Department of Administration technical changes made.

A bill for an act

relating to state government; making technical changes for the Department of

Administration; amending Minnesota Statutes 2024, sections 16B.2405, subdivision

2; 16C.08, subdivision 4; 138.665, subdivision 2, by adding a subdivision; 138.666;

repealing Minnesota Statutes 2024, section 16C.155, subdivision 3.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

Minnesota Statutes 2024, section 16B.2405, subdivision 2, is amended to read:

Subd. 2.

Capitol event fees; appropriation.

The commissioner may collect charges or

fees from users holding events in the Capitol building. Money collected by the commissioner

under this subdivision shall be deposited in a Capitol events dedicated account in the special

revenue fund. Money in the dedicated account is appropriated to the commissioner of

administration to recover direct costs incurred from holding events in the Capitol building.
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The commissioner shall report annually by September 15 on the events held in the Capitol

building, the amounts collected for those events, and the costs for operating events, to the

chairs and ranking minority members of the committees in the house of representatives and

the senate with jurisdiction over finance and policy relating to the commissioner of

administration.
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Sec. 2.

Minnesota Statutes 2024, section 16C.08, subdivision 4, is amended to read:

Subd. 4.

Reports.

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(a) The commissioner shall submit to the governor, the chairs and

ranking minority members of the house of representatives Ways and Means and senate

Finance Committees, and the Legislative Reference Library a yearly listing of all contracts

for professional or technical services executed. The report must identify the contractor,

contract amount, duration, and services to be provided. The commissioner shall also issue

yearly reports summarizing the contract review activities of the department by fiscal year.

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(b) The fiscal year report must be submitted by September 1 of each year and must:

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(1) be sorted by agency and by contractor;

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(2) show the aggregate value of contracts issued by each agency and issued to each

contractor;

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(3) distinguish between contracts that are being issued for the first time and contracts

that are being extended;

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(4) state the termination date of each contract;

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(5) identify services by commodity code, including topics such as contracts for training,

contracts for research and opinions, and contracts for computer systems; and

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(6) identify which contracts were awarded without following the solicitation process in

this chapter because it was determined that there was only a single source for the services.

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(c)
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Within 30 days of final completion of a contract over $25,000 covered by this

subdivision, the head of the agency entering into the contract must submit a report to the

commissioner who must make the report publicly available online and submit a copy to the

Legislative Reference Library. The report must:

(1) summarize the purpose of the contract, including why it was necessary to enter into

a contract;

(2) state the amount spent on the contract;

(3) if the contract was awarded without following the solicitation process in this chapter

because it was determined that there was only a single source for the services, explain why

the agency determined there was only a single source for the services; and

(4) include a written performance evaluation of the work done under the contract. The

evaluation must include an appraisal of the contractor's timeliness, quality, cost, and overall

performance in meeting the terms and objectives of the contract. Contractors may request

copies of evaluations prepared under this subdivision and may respond in writing. Contractor

responses must be maintained with the contract file.

Sec. 3.

Minnesota Statutes 2024, section 138.665, is amended by adding a subdivision to

read:

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Subd. 1a.

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Definitions.

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(a) For purposes of this section and section 138.666, the following

terms have the meanings given.

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(b) "Historic and archaeological properties" means properties designated in sections

138.662 and 138.664 or listed on the National Register of Historic Places.

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(c) "Memorandum of understanding" means an agreement reached by the state, state

departments, state agencies, and political subdivisions, including the Board of Regents of

the University of Minnesota, on a suitable course of action to avoid, minimize, or mitigate

any adverse effects to designated or listed properties.

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(d) "National Register of Historic Places" has the meaning given in Public Law 89-665.

The National Register of Historic Places is the official list of districts, sites, buildings,

structures, and objects significant in American history, architecture, archaeology, engineering,

and culture.

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Sec. 4.

Minnesota Statutes 2024, section 138.665, subdivision 2, is amended to read:

Subd. 2.

Consultation.

The state, state departments, agencies, and political subdivisions,

including the Board of Regents of the University of Minnesota, have a responsibility to

protect the physical features and historic character of properties designated in sections

138.662
and
138.664
or listed on the National Register of Historic Places
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created by Public

Law 89-665
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. Before carrying out any undertaking that will affect designated or listed

properties, or funding or licensing an undertaking by other parties, the
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responsible
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state

department
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or
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,
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agency
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, or political subdivision, including the Board of Regents of the

University of Minnesota,
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shall consult with the State Historic Preservation Office pursuant

to the State Historic Preservation Office's established procedures to determine appropriate

treatments and to seek ways to avoid
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and
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, minimize, or
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mitigate any adverse effects on

designated or listed properties. If the
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state department or agency and the
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State Historic

Preservation Office
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agree
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agrees
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in writing
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on a suitable course of action
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that the undertaking

will have no adverse effects on the designated or listed property
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, the project may proceed.
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If there are adverse effects, a reasonable and good faith effort must be made to avoid,

minimize, or mitigate adverse effects to the designated or listed property, and a memorandum

of understanding must be completed among the parties.
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If the parties cannot agree, any one

of the parties may request that the governor appoint and convene a mediation task force

consisting of five members, two appointed by the governor, the chair of the State Review

Board of the State Historic Preservation Office, the commissioner of administration or the

commissioner's designee, and one member appointed by the director of the Minnesota

Historical Society. The two appointees of the governor and of the director of the society

shall be qualified by training or experience in one or more of the following disciplines: (1)

history; (2) archaeology; and (3) architectural history. The mediation task force is not subject

to the conditions of section
15.059
. This subdivision does not apply to section
138.662,

subdivision 24
, and section
138.664
, subdivisions 8 and 111.

Sec. 5.

Minnesota Statutes 2024, section 138.666, is amended to read:

138.666 COOPERATION.

The state, state departments and agencies,
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and
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political subdivisions,
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and
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including
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the

Board of Regents of the University of Minnesota
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,
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shall cooperate with the Minnesota

Historical Society and the State Historic Preservation Office in safeguarding state historic

sites and in the preservation of historic and archaeological properties.

Sec. 6.
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REPEALER.
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Minnesota Statutes 2024, section 16C.155, subdivision 3,

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is repealed.

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APPENDIX

Repealed Minnesota Statutes: 26-06089

16C.155 JANITORIAL CONTRACTS; REHABILITATION PROGRAMS AND EXTENDED EMPLOYMENT PROVIDERS.

Subd. 3.

Contract tracking and annual report.

The commissioner shall track, by the commodity code for each service area identified in subdivision 1, each contract entered into pursuant to this section. By February 15 of each year, the commissioner shall submit the following information for the previous fiscal year to the chairs and ranking members of the legislative committees with jurisdiction over workforce development:

(1) the value of the contracts awarded to eligible service providers for each of the applicable commodity codes; and

(2) the total value for all contracts awarded in each of the service areas identified in subdivision 1.