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House
File
2546
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HOUSE
FILE
2546
BY
COMMITTEE
ON
EDUCATION
(SUCCESSOR
TO
HF
2124)
(As
Amended
and
Passed
by
the
House
March
2,
2026
)
A
BILL
FOR
An
Act
modifying
the
duties
of
the
department
of
education
1
related
to
electronic
systems,
and
including
effective
date
2
provisions.
3
BE
IT
ENACTED
BY
THE
GENERAL
ASSEMBLY
OF
THE
STATE
OF
IOWA:
4
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2546
DIVISION
I
1
PROCUREMENT
OF
A
STATEWIDE
DATA
COLLECTION
SYSTEM
2
Section
1.
Section
256.9,
subsection
11,
Code
2026,
is
3
amended
by
striking
the
subsection
and
inserting
in
lieu
4
thereof
the
following:
5
11.
a.
Approve,
coordinate,
and
supervise
the
use
of
6
electronic
data
and
information
processing
by
school
districts,
7
area
education
agencies,
and
merged
areas,
including
the
8
procurement
of
a
comprehensive,
statewide
data
collection
9
system
that
must
facilitate
data
collection
between
the
10
student
information
systems
of
all
school
districts,
accredited
11
nonpublic
schools,
and
area
education
agencies.
As
soon
as
is
12
reasonably
possible
after
the
effective
date
of
this
division
13
of
this
Act,
the
director
shall
procure
the
comprehensive,
14
statewide
data
collection
system
using
a
process
that
requires
15
the
issuance
of
requests
for
proposal.
16
b.
The
data
collection
system
described
in
paragraph
“a”
17
must
satisfy
all
of
the
following
requirements:
18
(1)
Be
designed
for
the
purpose
of
establishing
19
standardized
electronic
data
collections
and
reporting
20
protocols
that
facilitate
compliance
with
state
and
federal
21
reporting
requirements.
22
(2)
Maintain
the
confidentiality
of
student
and
staff
data.
23
(3)
Provide
for,
and
improve
the
process
of,
the
electronic
24
transfer
of
individual
student
records
between
attendance
25
centers,
school
districts,
accredited
nonpublic
schools,
area
26
education
agencies,
postsecondary
institutions,
merged
areas,
27
and
the
department.
28
(4)
(a)
Be
designed
to
ensure
compatibility
with
any
29
student
information
system
utilized
by
school
districts,
30
accredited
nonpublic
schools,
or
area
education
agencies.
31
(b)
The
department
and
the
developer
of
the
data
collection
32
system
software
must
allow
a
school
district,
accredited
33
nonpublic
school,
or
area
education
agency
to
purchase
a
34
student
information
system
from
the
developer
of
the
school
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district’s,
accredited
nonpublic
school’s,
or
area
education
1
agency’s
choice
that
maintains
a
shared
database
architecture
2
with
the
data
collection
system;
provided,
however,
that
use
of
3
the
data
collection
system
shall
not
require
or
depend
upon
the
4
purchase
of
any
specific
student
information
system.
5
(5)
Validate
data
for
accuracy
prior
to
a
school
district,
6
accredited
nonpublic
school,
or
area
education
agency
7
submitting
the
data
to
the
department.
8
(6)
Allow
the
department,
school
districts,
accredited
9
nonpublic
schools,
and
area
education
agencies
to
communicate
10
regarding
state
reporting
within
the
data
collection
system.
11
(7)
Be
hosted
by
the
developer
of
the
software
to
reduce
12
the
burden
on
the
department,
school
districts,
accredited
13
nonpublic
schools,
and
area
education
agencies
associated
with
14
maintaining
the
data
collection
system.
15
(8)
Support
the
collection
and
validation
of
information
16
required
to
be
maintained
under
federal
and
state
law,
17
including
all
of
the
following:
18
(a)
School
attendance
records.
19
(b)
Student
enrollment
counts
and
related
demographic
20
information.
21
(c)
Participation
data
for
federally
funded
and
state
22
funded
educational
programs.
23
(d)
Student
and
employee
demographic
information.
24
(e)
Student
assessment
scores
for
state-required
25
assessments.
26
(f)
Special
education
records
and
individualized
education
27
program
information,
as
required
under
the
federal
Individuals
28
with
Disabilities
Education
Act,
20
U.S.C.
§1400
et
seq.
29
(g)
English
learner
identification,
program
participation,
30
and
progress
monitoring
data.
For
purposes
of
this
31
subparagraph
division,
“English
learner”
means
the
same
as
32
defined
in
section
280.4.
33
(h)
Student
discipline
records
and
incident
reports.
34
(i)
Dropout
verification
and
graduation
confirmation
data.
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(j)
School
and
district
academic
calendar
information.
1
(9)
Collects
and
distributes
only
the
data
required
under
2
federal
and
state
law
and
the
minimum
amount
of
data
necessary
3
to
enroll
and
serve
new
students
from
another
school
or
4
educational
institution.
5
(10)
Ensure
that
the
data
maintained
in
the
data
collection
6
system
is
the
property
of
the
school
district,
accredited
7
nonpublic
school,
or
area
education
agency,
as
applicable,
and
8
is
not
the
property
of
the
department.
9
Sec.
2.
EFFECTIVE
DATE.
This
division
of
this
Act,
being
10
deemed
of
immediate
importance,
takes
effect
upon
enactment.
11
DIVISION
II
12
MODERNIZATION
OF
ELECTRONIC
SYSTEMS
13
Sec.
3.
DEPARTMENT
OF
EDUCATION
——
MODERNIZATION
OF
14
ELECTRONIC
SYSTEMS.
15
1.
The
department
of
education
shall
modernize
the
16
department’s
electronic
systems
and
procedures
in
order
to
17
ensure
all
of
the
following:
18
a.
The
proper
disbursement
of
moneys
in
a
timely
manner
by
19
increasing
the
ease
and
frequency
of
reporting
submissions
and
20
collections
throughout
the
school
year.
21
b.
That
the
department’s
systems
are
able
to
communicate
22
with
other
state
agencies,
and
with
school
districts,
23
accredited
nonpublic
schools,
charter
schools,
and
innovation
24
zone
schools,
to
better
identify
needs
for
students.
25
2.
The
modernization
described
in
subsection
1
must
include
26
the
deployment
of
a
portal,
on
or
before
July
1,
2027,
which
27
satisfies
all
of
the
following
requirements:
28
a.
Allows
school
districts,
accredited
nonpublic
schools,
29
charter
schools,
and
innovation
zone
schools
to
do
all
of
the
30
following:
31
(1)
Validate
the
prior
submission
of
data
to
the
department.
32
(2)
Perform
a
cross-district
enrollment
check
prior
to
the
33
submission
of
information.
34
(3)
Embed
the
communication
tools
between
the
department
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and
other
school
districts,
accredited
nonpublic
schools,
1
charter
schools,
and
innovation
zone
schools.
2
b.
Provides
school
districts,
accredited
nonpublic
schools,
3
charter
schools,
and
innovation
zone
schools
with
access
to
a
4
data
dictionary
that
updates
automatically.
5
c.
Includes
a
calendar
with
key
dates.
6
d.
Is
hosted
by
the
developer
of
the
software
to
reduce
7
the
burden
on
the
department
associated
with
maintaining
the
8
portal.
9
e.
Collects
and
distributes
only
the
data
required
under
10
federal
and
state
law
and
the
minimum
amount
of
data
necessary
11
to
enroll
and
serve
new
students
from
another
school
or
12
educational
institution.
13
f.
Ensures
that
the
information
maintained
in
the
portal
14
is
the
property
of
the
school
district,
accredited
nonpublic
15
school,
charter
school,
or
innovation
zone
school
that
16
submitted
the
information
and
is
not
the
property
of
the
17
department
of
education.
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