Mandatory reports required to be submitted to members of legislative committees electronically.

A bill for an act

relating to state government; requiring mandatory reports to be submitted to

members of legislative committees electronically; amending Minnesota Statutes

2024, section 3.195, subdivision 1.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:

Section 1.

Minnesota Statutes 2024, section 3.195, subdivision 1, is amended to read:

Subdivision 1.

Distribution of reports.

(a) Except as provided in subdivision 4, a report

to the legislature required of a department or agency shall be made, unless otherwise

specifically required by law, by filing one copy with the Legislative Reference Library, and

by making the report available electronically to the Legislative Reference Library.
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Except

as provided in paragraph (e),
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the same distribution procedure shall be followed for other

reports and publications unless otherwise requested by a legislator or the Legislative

Reference Library.

(b) A public entity as defined in section
16C.073
shall not distribute a report or

publication to a member or employee of the legislature, except the Legislative Reference

Library, unless the entity has determined that the member or employee wants the reports

or publications published by that entity or the member or employee has requested the report

or publication. This prohibition applies to both mandatory and voluntary reports and

publications. A report or publication may be summarized in an executive summary and

distributed as the entity chooses. Distribution of a report to legislative committee or

commission members during a committee or commission hearing is not prohibited by this

section.

(c) A report or publication produced by a public entity may not be sent to both the home

address and the office address of a representative or senator unless mailing to both addresses

is requested by the representative or senator.

(d) Reports, publications, periodicals, and summaries under this subdivision must be

printed in a manner consistent with section
16C.073
.

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(e) If a department or agency is required by law to submit a report to one or more

members of a legislative committee, the department or agency must submit the report to

the members electronically.

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