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- 83rd Session (2025)
Senate Bill No. 445–Committee on Education
CHAPTER..........
AN ACT relating to education; requiring the Department of
Education to transfer certain data concerning pupils to an
archive maintained by the Department; requiring the
Department to destroy such data after a certain period of
time; and providing other matters properly relating thereto.
Legislative Counsel’s Digest:
Existing law requires the Department of Education to establish an automated
system of accountability information that records and tracks certain data relating to
the education system, including, without limitatio n, a system of unique
identification for each pupil and the results of the achievement of pupils. (NRS
385A.800) Existing law requires the board of trustees of each school district to
collect and provide certain data concerning pupils, as prescribed by the
Superintendent of Public Instruction, to the Department of Education. (NRS
385A.810, 385A.820)
This bill requires the Department to: (1) not later than 1 year after a pupil
graduates from a high school or otherwise ceases enrollment in a public school i n
this State, transfer any data concerning the pupil to an archive of data concerning
pupils that is maintained by the Department; and (2) redact any personally
identifiable information, except for the birth date of the pupil, from the data before
making such a transfer.
Existing law: (1) creates the Committee to Approve Schedules for the Retention
and Disposition of Official State Records; (2) requires the Committee to review and
approve or disapprove the schedules for the re tention and disposition of the official
state records of each agency, board and commission that is required to create such
schedules; and (3) prohibits an official state record from being disposed of in a
manner other than the schedule approved by the Comm ittee. (NRS 239.073,
239.077, 239.080, 378.320) This bill : (1) provides that these provisions do not
apply to any data concerning pupils that is transferred to an archive maintained by
the Department pursuant to this bill ; and (2) requires the Department to destroy
such data 10 years after a pupil whose data was transferred to such an archive
reaches 22 years of age.
EXPLANATION – Matter in bolded italics is new; matter between brackets [omitted material] is material to be omitted.
THE PEOPLE OF THE STATE OF NEVADA, REPRESENTED IN
SENATE AND ASSEMBLY, DO ENACT AS FOLLOWS:
Section 1. Chapter 388 of NRS is hereby amended by adding
thereto a new section to read as follows:
1. The Department shall, not later than 1 year after a pupil
graduates from a high school or otherwise ceases enrollment in a
public school in this State, transfer any data concerning the pupil
to an archive of d ata concerning pupils that is maintained by the
Department. Any personally identifiable information , not
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- 83rd Session (2025)
including the birth date of the pupil, must be redacted from any
data concerning the pupil before being transferred to the archive.
2. Notwithstanding the provisions of NRS 239.080 and
378.320, the Department shall, 10 years after a pupil whose data
was transferred pursuant to subsection 1 reaches 22 years of age,
destroy the data.
3. As used in this section:
(a) “Data” means any data concerning a pupil that is collected
by, or provided to, the Department pursuant to NRS 385A.800,
385A.810 or 385A.820, including, without limitation, a number
assigned to a pupil as part of a system of unique identification of
each pupil.
(b) “Personally identifiable information” has the meaning
ascribed to it in 34 C.F.R. § 99.3.
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