KLS Keeping Law Simple Legislation in plain English

Straight-ahead summaries built from the official bill text. We keep the source links front and center and leave the decision up to you.

Back to District of Columbia

PR26-0092 • 2025

Modification Nos. 1, 2, and 3 to Contract No. CW116019 with Immediate Mailing Services, Inc. Approval and Payment Authorization Emergency Declaration Resolution of 2025

Modification Nos. 1, 2, and 3 to Contract No. CW116019 with Immediate Mailing Services, Inc. Approval and Payment Authorization Emergency Declaration Resolution of 2025

Enacted

This bill passed the Legislature and reached final enactment based on the latest official action.

Sponsor
at the request of the Mayor
Last action
2025-03-14
Official status
Approved
Effective date
Not listed

Plain English Breakdown

The official source does not provide specific details about residents benefiting from the services provided under this contract.

Approval for Contract Changes

This resolution allows the District of Columbia to approve changes to an existing contract with Immediate Mailing Services, Inc., and authorizes payment for services provided under this contract.

What This Bill Does

  • Approves Modification Nos. 1, 2, and 3 to Contract No. CW116019 with Immediate Mailing Services, Inc.
  • Increases the total amount of the contract from $379,731.38 to $1,168,486.05 due to additional services needed.
  • Allows payment for goods and services provided under the modified contract.

Who It Names or Affects

  • Immediate Mailing Services, Inc., which provides printing and mailing services to the District of Columbia.
  • The Department of Health Care Finance, which oversees the contract.

Terms To Know

Not-to-exceed (NTE) amount
A maximum limit set for a contract or agreement, beyond which additional costs cannot be incurred without further approval.

Limits and Unknowns

  • The resolution only applies to this specific contract and does not affect other contracts.
  • It is unclear what services will be provided under Modification No. 3 until it is finalized.

Bill History

  1. 2025-03-14 Council of the District of Columbia LIMS

    Resolution R26-0050, Effective from Mar 04, 2025 Published in DC Register Vol 72 and Page 002675

  2. 2025-03-04 Council of the District of Columbia LIMS

    Retained by the Council with comments from the Committee on Health

  3. 2025-03-04 Council of the District of Columbia LIMS

    Legislative Meeting

  4. 2025-03-04 Council of the District of Columbia LIMS

    Approved with Resolution Number R26-0050

  5. 2025-02-26 Council of the District of Columbia LIMS

    PR26-0092 Introduced by Chairman Mendelson at Office of the Secretary

Official Summary Text

Modification Nos. 1, 2, and 3 to Contract No. CW116019 with Immediate Mailing Services, Inc. Approval and Payment Authorization Emergency Declaration Resolution of 2025

Current Bill Text

Read the full stored bill text 
ENROLLED ORIGINAL

1

A RESOLUTION

26-50

IN THE COUNCIL OF THE DISTRICT OF COLUMBIA

March 4, 2025

To declare the existence of an emergency with respect to the need to approve Modification Nos.
1, 2, and 3 to Contract No. CW116019, and to authorize payment for the goods and
services received and to be received under the contract.

RESOLVED, BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this
resolution may be cited as the “Modification Nos. 1, 2, and 3 to Contract No. CW116019 with
Immediate Mailing Services, Inc. Approval and Payment Authorization Emergency Declaration
Resolution of 2025”.

Sec. 2. (a) There exists an immediate need to approve Modification Nos. 1, 2, and 3 to
Contract No. CW116019 with Immediate Mailing Services, Inc., and to authorize payment for
the goods and services received and to be received under the contract.
(b) On May 28, 2024, the Office of Contracting and Procurement (“OCP”), on behalf of
the Department of Health Care Finance, executed Contract No. CW116019 with Immediate
Mailing Services, Inc. for printing and mailing services for the District of Columbia Access
System, in the not-to-exceed (“NTE”) amount of $379,731.38.
(c) By Modification No. 1, dated September 27, 2024, OCP partially exercised option
year one for the period October 1, 2024, through January 31, 2025, in the NTE amount of
$389,565.92.
(d) By Modification No. 2, dated January 14, 2025, OCP extended option year one
through March 31, 2025, and increased the NTE amount by $194,873.94, to $584,439.86.
(e) Modification No. 3 will fully exercise option year one and increase the NTE amount
by $584,046.19, to $1,168,486.05.
(f) Council approval is necessary because the modifications will increase the value of the
contract to more than $1 million during a 12-month period.
(g) Council approval is necessary to allow the continuation of these vital services.
Without Council approval, Immediate Mailing Services, Inc. cannot be paid for goods and
services provided and to be provided in excess of $1 million for the period from October 1, 2024,
through September 30, 2025.

ENROLLED ORIGINAL

2

Sec. 3. The Council determines that the circumstances enumerated in section 2 constitute
emergency circumstances making it necessary that the Modification Nos. 1, 2, and 3 to Contract
No. CW116019 with Immediate Mailing Services, Inc. Approval and Payment Authorization
Emergency Act of 2025 be adopted after a single reading.

Sec. 4. This resolution shall take effect immediately.