ETHICS-FACULTY TIME SHEETS

Illinois General Assembly - Full Text of SB3631

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104TH GENERAL ASSEMBLY
State of Illinois
2025 and 2026
SB3631

Introduced 2/5/2026, by Sen. Paul Faraci

SYNOPSIS AS INTRODUCED:

5 ILCS 430/5-5

Amends the State Officials and Employees Ethics Act. In provisions
regarding personnel policies and work time requirements, specifies that
State employees of public institutions of higher education classified as
faculty and those not eligible for overtime pay may satisfy the time sheets
requirement by complying with the terms of their contract with the public
institution of higher education. Effective immediately.
LRB104 20611 JDS 34103 b

A BILL FOR

SB3631
LRB104 20611 JDS 34103 b
1

AN ACT concerning government.

2

Be it enacted by the People of the State of Illinois,
3
represented in the General Assembly:

4

Section 5.
The State Officials and Employees Ethics Act is
5
amended by changing Section 5-5 as follows:

6

(5 ILCS 430/5-5)
7

(Text of Section before amendment by P.A. 104-435
)
8

Sec. 5-5.
Personnel policies.
9

(a) Each of the following shall adopt and implement
10
personnel policies for all State employees under his, her, or
11
its jurisdiction and control: (i) each executive branch
12
constitutional officer, (ii) each legislative leader, (iii)
13
the Senate Operations Commission, with respect to legislative
14
employees under Section 4 of the General Assembly Operations
15
Act, (iv) the Speaker of the House of Representatives, with
16
respect to legislative employees under Section 5 of the
17
General Assembly Operations Act, (v) the Joint Committee on
18
Legislative Support Services, with respect to State employees
19
of the legislative support services agencies, (vi) members of
20
the General Assembly, with respect to legislative assistants,
21
as provided in Section 4 of the General Assembly Compensation
22
Act, (vii) the Auditor General, (viii) the Board of Higher
23
Education, with respect to State employees of public

SB3631
- 2 -
LRB104 20611 JDS 34103 b
1
institutions of higher learning except community colleges, and
2
(ix) the Illinois Community College Board, with respect to
3
State employees of community colleges. The Governor shall
4
adopt and implement those policies for all State employees of
5
the executive branch not under the jurisdiction and control of
6
any other executive branch constitutional officer.
7

(b) The policies required under subsection (a) shall be
8
filed with the appropriate ethics commission established under
9
this Act or, for the Auditor General, with the Office of the
10
Auditor General.
11

(c) The policies required under subsection (a) shall
12
include policies relating to work time requirements,
13
documentation of time worked, documentation for reimbursement
14
for travel on official State business, compensation, and the
15
earning or accrual of State benefits for all State employees
16
who may be eligible to receive those benefits. No later than 30
17
days after the effective date of this amendatory Act of the
18
100th General Assembly, the policies shall include, at a
19
minimum: (i) a prohibition on sexual harassment; (ii) details
20
on how an individual can report an allegation of sexual
21
harassment, including options for making a confidential report
22
to a supervisor, ethics officer, Inspector General, or the
23
Department of Human Rights; (iii) a prohibition on retaliation
24
for reporting sexual harassment allegations, including
25
availability of whistleblower protections under this Act, the
26
Whistleblower Act, and the Illinois Human Rights Act; and (iv)

SB3631
- 3 -
LRB104 20611 JDS 34103 b
1
the consequences of a violation of the prohibition on sexual
2
harassment and the consequences for knowingly making a false
3
report. The policies shall comply with and be consistent with
4
all other applicable laws. The policies shall require State
5
employees to periodically submit time sheets documenting the
6
time spent each day on official State business to the nearest
7
quarter hour; contractual State employees may satisfy the time
8
sheets requirement by complying with the terms of their
9
contract, which shall provide for a means of compliance with
10
this requirement. The policies for State employees shall
11
require those time sheets to be submitted on paper,
12
electronically, or both and to be maintained in either paper
13
or electronic format by the applicable fiscal office for a
14
period of at least 2 years.
15

(d) The policies required under subsection (a) shall be
16
adopted by the applicable entity before February 1, 2004 and
17
shall apply to State employees beginning 30 days after
18
adoption.
19
(Source: P.A. 100-554, eff. 11-16-17.)

20

(Text of Section after amendment by P.A. 104-435
)
21

Sec. 5-5.
Personnel policies.
22

(a) Each of the following shall adopt and implement
23
personnel policies for all State employees under his, her, or
24
its jurisdiction and control: (i) each executive branch
25
constitutional officer, (ii) each legislative leader, (iii)

SB3631
- 4 -
LRB104 20611 JDS 34103 b
1
the President of the Senate, with respect to legislative
2
employees under Section 4 of the General Assembly Operations
3
Act, (iv) the Speaker of the House of Representatives, with
4
respect to legislative employees under Section 5 of the
5
General Assembly Operations Act, (v) the Joint Committee on
6
Legislative Support Services, with respect to State employees
7
of the legislative support services agencies, (vi) members of
8
the General Assembly, with respect to legislative assistants,
9
as provided in Section 4 of the General Assembly Compensation
10
Act, (vii) the Auditor General, (viii) the Board of Higher
11
Education, with respect to State employees of public
12
institutions of higher learning except community colleges, and
13
(ix) the Illinois Community College Board, with respect to
14
State employees of community colleges. The Governor shall
15
adopt and implement those policies for all State employees of
16
the executive branch not under the jurisdiction and control of
17
any other executive branch constitutional officer.
18

(b) The policies required under subsection (a) shall be
19
filed with the appropriate ethics commission established under
20
this Act or, for the Auditor General, with the Office of the
21
Auditor General.
22

(c) The policies required under subsection (a) shall
23
include policies relating to work time requirements,
24
documentation of time worked, documentation for reimbursement
25
for travel on official State business, compensation, and the
26
earning or accrual of State benefits for all State employees

SB3631
- 5 -
LRB104 20611 JDS 34103 b
1
who may be eligible to receive those benefits. No later than 30
2
days after the effective date of this amendatory Act of the
3
100th General Assembly, the policies shall include, at a
4
minimum: (i) a prohibition on sexual harassment; (ii) details
5
on how an individual can report an allegation of sexual
6
harassment, including options for making a confidential report
7
to a supervisor, ethics officer, Inspector General, or the
8
Department of Human Rights; (iii) a prohibition on retaliation
9
for reporting sexual harassment allegations, including
10
availability of whistleblower protections under this Act, the
11
Whistleblower Act, and the Illinois Human Rights Act; and (iv)
12
the consequences of a violation of the prohibition on sexual
13
harassment and the consequences for knowingly making a false
14
report. The policies shall comply with and be consistent with
15
all other applicable laws. The policies shall require State
16
employees to periodically submit time sheets documenting the
17
time spent each day on official State business to the nearest
18
quarter hour; contractual State employees may satisfy the time
19
sheets requirement by complying with the terms of their
20
contract, which shall provide for a means of compliance with
21
this requirement.
In addition, State employees of public
22
institutions of higher education classified as faculty
23
(including tenure system and nontenure system), and those not
24
eligible for overtime pay as defined by the Fair Labor
25
Standards Act, may satisfy the time sheets requirement by
26
complying with the terms of their contract or employment

SB3631
- 6 -
LRB104 20611 JDS 34103 b
1
agreement with the public institution of higher education,
2
which shall provide for a means of compliance with this
3
requirement.
The policies for State employees shall require
4
those time sheets to be submitted on paper, electronically, or
5
both and to be maintained in either paper or electronic format
6
by the applicable fiscal office for a period of at least 2
7
years.
8

(d) The policies required under subsection (a) shall be
9
adopted by the applicable entity before February 1, 2004 and
10
shall apply to State employees beginning 30 days after
11
adoption.
12
(Source: P.A. 104-435, eff. 7-1-26.)

13

Section 95.
No acceleration or delay.
Where this Act makes
14
changes in a statute that is represented in this Act by text
15
that is not yet or no longer in effect (for example, a Section
16
represented by multiple versions), the use of that text does
17
not accelerate or delay the taking effect of (i) the changes
18
made by this Act or (ii) provisions derived from any other
19
Public Act.

20

Section 99.
Effective date.
This Act takes effect upon
21
becoming law.

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