Read the full stored bill text
House
File
2567
-
Introduced
HOUSE
FILE
2567
BY
THOMSON
A
BILL
FOR
An
Act
creating
the
Iowa
state
archives
and
records
authority,
1
providing
penalties,
and
making
appropriations.
2
BE
IT
ENACTED
BY
THE
GENERAL
ASSEMBLY
OF
THE
STATE
OF
IOWA:
3
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Section
1.
NEW
SECTION
.
7I.1
Legislative
findings.
1
The
general
assembly
finds
that
the
industrial,
cultural,
2
political,
agricultural,
and
digital
history
of
Iowa
must
be
3
preserved
for
future
generations
and
that
Iowa’s
historical
4
records
are
a
public
asset
requiring
professional
and
5
independent
management.
6
Sec.
2.
NEW
SECTION
.
7I.2
Definitions.
7
As
used
in
this
chapter,
unless
the
context
otherwise
8
requires:
9
1.
“Agency”
means
any
executive
or
legislative
branch
10
department,
office,
commission,
board,
or
other
unit
of
state
11
government
except
as
otherwise
excluded
under
this
chapter.
12
2.
“Archives”
means
records
that
have
been
appraised
by
13
the
state
records
commission
as
having
sufficient
historical,
14
research,
evidential,
or
informational
value
to
warrant
15
permanent
preservation
and
that
have
been
transferred
to
the
16
custody
of
the
state
archives.
17
3.
“Authority”
means
the
Iowa
state
archives
and
records
18
authority.
19
4.
“Commission”
means
the
state
records
commission
created
20
in
section
7I.6.
21
5.
“Custody”
means
guardianship
or
control
of
records,
22
including
both
physical
possession,
referred
to
as
physical
23
custody,
and
legal
responsibility,
referred
to
as
legal
24
custody,
unless
one
or
the
other
is
specified.
25
6.
“Government
records
program”
means
a
systematic
26
state
government
program
for
the
creation,
organization,
27
administrative
use,
maintenance,
security,
public
availability,
28
and
final
disposition
of
records.
29
7.
“Guideline”
means
a
suggested
method
of
operation
for
30
specific
activities.
31
8.
“Policy”
means
a
basic
statement
describing
the
32
boundaries
within
which
activities
are
to
take
place.
33
9.
“Record”
means
a
document,
book,
paper,
electronic
34
record,
photograph,
sound
recording,
or
other
material,
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regardless
of
physical
form
or
characteristics,
made,
produced,
1
executed,
or
received
pursuant
to
law
in
connection
with
2
the
transaction
of
official
business
of
state
government,
3
including
electronic
mail
of
a
senior
official,
a
rulemaking
4
or
policy
development
document,
a
report,
or
content
posted
on
5
an
agency’s
internet
site.
“Record”
does
not
include
library
6
and
museum
material
made
or
acquired
and
preserved
solely
for
7
reference
or
exhibition
purposes
or
stocks
of
publications
and
8
unprocessed
forms.
9
10.
“Records
series
retention
and
disposition
schedule”
means
10
a
timetable
established
by
the
state
records
commission
that
11
describes
the
length
of
time
a
records
series
of
an
agency
12
or
multiple
agencies
must
be
retained
in
active
and
inactive
13
status
and
provides
authorization
for
a
final
disposition
of
14
the
records
series
by
destruction
or
permanent
retention.
15
11.
“Standard”
means
a
specific
rule
or
principle
16
established
to
measure
quality
or
value.
17
12.
“Vital
operating
record”
means
a
record
containing
18
information
essential
to
continue
or
to
reestablish
an
agency
19
in
the
event
of
a
natural
or
other
disaster,
allowing
the
20
recreation
of
the
state’s
legal
and
financial
status,
and
the
21
determination
of
the
rights
and
obligations
of
the
state
and
22
residents
of
the
state.
23
Sec.
3.
NEW
SECTION
.
7I.3
Iowa
state
archives
and
records
24
authority.
25
1.
The
Iowa
state
archives
and
records
authority
is
created.
26
2.
The
powers
of
the
authority
are
vested
in
and
shall
be
27
exercised
by
the
Iowa
archives
and
heritage
board.
The
board
28
shall
consist
of
all
of
the
following
members:
29
a.
A
state
archivist
appointed
by
the
secretary
of
state.
30
b.
Three
members
of
the
public
appointed
by
the
governor
31
subject
to
confirmation
by
the
senate.
32
c.
Two
state
representatives,
one
appointed
by
the
speaker
33
of
the
house
of
representatives
and
one
by
the
minority
leader
34
of
the
house
of
representatives,
and
two
state
senators,
one
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appointed
by
the
majority
leader
of
the
senate
and
one
by
the
1
minority
leader
of
the
senate.
2
d.
One
academic
historian
or
archival
professional
appointed
3
by
the
state
board
of
regents.
4
3.
The
state
archivist
shall
serve
as
the
chairperson
for
5
the
Iowa
archives
and
heritage
board.
Board
members
shall
6
serve
at
the
pleasure
of
the
appointing
authority.
7
4.
The
board
is
not
subject
to
section
4A.5.
8
Sec.
4.
NEW
SECTION
.
7I.4
Research
centers
and
archival
9
facility.
10
1.
The
authority
shall
maintain
research
centers
in
Des
11
Moines
and
Iowa
City.
The
authority
shall
not
close,
relocate,
12
sell,
or
materially
reduce
the
operations
of
or
public
13
access
to
a
research
center
without
approval
from
the
general
14
assembly.
15
2.
The
authority
shall
maintain
a
state
archival
facility,
16
which
shall
house
all
of
the
following:
17
a.
Industrial
and
business
archives,
including
records
18
related
to
agriculture
and
transportation,
oral
histories,
19
promotional
materials,
catalogs,
pamphlets,
product
packaging,
20
and
other
materials
documenting
the
state’s
economic
21
development.
22
b.
The
Iowa
digital
memory
library.
23
c.
State
records
collections
and
related
manuscripts.
24
Sec.
5.
NEW
SECTION
.
7I.5
Iowa
digital
memory
library.
25
The
authority
shall
establish
the
Iowa
digital
memory
26
library.
The
Iowa
digital
memory
library
shall
conduct
digital
27
archiving
and
form
partnerships
with
other
entities
for
the
28
purpose
of
ingesting
digital
content.
29
Sec.
6.
NEW
SECTION
.
7I.6
Commission
created.
30
1.
A
state
records
commission
is
created.
The
commission
31
shall
consist
of
the
following
officials:
32
a.
The
secretary
of
state.
33
b.
The
treasurer
of
state.
34
c.
The
director
of
revenue.
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d.
The
director
of
the
department
of
management.
1
e.
The
state
librarian.
2
f.
The
auditor
of
state.
3
g.
The
director
of
the
department
of
administrative
4
services.
5
2.
A
commission
member
may
appoint
a
year-round,
full-time
6
state
employee
to
regularly
represent
the
commission
member
in
7
the
activities
of
the
commission
for
a
period
of
at
least
two
8
years.
9
Sec.
7.
NEW
SECTION
.
7I.7
Commission
purpose.
10
The
commission
shall
adopt
government
information
policies,
11
standards,
and
guidelines
to
do
all
of
the
following:
12
1.
Provide
for
economy
and
efficiency
in
the
creation,
13
organization,
maintenance,
administrative
use,
security,
public
14
availability,
and
final
disposition
of
government
records.
15
2.
Ensure
creation
of
proper
documentation
of
the
16
organization,
functions,
policies,
decisions,
procedures,
and
17
essential
transactions
of
state
government
agencies
to
protect
18
the
legal
and
financial
rights
of
the
state
and
of
persons
19
directly
affected
by
the
government’s
activities.
20
3.
Identify
and
preserve
state
government
records
that
21
document
the
history
and
development
of
the
state.
22
Sec.
8.
NEW
SECTION
.
7I.8
Expenses.
23
Members
of
the
commission
shall
serve
without
compensation
24
but
may
receive
actual
expenses
incurred
in
the
performance
of
25
their
duties.
26
Sec.
9.
NEW
SECTION
.
7I.9
Meetings.
27
The
commission
shall
have
offices
at
the
seat
of
government
28
but
may
hold
meetings
in
other
locations.
The
commission
shall
29
meet
at
the
call
of
the
chairperson.
30
Sec.
10.
NEW
SECTION
.
7I.10
Commission
administration.
31
The
authority,
through
the
state
archives
and
government
32
records
program,
is
the
primary
agency
responsible
for
33
providing
administrative
personnel
and
services
for
the
34
commission.
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Sec.
11.
NEW
SECTION
.
7I.11
Commission
responsibilities.
1
1.
The
commission
shall
do
all
of
the
following:
2
a.
Develop
and
adopt
government
information
policies,
3
standards,
and
guidelines
for
the
creation,
storage,
retention,
4
and
disposition
of
records.
5
b.
In
consultation
with
the
department
of
homeland
security
6
and
emergency
management,
establish
policies,
standards,
and
7
guidelines
for
the
identification,
protection,
and
preservation
8
of
records
essential
for
the
continuity
or
reestablishment
of
9
governmental
functions
in
the
event
of
an
emergency
arising
10
from
a
natural
or
other
disaster.
11
c.
Provide
planning,
policy
development,
and
review
for
the
12
government
records
program.
13
d.
Adopt
rules
pursuant
to
chapter
17A
that
provide
14
government
information
policies
and
standards.
15
e.
Adopt
and
maintain
an
interagency
records
manual
16
containing
the
rules
governing
records
management,
as
well
as
17
records
series
retention
and
disposition
schedules,
guidelines,
18
and
other
information
relating
to
implementation
of
this
19
chapter.
20
f.
Make
recommendations,
in
consultation
with
the
authority,
21
to
the
governor
and
the
general
assembly
for
the
continued
22
reduction
of
printed
reports
throughout
state
government
in
a
23
manner
that
protects
the
public’s
right
to
access
such
reports.
24
g.
Provide
advice,
counsel,
and
services
to
the
agencies
25
subject
to
this
chapter
on
the
care
and
management
of
state
26
government
records.
27
h.
Report
to
the
governor
and
the
general
assembly
on
the
28
status
of
the
government
records
program.
29
i.
Perform
any
act
necessary
and
proper
to
carry
out
the
30
commission’s
duties.
31
2.
The
commission
may
do
all
of
the
following:
32
a.
Examine
records
in
the
possession,
constructive
33
possession,
or
control
of
agencies
to
carry
out
the
purposes
of
34
this
chapter.
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b.
Enter
into
agreements
and
contracts.
1
c.
Secure
appropriations,
grants,
or
other
outside
funding.
2
d.
Appoint
advisory
committees
of
citizens,
public
3
officials,
or
professional
consultants
to
secure
advice
on
4
records
issues.
5
e.
Make,
or
cause
to
be
made,
preservation
duplicates
of
6
records,
which
may
include
existing
copies
of
original
state
7
records.
Any
preservation
duplicate
record
shall
be
durable,
8
accurate,
complete,
and
clear,
and
shall
be
made
by
means
9
designated
by
the
commission.
10
f.
Develop
appropriate
charges
for
services
provided
for
the
11
convenience
of
agencies,
political
subdivisions,
or
the
public.
12
g.
Provide
advice
and
counsel
to
political
subdivisions
on
13
the
care
and
management
of
local
government
records.
14
h.
Establish
a
centralized
records
storage
facility.
15
Sec.
12.
NEW
SECTION
.
7I.12
Authority
responsibilities.
16
1.
The
authority
shall
do
all
of
the
following
as
it
relates
17
to
state
records
and
archives:
18
a.
Administer
the
state
archives
and
government
records
19
program
and
provide
administrative
support
to
the
state
records
20
commission
through
the
state
archives
and
government
records
21
program.
22
b.
Maintain
all
official
records
of
the
state
records
23
commission.
24
c.
Provide
training,
advice,
and
counsel
to
agencies
on
25
government
information
policies,
standards,
and
guidelines.
26
d.
Recommend
records
series
retention
and
disposition
27
schedules
to
the
commission
for
consideration.
28
e.
Recommend
plans,
policies,
standards,
and
guidelines
on
29
records
issues
to
the
commission
for
consideration.
30
f.
Compile,
update,
and
distribute
the
state
records
manual
31
as
adopted
by
the
commission.
32
g.
Manage
any
centralized
records
storage
facility
33
established
by
the
commission
for
the
temporary
storage
of
34
agency
records
prior
to
the
final
disposition
of
the
records
by
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destruction
or
permanent
preservation
in
accordance
with
the
1
records
series
retention
and
disposition
schedules.
2
h.
Develop
and
distribute
operating
procedures
for
agencies
3
to
use
to
implement
the
plans,
policies,
standards,
and
4
guidelines
adopted
by
the
commission.
5
i.
Provide
advice,
counsel,
and
services
to
the
agencies
6
subject
to
this
chapter
on
the
care
and
management
of
state
7
government
records.
8
j.
Manage
the
state
archives
and
develop
operating
9
procedures
for
the
transfer,
accession,
arrangement,
10
description,
preservation,
protection,
and
public
access
of
11
those
records
the
commission
identifies
as
having
permanent
12
value.
13
k.
Maintain
custody
of
archives
that
have
been
transferred
14
and
delivered
to
the
state
archives.
15
(1)
Upon
receipt
by
the
state
archivist,
the
archives
shall
16
not
be
removed
without
the
state
archivist’s
consent
except
in
17
response
to
a
subpoena
of
a
court
of
record
or
in
accordance
18
with
approved
records
series
retention
and
disposition
19
schedules
or
after
review
and
approval
of
the
commission.
20
(2)
Upon
request,
the
state
archivist
shall
make
a
certified
21
copy
of
any
record
in
the
legal
custody
or
in
the
physical
22
custody
of
the
state
archivist,
or
a
certified
transcript
23
of
any
record
if
reproduction
is
inappropriate
because
of
24
legal
or
physical
considerations.
If
a
copy
or
transcript
is
25
properly
authenticated,
it
has
the
same
legal
effect
as
though
26
certified
by
the
officer
from
whose
office
it
was
transferred
27
or
by
the
secretary
of
state.
The
authority
shall
establish
28
reasonable
fees
for
certified
copies
or
certified
transcripts
29
of
records
in
the
legal
custody
or
physical
custody
of
the
30
state
archivist.
31
l.
Establish,
maintain,
and
administer
an
archive
of
32
records
created
and
maintained
in
electronic
format
in
order
33
to
preserve
and
provide
public
access
to
state
government
34
records
identified
as
having
permanent
historical
value
by
the
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commission.
1
2.
The
authority
may
do
any
of
the
following
as
it
relates
2
to
state
records
and
archives:
3
a.
Upon
written
consent
of
the
state
archivist,
accept
4
records
of
political
subdivisions
that
are
voluntarily
5
transferred
to
the
state
archives.
6
b.
Provide
advice
and
counsel
to
political
subdivisions
on
7
the
care
and
management
of
local
government
records.
8
c.
Coordinate
with
a
state
university,
community
college,
9
Indian
tribe,
local
historical
society,
or
private
archive.
10
Sec.
13.
NEW
SECTION
.
7I.13
Agency
head
responsibilities.
11
1.
Each
agency
head
shall
do
all
of
the
following:
12
a.
Make
and
maintain
records
containing
adequate
and
proper
13
documentation
of
the
agency
organization,
functions,
policies,
14
decisions,
procedures,
and
essential
transactions
designed
to
15
furnish
information
to
protect
the
legal
and
financial
rights
16
of
the
state
and
of
persons
directly
affected
by
the
agency’s
17
activities.
18
b.
Designate
one
or
more
year-round,
full-time
agency
19
officials
with
broad
understanding
of
agency
programs
and
20
records
to
be
an
agency
records
officer
to
coordinate
records
21
programs
within
the
agency
and
to
be
the
point
of
contact
with
22
the
state
archives
and
government
records
program.
23
c.
Cooperate
with
the
state
records
commission
and
the
state
24
archives
and
government
records
program
in
the
development
and
25
implementation
of
government
information
policies,
standards,
26
and
guidelines,
and
in
the
development
and
implementation
of
27
records
series
retention
and
disposition
schedules.
28
d.
Comply
with
requests
from
the
state
records
commission
or
29
the
state
archives
and
government
records
program
to
examine
30
records
in
the
possession,
constructive
possession,
or
control
31
of
the
agency
in
order
to
carry
out
the
purposes
of
this
32
chapter.
33
e.
Prepare
a
detailed
listing
of
the
volume,
scope,
and
34
complexity
of
the
agency’s
records
in
accordance
with
state
35
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records
commission
policies
to
draft
records
series
retention
1
and
disposition
schedules.
2
f.
Identify
vital
operating
records
in
accordance
with
3
the
policies,
standards,
and
guidelines
of
the
state
records
4
commission.
5
g.
Provide
for
the
identification,
protection,
and
6
preservation
of
vital
operating
records
in
the
custody
of
the
7
agency.
8
h.
Prepare
all
mandated
reports,
newsletters,
and
9
publications
for
electronic
distribution
in
accordance
with
10
government
information
policies,
standards,
and
guidelines.
11
A
reference
copy
of
all
mandated
reports,
newsletters,
and
12
publications
shall
be
located
at
an
electronic
repository
for
13
public
access.
14
i.
Provide
for
maximum
economy
and
efficiency
in
the
15
day-to-day
recordkeeping
activities
of
the
agency.
16
j.
Provide
for
compliance
with
this
chapter
and
the
rules
17
adopted
by
the
state
records
commission.
18
2.
An
agency
head
may
petition
the
state
records
commission
19
to
create
or
modify
government
information
policies,
standards,
20
and
guidelines,
and
to
create
or
modify
records
series
21
retention
and
disposition
schedules.
22
Sec.
14.
NEW
SECTION
.
7I.14
Termination
of
state
agency
——
23
records
transfer.
24
Upon
the
termination
of
a
state
agency
whose
functions
have
25
not
been
transferred
to
another
agency,
custody
of
the
records
26
of
the
agency
shall
transfer
to
the
commission.
27
Sec.
15.
NEW
SECTION
.
7I.15
Duplicates.
28
A
preservation
duplicate
record
shall
have
the
same
force
29
and
effect
for
all
purposes
as
the
original
record
whether
30
or
not
the
original
record
is
in
existence.
A
certified
31
transcript,
exemplification,
or
copy
of
a
preservation
32
duplicate
record
shall
be
deemed
for
all
purposes
to
be
a
33
certified
transcript,
exemplification,
or
copy
of
the
original
34
record.
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Sec.
16.
NEW
SECTION
.
7I.16
Records
state
property
——
1
penalties.
2
1.
All
records
made
or
received
by
or
under
the
authority
3
of
or
coming
into
the
custody,
control,
or
possession
of
a
4
public
official
of
this
state
in
the
course
of
the
official’s
5
public
duties
are
the
property
of
the
state
and
shall
not
6
be
mutilated,
destroyed,
transferred,
removed,
or
otherwise
7
damaged
or
disposed
of,
in
whole
or
in
part,
except
as
provided
8
by
law
or
by
rule.
9
2.
A
person
who
relocates
a
state
record
without
10
authorization
commits
a
simple
misdemeanor.
11
3.
A
person
who
destroys
a
state
record
without
12
authorization
commits
a
serious
misdemeanor.
13
4.
Any
person
may
bring
a
civil
action
for
injunctive
relief
14
to
prevent
the
unauthorized
destruction
of
a
public
record.
15
Sec.
17.
NEW
SECTION
.
7I.17
Liability
precluded.
16
A
member
of
the
commission
or
head
of
an
agency
shall
not
be
17
held
liable
for
damages
or
loss,
civilly
or
criminally,
because
18
of
the
destruction
of
public
records
pursuant
to
the
provisions
19
of
this
chapter
or
any
other
law
authorizing
the
destruction
20
of
the
record.
21
Sec.
18.
NEW
SECTION
.
7I.18
Exemptions
——
duties
of
state
22
department
of
transportation
and
state
board
of
regents.
23
The
state
department
of
transportation,
the
state
board
of
24
regents,
and
institutions
under
the
control
of
the
state
board
25
of
regents
are
exempt
from
the
state
records
manual
and
the
26
provisions
of
this
chapter.
However,
the
state
department
of
27
transportation
and
the
state
board
of
regents
shall
adopt
rules
28
pursuant
to
chapter
17A
for
their
employees
and
institutions
29
that
are
consistent
with
the
objectives
of
this
chapter.
The
30
rules
shall
be
approved
by
the
state
records
commission.
31
Sec.
19.
NEW
SECTION
.
7I.19
Kim
Reynolds
chair
of
digital
32
preservation
and
state
archives.
33
A
fund
is
created
within
the
state
treasury
under
the
34
control
of
the
authority.
The
fund
shall
consist
of
moneys
35
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appropriated
to
the
fund
by
the
general
assembly
and
any
other
1
moneys
available
to
and
obtained
or
accepted
by
the
authority
2
for
deposit
in
the
fund.
Moneys
in
the
fund
are
appropriated
3
to
the
authority
for
one
full-time
equivalent
position
for
an
4
academic
position
to
be
known
as
the
governor
Kim
Reynolds
5
chair
of
digital
preservation
and
state
archives.
The
person
6
hired
for
this
position
shall
assist
with
the
preservation
7
of
digital
state
records
and
the
implementation
of
the
Iowa
8
digital
memory
library.
Notwithstanding
section
8.33,
9
moneys
in
the
fund
that
remain
unencumbered
or
unobligated
10
at
the
close
of
a
fiscal
year
shall
not
revert
but
shall
11
remain
available
for
expenditure
for
the
purposes
designated.
12
Notwithstanding
section
12C.7,
subsection
2,
interest
or
13
earnings
on
moneys
in
the
fund
shall
be
credited
to
the
fund.
14
Sec.
20.
Section
8A.707,
subsection
2,
Code
2026,
is
amended
15
to
read
as
follows:
16
2.
The
department
shall
:
17
a.
Have
have
authority
to
acquire
by
fee
simple
title
18
historic
properties
by
gift,
purchase,
devise,
or
bequest;
19
preserve,
restore,
transfer,
and
administer
historic
20
properties;
and
charge
reasonable
admission
to
historic
21
properties.
22
b.
Maintain
research
centers
in
Des
Moines
and
Iowa
City.
23
Sec.
21.
Section
22.16,
subsection
1,
Code
2026,
is
amended
24
to
read
as
follows:
25
1.
Notwithstanding
any
provision
of
law
to
the
contrary,
a
26
public
record
that
is
an
archive,
as
defined
in
section
8A.602
27
7I.2
,
shall
be
available
for
public
examination
and
copying
28
under
this
chapter
if
the
public
record
was
created
at
least
29
one
hundred
years
prior
to
a
request
for
access
to
the
record,
30
subject
to
the
requirements
of
this
section
.
31
Sec.
22.
Section
163.37,
subsection
3,
Code
2026,
is
amended
32
to
read
as
follows:
33
3.
Such
records
shall
be
maintained
for
a
length
of
time
as
34
required
by
and
pursuant
to
chapter
8A,
subchapter
VI
7I
,
and
35
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at
the
point
of
concentration
and
shall
be
made
available
for
1
inspection
by
the
department
at
reasonable
times.
2
Sec.
23.
IOWA
ARCHIVES
AND
HERITAGE
CENTER
APPROPRIATION.
3
1.
There
is
appropriated
from
the
rebuild
Iowa
4
infrastructure
fund
created
in
section
8.57
to
the
Iowa
state
5
archives
and
records
authority
for
the
fiscal
year
beginning
6
July
1,
2026,
and
ending
June
30,
2027,
the
following
amount,
7
or
so
much
thereof
as
is
necessary,
to
be
used
for
the
purposes
8
designated:
9
For
constructing
an
Iowa
archives
and
heritage
center:
10
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
$
___
11
2.
In
accordance
with
section
8.33,
moneys
appropriated
for
12
capital
expenditures
in
this
section
that
remain
unencumbered
13
or
unobligated
at
the
close
of
the
fiscal
year
that
begins
14
July
1,
2028,
shall
revert
at
the
close
of
that
fiscal
year.
15
However,
if
the
project
for
which
the
moneys
are
appropriated
16
is
completed
in
an
earlier
fiscal
year,
unencumbered
or
17
unobligated
moneys
shall
revert
at
the
close
of
that
fiscal
18
year.
19
Sec.
24.
REPEAL.
Sections
8A.601,
8A.602,
8A.603,
8A.604,
20
8A.605,
8A.606,
8A.607,
8A.608,
8A.609,
8A.610,
8A.611,
8A.612,
21
8A.613,
8A.614,
and
8A.615,
Code
2026,
are
repealed.
22
EXPLANATION
23
The
inclusion
of
this
explanation
does
not
constitute
agreement
with
24
the
explanation’s
substance
by
the
members
of
the
general
assembly.
25
This
bill
creates
the
Iowa
state
archives
and
records
26
authority
(authority)
and
vests
the
powers
of
the
authority
27
in
the
Iowa
archives
and
heritage
board,
consisting
of
the
28
state
archivist,
three
members
of
the
public
appointed
by
the
29
governor,
two
state
representatives,
two
state
senators,
and
30
one
academic
historian
or
archival
professional
appointed
by
31
the
state
board
of
regents.
32
The
bill
repeals
Code
chapter
8A,
subchapter
VI,
the
state
33
records
and
archives
Act,
adopts
replacement
provisions
in
new
34
Code
chapter
7I,
and
transfers
the
duties
currently
performed
35
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by
the
department
of
administrative
services
(DAS)
under
Code
1
chapter
8A,
subchapter
VI,
to
the
authority.
The
bill
further
2
provides
that
the
state
archivist
shall
be
appointed
by
the
3
secretary
of
state
instead
of
by
DAS.
4
The
bill
transfers
authority
over
the
historical
resource
5
research
centers
in
Des
Moines
and
Iowa
City
from
DAS
to
the
6
authority
and
prohibits
the
authority
from
closing,
relocating,
7
selling,
or
materially
reducing
the
operations
of
or
public
8
access
to
a
research
center
without
approval
from
the
general
9
assembly.
The
authority
must
also
maintain
a
state
archival
10
facility,
which
shall
house
industrial
and
business
archives,
11
the
Iowa
digital
memory
library,
and
state
records
collections
12
and
related
manuscripts.
The
bill
requires
the
authority
to
13
establish
a
digital
memory
library
for
the
purpose
of
digital
14
archiving.
15
The
bill
expands
the
definition
of
a
record
to
include
all
16
electronic
mail
of
a
senior
official,
rulemaking
and
policy
17
development
documents,
reports,
and
content
posted
on
an
18
agency’s
internet
site.
The
bill
provides
that
a
person
who
19
relocates
a
state
record
without
authorization
commits
a
simple
20
misdemeanor
and
a
person
who
destroys
a
state
record
without
21
authorization
commits
a
serious
misdemeanor.
Any
person
22
may
bring
a
civil
action
for
injunctive
relief
to
prevent
23
the
unauthorized
destruction
of
a
public
record.
A
simple
24
misdemeanor
is
punishable
by
confinement
for
no
more
than
30
25
days
and
a
fine
of
at
least
$105
but
not
more
than
$855.
A
26
serious
misdemeanor
is
punishable
by
confinement
for
no
more
27
than
one
year
and
a
fine
of
at
least
$430
but
not
more
than
28
$2,560.
29
The
bill
creates
a
fund
under
the
control
of
the
authority
30
for
the
purpose
of
hiring
one
full-time
equivalent
position
to
31
assist
with
the
preservation
of
digital
state
records
and
the
32
implementation
of
the
Iowa
digital
memory
library.
The
bill
33
also
appropriates
moneys
to
the
authority
from
the
rebuild
Iowa
34
infrastructure
fund
for
the
construction
of
the
Iowa
archives
35
-13-
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6807HH
(4)
91
sc/ns
13/
14
H.F.
2567
and
heritage
center.
1
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(4)
91
sc/ns
14/
14