fails to meet its hiring requirements.
H.5.8 Any contractor which violates, more than once within a 10-year timeframe, the hiring or reporting
requirements of the First Source Act shall be referred for debarment for not more than five (5)
years.
H.5.9 The contractor may appeal any decision of the CO pursuant to this clause to the D.C. Contract
Appeals Board as provided in clause 14 of the SCP, Disputes as supplemented and modified
by this Contract.
H.5.10 The provisions of the First Source Act do not apply to nonprofit organizations which employ 50
employees or less.
H.6 AMERICANS WITH DISABILITIES ACT OF 1990 (ADA):
During the performance of this contract, the Contractor and any of its subcontractors shall
comply with the ADA. The ADA makes it unlawful to discriminate in employment against a
qualified individual with a disability. See 42 U.S.C. §12101 et seq. H.8 WAY TO WORK
AMENDMENT ACT OF 2006:
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H.6.1 Except as described in H.8.8 below, the Contractor shall comply with Title I of the Way to Work
Amendment Act of 2006, effective June 8, 2006 (D.C. Law 16-118, D.C. Official Code §2-220.01
et seq.) (“Living Wage Act of 2006”), for contracts for services in the amount of $100,000 or more
in a 12- month period.
H.6.2 The Contractor shall pay its employees and subcontractors who perform services under the contract
no less than the current living wage published on the OCP website at www.ocp.dc.gov.
H.6.3 The Contractor shall include in any subcontract for $15,000 or more a provision requiring the
subcontractor to pay its employees who perform services under the contract no less than the current
living wage rate.
H.6.4 The DOES may adjust the living wage annually, and the OCP will publish the current living wage
rate on its website at www.ocp.dc.gov.
H.6.5 The Contractor shall provide a copy of the Fact Sheet attached as J.6 to each employee and
subcontractor who performs services under the contract. The Contractor shall also post the Notice
attached as J.5 in a conspicuous place in its place of business. The Contractor shall include in any
subcontract for $15,000 or more a provision requiring the subcontractor to post the Notice in a
conspicuous place in its place of business.
H.6.6 The Contractor shall maintain its payroll records under the contract in the regular course of
business for a period of at least three (3) years from the payroll date and shall include this
requirement in its subcontracts for $15,000 or more under the contract.
H.6.7 The payment of wages required under the Living Wage Act of 2006 shall be consistent with and
subject to the provisions of D.C. Official Code §32-1301 et seq.
H.6.8 The requirements of the Living Wage Act of 2006 do not apply to:
(1) Contracts or other agreements that are subject to higher wage level determinations required
by federal law;
(2) Existing and future collective bargaining agreements, provided that the future collective
bargaining agreement results in the employee being paid no less than the established living
wage;
(3) Contracts for electricity, telephone, water, sewer, or other services provided by a regulated
utility;
(4) Contracts for services needed immediately to prevent or respond to a disaster or eminent
threat to public health or safety declared by the Mayor;
(5) Contracts or other agreements that provide trainees with additional services, including, but
not limited to, case management and job readiness services, provided that the trainees do
not replace employees subject to the Living Wage Act of 2006;
(6) An employee under 22 years of age employed during a school vacation period, or enrolled
as a fulltime student, as defined by the respective institution, who is in high school or at an
accredited institution of higher education and who works less than 25 hours per week;
provided that he or she does not replace employees subject to the Living Wage Act of 2006;
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(7) Tenants or retail establishments that occupy property are constructed or improved by
receipt of government assistance from the District of Columbia, provided that the tenant or
retail establishment did not receive direct government assistance from the District;
(8) Employees of nonprofit organizations that employ not more than 50 individuals and qualify
for taxation exemption pursuant to section 501(c)(3) of the Internal Revenue Code of 1954,
approved August 16, 1954 (68A Stat. 163; 26 U.S.C. § 501(c)(3);
(9) Medicaid provider agreements for direct care services to Medicaid recipients, provided,
that the direct care service is not provided through a home care agency, a community
residence facility, or a group home for mentally retarded persons as those terms are defined
in section 2 of the Health- Care and Community Residence Facility, Hospice, and Home
Care Licensure Act of 1983, effective February 24, 1984 (D.C. Law 5- 48; D.C. Official
Code § 44-501); and
(10) Contracts or other agreements between managed care organizations and the Health Care
Safety Net Administration or the Medicaid Assistance Administration to provide health
services. H.6.9 The Mayor may exempt a contractor from the requirements of the Living
Wage Act of 2006, subject to the approval of Council, in accordance with the provisions
of Section 109 of the Living Wage Act of 2006.
H.7 SECTION 504 OF THE REHABILITATION ACT OF 1973, as amended.
During the performance of the contract, the Contractor and any of its subcontractors shall
comply with Section 504 of the Rehabilitation Act of l973, as amended. This Act prohibits
discrimination against disabled people in federally funded programs and activities. See 29
U.S.C. § 794 et seq.
H.8 WAY TO WORK AMENDMENT ACT OF 2006
H.8.1 Except as described in H.8.8 below, the Contractor shall comply with Title I of the Way to Work
Amendment Act of 2006, effective June 8, 2006 (D.C. Law 16-118, D.C. Official Code §2-220.01
et seq.) (“Living Wage Act of 2006”), for contracts for services in the amount of $100,000 or more
in a 12-month period.
H.8.2 The Contractor shall pay its employees and subcontractors who perform services under the contract
no less than the current living wage published on the OCP website at www.ocp.dc.gov.
H.8.3 The Contractor shall include in any subcontract for $15,000 or more a provision requiring the
subcontractor to pay its employees who perform services under the contract no less than the current
living wage rate.
H.8.4 The DOES may adjust the living wage annually, and the OCP will publish the current living wage
rate on its website at www.ocp.dc.gov.
H.8.5 The Contractor shall provide a copy of the Fact Sheet attached as J.6 to each employee and
subcontractor who performs services under the contract. The Contractor shall also post the Notice
attached as J.5 in a conspicuous place in its place of business. The Contractor shall include in any
subcontract for $15,000 or more a provision requiring the subcontractor to post the Notice in a
conspicuous place in its place of business.
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H.8.6 The Contractor shall maintain its payroll records under the contract in the regular course of
business for a period of at least three (3) years from the payroll date and shall include this
requirement in its subcontracts for $15,000 or more under the contract.
H.8.7 The payment of wages required under the Living Wage Act of 2006 shall be consistent with and
subject to the provisions of D.C. Official Code §32-1301 et seq.
H.8.8 The requirements of the Living Wage Act of 2006 do not apply to:
1) Contracts or other agreements that are subject to higher wage level determinations required by
federal law;
2) Existing and future collective bargaining agreements, provided that the future collective
bargaining agreement results in the employee being paid no less than the established living wage;
3) Contracts for electricity, telephone, water, sewer or other services provided by a regulated utility;
4) Contracts for services needed immediately to prevent or respond to a disaster or eminent threat to
public health or safety declared by the Mayor;
5) Contracts or other agreements that provide trainees with additional services including, but not
limited to, case management and job readiness services, provided that the trainees do not replace
employees subject to the Living Wage Act of 2006;
6) An employee under 22 years of age employed during a school vacation period, or enrolled as a
full-time student, as defined by the respective institution, who is in high school or at an accredited
institution of higher education and who works less than 25 hours per week; provided that he or she
does not replace employees subject to the Living Wage Act of 2006;
7) Tenants or retail establishments that occupy property constructed or improved by receipt of
government assistance from the District of Columbia, provided that the tenant or retail
establishment did not receive direct government assistance from the District;
8) Employees of nonprofit organizations that employ not more than 50 individuals and qualify for
taxation exemption pursuant to section 501(c)(3) of the Internal Revenue Code of 1954, approved
August 16, 1954 (68A Stat. 163; 26 U.S.C. § 501(c)(3);
9) Medicaid provider agreements for direct care services to Medicaid recipients, provided, that the
direct care service is not provided through a home care agency, a community residence facility, or
a group home for mentally retarded persons as those terms are defined in section 2 of the Health-
Care and Community Residence Facility, Hospice, and Home Care Licensure Act of 1983,
effective February 24, 1984 (D.C. Law 5-48; D.C. Official Code § 44-501); and
10) Contracts or other agreements between managed care organizations and the Health Care Safety
Net Administration or the Medicaid Assistance Administration to provide health services.
H.8.9 The Mayor may exempt a contractor from the requirements of the Living Wage Act of 2006,
subject to the approval of the Council, in accordance with the provisions of Section 109 of the
Living Wage Act of 2006.
H.9 SUBCONTRACTING REQUIREMENTS
H.9.1 Mandatory Subcontracting Requirements
H.9.1.1 For all contracts in excess of $250,000, at least 35% of the dollar volume of the contract shall
be subcontracted to qualified small business enterprises (SBEs).
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H.9.1.2 If there are insufficient SBEs to completely fulfill the requirement of paragraph H.9.1.1, then
the subcontracting may be satisfied by subcontracting 35% of the dollar volume to any qualified
certified business enterprises (CBEs); provided, however, that all reasonable efforts shall be
made to ensure that SBEs are significant participants in the overall subcontracting work.
H.9.1.3 A prime contractor that is certified by DSLBD as a small, local, or disadvantaged business
enterprise shall not be required to comply with the provisions of sections H.9.1.1 and H.9.1.2.
H.9.1.4 Except as provided in H.9.1.5 and H.9.1.7, a prime contractor that is a CBE and has been granted
a bid preference pursuant to D.C. Official Code § 2- 218.43, or is selected through a set -aside
program, shall perform at least 35% of the contracting effort with its own organization and
resources and, if it subcontracts, 35% of the subcontracting effort shall be with CBEs. A CBE
prime contractor that performs less than 35% of the contracting effort shall be subject to
enforcement actions under D.C. Official Code § 2-218.63.
H.9.1.5 If the prime contractor is a certified joint venture and has been granted a bid preference pursuant
to D.C. Official Code § 2-218.43, or is selected through a set-aside program, the CBE member
of the certified joint venture shall perform at least 50% of the contracting effort with its own
organization and resources and, if it subcontracts, 35% of the subcontracting effort shall be with
CBEs. If the CBE member of the certified joint venture prime contractor performs less than
50% of the contracting effort, the certified joint venture shall be subject to enforcement actions
under D.C. Official Code § 2-218.63.
H.9.1.6 Each CBE utilized to meet these subcontracting requirements shall perform at least 35% of its
contracting effort with its own organization and resources.
H.9.1.7 A prime contractor that is a CBE and has been granted a bid preference pursuant to D.C.
Official Code § 2-218.43, or is selected through a set-aside program, shall perform at least
50% of the on-site work with its own organization and resources if the contract is $1 million
or less.
H.9.1 Subcontracting Requirements
H.9.1.1 The Director of the Department of Small and Local Business Development (DSLBD) has not
approved a waiver of the mandatory subcontracting requirements for this contract.
H.9.1.2 A prime contractor that is a CBE and has been granted a bid preference pursuant to D.C. Official
Code § 2-218.43, or is selected through a set -aside program, shall perform at least 35% of the
contracting effort with its own organization and resources and, if it subcontracts, 35% of the
subcontracting effort shall be with CBEs. A CBE prime contractor that performs less than 35%
of the contracting effort shall be subject to enforcement actions under D.C. Official Code § 2 -
218.63.
H.9.1.3 A prime contractor that is a certified joint venture and has been granted a bid preference
pursuant to D.C. Official Code § 2- 218.43, or is selected through a set -aside program, shall
perform at least 50% of the contracting effort with its own organization and resources and, if it
subcontracts, 35% of the subcontracting effort shall be with CBEs. A certified joint venture
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prime contractor that performs less than 50% of the contracting effort shall be subject to
enforcement actions under D.C. Official Code § 2-218.63.
H.9.1.4 Each CBE utilized to meet these subcontracting requirements shall perform at least 35% of its
contracting effort with its own organization and resources.
H.9.1.5 A prime contractor that is a CBE and has been granted a bid preference pursuant to D.C. Official
Code § 2-218.43, or is selected through a set -aside program, shall perform at least 50% of the
on-site work with its own organization and resources if the contract is $1 million or less.
H.9.2 Subcontracting Plan
If the prime contractor is required to subcontract under this contract, it shall submit a
subcontracting plan as part of the bid and it may only be amended after award with the
prior written approval of the CO and Director of DSLBD. Any reduction in the dollar
volume of the subcontracted portion resulting from an amendment of the plan after award
shall inure to the benefit of the District.
Each subcontracting plan shall include the following:
(1) The name and address of each subcontractor;
(2) A current certification number of the small or certified business enterprise;
(3) The scope of work to be performed by each subcontractor; and
(4) The price that the prime contractor will pay each subcontractor.
H.9.3 Copies of Subcontracts
Within twenty-one (21) days of the date of award, the Contractor shall provide fully executed
copies of all subcontracts identified in the subcontracting plan to the CO, CA, District of
Columbia Auditor and the Director of DSLBD.
H.9.4 Subcontracting Plan Compliance Reporting
H.9.4.1 The Contractor shall submit a quarterly report to the CO, CA, District of Columbia Auditor
and the Director of DSLBD. The quarterly report shall include the following information for
each subcontract identified in the subcontracting plan:
(A) The price that the prime contractor will pay each subcontractor under the subcontract;
(B) A description of the goods procured or the services subcontracted for;
(C) The amount paid by the prime contractor under the subcontract; and
(D) A copy of the fully executed subcontract, if it was not provided with an earlier quarterly
report.
H.9.4.2 If the fully executed subcontract is not provided with the quarterly report, the prime contractor
will not receive credit toward its subcontracting requirements for that subcontract.
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H.9.5 Annual Meetings
Upon at least 30-days written notice provided by DSLBD, the Contractor shall meet annually
with the CO, CA, District of Columbia Auditor and the Director of DSLBD to provide an
update on its subcontracting plan.
H.9.6 Notices
The Contractor shall provide written notice to the DSLBD and the District of Columbia
Auditor upon commencement of the contract and when the contract is completed.
H.9.7 Enforcement and Penalties for Breach of Subcontracting Plan
H.9.7.1 A contractor shall be deemed to have breached a subcontracting plan required by law, if the
contractor (i) fails to submit subcontracting plan monitoring or compliance reports or other
required subcontracting information in a reasonably timely manner; (ii) submits a monitoring
or compliance report or other required subcontracting information containing a materially false
statement; or (iii) fails to meet its subcontracting requirements.
H.9.7.2 A contractor that is found to have breached its subcontracting plan for utilization of CBEs in
the performance of a contract shall be subject to the imposition of penalties, including
monetary fines in accordance with D.C. Official Code § 2-218.63.
H.9.7.3 If the CO determines the Contractor’s failure to be a material breach of the contract, the CO
shall have cause to terminate the contract under the default provisions in clause 8 of the SCP,
Default.
H.10 FAIR CRIMINAL RECORD SCREENING
H.10.1 The Contractor shall comply with the provisions of the Fair Criminal Record Screening
Amendment Act of 2014, effective December 17, 2014 (D.C. Law 20- 152) (“Act” as used in
this section). This section applies to any employment, including employment on a temporary
or contractual basis, where the physical location of the employment is in whole or substantial
part within the District of Columbia.
H.10.2 Prior to making a conditional offer of employment, the Contractor shall not require an applicant
for employment, or a person who has requested consideration for employment by the
Contractor, to reveal or disclose an arrest or criminal accusation that is not then pending or did
not result in a criminal conviction.
H.10.3 After making a conditional offer of employment, the Contractor may require an applicant to
disclose or reveal a criminal conviction.
H.10.4 The Contractor may only withdraw a conditional offer of employment, or take adverse action
against an applicant, for a legitimate business reason as described in the Act.
H.10.5 This section and the provisions of the Act shall not apply:
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(a) Where a federal or District law or regulation requires the consideration of an applicant’s
criminal history for the purposes of employment;
(b) To a position designated by the employer as part of a federal or District government
program or obligation that is designed to encourage the employment of those with criminal
histories;
(c) To any facility or employer that provides programs, services, or direct care to, children,
youth, or vulnerable adults; or
(d) To employers that employ less than 11 employees.
H.10.6 A person claiming to be aggrieved by a violation of the Act may file an administrative
complaint with the District of Columbia Office of Human Rights, and the Commission on
Human Rights may impose monetary penalties against the Contractor.
H.11 SPECIAL CONTRACT REQUIREMENTS
H.11 CRIMINAL BACKGROUND AND TRAFFIC RECORDS CHECKS FOR CONTRACTORS
THAT PROVIDE DIRECT SERVICES TO CHILDREN OR YOUTH
H.11.1 A contractor that provides services as a covered child or youth services provider, as defined in
section 202(3) of the Child and Youth, Safety and Health Omnibus Amendment Act of 2004, effective
April 13, 2005 (D.C. Law 15-353; D.C. Official Code § 4- 1501.01 et seq.), as amended (in this section,
the “Act”), shall obtain criminal history records to investigate persons applying for employment, in either
a compensated or an unsupervised volunteer position, as well as its current employees and unsupervised
volunteers. The Contractor shall request criminal background checks for the following positions:
• Any position that enters the school building.
H.11.2 The Contractor shall also obtain traffic records to investigate persons applying for employment, as
well as current employees and volunteers, when that person will be required to drive a motor vehicle to
transport children in the course of performing his or her duties. The Contractor shall request traffic records
for the following positions:
• N/A
H.11.3 The Contractor shall inform all applicants requiring a criminal background check that a criminal
background check must be conducted on the applicant before the applicant may be offered a compensated
position or an unsupervised volunteer position.
H.11.4 The Contractor shall inform all applicants requiring a traffic records check that a traffic records
check must be conducted on the applicant before the applicant may be offered a compensated position or
a volunteer position.
H.11.5 The Contractor shall obtain from each applicant, employee and unsupervised volunteer:
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(A) a written authorization which authorizes the District to conduct a criminal background check;
(B) a written confirmation stating that the Contractor has informed him or her that the District is
authorized to conduct a criminal background check;
(C) a signed affirmation stating whether or not they have been convicted of a crime, pleaded nolo
contendere, are on probation before judgment or placement of a case upon a stet docket, or have been
found not guilty by reason of insanity, for any sexual offens es or intra-family offenses in the District or
their equivalent in any other state or territory, or for any of the following felony offenses or their equivalent
in any other state or territory:
(i) Murder, attempted murder, manslaughter, or arson;
(ii) Assault, assault with a dangerous weapon, mayhem,
malicious disfigurement, or threats to do bodily harm;
(iii) Burglary;
(iv) Robbery;
(v) Kidnapping;
(vi) Illegal use or possession of a firearm;
(vii) Sexual offenses, including indecent exposure; promoting, procuring, compelling,
soliciting, or engaging in prostitution; corrupting minors (sexual relations with
children); molesting; voyeurism; committing sex acts in public; incest; rape; sexual
assault; sexual battery; or sexual abuse; but excluding sodomy between consenting
adults;
(viii) Child abuse or cruelty to children; or
(ix) Unlawful distribution of or possession with intent to distribute a controlled
substance;
(D) a written acknowledgement stating that the Contractor has notified them that they are entitled to
receive a copy of the criminal background check and to challenge the accuracy and completeness of the
report; and
(E) a written acknowledgement stating that the Contractor has notified them that they may be denied
employment or a volunteer position or may be terminated as an employee or volunteer based on the results
of the criminal background check.
H.11.6 The Contractor shall inform each applicant, employee and unsupervised volunteer that a false
statement may subject them to criminal penalties.
H.11.7 Prior to requesting a criminal background check, the Contractor shall provide each applicant,
employee, or unsupervised volunteer with a form or forms to be utilized for the following purposes:
(A) To authorize the Metropolitan Police Department (MPD), or designee, to conduct the criminal
background check and confirm that the applicant, employee, or unsupervised volunteer has been informed
that the Contractor is authorized and required to conduct a criminal background check;
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(B) To affirm whether or not the applicant, employee, or unsupervised volunteer has been convicted
of a crime, has pleaded nolo contendere, is on probation before judgment or placement of a case upon a
stet docket, or has been found not guilty by reason of ins anity for any sexual offenses or intra -family
offenses in the District or their equivalent in any other state or territory of the United States, or for any of
the felony offenses described in paragraph H.X.5(C);
(C) To acknowledge that the applicant, employee, or unsupervised volunteer has been notified of his
or her right to obtain a copy of the criminal background check report and to challenge the accuracy and
completeness of the report;
(D) To acknowledge that the applicant may be denied employment, assignment to, or an unsupervised
volunteer position for which a criminal background check is required based on the outcome of the criminal
background check; and
(E) To inform the applicant or employee that a false statement on the form or forms may subject them
to criminal penalties pursuant to D.C. Official Code § 22-2405.
H.11.8 The Contractor shall direct the applicant or employee to complete the form or forms and notify the
applicant or employee when and where to report to be fingerprinted.
H.11.9 Unless otherwise provided herein, the Contractor shall request criminal background checks from
the Chief, MPD (or designee), who shall be responsible for conducting criminal background checks,
including fingerprinting.
H.11.10 The Contractor shall request traffic record checks from the Director, Department of Motor
Vehicles (DMV) (or designee), who shall be responsible for conducting traffic record checks.
H.11.11 The Contractor shall provide copies of all criminal background and traffic check reports to the
CA within one business day of receipt.
H.11.12 The Contractor shall pay for the costs for the criminal background and traffic record checks,
pursuant to the requirements set forth by the MPD and DMV. The District shall not make any separate
payment for the cost of criminal background and traffic record checks.
H.11.13 The Contractor may make an offer of appointment to, or assign a current employee or applicant
to, a compensated position contingent upon receipt from the CO of the CA’s decision after his or her
assessment of the criminal background or traffic record check.
H.11.14 The Contractor may not make an offer of appointment to an unsupervised volunteer whose
position brings him or her into direct contact with children until it receives from the contracting officer
the CA’s decision after his or her assessment of the criminal background or traffic record check.
H.11.15 The Contractor shall not employ or permit to serve as an unsupervised volunteer an applicant or
employee who has been convicted of, has pleaded nolo contendere to, is on probation before judgment or
placement of a case on the stet docket because of, or has been found not guilty by reason of insanity for
any sexual offenses involving a minor.
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H.11.16 Unless otherwise specified herein, the Contractor shall conduct periodic criminal background
checks upon the exercise of each option year of this contract for current employees and unsupervised
volunteers in the positions listed in sections H.10.1.
H.11.17 An employee or unsupervised volunteer may be subject to administrative action, including, but
not limited to, reassignment or termination at the discretion of the CA after his or her assessment of a
criminal background or traffic record check.
H.11.18 The CA shall be solely responsible for assessing the information obtained from each criminal
background and traffic records check report to determine whether a final offer may be made to each
applicant or employee. The CA shall inform the CO of its decision, and the CO shall inform the Contractor
whether an offer may be made to each applicant.
H.11.19 If any application is denied because the CA determines that the applicant presents a present danger
to children or youth, the Contractor shall notify the applicant of such determination and inform the
applicant in writing that she or he may appeal the denial to the Commission on Human Rights within thirty
(30) days of the determination.
H.11.20 Criminal background and traffic record check reports obtained under this section shall be
confidential and are for the exclusive use of making employment-related determinations. The Contractor
shall not release or otherwise disclose the reports to any person, except as directed by the CO.
H.12 CONTRACTOR RESPONSIBILITIES
H.12.1 The vendor shall provide an online booking system that allows DCPS employees to submit
requests for language access and ASL services, enabling DCPS Program Managers within each division
to review and approve requests, and automatically route approved reque sts to the vendor for assignment
and scheduling.
SECTION I: CONTRACT CLAUSES
I.1 APPLICABILITY OF STANDARD CONTRACT PROVISIONS
The Standard Contract Provisions for use with District of Columbia Government Supplies
and Services Contracts dated July 2010 (SCP) are incorporated as part of the contract. To
obtain a copy of the SCP go to http://ocp.dc.gov, under Quick Links click on “Required
Solicitation Documents”.
I.2 CONTRACTS THAT CROSS FISCAL YEARS
Continuation of this contract beyond the current fiscal year is contingent upon future fiscal
appropriations.
I.3 CONFIDENTIALITY OF INFORMATION
The Contractor shall keep all information relating to any employee or customer of the
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District in absolute confidence and shall not use the information in connection with any
other matters; nor shall it disclose any such information to any other person, firm or
corporation, in accordance with the District and federal laws governing the confidentiality
of records.
I.4 TIME
Time, if stated in a number of days, will include Saturdays, Sundays, and holidays, unless
otherwise stated herein.
I.5 RIGHTS IN DATA
Delete clause 42, Rights in Data, of the Standard Contract Provisions dated July 2010 for use
with District of Columbia Government Supplies and Services Contracts and substitute the
following clause 42, Rights in Data) in its place:
A. Definitions
1. “Products” - A deliverable under any contract that may include commodities, services and/or
technology furnished by or through Contractor, including existing and custom Products, such as,
but not limited to: a) recorded information, regardless of form or the media on which it may be
recorded; b) document research; c) experimental, developmental, or engineering work; d) licensed
software; e) components of the hardware environment; f) printed materials (including but not
limited to training manuals, system and user documentation, reports, drawings); g) third party
software; h) modifications, customizations, custom programs, program listings, programming
tools, data, modules, components; and i) any intellectual property embodied therein, whether in
tangible or intangible form, including but not limited to utilities, interfaces, templates, subroutines,
algorithms, formulas, source code, and object code.
2. “Existing Products” - Tangible Products and intangible licensed Products that exist prior to the
commencement of work under the contract. Existing Products must be identified on the Product
prior to commencement of work or else will be presumed to be Custom Products.
3. “Custom Products” - Products, preliminary, final or otherwise, which are created or developed
by Contractor, its subcontractors, partners, employees, resellers or agents for the District under the
contract.
4. “District” – The District of Columbia and its agencies.
B. Title to Project Deliverables
The Contractor acknowledges that it is commissioned by the District to perform services
detailed in the contract. The District shall have ownership and rights for the duration set forth
in the contract to use, copy, modify, distribute, or adapt Products as follows:
1. Existing Products : Title to all Existing Licensed Product(s), whether or not embedded in,
delivered or operating in conjunction with hardware or Custom Products, shall remain with
Contractor or third party proprietary owner, who retains all rights, title and interest (including
patent, trademark or copyrights). Effective upon payment, the District shall be granted an
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irrevocable, non-exclusive, worldwide, paid -up license to use, execute, reproduce, display,
perform, adapt (unless Contractor advises the District as part of Contractor’s bid that
adaptation will violate existing agreements or statutes and Contractor demonstrates such to
the District’s satisfaction), and distribute Existing Product to District users up to the license
capacity stated in the contract with all license rights necessary to fully effect the general
business purpose of the project or work plan or contract. Licenses shall be granted in the
name of the District. The District agrees to reproduce the copyright notice and any other
legend of ownership on any copies authorized under this paragraph.
2. Custom Products: Effective upon Product creation, Contractor shall convey, assign, and transfer
to the District the sole and exclusive rights, title and interest in Custom Products, whether
preliminary, final or otherwise, including all patent, trademark, and copyrights. Contractor hereby
agrees to take all necessary and appropriate steps to ensure that the Custom Products are protected
against unauthorized copying, reproduction and marketing by or through Contractor.
C. Transfers or Assignments of Existing or Custom Products by the District
The District may transfer or assign Existing or Custom Products and the licenses thereunder
to another District agency. Nothing herein shall preclude the Contractor from otherwise
using the related or underlying general knowledge, skills, ideas, concepts, techniques and
experience developed under a project or work plan in the course of Contractor’s business.
D. Subcontractor Rights
Whenever any data, including computer software, are to be obtained from a subcontractor
under the contract, the Contractor shall use this clause, Rights in Data , in the subcontract,
without alteration, and no other clause shall be used to enlarge or diminish the District’s or the
Contractor’s rights in that subcontractor data or computer software which is required for
the District.
E. Source Code Escrow
1. For all computer software furnished to the District with the rights specified in section B.2, the
Contractor shall furnish to the District, a copy of the source code with such rights of the scope as
specified in section B.2 of this clause. For all computer software furnished to the District with the
restricted rights specified in section B.1 of this clause, the District, if the Contractor either directly
or through a successor or affiliate shall cease to provide the maintenance or warranty services
provided the District under the contract or any paid-up maintenance agreement, or if the Contractor
should be declared insolvent by a court of competent jurisdiction, shall have the right to obtain,
for its own and sole use only, a single copy of the current version of the source code supplied under
the contract, and a single copy of the documentation associated therewith, upon payment to the
person in control of the source code the reasonable cost of making each copy.
2. If the Contractor or Product manufacturer/developer of software furnished to the District with
the rights specified in section B.1 of this clause offers the source code or source code escrow to
any other commercial customers, the Contractor shall either: (1) provide the District with the
source code for the Product; (2) place the source code in a third party escrow arrangement with a
designated escrow agent who shall be named and identified to the District, and who shall be
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directed to release the deposited source code in accordance with a standard escrow
arrangement acceptable to the District; or (3) will certify to the District that the Product
manufacturer/ developer has named the District as a named beneficiary of an established
escrow arrangement with its designated escrow agent who shall be named and identified to
the District, and who shall be directed to release the deposited source code in accordance
with the terms of escrow.
3. The Contractor shall update the source code, as well as any corrections or enhancements to the
source code, for each new release of the Product in the same manner as provided above, and certify
such updating of escrow to the District in writing.
F. Indemnification and Limitation of Liability
The Contractor shall indemnify and save and hold harmless the District, its officers, agents
and employees acting within the scope of their official duties against any liability, including
costs and expenses, (i) for violation of proprietary rights, copyrights, or rights of privacy,
arising out of the publication, translation, reproduction, delivery, performance, use or
disposition of any data furnished under this contract, or (ii) based upon any data furnished
under this contract, or based upon libelous or other unlawful matter contained in such data.
I.6 OTHER CONTRACTORS
The Contractor shall not commit or permit any act that will interfere with the performance of
work by another District contractor or by any District employee.
I.7 SUBCONTRACTS
The Contractor hereunder shall not subcontract any of the Contractor’s work or services to
any subcontractor without the prior written consent of the CO. Any work or service so
subcontracted shall be performed pursuant to a subcontract agreement, which the District
will have the right to review and approve prior to its execution by the Contractor. Any such
subcontract shall specify that the Contractor and the subcontractor shall be subject to every
provision of this contract. Notwithstanding any such subcontract approved by the District,
the Contractor shall remain liable to the District for all Contractor's work and services
required hereunder.
I.8 INSURANCE
A. GENERAL REQUIREMENTS. The Contractor at its sole expense shall procure and maintain,
during the entire period of performance under this contract, the types of insurance specified below.
The Contractor shall submit a Certificate of Insurance to the Contracting Officer (CO) giving
evidence of the required coverage prior to commencing performance under this contract. In no
event shall any work be performed until the required Certificates of Insurance signed by an
authorized representative of the insurer(s) have been provided to, and accepted by, the CO.
If the Contractor and/or its subcontractors maintain broader coverage and/or higher limits
than the minimums shown below, the District requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Contractor and subcontractors.
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B. INSURANCE REQUIREMENTS
1. Commercial General Liability Insurance (“CGL”) - The Contractor shall provide evidence
satisfactory to the CO with respect to the services performed that it carries a CGL policy, written
on an occurrence (not claims-made) basis, on Insurance Services Office, Inc. (“ISO”) form CG 00
01 04 13 (or another occurrence -based form with coverage at least as broad and approved by the
CO in writing), covering liability for all ongoing and completed operations of the Contractor and
under all subcontracts, covering claims for bodily injury, including without limitation sickness,
disease or death and mental anguish of any persons, broad form property damage, including loss
of use resulting therefrom, personal and advertising injury, and including coverage for liability
arising out of an Insured Contract (including the tort liability of another assumed in a contract) and
acts of terrorism (whether caused by a foreign or domestic source). Such coverage shall have limits
of liability of not less than $1,000,000 for each occurrence, $2,000,000 general aggregate,
$2,000,000 products and completed operations aggregate, and $1,000,000 personal and
advertising injury aggregate limit.
The Commercial General Liability shall be further endorsed to:
a) To the fullest extent permitted by law, provide additional insured coverage using ISO
form CG 2010 0413 and CG2037 04 13 (or its equivalent) to The Government of the
District of Columbia
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance
available to the additional insureds
c) A waiver of subrogation in favor of The Government of the District of Columbia
d) Any Annual Aggregate shall apply on a per location or per project basis
e) Defense costs shall be in addition to and not erode the limits of liability
2. Automobile Liability Insurance - The Contractor shall provide evidence satisfactory to the CO of
commercial (business) automobile liability insurance written on ISO form CA 00 01 10 13 (or
another form with coverage at least as broad and approved by the CO in writing) including
coverage for all owned, hired, borrowed and non-owned vehicles and equi pment used by the
Contractor in connection with work under this agreement, with a minimum combined single limit
of $1,000,000. Such policy or policies of automobile liability insurance shall be written on an
"occurrence" (as opposed to a "claims made") basis.
The Commercial Auto Liability policy shall be further endorsed to:
a) To the fullest extent permitted by law, provide additional insured coverage to The
Government of the District of Columbia
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance
available to the additional insureds
c) A waiver of subrogation in favor of The Government of the District of Columbia
d) Defense costs shall be in addition to and not erode the limits of liability
e) If applicable, include Form CA 99 48 03 06 Pollution Liability - Broadened Coverage
for Covered Autos - Business Auto, Motor Carrier, and Truckers (or its equivalent)
f) Moving and Storage Companies shall be required to provide evidence of BMC91 or
BMC91X filing
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For Contractors providing transportation:
Contractors providing transportation must additionally comply with the following:
a) Operators holding a restricted WMATC Certificate of Authority must have a single
limit of $1.5 million in combined (bodily injury and physical damage) coverage, or
b) Operators holding an unrestricted WMATC Certificate of Authority must have a
single limit of $5M in combined (bodily injury and physical damage) coverage.
In addition, both types of WMATC certificate holders must have in place the following
Licensing Requirements as applicable:
a) Commercial Driver’s License (CDL) with the following endorsements:
i) P (Passenger): All drivers MUST have a P endorsement enabling them to transport
passengers (16 or more).
ii) S (School Bus): All drivers operating school buses (flashing lights, swing arm
w/stop sign) must also have an S endorsement. Please note that driver credentials
for any vehicles that are converted school buses must have S.
b) Valid (unexpired) US Department of Transportation Medical Examiner Certification
(“Medical Card”).
c)
For Contractors using District Government-Owned Vehicles:
Agencies that provide Contractors with District Government-owned or leased motor vehicles
are responsible for ensuring that such vehicles are used only for the performance under this
Contract. Contractor and its subcontractors are prohibited from using such vehicles for
home-to-work transportation unless specifically provided for under the terms of the contract
and approved in writing by the Contracting Officer, or otherwise provided by law.
Contractor shall obtain automobile liability insurance with a minimum combined single limit
of $1,000,000 to cover bodily injury and property damage to protect the Contractor and the
District Government against third-party claims arising from the use of District Government-
owned vehicles. The Commercial Auto Liability Policy shall be endorsed to include:
a) To the fullest extent permitted by law, provide additional insured coverage to The
Government of the District of Columbia;
b) Coverage available to the additional insureds shall apply on a primary and non-
contributing basis as respects any other insurance, deductibles, or self-insurance
available to the additional insureds; and
c) A waiver of subrogation in favor of The Government of the District of Columbia.
In the event of loss, destruction, or damage to any government -owned vehicles used in the
performance of contact, Contractor shall be liable for full cost of repair or replacement of
lost, destroyed, or damaged vehicle.
3. Workers’ Compensation Insurance - The Contractor shall provide evidence satisfactory to the CO
of Workers’ Compensation insurance in accordance with the statutory mandates of the District of
Columbia or the jurisdiction in which the contract is performed.
Employer’s Liability Insurance - The Contractor shall provide evidence satisfactory to the
CO of employer’s liability insurance as follows: $500,000 per accident for injury; $500,000 per
employee for disease; and $500,000 for policy disease limit.
The Workers Compensation and Employers Liability shall be further endorsed to:
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a) Include a Waiver of Subrogation in favor of The Government of the District of Columbia.
b) Where applicable, include United States Longshore and Harbor Workers Compensation
Act (USL&H)
c) Where applicable, include Jones Act Coverage for seamen or crew members on an “if any”
basis.
4. Media Liability and Network Security/Privacy (Cyber) Liability Insurance covering acts, errors,
omissions, and violation of any consumer protection laws arising out of Contractor’s operations or
services with a limit of $2,000,000 per claim and in the aggregate. Such coverage shall include but
not be limited to, third party and first party coverage for loss or disclosure of any data, including
personally identifiable information and payment card information, network security failure,
violation of any consumer protection laws, unauthorized access and/or use or other intrusions,
infringement of any intellectual property rights (except patent), negligence or breach of duty to use
reasonable care, breach of any duty of confidentiality, invasion of privacy, or violations of any other
legal protections for personal information, defamation, libel, slander, commercial disparagement,
negligent transmission of computer virus, or use of computer networks in connection with denial
of service attacks. Such coverage shall include regulatory defense and fines/penalties in any
jurisdiction anywhere in the world. Such coverage shall include contractual privacy coverage for
data breach response and crisis management costs that would be incurred by Contractor on behalf
of The Government of the District of Columbia in the event of a data breach including legal and
forensic expenses, notification costs, credit monitoring costs, and costs to operate a call center.
Contractor shall maintain coverage in force during the term of this Agreement and for an extended
reporting period of not less than two (2) years after.
5. Professional Liability Insurance (Errors & Omissions) - The Contractor shall provide Professional
Liability Insurance (Errors and Omissions) to cover liability resulting from any error or omission
in the performance of professional services under this Contract. The policy shall provide limits of
$1,000,000 per claim or per occurrence for each wrongful act and $2,000,000 annual
aggregate. The Contractor warrants that any applicable retroactive date precedes the date
the Contractor first performed any professional services for the Government of the District
of Columbia and that continuous coverage will be maintained or an extended reporting
period will be exercised for a period of at least ten years after the completion of the
professional services. Limits may not be shared with other lines of coverage.
6. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence satisfactory to
the CO of commercial umbrella with minimum limits of $2,000,000 per occurrence and
$2,000,000 in the annual aggregate. Coverage must excess of required commercial general
liability, commercial auto liability, and employers’ liability. The insurance required under
this paragraph shall be written in a form that annually reinstates all required limits.
Coverage shall be primary to any insurance, self -insurance or reinsurance maintained by
The Government of the District of Columbia and the “other insurance” provision must be
amended in accordance with this requirement and principles of vertical exhaustion.
7. Sexual/Physical Abuse & Molestation - The Contractor shall provide evidence satisfactory to the
CO with respect to the services performed that it carries $1,000,000 per occurrence limits;
$2,000,000 aggregate of affirmative abuse and molestation liability coverage. Coverage
should include physical abuse, such as sexual or other bodily harm and non-physical abuse,
such as verbal,
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emotional, or mental abuse; any actual, threatened or alleged act; errors, omission or
misconduct. This insurance requirement will be considered met if the general liability
insurance includes an affirmative sexual abuse and molestation endorsement for the
required amounts or through a separate stand-alone sexual abuse and molestation policy with
confirmation there are no exclusions for abuse or assault & battery under the General
Liability. So called “silent” coverage or “shared” limits under a commercial general liability
or professional liability policy will not be acceptable. Limits may not be shared with other
lines of coverage. The applicable policy may need to be submitted to the Office of Risk
Management for compliance review.
C. SUBCONTRACTOR INSURANCE REQUIREMENTS
Any and all subcontractors engaged by Contractor for work under this agreement shall be
required to have the same insured required of Contractor. Should the Contractor wish to
propose different insurance requirements for the subcontractor than the ones outlined in the
Contract, then, prior to commencement of work by the subcontractor, the Contractor shall
submit in writing the name and brief description of work to be performed by the
subcontractor to the CO. The CO will promptly provide in writing to the Contractor with a
decision regarding the insurance requirements applicable to the subcontractor. When
requested by the CO, the Contractor must provide proof of the subcontractor's required
insurance prior to commencement of work by the subcontractor.
D. PRIMARY AND NONCONTRIBUTORY INSURANCE
The insurance required herein shall be primary to and will not seek contribution from any
other insurance, reinsurance or self-insurance including any deductible or retention,
maintained by the Government of the District of Columbia.
E. DURATION. The Contractor shall carry all required insurance until all contract work is
accepted by The Government of the District of Columbia and shall carry listed coverages for ten
years for construction projects following final acceptance of the work performed under this
contract and two years for non-construction related contracts.
F. LIABILITY. These are the required minimum insurance requirements established by The
Government of the District of Columbia. However, it is understood that The Government of the
District of Columbia does not in any way represent that the insurance or the limits of insurance
specified herein are sufficient or adequate to protect your interests or liabilities and will not in any
way limit the contractor’s liability under this contract.
G. CONTRACTOR’S PROPERTY. Contractor and subcontractors are solely responsible for any loss
or damage to their personal property, including but not limited to tools and equipment, scaffolding,
and temporary structures, rented machinery, or owned and leased equipment. A waiver of
subrogation shall apply in favor of The Government of the District of Columbia.
H. MEASURE OF PAYMENT. The Government of the District of Columbia shall not make any
separate measure or payment for the cost of insurance and bonds. The Contractor shall include all
the costs of insurance and bonds in the contract price.
I. NOTIFICATION. The Contractor shall ensure that all policies provide that the CO shall be given
thirty (30) days prior written notice in the event of cancellation, non-renewal, or material changes
to the extent such cancellation or material changes results in Contractor no long complying with
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the above requirements. The Contractor shall provide the CO with ten (10) days’ prior written
notice in the event of non- payment of premium. The Contractor will also provide the CO
with an updated Certificate of Insurance should its insurance coverages renew during the
contract. The Government of the District of Columbia may reasonably change the above
insurance coverage requirements during the Term by giving Contractor at least 30 days’
notice of the change. Contractor must comply, at your expense, and deliver to the CO
evidence of compliance before the change becomes effective.
J. CERTIFICATES OF INSURANCE. The Contractor must send to CO, at least 10 days after
execution of this Agreement, certificates of insurance evidencing the required insurance coverage
and endorsements required herein. Contractor must also provide us with evidence of renewal
before the expiration date of each insurance policy. Contractor is responsible for providing us with
30 days' advanced written notice if the certificate of insurance by the insurer has been canceled,
reduced in coverage, or otherwise altered. Certificates of insurance must reference the
corresponding contract number. Evidence of insurance shall be submitted to:
The Government of the District of Columbia
And mailed to the attention of:
Tabitha Woods Jackson
Contracting Officer
District of Columbia Public
Schools Office of Fiscal Strategy
Contracts and Acquisitions
Division 1200 First Street, NE, 9th
Floor Washington, DC 20002
Phone: 202-442-5136
Email: tabitha.woodsjackson@k12.dc.gov.
I.9 EQUAL EMPLOYMENT OPPORTUNITY
In accordance with the District of Columbia Administrative Issuance System, Mayor’s Order 85-
85 dated June 10, 1985, the forms for completion of the Equal Employment Opportunity
Information Report are incorporated herein as Section J.3. An award cannot be made to any
bidder who has not satisfied the equal employment requirements.
I.10 ORDER OF PRECEDENCE
The contract awarded as a result of this IFB will contain the following clause:
ORDER OF PRECEDENCE
A conflict in language shall be resolved by giving precedence to the document in the highest order
of priority that contains language addressing the issue in question. The following documents are
incorporated into the contract by reference and made a part of the contract in the following
order of precedence:
(1) An applicable Court Order, Clause C.5.A.5, D.L. v. District of Columbia
(2) Contract document
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(3) Standard Contract Provisions
(4) Contract attachments other than the Standard Contract Provisions
(5) IFB, as amended
(6) Bid
I.11 DISPUTES
Delete clause 14, Disputes, of the Standard Contract Provisions dated July 2010 for use with
District of Columbia Government Supplies and Services Contracts and substitute the
following clause 14, Disputes, in its place:
14. Disputes
All disputes arising under or relating to the contract shall be resolved as provided herein.
(a) Claims by the Contractor against the District: Claim, as used in paragraph (a) of this
clause, means a written assertion by the Contractor seeking, as a matter of right, the
payment of money in a sum certain, the adjustment or interpretation of contract terms,
or other relief arising under or relating to the contract. A claim arising under a contract,
unlike a claim relating to that contract, is a claim that can be resolved under a contract
clause that provides for the relief sought by the claimant
(1) All claims by a Contractor against the District arising under or relating to a contract shall
be in writing and shall be submitted to the CO for a decision. The Contractor’s claim shall
contain at least the following:
(i) A description of the claim and the amount in dispute;
(ii) Data or other information in support of the claim;
(iii) A brief description of the Contractor’s efforts to resolve the dispute prior to filing
the claim; and
(iii) The Contractor’s request for relief or other action by the CO.
(2) The CO may meet with the Contractor in a further attempt to resolve the claim by
agreement.
(3) The CO shall issue a decision on any claim within 120 calendar days after receipt of the
claim. Whenever possible, the CO shall take into account factors such as the size and
complexity of the claim and the adequacy of the information in support of the claim
provided by the Contractor.
(4) The CO’s written decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings of fact,
although specific findings of fact are not required and, if made, shall not
be binding in any subsequent proceeding;
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(v) If all or any part of the claim is determined to be valid, determine the
amount of monetary settlement, the contract adjustment to be made, or
other relief to be granted;
(vi) Indicate that the written document is the CO’s final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing
the decision to the Contract Appeals Board.
(5) Failure by the CO to issue a decision on a contract claim within 120 days of receipt of the
claim will be deemed to be a denial of the claim, and will authorize the commencement of
an appeal to the Contract Appeals Board as provided by D.C. Official Code § 2-360.04.
(6) If a contractor is unable to support any part of its claim and it is determined that the
inability is attributable to a material misrepresentation of fact or fraud on the part
of the Contractor, the Contractor shall be liable to the District for an amount equal
to the unsupported part of the claim in addition to all costs to the District attributable
to the cost of reviewing that part of the Contractor’s claim. Liability under this
paragraph (a)(6) shall be determined within six (6) years of the commission of the
misrepresentation of fact or fraud.
(7) Pending final decision of an appeal, action, or final settlement, the Contractor shall proceed
diligently with performance of the contract in accordance with the decision of the CO.
(b) Claims by the District against the Contractor: Claim as used in paragraph (b) of this
clause, means a written demand or written assertion by the District seeking, as a matter
of right, the payment of money in a sum certain, the adjustment of contract terms, or
other relief arising under or relating to the contract. A claim arising under a contract,
unlike a claim relating to that contract, is a claim that can be resolved under a contract
clause that provides for the relief sought by the claimant.
(1) The CO shall decide all claims by the District against a contractor arising under or relating
to a contract.
(2) The CO shall send written notice of the claim to the contractor. The CO’s written
decision shall do the following:
(i) Provide a description of the claim or dispute;
(ii) Refer to the pertinent contract terms;
(iii) State the factual areas of agreement and disagreement;
(iv) State the reasons for the decision, including any specific findings of
fact, although specific findings of fact are not required and, if made,
shall not be binding in any subsequent proceeding;
(v) If all or any part of the claim is determined to be valid, determine the amount
of monetary settlement, the contract adjustment to be made, or other relief to
be granted;
(vi) Indicate that the written document is the CO’s final decision; and
(vii) Inform the Contractor of the right to seek further redress by appealing
the decision to the Contract Appeals Board.
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(3) The CO shall support the decision by reasons and shall inform the
Contractor of its rights as provided herein.
(4) Before or after issuing the decision, the CO may meet with the Contractor to
attempt to resolve the claim by agreement.
(5) The authority contained in this paragraph (b) shall not apply to a claim or dispute
for penalties or forfeitures prescribed by statute or regulation which another
District agency is specifically authorized to administer, settle or determine.
(6) This paragraph shall not authorize the CO to settle, compromise, pay, or otherwise
adjust any claim involving fraud.
(c) Decisions of the CO shall be final and not subject to review unless the Contractor timely
commences an administrative appeal for review of the decision, by filing a complaint with
the Contract Appeals Board, as authorized by D.C. Official Code § 2-360.04.
(d) Pending final decision of an appeal, action, or final settlement, the Contractor shall
proceed diligently with performance of the contract in accordance with the decision
of the CO.
I.12 CHANGES (Feb 2019)
Delete clause 15, Changes, of the Standard Contract Provisions dated July 2010 for use with
District of Columbia Government Supplies and Services Contracts and substitute the
following clause 15, Changes, in its place:
15. Changes
(a) The CO may, at any time, by written order, and without notice to the surety, if any, make changes in
the contract within the general scope hereof. If such change causes an increase or decrease in the cost
of performance of the contract, or in the time required for performance, an equitable adjustment shall
be made. Any claim for adjustment for a change within the general scope must be asserted within ten
(10) days from the date the change is ordered; provided, however, that the CO, if he or she determines
that the facts justify such action, may receive, consider, and adjust any such claim asserted at any time
prior to the date of final settlement of the contract. If the parties fail to agree upon the adjustment to be
made, the dispute shall be determined as provided in clause 14 Disputes.
(b) The District shall not require the Contractor, and the Contractor shall not require a
subcontractor, to undertake any work that is beyond the original scope of the contract or
subcontract, including work under a District -issued change order, when the addit ional work
increases the contract price beyond the not -to-exceed price or negotiated maximum price of
the contract, unless the CO:
(1) Agrees with the Contractor, and if applicable the subcontractor, on a price for the
additional work;
(2) Obtains a certification of funding to pay for the additional work;
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(3) Makes a written, binding commitment with the Contractor to pay for the additional
work within thirty (30) days after the Contractor submits a proper invoice; and
(4) Provides the Contractor with written notice of the funding certification.
(c) The Contractor shall include in its subcontracts a clause that requires the Contractor to:
(1) Within five (5) business days of its receipt of notice of the approved additional funding,
provide the subcontractor with notice of the amount to be paid to the subcontractor for
the additional work to be performed by the subcontractor;
(2) Pay the subcontractor any undisputed amount to which the subcontractor is entitled for
the additional work within ten (10) days of receipt of payment from the District; and
(3) Notify the subcontractor and CO in writing of the reason(s) the Contractor withholds
any payment from a subcontractor for the additional work.
(e) Neither the District, Contractor, nor any subcontractor may declare another party to be
in default, or assess, claim, or pursue damages for delays until the parties agree on a price
for the additional work.
I.13 NON-DISCRIMINATION CLAUSE
Delete clause 19, Non-Discrimination Clause, of the Standard Contract Provisions dated July 2010
for use with District of Columbia Government Supplies and Services Contracts and substitute the
following clause 19, Non-Discrimination Clause, in its place:
19. Non-Discrimination Clause:
(a) The Contractor shall not discriminate in any manner against any employee or applicant for
employment that would constitute a violation of the District of Columbia Human Rights Act,
effective December 13, 1977, as amended (D.C. Law 2-38; D.C. Official Code § 2-1401.01 et
seq.) (“Act”, as used in this clause). The Contractor shall include a similar clause in all
subcontracts, except subcontracts for standard commercial supplies or raw materials. In
addition, the Contractor agrees, and any subcontractor shall agree, to post in conspicuous
places, available to employees and applicants for employment, a notice setting forth the
provisions of this non-discrimination clause as provided in section 251 of the Act.
(b) Pursuant to Mayor’s Order 85- 85, (6/10/85), Mayor’s Order 2002- 175 (10/23/02), Mayor’s
Order 2011-155 (9/9/11) and the rules of the Office of Human Rights, Chapter 11 of Title 4
of the D.C. Municipal Regulations, the following clauses apply to the contract:
(1) The Contractor shall not discriminate against any employee or applicant for
employment because of actual or perceived: race, color, religion, national
origin, sex, age, marital status, personal appearance, sexual orientation,
gender identity or expression, family responsibilities, genetic information,
disability, matriculation, political affiliation, or credit information. Sexual
harassment is a form of sex discrimination which is prohibited by the Act. In
addition, harassment based on any of the above prot ected categories is
prohibited by the Act.
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(2) The Contractor agrees to take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without regard
to their actual or perceived: race, color, religion, national origin, sex, age,
marital status, personal appearance, sexual orientation, gender identity or
expression, family responsibilities, genetic information, disability,
matriculation, political affiliation, or credit information. The affirmative
action shall include, but not be limited to the following:
(a) employment, upgrading or transfer;
(b) recruitment, or recruitment advertising;
(c) demotion, layoff or termination;
(d) rates of pay, or other forms of compensation; and
(e) selection for training and apprenticeship.
(3) The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided by the contracting
agency, setting forth the provisions in paragraphs 19(b)(1) and (b)(2)
concerning non-discrimination and affirmative action.
(4) The Contractor shall, in all solicitations or advertisements for employees
placed by or on behalf of the Contractor, state that all qualified applicants
will receive consideration for employment pursuant to the non-discrimination
requirements set forth in paragraph 19(b)(2).
(5) The Contractor agrees to send to each labor union or representative of
workers with which it has a collective bargaining agreement or other contract
or understanding, a notice to be provided by the contracting agency, advising
the said labor union or workers’ representative of that contractor’s
commitments under this nondiscrimination clause and the Act, and shall post
copies of the notice in conspicuous places available to employees and
applicants for employment.
(6) The Contractor agrees to permit access to its books, records, and accounts
pertaining to its employment practices, by the Chief Procurement Officer or
designee, or the Director of the Office of Human Rights or designee, for
purposes of investigation to ascertain compliance with the Act, and to require
under terms of any subcontractor agreement each subcontractor to permit
access of such subcontractors’ books, records, and accounts for such
purposes.
(7) The Contractor agrees to comply with the provisions of the Act and with all
guidelines for equal employment opportunity applicable in the District
adopted by the Director of the Office of Human Rights, or any authorized
official.
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(8) The Contractor shall include in every subcontract the equal opportunity
clauses, i.e., paragraphs 19(b)(1) through (b)(9) of this clause, so that such
provisions shall be binding upon each subcontractor.
(9) The Contractor shall take such action with respect to any subcontract as the CO
may direct as a means of enforcing these provisions, including sanctions for
noncompliance; provided, however, that in the event the Contractor becomes
involved in, or is threatened with, litigation with a subcontractor or vendor as a
result of such direction by the contracting agency, the Contractor may request the
District to enter into such litigation to protect the interest of the District.
I.14 COST AND PRICING DATA
Delete clause 25, Cost and Pricing Data, of the Standard Contract Provisions dated July 2010 for
use with District of Columbia Government Supplies and Services Contracts.
SECTION J: ATTACHMENTS
The following list of attachments is incorporated into the solicitation by reference.
Attachment Number
Document
To Be Submitted with Offer
J.1
Government of the District of Columbia
Standard Contract Provisions for Use with
the Supplies and Services Contracts
(July 2010)
available at www.ocp.dc.gov click on
“Solicitation Attachments”
No
J.2
U.S. Department of Labor Wage
Determination N0.: 2015-4281,
Revision No.: 34, Date of
Revision: 12/03/2025
No
J.3
Office of Local Business Development Equal
Employment Opportunity Information
Report and Mayor’s Order 85-85
available at www.ocp.dc.gov click on
“Solicitation Attachments”
Yes
J.4
Way to Work Amendment Act of 2006 -
Living Wage Notice available
at http://ocp.dc.gov, under Quick Links click
on “Required Solicitation Documents”
No
J.5
Way to Work Amendment Act of 2006 -
Living Wage Fact Sheet available
at http://ocp.dc.gov, under Quick Links
click on “Required Solicitation
Documents”
No
49
J.6
Tax Certification Affidavit available
at http://ocp.dc.gov, under Quick Links click
on “Required Solicitation Documents”
Yes
J.7 Certificate of Clean Hands Yes
J.8 Bidder/Offeror Certification Form Yes
J.9 Contractor Proposal Yes
J.10 Certificate of Tax Affidavit Yes
J.11 All licenses as required in this Solicitation Yes
J.12 Insurance Certificate (Clause I.18) Yes
J.13 W-9 https://ocp.dc.gov. Yes
J.14 Subcontracting Plan https://ocp.dc.gov. Yes
J.15 Pass Master Supplier
Form: https://ocp.dc.gov.
Yes