Requires State agencies to submit certain documentation for procurement of certain information technology projects.

S3663

SENATE, No. 3663

STATE OF NEW JERSEY

222nd LEGISLATURE

�

INTRODUCED FEBRUARY 24, 2026

Sponsored by:

Senator� ANTHONY M. BUCCO

District 25 (Morris and Passaic)

SYNOPSIS

���� Requires State agencies to submit certain
documentation for procurement of certain information technology projects.�

CURRENT VERSION OF TEXT

���� As introduced.

��

An Act

concerning State government procurement
documentation for information technology projects and supplementing Title 52 of
the Revised Statutes
.

����
Be It
Enacted
by the Senate and General Assembly of
the State of New Jersey:

���� 1.� The Legislature finds and
declares that:

���� a.� As New Jersey�s government
seeks to provide improved service at a lower cost to its citizens and
technology continues to play an increased role in service delivery, the pace of
change will continue to increase.

���� b.� Programs that involve
significant expenditures or major changes for large numbers of New Jersey
residents should each be backed by a strong business case at its launch.

���� c.� Research has consistently
shown that projects with effective change management programs are significantly
more likely to be successful than projects with little or no change management
programs and are significantly more likely to come in on time and on or under
budget.

���� d.� Leading private businesses
have grown and regularly utilize change management services to ensure that
technological, organizational, and other changes are effectively implemented.

���� 2.� a.� As used in P.L.��� ,
c.��� (C.������� ) (pending before the Legislature as this bill):

�Agency� means the same as that
term is defined by section 3 of P.L.2021, c.392 (C.52:18A-233.3).

���� �Business case� means a
justification for undertaking a project, program, or portfolio, that evaluates
the benefit, cost, risk of alternative options, and rationale for the preferred
solution.

���� b.� Notwithstanding the
provisions of any other law, rule, or regulation to the contrary, each State
agency shall provide a written business case for every information technology
project that exceeds $2.5 million in value.� Such business case shall include
at a minimum:

���� (1)� a description of the
business need for the project;

���� (2)� a budget for the project;

���� (3)� an estimate of its
operational impacts;

���� (4)� a review of available
options to meet the business need;

���� (5)� an outline of the
benefits of a successful implementation to members of the public in this State
and an outline with timeframes of anticipated benefits;

���� (6)� a risk analysis; and

���� (7)� an assessment of business
process improvement, the need for process improvement, and corresponding change
management.

���� c. Each written business case
for a covered project shall be provided by each agency to the New Jersey Office
of Information Technology at least 30 days prior to the request for any State
funds or the issuance of any procurement documents for such project.� The New
Jersey Office of Information Technology shall, in consultation with the
Division of Purchase and Property and the Division of Revenue and Enterprise
Services, report to the Office of Management and Budget with findings and
recommendations.

���� 3.� a.� Notwithstanding the
provisions of any other law, rule, or regulation to the contrary, each State
agency shall provide a change management plan, and any resources as may be
necessary for plan execution, for every information technology project that
exceeds $2.5 million in value, that directly involves two or more State
agencies, or that includes service delivery changes in existing programs which
would significantly change existing business processes.

���� b.� A change management plan
shall incorporate at a minimum:

���� (1) a stakeholder analysis
covering all impacted parties, including impacted groups, the number of
impacted stakeholders, type and degree of impact, areas of concern and project
opposition;

���� (2) an analysis of project
impact on agency operations and workflow;

���� (3)� an examination of the
need for additional or related projects;

���� (4)� an examination of
additional systems required to manage the resultant change;

���� (5)� a change risk assessment;

���� (6)� primary sponsors for the
change programs;

���� (7)� a plan to optimize the
efficiency of project implementation;

���� (8)� a change management
program approach; and

���� (9) a change management work
plan for communication, coaching, training, sponsorship, organizational rollout
and resistance to change.

���� c.� When appropriate, State
agencies shall seek best practices with private or public sector experts to
develop and implement change management plans.� Change management consulting
may be independent of project implementation.

���� d.� Each State agency shall
provide written change management plans for covered projects to the New Jersey
Office of Information Technology, the Division of Revenue Enterprise Services,
the Division of Purchase and Property, and the Office of Management and Budget.

���� 4.� This act shall take effect
on the 90th day following the date of enactment.

STATEMENT

���� This bill requires State
agencies to submit certain documentation when a proposed information technology
project meets certain criteria.

���� The bill requires State
agencies to submit a written business case, which must include certain
information at a minimum, to the Office of Information Technology when a
proposed information technology project exceeds $2.5 million in value.� The
bill provides that State agencies will submit business cases to the New Jersey
Office of Information Technology no later than 30 days prior to a request for
State funding or the issuance of any procurement documents.� The bill requires
the New Jersey Office of Information Technology to, in consultation with the
Division of Purchase and Property and the Division of Revenue and Enterprise
Services, report findings and recommendations to the Office of Management and
Budget.

���� �The bill also requires State
agencies to submit a change management plan, which must include certain
information at minimum, to the Office of Information Technology when a proposed
information technology project exceeds $2.5 million in value, involves two or
more State agencies, or significantly changes existing business processes for
service delivery within existing programs.��� The bill provides that State
agencies will also consult external private or public sector experts on change
management when appropriate.� The bill requires State agencies to submit their
change management plans to the New Jersey Office of Information Technology, the
Division of Purchase and Property, the Division of Revenue and Enterprise
Services, and the Office of Management and Budget.